Minutes of Meeting

Dated: 12.10.2020

Housing Committee Meeting, AIIMS Bhopal held on 12.10.2020 at 11.00 a.m. in the office chamber of Prof.
Arun M. Kokane, Department of CFM, 2nd-Floor of Medical College. The following members were present.

1. Prof. Arun M. Kokane, Head, department of CFM: Chairman

2. Shri Jeetendra Kumar Saxena, SE: Co-Chairman

(Could not attend the meeting due to some court related matter)

3. Dr. Shilpa N. Kaore, Additional Professor, Dept. of Pharmacology

4. Dr. Sunil Chouhan, Associate Professor & I/c Security Officer

5. Shri Ashok Kumar, Administrative Officer

(Could not attend the meeting)

6. Shri Trivesh Goswami, Law Officer Member

(Could not attend the meeting due to another meeting during the same time)

7. Shri Akshawant Pansare, Account Officer

(Could not attend the meeting)

8. Shri Sushil Kumar Tiwari, EE (Civil) & I/c Estate Officer: Member Secretary

Four members (as above) could not attend the meeting on which the chairman expressed displeasure;
however, the quorum was completed.

Agenda (1): The decision taken in the last meeting 08.09.2020 and approved by competent authority.

Resolution: 1. The Waiting List for allotment of residential accommodation i.e. Type-I to Type-V
updated up to 30.09.2020 has been prepared and uploaded on the official web site of
AIIMS Bhopal on dated 08.10.2020 as well as a copy sent to all HOD’s for
transparency/circulation as directed by the competent authority.

2. Allotment of house approved by the competent authority in the following cases

and Office Orders has been issued to them as under:
Sr. No. Name Designation Allotted Qtr. No.
1 Shri Nalla Srinivasarao Dietician 2056
2 Shri Lakkappa Hugar Sr. Nursing Officer 3018

Agenda (2): Allotment of vacant quarters.

Resolution: Vacant position of the quarters in Residential complex is given below:
Type V ….….Nil
Type IV……..5 no.
Type III…...…1 no.
Type II ……...4 no.
Type I………..08 + 16 (under modification)

For Type-III, following are the waitlisted applicants whom type-III qtr. is proposed for
allotment

Sr. No. Name of applicant Designation G.P. Remark

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 1 Ashish Kumar Hada Senior Nursing 4800 1st waiting in type-III qtrs.
Officer

For Type-II, following are the waitlisted applicants whom type-II qtr. is proposed for
allotment:

Sr. Name of applicant Designation G.P. Remark

No.
1 Sunil Kumar Tailor Nursing Officer 4600 1st waiting in type-II qtrs.
2 Kirti Patidar Nursing Officer 4600 2nd waiting in type-II qtrs.
3 Tara Chand Nursing Officer 4600 3rd waiting in type-II qtrs.
4 DHAN RAJ LODHA Nursing Officer 4600 4th waiting in type-II qtrs.
All applications are duly recommended by concerned HoDs.

Agenda (3): Interchange of quarters between two occupants of type-V quarter.

The occupants of qtr. No. 5001 and 5006 have submitted their application for inter-
changing of their qtrs. mutually.
5001 5006
Resolution: The matter discussed in detail and the committee proposed the inter-changing of qtrs.
mutually.

Agenda (4): Applications received from various applicants regarding the change of allotted quarters.
Details are given below:
Sr. No. Name of applicant Allotted qtr. Demande Remark
d by
applicant
1 Sh. Jaskaran Singh 2064 2056 (1st Supporting documents
floor) submitted.
2 Sh. Abhishek 2016 2054 No supporting documents
Sehrawat submitted.

Resolution: The matter discussed and the committee proposed the following allotment:

Sr. No. Name of applicant Allotted qtr. Demanded Qtr. proposed for allotment
by by committee
applicant
1 Sh. Jaskaran Singh 2064 2056 (1st Qtr. 2056 has already been
floor) allotted to Sh. Nalla
Srinivasarao in previous
meeting, therefore Qtr. 2002
(ground floor) is proposed
for allotment on the ground
of mother’s health condition.
2 Sh. Abhishek 2016 2054 (1st Request not considered due
Sehrawat floor) to non-submission of any
supporting document by the
applicant.

Agenda (5): Site visit to type-I quarters under modification for type-III, if agreed by all the members.
Resolution: The members visited the site and found that the modification work is satisfactory and in
progress.

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Agenda (6): Application dated 07.10.2020 for allotment of quarter of Dr. Devashish Kausal,
Associate Professor, Department of Urology received after due date i.e. 30.09.2020 to be
considered in the housing committee meeting of October (this month).
Resolution: The matter discussed in detail for consideration of his application after due date. The
committee proposed to allot a type-IV qtr. as per his willingness submitted in his
application form as Type-IV qtrs. are vacant for a long time and no other application is in
waiting list for the same.

Agenda (7): Retention of qtr. No. 4018 allotted to Sh. Rakesh Kumar, Accounts Officer, for two months
after his repatriation i.e. 26.10.2020.
Resolution: The matter discussed in detail and the committee proposed to consider his request for
retention of his qtr. for two months after repatriation as no applicant is in waiting list and
the retention is in order.

Agenda (8): Application received for reducing the damage charges of ex-occupants of following type-I
and Type-II qtrs.

Sr. No. Name of ex-occupant and their Qtr. No. Remark

Ex-designation
1 Rakesh Sharma, Ex-technical 1014 Applied for reducing the
Assistant/ technician damage charged.
2 Imrat Singh Kurmi, Ex-ECG 2013 Applied for reducing the
Technician damage charged.

Resolution: The committee forwarded the application of the ex-occupants of type-I and Type-II to the
competent authority for necessary direction (applications enclosed)

Agenda (9): Eviction of unauthorised qtr. no. 1029 by Mrs. Bindeshwari Dahate as it is creating
hindrance in modification work of Type-I qtr.
Resolution: Despite of issuing the eviction notices vide letter no. 11000/Admin/Bpl/2020/2485 dated
31.07.2020 and 11000/Est. office/AIIMS/Bpl/2020/180 dated 24.08.2020, the occupant
has not vacated the qtr. till date. The above eviction notices were also pasted at the qtr.
no. 1029. Due to un-authorised possession of the quarter, the progress of work for
modification work of type-I qtr. into Type-III is hindering. Therefore, the committee
proposed to nominate the following board to break the lock of qtr. no. 1029 and shift the
belongings of Mrs. Bindeshwari Dahate to nearby vacant Type-I qtr. of other block.

1. Dr. Shilpa N. Kaore, Additional Professor, Dept. of Pharmacology

2. Dr. Sunil Chauhan, Associate Professor and In-charge Security Officer

3. Shri Ashok Kumar, Adminsitrative Officer
4. Shri Trivesh Goswami, Law Officer
5. Shri Dhanvantri Tripathi, Assistant Engineer (Civil)

Sr. No. Name Signature

1 Prof. Arun M. Kokane

2 Er. Jeetendra Kumar Saxena

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3 Dr. Shilpa N. Kaore

4 Dr. Sunil Chouhan

5 Shri Ashok Kumar

6 Shri Trivesh Goswami

7 Shri Akshawant Pansare

8 Er. Sushil Kumar Tiwari

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