A

2
Sport England Generic Risk Register
3
4 Guidance
5

This Risk Register has been designed to assist Lottery Applicants, Design Teams and Facility Operators in the consideration and
6 management of risk on their projects. The register has been complied to meet Best Practice in accordance with recognised Project
Management methodologies such as PRINCE2, the risk categories reflect PRINCE2 principles.

8
The register is generic and is intended to promote the consideration of risk. Users are not expected to use every risk, but to consider
those that may be applicable to their Project, or where a similar, related risk may be applicable to their project.
9

10 The identified risks can be used to compile a Strategic Risk Register or a Construction Project Risk Register.
11

The use of this particular Risk Register is not mandatory on Sport England Lottery Funded projects; Applicants may use their own
12 format. Applicants must however be aware that the consideration of Risk by Applicants and how Risk is managed on Projects is
often a condition of a grant award.
13

14
The inherent and residual risk columns contain formulae that calculate the risk exposure; the residual risk exposure should always
be no worse that the inherent risk exposure.
15

16
The financial impact column has been deliberately left blank without any formulae as the financial impact can be calculated in
various ways. Applicants should consult with their Professional Advisors in this respect.
17

18
If the register is used to compile a Construction Project Risk Register, the total of the Financial Impact should equate to the Project
Contingency at any stage of the Project.
19
20 Closed Risks can be moved from the Current Risk worksheet to the Closed Risks worksheet.
21
22 Risk Definitions
23
24 Impact
High = severe impact on a project in terms of time, cost or quality
25
Severe impact on the project strategy, adverse effect on project outcome or operational activities
Major stakeholder concern

Medium = significant impact on the project in terms of time, cost or quality

26 Significant impact on the project strategy, outcome or operational activities
Significant stakeholder concern
Low = minor impact on a project in terms of time, cost or quality
27 Little impact on the project strategy, outcome or operational activities
Low stakeholder concern

28
29 Likelihood
30 High = certain or strong possibility that it will occur, 61-100% probability
31 Medium = moderate chance of occurring , 41-60% probability
32 Low = unlikely or very unlikely to occur, 0-41% probability
33
34 Exposure
35 High = will have severe adverse effect on a Project
36 Medium = attention needed to avoid risk escalation
37 Low = likely to disappear
38
39 Risk Register Template - Instructions for Using Risk Spreadsheets
40

41
To start entering risk data simply follow the on-screen guidance on the attached sheet by using the mouse button to hover over the
red check mark in each corner of the headings.

42
If you enter more rows you will need to cut and paste into the new cells the formula used to calculate exposure automatically
(columns G-H and K-L).
43
44 To filter the columns (e.g. to show only the high exposure risks)
45 1 - press Ctrl + a to turn on filter
46 2 - select what you want to see from the drop-down menu that appears at the top of the relevant column
47 3 - press Ctrl +o to turn off the filter and show all rows again

Sport England Generic Risk Register v 1.0 Page 1 of 11 (c) Sport England 2011
 Sport England Generic Risk Register - Current Risks Schedule
Version 1.0 05_Mar 12 Category
Risk Categories:
Strategic/Commercial S
Financial/Economic/Market F
Legal and Regulatory L
Organisational/Management/Human Factors O
Political P
Environmental E
Technical/Operational/Infrastructure T
No Date last reviewed Risk description Category Owner Manager Inherent Risk Measures in place to Manage the Residual risk Financial Further action Status Comments on Status Target Closure
(Accountable) (Responsible) Risk Impact £k Date

(Estimated)

(Estimated)

(Estimated)
Likelihood

Likelihood
Exposure

Exposure

Exposure
Impact

Impact
Funding applications to other organisations is rejected, risk of
1 1-Jan-10 S Med Low Low Low Low Low New 1-Jan-10
project being unable to proceed

Funding applications to other organisations is delayed, risk of

2 1-Jan-10 S Med Med Med Low Low Low New 1-Jan-10
project not proceeding or delay

Funding applications to other organisations is less than

3 1-Jan-10 anticipated, risk of project not proceeding or scope being S Med Med Med Low Low Low New 1-Jan-10
reduced

Funding Appeal to raise balance of funding falls short or

4 1-Jan-10 decision is delayed, risk of project not proceeding or scope S Med Med Med Low Low Low New 1-Jan-10
being reduced

Onerous conditions attached to grant applications causes

5 1-Jan-10 S Med Med Med Low Low Low New 1-Jan-10
delay/rejection, risk of project not proceeding

Sport England funding application is rejected/delayed/less than

6 1-Jan-10 anticipated, risk of project not proceeding or scope being S Med Med Med Low Low Low New 1-Jan-10
reduced

Cash flow less than anticipated target, resultant loss of some

7 1-Jan-10 S Med Med Med Low Low Low New 1-Jan-10
funding. Risk of delay, scope reduction, additional costs

Lack of strategic vision, are stakeholders/board members

committed to partnership, do conflicts of interest exist? missed
8 1-Jan-10 S Med Med Med Low Low Low New 1-Jan-10
opportunities, delay, decision making process compromised,
additional cost.

Suppliers encountering financial difficulties, potential delay,

9 1-Jan-10 S Med Med Med Low Low Low New 1-Jan-10
additional cost, legal issues.

Fraud/theft, miss appropriation of funds, risk of reputational

10 1-Jan-10 S Med Med Med Low Low Low New 1-Jan-10
damage, possible legal action, breach of grant conditions

Sport England Generic Risk Register v 1.0 Page 2 of 11 (c) Sport England 2011
 No Date last reviewed Risk description Category Owner Manager Inherent Risk Measures in place to Manage the Residual risk Financial Further action Status Comments on Status Target Closure
(Accountable) (Responsible) Risk Impact £k Date

(Estimated)

(Estimated)

(Estimated)
Likelihood

Likelihood
Exposure

Exposure

Exposure
Impact

Impact
Partnerships failing to deliver the desired outcomes.
11 1-Jan-10 Operational difficulties, conflict with funders, risk of funding S Med Med Med Low Low Low New 1-Jan-10
claw back, Project does not fulfil intended purpose

Completed project does not meet user/stakeholders partners

12 1-Jan-10 expectations. Operational difficulties, conflict with funders, risk S Med Med Med Low Low Low New 1-Jan-10
of funding claw back, Project does not fulfil intended purpose

Delays in site purchase. Risk of programme delay and extra

13 1-Jan-10 S Med Med Med Low Low Low New 1-Jan-10
cost.

Exchange rate fluctuations, potential to affect cost in planning

14 1-Jan-10 F Med Med Med Low Low Low New 1-Jan-10
stages, possible delay in construction phase.

Lack of liquidity in financial markets causes difficulty in raising

15 1-Jan-10 loan finance or higher financing charges. Risk of additional cost F Med Med Med Low Low Low New 1-Jan-10
and delay.

16 1-Jan-10 Interest rate instability, Risk of additional cost and delay. F Med Med Med Low Low Low New 1-Jan-10

Inflation . Risk of rising project costs, budget inadequate,

17 1-Jan-10 tenders exceed budget, potential cost savings needed. Project F Med Med Med Low Low Low New 1-Jan-10
delayed

Failure to meet projected revenue targets, risk of funding

18 1-Jan-10 shortfall, risk of sinking fund shortfall, compromise on long F Med Med Med Low Low Low New 1-Jan-10
term maintenance cost

Cost of project increases. Risk of scope creep, post contract

19 1-Jan-10 F Med Med Med Low Low Low New 1-Jan-10
variation, potential for delay and additional cost.

Tender prices exceed funding. Funding shortfall, need to reduce

20 1-Jan-10 F Med Med Med Low Low Low New 1-Jan-10
scope of project, time, cost and quality issues.

Cost of project increases during construction phase. Potential

21 1-Jan-10 funding shortfall, need to reduce scope of project, time, cost and F Med Med Med Low Low Low New 1-Jan-10
quality issues.

Delays in receipt of funding, resultant cashflow

22 1-Jan-10 F Med Med Med Low Low Low New 1-Jan-10
problems/inability to pay suppliers

Sport England Generic Risk Register v 1.0 Page 3 of 11 (c) Sport England 2011
 No Date last reviewed Risk description Category Owner Manager Inherent Risk Measures in place to Manage the Residual risk Financial Further action Status Comments on Status Target Closure
(Accountable) (Responsible) Risk Impact £k Date

(Estimated)

(Estimated)

(Estimated)
Likelihood

Likelihood
Exposure

Exposure

Exposure
Impact

Impact
Inadequate sinking fund provision/ inability to demonstrate
23 1-Jan-10 F Med Med Med Low Low Low New 1-Jan-10
provision. Potential funding rejection/delay

Inappropriate consideration of risks, inadequate financial

24 1-Jan-10 provision for risk. Risk of insufficient budget/additional F Med Med Med Low Low Low New 1-Jan-10
cost/programme delay/quality compromised/scope reduced

Business Plan objectives not met, or performance outcomes not

25 1-Jan-10 L Med Med Med Low Low Low New 1-Jan-10
achieved. Risk of funding claw back

26 1-Jan-10 Failure to monitor or meet KPIs. Risk of funding claw back L Med Med Med Low Low Low New 1-Jan-10

Breach of terms and conditions of funding agreements. Risk of

27 1-Jan-10 L Med Med Med Low Low Low New 1-Jan-10
funding claw back/funding shortfall, project delay.

Failure to comply with non project related legislation, H&S,

28 1-Jan-10 L Med Med Med Low Low Low New 1-Jan-10
Employment, Child protection etc.

Project related Public Liability claims against applicant. Risk of

29 1-Jan-10 L Med Med Med Low Low Low New 1-Jan-10
project delay and legal costs.

Possible need to comply with EU procurement requirements

30 1-Jan-10 L Med Med Med Low Low Low New 1-Jan-10
(OJEU), programme issues, additional consultancy costs.

OJEU alcatel challenge received during standstill period.

31 1-Jan-10 Significant programme delay or Project may not proceed. L Med Med Med Low Low Low New 1-Jan-10
Potential for additional legal and consultancy costs.

Failure to comply with EU remedies directive, alcatel

32 1-Jan-10 challenge. Significant programme delay or Project may not L Med Med Med Low Low Low New 1-Jan-10
proceed. Potential for additional legal and consultancy costs.

Successful alcatel challenge. Significant programme delay or

33 1-Jan-10 Project may not proceed. Potential for additional legal and L Med Med Med Low Low Low New 1-Jan-10
consultancy costs.

Changes in regulatory or legislative requirements affect design,

34 1-Jan-10 L Med Med Med Low Low Low New 1-Jan-10
procurement or costs.

Sport England Generic Risk Register v 1.0 Page 4 of 11 (c) Sport England 2011
 No Date last reviewed Risk description Category Owner Manager Inherent Risk Measures in place to Manage the Residual risk Financial Further action Status Comments on Status Target Closure
(Accountable) (Responsible) Risk Impact £k Date

(Estimated)

(Estimated)

(Estimated)
Likelihood

Likelihood
Exposure

Exposure

Exposure
Impact

Impact
35 1-Jan-10 Change in rate of vat or other taxation issues L High Med High High Low Med New 1-Jan-10

Non compliance with Building Regulations. Risk of additional

36 1-Jan-10 L Med Med Med Low Low Low New 1-Jan-10
consultancy fees, programme and quality issues.

Inadequate Communications/lack of communications plan.

Failure to communicate key works and
37 1-Jan-10 implications/reputational damage with O Med Med Med Low Low Low New 1-Jan-10
staff/stakeholders/partners. Lack of clarity in decision making
process, programme delay, potential cost and quality issues.

Not all key stakeholders involved in decision making process,

38 1-Jan-10 resultant conflict in requirements, programme delay, potential O Med Med Med Low Low Low New 1-Jan-10
cost and quality issues.

Lack of employer resources, impact on decision making

39 1-Jan-10 O Med Med Med Low Low Low New 1-Jan-10
process, programme delay, potential cost and quality issues.

Issues not logged and actioned. Risk of change control not

40 1-Jan-10 being actioned, additional consultancy and contractor costs, O Med Med Med Low Low Low New 1-Jan-10
potential delay.

Loss of key staff/advisors, lack of continuity/skill gaps. Risk of

41 1-Jan-10 project delay, inadequate communications, potential additional O Med Med Med Low Low Low New 1-Jan-10
consultancy and contractor costs

Key personnel lack relevant skills, commitment and experience

42 1-Jan-10 to undertake project. Risk of project delay, poor project O Med Med Med Low Low Low New 1-Jan-10
management, additional contractor costs

Adverse impact on users of other adjacent facilities, fall in use

of other facilities, complaints from users. Loss of revenue, need
43 1-Jan-10 O Med Med Med Low Low Low New 1-Jan-10
to revise site management/access arrangements, potential delay
and additional project costs.

Machinery of Government Changes. Change of Gov.

44 1-Jan-10 P Med Med Med Low Low Low New 1-Jan-10
policy/organisation/change of government.

Adverse Publicity/media intervention. Potential for project

45 1-Jan-10 P Med Med Med Low Low Low New 1-Jan-10
delay, project put on hold, abortive costs incurred.

Fire, flood, wind damage during construction phase. Risk of

46 1-Jan-10 delay/investigation, remedial works cost, additional consultancy E Med Med Med Low Low Low New 1-Jan-10
fees

Sport England Generic Risk Register v 1.0 Page 5 of 11 (c) Sport England 2011
 No Date last reviewed Risk description Category Owner Manager Inherent Risk Measures in place to Manage the Residual risk Financial Further action Status Comments on Status Target Closure
(Accountable) (Responsible) Risk Impact £k Date

(Estimated)

(Estimated)

(Estimated)
Likelihood

Likelihood
Exposure

Exposure

Exposure
Impact

Impact
Inadequate planning/consideration of Environmental/Ecological
47 1-Jan-10 and Waste issues. Risk of delay, investigations/tests and E Med Med Med Low Low Low New 1-Jan-10
additional cost

Failure to deliver energy efficiency targets prescribed by

48 1-Jan-10 brief/stakeholders/funders. Risk of funding claw back, addition E Med Med Med Low Low Low New 1-Jan-10
fees incurred for remedial work design and works cost.

Failure to comply with sustainability policies in accordance

with brief/stakeholders/funders conditions/requirements. Risk
49 1-Jan-10 E Med Med Med Low Low Low New 1-Jan-10
of funding rejection, project aborted, additional costs in
redesign, works costs.

Planning approval expires or is renewed subject to onerous

conditions. Risk of significant project delay or project
50 1-Jan-10 T Med Med Med Low Low Low New 1-Jan-10
cancelled. Additional design & quality issues and associated
costs.

New planning approval required during construction phase due

to variation in design. Risk of significant project delay and
51 1-Jan-10 T Med Med Med Low Low Low New 1-Jan-10
associated contractor costs. Additional design and associated
costs.

Planning permission not granted/onerous conditions attached to

52 1-Jan-10 Planning. Risk of significant project delay or project cancelled. T Med Med Med Low Low Low New 1-Jan-10
Additional design & quality issues and associated costs.

Failure to comply with funders Technical Guidance/conflict

between funders technical requirements. Risk of funding being
53 1-Jan-10 T Med Med Med Low Low Low New 1-Jan-10
withdrawn or reduced, potential additional cost/abortive design
costs, stakeholder conflicts, programme delay.

Difficulties in meeting Project Monitors requirements/conflicts

between different PMs requirements. Risk of funding being
54 1-Jan-10 T Med Med Med Low Low Low New 1-Jan-10
withdrawn or reduced, potential additional cost/abortive design
costs, stakeholder conflicts, programme delay.

Conflict between Building Regulations relaxation/Funders

Technical Requirements. Risk of funding being withdrawn or
55 1-Jan-10 T Med Med Med Low Low Low New 1-Jan-10
reduced, potential additional cost/abortive design costs,
stakeholder conflicts, programme delay.

Impact of adjoining land owners requirements/covenants/party

56 1-Jan-10 wall issues. Substantial risk of project delay with consequential T Med Med Med Low Low Low New 1-Jan-10
additional costs. Risk of project cancellation

Utilities requirements. Water, Gas, Electricity. Cost uncertainty

57 1-Jan-10 due to location of services, potential need for new mains, T Med Med Med Low Low Low New 1-Jan-10
ground conditions and limited market.

Adverse ground conditions/onerous requirements from soil

reports, potential effect on sub structure and below ground
58 1-Jan-10 T Med Med Med Low Low Low New 1-Jan-10
services design. Risk of additional cost for more robust
substructure design.

Sport England Generic Risk Register v 1.0 Page 6 of 11 (c) Sport England 2011
 No Date last reviewed Risk description Category Owner Manager Inherent Risk Measures in place to Manage the Residual risk Financial Further action Status Comments on Status Target Closure
(Accountable) (Responsible) Risk Impact £k Date

(Estimated)

(Estimated)

(Estimated)
Likelihood

Likelihood
Exposure

Exposure

Exposure
Impact

Impact
Discovery of unknown below ground services post contract,
59 1-Jan-10 T Med Med Med Low Low Low New 1-Jan-10
additional design and cost, potential delay.

Archaeological requirements. Risk of extended precontract site

60 1-Jan-10 investigation and cost, potential extended programme to T Med Med Med Low Low Low New 1-Jan-10
accommodate investigations, potential project cancellation

Detailed design at variance with initial cost planning

61 1-Jan-10 assumptions. Risk of additional project cost, potential T Med Med Med Low Low Low New 1-Jan-10
programme implications.

Impact of un co ordinated detailed design. Risk of additional

62 1-Jan-10 pre and construction phase cost , quality issues & unstructured T Med Med Med Low Low Low New 1-Jan-10
change control, potential programme delay.

Soil conditions found to be at variance from soil report

63 1-Jan-10 information. Risk of delay on substructure work with T Med Med Med Low Low Low New 1-Jan-10
consequential additional design and contractor cost.

Asbestos/land contamination uncovered, need for remediation

64 1-Jan-10 works. Risk of additional cost for remediation work and T Med Med Med Low Low Low New 1-Jan-10
programme implications.

Project fails to meet business need/stakeholder requirements.

65 1-Jan-10 Risk of funding claw back post completion, potential for T Med Med Med Low Low Low New 1-Jan-10
additional work and associated cost. Operational limitations.

Changes to brief by Employer leading to design

variations/possible delay. Risk of additional construction phase
66 1-Jan-10 T Med Med Med Low Low Low New 1-Jan-10
cost , quality issues & unstructured change control, potential
programme delay.

Overall slippage in programme, risk of time delay and

67 1-Jan-10 T Med Med Med Low Low Low New 1-Jan-10
additional cost

Construction Phase Traffic Management, risk of danger to

68 1-Jan-10 T Med Med Med Low Low Low New 1-Jan-10
construction workers and site visitors, potential delay

Compliance with Disability Discrimination Act/Part M

Building Regulations/Design Guidance Note. Inappropriate
69 1-Jan-10 T Med Med Med Low Low Low New 1-Jan-10
design consideration, post contract variation, potential
additional cost and delay

Shortage of Construction Labour, potential for delay and

70 1-Jan-10 T Med Med Med Low Low Low New 1-Jan-10
substandard quality

Sport England Generic Risk Register v 1.0 Page 7 of 11 (c) Sport England 2011
 No Date last reviewed Risk description Category Owner Manager Inherent Risk Measures in place to Manage the Residual risk Financial Further action Status Comments on Status Target Closure
(Accountable) (Responsible) Risk Impact £k Date

(Estimated)

(Estimated)

(Estimated)
Likelihood

Likelihood
Exposure

Exposure

Exposure
Impact

Impact
Supply chain failure, sub contractor insolvency, risk of delay
71 1-Jan-10 T Med Med Med Low Low Low New 1-Jan-10
and quality compromised

Poor Contractor Performance, time/quality control issues,

72 1-Jan-10 potential for delay, predicted cashflow not met, full funding not T Med Med Med Low Low Low New 1-Jan-10
realised due to financial year spend conditions

Changes to agreed brief, design variation, contractor claims for

73 1-Jan-10 T Med Med Med Low Low Low New 1-Jan-10
loss and expense/compensation events, programme delay

Longer than expected lead in time for materials (specialist

74 1-Jan-10 T Med Med Med Low Low Low New 1-Jan-10
plant, steelwork etc.), potential for delay

Break ins/theft from site/vandalism. Increased construction site

75 1-Jan-10 T Med Med Med Low Low Low New 1-Jan-10
security.

76 1-Jan-10 Exceptional adverse weather conditions, potential for delay T Med Med Med Low Low Low New 1-Jan-10

Insufficient as built/building records/O&M/H&S files available.

77 1-Jan-10 Additional costs/potential programme delay due to findings of T Med Med Med Low Low Low New 1-Jan-10
Contractor verification.

Insufficient FM/Operators input and support to design results in

78 1-Jan-10 in failure to obtain optimum design solution. Excessive change T Med Med Med Low Low Low New 1-Jan-10
control, additional costs

Poor communications between Project Manager/design team

79 1-Jan-10 and FM/Operator. Potential delay, access and security issues, T Med Med Med Low Low Low New 1-Jan-10
additional cost

H&S risks due to lack of co ordination between FM and Project

80 1-Jan-10 Manager/Contractor. Operational difficulties, revised working T Med Med Med Low Low Low New 1-Jan-10
arrangements, potential delay and associated cost

Does comprehensive business plan and annual budget exist?

81 1-Jan-10 Lack of strategic clarity, unrealistic expectations, sinking fund S/F Med Med Med Low Low Low New 1-Jan-10
commitment not met, risk of funding claw back.

Extended recession/weak economy/down turn in demand.

82 1-Jan-10 S/F Med Med Med Low Low Low New 1-Jan-10
Down turn in demand for use of facility, income shortfall.

Sport England Generic Risk Register v 1.0 Page 8 of 11 (c) Sport England 2011
 No Date last reviewed Risk description Category Owner Manager Inherent Risk Measures in place to Manage the Residual risk Financial Further action Status Comments on Status Target Closure
(Accountable) (Responsible) Risk Impact £k Date

(Estimated)

(Estimated)

(Estimated)
Likelihood

Likelihood
Exposure

Exposure

Exposure
Impact

Impact
Rapid economic growth/rising tender prices/skills shortage.
83 1-Jan-10 Market fluctuations, rising tender prices, budget shortfall, need S/F Med Med Med Low Low Low New 1-Jan-10
for value engineering.

Supplier Insolvency (consultants/contractors). Project stopped,

84 1-Jan-10 S/F Med Med Med Low Low Low New 1-Jan-10
legal costs, significant additional cost, risk of cancellation.

Fluctuations in taxation. Insufficient funds, re design and

85 1-Jan-10 F/P Med Med Med Low Low Low New 1-Jan-10
downscaling.

Major Accident on construction site, potential for delay and

86 1-Jan-10 additional cost due to investigation and revised site T/L Med Med Med Med Med Med New 1-Jan-10
management

Legislative changes affecting agreed design/brief, additional

87 1-Jan-10 T/L Med Med Med Low Low Low New 1-Jan-10
cost, potential for delay

Sport England Generic Risk Register v 1.0 Page 9 of 11 (c) Sport England 2011
Sport England Generic Risk Register
Closed Risks Schedule

No Date last Risk description Category Owner Manager Inherent Risk Measures in place to Residual risk Financial Impact Status Comment on Status Target Closure
reviewed Manage the Risk £k Date
Target Closure Date Impact Likelihood Exposure Exposure Impact Likelihood Exposure (Estimated) (Estimated) (Estimated)

Sport England Generic Risk Register v 1.0 Page 10 of 11 (c) Sport England 2011
High
Med
Low

New
Same
Better
Worse
Closed