THE CONSTITUTION

CIVIL ENGINEERING
SOCIETY OF
KIMATHI
(CESoK)

DEDAN KIMATHI UNIVERSITY

OF TECHNOLOGY.

TABLE OF CONTENTS.
CHAPTER ONE: NAME, PURPOSE, OPERATION, AIMS AND OBJECTIVES OF THE SOCIETY.
Article 1: Name.

Article 2: Purpose.

Article 3: Scope of operation.

Article 4: Aims and objectives of the society.

CHAPTER TWO: MEMBERSHIP.

Article 5: Qualifications of membership.
Article 6: Membership categories.

Article 7: Termination of membership.

CHAPTER THREE: THE EXECUTIVE COMMITTEE.

Article 8: Members of the executive committee

Article 9.Termination of leadership term

Article 10: Leadership qualifications
Article 11: Powers of the executive committee
Article 12: Responsibilities of the executive members

CHAPTER FOUR: ELECTION OF CESoK EXECUTIVE MEMBERS.

Article 13: Procedures of election
Article 14: Qualifications of an applicant
Article 15: Voting during meetings
Article 16: Electoral committee
Article 17: Duties of electoral committee

CHAPTER FIVE: CESoK FINANCE.

Article 18: Sources of funds
Article 19: Rules adhered to in handling CESoK funds

CHAPTER SIX: CESoK CONSTITUTION AMMENDMENTS.

Article 20: Conditions for the amendment of CESoK constitution

CHAPTER SEVEN: DISSOLUTION OF THE CLUB.

Article 21: Reasons for dissolving the club.
Article 22: Rules observed during dissolution

CHAPTER 1: NAME, PURPOSE, OPERATION, AIMS AND OBJECTIVES OF THE

SOCIETY.
Article 1: Name
The Society shall be called CIVIL ENGINEERING SOCIETY OF KIMATHI here after
referred to as CESoK.
The registered office shall be situated at Dedan Kimathi University of Technology, and its
official address shall be;
CESoK CLUB,
DEDAN KIMATHI UNIVERSITY OF TECHNOLOGY,
P.O. BOX
civilengineeringsocietyofkimathi@gmail.com
Article 2: Purpose
The purpose of CESoK shall be to help Civil Engineering students in Dedan Kimathi University
of Technology to interact with real problems in the field of Civil Engineering through academic
research, projects and also to improve social and academic interactions among civil engineering
students and linking them to the industry.
Article 3: Scope of operation
1. This constitution shall apply to all CESoK members
2. Each semester, the club shall list down the activities they intend to carry out and
should be within aims and objectives of the club.
3. The club activities shall strictly be held in accordance to the rules and regulations of
the university.
Article 4: Aims and objectives
1. Organizing annual Civil Engineering student’s project symposium
2. Linking industry with academia ( Industry trends)
3. Encouraging interdisciplinary projects with students from other departments
4. Encouraging innovative ideas among students
5. Keep the department on top by encouraging undergraduate research and writing on civil
engineering related topics among students from the department.
6. Improvement of student’s problem identification and solution approaches and increasing
out-of-class skills.
7. Improving close association among civil engineering students in the University
8. Organize attachment and internship opportunities for members through consultation with
the administration.
9. Market the University through enlightening of aspiring university students about the
course and other courses offered by the university at educational forums.

CHAPTER 2: MEMBERSHIP
Article 5: Qualifications
1. Membership shall be open to any person who wishes to further the interest of the club
2. Each member admitted to membership shall be;
2.1 Bound by constitution and by-laws of the club
2.2 Liable to such fees and subscriptions as may be fixed by the club
2.3 Entitled to all advantages and privileges of membership
Article 6: Membership categories
1.Ordinary member
1.1 Any student of the university who is a financial member of the CESoK club meshall be an
ordinary member and is entitled to hold any office and enjoy all the privileges of the club.
1.2 A person who wishes to become an ordinary member should have met the following
qualifications;
1.2.1 Must be a civil engineering student at Dedan Kimathi University of Technology
1.2.2 Must have paid a non-refundable registration fee of Ksh. 200 and semester
subscription fee of the same amount
2: Affiliate member
2.1Any person other student of the University who is a financial member of CESoK club
shall be called an affiliate member and is entitled to hold any office and enjoy the privileges of
the club
2.2 For one to be an affiliate member, he or she must have met the following qualifications;
2.2.1 Must be an alumni of CESoK club or a staff member of Dedan Kimathi
University of Technology.
2.2.2 Must have paid a non-refundable registration fee of Ksh. 250 and a semester
subscription fee of Ksh. 200

3: Social member
Any person other than ordinary and affiliate members who are interested in promoting the club,
but who do not wish to participate in core objectives of the club shall be called a social member.

Article 7: Termination of membership

1. Any person’s membership shall cease by the following events;
1.1 Resignation from the club
1.2 Expulsion from the club
1.3 Expulsion from the university
1.4 Failing to pay semester subscription charges for two consecutive semesters
 2. The executive committee shall have the power to expel or suspend any member of the
club for;
2.1 Breaching any rule, regulation or by-law of the club.
2.2 Acting in a way that is contrary to the university rules and regulations.
3. Any member who is expelled, suspended or has their membership terminated shall have
the right to appeal against their suspension or expulsion by presenting their case to the
general meeting called for such purpose and the decision of the general meeting shall be
final.

CHAPTER 3: THE EXECUTIVE COMMITTEE.

Article 8: Members of the executive committee.
1. Committee members will be the office bearers in CESoK.
2. Management of the club shall be vested on the executive committee elected by the club
members at the annual general meeting and shall consist of:
2.1 The president /chairperson
2.2 Vice-president / vice -chairperson
2.3 The secretary
2.4 The treasurer
2.5 Coordinators
2.5.1 First year Coordinator
2.5.2 Second year coordinator
2.5.3 Third year coordinator
2.5.4 Fourth year coordinator
2.5.5 Fifth year coordinator
3. No member of the executive committee shall hold more than one position on the executive
committee at any one time.
4. All positions on the executive committee will be re-elected at the annual general meeting and
all previous office bearers will be eligible for re-election.
5. A quorum of the executive committee shall be half of its executive committee members plus
one.
6. If the president or the vice -president is unable to attend the chairperson nominated by the
meeting shall chair that meeting.

Article 9.Termination of leadership term

1. A member of the executive committee may lose his or her seat on the committee for either:
 1.1 Absence from three or more meetings without leave of absence.
1.2 Found not to be a financial member.
1.3 Found to be lacking capacity to perform office duties.

Article 10: Leadership qualifications

1. Any club member who wishes to hold any part in the office as entitled should have the
following qualifications;
1.1 Must be an active member of the club.
1.2 Must have paid the registration fees as per the laws passed by the club.
1.3 Must have an attendance of 90% of club meetings.

Article 11: Powers of the executive committee

1. The executive committee shall carry out the day to day running of the club and shall have the
power to;
1.1 Administer finances, appoint bankers and direct the opening of bank accounts for
specific purposes and to transfer funds from one account or closure of such accounts.
1.2 Adjudicate on all matters brought before it which in any way may affect the club.
1.3 Cause minutes to be made of all the proceedings at meetings of the committee and
general members.
1.4 Make, amend, and rescind rulings and the by-laws.
1.5 Have the power to form and appoint any sub-committee as required for specific
club purposes.
1.6 Should a vacancy occur on the executive committee during the season, the
executive shall appoint a successor until the next annual general meeting.
1.7 Appoint an office or agent of the executive committee to have custody of the
clubs records, documents and securities.
Article 12: Responsibilities of the executive members.
1. The Chairperson.
1.1 It’s the duty of the chairperson to oversee all aspects of the club.
1.2 The chairperson must maintain correspondence with all the club constituents and
communicate with the civil engineering department of DeKUT.
1.3 The chairperson should also lead the club meetings and any general meeting.
 1.4 The chairperson has the power to make executive decisions in all meeting in the
case if a tie vote, excluding elections.
2. The vice chairperson.
2.1 It’s the duty of the vice chair to make himself or herself available to assist all
other officers.
2.2 The vice chair should act as a liaison between the chair person and designated
project leaders.
2.3 The vice chairperson shall assume the roles of a chairperson in meetings, in the
absence of the elected chairperson.
3. The Secretary.
3.1 It’s the duty of the secretary to take minutes at all club meetings.
3.2 The secretary is responsible of recording attendance at general club meetings.
3.3 The secretary is responsible for reserving meetings and locations.
4. The Treasurer.
4.1 It’s the duty of the treasure to oversee the finances of the club.
4.2 The treasure should oversee any fundraising events.
5. The coordinator.
1. Acts as a link between his/her class and the club

CHAPTER 4: ELECTION OF CESoK EXECUTIVE MEMBERS.

Article 13: Procedures of election.
1. The elections shall be held in the secret ballot way
2. The electoral committee shall be in charge of the process
3. The Electoral committee shall call for applications from members interested in vying for the
executive position and shall announce the deadline for elections.
4. The contestants for executive position shall submit their applications to the Electoral
committee.
5. Qualified members shall be subjected to an election during the general meeting organized for
such purposes.
Article 14: Qualifications of an applicant
1. For one to qualify he/she;
 1.1 Must be a duly registered student in DeKUT.
1.2 Must not be a member of CESoK Electoral committee.
1.3 Must not have been found guilty of offence(s) as per University Rules and
Regulations.
1.4 Must have been cleared by CESoK Electoral committee.
1.5 Should not have served as CESoK executive member for two electoral cycles.
1.6 Must be a financial member of CESoK.
Article 15: Voting during meetings
1. Voting powers at the Annual General meeting and general meetings:
1.1 The president shall be entitled to a deliberate vote, and, in the event of a tied vote,
the president shall exercise a casting vote.
1.2 Each individual financial member present shall have one (1) vote.
2 Voting powers at Executive Committee Meetings;
2.1 The president shall be entitled to a deliberate vote, and, in the event of a tied vote,
the president shall exercise a casting vote.
2.2 Each individual committee member present shall have one (1) vote.

Article 16: Electoral committee

1. The electoral committee shall compose of members appointed by CESoK members during the
general meetings.
Article 17: Duties of electoral committee
1. Conduct civic education on polling exercise to the voters before elections.

2. Determine and announce the dates for CESoK executive member’s elections
3. Manage and oversee the elections

4. Counting of votes.
5. Announce the results immediately the counting process is over

CHAPTER 5: CESoK FINANCE

Article 18: Sources of funds
1. Fund raising activities approved by the university
2. Donations and Grants approved by the University
3. Grants given by the University
4. Membership fees.
5. Any other source which shall be approved by the university.
Article 19: Rules adhered to in handling CESoK funds
1. A statement showing the financial position of the club shall be tabled at each Executive
Committee Meeting by the treasurer.
2. A statement of Income and Expenditure, Assets and Liabilities shall be submitted to the
Annual General meetings.
3. The financial year of the club shall commence on January 1st each year. The accounts, books
and all financial records of the club shall be audited each year.
4. The signatories to the club’s account/s will be the Treasurer and any one (1) from the
following;
4.1 President
4.2 Vice President
4.3 Secretary

5. All property and income of the club will apply solely to the promotion of the objects of the
club and no part of that property or income shall be paid or otherwise distributed, directly, or
indirectly, to members, except in good faith in the promotion of these objects.
6. All funds of the club shall be deposited into the club’s accounts at such bank or recognized
financial institution as the Executive Committee may determine.

CHAPTER 6: CESoK CONSTITUTION AMMENDMENTS.

Article 20: Conditions for the amendment of CESoK constitution.
1. Amendments shall only be done after that proposal is supported by at least 65% of
CESoK members during a general meeting.
 2. No alteration, repeal or addition shall be made to the Constitution except at the
Annual General meeting, or General meeting, called for that purpose and notice of all
motions to alter, repeal or add to the Constitution shall be given to members seven (7)
days prior to a general meeting called for such purpose.

3. The secretary shall forward such notices of motion to each Executive Committee
member at least seven (7) days prior to a general meeting.

4. Alterations to the By-laws can be made only at Executive Committee Meetings

provided notice of the proposed alteration/s has been duly notified to Committee
Members.
CHAPTER 7: DISSOLUTION OF THE CLUB.
Article 21: Reasons for dissolving the club.
1. Order by the university management to end the operations of the club
2. Inability of the club to operate any further as shall be concluded by members
Article 22: Rules observed during dissolution.
1. If, on the closure of the club, any property of the club remains after satisfaction of the debts
and liabilities of the club and the costs, charges and expenses of that winding up, that property
shall be distributed:
1.1 To another incorporated club having objectives similar to those of the club;
1.2 For charitable purposes, which incorporated club or purposes, as the case requires, shall be
determined by resolution of the members.

****THE END****