IIT Bombay 1MW Solar PV Tender

Indian Institute of Technology, Bombay
MATERIALS MANAGEMENT DIVISION

Direct : (+91-22) 2576 8800 (DR) / 8803 (Local) / 8804 (Import)
8805 (Enquiry & Bill tracking), 8802(Progress)
Email : drmm@iitb.ac.in, bkganesh@iitb.ac.in
Sealed Tenders are invited by the Indian Institute of Technology, Powai, Mumbai. Detailed description of
the item and instructions for submitting your offer can be downloaded from our website:
www.iitb.ac.in/stores/tender. However, a Crossed Demand Draft of Rs.500.00 (Non-refundable) in favour of the
Registrar, IIT Bombay should be submitted alongwith your quotation.
Tender No. 201200435
Tender dt. 11.06.2012
Advt No. H14/1213
Item Description Supply,installation,Testing & Commissioning and 5 years operation
and maintenance of distributed grid connected 1 MW Solar Photo
Voltaic Power distribution system at the terrace of different academic
Building of IIT Bombay
Last date of submission of tender: 05.07.2012 at 1.00 p.m.
Place of Submission Materials Management Division
Tender Type Two Bid System
Technical Clarification Name : 1. Executive Engg. Elect 2. Prof.C.S. Solanki
Dept : Elect. Maint Div. Dept. of Energy Sci. & Engg.
Email : bksahoo@iitb.ac.in chetanss@iitb.ac.in
Contact No. : 0222576 7970 022 – 2576 7895
Any other Clarification Name : Dy. Registrar, Materials Management Division
Email : drmm@iitb.ac.in
Contact No. : 0222576 8800
Other Terms & Conditions 1. SUBSIDY – The price should not consider any MNRE subsidy as
the Institute is getting the same subsidy directly from MNRE
2.Earnest Money Deposit of Rs. 25,00,000 (Rupees Twenty Five
Lacs)must be submitted in the seperate sealed envelope along with the
quotation.
Opening of tender 5th July 2012 at 3.00 p.m.
Place of Opening Tender Materials Management Division
Prebid Meeting 27th June 2012 at 3.00 p.m.
Prebid Meeting Place Materials Management Division
Two Bid System :Tender should be submitted on the schedule to tender and returned with your covering
letter in the enclosed form duly signed. Your quotation must be submitted in two envelopes Technical Bid
and Commercial Bid superscribing on both the envelopes the tender no. and the due date and both these
sealed covers are to be put in a bigger cover which should also be sealed and duly superscribed with our
Tender No. & Due Date.
Yours sincerely,
Dy. Registrar (MM)
TENDER DOCUMENT
for Indigenous Items
I) GENERAL:
1. Indian Institute of Technology Bombay hereinafter is referred as “BUYER” and Tenderer is
referred as “BIDDER”, hereby invites tenders from indigenous suppliers confirming
specifications of tender documents.
2. As per Govt. of India Notification no. 10/97CE dt. 1st March 1997, IIT Bombay is
exempted from Excise duty for SCIENTIFIC / TECHNICAL INSTRUMENTS WHICH ARE
USED FOR RESEARCH PURPOSE ONLY. We shall provide all the documents under this
notification to enable you to clear the goods without payment of excise duty, whenever
required. Please state clearly that this certificate is required.
3. As per Govt. of India Notification no. 51/96 Custom dtd. 23rd July 1996, IIT Bombay is
exempted from Custom duty for all research equipment. We shall provide all the documents
under this notification to enable you to clear the goods without payment of Custom duty,
whenever required. Please state clearly that this certificate is required.
4. Any new taxes and duties liable on the subject contract due to change in legislation during the
contract period shall be reimbursed subject to the applicability of the said act to the satisfaction
of the purchaser and the production of documentary evidence after availing of statutory
concession, benefits etc.
5. The supplier shall pay and bear all other liabilities, taxes and duties not specifically agreed by
the Purchaser in the contract.
6. The leaflets catalogue, etc. should be sent invariably so that a proper evaluation of the
equipment offered is possible.
7. Please also mention the preinstallation requirements for the equipment like ambient
temperature, humidity, weather specifications, power specifications, etc. When items are
provided full performance satisfaction should be demonstrated.
II) SUBMISSION OF OFFER:
1. The Quotation MUST BE ENCLOSED IN A SEALED COVER superscribing Tender number / due date &
should reach the undersigned on or before due date mentioned in the tender notice. If the quotation
cover is not sealed, it will be rejected.
2. Tender should be dropped in the tender box kept in the office of concerned Department /
Section or to Indenter. No tender is to be handed over to our staff personally unless otherwise
specified. All communications are to be addressed to the undersigned only. In case due date
happens to be holiday the tender will be accepted and opened on the next working day.
3. Quoting of Price (s) : Price quoted should be in Indian Rupees, free delivery at IIT Bombay
Campus at site.
4. Quantity : The quantity shown in the tender can be increased or decreased to any extent
depending upon the actual requirement.
5. VAT/Other Govt. Taxes : Excise Duty (ED), other taxes, levies, like Service Tax (ST), Education
Cess, etc., are to be indicated separately. BIDDER should mention Central and State Sales
Tax/VAT Registration, PAN Number are to be necessarily indicated in the offer.
III) COMMUNICATION FOR NONPARTICIPATION OF TENDERS: For registered vendors with IIT
Bombay, in case you choose not to participate in the tender a regret letter by way of fax/letter/email
may be submitted before the due date duly superscribing “Regret” and tender No. If no communication
received by the due date and time, it shall be inferred that you are not interested in participation and
your name is liable to be removed from the vendor's list.
IV) DELIVERY : The successful BIDDER should deliver the material as per tender document/purchase
order.
V) SUPPLEMENTARY OFFER/MODIFICATION OF ORIGINAL OFFER: Tender submitted against

Notice Inviting Tender (NIT) shall not be returned in case the tender opening date is
extended/postponed. BIDDER desirous to modify their offer/terms may submit their revised/
supplementary offer (s) within the extended Tender Opening Date (TOD) by clearly stating to the
extent of updation done to the original offer. The purchaser reserves the right to open the original offer
along with the revised offer.
VI) CANCELLATION OF TENDER: Not withstanding anything specified in this tender document,
Purchaser / IIT Bombay in his sole discretion, unconditionally and without having to assigned any
reasons, reserves the rights:
a) To accept OR reject lowest tender or any other tender or all the tenders.
b) To accept any tender in full or in part.
c) To reject the tender offer not confirming to the tenders terms.
d) To give purchase preference to Public Sector undertakings when applicable as per Govt. Policy/
Guidelines.
VII) TERMS OF PAYMENT :
1. Payment within 30 days from the date of delivery and & Acceptance Certificate of concerned
Department ..
2. Payment shall be made by Cheque or such other mode / electronic fund transfer offered by the Bank.
3. Octroi charges will be reimbursed only if Original Receipt is submitted to IIT Bombay.
VIII) VALIDITY OF THE OFFER : 180 Days from the date of submission of offer.
IX) EVALUATION OF OFFER :
1. IIT Bombay evaluate technical and commercial acceptable offers on landed net Price basis.
2. Offer which deviates from the vital conditions (as illustrates below) of the tender shall be rejected:
a) Nonsubmission of complete offers.
b) Receipt of offers after due date and time and or by email / fax (unless specified otherwise).
c) Receipt of offers in open conditions.
3. In case any BIDDER is silent on any clauses mentioned in this tender documents, IIT Bombay shall
construe that the BIDDER had accepted the clauses as per the invitation to tender no further claim will
be entertained.
4. Price quotation should be given in the Price Bid format.
5. No revision in the terms and conditions quoted in the offer will be entertained after the last date and
time fixed for receipt of tenders.
X) SPECIFICATION AND SAMPLES : The suppliers shall supply the stores in accordance with the
specifications/ descriptions of stores given in the acceptance of tender. The Purchaser reserved the
rights to alter the description of stores including drawings given in the acceptance of tender. In the
event any such alteration result in any implication to the deliver and price, such implication shall be
mutually agreed between the Purchaser and supplier. In case certified sample has been issued by the
Purchaser and the Specifications / Drawings also exist in the acceptance of tender then the certified
sample will govern the supply to the extend of material, workmanship and finished.
XI) LIQUIDATED DAMAGES : Timely delivery is essence of the contract and hence if any consignment
be delayed, liquidated damages at the rate 0.5% of the price of the delayed consignment, for each week
or part whereof shall be levied and recovered subject to maximum of 5% of total purchase order value.
XII) TRANSFER AND SUBLETTING : The seller shall not sublet, transfer, assign or otherwise part with
the acceptance to the tender or any part thereof, either directly or indirectly, without the prior written
permission of the Purchaser.
XIII) GUARANTEE/WARRANTY : Supplies should be guaranteed/warranted for 12 months from the
date of Installation.
XIV) FORCE MAJEURE : Force Majeure will be accepted on adequate proof thereof.
XV) SUPERVISION OF ERECTION & COMMISSIONING : Successful BIDDER shall depute concerned
specialist, for supervision of erection & commissioning of the machine to be carried out. The successful
BIDDER shall make necessary arrangement at their own expenses for stay, transport and other expenses
of their specialist during their stay in Mumbai which also includes imparting training to IIT Bombay
personnel.
XVI) TRAINING : The BIDDER shall submit training proposal for the operation and maintenance to
the personnel of IIT Bombay on the offered machine.
XVII) LEGAL MATTER : All Domestic and International disputes are subject to Mumbai Jurisdiction
Only.
XVIII) THE EMD/BID MONEY SHALL BE FORFEITED:
1. If a tenderer withdraws or modify his bid during the period of bid validity specified by the
tenderer.
2. In case of successful tenderer, if the tenderer fails to furnished performance guarantee bond in
acceptance with clause of the tender documents.
XIX) Additional Terms & Conditions:
There will be prebid meeting with presence of all the participating tenders.
The Invertor & SPV Panels will be inspected at factory before despatch. The agency has to
provide QAP before inspection call. Also the agency has to make all arrangement for factory
inspection.
The supplier has to submit the detailed design drawing and specifications of the system with the
Technical Bid.
Enclosed : a. Site Data sheet i.e. aprox. Roof space area
b. Integrity Pact
c. EMD & PBG format
d. Technical specifications.
e. Drawings

All communications are to be addressed to the undersigned only.
Yours faithfully,
Dy. Registrar (MM)
Technical Bid – Part I

PREQUALIFICATION CRITERIA
1. The tenderer must be manufacturer and/systems integrator(EPC Vendor)of Solar
Photo-Voltaic Power Distribution system duly approved by Ministry of New and
Renewable Energy (MNRE), Govt. of India & BIS.
2. Only those tenderers will be eligible to participate who have installed satisfactorily at
least Two nos. of 1MW grid connected Solar Photo-Voltaic Power Distribution system
during the last Two years. Documentary proof on this shall have to be submitted by
tenderer.
3. The agency should have executed satisfactorily the same type of work in a single order
not less than 12.5 Crore in last two years. The documentary proof with order copy &
satisfactory completion certificate is required
4. The Tenderer should have valid CST / VAT registration certificate and latest VAT
Clearance Certificate from Trade & Tax Deptt., a copy of which should be enclosed.
5. The Tenderer should have adequate financial stability and status to meet the financial
obligations pursuant to the scope of works. Last year’s audit report/balance sheet by
CA should be enclosed.
6. The Tenderer should have at least one technical maintenance and support base
for post installation services facilities in Mumbai to achieve the 48 hours response
time. The details of which should be enclosed.
7. The tenderer should have sufficient technical skilled manpower having requisite
experience to develop and implement customized Solar Photo-Voltaic Power
Distribution system
8. The bidder shall furnish the certificate and details of its eligibility required under this
Clause in the prescribed format .
9. The agency should have minimum turnover of Rs. 50 crores per year from the Solar
Photo-Voltaic Power Distribution system business in the last financial year. Documentary
proof to that effect is required to be submitted.
(Page 1 of 2)
10. Bank Solvency Certificate for 12.5 crores will be required.
11. Any Joint Venture/Consortium will not be acceptable.
12.If the agency has CRISIL/CARE rating or is channel partner of MNRE or has ISO
accredition,the same may be clearly mentioned in technical bidding.
(Page 2 of 2)
Technical Bid – Part I

Company details for Pre - Qualification criteria
(On applicant Company/leading company’s Letterhead)
The Dy Registrar (MM),

IIT Bombay,
Powai. Mumbai
Sub :Tender for Supply.Testing & Commissioning of 1 MW Solar Photo-Voltaic Grid
Connected Power Distribution system at IIT Bombay.
Dear Sir,
We would like to clearly state that we qualify for this work as our company meets all the eligibility
criteria of the tender. The details are as under:
Eligibility Criterion Details
Financial year /Rupees in Crores
Year Rupees in Crores
2011-12
1. Turnover of the company during the last three years. 2010-11
(Attach necessary documentary proofs, Balance Sheets, 2009-10
audit reports, etc.)
2. Solar Photo-Voltaic Business turnover of the company 2011-12
during the last three years. (Attach necessary documentary 2010-11
proofs, Balance Sheets, audit reports, etc.) 2009-10
3. Copy of the Certificate of Incorporation with the copy ofYes/No
Articles and Memorandum of Association
4. Address and contact numbers of technical support office in
Mumbai
5. Number of key persons who have sufficient experience in(No. of Persons)
Solar Photo-Voltaic Power Distribution system along with
the Organizational Chart. (Attach separate statement
indicating names, qualifications, experience and skills sets
and details of projects handled)
6.Whether at least one similar projects of value worthYes/No

Rs.12.5 Crore has been successfully completed nationally
/globally in last two years (Enclose the list of projects and attach
necessary documentary proofs alongwith addresses &
telephone numbers of clients nationally/ globally.)
7. Whether you have proven experience in the field ofYes/No

development of customized Solar Photo-Voltaic grid
connected Power Distribution system.
(Enclose the list of projects and attach necessary
Eligibility Criterion Details

documentary proofs.)
8. Whether draft Agreement has been attached or not? Yes/No
9. Whether Two nos. Solar Photo-Voltaic grid connected Yes/No
Power Distribution system has been installed during the last
02 (Two) years.(Provide details)
10. Whether Bank Solvency Certificate for Rs. 12.5 crore is Yes/No
attached
We understand that if the details given in support of claims made above are found to be untenable or
unverifiable or both, our bid may be rejected without any reference to us.
Yours sincerely
(Signature, Name, designation, contact address and

telephone number of the authorized signatory)
Seal

IIT Bombay 1MW Solar PV Tender

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Indian Institute of Technology, Bombay

MATERIALS MANAGEMENT DIVISION

V) SUPPLEMENTARY OFFER/MODIFICATION OF ORIGINAL OFFER: Tender submitted against

Technical Bid – Part I

10. Bank Solvency Certificate for 12.5 crores will be required.

11. Any Joint Venture/Consortium will not be acceptable.

Technical Bid – Part I

The Dy Registrar (MM),

6.Whether at least one similar projects of value worthYes/No

7. Whether you have proven experience in the field ofYes/No

Eligibility Criterion Details

(Signature, Name, designation, contact address and

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