pti es ROUTING su Reference: RI2.35-485-292), Fo pare orc- osracr enainecr CASS. DISTRICT ENGINEER lromniStearve orien ov gk & lomrens Yee rea aco uP ermence NO: ma2s-482821 rowto art: o3062019| [URGENT PLEASE RUSH ones: FALL Cone NED PORSoMIBES. [see e’ Le cas Brat reply EEE SDP Pe Breet it Somptiance DA_ AMPTP ‘Cte commen eommentaton Go exicwerntsticn PREG EV TPT, -Brsrippopeate sn SE eS _ Bi nett rere [ike cure ine DEADLINE ‘1D treeRepublic of he Plpines Beak DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS ‘CENTRAL OFFICE ania, August 15, 2018 (SEP 06 9 2, -yacyay aiacyn, ot ‘MEMORANDUM i FoR/TO: ALL CONCERNED “This Department SUBJECT: Internal Quality Audit Notification {In connecton withthe upcoming Qualty Management System ~ Interna Qualty Aut, please see attached 1Q8 plan forte sched of au as goproved by Undersecretary Emi K. Sedan, Overall QUE Head, ‘The audit objective Isto determine compliance and effectiveness of the processes and ‘mandatory procedures in the DPWH documented Qualty Management Systm In conformance to the requrements of 150 9001:2015, The auc il als follow-up compliance to previous "or-confarmites and deny areas for inprovenent fr al processes, ‘Should you have any query or darfcations, please contact us at (02) 304-2002 or the ISO (veal Secretariat at (02) 304-43006 and leak for Ms. Nancy 3. Manansala, Asst. Dir FAUSTINO, BRS Internal Qaity Chairpersonep tte mips DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE SECRETARY INTERNAL QUALITY AUDIT PROGRAM cv2019, 1. Objectives 1 To determine conformance tothe DPWH requirements for quality management stems, 2. To provide information wether te quality iranagement system is effectively Implementedandmaintaied 3. To verty compliance, adherence to quay policy and achievement of objectives ‘end targets, anc 4. To determine areas for mprovement onal prcesses, TL, Scopeand Frequency of Audit ‘Al the processes described in the DPWH QMS Manual being performed by the Servis, Bureaus, Unied Project Management Offces (UPMOs), Regional Ofees (ROs) and District Engineering OMaes (DEO), shal be aultet at planned interval, atleast once year [II. Audit schedule rea Process/es ‘Audit Schedule 1, | Management Commitee | Leadership - Management Commitment | November 2019 wc) and Review; Respersity and Pathorty; Poy and Progam fica nf the Secretary, Undersecretaries, Assistant | Deveonment; Conrmunication and Secretaries ‘Awareness; Improvement; Strategic Panning; Menagerent Review 2. | manning Service (P5) ‘Operations - Date Gathering; Project | November 2019, "denifation; Formulation of Pans & Tvesment Pregrans; and Public Consitaion 3. [Bureau of Design (B00) | Operations ~Enginering Survey 8 | November 2019 vestigations; ané Pian Preparation 4. [sureau of Construction | Operations - Cost Estimation, Project | November 2039 (oc) Implementation, Pest Project vationIntra Qusty Aust Progra for 2019 ‘urea of Martenance (eon) Perfomance Evauation — Monitoring ‘and Heasuremen_ Operations ~ Infrastructure Asset Maintenance; and Inspectorate and Mentoring; November 2019 Bureau of Research anc ‘Standards (BRS) Research and Development - New Product Tecnolegy evaluation & Aecrectaton; Naural Occuring Materials Evaluaton; Standards Specicavons Formulation; Physical Resources Management; Survey, Laboratory and Feld Testing Equipment Management| November 2019 Bureau of Quality ana Safety (835) Performance Evaliaton — Quelty and Safery Assurance; ana Mentoring & Measurement November 2019 ‘Bureau of Equipment (BOE) Physical Resources Management — Equipment Flt Nanagement November 2019 Humen Resource ana ‘Administrative Service (HRs) Recruitment, Seleston and acement; Peformance Management; Rewards ‘and Recognition; earring and ‘Development. Phsieal Resource Management Fits and Work Envronment Management November 2018 0. Finance Service (FS) Financial Managenient - Budget Preparation; Fund Convol Accounting; Fecal/Fnancal Aecountablty; and Reporting November 2018 1, Toformation Management service (IMS) {information Management — Needs Idenicaton; Aplestion Development; Aplicalon Deployment fad IT Infastrctire Maintenance November 2019 2. Procurement Service (5) Procurement Maragement- Bid Documents Preperation; Prequalfication & Bd Evaluation; Performance Evalition; and Avard of Contract ‘November 2019 2. ‘Stakeholders Relations Service (SRS) Performance Evekation - Feedback Management; External Stakeholders Relations; Legslatve Liason November 2018rem Qalty Aust Progra or 2019 14, | Legal Sevice (15) ‘Legal Services -Legitatve amas | November 2019, ‘and ReseerchjLegal Opinion Preparation; Sit/Location Aeguiston; Conract Letting Review & Ltigaton and vestigation Hearing, 1, | Inmernal Aut Service (IAS) | Operations = Evaluation and Control” | November 2018, ‘of Nor-contermy 16 | Publ Paate Partnership | Planning ~ Stratene Panning November 2018 Service (PPPS) 17.| UbMO AMC —Biotera! | Operations ~ Projet Implementation and Infrastructure Asset Management _| November 2019 noe eee ee ee eo a oe 19. | UPMO — Flood Control rations ~ Project Implementation Womens” | egos Re tomer | ant 219 fs on soe | Soe eee Loman pecs aN rian teecaacee es ee ee 7 mene Oto | emai Peaee Geren | aaa Performance Evaluation; Procurement | November 2019 Management; Hunan Resource Management; Financial Vanagement; Piya Resour Menoyee Information Manayement, Legal Services, fappleble; and Documentation Management 16 Regional Offices (RO) and 183 District Engineering Offices (0E0s) IV. Audit criteria ceria for aut are a follows: 1, 150 $001:2015 standards 2. DPWH Qualty Management System Manual ard Procedures ‘3. Quality Objectives) Balanced Scorecard 4 Qualty Plans 5. Operations Manual 6. Department Orders 7 Statutory and Reguiatoiy Las Aecting the DPWH OperationsIntra! Qusty Aust Program for 2088 ‘Audit Methodology ‘Autors may use te following audit methodoleces: 1. 1QA Procedure 2 Audit Checklist 2, Question-Observe-Check (@-0-¢) Method 4, Others (as appicable) VE. Selection and Evaluation of Auditors ‘ucts were selected cn the bass of education, taining kil and experience, The aisitors rust havea leas attended seminars on 1S0 90012015 and IQA Training, VI. Reporting Resuits of audits shall be presented and delbersted during the closing meeting. The Internal Quality Audit report together wah the Corrective Action Report (CAR), f any, shall be issued tothe aucites afer the closing meting, VIII. Verification of Non-conformities (NC)/Follow Up actions AILNCs sti open shal be veiled onthe next aud In onder to advocate independence as an audit principle, cross posting of auditors wall bo implemented, Inno case wil any auctor be assigned ta aude his/her ow Work oF ‘luton, Propared by Reviewed by = Asst. FAUSTINO i Ault ChainRep tne ries DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE SECRETARY INTERNAL QUALITY AUDIT PLAN. ‘CY 2019, Purposos: 1. To determine conformance to the DPWH dacumented cuaity management system and to the reauirements of 150 9001:2015;, 2. To very egal compliance, adherence to qualty poly and achievement of objectives and targets; and 23, To determine areas for improvement onal processes. area criteria Await — aaa schedule Gontraloffice _ 1 | Management. eadership~ — [D0No43S._— | Asst. DI. Reynaldo P. | November Commitee (Hc) | Management | 2019 (Revision Faustino 2019 CCommfoment and_| of te Qs Review, anual on ‘fce ofthe Responsibity and | conformance io Secretary, ‘thoy; Potiey | 150 9001:2015 Undersecretaies, | and Program | 0.0. 445, 20:9. Assistant Secetvies | Development; | (Implementation {Communiation | ofthe Qu ‘and Awareness; | References) | Improvement; | DO No 325, States 2017 (RODE Panning; Standard Management | Procedure Review Manual, ‘lus Su 10 s001:3015 Tssuances and ‘other Pertnere Rules and Reguiations 2. | planning service (PS). | Operaens - Date ‘Engr, Josito Ma. T. | November Gathering; Project | “o> Jacalne 2019 Ientineaton, Formulation of Plans & Investment Programs; and Puble Consutaioneputicothe ieee DEPARTMENT OF PUBLIC WOFKS AND HIGHWAYS OFFICE OF THE SECRETARY tn August 15,2019 MEMORANDUM 70 + All Concarned SUBJECT + 150 9001:2015 QMS Internal Quality Audit Schedule 1s preparation for the upcoming thd party sud, and determine conformance to the DPW documented! quaity management system and to te requirements af 150 9001-2015, you are hereby rected to corduct tema qualty aut onthe following schadse exchisive of travel ine: Office tobe Audited ‘Audie Team ‘Audit Schedule Central office 1 | Management Committe (MC) | Asst Dir. Reynaldo P. | Team Leader | November 2019 Office of the Secretary, ee) Undersecretares, Asitant Secretaries 2. | paring Seve (5) fom nato 6. Tranter | Novenber 2019 3,_| Bureau of Design (800) Engr. Eryn T. Caguioa | Membor robe 2019 | 4. |B ot consruion (206) | Ser Eber | Member November 2019 « [omuanemnagon | evans [row | tomurne o. | Brett Rc ant wenber | Aoenber 2019 2 [BOAT aces [rene | See 8, [eveavotEavpmene(80=) | Er. ChdyH. Age | Member | November 2019 | Adrrtaratve Sova (R45) Me Armand. | wember Novernber 2019 } 10, | Finance Service (FS) ee ae — as Page toaREGION XI 1 | Regional office x1 2 | Davao aty 1st DEO 3 | Davao city 2ne DEO 4 | Daveo dl Norte DEO 5 | Compostota Vatey DEO 6 | Davao del Sur 1 DEO 7 | Davao Occidental (former Davao fel Sur 2) DEO 8 | Davao Onental st 060 8 | Davao Oriental 2nd 0€0 Regional uit eam : Region 13 ‘Teain Leader: Engr. Hermotina M. Balbes Members: Engr. Ritchie 3. Rulona Engr, Elbert Lendel P, Manalo Ms, Miraflor C.Corro Me. Zaldy 1. Ives Nov. 27-29, 2019 October 7-14, 2019 Sept. 23-27, 2019 Nov. 18-22, 2019 REGION xa 1 | Resional offs Xan 2 | South Cotabato 1st DEO. 3 | South cotabate 2nd DEO 4 | Saranggani D&O 5 | Cotabato cty DEO 6 | North Cotabato ist 0€0 7 | north Cotabato 2nd DEO | sia arte 9 | Sultan Kudarat 2nd DEO Regional Aut Team : Region 11 “Team Leader Ms, ohnette-Lee , Celo Membre Engr. Cecilia C: Dela Pena Engr. Alexander D, Turingan Engr. Ryann Heen T. Gingatan Ms, Angelia R. Apigo oct 23-25, 2019 ct 21-22, 2019 ct 5 46,2019 ‘Sept. 17-18, 2019 ‘Sept. 3-4, 2019 Sept. 5-6, 2019, gems, | oct. 3-4, 2019, Page 220633REGION xu 1 | Reglonal Office XI Regional Aust Team : Region 9 Now. 18-20, 2019 ~ Team Leader: | 2 | Butuan Gry DEO ee atty ain 2am ¢, Duran ‘Aug. 26-30, 2019 3 | Agusan de Hoste DEO Members fl errors Engr. Vincent Ariel F, Andalahao Engr. Belen A. Sapalieda oct. 21-25, 2019 5 | Agusan del Sur 2nd DEO Engr. Benedict, Elopre Ms. Alles M. Tilldh 6 | suigao de sur 1st DEO pr Nov. 4-8, 2019 7 | Surigao ot Sur 2nd OE 8 | surigao del Norte 1st DEO) Sept. 23-25, 2019 9 | Surigao det Norte 2nd DEO 10] binagattsand DEO {inthe conduct ofthe QMS aud, you should ensure thet all-equements in the 150 9001:2015 standards are met All your traveling expenses, per dlems and ether incidental expenses shall be charged agelnst any ‘avalale appropriate funds of the Deparener, subject to te Usval accounting and auditing ules and ‘equations. | CESOT for UPHO Operations and Technical Services Page 23013