TAMIL NADU GENERATION AND DISTRIBUTION CORPORATION LTD.

From
Er.J.SUKUMAR B.E,
Superintending Engineer,
Pudukkottai Electricity Distribution Circle,
Pudukkottai-622 001.

Lr.No.SE/PEDC/PDKT/AEE/MM/F.Enq.No 0446080/dt 21.01.2019/18-19 Due on 04.02.19

Dear Sir,

Sub: Elecy- Enq. No.0446080 /18-19 - E tender- Supply of “Silica Gel Blue 5mm to 6mm ’’-

Regarding.
1) Tender Specification No. SE/PEDC/PDKT/ Enq.No 0446080 /2018-19

2) Name of the work Supply of “Silica gel Blue1/4” indicates (which

turn to pink on absorption of moisture) in the
form of crystal of 5mm to 6mm as per the latest
relevant ISS packed in 1KG (Nett) packing in air&
water tight double polythene bag under
E-tender-system for Pudukkottai Electricity
Distribution Circle.
3) Quantity 1500 Kgs

4) Method of Tender E-Tender System

(Online Part I - Techno-Commercial Bid
and Part II - Price Bid and Through
www.tntenders.gov.in)
5) Earnest Money Deposit (EMD) Rs.3,000 /- (Rupees Three Thousand only) should be
sent in the form of DD in favour of Superintending
Engineer/PEDC/ TANGEDCO/Pudukkottai (payable
at pudukkottai ) on or before 04.02.2019 ,14.00Hrs
(or) EMD should be remitted at SE’s office.

6) URL for online bid submission www.tntenders.gov.in

for e-tender

7) Last date for submission of 04-02-2019 @ 14:00Hrs

EMD (Through DD)
 8) Date of closing of online 04-02-2019 @ 14:00Hrs
e-tender for submission of
Techno
Commercial Bid & Price Bid.
9) Date & time of opening of 04-02-2019 @ 14:30 Hrs
tender electronically
10) Specification at website The tender specification will be placed at
TANGEDCO web site (www.tangedco.gov.in)
and TN Govt. Website
(www.tenders.tn.gov.in)
The prospective bidders may download the same at
free of cost.
11) Documents to be uploaded by Scanned copy of DD/ Proof for EMD exemption with
the Tenderers during e- copies of experience certificate and other documents
submission whichever is applicable. All required Documents
should reach this office on or before the due date.
12) Clarification to be sought for Superintending Engineer,
from Pudukkottai Electricity Distribution Circle,
Pudukkottai.
13) Place at which tenders will be Office of the
opened Superintending Engineer,
Pudukkottai Electricity Distribution Circle,
Pudukkottai.

They shall ensure whether any clarification/amendment is issued to the specification

before submission of their tender by visiting the above mentioned Websites.
1.Validity should be 90 days from the date of opening the tender.
2.Place of delivery: The Central Stores, SIPCOT/ Pudukkottai.
3.Quotations with any deviation from Board's commercial terms will be liable for rejection.
Descriptive literature, pamphlet of the articles offered should accompany the quotation.

Sd/-
Superintending Engineer/PEDC
TANGEDCO, Pudukkottai
 ANNEXURE TO THE ENQUIRY

SECTION - I
EARNEST MONEY DEPOSIT

1)Tenderer should pay the specified amount towards Earnest Money Deposit as follows: Earnest
Money Deposit : Rs.3000/- (Rupees Three Thousand only) by DD/Bankers Cheque.

2)EMD amount received beyond tender closing time will be summarily rejected.

2)The Tenderers who are having valid Permanent EMD with TNEB/TANGEDCO for an amount as
mentioned below are exempted from payment of Earnest Money Deposit and are eligible to
participate in the tender.

PEMD : For Tenders of value

Rs.10,00,000/- :Up to Rs.10,00,00,000/-
Rs.20,00,000/- :Up to Rs.50,00,00,000/-
Rs.50,00,000/- :All Tenders exceeding Rs.50,00,00,000/-

The existing PEMD holder for Rs.10,00,000/- are eligible to participate in the tender only
for the value of tenders not exceeding Rs.10 Crores. The existing PEMD holder for Rs.5,00,000/-
are not eligible for participating in the tender unless they pay the differential amount for the new
PEMD slab.
If the Tenderer desires to become a Permanent E.M.D. holder, he is advised to deposit the
required amount with the TANGEDCO as Permanent E.M.D. well in advance, obtain a certificate
from the Financial Controller/Purchase and upload copy of the same along with the tender.
4)The EMD will not carry any interest.

5)The Earnest Money Deposit will be refunded to the unsuccessful tenderers on application to the
Superintending Engineer/Pudukkottai after intimation of the rejection/ non-acceptance of their
tender is sent to them.

6)The tenders shall be rejected if EMD is not paid in the prescribed manner.

7) (i) The following categories of Industries are exempted from payment of EMD.
a)The Small Scale Industrial Units located within the State and Registered with the Tamil Nadu
Small Industries Development Corporation.
b)The Small Scale Industrial Units Registered with the National Small Industries Corporation.
c)The SSI Units holding Acknowledgement issued for Entrepreneur Memorandum Part-II
obtained from the District Industries Centre in respect of those items for which the Registration
Certificate/ Acknowledgement has been issued.
d)Departments of the Government of Tamil Nadu.
e)Undertakings and Corporations owned by the Government of Tamil Nadu.
f)Labour Contract Co-operative Societies.
 g)Tiny Industries classified under S.S.I. registered with the State of Tamil Nadu and registration
Certificate issued by the Department of Industries and Commerce/Government of Tamil Nadu in
respect of those items for which the Registration Certificate
h)Small Scale Industrial Units located outside the State and such of those units registered with
National Small Industries Corporation in respect of the those items covered under Registration
Certificate.
7)(ii) SSI units having provisional registration certificate are not eligible for exemption.
8)Those tenderers who are exempted from payment of EMD shall upload in lieu of EMD an
undertaking in a non-judicial Stamp paper of value not less than Rs.80/- (Rupees Eighty only) in
the form as per Annexure-I to the effect to pay as penalty an amount equivalent to EMD in the
event of non-fulfillment or non-observance of any of the conditions stipulated in the contract
consequent to such breach of contract. The State Government, Public Sector

Undertakings who are exempted from payment of EMD/Security Deposit should also pay as
penalty an amount equivalent to the amount fixed as Security Deposit in the event of non-
fulfillment or non-observance of any of the conditions stipulated in the contract.
9)Conditions for Liable for rejection of bids:
a)TENDERS RECEIVED WITHOUT EMD/ UNDERTAKING WILL BE DISQUALIFIED.
b)Tender will be rejected if the undertaking is not signed / authenticated in all pages of
undertaking.
c)Signature of witnesses should be affixed at the end of undertaking along with details of name
and address.
10)Small Scale Industries registered with the Tamil Nadu small Industries Development Corporation or
with National Small Industries Corporation or holding Enterpreneur Memorandum Part-II or
acknowledgement for the Enterpreneur Memorandum Part-II issued by DIC, for small scale
industrial unit for subject materials specifying capacity for which they are permitted to
manufacture and the period of validity of the certificate shall upload attested Photo copy of
Registration Certificate/ Acknowledgement as proof of eligibility for exemption from payment of
EMD.
11)Others viz. Central and other State Government Departments/ Undertakings and
Corporations other than those in Tamil Nadu shall have to pay Earnest Money Deposit and
Security Deposit.
13)The following should be uploaded by the Vendor during submission ofTechno-
commercial bid for payment of EMD failing which the offer will be SUMMARILY REJECTED .
i)The payment of EMD through DD/Banker’s Cheque.
ii)The proof of Permanent EMD Holder.
iii)The proof of exemption of EMD with an undertaking in lieu of EMD and documents in support
of investment held n plant and machinery.

14)The Earnest Money Deposit/Permanent EMD made by Tenderer will be forfeited after e-
tender opening if:
(a)he withdraws his tender or backs out after acceptance.
(b)he withdraws his tender before the expiry of validity period stipulated in the Specification or
fails to remit the Security Deposit.
(c)he violates any of the provisions of these regulations contained herein.
(d)he revises any of the terms quoted during the validity period.
(e)in the event of documents furnished with the offer being found to be bogus or the documents
contain false particulars, the EMD paid by the tenderers will be forfeited in addition to
blacklisting them for future tenders/contracts in TANGEDCO.

SECTION – II
BID QUALIFICATION REQUIREMENTS (BQR)

The Bidders shall become eligible to bid on satisfying the following Bid Qualification
Requirements and uploading of the required documentary evidences.

1.The bidder should be a manufacturer/ Authorized dealers/Previous supplier of the indented

item.
2.GST Form 25 has to be uploaded during the time of tender submission.
3. EMD for Non-SSI unit.
4. Undertaking in Rs.80/- Non- Judicial Stamp Paper in the lieu of EMD waiver for SSI unit.
SECTION III
INSTRUCTION TO TENDERERS

1. THE TAMIL NADU TRANSPARENCY IN TENDERS ACT 1998:

1.1 The Tamil Nadu Transparency in Tenders Act 1998 and the Tamil Nadu Transparency in
Tender Rules 2000 and subsequent amendments thereof are applicable to this tender.

1.2. THE TENDERERS WHO DO NOT FULLFILL THE "BID QUALIFICATION REQUIREMENT" AS
PER SECTION-II NEED NOT PARTICIPATE IN THE TENDER. OFFERS NOT SATISFYING THIS "BID
QUALIFICATION REQUIREMENTS" WILL NOT BE CONSIDERED AND WILL BE SUMMARILY
REJECTED.

2. SCOPE OF SUPPLY:

2.1The Scope of supply (described in Specification) includes design, manufacture, inspection,

testing, packing, forwarding, and delivery of the materials detailed herein, at TANGEDCO
Stores/ SIPCOT/Pudukkottai/Tamilnadu.

Tamil Nadu Transparency in Tenders Act 1998 and the Tamil Nadu Transparency in Tender Rules
2000 and subsequent amendments thereof are applicable to this Tender.
3. PRICE:

3.1.The Tenderer’s are requested to quote FIRM price only, with validity of 90 days.
3.2.The Tenderer’s shall quote the Ex-works price, Packing & Forwarding charges and Freight &
Insurance charges with applicable rate of GST separately for Delivery to TANGEDCO
Stores/SIPCOT/ Pudukkottai.
3.3.1.The Freight and Insurance charges shall be applicable for delivery to any stores of
TANGEDCO in Tamil Nadu.
3.3.2.The above breakup details should be clearly indicated in the price bid schedule, in the
absence of which the offer shall be liable for rejection.
3.4. It is the responsibility of the tenderer to make sure about the correct rates of duty/tax
leviable on the materials at the time of tendering. If the rates assumed by the Tenderers are less
than the current rates prevailing at the time of tendering, the TANGEDCO Ltd will not be
responsible for the mistake.
3.5.All Type Tests and other tests specified shall be conducted ,if applicable.
3.6.The tenderer should quote their rates taking into account the (Input Tax Credit (ITC) relief
available to them on account of GST already paid. A certificate to this effect may be furnished
along with the tender.
3.7. PERMANENT ACCOUNT NUMBER AND GSTIN NUMBER:
The Tenderer shall indicate the Permanent Account No. and should enclose the details of
PAN issued by Government of India, Income Tax Department and GSTIN number of the firm with
proof with the tender.

4. GOODS AND SERVICE TAX

i.GST Registration Number: TANGEDCO has migrated into GST regime on 15.06.2017 by
duly uploading various mandatory data as required by the GST portal. The provisional ID issued
to TANGEDCO is 33AADCT4784E1ZC. The details are also posted in TANGEDCO web portal.
ii. Evaluation will be done based on the GST rates quoted by the bidders in place of the
existing provision of “Exclusive of TNVAT and inclusive of CST wherein the tenderers are from the
state of Tamilnadu and from outside the state of Tamilnadu respectively,
The Board has been registered as a Company, under GST enrolment provisional registration
number: 33AADCT4784E1ZC dated 16.06.2017.The certificate in the proforma attached as
Annexure will be issued to the tenderers by TNEB as and when required.
iii. In Case of delayed delivery , the GST on the date of dispatch or on the last day of the
contractual delivery period whichever is LESS will be admitted. For both cases the supplier shall
furnish documentary evidence while submitting the bills for payment.
iv. Provided always, it is hereby agreed and declared that in case, where the Board has doubt
and belief that GST is not at all payable for the transaction in question, the Board reserves the
right to withhold the amount
of tax until the party produces an order of court of competent jurisdiction, declaring the liability
of the transaction to GST, if any, shall be taken into account and included in the price quoted
giving proof thereof.
v. Any tenderer aggrieved by the order of the Tender Accepting Authority may prepare an appeal
to the Board with in 10 days from the date of receipt of order and such an appeal shall be
disposed of within 15days.
vi. In the event of documents furnished with the offer being found to be bogus or the documents
contain false particulars,the EMD paid by the tenderers will be forfeited in addition to black
listing them for future tender/contracts in Tamil Nadu Electricity Board.
vii. The main contractor shall only be considered for satisfying the experience criteria specified in
the Bid Qualification Requirement. The experience as a Sub-contractor, shall not be considered
for qualifying the experience criteria specified in the Bid Qualification Requirement and the offer
of such Tenderers shall be summarily rejected.
ix ( i ). In evaluation of the price of an imported item, the price has to be determined inclusive of
such customs duty.
( ii ). In evaluation of the price of articles which are subject to excise duty, the price has to be
determined inclusive of such excise duty.
( iii ). The GST shall be included for the evaluation of price and in a tender where the tenderers
are both from the state of TamilNadu as well as from outside the state of TamilNadu.
5. INSURANCE:

5.1.Contracting firms shall arrange insurance for the equipment/materials and all its accessories
being supplied by them, through any of the Nationalised Insurance Companies. The equipment/
materials shall be insured to cover transport (from Warehouse) and 60 days storage risk at site.
The
damages, if any, during transit will be reported within 30 days of receipt of materials. It will be
the responsibility of the supplier to replace the defective/damaged materials and make good the
shortages and other losses in transit, free of cost, lodge and recover claim from Insurance, Under
writers/Carriers.

6.PACKING AND FORWARDING:

6.1. The packing shall conform to relevant packing standards. The contractor should however,
ensure that the packing is such that the materials reach their destination without damage/loss

during transit by Rail or Road and subsequent storage. The words "Handle with care" should be
printed on the cartons.

6.2. The equipment/materials and all its accessories shall be securely packed and despatched,
freight paid, duly insured, at supplier’s risk and cost. The packing may be in accordance with the
manufacturer’s standard practice. The supplier is responsible for ascertaining the facilities that
exist for Road Transport to site. Each package shall be clearly marked and contain detailed
packing list, such as gross weight, net weight etc. The supplier is solely responsible for any loss or
damage during transport. The despatch of materials shall be made only after the approval of
routine test certificates by the TANGEDCO Ltd. The equipment/ Materials shall be unloaded at
Destination Stores by the supplier at free of cost.
7 . Payment Terms:
a) For the materials delivered within the Contractual Delivery Period: After receipt of
Security
deposit from the Tenderer, 100% of the all inclusive price(including GST) of the materials of
each consignment will be paid within a reasonable time after receipt of materials and
submission of bills with required documents after deducting recoveries if any. For the
delayed payments, if any TANGEDCO will not pay any interest on any account.
b) For the materials delivered beyond the Contractual Delivery Period: After receipt of
security Deposit from the Tenderer,100 % of the all inclusive price (including GST) of the
materials after deducting the appropriate amount of Liquidated Damages and other recoveries,
if any of each consignment will be paid within a reasonable time after receipt of materials and
submission of bills with required documents. For the delayed payments, if any, TANGEDCO
will
not pay any interest on any account. In case of delay in supply, the materials will be accepted
only if there is no declining trend in prices and payment will be released as per the lowest rates
obtained during the recent tenders subject to levy of LD for belated supplies. Also Board
reserves the right to accept or reject the belated supplies without assigning any reason
therefore. the Payment for the supplies will be made by cheque drawn on any one of the
nationalized banks in Tamil Nadu.
8.DELIVERY:

8.1.TANGEDCO Ltd reserves the right to cancel the quantities not supplied as per delivery
schedule.

8.2.TANGEDCO Ltd also reserves the right to cancel the order if the delivery schedule is not kept
up, without any further notice to the supplier.

8.3.TANGEDCO Ltd reserves the right to revise this delivery schedule depending on the actual
requirement at the time of placing the purchase order.

8.4.The actual date of receipt of each material with all accessories will be reckoned as the date of
delivery for the purpose of calculation of liquidated damages in respect of that material.

8.5.The delivery period will not normally be extended. Hence all efforts shall be taken to deliver
the materials within the contractual delivery period
09. Liquidated Damages:
If the contractor fails to deliver the items/Materials within the time specified in the
contract or any extension there of, the purchaser shall recover from the contractor as
liquidated damages a sum of half percent(0.5%) of the contract price of the
delayed/undelivered items/materials for each completed week of delay.
 The total liquidated damages shall not exceed ten percent (10 Percent) of contract
price of the unit/materials so delayed/undelivered. The date of receipt of Materials at stores
will be reckoned as date of delivery for this purpose.Where ever the supplier does not
commence supply as agreed to the EMD /SD paid by him shall be forfeited in terms of the
purchase order/contract and his name black listed after due notice.his bad performance
should be recorded for reference in future ordering. In additions, the difference in price
agreed to by the failed supplier and the higher rate at which the materials are to be procured
from others because of the failure of the ordered supplied shall be recovered from the failed
supplier.
10.LOSS OR DAMAGE:
10.1. External damages or shortages that are prima facie, the results of rough handling in transit
or due to defective packing will be intimated within fortnight from the date of receipt of the
materials at site. Internal defects, damages or shortages of integral parts which cannot ordinarily
be detected on a superficial visual examination by bad handling in transit or defective packing,
would be intimated within 2 months from the date of receipt of materials. In either case, the
defective materials shall be replaced/rectified by the supplier, free of cost as per clause 20.0.
10.2.If during the period of supply, it is found that goods already supplied are defective in
material or workmanship or do not conform to specification or unsuitable for the purpose for
which they are purchased, then it will be open to the purchaser either to reject the goods or
repudiate the entire contract and claim such loss that the purchaser may suffer on that account
require the supplier to replace the defective goods, free of cost.

10.3.Similarly, if during the guarantee period any of the goods found to be defective in materials
or workmanship or do not conform to specification or are unsuitable for the purpose for which
they
are purchased, it will be open to the purchaser either to repudiate the entire contract and claim
damages or accept such parts of the goods that are satisfactory and require the supplier to
replace the balance or to claim compensation for the entire loss sustained by the purchaser on
that account.

10.4.In the event of supplies being received damaged or any shortages at the destination stations,
the cost of such materials, Excise duty and Sales Tax (if payable) and other charges payable
thereof will be paid only proportionate to the value of materials received in good condition,
unless the damaged goods or short supplies are made good free of cost by the suppliers.

10.5.For all legal purposes, the materials shall be deemed to pass into the TANGEDCO Ltd’s
ownership at the destination Stores, where they are delivered and accepted.
11.MODIFICATIONS/CLARIFICATIONS TO TENDER DOCUMENTS:
1.Modifications/Clarifications to Tender Documents:
At any time after the commencement of e-Tender and before the closing of the event, TANGEDCO
may make any changes, modifications or amendments to the tender documents and same will be
intimated to the concerned Vendors through corrigendum which can be downloaded from the
Vendor login .
2.In case any tenderer asks for a clarification to the tender documents before 48 hours of opening
of tenders, the Superintending Engineer/PEDC/Pudukkottai will clarify the same.

3.If any tenderer raises clarifications after the opening of the tender, the clarified reply issued by
the Superintending Engineer/PEDC/ Pudukkottai ,on the clarifications will be final and binding
on the Tender.
a.All tender offers shall be prepared by typing or printing in the formats enclosed with this
specification.
b.All information in the tender offer shall be in ENGLISH only. It shall not contain interlineations,
erasures or overwritings except as necessary to correct errors made by the tenderer. Such
erasures or other changes in the tender documents shall be attested by the persons signing the
tender offer.
4.AMBIGUITIES IN CONDITIONS OF TENDERS:
a.In the case of ambiguous or contradictory terms / conditions mentioned in the bid,
interpretation as may be advantageous to the purchaser may be taken without any reference to
the Tenderer.
b.The tender offer shall contain full information asked for in the accompanying schedules and
elsewhere in the specification.
c.Tenderers shall bear all costs associated with the participation in the e-Tender and the
purchaser will in no case be responsible or liable for these costs. The offer shall be withdrawn by
the Tenderer in the interval between the deadline for submission and the expiry of the period of
validity specified / extended validity of the tender offer.

12.TENDER OPENING:

12.1. OPENING OF COMMERCIAL & TECHNICAL BIDS WITHOUT PRICE (PART-I):

The Tender offers will be opened electronically at 14.30 Hrs. on the date notified at the
Office of the Superintending Engineer, Pudukkottai Electricity Distribution Circle, TNEB
Complex, Pudukkottai through http://www.tntenders.gov.in in the presence of tenderer’s
authorized representative who may wish to be present on the date of opening.
12.2. OPENING OF THE PRICE BIDS: (PART - II)
The date and time of opening of Price Bids shall be later notified through registered e-mail
to the Bidders who fulfill the Technical Specification criteria and whose bids are found to
be commercially and technically acceptable.
 13.VALIDITY:
13.1.The tender offer shall be kept valid for acceptance for a period of 90 days from the date of
opening of offers. The offers with lower validity period are liable for rejection.

13.2.Further, the tenderer shall agree to extend the validity of the Bids without altering the
substance and prices of their Bid for further periods, if any, required by the TANGEDCO.

14.RIGHTS OF THE BOARD:

14.1. Rights to reject the tenders:

14.1.1. After negotiation with the Tenderer and before passing the order accepting a tender, if the
Tender Accepting Authority decides that the price quoted by such tenderer is higher by the
percentage as may be prescribed over the schedule of rates or prevailing market rates, the tender
shall be rejected.

14.1.2. The Tender Accepting Authority before passing the order accepting a tender, may also
reject all the tenders for the reasons such as changes in the scope of procurement, lack of
anticipated financial resources, court orders, accidents or calamities and other unforeseen
circumstances.

Notwithstanding anything contained in this Specification, the TANGEDCO reserves the rights:
a)To vary the quantity finally ordered to the extent of 25%either way of the quantity indicated in
the Tender document, as the quantity indicated in the schedule of requirement is approximate.
The indent will be placed subsequently as and when there is requirement up to the last date of
validity of Rate contract.
The purchaser reserves the right to issue any number of indents for supply of materials during
the Rate Contract period.
b)To split the Tendered Quantity and place orders on one or more than one firm as per the Tamil
Nadu Transparency in Tender Rules 2000 if the tendered material is so vital in nature and the
failure in supply would affect the public interest.
c)To recover losses, if any, sustained by TANGEDCO, from the supplier who pleads his inability to
supply and backs out of his obligation after award of contract. The security deposit paid shall, be
forfeited.
d)To cancel the orders for not keeping up the delivery schedule.
e)To vary the delivery period based on the requirement and contingencies at the time of placing the
Rate contract.
f)To accept the lowest eligible tender.
g)To reject any or all the tenders or cancel without assigning any reasons there for.
h)To relax or waive or amend any of the conditions stipulated in the tender Specification wherever
deemed necessary in the best interest of the TANGEDCO.

The purchaser reserves the right to request for any additional information and also reserves the
right to reject or accept the proposal of any tenderer, if in the opinion of the purchaser, the
qualification data is incomplete or in the opinion of the TANGEDCO the bidder is found not
qualified to satisfactorily perform the contract.

15.SUBMISSION OF TENDER OFFER:

The tenderer is expected to examine all instructions, Schedules and Annexures detailed in
the Specification and submit the Schedule of Prices and other required particulars in the
Schedules and Annexures called for in this Specification, only as per the formats prescribed
herein.

16.SECURITY DEPOSIT:

The successful tenderer will have to pay a Security Deposit of 5% of the value of the
contract, inclusive of 1% EMD already paid. The balance 4% shall be remitted in the form of DD or
Banker's cheque if the value of order is Rs.10 lakhs or less. If the value of order is more than Rs.10
lakhs the balance 4% S.D. shall be remitted by D.D./Banker's cheque/irrevocable Bank Guarantee.
Security Deposit amount of 5% value of Purchase Order including the amount remitted as EMD
has to be paid by way of DD/Bankers cheque within 15 days from the date of receipt of Purchase
Order failing which penal interest @22% (Twenty two) will be leviable from the date of expiry of
15 days time limit till the actual date of payment or Security Deposit.
However, permanent registered local SSI units are liable for exemption from payment of
Security Deposit, if they furnish a clear legible Photostat copy of their permanent SSI certificate
and also agree to furnish an undertaking in lieu of Security Deposit on non-judicial stamp paper of
value not less than Rs.80/- agreeing to pay the Board an amount equivalent to 5% (Five percent)
of the contract value in the event of non fulfilment or breach of any of the terms and conditions of
the contract.

17.RESPONSIBILITY:

The tenderer is responsible for delivery of the materials at the destination station/stores
in good condition. The tenderer should include and provide for securely protecting and packing
the materials as per relevant packing standards to avoid damages or loss in transit.

18.JURISDICTION OF LEGAL PROCEEDINGS:

No suit or any proceedings in regard to any matter arising in any respect under this
contract shall be instituted in any court say in the City Civil Court of Pudukkottai or the Court of
Small Causes at Pudukkottai and it is agreed that no other court shall have jurisdiction to
entertain any suit or proceedings even though part of the cause of action might arise within their
jurisdiction. In case, any part of cause of action arises within the jurisdiction of any of the courts
in Tamilnadu and not in the courts of Pudukkottai then it is agreed to between parties that such
suits or proceedings shall be instituted in a court within Tamilnadu and no other court outside
Tamilnadu shall have jurisdiction even though any part of the cause of action might arise within
the jurisdiction of such courts.
19.DUES TO BOARD:

The Board has the right to recover any dues from the contractor and Liquidated Damages
from the retention amount/balance amount besides Security Deposit. Amount due from the
supplier to Board for defaults in any other contract will be adjusted from the pending payments
and Security Deposit etc., against the contract awarded against this specification.

20.It should be clearly indicated in the quotation whether the firm is registered with SSI or is a
manufacturer / dealer.

21.The rates quoted should be both in figures as well as in words. In case of discrepancy, the
lower of the two will be taken.

22.Quantity indented may be altered to suit the requirement at the time of placing order.

23.The undersigned reserves the right to split the tender, accept any tender or cancel the tender
without assigning any reason.

24.Sample shall be send after the time of tender opening.

25.In the event of any doubt, the sample available at this office may be pursued if desired before
quoting.

26.The manufacturer's routine test certificate (or) the Test Certificate as per relevant ISS
wherever applicable shall be furnished.

27. Guarantee certificate for satisfactory performance for the period(s) specified herein shall be
furnished from the date of receipt of materials at site in good condition. Any defect during this
period shall be rectified free of cost to the Board.

28.The materials shall confirm to the Technical Specification mentioned herein.

29.TAX CLEARANCE CERTIFICATE:

The tenderer should enclose with the tender, a copy of certificate of necessary Tax Clearance
for the previous year from the appropriate Sales Tax Authorities.
NOTE: The successful tenderer should submit the latest copies of STCC after receiving the order.

30.PAN: The tenderers shall furnish the Permanent Account Number along with their offer
against this enquiry.

31.Specific concurrence or otherwise to all the terms noted herein should be furnished in the
tender. Failure to do so will be taken as concurrence to the terms.

32.REJECTION OF TENDERS:
The tender is liable to be rejected if it is:
i. Not in the prescribed form.
 ii.Not accompanied by the requisite Earnest Money Deposit or proof of exemption.
iii.Not accompanied by an undertaking where Earnest Money Deposit is to be exempted.
iv. Incomplete and evasive.
v.Not properly signed and uploaded by the tenders.
vi.With validity period less than that specified in the specification.
vii.From any black listed firm or contractor.
viii.Received by E-Mail, Telex or telegram.
ix.Received after the expiry of the due date & time.
x.Not in conformity with Board's Technical Specification.
xi.From a tenderer who is directly or indirectly connected with Government Service or Board's
Service or local authority
xii.From a tenderer whose past performance or vendor rating is not satisfactory.
xiii.Not clearly stated whether the company is potentially sick industrial company or a sick
industrial company in terms of Section 23 or Section 15 of the Sick Industrial Companies (Special
provisions) Act, 1985. Failure to supply this information will make the tender liable for rejection.
xiv. Received from those who have downloaded from the web site but not furnished the
DD/Banker's cheque towards tender cost or have not produced the proof of exemption from
payment of tender cost within the outer cover.
xv.If the offer is made for the part of the materials and not the whole of the material covered
under the specification.
33.Any tenderer aggrieved by the order of the Tender Accepting Authority may prepare an appeal
to the Board within 10 days from the date of receipt of order and such an appeal shall be disposed
of within 15 days.
34.In the event of documents furnished with the offer being found to be bogus or the documents
contain false particulars; the EMD paid by the tenderers will be forfeited in addition to black
listing them for future tender/contracts in Tamilnadu Electricity Board.
35.The main contractor shall only be considered for satisfying the experience criteria specified in
the Bid Qualification Requirement. The experience as a Sub-contractor, shall not be considered
for qualifying the experience criteria specified in the Bid Qualification Requirement and the offer
of
such Tenderers shall be summarily rejected.

36.The Successful Tenderer shall furnish an undertaking in a non judicial stamp paper of value
Rs.80/- towards Jurisdiction for legal proceedings.

Sd/--
SUPERINTENDING ENGINEER
PEDC/PUDUKKOTTAI
 Annexure - I
(Format for undertaking in Lieu of EMD)
To be furnished in non - judicial stamp paper of value not less than Rs. 80/-(Rupees Eighty Only)).
THIS DEED OF UNDERTAKING executed at.......................on this the ...........................day of
...................(month) Two Thousand and by .............................................................................................................
represented by its ...............................................................................................................................
,herein after called the "TENDERER" (which expression shall where the context so admits mean
and include their Agents, Representatives, Successors-in office and assigns)

TO AND IN FAVOUR OF Tamil Nadu Generation and Distribution Corporation Ltd, a body
corporate constituted under the Electricity (Supply) Act 1948 having its office at NPKRR Maaligai,
Electricity Avenue, 800, Anna Salai, Chennai - 600 002 represented by the Superintending
Engineer /PEDC/PUDUKKOTTAI having office at .................................................................................................
herein after called the "BOARD" (which expression shall where the context so admits mean and
include its successor in office and assigns.)

WHEREAS the contract / Tender is for the supply / erection / construction etc. in terms of
the Tender Specification No.AND WHEREAS in accordance with clause ................. of the above said
tender specification, the TENDERER has to furnish E.M.D of Rs.
(Rupees.......................................................................only).
AND WHEREAS the TENDERER has requested the BOARD to accept an undertaking in lieu of
payment of EMD.

AND WHEREAS the BOARD has accepted the request of the TENDERER subject to his
executing an undertaking to pay to the Board not exceeding
Rs.....................(Rupees........................................................................................................... only) representing the
Earnest Money Deposit together with costs in case of non-fulfillment of the conditions stipulated
in the Tender specification of the conditions stipulated in the contract by the tenderer.

IN CONSIDERATION OF THE BOARD having agreed to accept an undertaking from the

TENDERER in lieu of payment of Earnest Money Deposit in cash, the tenderer undertakes to pay
the sum of Rs. (Rupees................................................................only), immediately when a demand is raised
by the BOARD against the TENDERER without any demur in the event of the following:
i) if he withdraws his tender or backs out after acceptance of the tender or fails to remit the
security deposit.
ii) if he revises any of the terms quoted in the tender during the validity period.
iii) if he violates any of the conditions of the tender specification.
NOW THIS UNDERTAKING WITNESSES that in pursuance of the said agreement the TENDERER
hereby doth convent with the BOARD that in consideration of the BOARD waiving the condition of
payment of EMD in cash in terms of the said specification, the TENDERER has hereby undertakes
to pay to the BOARD forthwith Rs..................................................(Rupees......................................................only)
in the event of
i) Withdrawing his tender before the expiry of the validity period.
ii) Withdrawing his tender after acceptance.
iii) Violating any of the condition of the tender issued by the competent authority.
Now the condition of the above written undertaking is such that if the tenderer shall duly and
faithfully observe and perform the condition specified as above, then the above written
undertaking shall be void, otherwise it shall remain in full force.
The tenderer undertakes not to revoke this undertaking till the contract is complete under the
terms of contract.
IN WITNESS WHEREOF Thiru for and on behalf of the tenderer has signed this undertaking
on the day, the month and year first above written.

In the presence of Witnesses:

SIGNATURE
1. 2.
 SCHEDULE – A

Commercial Terms and Delivery details

Material Description :- Silica Gel Blue (05 to 06mm)

Quantity :- 1500 Kgs.

Delivery Period :-

1. Name of the Firm :

2. GST Number * :

3. PAN * :

4. Whether agreeing to the stipulated

Delivery Terms of the Board. :

5. Whether agreeing to the stipulated

Payment Terms of the Board. :

6. Whether agreeing to the stipulated

Security Deposit Clause of the Board. :

7. Whether agreeing to the stipulated

Guarantee Period. :

8. Whether agreeing to the Stipulated

Validity Period. :

9. Whether agreeing to the Stipulated

Liquidated Damages. :

10. . Whether the firm is a sick unit

as indicated in the specification . :

Signature of the Tenderer *Copy of the Documents for Proof shall be uploaded
 SCHEDULE – B
DEVIATION FROM TECHNICAL SPECIFICATION

All technical deviations from the specification shall be filled in by the Tenderer, Clause by clause, in
the Schedule.

SECTION NO. CLAUSE NO. DEVIATION

The Tenderer hereby certifies that the above mentioned are the only deviations from the
TECHNICAL Specification and the tender confirms to the specification in all other respects.

COMPANY SEAL: SIGNATURE :

DESIGNATION :

COMPANY :

DATE :
 SCHEDULE -C

DEVIATION FROM COMMERCIAL TERMS

All deviations from the commercial terms shall be filled in by the Tenderer, Clause by clause, in the
Schedule.

SECTION NO. CLAUSE NO. DEVIATION

The Tenderer hereby certifies that the above mentioned are the only deviations from the
Commercial terms of the Specification.

COMPANY SEAL: SIGNATURE :

DESIGNATION :

COMPANY :

DATE :
 SCHEDULE - D

DECLARATION FORM

(To be signed by the tenderer)

Strike off, whichever is not applicable:
TO
THE SUPERINTENDING ENGINEER / DISTRIBUTION, PEDC
TANGEDCO,
EAST MAIN STREET, TNEB COMPLEX
PUDUKKOTTAI 622 001, TAMILNADU.

Dear Sir,
Having examined the above specification together with the accompanying schedules etc., we
hereby offer to supply the equipments/ materials covered in this Specification at the rates entered in the
attached schedule of prices.

1. We hereby guarantee the particulars entered in the schedules attached to the Specification.

2. In accordance with the Security cum Performance guarantee clause-9.0, Section-V, of the
specification, we agree to furnish security cum performance in the form of DD/Bankers Cheque/Bank
Guarantee to the extent of 5% of the order value (All-inclusive price) of each and every indent issued
during the contract period till the expiry of the Guarantee.

3. Our company is not a potentially Sick Industrial Company or a Sick Industrial Company in terms
of Section-23 of Section-15 of the Sick Industrial Companies (Special Provisions) Act, 1985.
Yours faithfully,

PLACE : SIGNATURE :
DATE : DESIGNATION :
COMPANY SEAL : COMPANY :

Signature Not Verified

Digitally signed by S AKBARALI
Date: 2019.01.22 15:51:10 IST
Location: Tamil Nadu