INSTITUTION: LUBAN COLLEGE OF SOCIAL SCIENCES AND TECHNOLOGY

LEVEL: YEAR TWO (2)

SEMESTER: Second (2nd)

MODULE: Computer Business Applications

Platforms: MS Access & Power point

LECTURER: Abdul Razak Mansaray (Imam RAZI)

Contact me @ imamrazimans@outlook.com or +23279651605/+23230360116
Module email: cbusapplications@gmail.com

WISE WORD: If you don’t know it (Computer applications) now, don’t embarrass yourself in office
environment (IMAM RAZI)
This is a state-of-the-art technology application module that will enhance students
intermediate/advanced skill levels of Microsoft Office (Access & Power point). The lessons/skills
will focus on promoting technology proficiency from applications viewpoint.

Problem solving
(Assigment for
online
submission)
3

Road map to
Computer
Business
Applications
Skills in Word &
Skills in Access,
Excel & Power
Publisher & Info
point
2
1

COURSE GOALS
Upon completion of this module, you are expected to achieve the following:
1. Gain the ability to manipulate Access and Power point

MODULE GRADING
Divided into 2:
1. Continuous assessment 25%
2. Examination 75%

Activities Percentages (%)

Continuous Assessment: 25%:
i. Class exercises (2 mark per session) 10%
ii. Assignments (4 Assign) 3 marks per 12%
assignment
iii. Text 3%
Examination: 75%:
i. Theory 35%
ii. Practical 40%

Course overview:
1. Introduction to Access
2. Exploring Access Interface
3. Mastering the 4 main objects (Tables, Forms, Queries & Report)
 Introduction to Access
What is Access?
Access is a relational database management system (RDBMS) that is part of the Microsoft Office
suite.
What is a database?
A database is a collection of information organized to provide efficient retrieval of data.
Why a database?
The idea behind database is the storage and retrieval of data.
And a database can be any type of information that you need to store, manage and run report.
Example of database include:
 Phone contacts (book)
 Attendance Register
 Inventory tracking
 Client list etc.
What are the components of an Access database?
It has four (4) primary objects:
a) Tables: are storage containers that stores data (information). Since Access is a relational,
the data is stored in several tables that are related to one another by a common field.
NB:
 The columns are called fields whiles the rows are called records.
 Tables are the foundation of all objects in database. Without them, there is no
database.
 b) Forms: is an alternative and convenient way of entering data into the tables.
c) Queries: they help in retrieving data (information) from one or more table(s) base on a
set of criteria. The pulled information is displayed in a table view.
d) Reports: They are created to either run printout or to provide management or whoever
is concerned with information which help them make decision.
 Exploring Access Interface (Environment)
Note that Access interface is similar to other Microsoft office products.
Locating Access:
You can always locate it in the start menu and open it (If you don’t see Access from the display
programs, search for it). You can add it to the desktop or pin to taskbar for quick access.
The start screen will show you a few things
Recent file (Left): if you have worked or open any
Template (customized or online): To quick start with a customize database offline template or
search for an online template.
The title bar: It has three (3) sections:
a. The center is the name of the open database, location, plus the name of the office
program.
b. The right side contains the help, minimize, restore down/maximize, and close buttons.
c. The left side is the quick access tool bar.
Ribbon: The section below the title bar is the ribbon. It contains all the tools that are used to
work with the program. It contains tabs, each tab having its related tools.
The Ribbon is having 4 main tab (Home, Create, External Data & Database tools) that housed the
tools needed to work around them.
NB: Contextual tabs: these are tabs that appear when they are needed.
The status bar: is the bar at the bottom of the access window. It also has sections
a. The left side of the status bar displays the information about the current database object.
b. The right side offers tools for viewing objects.
NB: The status bar can be customized.
The work area: This is the center of the page. Is has two sections.
a. The left side is the navigation pane. It helps you navigate to the different objects that are
available in your database. NB: All these objects are contain in one file.
b. The right side displays the open object. You can have many objects open but only one is
view at a time.
Backstage view (File tab): It provide a few functionalities like info, new, save, print, and export as
well as customizing other settings.
NB: Always make sure you enable content to get to your database
Designing a Blank desktop database:
Go to File tab (if you are in the interface), click New, click Blank desktop database (don’t double
click), name your file “CBA Practical 1”, click create. It will automatically create one object (table).
However, you can create more tables with the help of the Create tab.
Or Launch Access, click Blank desktop database, name your file “CBA Practical 1”, click create.
 Always remember to Build/Design your table before inputting data into it
Data types in Access:
a) Short Text: Stores up to 255 characters of text (letters, numbers, punctuation, and any
combination thereof).
b) Long Text: This replaces the Memo field type found in versions 2010 and previous. A Long
Text field holds up to 64,000 characters of information-that’s almost 18 pages of text. It’s
great for general notes, detailed descriptions, and anything else that requires a lot of
space.
c) Number: Holds real numbers.
d) Currency: Tracks money, prices, invoice amounts, and so on.
e) Date/Time: Stores time, date, or a combination of the two, depending on which format
you use. Use a date/time field to track the whens of life.
f) Yes/No: Holds Yes/No, True/False, and On/Off, depending on the format you choose.
When you need a simple yes or no, this is the field to use.
g) Lookup & Relationship: If you want a field within one table to actually display content
from a field in another table, choose this as the field type. A simple Lookup Wizard opens
as soon as this field type is chosen, through which you select the table and field to look
up through this new field in your table.
h) OLE Object: You can use the OLE Object data type to link or embed an object — such as
an Excel worksheet or Word document — to an Access Table or image.
i) Attachment: Use this field type to attach files — Word documents, Excel worksheets,
PowerPoint presentations, or any other kind of file, including graphics (a photo of the
volunteer, product, or location, perhaps?) — to the record.