TENDER NO.

RCC/NR/UPSOI/LPG/PT-100/20-21

PUBLIC TENDER: Transportation of Indane LPG Cylinders in vertical

position on unit rate basis Ex-Trisundi LPG Bottling Plant under UP
State Office-I. Page 1 of 119

INDIAN OIL CORPORATION LTD

MARKETING DIVISION
Northern Region Office
Regional Contract Cell
Indian Oil Bhavan, Yusuf Sarai,
New Delhi 110016.

TECHNICAL BID
Subject: Transportation of Indane LPG Cylinders in
vertical position on unit rate basis Ex- TRISUNDI LPG
Bottling Plant under UP State Office-1.

Tender No. : RCC/NR/UPSOI/LPG/PT-100/20-21

 Index of Technical Bid

PART – A: TECHNICAL/ COMMERCIAL BID

SR. DESCRIPTION
NO.
1 Notice Inviting Tender (NIT)
2 Pre –Qualification criteria (PQC)
Other documents to be submitted
3 General Instructions to Bidders
4 Tender Evaluation Criteria
5 Declaration by bidder in his/ her letter pad
(Check list of documents to be submitted)
6 Standard Tender Conditions
7 Special Tender Conditions
8 Standard Taxation Condition
9 Details of markets , provisional RTD & tentative monthly upliftment as
per Annexure-A
10 Documents to be uploaded as per Annexures I-XVIII
11 Transport Contract Agreement
12 Drawings (showing details of truck(s) fitting including cage & painting
scheme)
13 Documents not to be uploaded as per Annexures W1-W8
14 Transport Discipline Guidelines (TDG) (attached separately)
15 Special Instructions to Bidders (attached separately)
16 Format for giving consent & Bank Details as per Annexures -XVI
(Details to be provided on Vendors Letter Head after placement of LOA)
 1-NOTICE INVITING e-TENDER (NIT)
Indian Oil Corporation Limited (IOCL), a public sector oil company and the largest Commercial
undertaking in the country, is engaged in the business of refining, transportation and marketing of
crude oil and petroleum products. Indian Oil Corporation is a Fortune “Global 500” Company.
Indian Oil Corporation Limited (Marketing Division) hereby invites digitally signed e-tender in ”Two-
Bid System”, (Part A: Technical-Bid with Commercial Terms and Part B: Price-Bid) from
Company, partnership / proprietorship firm, Co-operative Society meeting the minimum PQC (pre-
qualification criteria) for award of contract for Transportation of Indane LPG Cylinders in vertical
position on unit rate basis, ex- Trisundi Bottling Plant for a period of three years initially, with a
provision of two yearly extensions of one year each at the same rate, terms & conditions at sole
discretion of the Corporation (IOC). Indane Distributors may also participate in this tender for other
than their own loads and they shall be treated at par with other transporters. The Tender Schedule
is given below:

I. TENDER SCHEDULE:

1 Tender No RCC/NR/UPSOI/LPG/PT-100/20-21

2 Name of work Transportation of Indane LPG Cylinders in vertical

3 Estimated value of works per year
Estimated value of works for 5 year
4 Earnest Money Deposit (EMD)
position on unit rate basis ex- Trisundi Bottling Plant.
Rs. 1099 Lac per year.
Rs. 5495 Lac for 5 years.
Rs. 15,000/- per Ready Trucks quoted payable only
online (Internet banking/NEFT) in e-portal for non-
exempt parties.
EMD should be deposited as detailed below :
a. Online EMD payment through Net Banking or
NEFT/RTGS

For detail about process of payment of online EMD,

bidders shall refer “ Special Instructions to the Bidder
(SITB) ” and “ FAQs - Online EMD Facility in IOCL e-
Tendering ” documents attached separately along with
the tender.

Offline EMD payment through BG (Bank Guarantee),

Demand Draft (DD), Bankers Cheque (BC) and Swift
Transfer shall not be accepted.

Exemption from submission of EMD:

a. MSE (Micro & Small Enterprises) Parties
registered as per MSMED act, 2006 (Udyog
Aadhar /MSME or erstwhile NSIC registered
parties or any other body specified by Ministry of
MSE) are exempted categories from payment of
EMD provided that the certificate shall be valid on
the date of tender.
b. PSUs (Central & State) and JVs of IOCL.
c. SC/ ST bidders participating under the “Stand Up
 India Scheme” (SUIS) of Govt. of India will also be
exempted from payment of EMD.

A copy of the EMD instrument or exemption certificate

in case of Udyog Aadhar / NSIC / MSME or exempted
categories shall be uploaded along with clear
scanned copies of required documents to
substantiate the claim towards their credentials along
with the tender documents in the appropriate link.

Exemption of EMD to SC/ST bidders participating

under “Stand Up India Scheme” of Govt of India (GOI)
will be given subject to confirmation letter from
Scheduled Commercial Banks for extending loan
under Govt. of India’s Stand Up India Scheme.

Exemption from submission of EMD:

a) Central/ State PSUs and JVs of IOC as per

prevailing guidelines from time to time.
b) Micro & Small Enterprises (MSEs) :
i) As per Public Procurement Policy for Micro & Small
Enterprises (MSEs) Order, 2012 issued vide Gazette
Notification dated 23.03.2012 by Ministry of Micro,
Small and Medium Enterprises of Govt. of India, MSEs
must be registered with any of the following in order to
avail the benefits/ preference available vide Public
Procurement Policy MSEs Order, 2012.
a) District Industries Centers (DIC)
b) Khadi and Village Industries Commission (KVIC)
c) Khadi and Village Industries Board
d) Coir Board
e) National Small Industries Corporation (NSIC)
f) Directorate of Handicraft and Handloom
g) Any other body specified by Ministry of MSME
ii) MSEs participating in the tender must submit the
certificate of registration with any one of the above
agencies along with their bid.
iii) The registration certificate issued from any one of
the above agencies must be valid as on close date of
the tender. The MSEs who have applied for
registration or renewal of registration with any of the
above agencies/ bodies, but have not obtained the
valid certificate as on close date of the tender, are not
eligible for exemption/ preference.
iv) Exemption from payment of EMD shall be allowed
to all Micro & Small parties registered with the above
mentioned bodies.
The exemption shall also be irrespective of whether
they are registered for the tendered item and shall be
applicable for procurement, works and services.

5 e-tender website
6 (a) Tender download Starts on
(b) Tender download Closes on
(c) Pre-bid conference date and
place
(d) Bid Submission start date
(e) Last Date and time for
submission of completed E-tender
documents online
7 Date of Opening of Technical Bid
8 Verification of Documents
submitted in the Tender with their
Originals
9 Contact person
10 Period of Contract
A copy of the EMD instrument or exemption certificate
in case of Udyog Aadhar / NSIC / MSME or exempted
categories shall be uploaded along with clear
scanned copies of required documents to
substantiate the claim towards their credentials along
with the tender documents in the appropriate link.
Tenderers not paying EMD or not submitting valid
exemption certificate as specified above will be
summarily rejected.
https://iocletenders.nic.in
24.07.2020 @ 15:00 Hours
17.08.2020 @ 15:00 Hours
03.08.2020 @ 15:00 Hours (Bidders are advised to
note that no pre-bid meeting shall take place in
person. All bidders intending to raise queries shall do
so either through e-mail to the contact person as given
in this tender or through seek clarification option on e-
tender portal, before the due date & time of pre-bid
meeting).
06.08.2020 @ 15:00 Hours
17.08.2020 @ 15:00 Hours
18.08.2020 @ 15:00 Hours
During induction of trucks at respective location after
placement of LOI
Name and address
Mr. Satyanshu Singh
Sr. Mgr.(Contracts)
Indian Oil Corporation Ltd.(MD)
Northern Regional Office, Regional Contract Cell
New Delhi - 110016
And Email id : ssatyanshu@indianoil.in
Total five years (a period of initial three years with a
provision of two yearly extensions of one year each at
the sole discretion of the Corporation) with effect from
the date of placement of LOI or as advised by State
Office of IOC on any successful bidder under this
tender. The rates for the first 3 years shall be subject
to escalation/de-escalation on a/c of HSD component
applicable only on Variable Rate Component of the
finalized rate of transportation. The rates for the 4th
and 5th years shall be subject to escalation/de-
escalation on a/c of HSD applicable on Variable Rate
Component and escalation on the Fixed Rate
component of finalized rate of transportation as
 detailed elsewhere in this tender. All other terms and
conditions of this tender shall apply to the extensions
also.

While evaluating the extension, it may be noted that

the party’s performance as reported by respective
Plant In-Charges will also be a guiding factor.
11 Date of placement of vehicles for Within 15 days after placement of LOI. Further
physical verification at supplying extension, if any, will be given as per merit of the
location. case on the basis of documentary proof produced by
LOI holder and to be decided by an empowered
committee of the Corporation.
12 Expected date of start of contract As advised by State Office of IOCL
13 Validity of quoted rates 270 days from the date of opening of tender, as per
(7) above, unless extended by mutual consent in
writing.
14 Maximum Age of quoted trucks The maximum age of any quoted truck (as reckoned
from PQC document) should not exceed 14 years as
on the closing date of this tender.
15 Names of the Independent External NA
Monitors for this tender
16 GST number of the Location
09AAACI1681G1ZN
Trisundi (U.P. state )

Note - Corporation reserves the right to revise/ extend any Date/time from scheduled timelines of
published tender.

II. SCOPE OF WORK:

1. Transportation of Indane LPG Cylinders in vertical position on unit rate basis ex- Trisundi LPG
Bottling Plant in UP State to locations within the state and outside the state.
Although the total number of trucks which will be required for transportation of cylinders
under this tender cannot be predicted accurately, but according to the present assessment,
Number of trucks required (approximately) under this tender is as under:
Name of Address Approximate no. of trucks required in each
Location of Category
Location
Trisundi , Trisundi, Category Capacity RLW – ULW Number
LPG Bottling plant Sultanpur, (as per RC of Trucks
UP. book)
Category-I 342 ≥ 9987 kg
357 ≥ 10425 kg 47
Category-II 504 ≥ 14717 kg
525 ≥ 15330 kg 11

Note 1: This tender envisages induction of trucks of capacities as specified above in

terms of carrying filled and empty 14.2kg cylinders. Maximum carrying capacity in
Category-I will
 be 360 cylinders & that in the Category-II will be 560 cylinders. As such all
requirement / conditions pertaining to the other category trucks may be ignored.
Note 2: No. of trucks calculated based on 342 capacity type is given in Annexure-A for
reference. From this, the number of the other category trucks are determined. For e.g.:
Each 504/525/560 capacity truck = 1.5 * 324/342/357 capacity truck.
Note 3: Per cylinder transportation Rates of 342 capacity truck will be applicable up to
360 cylinders carrying capacity truck. Similarly, per cylinder transportation rates of 525
capacity truck will be applicable for 504/525/560 capacity trucks.
2. However, if during the period of the contract, according to IOCL's assessment, the
requirement of trucks is more than as mentioned above, IOCL reserves its right to hire any
truck, over and above the trucks accepted pursuant to this tender at any point of time and in
such circumstances, IOCL will be free to hire trucks for such purpose as may be required.
III. RESTRICTION ON PARTICIPATION:
The bidder should not be haulage Transporter at that particular plant/s for which he/she has
quoted in this tender. In case the bidder is a haulage contractor at that particular Plant, then
he/she cannot quote his own trucks or attach his trucks with any of the bidders for the award
of the contract at that particular Plant.
IV. DEFINITIONS :
Following expressions used in the document shall have meaning indicated against each of
these:
1. TRUCKS:
A. OWNED TRUCKS:
For trucks offered in response to this tender, to be considered as owned, trucks should
be registered, in the case of:
(a) Proprietorship firms / individuals - in the name of the bidder and/or in the name of
proprietorship firm.
(b) Partnership registered firms, in the name of the firm or in the name of any of the
partners. In the event the truck is registered in the name of partner, the concerned
partner should give an affidavit for the use of the truck by the firm.
(c) Company, in the name of the Company / Director, the Director should give an
affidavit for the use of the truck by the firm as per Annexure-XV.
(d) Co-operative society, in the name of the co-operative society or in the name of any
of the members of the Society. In the event the truck is registered in the name of
member of the society, the concerned member should give an affidavit as per
Annexure-XV for the use of the truck by the Co-operative Society supported by
certificate of membership of the society.
B. ATTACHED TRUCKS - Trucks that are not in the name of bidder. However Bidders to
upload Affidavit (as per Annexure –V) on a Non Judicial Stamp paper duly notarized as
defined in the tender document. Attached Trucks not having the above Affidavit will not
qualify in the tender.
Bidders quoting under Proposed SC/ST category under SUIS, MSE category
including MSE-SC/ST cannot offer attached trucks.
 Bidders quoting under SC/ST category (not MSE –SC/ST) can offer attached trucks, but
the attached trucks must belong to the person/firm under SC/ST only. (Refer Tender
Evaluation Criteria).
However, bidders can offer attached trucks in the ratio of own: attach = 1: 1 only
subject to fulfilling the other tender conditions. Ratio of 1:1 to be maintained for each
category of trucks quoted separately.
C. PROPOSED TRUCKS UNDER SUIS (STAND UP INDIA SCHEME): Applicable only
for SC or ST category bidders. These trucks may not be available with the bidders as
on closing date of tender. Bidders may give their intent in offering proposed trucks in
terms of number only (numeral 1 or 2), which will only be considered by the Corporation
in case the NIT requirement is not fulfilled as per tender evaluation criteria. Maximum 03
Nos (5% of NIT requirement) of trucks can be considered under proposed category.
Proposed trucks will necessarily be owned by the bidders. Bidders quoting for
ready trucks cannot offer proposed trucks. SC/ST bidders offering proposed
trucks under the “Stand Up India Scheme (SUIS)” of Govt. of India must
submit the confirmation letters from Scheduled Commercial Banks for
extending loan under Govt. of India’s Stand Up India Scheme. Such bidders can
offer a maximum of 2 proposed Trucks. Such bidders will be given a maximum time
period of 60 days, from the date of LOI, to place the trucks for physical verification at the
respective Corporation’s location. Further extension, if any, will be given as per merit of
the case on the basis of documentary proof produced by LOI holder and to be decided by
an empowered committee of the Corporation.
D. ADDITIONAL TRUCKS – Trucks which are originally not offered by the bidder and
subsequently offered when asked by the Corporation for fulfilling the NIT requirement.
Such requests of the Corporation shall be as per the ranking as defined in the tender
evaluation criteria. These trucks may be owned or attached. The bidder has to maintain
the ratio of 1:1 (own: attach) for each category of trucks including additional trucks if
any, offered in the tender. New Truck purchased after the closing date of NIT can be
considered as additional truck.
In this case, bidders who are now offering additional trucks should first deposit
additional EMD by way of DD (off line payment) @ Rs.15,000/-truck & all
required documents for the additional trucks within a specified period not exceeding 15
days from the date of such offer by IOCL and only then their offer for additional trucks
will be considered. Registration of such trucks should not exceed the closing date of such
offer made by IOC.
All such additional trucks should be presented for physical verification within
15 days from the date of placement of LOI by IOCL, failing which the EMD
deposited for such additional trucks will be forfeited.
E. OWN USE TRUCKS:
IOC reserves the right to induct trucks belonging to Indane Distributors (trucks
registered in the name of Distributorship or proprietor/partner) for carrying their own
loads at the L-1 rates being finalized against this tender.
Own use Trucks referred above are those trucks already offered by Indane Distributors
for carrying their own loads for operating in established L-1 rate being finalized against
this Tender. All other terms and condition of this tender shall be applicable for own use
trucks.
 2. BIDDERS:
Offers may be submitted by:
i. Proprietorship firms / Individuals / HUF who are Indian citizens, or
ii. Registered Partnership firm (registered with Registrar of Firms) consisting of Indian
citizens; or
iii. Registered Co-operative society of which all members are Indian citizens; or
iv. Company duly registered under the Companies Act, 1956 provided they comply with
the conditions contained hereinafter.
The above constitution of bidders should be valid as on closing date of tender. Un-registered
Partnership firms/Co-operative Societies /Company as on closing date of tender are liable to
be rejected.
V. CONDITIONS GOVERNING THE OFFER OF TRUCKS :
A bidder can offer any number of “Owned trucks” in this tender. Additionally the bidder
can also offer “Attached trucks” also. However, the parties offering combination of one or
more categories of trucks mentioned above shall satisfy the following conditions:
(A) Bidders offering ready trucks as on closing date of tender: Bidders will offer
trucks as well as submit the price bid.
a. The bidder shall quote at least one Owned truck as on the closing date of Tender.
b. Further, if the bidder so desires, can offer attached trucks. In case a bidder offers
attached trucks along with the owned trucks, then the maximum number of such
attached trucks that can be offered should be in the ratio of 1:1 only for each
category, i.e. for every 1 owned truck of a particular capacity, 1 attached truck of
same capacity can be offered. An Affidavit for all such attached trucks should be
uploaded as per Annexure-V.
c. In case bidders have offered trucks more than the restrictions mentioned under any
category above, such excess trucks shall not be considered for further evaluation of
the tender. For e.g. if a party is having one owned truck and have offered three
attached trucks, only one attached truck of youngest age or higher model shall be
considered for evaluation (e.g. 2016 model is higher than 2015 and 2014 models ;
model means manufacturing year of the truck).
d. Age of the quoted truck shall not exceed the limit as specified in `NIT’ (Notice
Inviting Tender) as on the closing date of tender submission reckoned from the
month&year of manufacturing as mentioned in RC book. In case only year of
manufacturing is mentioned in the RTO Registration, the age should be reckoned
from 1st January of the year of manufacturing. In case both month and year of
manufacturing is mentioned in the RTO Registration, the age should be reckoned
from 1st day of the month of manufacturing. In case manufacturing year or month &
year is not entered in RC book, then bidders have to submit the copy of original
invoice as a proof to establish the date of manufacturing of Truck offered. In case
Original Sale Invoice is not available, then Certificate issued by Manufacturers is to be
submitted. In case the manufacturing date cannot be established from any of the
documents then the relevant quoted truck will be rejected.
 e. In case any truck quoted by the bidders is found to be more than maximum age
specified in NIT as on closing date of the tender from the date of manufacturing, then
such truck will be rejected.
f. The bidders are allowed to quote with new trucks with temporary registration
number. In such cases the bidder should submit copy of self-certified invoice towards
purchase of the vehicle (in name of own or attached category, in case of attached,
own: attached ratio as stated above to be maintained) and temporary registration
certificates. The date of invoice and temporary registration certificate should be prior
to the date of closing of tender.
(B) SC/ST Category Bidders offering proposed trucks under SUIS: Bidders will
place trucks on issuance of LOI within stipulated time period. The technical
bids of such bidders may or may not get rejected as per the process
requirement as they will be offered the established L1 rates and will be
considered for further evaluation on L1 rates only.
a. Maximum of 2 trucks per bidder can be considered under SUIS proposed
category.
b. Since the finalized L1 rates will be applicable to the bidders offering proposed trucks,
it is not mandatory for such bidders to submit price-bid. However, in the event of
system requirement of offering price-bid then quoted rates will not be considered and
they will be offered the established L1 rates only. Further evaluation of these bidders
will be undertaken as per “tender evaluation criteria” mentioned elsewhere in the
tender document.
c. All such bidders will give an undertaking that they have not quoted against owned/
attached trucks.
d. All the proposed trucks should be owned by the bidders and no attached truck will be
allowed under this category. Registration date of such truck shall necessarily be after
the date of LOI.
e. They will be given a time period of a maximum 60 days to place the trucks for
physical verification from the date of placement of LOI. Further extension, if any, will
be given as per merit of the case on the basis of documentary proof produced by the
LOI holder and as decided by an empowered committee of the Corporation.
(C) A bidder can quote any number of trucks but if they succeed in tender, they
will be awarded contract for maximum 10% of total requirement of trucks in
respective category of trucks (342 or 525). However, the number of trucks
offered in respective category of truck is not able to meet the plant
requirements, then trucks offered by the bidder can be considered beyond
10%.
VI. One-way load: One-way loads refer to the loads executed from plants with filled cylinders
to the full capacity of the truck but the distributor has been authorized to return less or nil
number of empty cylinders. In such cases, transporter shall be paid full amount as
applicable for to and fro transportation of the cylinders delivered to the
distributor.
VII. Payment towards toll charge: Toll charges as applicable for the transportation of the
cylinders by the transporters through the IOC approved routes shall be reimbursed to the
transporters on production of original toll receipt along with fortnightly bill. These toll
 charges shall not be part of transportation rate being offered by transporters and accepted
by IOC for issuance of work order. In other words applicable toll charges as per actuals shall
be paid over and above transportation charges.
VIII. Rates to be Quoted:
Bidders can quote `at par’ or plus or minus (+/-) percentage (%) of the estimated rates for
each category of trucks given in this tender. A separate price bid (excel work sheet) has been
provided for each category of trucks. The price band in this case is (+/-) 5% for each
category. Bidders quoting beyond this band will be summarily rejected. Bidders must ensure
not to copy and paste figures /text from other excel-sheets / cells in Price Bid / BOQ, else
their bids will be summarily rejected. If the bidder(s) does not quote trucks but offers rates
for a particular category or vice versa, then such trucks / rates shall not be considered for
evaluation.
If the bidder does not wish to quote for a particular category of trucks, then the
option of `Not quoted’ for that particular category of trucks should be selected.
The following definitions apply for this tender:
1. FLOOR PRICE: The lowest price of the price band i.e. (-) 5%.
2. CEILING PRICE: The highest price of the price band i.e. (+) 5%.

Tender Inviting Authority

CGM Contract Cell, Northern Regional Office
New Delhi
 2- PRE-QUALIFICATION CRITERIA (PQC):

I. Bidders offering ready trucks:

Bidders must submit following documents as minimum pre-qualifying criteria for this tender.
All such documents must be valid as on the closing date of tender:
Sr. No. Criteria PQC Document to be uploaded
i. Truck ownership : Owned / For owned/ Attached trucks: Self-attested copy of
Attached trucks RC Book or invoice and temporary registration
certificates for new trucks. In addition, for attached
trucks, affidavit as per pro-forma is mandatory.
ii. Age of offered trucks Age of the quoted truck shall not exceed the limit
as specified in `NIT’ (Notice Inviting Tender) as on
the closing date of tender submission from the
month & year of manufacturing as mentioned in RC
book/ Temporary RC (in case of new truck).

Details of PQC documents:

1. OWNERSHIP :
The Bidder should upload the self-attested copies of RC books or invoice and temporary
registration certificates for new trucks of all offered trucks (owned + attached) of
capacity as defined in the scope of work above, out of which the bidder must OWN at
least ONE truck in their name. If the bidder does not have minimum one OWN truck,
then the bid of such bidder will not be considered.
Bidders are strictly advised to quote for Trucks suitable for LPG cylinder
transportation and authenticity of the document shall rest solely with the
bidders. RC book specifying `tanker’, `tank truck’, `bus’, `container’, `trailer’
and `articulated vehicle’ will not be accepted. Corporation’s decision in this
respect will be final and binding on all bidders.
AFFIDAVIT FOR ATTACHED TRUCKS OFFERED (IF ANY):
Bidders to upload Affidavit as per Annexure-V on a Non Judicial Stamp paper duly
Notarized and signed. Attached Trucks not having the said Affidavit undertaking will not
qualify in the tender.
2. AGE OF OFFERED TRUCKS:
Age of the quoted truck(s) shall not exceed the limit as specified in `NIT’ (Notice Inviting
Tender) as on the closing date of tender submission from the date of manufacturing as
mentioned in RC book. In case only year of manufacturing is mentioned in the RC book,
the age would be reckoned from 1st January of the year of manufacturing. In case both
month and year of manufacturing is mentioned in the RC book, the age would be
reckoned from 1st day of the month of manufacturing.
In case year of manufacturing or month & year of manufacturing is not mentioned in the
RC Book then the month & year of manufacture will be established from the copy of
original invoice of quoted trucks. In case Original Sale Invoice is not available, then the
month & year of manufacturing will be established from the copy of Certificate issued by
Manufacturer. In case the manufacturing date cannot be established from any of the
documents then the relevant quoted truck will be rejected.
II. Bidders offering proposed trucks under SUIS (for SC/ST):

Sr. Criteria PQC Document to be uploaded

No.
i Proposed trucks under SUIS Confirmation letter of Scheduled Commercial
(Applicable only for bidders Bank extending loan under Stand Up India
applying under SC or ST category) Scheme for purchase of trucks

Note:
i. However, mere submission of the relevant information and meeting the qualifying
criteria would not entitle the Bidder for technical qualification. In the event
document/information submitted by the Bidder is found to be incorrect, the contract
with such Bidder shall be terminated at any stage and EMD or SD submitted shall be
forfeited. Such Bidder may also be blacklisted/ put on Holiday List by IOC.
ii. Notwithstanding any other condition/ provision in the tender documents, bidders are
required to submit complete documents pertaining to PQC along with their offer.
Failure to meet the PQC will render the bid to be summarily rejected. IOC reserves
the right to complete the evaluation based on the details furnished by the bidder,
with or without seeking any additional supporting documents/ clarifications.
 III- OTHER MANDATORY DOCUMENTS TO BE SUBMITTED BY THE BIDDERS
PARTICIPATING IN THE TENDER:

i. Copy of PAN card: Bidder should have PAN Number (self attested copy of PAN card to be
uploaded). PAN card should be in the name of Proprietor or the Firm participating in the
tender.
ii. Particulars of bidder/ Firm's constitution as per Annexure-I to be uploaded in relevant
worksheet of excel file
iii. Statement of particulars of trucks offered as per Annexure-II of Technical Bid to be uploaded
in relevant worksheet of excel file.
iv. Undertaking: Undertaking duly signed and stamped on bidder’s Letter Head as per
Annexure-III.
v. Category of bidder declaration as per Annexure-IV
vi. Affidavit for attached trucks offered (if any) as per Annexure-V duly notarized and signed.
vii. Undertaking for trucks, already in operation or under consideration by any other Oil
Companies including at other locations of IOCL. Copy to be uploaded duly Notarized and
signed as per Annexure-VI.
viii. Details of relationship ( Part A , B , C & D) duly filled-in as per Annexure-VII
ix. Copy of SC/ST certificate duly issued by competent authority as per Annexure-VIII or any
other format by the competent authority to be submitted by bidders, i.e. Proprietor/All
Partners/Directors. General category shall mention “not applicable” in the check list.
x. Copy of registration certificate from Registrar of Firm to establish the registered partnership
firm enclosing all annexure wherein names of all the partners of the said partnership firm are
mentioned or Certificate of Incorporation (wherever applicable).
xi. Notarized copy of irrevocable Power of Attorney meeting the law of land , if applicable as per
Annexure- IX or any other format
xii. Proforma for confirmation on applicability of “Micro, Small and Medium enterprises
Development Act, 2006 (MSMED Act 2006)” including certificate issued as per Annexure –X
xiii. Copy of relevant MSE certificate like EM-II etc. / Udyog Aadhar No. for services under “Land
Transport“ by MSE Registered parties
xiv. Declaration by bidder regarding Blacklisting / holiday-listing as per Annexure-XII duly signed.
xv. Agreement for Integrity Pact of the Contracting company as per Annexure -XIII duly signed
on all pages (if applicable based on tender value).
xvi. MSE parties to submit the list of trucks as per Annexure-XIV
xvii. Affidavit for truck registered in the name of member of the Co-operative Society / Director of
Company (if any) as per Annexure-XV
XVIII Declaration on NCLT/NCLAT/DRT/DRAT/court receivership/liquidation as per format
annexure XVII given in the tender.
XIX Affidavit on NO MULTIPLE BIDDING as per annexure XVIII given in tender.
Important Note:
i. Bidders offering proposed trucks need not to submit / upload documents mentioned under (vi),
(vii), (xii), (xiii) & (xvii) as per above table.
ii. UNDERTAKING FOR TRUCKS IN OPERATION OR UNDER CONSIDERATION BY ANY
OTHER OIL COMPANIES INCLUDING AT OTHER LOCATIONS OF IOCL:
Bidders to upload undertaking as per Annexure-VI on a Non Judicial Stamp paper duly
Notarized and signed. Any false declaration leading to non-placement of trucks by a successful
 bidder after placement of LOI or Work Order will lead to termination of contract including
forfeiture of EMD /SD and blacklisting / holiday listing of the party.
iii. The bidders shall fill the details of ownership of Trucks, Age, RTO Registration, etc. in the excel
file as per Annexure-II. There will normally be no verification of these documents at the time of
tender evaluation. The parties will be selected on the basis of information submitted / uploaded
by them while participating in the tender. These technical details shall be verified by the
respective locations for which the Truck is finally selected. Please note that in case, it is found
that the information submitted in the tender document is not correct leading to rejection of any
trucks of any bidders, then the EMD of such trucks will be forfeited. Hence, bidders are advised
to submit correct information, while participating in the tender.
iv. Notwithstanding any other condition/ provision in the tender documents, bidders are required to
submit complete documents pertaining to PQC along with their offer. Failure to meet the PQC
will render the bid to be summarily rejected. IOC reserves the right to complete the evaluation
based on the details furnished by the bidder, with or without seeking any additional supporting
documents/ clarifications.
v. After scrutiny of the Technical Bids, the eligible Bidders who meet all Technical requirements
shall be notified regarding the date and time for opening the price bid.
vi. The subject Notice Inviting Tender (NIT) is an invitation to offer made on the condition that the
Bidder will duly sign the Integrity Agreement which is an integral part of Tender Documents and
submit the same, failing which the tender/bidder will stand disqualified from the tendering
process and the bid of the tender would be summarily rejected.
vii. Authenticated means self-attested. In case at a later stage, during verification of Original of
these self-attested documents, any discrepancy is observed, the tender will be rejected. POA
holder should have digital signature in his name.
viii. Tenderers shall indemnify the Corporation from any fraudulent declaration and consequences of
the same.
BIDDERS UNDER INSOLVENCY OR LIQUIDATION OR BANKRUPTCY PROCEEDINGS
UNDER INSOLVENCY AND BANKRUPTCY CODE, 2016

 Offers from the following type of bidders shall not be considered:

1. If the bidder is undergoing insolvency resolution process or liquidation or bankruptcy
proceeding under insolvency and Bankruptcy Code, 2016 (Code) or any other applicable
law (in cases where code is not applicable)
2. Insolvency resolution process or liquidation or bankruptcy proceeding is initiated under
the code or any other applicable law (in cases where code is not applicable) against / by
the bidder at any stage of evaluation of the bid.
 In the event, insolvency resolution process or liquidation or bankruptcy proceeding is
initiated under the code or any other applicable law (in cases where code is not applicable)
against / by the bidder, after submission of its bid but at any stage of evaluation of the bid, it
will be responsibility of the bidder to inform IOCL within 15 days from the date of order of
insolvency resolution process or liquidation or bankruptcy proceeding by the Adjudicating
Authority namely, National Company Law Tribunal (NCLT) or Debt Recovery Tribunal (DRT)
under the code or any other applicable law (in cases where code is not applicable).
 If bidder refuses or fails to share the information regarding their status of insolvency
resolution process or liquidation or bankruptcy proceeding as sought hereinabove, in their bid
 or at any later stage, as applicable, their offer is liable to be rejected by IOCL and without
prejudice to any other remedy or action available with IOCL, IOCL shall forfeit the Earnest
Money Deposit provided by bidder, is any form whatsoever.
 IOCL reserve the right to cancel/terminate the contract without any liability on the part of
IOCL immediately on the commencement of insolvency resolution process or liquidation or
bankruptcy proceeding of any party under the contract.
 In case where the bid of the L-1 bidder is rejected on the aforesaid grounds during the
period between Price-bid Opening and Award of Contract, then the bid of the next higher
eligible bidder will be considered for further processing.
 If bidder fails to share or misrepresents the information regarding their status of insolvency
resolution process or liquidation or bankruptcy proceeding as sought hereinabove and the
bidder’s bid results in a contract, IOCL, without prejudice to any other remedy or action
available with IOCL, shall be within its right to terminate the resultant contract.
 A declaration / undertaking shall be submitted by the bidder in the attached format along
with the techno-commercial bid as per Annexure – XVII.
 Tenderers who have transferred their ownership rights either in whole or in part to another
entity or under process of transfer shall intimate the same to IOCL in their letter head while
submitting the bid. IOCL reserves its right to reject the tender or any entity, which has
transferred its ownership rights in whole or in part or which is in process of transfer without
assigning any reason for such rejection.
 If the tenderer refuses or fails to share the information regarding their status of any kind of
business transfer process/restructuring etc, in their tender or at any later stage, as
applicable, their tender is liable to be rejected by IOCL and without prejudice to any other
remedy or action available with IOCL, IOCL shall forfeit the Earnest Money Deposit provided
by the tenderer, in any form whatsoever.
 3-GENERAL INSTRUCTIONS TO BIDDERS (GITB)

1. Tender document has to be downloaded from https://iocletenders.nic.in free of cost using

their digital signature and registered user ID.
2. Tender will not be available for purchase from any of our offices.
3. There is no Tender Fee.
4. Technical Bid and Price Bid to be submitted online only.
5. The tender document and supportive document of tender should be submitted online
through https://iocletenders.nic.in only.
6. Indian Oil Corporation Ltd. reserves the right to accept or reject any tender or all Bidders
without assigning any reason whatsoever and may or may not accept the lowest quotation at
the sole discretion of the corporation.
7. VALIDIY: Bidders who are willing to accept our tender condition stated in this tender should
only quote for this tender. Rates quoted would remain valid for 270 days from the date of
opening of tender unless extended by mutual consent in writing.
8. Firms having Partners /Directors / Proprietor who has been convicted in criminal cases or
blacklisted or facing any of the following Actions by any of the PSU Oil Companies are not
eligible to submit their offers:
i. Termination of Contract (Last two years from the closing date of tender)
ii. Withdrawal of LOI / Work Order, have been taken for malpractices while undertaking
transportation job (Last two years from the closing date of tender or period as specified
in letter of withdrawal; whichever is later)
9. Bidder is advised to refrain from submitting any false, forged documents during the entire
tendering / later process, the penalty for which shall be termination of contract / holiday
listing of Bidder at any stage and EMD or SD submitted shall be forfeited. IOCL reserves the
right to verify the originals of the submitted documents at any stage of the tender and the
bidder is bound to submit all such required documents within the time specified, failing which
the bid is liable to be rejected.
10. During evaluation of technical bids or price – bids of the bidders participated in the tender, if
it is found that any bidder is Blacklisted / holiday listed by Corporation or MoP&NG, then bid
of such bidders will be out-rightly rejected.
11. The quality of works and timely execution is of paramount importance and under no
circumstances these shall be allowed to be diluted.
12. Bidder is also advised to go through the tender documents carefully and understand these
completely before quoting.
13. The estimated volumes are only directional and the successful bidders cannot claim it as their
right. The quantities can increase or decrease at the sole discretion of IOCL. Payments will
be made based on actuals.
14. Price Bid is to be uploaded online only in the excel file format in IOCL E-TENDER
website. No scan copy of price bid document is acceptable and in case any party
submitting the price bid other than through on-line in excel file provided for the
purpose, then such tender will be summarily rejected. Bidders offering proposed
trucks are not required to submit the price bid.
15. IOCL reserves the right to increase or decrease the number of parties for award of work,
splitting of works into two or more bidders at its discretion and none of the bidders shall
have any claim whatsoever in such cases.
16. The tenderer shall submit separate tenders for each location for which tenderer wishes to
offer Trucks.
17. The rate offered by the tenderer shall include all cost towards operation of their trucks
including unloading and loading of cylinders at Bottling Plant as well as at distributors
premises, cost of vehicle and their maintenance, cost of fuel, lubricants, tyres including
driver/helper and other statutory costs like insurance, registration and fitness, road tax and
other applicable levies etc. excluding GST & toll charges. Toll charges, as applicable, shall be
reimbursed as per the Govt. notified rates against each trip through IOC approved routes.
18. Pre- Bid Conference:
Subsequent to opening of bids, IOCL will not entertain clarifications. Therefore, clarifications,
if any, may be sought by the bidders during the pre-bid conference. Pre- bid will be done as
given in Tender Schedule under Notice Inviting Tender (NIT).
19. Transport Discipline Guidelines shall form a part and parcel of this tender document as
well as contract agreement.
20. Verification of Original Documents:
Bidders through their authorized representatives should submit the following original
documents for verification / submission to the supply location within 15 days of intimation
or as specified failing which the defaulting bidder’s bid shall be rejected and entire EMD
forfeited:
Sr Document Original Original
No submission verification
1 RC Book/temporary registration certificate Yes
2 Original Invoice for new trucks Yes
3 Insurance certificate Yes
4 Certificate by manufacturer (in respect of trucks where
manufacturing year or manufacturing month & year is
not mentioned in RC book Yes
5 Affidavits for attached trucks (as per Annexure V), if any Yes
6 Undertaking for trucks offered as per Annexure VI, if any Yes
7 Certificate of SC / ST as per Annexure VIII or any other Yes
format
8 Copy of registration certificate from Registrar of Firm to Yes
establish the registered partnership firm enclosing all
annexure wherein names of all the partners of the said
partnership firm are mentioned or Certificate of
Incorporation (wherever applicable).
9 Power of Attorney as per Annexure IX or any other Yes
format
10 Duly signed Agreement for Integrity Pact as per Yes
Annexure XIII
11 Bank Details as per Annexure XIV Yes
12 Undertaking for offering Proposed Truck Yes
13 Confirmation letter of bank extending loan under Stand Yes
Up India Scheme for purchase of trucks
21. The truck will be loaded with empty/filled cylinders in vertical position and in three tiers and maximum
capacity to be restricted as per central motor vehicle act / rules amended from time to time. The
approximate weight of filled 14.2 kg cylinder is 29.2 kg to 31.1 kg and that of empty 14.2 kg cylinder
is 15.0 kg to 16.9 kg.
22. In case, qualified L-1 bidder fail to place trucks and enter into agreement on depositing the security
deposit within stipulated period of 15 days from issuance of LOI, IOC shall have the right to cancel the
LOI.
23. Technical bids shall be opened on the due date and time.
24. After scrutiny of the Technical Bids, the eligible Bidders who meet all technical requirements shall be
notified regarding the date and time for opening the price bid through e-portal.
25. Government Guidelines :
IOCL will be at liberty to follow any guidelines issued by the Ministry of Petroleum & Natural
Gas, Government of India for award of any contract to any tenderer.
26. No Guarantee for Minimum/Maximum utilization of trucks :
The schedule of dispatches shall be decided at the Corporation's Bottling Plant and the
Corporation does not give any guarantee for utilization of any trucks either for:
(a) Minimum number of days per month
(b) Minimum mileage for each truck
(c) Route in which the truck will be utilized
And for such reasons, the bidder cannot claim that his/their trucks should be utilized for:
(i) certain minimum number of days per month
(ii) certain minimum mileage per truck
(iii) On a particular route.
The bidder will not be entitled to demand any idling charges or minimum turn over charges
or any other loss or damage of whatsoever nature against the Corporation of non-utilization
of the said trucks wholly or in part.
27. Bidder has to submit signed copy of IP Agreement during Tender submission.
28. Each tenderer can submit only one bid. It is clarified that a person shall be deemed to have
submitted multiple bids if he submits more than one bid either individually or in any
combination of person (individual capacity, proprietor, affiliates, partnership, association of
persons, Company). All such multiple bids shall be liable for rejection.
a) A person shall for this purpose mean an individual, proprietor, any partner, association
of persons, affiliate and company.
b) A company shall for this purpose include any artificial person whether constituted under
the laws of Indian or of any other country.
c) A person shall be deemed to have bid in a partnership format or in association of
persons format if he is a partner of the firm which has submitted the bid or is a member
of any association of persons which has submitted a bid.
d) A person shall be deemed to have bid in a Company format if, the person holds more
than 10% (ten percent) of the voting share capital of the company which has submitted
a bid, or is a Director of the Company which has submitted a bid, or holds more than
 10% (ten percent) of voting share capital and/or is a Director of a holding Company
which has submitted the bid.
e) Affiliates of a firm are not permitted to make separate bids directly or indirectly. Two or
more parties who are affiliates of one another can decide which affiliate will make the
bid. Only one affiliate may submit a bid. If two or more affiliates submit more than one
bid, then all such bids shall be liable for rejection.
29. Bids from Consortium or MOU parties shall not be accepted.
 4- TENDER EVALUATION CRITERIA

1. This e-tender is floated in two-bid system i.e. technical bid & price bid. Technical bid will be
first opened on scheduled date and will be evaluated as per the terms and conditions of the
tender. Price bids of the bidders, who have qualified in technical bid based on above
evaluation by the Corporation, will be opened on a notified date.
2. Bidders have to quote in plus or minus (+/-) percentage (%) of the estimated rates for each
category of trucks given in this tender. A separate price bid (excel work sheet) has been
provided for each category of trucks. The price band in this case is (+/-) 5% for each
category. Bidders quoting beyond this band will be summarily rejected. Bidders must ensure
not to copy and paste figures /text from other excel-sheets / cells in Price Bid / BOQ, else
their bids will be summarily rejected. If the bidder(s) does not quote trucks but offers rates
for a particular category or vice versa, then such trucks / rates shall not be considered for
evaluation.
3. Bidders shall submit their offer for transportation rates in the enclosed Price Bid (BoQ).
Bidders shall quote in terms of percentage for the category of trucks in which they
participate.
4. Separate ranking, evaluation and induction will be maintained for 324/342/357 numbers 14.2
kg cylinders carrying capacity trucks (Category I) and 504/525/560 numbers 14.2kg cylinder
carrying capacity trucks (Category II).
5. In case, sufficient trucks of carrying capacity 324/342/357 is not quoted/found acceptable
against the tender, IOCL reserves the right to induct equivalent numbers of 504/525/560
capacity trucks in L-1 rate quoted against the tender. 504/525/560 capacity truck shall be
considered as 1.5 times of 324/342/357 capacity trucks for the purpose of computing
equivalence in respect truck requirement.
6. For each bidder, if ratio of quoted owned : attached trucks exceeds 1:1, then the highest
model attached trucks will only be considered and balance old attached trucks will be
rejected to bring the ratio down to 1:1.
7. A bidder will be awarded contract for maximum 10% of total requirement of
trucks in respective category of trucks (Category –I or Category –II). However,
the number of trucks offered in respective category of truck is not able to meet
the plant requirements, then trucks offered by the bidder can be considered for
award of contract beyond 10% limit.
8. Ranking Procedure: Evaluation will be based on Net Landed Cost to IOC. Net Landed
Cost will be arrived as defined below:
Net landed cost = Basic cost of transportation (as per BOQ) + Applicable GST (as declared
in Annexure-IV) – Input Tax Credit available to IOCL. Input Tax Credit available to IOCL as
on date is 100% of applicable GST. Therefore, as on date Net Landed Cost is equal to Basic
Quoted Price in BOQ.
L1, L2, L3 … etc. shall be decided on percentages quoted in the Price Bid and shall be
tabulated in ascending order to determine ranking of each bidder.

In case, same % age rates are quoted by more than one bidder, then for each such rate,
such bidders shall be considered for further ranking (L1/A, L1/B ,L1/C etc.) on the basis of
 ascending order of average age of the qualified owned trucks quoted by them in terms
of number of days. For this purpose, the data given by the bidder in the excel file shall be
verified against the documents uploaded by the bidder to establish the manufacturing date of
each truck. This verified data shall form the basis for establishing the age of each truck and
will be used for further ranking.
In case only year of manufacturing is mentioned in the RC book, the age would be reckoned
from 1st January of the year of manufacturing. In case both month and year of
manufacturing is mentioned in the RC book, the age would be reckoned from 1st day of the
month of manufacturing.
If manufacturing year or manufacturing month & year is not mentioned in RC book, then the
same will be established from the copy of original invoice of quoted trucks. In case Original
Sale Invoice is not available, then manufacturing year or manufacturing month & year will be
established from the copy of Certificate issued by Manufacturer. In case the manufacturing
month & year cannot be established from any of the documents then the relevant quoted
truck will be rejected.
9. In case average age of the qualified owned trucks is same for multiple bidders, then further
ranking in ascending order will be based on the average age of number of qualified
total trucks, i.e. owned and attached trucks considered together by each such bidders.
In case the average age of total trucks quoted by multiple bidders is same then further
ranking will be based on total number of trucks quoted by the bidders followed by total
number of own trucks and total number of attached trucks in that order , in case to
break the tie and arrive at ranking of bidders. Such further ranking based on total number of
trucks will be done in descending order, i.e. the party having more number of total trucks will
rank higher.
10. In case of NIL response/ offers for Proposed trucks only are received for the tender then
lowest of the price band shall be offered to the bidders of Proposed trucks.
11. Ranking in case of Proposed trucks: There will be no ranking in case of these bidders as
they will not offer any trucks. However, acceptance of their offer will be guided as per tender
evaluation criteria mentioned in this section.
12. The above ranking of bidders will be utilized as per tender evaluation as mentioned under
different conditions.
13. Negotiations : The Corporation reserves the right to:
a) Negotiate with L1 Bidders (lowest quote): If the rates quoted by L-1 bidder(s) are at the
lowest of the rate band, there will not be any negotiations with such bidder(s).
b) However, if the quoted rates of L1 bidder(s) (lowest quoted) are more than the lowest of
the rate band, then Corporation will negotiate with such L1 bidder(s) as per the ranking
procedure mentioned above to establish the lowest rate.
c) After establishing the lowest rate, if requirement of Trucks is not met from established L1
bidders & proposed trucks (in the applicable category), Corporation will offer the
established L1 rate to other bidders in order of their ranking for their acceptance. The
above process shall continue till requirement of the trucks is fully met against this tender.
d) If any bidder does not respond to the above exercise of negotiation / rate matching
within the date and time given in order of their ranking, such bidder may lose their
chance and opportunity shall be extended to the next bidder as per the ranking.
 e) No bidder shall be allowed to counter offer rates lower than the negotiated L1 rate in any
category. Any such offer shall be rejected outrightly.
f) In case, requirement of truck is not met after carrying out above process with the bidders
who participated in the tender and accepted the L1 rates, Corporation reserves its right
to induct additional trucks from all the bidders who have accepted L1 rates in order of
their ranking (ranking of reserved category like SC/ST will follow separately as per
shortfall) at the finalized L1 rate. These additional trucks may be of own or
attached. The ratio of own: attached will have to be maintained as 1 : 1 even
after considering the additional trucks for each bidder. Even after this exercise
of inducting additional trucks from the bidders accepting L-1 rate, if the NIT
requirement of Trucks is not fulfilled, Corporation shall call for Public
Expression of Interest for induction of remaining trucks in L-1 rate at the
same terms and conditions of this tender.
g) At any stage of tender process, any offer received from the bidder without being asked
by the Corporation shall be treated as unsolicited offer from bidder and same shall be
rejected summarily. Similarly, any offer received after due date and time stipulated by
Corporation, shall not be considered.
NOTE:
For number of Trucks under various categories including reservation, refer Annexure-W8.
14. A. Procurement as per Public Procurement Policy for Micro and Small Enterprises
(MSEs) Order 2012 (Policy) :
i. Subject to other terms and conditions stated in this tender document including but not
limiting to the pre-qualification criteria, Twenty Five percent (25%) of
requirement is earmarked for Micro and Small Enterprises (MSE).
ii. Out of the above 25 percent, a sub-target of 3 percent is earmarked for Micro and Small
Enterprises owned by the Women Entrepreneurs.
iii. Out of the above 25 percent, a sub-target of 5 percent is earmarked for Micro and Small
Enterprises owned by the Scheduled Caste or the Scheduled Tribe entrepreneurs.
iv. In the event of failure of such Micro and Small Enterprises (as stated in para (ii) & (iii)
above) to participate in tender process or meet tender requirements and L1 price, the
unfilled requirement shall be met from other Micro and Small Enterprises of general
category.
v. Micro and Small Enterprises quoting price within rate band, then they will be allowed to
carry out the work by bringing down their price to L1 price in a situation where L1 price is
from someone other than a Micro and Small Enterprises and such Micro and Small
Enterprises will be allowed to carry out the work upto 25 percent of requirement.
vi. In case of more than one such Micro and Small Enterprises, the work shall be shared
proportionately.
vii. Micro and Small Enterprises will be exempted from payment of Earnest Money deposit.
viii. The above provisions shall apply to Micro and Small Enterprises registered with District
Industries Centers or Khadi and Village Industries Commission or Khadi and Village
Industries Board or Coir Board or National Small Industries Corporation or Directorate of
Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and
Medium Enterprises.
 ix. Necessary certificate issued by Authorized body under the Ministry of Micro, Small &
Medium Enterprises shall be valid as on the date of opening of the technical bid. All the
technical specifications / techno commercial terms and conditions and the Pre-
Qualification Criteria are also to be fulfilled by the MSEs.
B. Bidders having MSE registration for services under “Land Transport“ and having received
the relevant registration like Entrepreneurs Memorandum Number Part II (EM II) etc. /
Udyog Aadhar No. will be considered for qualifying under MSE category. This document
may be verified from the respective Website / Department / Issuing authority for the
authenticity by Corporation and invalid document may lead to disqualification of the
bidder from the tender. Bidders have to compulsorily declare the information about their
trucks on self- certification basis on their letter head as per Annexure XVI. The details of
trucks are required to consider number of trucks to qualify under MSE. Furnishing of
incorrect information may lead to disqualification.
C. Bidders quoting under MSE should be careful of above mentioned condition, failure of
which respective Contracting Corporation will not be held responsible for rejection of
tenders of any bidders.
D. No attached / proposed trucks are allowed under MSE category.
15. RESERVATION:
a. The provision of reservation is 15% (fifteen percent) & 7.5 % (seven and a half percent)
for Scheduled Castes and Scheduled Tribes respectively for this tender.
b. The members of SC/ST desirous of operating the trucks will have to participate in the
tenders floated by the Corporation. The SC/ST bidder/s operating under:
i. Proprietorship- The proprietor should be of SC/ST and caste certificate should be
enclosed.
ii. Partnership firm- All partners should be of SC/ST as the case may be and caste
certificate should be enclosed for all the partners.
iii. Private Ltd. Co. – All directors of the firm should be of SC/ST as the case may be
and caste certificate should be enclosed for all the directors.
iv. Cooperative Society- Certificate issued by the registrar of co-operative societies
mentioning the registration category (SC/ST) of the society should be enclosed.
c. In the event of any party failing to submit the caste certificate as detailed above along
with the Technical Bid, the bid will be treated as a General Category bid.
d. The registered owner/s of the trucks (owned and attached) offered by the SC or ST
bidder/s must also belong to the same category, either SC or ST, as the case may be. In
other words, if the bidder offers trucks under SC category, all the registered owners of
the trucks offered against the bid must also belong to SC.
e. If any of the attached trucks offered do not belong to a member of the category
concerned, i.e. SC or ST, as the case may be, such trucks will be rejected and EMD
against such trucks will be refunded after finalization of tender.
f. The SC/ST members should fulfill all tender conditions, and will not be eligible for any
price preference or relaxation of standards.
g. SC/ST bidders can offer attached trucks provided such trucks also belong to same group.
 h. SC/ST bidders can offer proposed truck under Stand up India Scheme on the basis of
confirmation letter of bank extending loan to the concerned bidder under SUIS.
i. SC/ST bidders may offer additional trucks, which will only be considered in case NIT
requirement is not fulfilled as per evaluation criteria and subject to meeting the criteria/
requirement for SC/ST.
j. If adequate number of trucks offered by SC/ST candidates are not available in any
particular year of tender, the unfilled quota may be allotted to the General category in
that year of tender. However, the unfilled quota may be carried forward to the next
tender also and offered to SC/ST candidates. If the quota of the previous tender is not
filled even in the next tender, the unfilled quota of the previous tender may be de-
reserved and allotted to general categories.
16. Reservation under MSE and SC/ST will only be extended subject to the bidders under MSE
and SC/ST quote / match the L1 rates. Not fulfilling the aforesaid condition, bidders under
MSE and SC/ST will be treated as general bidders for the purpose of allocation.
17. Evaluation of bidders under MSE, MSE - Women & MSE - SC/ST:
a. All MSE bidders can quote `Own’ category trucks only.
b. Allocation of trucks will be made proportionately amongst the qualified bidders under the
category provided such bidders quote at Floor price / L1 rates or accept finalized
L1 rates in case originally quoted within rate band, but not exceeding the
band provided.
c. Allocation of trucks on proportionate basis will be done on latest model, i.e. lowest age
trucks will be inducted first.
d. If the number of Trucks qualified under MSE category is less than the reserved no. of
25%, then all such trucks will be considered for allocation.
e. In case, number of bidders under MSE is less than the requirement of Trucks in
MSE category and qualified trucks under MSE is more than the requirement,
then one truck of latest model will be allocated to each MSE bidders . Balance
trucks under MSE will be allocated on proportionate basis as per latest model as under:
e.g. let us assume , total qualified trucks is X under MSE category and requirement as
per guidelines of 25% is Y, no. of bidders is 3 (a1 , a2 , a3 ), quoted trucks by bidders a1
, a2 and a3 is X1 , X2 and X3 respectively, then allocation of trucks will be :
First 1 truck of lowest age / latest model will be allocated to each bidder. Balance
requirement will be allocated on proportionate basis
For a1 = (X1-1 / X-3) * (Y-3)
For a2 = (X2-1 / X-3) * (Y-3)
For a3 = (X3-1 / X-3) * (Y-3)
(Trucks will be allocated upto next whole number in case of decimal, i.e. greater or equal
to 0.5 is 1 and less than 0.5 is zero. Decimals will be rounded upto tenth place to arrive
at more or less than 0.5. In case of further shortfall, i.e. trucks arrived above falls short
of the requirement as per MSE then the formula stated above for allocation will be
repeated till the number of trucks reserved under MSE get allocated).
 Balance trucks quoted by the MSE bidders, if left out, will be considered for allocation as
per the original ranking of evaluation criteria of the tender and at par with other general
/ SC-ST bidders as the case may be.
f. If number of bidders is more than the number of Trucks reserved for the MSE category
and it is not possible to allocate even one Truck to each bidder, then one Truck of latest
model, i.e. lowest age will be allocated to bidders under MSE category in order of their
original ranking till the reserve quota is fulfilled. Balance trucks will be considered for
allocation as per the original ranking and at par with other general bidders.
g. In case SC/ST bidders quoting under MSE category and fulfilling the condition as per (b)
above then allocation will be made as per (c), (d), (e) & (f) above depending on the
situation. Balance trucks, left out will be considered for allocation as per the original
ranking and at par with other SC/ST bidders.
h. In case women bidders quoting under MSE category and fulfilling the condition as per (b)
above then allocation will be made as per (c), (d), (e) & (f) above depending on the
situation. Balance trucks, left out will be considered for allocation as per the original
ranking and at par with other general bidder.
i. In case requirement of 5% of trucks is not met from the SC/ST category under MSE, then
the balance trucks under MSE-SC/ST will be considered from other MSE parties of general
category.
j. In case requirement of 3% of trucks is not met from the Women category under MSE,
then the balance trucks under MSE-Women will be considered from other MSE parties of
general category.
k. In case requirement of 25% is not met from the bidders under MSE category, the
unfulfilled requirement of trucks will be allocated to the general category bidders.
l. For the reservation purpose MSEs owned by women entrepreneur shall mean :
(i) In case of proprietary MSE, Proprietor shall be women.
(ii) In case of partnership MSE, the women partner shall be holding at least 51% shares in
enterprise.
(iii) In case of Private Limited companies, at least 51%shaers shall be held
by promoters.
For women owned MSE, the bidder shall submit suitable documentary evidence as per
above.
18. Evaluation of bidders under SC/ST:
a. As per Govt. guidelines, there is a reservation of 15% for SC & 7.5% for ST category.
Requirement of trucks for bidders under SC/ST category shall be limited to the aforesaid
number as per Govt. guidelines provided such bidders quote at Floor price / L1 rates
or accept finalized L1 rates.
b. All owned and attached trucks will be listed as per ascending order of their age
separately.
c. As per requirement, all owned trucks will be considered for allocation first as per age. If
the requirement is not fulfilled from owned trucks then balance requirement will be
fulfilled from attached trucks as per age limiting the ratio of own to attach as 1:1.
 d. In case of further shortfall after following step (c) above, allocation will be made to the
proposed trucks under SUIS, offered by the respective SC/ST bidders as given below:
(i) Maximum 2 trucks per bidder will be considered & total quantity of proposed trucks
will not be more than 03 (5% of NIT requirement).
(ii) In case of number of bidders are less than the required number of trucks, then at
least one truck will be allocated to bidders offering proposed trucks followed by
allocating trucks on proportionate basis. In case it is not possible to allocate trucks
on proportionate basis then balance trucks will be allocated through draw of lots.
(iii) In case it is not possible to allocate even one truck to any bidder then trucks will be
allocated through draw of lots.
(iv) Manual draw of lots by TCC under invitation to concerned bidders to remain during
the draw. In case concerned bidder(s) do not remain present during the draw, the
process of draw on predetermined date, time and venue shall be conducted by TCC
and results shall be binding on the bidders.
e. Balance excess trucks under this category will be considered for allocation as per the
original ranking of bidders and at par with other general bidders.
f. In case requirement of trucks is not met from the bidders under SC/ST category, the
unfulfilled requirement of trucks will be allocated to the general category bidders.
19. Allocation of balance packed trucks (Un-reserved category):
Evaluation of tenders will be as mentioned hereunder depending on the rates
quoted:
I. In case of bidders quoting rates, which is at floor price, i.e. at the bottom of the
price band, then allocation of packed trucks to such bidders will be as under:
(a) In case qualified trucks under unreserved category are less than the requirement, then
all the trucks qualified will be allocated.
(b) In case qualified trucks are more than requirement, then allocation of trucks will be as
under:
i. Maximum 10% of total NIT requirement of trucks per bidder shall be considered for
allocation. However, the number of trucks selected for induction is not able to meet
the NIT requirement, then trucks offered by the bidder can be considered beyond
10% of NIT requirement and for such allocation all surplus trucks will be listed age
wise (separately for owned and attached trucks) and selection will be done in the
order of least age trucks till the NIT requirement is met. During this process, owned
trucks will be considered for allocation first, followed by attached trucks.
ii. All owned and attached trucks will be listed as per ascending order of their age
separately.
iii. All owned trucks will be considered for allocation first as per the balance requirement
as per age. If the requirement is not fulfilled from owned trucks then balance
requirement will be fulfilled from attached trucks as per age limiting the ratio of own
to attach as 1:1.
 (c) In case at any point of time during allocation of Trucks as above in any of the categories
(MSE or SC/ST or unreserved category), if it is found that no. of Trucks required are less
than the balance available Trucks and all the balance Trucks are of same model, then
allocation will be made on proportionate basis to bidders based on the no. of balance
trucks available with the bidders after allocation of trucks exhausting the owned trucks
first followed by attached trucks.
e.g. let us assume, balance quoted trucks is X, requirement is Y, left out trucks of a
bidder is Z, then that particular bidder will get no. of trucks from the balance trucks = Z
* (Y /X) (trucks will be allocated upto next whole number in case of decimal, i.e. greater
or equal to 0.5 is 1 and less than 0.5 is zero).
Corporation also reserves the right to close the tender without inducting balance trucks
from this group (having same model) or accept all the trucks in this group.
(d) In the above cases, the floor price quoted by the bidders shall be termed as lowest
quoted (L1) rates.
(e) In case, requirement of trucks is not met by the original quoted bidders at floor price (as
mentioned above), then remaining bidders shall be offered the L1 rate to match. Trucks
as per requirement shall be inducted based on the original ranking of bidders.
(f) In case of further shortfall, surplus TT quoted by bidders beyond 10% of NIT
requirement (refer Para (I)(b)(i)) shall be considered for allocation in the order of least
age trucks till the NIT requirement is met. During this process, owned trucks will be
considered for allocation first, followed by attached trucks.
(g) Additional trucks: Even after exercising the option upto (f) as mentioned above, full
requirement of trucks is still not met, then Corporation reserves the right to accept
additional trucks from the bidders quoted/accepted the L1 rates (Floor price). Such
bidders shall be invited to offer additional trucks with EMD of Rs 15,000/- per truck. The
trucks offered will be evaluated as per model of trucks but in the order of SC/ST (for left
out slots under respective reserved category and general bidders including distributors
quoting beyond own load requirement (transporter). Additional trucks in the form of own
or attach trucks can be offered by the bidders maintaining the ratio of 1:1 (own: attach)
for all their trucks including the originally quoted trucks.
(h) In case, even after exercising the allocation of trucks as per (g) above, requirement of
trucks is still not met, Corporation reserves the right to publish ‘Expression of Interest’
(EOI) for induction of remaining requirement of trucks at established L1 rate.
II. In case, bottom of the rate band i.e. Floor price is not quoted by any of the
bidders, then allocation of trucks will not be applicable as per above. Further
allocation of trucks for unreserved category will be as below:
(a) In case, rates (other than floor price) quoted by L-1 Bidder(s) are acceptable to the
Corporation with or without negotiations, then the L1 bidders will be ranked as per
`Ranking of Bidders’.

(b) Allotment to bidders will be done in the order of their ranking (L1/A, L1/B, L1/C…).
During such selection, trucks (both own & attached) of L1/A will be considered first
followed by L1/B, L1/C …. and so on. However, for each bidder, own trucks shall be
preferred over attached trucks.
 (c) In case trucks offered by L1 bidder(s) are not meeting the full requirement, then L1
rates / negotiated L1 rates (as the case may be) shall be offered to other bidders in
order of their ranking. Such bidders shall be offered the finalized L1 rates and they will
have to confirm their acceptance in writing within the given date & time. In case of non-
receipt of confirmation within the stipulated period it will be construed that they are not
interested in accepting the offered rates in this tender. Further induction of trucks from
the transporters who have accepted the finalized L1 rates will be done in order of their
ranking till the requirement is met. However, for each bidder, own trucks shall be
preferred over attached trucks.
(d) In case of further shortfall, surplus TT quoted by bidders beyond 10% of NIT
requirement (refer Para (I)(b)(i)) shall be considered for allocation by following steps (b)
& (c) above.
(e) Additional trucks: Even after exercising the option upto (d) as mentioned above, full
requirement of trucks is still not met, then Corporation reserves the right to accept more
trucks from the bidders quoted/accepted finalized L1 rates (other than Floor price).
Such bidders shall be invited to offer additional trucks with EMD of Rs 15,000/- per truck
(off line payment). The trucks offered will be evaluated as per model of trucks but in the
order of SC/ST (for left out slots under respective reserved category) and general
bidders. Additional trucks in the form of own or attach trucks can be offered by the
bidders maintaining the ratio of 1:1 (own: attach) for all their trucks including the
originally quoted trucks.
In case, even after exercising the allocation of trucks as per (e) above, requirement of
trucks is still not met, Corporation reserves the right to publish ‘Expression of Interest’
(EOI) for induction of remaining requirement of trucks at established L1 rate.
20. Additional trucks in the form of own or attach trucks can be offered by the bidders
maintaining the ratio of 1:1 (own: attach) for all their trucks including the originally quoted
trucks.
21. Bidders who are offering additional trucks, upon receipt of offer from IOCL, should first
deposit additional EMD by way of DD (off line payment) @Rs.15,000/-truck & all
required documents for the additional trucks within a specified period not exceeding 15 days
from the date of such offer by IOCL and only then their offer for additional trucks will be
considered.
22. No additional trucks will be taken from bidders at other than established L1 rates.
23. Bidders to note that a bidder placed in the lower order of ranking may not get an
opportunity of induction of their trucks if requirement of trucks is met from the bidders
ranked above them.
24. In case all the quoted trucks have been considered in fulfilling the NIT requirement and there
is further shortfall then to fulfill the balance shortfall in NIT requirement, Corporation’s
prevailing policy will come into effect. Moreover, during pendency of the contract, if the
available trucks against the contract fail to meet the demand for supply of packed LPG from
the Plant, Corporation reserves the right to induct more trucks, over & above the NIT
requirement, at established L-1 rate at any stage of the contract.
25. Separate ranking will be maintained for category –I (324/342/360 capacity cylinder) trucks
and category –II (504/525/560 capacity cylinder) trucks.
26. No bidder will be allowed to counter offer rates lower than the negotiated L1 rates in any
category. Any offer / counter offer received from bidders without being asked by the
Corporation shall be treated as unsolicited offer and shall be summarily rejected.
27. Corporation reserves its right to allow Price/ Purchase preference to Central Public Sector
Enterprises as admissible under Government Policy.
28. The Tenderer(s) may be required to visit our office as advised to them for
negotiations/verification of documents entirely at the cost of Tenderer.
29. Only the proprietor or authorized representative of the firm should personally attend such
negotiation / meeting as commitments made and / or clarification given during negotiations
/ meeting will be binding on the Tenderer. He should carry the necessary authorization to
attend such negotiations / meeting and hand over the same to the Corporation's
representatives participating in negotiation / meeting. Negotiations with qualified tenderers
will be carried out individually in order of their ranking till the requirement of trucks is fully
met.
30. All the trucks for which LOI has been placed including the trucks under contract with Other
Oil Company/ IOCL location should be placed for verification within 15 days of the
placement of LOI at supply location.
31. All bidders accepting established L-1 (floor rate or other than floor rate) should submit
signed contract Agreement as per the prescribed format and applicable security deposit
within 15 days from the date of placement of LOI by IOCL, failing which the EMD deposited
will be forfeited & offered truck/s will be blacklisted.
 5- (Declaration by Bidder in his/her letter head)

From:

M/s.

To:
GM/DGM ,
REGIONAL CONTRACT CELL

Dear Sir,

SUB: Transportation of Indane LPG Cylinders in vertical position on unit rate basis Ex-
Trisundi LPG Bottling Plant.

TENDER NUMBER: RCC/NR/UPSOI/LPG/PT-100/20-21

In response to your notice inviting tender for above, we confirm having carefully read, studied and
understood various terms and conditions /documents downloaded with the tender and the same has
been digitally signed for having read and accepted the same in toto.

We are also confirming that the following documents as per the check list given below has been
uploaded and requisite EMD has been paid online.

Write Y- For Document uploaded

Write N - For Document not
uploaded
Write NA – For Document not applicable for uploading

CHECK LIST FOR SUBMISSION OF DOCUMENTS UPLOADED:

S. N. Description Format Yes /

No/ NA
i. Online Payment of EMD amounting to ………….. for the number of Online
….. owned trucks and …. attached trucks or document from (EMD) or
competent authority as a proof of exemption in case bidders are PDF
registered under MSE such as EM-II/Udyog Aadahar No./ NSIC (MSE)
registered.
ii. Particulars of bidder/ Firm's constitution as per Annexure-I XLS
iii. Statement of particulars of trucks offered as per Annexure-II of XLS
Technical Bid uploaded in relevant excel file
a. Copy of Valid Truck Registration Certificate (RC book). Other PDF
documents like insurance & Certificate of fitness etc. to be
submitted during physical verification of trucks after issuance of LOI.
b. Copy of original invoice of quoted trucks (required in respect of PDF
trucks, where manufacturing date is not mentioned in RC book). In
case Original Sale Invoice is not available then Certificate issued by
Manufacturers is to be submitted.
iv. Age analysis of offered trucks uploaded in relevant excel file XLS
v. Copy of PAN Card PDF
vi. Single Page declaration “Undertaking by tenderers” in their letter PDF
head as per Annexure-III
vii. Category of bidders as per Annexure-IV PDF
viii. Copy of Individual Affidavit for all attached trucks/LCVs as per PDF
Annexure-V
ix. Undertaking for trucks offered duly Notarised as per Annexure-VI PDF
x. Details of relationship (Part A, B, C & D) duly filled-in as per PDF
Annexure-VII
xi. Copy of SC/ST certificate duly issued by competent authority as per PDF
Annexure-VIII or any format by the competent authority to be
submitted by bidders i.e. Proprietor/All Partners/Directors. General
category shall submit “not applicable” declaration by crossing the
attached SC/ST certificate.
xii. Copy of registration certificate from Registrar of Firm to establish PDF
the registered partnership firm enclosing all annexure wherein
names of all the partners of the said partnership firm are mentioned
or Certificate of Incorporation (wherever applicable).
xiii. Copy of irrevocable Power of Attorney meeting the law of land , if PDF
applicable as per Annexure- IX
xiv. Proforma for confirmation on applicability of “micro, small and PDF
medium enterprises development act, 2006 (msmed act 2006)”
including certificate issued as per Annexure –X
xv. Confirmation letter of Scheduled Commercial Bank extending loan PDF
under SUIS for purchase of truck/s
xvi. Declaration by bidder regarding Blacklisting / holiday-listing as per PDF
Annexure-XII
xvii. Agreement for Integrity Pact of the Contracting company as per PDF
Annexure -XIII duly signed on all pages.
xviii. MSE parties to submit the list of trucks as per Annexure-XIV PDF
xix. Affidavit for truck registered in the name of member of the Co- PDF
operative Society / Director of Company (if any) as per Annexure XV
xx. Price Bid in the excel file only (Not applicable for SUIS Bidders) XLS
XXi Declaration on NCLT/NCLAT/DRT/DRAT/court PDF
receivership/liquidation as per format annexure XVI given in the
tender .

I am the competent person authorised to sign this Tender.

Signature:

Full Name:
(Signed as Proprietor/Partner/Director/POA*)
* Power of Attorney meeting the law of land. : Original POA holder to sign and not by any
authorized representative.
Rubber Stamp :
Address:
 6-STANDARD TENDER CONDITIONS FOR CONTRACT OF VERTICAL
TRANSPORTATION OF LPG CYLINDERS BY ROAD

1.0 GENERAL GUIDELINES:

1.1 Bidders are advised to carefully study these conditions/ GITB & SITB and other tender
documents before quoting their rates.
1.2 Tender should be submitted only in the prescribed forms supplied by the Corporation /
downloaded from the website namely https://iocletenders.nic.in.
1.3 Over-writing / whitening / erasing out will not be accepted on any document / format /
annexures / affidavits uploaded. Incorrect words/figures should be crossed and correct
figures rewritten. Conditional and / or incomplete tenders are liable to be rejected. Use
of correcting fluid (white) is banned and tender will be summarily rejected for usage of
the same.
1.4 Near relatives (as per list enclosed) of an employee responsible for award and
execution of this contract in the Corporation are NOT PERMITTED to quote. Bidder
shall be obliged to intimate Corporation the names of persons who are near relatives of
any employee of Corporation and who are working with the bidder in their employment
or are subsequently employed by them. Any violation of this condition, even if detected
subsequent to the award of contract, would amount to breach of contract on bidder's
part entitling the Corporation to all rights and remedies available thereof.
1.5 A retired officer of the corporation cannot bid within two years of his retirement without
obtaining written permission from HO. A copy of such permission should be attached
with tender. Any violation of this condition even if detected subsequently to the award
of contract, would account to breach of contract on the bidder’s part entitling on the
part of Corporation to all rights and remedied available thereof , including termination
and / or cancellation of the LOI/contract”.
1.6 The Trucks attaining the age of 15 years or as stipulated in NIT during the contractual
period shall be removed from the contract. Replacement within 30 days with another
eligible Truck having age of less than 15 years shall be the responsibility of the
concerned transport contractor, failing on which action as per contract agreement will
be taken.
1.7 If the same truck is offered by more than one party against this tender, then that truck
shall not be considered in this tender against any of the bids. Decision of the
Corporation shall be final.
1.8 Contract Period - The contract period will be as specified in clause 10 of Tender
Schedule. In case, due to unavoidable circumstances, if finalization of fresh contract for
transportation of LPG cylinders gets delayed, the consent of the contractor will be
required for continuation of work at the same rates, terms and conditions.
1.9 Bidder should clearly state the constitution of their firm as specified in Annexure-I of
check list. Bidders are also advised to give category declaration mandatorily as per
Annexure-IV of checklist. Only ONE category should be selected by giving a tick
(√) mark in the relevant box.
Category once chosen by bidder cannot be changed after bid submission. If a bidder
claims exemption of EMD and does not upload requisite documents, bid is liable to be
rejected. In case category declaration as per Annexure-IV is not given by the bidder or
the bidder is not eligible for the category declared, they shall be re-evaluated and
 categorized by IOCL based on the documents submitted in the tender which shall be
binding on the bidder.
1.10 Bidders are required to furnish details of truck(s) offered by them against this contract
as specified in Annexure II of check list.
1.11 Truck(s) which are already offered under contract to the Corporation at supply points
not covered in this tender cannot be included in this contract unless expressly agreed
to by the Corporation. Trucks/LCVs offered under this tender should not be under
contract with any other Oil Company on the expected date of start of this contract.
Such trucks will be considered only if a `NO OBJECTION CERTIFICATE’ is submitted
along with this tender from the Company with which the said trucks are on contract on
the expected date of start of this contract. Also, these trucks/LCVs should not have
been offered to any Oil Company for their acceptance and the said offer is still open for
acceptance at the time of submission of this tender. In case the tender is floated for
multiple locations, then bidder should submit such `NO OBJECTION CERTIFICATE’ for
ONE location only. In case it is found that `NO OBJECTION CERTIFICATE‘ is submitted
for multiple locations, then such trucks will be rejected from all the locations.
1.12 Whenever there is a duplication of clause either in the terms and conditions or in the
agreement, the clause which is beneficial to the Corporation will be considered
applicable at the time of any dispute.
1.13 The truck will be loaded with empty/filled cylinders in vertical position and in three tiers
and maximum capacity to be restricted as per central motor vehicle act / rules
amended from time to time.
1.14 At the time of placement of trucks at Bottling plants against work order, the successful
bidder will have to ensure that the trucks are fit in all respect for carrying LPG
cylinders, in case of failure SD forfeiture clause will be enforced.
1.15 During the course of contract the Corporation reserves its right to verify the
authenticity of inducted trucks from the website www.vahan.nic.in or any other source
and after proper verification take necessary action as per the contract agreement.
1.16 No unsolicited correspondence / queries / offer from any bidder will be entertained
while the award of the contract is under review / consideration.
1.17 The bidders shall note that the outstanding against their firm to the corporation for any
of the contracts, existing or previous in any of the IOCL locations, shall be recovered
from their transportation bills. The bidders shall also note that the Income tax charges
levy (TDS if any) on transportation charges shall be recovered by the corporation and
remitted to the concerned authority.
1.18 All the enclosed tender documents shall form part of the Contract. The Bidder should
study all the operations/ local conditions at the loading unloading point/s and routes.
Tendered would be presumed to have acquainted themselves with working conditions
existing at the location, before submission of tender.
2.0 EARNEST MONEY DEPOSIT (EMD):
2.1 Tenders of Bidders not submitting EMD shall be rejected, unless they are exempted.
2.2 Required amount of EMD is Rs.15000/ per quoted truck. Bidders are advised to pay the
requisite EMD amount depending on the number of trucks quoted by them and
differential EMD amount against the EMD value mentioned in e-tender site by IOCL to
be claimed as exemption while making online EMD payment in e-tender site.
 2.3 Cash / Cheques / BG or request for adjustment against any previously deposited
EMD/pending dues/bills/security deposits for other contracts will not be accepted as
EMD and any tender with such stipulation shall be treated to have been received
without EMD.
2.4 Bidders registered under Micro and Small Enterprises & SC/ST bidders
participating under SUIS are exempted from payment of Earnest Money for all the
quoted tank trucks. Such bidders must have the valid certificate/letter with them
to get the benefit of exemption in respect of EMD.
2.5 No interest is payable on EMD.
2.6 EMD is liable to be forfeited, if:
a. Bidder modifies/withdraws the offer during the validity period of this tender
b. Refuses to sign the formal contract after acceptance of the bidder’s offer
c. Does not furnish the requisite Security Deposit, as mentioned hereinafter
d. Is unable to position trucks within the stipulated time after issuance of Letter of
Intent by the Corporation.
e. Fails to comply with the above condition (d) for any one or part of quoted no. of
trucks. In this case, the forfeiture of EMD amount will be as follows - EMD per
truck X no. of defaulted trucks.
f. For all other cases, complete EMD will be forfeited
2.7 EMD would be refunded as per following:
i. EMD of bidders disqualified during techno-commercial bid evaluation shall be
released immediately after technical evaluation in e-portal.
ii. EMD of bidders qualified in techno-commercial bid evaluation but unsuccessful in
price bid stage shall be released immediately on updation of financial evaluation
in e-portal.
iii. EMD of the successful bidder shall be converted to Security deposit upon award
of contract and released after submission of full security deposit as detailed
below.
iv. Bidders will have to provide Bank Details for their Banker as per the format
Annexure-XIV.
3.0 SECURITY DEPOSIT (SD):
1.1 Successful bidders will have to take Carrier’s Legal Liability Insurance Policy covering
equipment and product being transported for each truck for liability of Rs. 8.4 lakhs and
Rs. 11.7 Lakh for the Category I Trucks (upto 360 cylinder) and Category II Trucks
(504/525/560 cylinder) respectively. In addition to above, successful bidder shall also
have to submit Security Deposit as under on per contract basis:
Contractors placing only Category I Trucks (upto 360 cyl) : Rs 8.4 Lakh
Contractors placing only Category II Trucks (504/525/560) : Rs 11.7 Lakh
Contractors placing both Category I & II Trucks: Rs 11.7 Lakh
25% security Deposit shall be furnished by way of DD / Pay order on placement of LOI
in advance on which no interest is allowed. The balance 75% of SD shall have to be
 submitted in the form of irrevocable Bank Guarantee valid for entire contract period plus
six months (no interest shall be paid on security deposit amount).
1.2 The aforesaid security deposit will be adjusted against any claim of the Corporation
against the bidder. In case truck/s offered by the bidders under this Contract are
withdrawn without the prior consent of the Corporation, during the pendency of this
contract and replacement of trucks are not provided within 15 days of withdrawal /
replacement of trucks not provided against trucks completing 15 years during the
pendency of the contract, Security deposit @ Rs. 50,000/- per truck withdrawn will be
forfeited. Trucks completing 15 years (or maximum age as specified in NIT) during the
pendency of the contract will be stopped from operation and such trucks need to be
replaced within 15 days failing which Security deposit @ Rs. 50,000/- per truck
withdrawn will be forfeited. The maximum amount to be forfeited from any Contractor
shall not exceed the total security deposit furnished by the Contractor against their
contract. If prior approval from Corporation is obtained by transporter for cases such as
accident of truck, major repairs, etc. (based on documents such as FIR and Repair
certificates from authorized dealer) a maximum time of 90 days can be allowed at the
discretion of Corporation for waiver of forfeiture of SD. In case, due to unforeseen
circumstances, actual truck requirement in a plant is less than work-order placed /
inducted, transporters may be allowed to withdraw trucks without forfeiting their SD after
approval from Corporation.
1.3 As and when forfeiture of the Security Deposit in full or in parts as mentioned above
takes place for whatsoever reasons, an equal amount would be replaced by the
Transporter in order to maintain the total amount covered under Security Deposit.
1.4 No interest is payable on Security Deposit.
1.5 Any loss/damages arising out of the contract would be adjustable against the SD. Any
damages in excess of the SD will be recovered from payments due to the contract under
this contract or deposits/payments due to the same Transporter under any other contract
at any of the locations of Corporation.
1.6 Security deposit would be refunded only after six months of the satisfactory completion
of the contract and written request from the Transporter duly accompanied by original
cash receipt, if any, issued by IOC.
1.7 In the event of loss/misplacement of the cash receipt for the SD, the refund would be
made only after the Transporter furnishes an indemnity Bond in a proforma prescribed by
us on a non-judicial stamp paper of prevailing requisite value (at Transporter's cost).
1.8 Please note that SD amount is liable to be changed at the discretion of the Corporation.
4.0 The bidder has to upload the documents as per Checklist at the time of submitting
the e-tender online.
5.0 AGREEMENT & TRUCK PLACEMENT:
5.1 Successful bidders will produce trucks (Owned/Attached) which have been finalized in the
tender along with all Original Documents for verification at IOCL Bottling Plant within 15
working days of date of Letter of Intent / or at any time during the tendering process as
directed by the Corporation.
5.2 The physical verification of trucks qualified in the tender as per LOI shall be carried out
by concerned supplying location before actual induction of trucks. In addition, original
documents like Truck Registration Certificate (RC book), insurance & Certificate of fitness
 etc. shall be verified during physical verification of trucks after issuance of LOI. Work
Order shall be issued by the State offices on the basis of recommendation of location in-
charge after physical verification of trucks as per the attached truck-induction
checklist (Annexure-W6).
5.3 In case bidders fail to place trucks for physical verification after issuance of LOI, then
EMD for such trucks will be forfeited & non-reported truck/s will be blacklisted.
5.4 Following condition shall be strictly checked, while carrying out physical verification after
placement of LOI:
a) For a 342 type truck (Category-I) : RLW –ULW as per RC Book ≥ 9987 kg and for a
525 type truck ( Category –II) : RLW –ULW ≥ 15330 kg.
For other type of vehicles RLW-ULW to be checked considering the gross weight of
LPG cylinders and cylinder carrying capacity of trucks.
If the condition is not fulfilled in respect of any trucks then such trucks will be
rejected.
b) In case of any truck, if RC Book in original is not readily available with transporters
for what so ever reasons, the trucks will be summarily rejected other than the cases
in respect of trucks whose RC books are seized by Govt. authorities. In such cases
copy of complete RC book along with original of seizure document to be submitted at
the location for verification.
c) During physical verification, if any discrepancy is observed between the Registration
Certificate uploaded on the e-tendering site and that submitted physically for any
truck, then such trucks shall be rejected and EMD for the truck forfeited.
5.5 Successful bidder would be required, before undertaking the contract, to execute our
standard agreement within 15 working days from the date of offer letter failing which
EMD is liable to be forfeited and the offer shall be withdrawn. Specimen of Agreement
Form is enclosed with these tender documents. Bidders are advised to carefully scrutinize
the same before submitting their tender.
5.6 The successful bidder should submit 2 sets of the Agreement form (1 set on stamp paper
and the other on plain paper) along with the Security Deposit. Both the sets are to be
signed with the firm's seal and submitted to the Corporation along with the letter-
confirming acceptance of the offer letter. The non-stamped copy will be returned to the
successful bidder duly signed by competent authority of the Corporation.
5.7 When the person uploading the bid with his Digital Signature Certificate is not the
sole proprietor, necessary Power of Attorney (POA) authorizing the person to act
on behalf of the proprietor/firm should be uploaded & original POA to be produced
for verification as and when required/called.
5.8 Successful bidders will be required to place trucks fitted with anti-lock brake
system (ABS) as per IS 11852:2003 at their own cost. Trucks will not be
inducted / taken into service till the same is fitted with ABS.
5.9 Provision of Vehicle Tracking System (VTS) in truck is mandatory. Corporation will
organize supply & installation of Vehicle Monitoring Units (VMUs) by VMU supplier against
cost and maintenance of VTS through a service provider at the cost of Transporter and
the same will be recovered through the transportation bills of the transporters. Indicative
cost towards VTS would be approx. Rs. 190/Truck/Month (to be updated by tendering
 state). Applicable Goods and service tax on the monthly charges will also be recovered
from the transporters. In case it is established that the VMU is damaged intentionally and
the defects in VMU is not on account of any manufacturing defects then additional
recovery with necessary taxes will be made from the concerned transporter to install
new VMU.
The VTS is being installed in order to ensure safety and safe movement of the trucks, to
ensure that the trucks ply on pre-planned routes, to reduce chances of pilferage of
product, etc. Separate guidelines on VTS and penalty (along with GST), if issued during
the contract period by Corporation then same will be applicable on the successful bidders
also.
6.0 OTHER CONDITIONS :
a) In case, contract gets finalized with multiple rates, Corporation reserves its right to use the
lower finalized rate trucks in such a way to ensure minimum financial outgo to the
Corporation.
b) Trucks carrying full load LPG commercial cylinders in its last trip may be given first priority
in unloading / loading in its immediate next trip.
c) Trucks used for inter-state supplies & ex-MI supplies may be given priority in
unloading/loading of cylinders at plant.
7.0 All the terms & conditions stipulated in the Notice inviting Tender, tender document, all tender
related correspondence etc shall form part of contract.
FAILURE TO EXECUTE AGREEMENT AND/OR FURNISH REQUIRED SECURITY
DEPOSIT WITHIN 15 DAYS OF PLACEMENT OF LOI MAY RENDER THE BIDDER
LIABLE FOR FORFEITURE OF EARNEST MONEY DEPOSIT AND WITHDRAWAL OF
OFFER WITHOUT FURTHER NOTICE AND ALSO WITHOUT PREJUDICE TO THE
RIGHTS OF THE CORPORATION TO RECOVER DAMAGES UNDER LAW.
 7-SPECIAL CONDITIONS FOR VERTICAL TRANSPORTATION OF
LPG CYLINDERS BY ROAD

1.0 TRANSPORTER’S EMPLOYEES:

1.1 It will be the responsibility of the Transporter to ensure that (i) the drivers/ helpers
(crew) engaged for operating the vehicles and (ii) the transporter’s employees
engaged for such Loading/ unloading/ stacking/ de-stacking/ handling of cylinders are
trained about the safety risks and observe the prescribed safety precautions.
Specifically it will be the responsibility of the Transporter to ensure strict observance of
NO SMOKING restrictions by the transporter’s employees/ truck crew/ LCV crew at all
stages including in-transit.
1.2 It is essential that the Transporter/s get the names, photographs, address,
designations, authorized signatures and seals of their authorized representatives duly
registered in advance with the Corporation at the supply point/s. Similar details are to
be furnished for truck/ LCV crew and transporter’s employees engaged for loading/
unloading. Any change in the nominations of authorized representatives/ crew/
Transporter’s employees by the Transporter/s should be registered in advance with
the Corporation. All authorized representatives/ truck crew / LCV crew Transporter’s
employees shall be issued Identity Cards free of cost by Corporation. However, in the
event of loss/for alternative person, the identity card will be issued at the cost of Rs.
100/- for each duplicate identity card. Issue of such Identity Cards will not make the
Corporation liable for any action of such representatives/ crew/ Transporter’s
employees, nor exempt the Transporter for his/ their liabilities under the law.
1.3 It is the responsibility of the Transporter to submit the antecedents’ report of all crew/
Transporter’s employees engaged by them for the above work and same should be re-
verified periodically as directed by the Corporation.
1.4 Transporter/s shall avoid frequent changes in the crew.
1.5 The Transporters shall ensure that the vehicles are always driven by the drivers whose
driving license have been duly endorsed by the licensing authority to this effect that
he is authorized to drive vehicle carrying goods of dangerous/hazardous nature to
human life as per CMVR.
1.6 The bidder to ensure that they will not engage child labour in compliance of applicable
labour laws. The contract shall be terminated in case it is detected later that the
bidder had made a false claim.
1.7 Observance of safety instructions at LPG Plants / in-transit are of utmost importance.
Transporters shall be bound to nominate their crew for safety training at LPG Bottling
Plants/ any other locations as and when such training's are conducted and shall bear
all expenses on account of their personnel for such training. Transporter (s) will deploy
only such crew who have attended safety training course conducted by Oil Industry
and possess a certificate issued by Oil Industry.
1.8 The Transporter will have to ensure that specified INDIAN OIL LOGO, Safety
Instructions and colour Scheme etc. are painted/ pasted/ installed on the body of the
truck(s)/ LCV(s) as prescribed by the Corporation and also comply with all the
instructions as directed by the corporation from time to time, including Notices
 regarding classification of Cargo in accordance with the Central Motor Vehicle Act,
1988, and all amendment thereto.
1.9 Transporter(s) may be required to carry SPLIT-LOADS in the same market for which
no extra payment will be made to them.
1.10 Safety signs Boards as and when supplied by Corporation at Transporter(s) cost shall
have to be displayed on the outer body of the truck(s)/ LCV(s) at places advised by
the Corporation.
1.11 The transporter shall comply with all statutory provisions relating to his trade /
business / profession including his own employees or employees engaged by
transporter and Corporation shall not be responsible for his omission or commission.
Further, the transporter undertakes to abide by the provisions of Employees’ Provident
Funds and Miscellaneous Provisions Act, 1952 in as much as the “Road Motor
Transport Establishments” in the list of Non-Factory Industries to which EPF & MP Act
has been made applicable, is a clause of establishments notified at Item No. (4) of
Appendix-I of EPF & MP Act, 1952 and as such the transporter shall ensure
appropriate coverage of TT Crews under the said Act and keep the Corporation
indemnified for any non-compliance by the transporter. The transporter undertakes to
abide by the provisions of Motor Transport Workmen Act, 1961 and provisions of any
other Act/ scheme in relation to employment, Service condition, Social Security, such
as ESI Act/ Scheme, Employees Compensation Act etc for the Motor Transport
Establishment as an independent Employer.
1.12 The transporter should deploy only crew with valid certificate issued by the
corporation for transportation of LPG cylinders and also they are bound to relieve their
crew for training pertaining to safe transportation of LPG products as required by the
corporation. The transporter should note that the trucks shall be operated following
only the routes prescribed by the corporation.
2.0 OPERATION:
2.1 The Transporter/s is/are required to transport LPG cylinders in vertical position only.
Necessary fixture/s and cage for proper vertical storage of filled/empty cylinders on
the trucks/ LCV’s as stipulated by the Corporation from time to time will be provided
by the Transporter/s at his/their own cost. The Corporation reserves the right to
accept or reject the facilities provided by the Transporter/s and the Transporters will
be bound to abide by the Corporations directives for safe storage/ transportation. No
extra payment will be made to the Transporter/s for providing/modifying such
facilities. A typical storage plan is shown in the enclosed diagram. The essential
objective of safe movement of LPG cylinders is to ensure that the cylinders will remain
stable in transit and will not roll or topple over or collide with each other. Trucks
should be caged as per standard design enclosed. Cost of caging will be entirely borne
by the Transporter/s for both trucks/ LCV’s.
2.2 It is envisaged to introduce palletisation in LPG cylinders transportation in future. The
pallets will be provided by the Corporation. The Transporter/s may be required to
provide facilities on the trucks/ LCVs for loading/unloading/storage of the pallets at
his/ their cost. The Corporation, at its sole discretion, may consider suitable
compensation to the Transporter/s in this context.
2.3 Normally, all trucks/LCVs will be loaded to full capacity. A full truck/ LCV load will be
determined in each case considering actual vertical (or palletized) storage, as the case
 may be, subject to compliance of statutory requirements particularly those specified in
the Gas Cylinder Rules 1981, Motor Vehicle Rules (for the Particular States/Routes) on
restriction of axle load and/ or length and certified carrying capacity of each truck/
LCV.
2.4 Movement of filled & empty cylinders would normally take place in full truck/ LCV
loads. The applicable rates are as follows:
a. For filled cylinder movement – 60% of the finalized rates
b. For empty cylinder movement – 40% of the finalized rates.
c. In case of one way load/ authorized retention of cylinders by distributor,
transportation charges equivalent to the numbers of filled cylinders carried by the
trucks will be considered for payment for return trip.
For example:
If filled cylinders transported - 342
and empty cylinder brought were say - 200
Then transportation payment would be made at the composite rate for 342
cylinders.

2.5 The transporter’s truck carrying cylinders shall have to occasionally transport boxes of
LPG Pressure Regulators / Stationery packages as and when asked for by the
Corporation. Further, occasionally the transporter shall also be required to transport
defective PRs from the Distributor to the plant, along with the cylinder load. The
defective PRs shall be packed by the Distributor in gunny bags and shall be jointly
sealed and signed by the Distributor’s representative & Transporter’s representative
before handing over the same to the transporter. For all these activities, no extra
payment shall be made by the Corporation. However, for any short delivery of the
materials, recovery shall be made from the transporter at penal rate of the material as
declared from time to time. Loading/Unloading of material at both ends shall be
arranged by the transporter at his own cost.
2.6 The Corporation reserves the right to suspend the trucks that are suspected to be
indulging in any sort of malpractices or any other acts not conducive to the interests of
the Corporation such as misbehavior, dishonesty, disobedience, pilferage etc Such
trucks shall be suspended without giving any reasons and in all such cases, no
compensation will be paid to the transporter.
3.0 LOSS:
3.1 No allowance will be made for loss of gas from cylinders in transit.
3.2 The Transporter will collect only correctly filled and sealed cylinders with neck labels /
stickers (as the case may be) attached and deliver the same in intact conditions.
3.3 If any filled cylinder returned by distributor in same load is found to be without-seal /
seal-tampered and
a) Partially empty, the value of LPG will be debited to the transporter at the prevailing
cost of Non domestic non essential rates or rates advised from time to time for the
short quantity received and certified by LPG Plant.
 b) Partially/completely filled with any other material (other than LPG) the full value of
LPG will be debited to the transporter at the prevailing cost of Non domestic non
essential rates or rates advised from time to time for full quantity (14.2 Kg for 14.2
Kg Cyls, 19 Kg for 19 Kg Cyls etc.).
c) If any OMC cylinder is detected at LPG plant in same load and is found to be
without seal / tampered seal, the value of LPG will be debited to the transporter at
the prevailing cost of Non domestic non essential rates or rates advised from time
to time for the short quantity received and certified by LPG Plant. Additionally cost
of such cylinders will be recovered from the transporters at normal tariff rates.
d) If any spurious cylinder is detected at LPG plant in same load and is found to be
without seal / tampered seal, the value of LPG will be debited to the transporter at
the prevailing cost of Non domestic non essential rates or rates advised from time
to time for the short quantity received and certified by LPG Plant. Additionally cost
of such cylinders will be recovered from the transporters at penal rates. Further,
transporter will be required to bring back such cylinders to the supply point by
same truck / LCV and transportation charges for such cylinders will not be paid to
the transporter.
e) The Transporter will have to bear the cost for any loss of cylinders/ valves/ safety
caps or any other property of the Corporation placed in his/ their custody for
transportation, at rates prescribed by the Corporation from time to time. Such
costs will be recovered from the payments due to the Transporter and/or from the
Security Deposit/ due bills for payments.
3.4 The Corporation reserves the right to recover the costs for loss or damage to
cylinders/ accessories, at its discretion irrespective of whether the truck cages were
sealed or not.
4.0 SAFETY:
4.1 Transporter/s authorised representative/s and/ or crew are required to check each and
every cylinder at the time of loading. In case the Transporter/s bring any non-standard
cylinder to the supply point in truck/ LCV whether SEALED OR NOT, such cylinders will
be confiscated by the Corporation in the interest of Public Safety and no payment shall
be made to the Transporter/s for the transportation cost. Further recovery will be made
from the Transporter at the penal rate towards such cylinders.
Cleaner should be provided along with the driver at all times.
4.2 In case of any cylinder developing a leak while in custody of the Transporter, it should
be brought to the notice of the nearest bottling plant/ Distributor/ police station and
take necessary precaution by parking the vehicle at the safe place for further necessary
action.
4.3 The transportation of LPG cylinder/s is covered by the Gas Cylinder Rules 1981.
It will be responsibility of the Transporters to ensure that the truck/ LCV and the
operations fully conform to the above rules in all respect. Some important stipulations
of the Gas Cylinder Rules 1981 are noted below for reference and guidance.
4.3.1 Cylinder shall be so transported as not to project in the horizontal plane beyond
the sides or ends of the vehicle by which they are transported.
4.3.2 There shall be no sharp projections on the inside of the vehicle.
4.3.3 Cylinder shall be adequately secured to prevent their falling off the vehicle and
being subject to rough handling/ excessive shocks or Local stresses.
4.3.4 The LPG cylinders shall always be transported and kept in the up-right position
and shall be so placed that these cannot be knocked over.
4.3.5 During unloading, care should be taken so that no damage is caused to the
cylinder and cylinders are not thrown from the vehicle during unloading.
4.3.6 Trucks/ LCVs to be engaged for transportation of LPG cylinders should be sound
and strictly conform to regulations stipulated by the Chief Controller of
Explosives and Motor Vehicles Act, as applicable, from time to time. The truck
should be properly caged at the top. The packed truck will be boxed type with
caging arrangement. (Chassis alone shall not be considered). Directional
stacking is as given below:
Capacity No. of Cylinders along No. of Cylinders along Stack Height
the width of truck the length of truck
342 6 19 3
357 7 17 3
504 7 24 3
525 7 25 3

4.3.7 BIS approved 2 nos. of New Fire Extinguishers of 9 kg. DCP type in sound and
proper working order should be carried in the vehicle and may be kept in an
easily accessible position.
4.3.8 Exhaust of the truck/ LCV must be fitted properly with new spark arrestor of a
design approved by Chief Controller of Explosives and meeting the BIS
standards. The exhaust should be routed only on the front of the vehicle
towards driver’s side.
4.3.9 No other material/ goods except as authorized by the Corporation are to be
carried in the truck/ LCV while it is loaded with LPG cylinders.
4.3.10 Smoking is strictly prohibited in the vehicle and no fire or any source of ignition
is to be permitted on and in the vicinity of the vehicle.
4.3.11 Besides crew i.e. the driver and helper, no other person is to be allowed to
travel in the trucks/ LCVs carrying LPG cylinders.
4.3.12 Vehicles crew should be adequately trained with the operation of fire
extinguishers.
4.3.13 Stout steel guards on HSD tank should be provided to minimize damage to fuel
in the event of any accident.
4.3.14 Caps with locking arrangement should be provided on HSD to prevent spillage in
the event of topping down of the truck/ LCV.
4.3.15 Successful tender should get their drivers trained, at their cost under rule No.
MV9 from the plant/ institute recognized as training center for conducting such
training programme.
4.3.16 The transporters and truck/ LCV crew members shall comply all safety related
instructions as directed by the corporation from time to time.
 4.3.17 The truck crew would not be permitted to enter the location premises without
use of the PPE (personal protective equipment) such as safety shoes, safety
helmet and uniform as per instructions of Plant In-Charge. This will be treated
as irregularity and action for suspension of truck shall be taken as mentioned
under Clause No. 7.0 of PTDG (Packed Transport Discipline Guidelines).
4.3.18 Rubber mat of minimum 1 inch thickness should be provided on the bed of the
truck. Tyre is not acceptable in lieu of rubber mat.
4.3.19 Safety belt (retractable) for Driver & Cleaner should be provided by the
transporters & it should be as per the specification recommended by the
company
4.3.20 Unauthorized Parking of Trucks outside LPG Plant Premises :-
Parking of trucks inside / outside the LPG Bottling plant premises on the road is
treated as unauthorized as it causes hindrance to the traffic as well as
endangers the safety near / in around LPG Bottling Plant premises except the
Pay & Park facility meant for parking of trucks or free parking of trucks
wherever applicable. Trucks after loading with the cylinders from the LPG Plant
shall not stand outside the LPG Plant premises and shall directly go to the
Distributor Go-down. No Pay and Park charges shall be reimbursed by IOCL.
5.0 INSURANCE:
Transporter/s will be required to have an insurance policy (Third Party coverage) at his cost
for each vehicle from Insurance Company and keep such policy in force at all times to cover
all risks of whatever nature. The policy should have specific mention for coverage of any
damage caused by the truck/ LCV to Corporation/public property/person etc. during
pendency of the contract.
It is clearly understood that transit insurance coverage, if any, shall be the sole responsibility
and at the cost of the Transporter. The Corporation does not and will not insure the product
under transit risk or reimburse the Transporter for the same.
Public Liability Insurance will be taken by Corporation and Rs. 500 /truck/annum will be
recovered from transporters for the same.
6.0 TRANSHIPMENT:
Transporters shall not transship any LPG Cylinder/s at any point enroute. In case
transshipment is required on account of break-down of the truck/ LCV enroute, such
transshipment will be undertaken only with prior intimation and approval of the Corporation,
except where such transshipment to be undertaken immediately in the interest of safety. In
all such cases, it will be responsibility of the Transporter/s to carry out such transshipment
under intimation to and with the knowledge of the local Civil Police authorities. Copy of such
intimation will be furnished by the Transporter to the Corporation with full details and
justification immediately.
7.0 DISTRIBUTORS:
The Transporter/s will receive payment instrument/s, indents, sales tax form etc. from the
distributors against acknowledgment as and when requested to do so by the
concerned distributors, and such payment instrument/s with other attached documents shall
be deposited along with the ERV immediately when the particular truck/ LCV reports to the
supply point next for receiving fresh supplies. If the truck/ LCV breakdowns enroute to the
 Plant and there is likely to be a delay beyond 24 hrs. , the Transporter should arrange to
reach the indent to the supply point at his/their cost.
The trucks/ LCVs may also be utilised for the movement of ST/ HR/ Scrap Cylinder between
Bottling plants or repairer premises or to any location at the prevailing rates of the contract.
If the truck / LCV is utilized for movement of LPG cylinders to / from repairer premises , the
transportation rates applicable for such movements shall be 40% ( forty percent) of the
finalized rates on RTKM basis ( i.e. for each side movement 40% of the rates will apply).
DPRs and SC valves and other materials shall be transported along with the cylinders free of
cost.
8.0 RATES:
8.1 Rates are to be quoted on plus or minus percentage basis of the estimated rates of
14.2 kg cylinders provided by the Corporation. The quoted percentage is applicable
to all the categories of rates. The estimated rates provided are inclusive of all taxes
(except Goods and Service Tax & Toll Charges), loading/ unloading/ stacking/
destacking at both ends. Tenderer has to indicate the applicable GST rate, i.e. 12%
(FCM) or 5% (RCM) in Annexure -IV. Tenderer opting for 12% GST will avail the
input credit, while Tenderer opting for 5% GST will not avail any input credit.
Corporation will make the 5% payment towards GST in case of successful bidders
opting for 5% GST. Evaluation will be based on “Net Landed Cost to IOC” after
considering the Input Credit Tax available to IOCL. As on date, the net landed cost
is equal to the basic quoted price without GST.
In case of change in admissibility of Input Credit to IOCL then the finalized rate in
the tender will be negotiated to such an extent that there will be no additional
financial outgo to the Corporation without any Input Credit, i.e. Finalized rate +
applicable GST – Input Credit= Revised rate + applicable GST.
In case successful bidders not willing to carry out the work further with the revised
rate then their contract will be foreclosed and they are bound to operate for at least
six months or till finalization of new tender, whichever is earlier at the revised rate.
Toll charges will be paid extra at actuals on production of original receipt of Toll tax
paid (in case of thermal paper receipts, original receipts as well as self-attested
photocopy to be submitted). However, responsibility of informing the concerned
location in-charge in writing along with requisite Gazette of any new toll / increase
in existing toll / closing of any toll gates after closing date of tender lies on the
transporters. If the information is not furnished to concerned location in charge of
supply location in due time then reimbursement for that period will not be made by
Corporation to the transporters claiming such charges in toll.
However, recovery will be made in case closure of toll gates from the effective date
mentioned in gazette notice.
8.2 The rate finalized in the tender will be binding on the bidder for the entire
pendency of the contract. No other taxes, levies etc. will be reimbursed thereafter
during the period of the contract.
8.3 Rates for "Hill Route with load restriction" will apply only on routes where
restrictions are imposed by the Government authorities on Axle load and/or Wheel
base. Identification of hill routes shall be at the sole discretion of Corporation.
 8.4 Rates for "Hill route without load restriction" will apply only on routes where terrain
is hilly but there is no load restriction imposed by the concerned Government
authorities. Identification of such routes shall be at the sole discretion of the
Corporation.
8.5 Rates for 5 Kg cylinders shall be 0.46 times of 14.2 Kg cylinders subject to condition
that transportation charges should not exceed equivalent to full truck load of
342/525 cylinders of 14.2 Kg by adopting proper loading pattern of 14.2 Kg
cylinders and 5 Kg cylinders in a truck.
8.6 Rates for 19 Kg. cylinders shall be 1.5 times of 14.2 Kg. cylinder subject to
condition that transportation charges should not exceed equivalent to full truck load
of 342 & 525 cylinders of 14.2 Kg. by adopting proper loading pattern of 14.2 Kg.
cylinders and 19 Kg. cylinders in a truck.
8.7 Rates for 47.5 Kg. cylinders shall be 3.3 times of 14.2 Kg. cylinder subject to
condition that transportation charges should not exceed equivalent to full truck load
of 342/525 cylinders of 14.2 Kg by adopting proper loading pattern of 14.2 Kg
cylinders and 47.5 Kg. cylinders in a truck.
8.8 If the supply point/ transport planning point is shifted due to exigencies or
realignment of markets or re-organization of markets or new plant location, where
IOCL has made arrangement for cylinder filling or as required by IOCL trucks
accepted in this tender may be shifted to new location at the sole discretion of
IOCL and lowest rate, if any, prevailing at that location shall be payable. In case of
not having established rates at the new location then the original rates of earlier
location will be paid.
9.0 ESCALATION / DE-ESCALATION:
Upward/ down ward revision in transportation rates would be considered by the corporation
as per Corporation's norms from time to time in case of revision in the price of HSD. The
Retail Selling Price (RSP) of HSD at Lucknow (State Capital) will be considered for escalation/
de-escalation calculation.
Note:
(i) The retail-selling price of HSD as on the date 01/06/2020 (Date of
preparation of estimate) will be the base price. The transportation rates shall
be finalized based on this base price of HSD.
(ii) In case of commencement of new contract in between a fortnight, (the dates
1-15 and 16-31 shall be considered as first & second fortnights respectively),
the escalation & de-escalation shall be applied as per Illustrative example
given below. The initial escalation/ de-escalation while placement of the
work order shall be calculated based on the base price of HSD and the
weighted average of the RSP of HSD of the fortnight preceding the fortnight
in which work order is issued.
(iii) The escalation/ de-escalation of transportation rates will be allowed every
fortnight i.e., on 1st of every month and 16th of every month.
(iv) After placement of work order, further escalation/ de-escalation shall be
applicable as per increase/decrease in RSP (Retail Selling Price) of HSD,
which will be the weighted average of RSPs of HSD during immediate
 previous fortnight, and the transportation rates thus arrived at on the above
dates shall be applicable for a period of subsequent fortnight.
(v) Only the increase/ decrease in RSP of HSD at the State Capital cities
(Within Municipal Limits) of the supply point concerned shall be considered
and the escalation/ de-escalation factor shall apply for all the Locations
coming under the respective State. In case of any dispute, the decision of
the IOCL shall be final and binding.
Illustrative Example:
 The RSP of HSD as on date of estimate (05/05/19) is Rs. 65.00 (say)
 Estimated Variable Transportation rate is Rs. 2.00 per CYL/KM (say)
 The RSP of HSD on the date of WO (25/10/19) is Rs. 67.00 (say)
 The weighted average of RSP of HSD for the fortnight 01/10/19 to 15/10/19 is
Rs. 66.00 (say)
 As per tender condition, the weighted average of RSP of previous fortnight to
be taken. Then Variable Transportation rate for which WO will be placed =
Rs.2.00 + [(66.00 - 65.00)/(Capacity of Truck 342 or 525 x Average Kms per Ltr
for respective capacity of truck)].
 This rate shall be applicable for the period (25/10/19 to 31/10/19). From
01/11/19, the rate applicable will be based on the escalation / de-escalation
calculated considering the weighted average RSP of HSD during the period
16/10/19 to 31/10/19 and so on.
 Formula for calculation of escalation/de-escalation are given hereunder:
The escalation / de-escalation shall be calculated on the presumption that:
 Notional capacity of the truck will be 342 x 14.2 kg cylinder (for 6 wheeler) &
525 x 14.2kg cylinders (for 10 wheeler).
 Average Consumption of HSD will be 4 km / lit for 342 cylinders capacity trucks
& 3.5 km/lit for 525 cylinders capacity trucks
 Basis of calculation of escalation shall be as follows which shall be final and binding to
all. These will be applicable uniformly irrespective of make, model and loading capacity
of truck.
Sample calculation for escalation / de-escalation is given below:
 Distance 'X" KM RTD
 Standard Capacity of truck (14.2 kg. cyl.) : 342 Cylinders or 525 Cylinders
 HSD : Say Rs. "A", increase/decrease per litre,
 Escalation/De-escalation per cylinder = A/(4*342) Rs./cyl/Km for 342 Cylinder carrying
capacity trucks or A/(3.5*525) Rs./cyl/Km for 504/525 Cylinder carrying capacity trucks
as the case may be. This escalation/de-escalation will be applicable only on the
Variable Rate component (Rs./Cyl/RTKM) of the finalized transportation rate.
The decision of the Corporation on the calculations as well as implementation will be
final and binding.
 After completion of 3rd year, escalation of @4.0% for 4th Year and @4.0%
for 5th Year on the Fixed Rate component (non-fuel component) of the
finalized transportation rate shall be considered. The same will be in
addition to the escalation/de-escalation on account of change in fortnightly
average rate of HSD as compared with reference rate.
Formula for working out Escalation on the Fixed Rate component of
finalized transportation rate at the beginning of 4th and 5th Year of contract:
a) Let the Fixed Rate component (non-fuel component) of the finalized Transportation
Rate be R in Rs./cyl
b) The revised Fixed Rate component (non-fuel component) for the 4th year would be:
R + 0.04*R = 1.04*R
c) The revised Fixed Rate component (non-fuel component) for the 5th year would be:
1.04*R + 0.04*(1.04 *R) = 1.0816*R
10.0 GENERAL:
10.1 The Transporter will provide all the equipment and the manpower required for
Carrying out the work assigned to them as detailed in the description of job. The job
specifically includes Loading / Unloading and vertical stacking/ destacking of filled and
empty cylinders at the supply point/s as well as at the destination/s. If the
Transporter/s fail to carry out loading/ unloading, vertical stacking/ destacking at the
distributor's Godowns, the actual amount incurred by the distributor/s for this work as
certified by the concerned distributors/ repairer shall be debited to the Transporter.
10.2 Trucks/ LCVs provided for transportation of cylinders should preferably be registered
in the State in which the Bottling Plant is located and should preferably be covered by
NATIONAL PERMIT/ZONAL PERMIT at Transporter's cost. Transporter/s should ensure
that such permit is available with trucks/ LCVs driver at all times during operation of
trucks/ LCVs and during contract period. In case, sufficient numbers of trucks for this
specific requirement is not available, the transporter, as directed by the Corporation,
shall arrange to change the Registration numbers of trucks or replacement of trucks
and/or obtain suitable permits at their own cost within one month of such directive.
Failure to do so would be treated as breach of contract and action as per the terms
and conditions would be taken.
10.3 The Transporter will operate the said trucks/ LCVs for haulage of LPG cylinders of the
Corporation as and when required by the Corporation to various destinations as per
requirement. It is distinctly understood that the Corporation has not guaranteed any
minimum turnover, whether daily, monthly or during the contract. The Transporter will
not be entitled to demand any idling charges or minimum turn over charges or any
other loss or damage of whatsoever nature against the Corporation for non-utilization
of the said trucks/ LCVs wholly or in part.
10.4 Corporation may utilize the trucks based on manual load planning or computerized
automatic truck load planning as per requirements / to the best benefit of Corporation.
10.5 Any loss of the product/ equipment's of the Corporation's while loading/ unloading or
in transit or as is subsequently detected will be at the entire risk, cost and expenses of
the Transporters only. If through any mistake, inadvertence, lack of prudence or
foresight of the Corporation or through any mistake at locations or other
establishments, any loading of product is undertaken in the truck/ LCV without
 required documents being signed by the authorised representative of the Transporter
or in respect of any irregularity therein, the same will not absolve the Transporter/s
from liability in respect of transportation of such product and all the provision
contained in the agreement shall also apply to such product/equipment's so loaded in
such trucks/ LCVs.
10.6 That the loading of the trucks/ LCVs at the refineries/ bottling plant or any other
establishment and the unloading thereof will be the sole responsibility of the
Transporter's and this provision will not in any way affect or modify the liability of the
Transporter under any other provision thereof.
10.7 That in case the truck/ LCV is/ are rendered unserviceable for want of repairs/
servicing, the Transporters will make arrangement for effecting supplies by placing
alternate trucks/ LCVs with prior information to and approval of the Corporation. In
the event of the Transporter's failure to provide alternative trucks/ LCVs within 15
days, the Transporter/s will be liable to make good to the Corporation any extra
expenditure that may be incurred by the Corporation in making other arrangements
for affecting the supplies without prejudice to all other rights of the Corporation. Such
extra expenditure will be deducted from the pending transportation bills and/ or
security deposit of the Transporter/s.
10.8 The Transporters shall observe and implement all the laws of the land, the rules
framed there under which are beneficial to the staff employed by him/ them and that
the Corporation shall in no event, be liable or responsible for any default that will arise
out of non-observance of such laws/ rules on the part of the Transporter/s and the
Transporter/s shall indemnify and keep indemnified the Corporation against the same
and from all proceedings in respect thereof.
10.9 The transport charges payable under the contract will be based on shortest route
approved by the company on the round trip basis (called RTKM). A list of current
RTKM's applicable to storage points/ Bottling plants where trucks/ LCVs are based are
available with concerned storage point/ bottling plant. “RTDs are subject to change
from time to time and recovery /payment shall be affected on this account from date
of change of RTD at the sole discretion of the Corporation.” Reverified RTDs are to be
made effective from date of start of operating current contract or from the date of
reduction / increase whichever is later and recovery / payment to be made in event of
any downward / upward revision from such date.
10.10The Transporters shall not unilaterally induct or withdraw trucks/ LCVs as listed in the
work order. However in case of any exigency the Transporter/s will be liable to
position additional fleet over and above the commitment as per work order within 24
hours of receipt or clear written communication from the Corporation.
10.11The Security Deposit/ EMD is liable to be forfeited if the Transporter/s fail to position
the number of trucks/ LCVs agreed to in the contract.
10.12The successful bidder on whom the work order is placed may purchase their entire
requirement of HSD from IOC's consumer pump facility installed at plant/ approved
IOC Retail Outlet. The facility to recover the cost of HSD purchased for the
transportation work done for IOC' from the transportation bills may be extended by
IOC.
10.13It is mandatory for the Transporter to abide by all the Safety, Health and Environment
related norms as in force during the period of contract. In case of violation of any of
 the above norms by the Transporter, a penalty of Rs. 5000/- and applicable GST will
be imposed on per occasion basis.
10.14Similarly, in case of violation of any of above norms resulting in any physical injury, a
penalty of 0.5% of the contract value per injury in addition to Rs. 5000/- and
applicable GST as given above will be imposed.
10.15Similarly, in case of violation of any of above norms resulting in a case of fatal
accident within the Bottling Plant premises, a penalty of 1% and applicable GST of the
contract value(maximum of Rs. 10,00,000) per fatality in addition to Rs. 5000/- as
given above will be imposed. It is advised in the interest of the Transporter to take an
appropriate insurance policy that can cater to the needs of such incidents.
10.16As per the policy of the Corporation the all statutory taxes including Income Tax will
be deducted at source at the prevailing rates from time to time while making payment
of transportation bill as per Government Directives.
10.17FLEET / LOYALTY CARD : Successful bidders will be made member of IOCL ‘s Fleet
/ Loyalty card and Corporation’s internal guidelines will be followed in respect of %
age of transportation payment through Fleet / Loyalty card for upliftment of HSD from
the respective Corporation’s Retail Outlets.
11.0 ARBITRATION :
Any dispute or difference arising under or in connection with this contract shall be referred to
a Sole Arbitrator as per the provisions of the Indian Arbitration and Conciliation Act 1996 as
amended vide Arbitration & Conciliation (Amendment) Ordinance 2015 dated 23.10.2015.
The parties hereby agree that the court in city of Lucknow (respective state office HQ) alone
shall have jurisdiction to entertain any application or any award/s made by the Sole
Arbitrator or other proceedings in respect of anything arising under this Agreement
 8-Standard Taxation Condition under GST Law

Clause Description
No.
DEFINITIONS
1 Contractual period / Work Completion Period /Contractual Delivery Date / Contractual
Completion Period shall mean the Scheduled Delivery / Completion Period as mentioned
in the LOA (Letter of Acceptance) or Purchase Order or Work Order and shall also include
approved extensions, if any.
GENERAL
1 Where any portion of the GCC/any other section of tender, is repugnant to or at variance
with any provision of the Standard Taxation Condition (STC), then the provision of the
STC shall be deemed to override the provisions of the GCC and shall, to the extent of
such repugnance or variations, prevail.
2 For the purpose of this STC, the term “tax” in addition to tax imposed under CGST
(Central Tax)/SGST (State Tax)/IGST (Integrated Tax)/UTGST (Union Territory Tax)/ GST
Compensation Cess Acts, also includes any duties, cess or statutory levies levied by
central or state authorities.
3 It would be the responsibility of the contractor to get the registration with the respective
Tax authorities. Any taxes being charged by the Contractors would be claimed by issuing
proper TAX Invoice indicating details /elements of all taxes charged and necessary
requirements as prescribed under the respective tax laws and also to mention his correct
and valid registration number(s) along with IOCL’s registration number as applicable for
particular supply on all invoices raised on IOCL.

In case the contractor is opting for Composition scheme under the GST laws (i.e Section
10 of the CGST Act, 2017 and similar provisions under the respective State / UT law), the
contractor should confirm the same. Further the contractor to confirm the issuance of Bill
of Supply while submission of tender documents and no GST will be charged on IOCL.

In case the contractor is falling under Unregistered category, the contractor should
confirm the same.
4 The contractor would be liable to reimburse or make good of any loss/claim by IOCL
towards tax credit rejected /disallowed by any tax authorities due to non deposit of taxes
or non updation of the data in GSTIN network or non filling of returns or non compliance
of tax laws by the Contractor by issuance of suitable credit note to IOCL. In case,
contractor does not issues credit note to IOCL, IOCL would be constrained to recover the
amount including interest payable alongwith Statutory levy/Tax, if any, payable on such
recovery.
5 Tax element on any Debit Note / Supplementary invoice, raised by the contractor will be
reimbursed by IOCL as long as the same is within the permissible time limit as per the
respective taxation laws and also permissible under the Contract terms and conditions.
Contractors to ensure that such debit Notes are uploaded while filing the Statutory
returns as may be prescribed from time to time.
6 The contractor will be under obligation for quoting/charging correct rate of tax as
prescribed under the respective Tax Laws. Further the Contractor shall avail and pass on
benefits of all exemptions/concessions/benefits/waiver or any other benefits of similar
nature or kind available under the Tax Laws. In no case, differential Tax Claims due to
Clause Description
No.
wrong classification of goods and/or services or understanding of law or rules or
regulations or any other reasons of similar nature shall be entertained by IOCL.
7 In case, IOCL’s Input Tax Credit (ITC) is rejected on account of wrong levy of tax i.e.
payment of Integrated Tax in place of Central Tax+ State/Union Territory Tax or vice
versa, the contractor is liable to make good the loss suffered by IOCL by issuance of
suitable credit note to IOCL. In case, contractor does not issue credit note to IOCL, IOCL
would be constrained to recover the amount including interest payable alongwith
Statutory levy, if any, payable on such recovery.
8 To enable IOCL to avail ITC, the contractor/supplier shall furnish/submit any and all
certificates, documents and declarations as are required by IOCL to avail of the ITC with
respect to GST reimbursed by IOCL on materials sold to IOCL.
9 ROAD PERMIT /WAY BILL
9.1 IOCL will issue Road Permit/Way Bill, by whatever name it is called, to the Contractor
only in those cases where materials is purchased by IOCL directly and/or IOC is
statutorily required to issue the Road permit/Way Bill, by whatever name it is called.
Contractor will be under obligation for proper utilization of road permits for the specific
supply and in case of seizure of goods/vehicle, the Contractor will be wholly responsible
for release and reimburse the litigation cost to IOCL.
9.2 IOCL shall on no account be responsible for delay or hold up due to the timely non
availability of such documents as are required to be furnished by the owner to obtain the
Road Permit/Way bill, by whatever name it is called. However, IOCL shall make best
efforts to provide sufficient number of Road Permits/way bill, by whatever name it is
called. on demand to avoid any delay or Hold up.
 ANNEXURE – A

9-Details of markets, provisional RTD & Tentative monthly upliftment

TENDER No.: RCC/NR/UPSOI/LPG/PT-100/20-21: PROJECTED MAXIMUM PEAK DEMAND OF

DISTRIBUTORS IN MT / PROVISIONAL RTKM FOR TRANSPORTATION OF 5 Kg /14.2 Kg/ 19
Kg/ / 47.5 KG LPG CYLINDERS EX. IOCL , - Trisundi Bottling Plant.

Tentative
Expected
Distributor Provisional Truck
S.N. Markets ex- Trisundi BP sale in
SAP Code RTD (Km) requirement
MT
(Nos)
1 252663 URMILA INDANE GRAMIN VITRAK 183 117 1.5
2 286206 AJGARA INDANE GRAMIN VITRAK 65 61 0.5
3 287133 AKHANDNAGAR INDANE GRAMIN VITRAK 163 52 0.6
4 173032 ASC SUPPLY DEPOT ALLAHABAD 174 26 0.3
5 282409 COBRA GAS AGENCY 174 13 0.2
6 171321 CRPF ALLAHABAD INDANE GAS AGENCY 174 9 0.1
7 153766 HARISHCHAND GAS SERVICE 174 232 2.9
8 310777 ISHNA RAJ INDANE SERVICE 174 34 0.4
9 153770 KAMDHENU INDANE GAS SERVICE 174 168 2.1
10 153771 KHULDABAD GAS SERVICE 174 195 2.4
11 153773 MANJUCHANDRA GAS SERVICE 174 121 1.5
12 171323 PAC GAS SERVICE DMGJ ALLD. 174 17 0.2
13 171510 POLICE LINE GAS SEWA 174 39 0.5
14 273114 RED EAGLE INDANE GAS AGENCY 174 9 0.1
15 153785 SANGAM GAS SERVICE 174 169 2.1
16 287286 SHIVESH INDANE GAS SERVICE 174 107 1.3
17 202490 SHUBHI INDANE 174 209 2.6
18 153792 SWARAJ GAS SEWA 174 211 2.6
19 153796 VIJAI GAS SERVICE 174 274 3.4
20 264155 SIDDHI VINAYAK INDANE SERVICE 68 99 0.8
21 285250 ASPUR DEVSARA INDANE GRAMIN VI 74 66 0.5
22 294841 CHANDRA INDANE GRAMIN VITRAK 126 60 0.5
23 171733 VINDHESHWARI GAS SERVICE(IBP) 288 120 1.5
24 313719 BURHUPUR INDANE GAS AGENCY 148 18 0.1
25 305761 AYUSH INDANE GRAMIN VITRAK 60 9 0.1
26 314134 VIMALA INDANE GAS AGENCY 156 17 0.2
27 308260 MAA VINDHYAVASINI INDANE GAS AGENCY 80 52 0.4
28 275513 MALIK KRIPA INDANE GRAMIN VIT 157 34 0.4
29 202920 Dostpur Indane 129 166 1.4
30 265830 VAISHNAVI INDANE GRAMIN VITRAK 192 47 0.6
31 281117 FARIDABAD INDANE GRAMIN VITRAK 112 126 1.0
32 310402 PRATAPAVAT INDANE GAS AGENCY 52 13 0.1
33 272075 MALTI INDANE GRAMIN VITRAK 139 99 0.8
34 308665 MAISHA INDANE GAS AGENCY 129 26 0.2
35 278582 SATYARTH INDANE GRAMIN VITRAK 98 97 0.8
36 315149 RAMPATI INDANE GAS AGENCY 136 34 0.3
37 260884 HATHIGAWAN INDANE GRAMIN VITRA 158 56 0.7
38 199033 RAM LAKHAN GAS SERVICE 137 328 2.7
39 308172 UTTAM INDANE GRAMIN VITRAK 236 21 0.3
40 288023 JAFRABAD INDANE GAS SERVI 173 39 0.5
41 310359 SURYA INDANE GAS SERVICE 150 22 0.2
42 278592 JETHWARA INDANE GRAMIN VITRAK 93 104 0.9
43 323607 Biraili Indane Gas Agency 112 4 0.1
44 314015 GRAMIN INDANE GAS AGENCY 166 26 0.3
45 263097 JAI MAA AMBEY INDANE GAS SER 154 97 0.8
46 290583 KOTWA INDANE GRAMIN VITRAK 195 94 1.2
47 254755 Shivaloy Indane Gas Service 87 191 1.6
48 173033 CONS.CO-OP.SOC.LTD.Kumarganj 157 17 0.2
49 293317 RADHEY SHYAM INDANE SERVICE 157 39 0.5
50 156137 MAA ASHTBHUJI INDANE GAS SER. 153 204 1.7
51 295307 SHRI SHAMBHU INDANE SERVICE 49 56 0.5
52 310426 SHIVANSH INDANE GAS SERVICE 130 22 0.2
53 289095 MALIPUR INDANE GRAMIN VITRAK 152 30 0.3
54 253324 GURUKRIPA INDANE GRAMIN VITRAK 80 83 0.7
55 313938 MAA SATNA DEVI INDANE GAS AGENCY 188 13 0.2
56 308405 SARAL INDANE GAS AGENCY 144 30 0.3
57 285373 MUNGRA BADSHAHPUR INDANE GAS S 119 118 1.0
58 308358 SUSHMA INDANE GAS AGENCY 58 30 0.3
59 308371 MANSI INDANE GAS AGENCY 98 9 0.1
60 155501 PRAGYA INDANE SERVICE 64 208 1.7
PRATAPPUR KAMAICHA INDANE GRAMIN
61 287139 VITRAK 77 56 0.5
62 287438 AASHVI PURAB GAON INDANE GRAMIN VIT 88 39 0.3
63 269253 JEET INDANE GRAMIN VITRAK 68 78 0.6
64 156298 SHASHANK GAS SERVICE 8 243 2.0
65 313026 RADHE KRISHNA INDANE GAS AGENCY 127 47 0.4
66 323605 Kunwarpur Indane Gas Agency 196 4 0.1
67 287804 RANJEETPUR INDANE GRAMIN 192 39 0.5
68 313759 SAROJANI INDANE GAS AGENCY 170 30 0.4
69 312389 GIRJA SHANKER INDANE GAS AGENCY 115 30 0.3
70 305209 HARIOM INDANE GRAMIN VITRAK 110 45 0.4
71 308082 SHREJAL INDANE GRAMIN VITRAK 141 30 0.3
72 272899 ANNAPURNA INDANE GRAMIN VITRAK 110 56 0.5
 73 313568 ANIL PATEL INDANE GAS AGENCY 128 34 0.3
74 313206 SHUBH KAMNA INDANE GAS AGENCY 110 30 0.3
75 283577 SHARDA TILANGA INDANE GRAMIN V 238 44 0.5
76 271365 SIDDHARTH INDANE GRAMIN VITRAK 119 77 0.6
77 308425 AYUSHI INDANE GAS AGENCY 144 63 0.5
78 278571 SAI GK INDANE GRAMIN VITRAK 118 140 1.2
79 314040 VIJHVAT INDANE GAS AGENCY 92 17 0.1

mate off take shown herein above may increase / decrease and are estimates only.
above are provisional and subject to change after due verification.
d and distances are indicative only and markets can be attached or detached by the Company based on the market conditio
of Markets (Distributors/ Customers in the area) listed above can be changed without any prior notice by the Corporation at
 10- DOCUMENTS TO BE UPLOADED
(Annexure I to XV)

Annexure-I & II to be uploaded as per excel sheet

 Annexure- I

STATEMENT OF CREDENTIALS

Tenderer should fill in below mentioned details along with the Technical bid. (NON- COMPLIANCE
OF ANY DETAILS WILL MEAN INCOMPLETE TENDER). Please state "NOT APPLICABLE" in case you
have no positive answer. For example, if you are not a proprietary firm, then please state "NIL" or
“NOT APPLICABLE’ against item No. (B) 1 below instead of keeping the same blank.

S. No Particulars Vendor's response

1 Name and address of the Bidder:
2 Telephone Nos.:
3 Fax & E-Mail, if any:
4 Name of Contact Person:
5 PAN number
6 Nature of the firm ( state whether Limited Co.
Partnership, Co-operative Society or Sole Proprietor)
7 Year of Establishment
8 Registration No. Of Company or Firm
9 Sole Proprietorship?
If yes, Give name of the Proprietor

10 Partnership firm?
If yes, Give names of the Partners

11 Private or Public Limited Company?

If yes, Give list of Directors.

12 State whether the bidder is Haulage Contractor at the

supply locations covered in this tender. Choose `Yes' or
`No' from the drop down list provided.
 TENDER NO. RCC/NR/UPSOI/LPG/PT-100/20-21

PUBLIC TENDER: Transportation of Indane LPG Cylinders in vertical

position on unit rate basis Ex-Trisundi LPG Bottling Plant under UP
State Office-I. Page 58 of 119

DETAILS OF TRUCKS QUOTED

ANNEXURE-II
IOCL
Name of the Bidder :
TENDER NO.---------------------------

IN FIGURES IN WORDS
Number of registered
trucks Offered:

S. RTO Address of Engine Chassis RLW ULW Capacity in Date of Model ABS Name Relationship Owned / In case of attached ,
N. Registration Registering No. No. in KG in KG KG ( RLW- manufacturing / (Y/N) of owner with the attached whether affidavit
No. RTO ULW ) Make of truck bidder submitted

Yes No
1
2
3
4
5
6
7
….

 Trucks should be of Standardized loading Capacity of 342 empty/ filled cylinders of 14.2 Kg ( Tare weight of 14.2 Kg capacity cylinder is around 15.0 Kg to
16.9 Kg and gross weight of filled cylinders ranges from 29.2 Kg to 31.1 Kg )
 Legible Photostat copies of RC book and insurance policy to be uploaded.
 For entering the details, excel file as per Annexure-II to be updated and uploaded.
 TENDER NO. RCC/NR/UPSOI/LPG/PT-100/20-21

PUBLIC TENDER: Transportation of Indane LPG Cylinders in vertical

position on unit rate basis Ex-Trisundi LPG Bottling Plant under UP
State Office-I. Page 59 of 119

Annexure- III

UNDERTAKING –TO BE SUBMITTED ALONGWITH TECHNICAL BID

Name of Work: Transportation of Indane LPG Cylinders in vertical position on unit rate basis
Ex-Trisundi LPG Bottling Plant under UP State Office-I.

Tender No: RCC/NR/UPSOI/LPG/PT-100/20-21

We confirm that we have quoted the rates in this tender considering inter-alia the

1. Tender Documents
2. Additional Documents (if any)
3. BoQ Document (Price Bid Format)
4. Corrigendum ( if any)
5. Pre-Bid Meeting minutes (if any)

We (Name of the Tenderer )hereby certify that

we have fully read and thoroughly understood the tender requirements and accept all terms and
conditions of the tender including all corrigendum/addendum , if any and minutes of the pre bid
meeting. In event of our offer found technically acceptable and contract is awarded to us, the complete
tender document shall be considered for constitution of the Contract Agreement.

Signed for and on behalf of Tenderer(s)

Name of Tenderer(s)

DATE:
PLACE:

Seal & Signature of Tenderer

NOTE: This declaration should be signed by the Tenderers authorized representative on

COMPANY LETTERHEAD who is signing the Bid and scanned copy to be uploaded.
 ANNEXURE-IV
CATEGORY DECLARATION FOR THE BID
(To be given by bidder on Letter Head)
To:
GM/DGM,
REGIONAL CONTRACT CELL
Dear Sir,
SUB: Transportation of Indane LPG Cylinders in vertical position on unit rate basis Ex-Trisundi LPG
Bottling Plant. TENDER NUMBER: RCC/NR/UPSOI/LPG/PT-100/20-21
In response to your notice inviting tender for above, we confirm our declaration of category to be
considered for the bid submitted by us having carefully read, studied and understood various terms
and conditions /documents downloaded with the tender.
Indane Distributor Other than In case Indane
Category applying for other than Indane Distributor - SAP
own load Distributor Customer Code
MSE – WOMEN
MSE – SC
MSE – ST
MSE – GENERAL
SC – READY TRUCK
ST – READY TRUCK
SC – PROPOSED TRUCK
ST – PROPOSED TRUCK
GENERAL
CO-OPERATIVE SOCIETY
PARTNERSHIP FIRM
COMPANY
ANY OTHER – PLS SPECIFY

GST to be considered RCM FCM

We also confirm that we are not the cylinder handling / haulage contractor at Trisundi LPG Bottling Plant for
which we are quoting in this tender.
NOTE:
i. Bidders are advised to give category declaration mandatorily as given above and only one
category should be selected by giving a tick mark (√) in the relevant box. Category once chosen by
a bidder cannot be changed after bid submission.
ii. Indane Distributors applying for other than own loads will be treated at par with other bidders
of respective category.
iii. If the bidder does not give category declaration in the Annexure-IV or the bidder is not eligible for
the category declared, they shall be re-evaluated and categorized by IOCL based on the
documents submitted in the tender, which will be binding on the bidder.
iv. RCM : Reverse charge Mechanism , FCM: Forward Charge Mechanism . If no tick against GST box
, then it will be considered as RCM.

(SIGNATURE OF THE BIDDER & RUBBER STAMP)

Full Name:

Address :
 ANNEXURE-V
AFFIDAVIT FOR ATTACHED TRUCKS
(On a non judicial stamp paper of Rs. 100/- duly verified by Notary Public)

I, son / daughter / wife of Shri

aged resident of
do hereby solemnly affirm and declare as under.

1. That Shri./Smt. Proprietor / partner of

firm is my
( state relationship).

That I am the owner of the truck/ LCV No. bearing engine

No. chassis No. make and
Model .

2. That I have attached the above mentioned truck/ LCV with

M/s who is participating in the tender
floated by M/s Indian Oil Corporation Limited (Marketing Division) under operation with M/s
Indian Oil Corporation Limited (Marketing Division) till the validity of the contract awarded to
M/s .

3. I confirm that I am not the haulage contractor at the Plant where my trucks are being
attached.

4. That I have not attached the above mentioned truck/LCV with any other bidder.

5. That the subject truck/LCV is not involved in any legal litigation other than routine cases of
road accidents or any violation of Motor Vehicle Act.

6. That subject truck/LCV has not been blacklisted so far by any Oil Company.

DEPONENT

Verified that the contents of the above affidavit are true and correct to the best of my knowledge and
belief. No part of it is false and nothing has been concealed therein.

DEPONENT

Verified at on
 ANNEXURE-VI

UNDERTAKING FOR TRUCKS OFFERED

(On a non judicial stamp paper of Rs. 100/- duly verified by Notary Public)

We solemnly affirm and declare as under :

1. That the fleet offered under tender No. RCC/NR/UPSOI/LPG/PT-100/20-21 to M/s Indian Oil
Corporation Limited (Marketing Division) is not under contract/ has not been withdrawn from any
other contract with any other Oil Company or any region/ state office of M/s Indian Oil
Corporation Limited as on the expected date of start of contract under this tender mentioned in
the covering letter of this tender.
2. That the fleet offered under this tender to M/s Indian Oil Corporation Limited (Marketing
Division) has not been offered to any Oil Company for their acceptance and the said offer is still
open for acceptance at the time of submission of this tender.
3. That the Vehicles under reference are not attached with any other Transporter and have not
been withdrawn without their written prior consent.
4. That the subject Vehicles are not involved in any legal litigation other than routine cases of road
accidents or any violation of Motor Vehicles Act.
5. That we have not been black listed so far by any Oil company.
6. That at the sole discretion of the Corporation, the number/ utilization of trucks / LCVs offered/
accepted by the Corporation can be increased or decreased as per the requirement at the plant.
7. It is also confirmed that none of the Partners/Directors/Proprietor of this firm are retired as a
Director from the services of the Corporation within last two years preceding from the closing
date of the tender i.e. during to ( Closing date of tender).
8. It is also confirmed that none of the Partners /Directors / Proprietor has been convicted in
criminal cases or blacklisted or action for termination of contract / withdrawal of LOI / Work
Order have been taken for malpractices while undertaking transportation job, by any of the PSU
Oil Companies.

I/We further confirm that in case, any of the information noted above or furnished in the tender
document found to be untrue or incorrect at any stage i.e. at the time of evaluation of tender or after
finalization of contract, Corporation shall have right to reject our tender and/or terminate the contract
including termination of the contract and forfeiture of the Earnest Money/Security Deposit.

We also undertake that should there be any action against Corporation resulting in damages of
whatsoever nature to Corporation on account of award of contract in our favour on the basis of
misrepresentation, we shall keep the Corporation completely indemnified against all the losses/
damages, litigations, court actions etc.

SIGNATURE OF BIDDER WITH SEAL

 Annexure-VII
DETAILS OF RELATIONSHIP WITH IOC’S DIRECTOR ETC.

Vendor should furnish following details in the appropriate part based on their organizational structure.

Organizational Structure Part of the form applicable

Sole Trader Part-A
Partnership Part-B
Company Private/ Public Ltd. Part-C

PART-A

(APPLICABLE WHERE TENDERER IS SOLE PROPRIETOR)

1. Name of Vendor

2. Office Address Residence Address

3. State whether Vendor is related to any Yes/No*

Director/(s) of the Indian Oil Corporation
Ltd.
4. If ‘Yes’ to 3, state the name of IOC’s
Director and Vendor’s relationship with
him/her.

 Strike out whichever is not applicable.

PLACE :

DATE :
 PART-B

(APPLICABLE WHERE THE TENDERER IS A PARTNERSHIP FIRM)

1. Name of the Partnership firm responding to

the tender

2. Address

3. Name of Partners

4. State whether any of the partners is a

Director to the Indian Oil Corporation Ltd.,
Yes/No*

5. If ‘Yes’ to 4 state the name(s) of IOC’s

Directors.

6. State whether any of the partners is related

to any of the Director(s) of the Indian Oil
Corporation Ltd. Yes/No*

7. If ‘Yes’ to 6, state the name(s) of IOC’s

Director and the concerned partner’s
relationship with him/her.

 Strike out whichever is not applicable.

PLACE :

DATE :
 PART-C
( APPLICABLE WHERE THE TENDERER IS
A LIMITED / PRIVATE LTD.CO.)

1. Name of the Company responding to the tender

2. Address of :

a) Registered Office:

b) Principal Office:

3. State whether the Company is a Pvt. Ltd. Co. or

Public Ltd., Co.
4. Names of Directors of the Company

5. State whether any of the Directors of the Yes/No *

Tenderers Company is a Director of Indian Oil
Corporation Ltd.

6. If ‘Yes’ to (5) state the name(s) of IOC’s

Directors

7. State whether any of the Director of the

Tenderer Company is related to any of the
Director’s of the Indian Oil Corporation Ltd.

8. If ‘Yes’ to (7) state the name(s) of IOC’s Director

and the concerned Director’s (of the Tenderer
Co.) relationship with him/her.

 Strike out whichever is not applicable.

PLACE :

DATE :
 DECLARATION ‘D’

Tenderer is required to state whether they have employed any retired Director and above rank officer of Indian Oil
Corporation Limited in their firm. If so, details hereunder to be submitted:

1. Name of the Person :

2. Post last held in IOCL :

3. Date of retirement :

4. Date of employment in the firm :

TENDERER’S SIGNATURE & SEAL

DATE :

PLACE :

N.B.
1. A separate sheet may be attached, if the above is not sufficient.

2. Strike out whichever is not applicable. If the Tenderer employs any person subsequent to signing the
above declaration and the employee/s so appointed happens to be the near relatives of the Officer /
Director of the Corporation / Central / State Governments, the tenderer should submit another declaration
furnishing the name/s of such employee/s who is / are related to the officer/s of the Corporation / Central /
State Governments.
 ANNEXURE-VIII

SC/ST CERTIFICATE
A Bidder who claims to belong to one of the Scheduled Castes/Scheduled Tribes should submit in
support of his claim a certificate issued within one year preceding the date of tender opening for the
Packed LPG Transportation contract, in original, with a copy thereof, in the form given below, of the
District in which his parents (or surviving parents) ordinarily resides who has been designated by the
State Government concerned as competent to issue such a certificate. If both his parents are dead, the
officer signing the certificates should be of the district in which the Bidder himself ordinarily resides
otherwise than for the purpose of his own education. The following standard format is to used for the
purpose.
The Form of the certificate to be produced by Scheduled Castes/ Scheduled Tribes candidates apply
for appointment to posts under the Government of India.
1. This is to certify Shri / Shrimati / Kumari.............................................................................
son / daughter* of.................................................................................................of village/
town*..............................in District/Division*.....................................................................
of the State/Union Territory* of......................................................................belong to the
.........................Caste/Tribes and his / her religion is............................................which is
recognized as a Scheduled Castes / Scheduled Tribes under:
The Constitution (Scheduled Castes) Order, 1950*
The Constitution (Scheduled Tribes) Order, 1950*
The Constitution (Scheduled Castes) (Union Territories) Order, 1951*
The Constitution (Scheduled Tribes) (Union Territories) Order, 1951*
(As amended by the Scheduled Castes and Scheduled Tribes Lists (Modification) Order, 1956, The
Bombay Reoraganisation Act, 1960. The Punjab Re-organisation Act, 1966, The Himachal Pradesh
Act.1970, The North Eastern Area (Reorganisation) Act, 1971 and Scheduled Tribes Orders
(Amendments) Acts, 1976.)
the Constitution (Jammu & Kashmir) Scheduled Castes Order, 1956*
the Constitution (Andaman & Nicobar Islands) Scheduled Tribes Order, 1956*
the Constitution (Dadar and Nagar Haveli) Scheduled Castes Order, 1962*
the Constitution (Pondicherry) Scheduled Castes Order, 1964*
the Constitution (Scheduled Tribes) (Uttar Pradesh) Order, 1967*
the Constitution (Nagaland) Scheduled Tribes Order, 1970*
The Constitution (Sikkim) Scheduled Castes Order, 1978*
The Constitution (Sikkim) Scheduled Tribes Order, 1978*
2. Application in case of Scheduled Castes / Scheduled Tribes persons who have migrated from
one State / U.T.:
The certificate is issued on the basis of the Scheduled Castes / Scheduled Tribes. Certificate
issued to Shri / Smt*…………………………………….father / mother of Shri / Smt
/Kumari*………………..in the District / Division………………………………….of the State / Union
Territory* ………………………………..who belongs to the ……………………………….Caste /
 Tribe* in the State / Union Teriitory*………………………………Issued by
the………………………..(Name of prescribed authority) vide their No…………………Dated………
3. Shri / Smt / Kumari*…...........................................and / or his / her* family ordinarily reside(s) in
village / town……………………of.............................District / Division of the State / Union territory
of ………………………………………

Place: ......................State / Union Territory. Signature :.....................................

Date :........................... Designation:..................................

(with seal of office)

State/Union Territory*

*Please delete the words which are not applicable.

2 / 3 Delete the paragraph, which is not applicable.

Note: The term “Ordinarily reside(s)’ used here will have the same meaning as in Section 20 of
the Representation of Peoples Act, 1950.

List of authorities empowered to issue Scheduled Caste / Scheduled Tribes Certificates:

1. District Magistrate / Additional District Magistrate / Collector / Deputy

Commissioner Deputy Collector / Ist Class Stipendary Magistrate / City Magistrate /
Sub - Divisional Magistrate / Taluka Magistrate / Executive Magistrate / Extra
Assistance Commissioner (Not below the rank of ist Class Stipendary Magistrate).

2. Chief Presidency Magistrate / Additional Chief Presidency Magistrate /

Presidency Magistrate.

3. Revenue Officer not below the rank of Tehsildar.

4. Sub – Divisional officer of the area where the candidate and / or his family
ordinarily resides.

5. Administrator / Secretary to the Administrator / Development Officer (Lakshadweep

Islands).
 ANNEXURE-IX
(ON A STAMP PAPER OF Rs. 100 & DULY NOTARISED)
GENERAL POWER OF ATTORNEY
We, the undersigned 1. Sh ....................................................... 2 Sh. ...................................................
3. Sh............................................ all residing at................................................................................the
proprietor /partners/ Directors of M/s.........................................................................................having
its registered office at..................................................................................... do hereby nominate,
authorise and appoint Shri........................................................... s/o ….................................................
r/o...................................................................... who is to act as attorney of our firm
M/s.................................................... with full power and authority to exercise the following powers or
any of them on our behalf and on behalf of our firm.
1. To sign, seal, execute, perfect and/or complete the tender document of transportation of
petroleum products and also other relevant documents required by M/s Indian Oil Corporation
Limited (hereinafter called the Company) in respect thereof.
2. To negotiate, enter into correspondence with the Company and do all and everything necessary
suitable or proper with regard to the said tender for transportation of petroleum products.
3. To sign, seal, execute, perfect and/or complete Transport Contract Agreement and all and/or any
other document, Indemnity Bond etc. required by the Company in connection with the said
Transport Contract Agreement arising out of the said tender.
4. To do all acts, deeds, as may be necessary for and incidental to the execution of proper
performance of the said Transport Contract Agreement with the IOC.
I/We the said Proprietor/ Director / Partner do hereby agree to allow, verify and confirm all and
whatsoever the said Shri.......................................................shall or may do or cause to be done in or
about the said tender and the Transport Contract Agreement, the execution and proper performance
thereof by virtue of these presents.

This power of Attorney shall remain irrevocable till the validity period of our quotation, Transport
Contract Agreement/or refund of our Security Deposit whichever is later.
In witness whereof, we have hereunto set and subscribed our hands at
…...............this...............day..............of.................two thousand......................

Signed, sealed & delivered by the within named Signatures

1.
Shri...................................................
Proprietor / Director / Partner
2.
Shri...................................................
Proprietor / Director / Partner
3.
Shri...................................................
Proprietor / Director / Partner

Signature of the Tenderer with seal WITNESSES

Accepted by NAME SIGNATURE
(Signature of GPA Holder) 1.
Before me 2.
Notary’s Stamp
Duly Notarized
 ANNEXURE-X
PROFORMA’ FOR CONFIRMATION ON APPLICABILITY OF “MICRO, SMALL AND MEDIUM
ENTERPRISES DEVELOPMENT ACT, 2006 (MSMED ACT 2006)”
1. We confirm that provisions of “Micro, Small and Medium Enterprises Development Act
2006 (‘MSMED’) are applicable to us and our organization falls under the definition of :

a. Micro Enterprise - ( )

b. Small Enterprise - ( )

(Please put a tick in the appropriate box)

2. Copy of proof of valid document / certificate (indicating registration no.) of being a Micro / Small
Enterprises are enclosed.

Place : Signature of Authorized Signatory

Date : Name :

Designation :

Seal :

Note : In case above Format along with proof of valid document / certificate (indicating
registration no.) is not submitted in offer, it will be presumed that your organization is not a micro
OR small enterprises as per the provisions of MSMED Act 2006 and consequently you will not be
eligible to the benefits admissible under the MSMED Act 2006.
 ANNEXURE-XI

Confirmation letters from Scheduled Commercial Banks for extending loan under Govt. of
India’s Stand Up India Scheme.
 ANNEXURE – XII
PROFORMA OF DECLARATION OF BLACK LISTING/HOLIDAY LISTING
In the case of a Proprietary Concern:
I hereby declare that neither I in my personal name or in the name of my Proprietary concern M/s
which is submitting the accompanying Bid/Tender nor any other concern in which I am
proprietor nor any partnership firm in which I am involved as a Partner, are presently or have during the past
three years, been placed on any black list or holiday list declared by Indian Oil Corporation Ltd. Or by any
department of any Government (State, Provincial, Federal or Central) or by any Public Sector Organization in
India or in any other country nor is there pending any inquiry by Indian Oil Corporation Ltd. Or any Department
of the Government or by any Public Sector Organization in Indian or in any other country in respect of any
corrupt or fraudulent practice(s) against me or any other or my proprietorship concern(s) or against any
partnership firm(s) in which I am or was at the relevant time involved as a partner, except as indicated below:
(Here give particulars of blacklisting or holiday listing, an/or inequiry and in absence thereof of state “NIL”)
In the case of a Partnership Firm:
We hereby declare that neither we, M/s , submitting the accompanying Bid/Tender
nor any partner involved in the said firm either in his individual capacity or as proprietor or partner of any other
firm or concern presently are or within the past three years have been or has been placed on any blacklist or
holiday list declared by Indian Oil Corporation Ltd. Or by any department of Government (State, Provincial,
Federal or Central) or by any Public Sector Organization in India or in any other country nor there is any pending
inquiry by Indian Oil Corporation Ltd. Or by any Department of any Government (State, Provincial, Federal or
Central) or by any Public Sector Organization in India or in any other country, in respect of corrupt or
fraudulence practice(s) against us or any partner or any partner or any other concern or firm of which he is
proprietor or partner, except as indicated below:
(Here give particulars of blacklisting or holiday listing and/or inquiry and in the absence thereof state “NIL”).
In the case of Company:
We hereby declare that neither we or a parent, subsidiary or other company under direct or indirect common
parent(associate company) are presently nor have within the past three years been placed on any holiday list or
black list declared by Indian Oil Corporation Ltd. Or by any Department of any Government (State, Provincial,
Federal or Central)or by any Public Sector Organization in India or in any other Country: and that there is no
pending inquiry by Indian Oil Corporation Ltd. Or by any Department of any Government(State, Provincial,
Federal or Central) or any Public Sector Organization in any country against us or a parent or subsidiary or
associate company as aforesaid in India or in any other country, in respect of corrupt or fraudulent
practice(s),except as indicated below:
(Here give particulars of black listing or holiday listing and/or inquiry and in the absence thereof state “NIL”)
It is understood that if this declaration is found to be false in any particular, Indian Oil Corporation Ltd. Shall
have the right to reject my/our bid, and if the bid has resulted in a contract, the contract is liable to be
terminated without prejudice to any other right or remedy (including black listing or holiday listing) available to
Indian Oil Corporation Ltd.

Place Signature of Bidder with Seal

Date Name of Signatory
 ANNEXURE-XIII
Covering Letter required to be signed and submitted by the bidder
(For tenders having estimated value more than Rs. 10 Crore)
Ref :
Dated:
To,
IndianOil Corporation Limited

Sub: Submission of Offer for Tender no. RCC/NR/UPSOI/LPG/PT-100/20-21 for

Transportation of Indane LPG Cylinders in vertical position on unit rate basis Ex-Trisundi
LPG Bottling Plant under UP State Office-I.
The Bidder acknowledges that Indian Oil Corporation Limited (IOCL) has signed the MOU with
Transparency International India for the adoption of the Integrity Pact Program and stands committed
to following the principles thereof as enumerated in the Integrity Agreement enclosed with the tender
document.
The Bidder agrees that the Notice Inviting Tender (NIT) is an invitation to offer made on the condition
that the Bidder will sign the enclosed Integrity Agreement, which is an integral part of tender
documents, failing which the bidder will stand disqualified from the tendering process.
The Bidder acknowledges that the Bid would be kept open in its original form without variation or
modification for a period of days (state the number of days from the last date for the receipt of
tenders stated in the NIT) AND THE MAKING OF THE BID SHALL BE REGARDED AS AN
UNCONDITIONAL AND ABSOLUTE ACCEPTANCE of this condition of the NIT.
Bidder confirms acceptance and compliance with the Integrity Agreement in letter and spirit and
further agrees that execution of the said Integrity Agreement shall be separate and distinct from the
main contract, which will come into existence when bid is finally accepted by IOCL. The Bidder
acknowledges and accepts the duration of the Integrity Agreement, which shall be in line with Article 8
of the enclosed Integrity Agreement.
Bidder acknowledges that in the event of Bidder‟s failure to sign and accept the Integrity Agreement,
while submitting the Bid, IOCL shall have unqualified, absolute and unfettered right to disqualify the
bidder and reject the Bid in accordance with the terms and conditions of the tender.

Yours faithfully

(Duly authorized Signatory of the Bidder)

(Note - One copy of this letter along with the Integrity Agreement duly signed must be returned
alongwith offer).
 INTEGRITY AGREEMENT
(For contracts above Rs. 10 Crores)

To be executed on plain paper and submitted along with Technical Bid/Tender documents
for tenders having a value of 10 crores or more. To be signed by the bidder and same
signatory competent/authorized to sign the relevant contract on behalf of IOCL.

(Marketing Division)
Tender no. : RCC/NR/UPSOI/LPG/PT-100/20-21

INTEGRITY AGREEMENT
This Integrity Agreement is made at on this
day of
BETWEEN
Indian Oil Corporation Limited, a company duly incorporated and validly existing under the provisions
of Companies Act, 1956 and having its registered office at Indian Oil Bhavan, 9, Ali Yavar Jung Marg,
Bandra (East), Mumbai 400051 (hereinafter referred as the ‘Principal/Owner’, which expression shall
unless repugnant to the meaning or context hereof include its successors and permitted assigns)
And
……………. (Name and address of the Individual/firm/Company/consortium members through _
(mention details of duly authorized signatory) hereinafter referred to as the “Bidder/Contractor” and
which expression shall unless repugnant to the meaning or context hereof include its successors and
permitted assigns.
Preamble
WHEREAS the Principal/Owner has floated a tender (Tender No. : ) (hereinafter referred to as
“Tender”) and intends to award, under laid down organizational procedures, contract/s purchase
order/work order for...............(Name of contract/order) or items covered under the tender hereinafter
referred to as the “Contract”.
AND WHEREAS the Principal/Owner values full compliance with all relevant laws of the land, rules,
regulations, economic use of resources and of fairness/transparency in its relation with its Bidder(s)
and Contractor(s).
AND WHEREAS, in order to achieve these goals, the Principal/Owner has appointed Independent
External Monitors (IEM), to monitor the Tender process and the execution of the Contract for
compliance with the principles as laid down in this Agreement.
AND WHEREAS to meet the purpose aforesaid both the parties have agreed to enter into this Integrity
Agreement (hereinafter referred to as “Integrity Pact” or “Pact”), the terms and conditions of which
shall also be read as integral part and parcel of the Tender documents and Contract between the
parties.
NOW, THEREFORE, in consideration of mutual covenants contained in this Pact, the parties hereby
agree as follows and this Pact witnesseth as under:
Article 1: Commitment of the Principal/Owner
1) The Principal/Owner commits itself to take all measures necessary to prevent corruption and to
observe the following principles:
 a) No employee of the Principal/ Owner, personally or through any of his/her family members,
will, in connection with the Tender, or the execution of the Contract, demand, take a promise
for or accept, for self or third person, any material or immaterial benefit which the person is
not legally entitled to.
b) The Principal/Owner will, during the Tender process, treat all Bidder(s) with equity and
reason. The Principal/Owner will, in particular, before and during the Tender process, provide
to all Bidder(s) the same information and will not provide to any Bidder(s) confidential I
additional information through which the Bidder(s) could obtain an advantage in relation to
the Tender process or the Contract execution.
c) The Principal/Owner shall endeavor to exclude from the Tender process any person, whose
conduct in the past has been of biased nature.
2) If the Principal/Owner obtains information on the conduct of any of its employees which is a
criminal offence under the Indian Penal Code (IPC) /Prevention of Corruption Act, 1988 (PC Act)
or is in violation of the principles herein mentioned or if there be a substantive suspicion in this
regard, the Principal/Owner will inform the Chief Vigilance Officer and in addition can also initiate
disciplinary actions as per its internal laid down policies and procedures.
Article 2-Commitments of the Bidder(s)/Contractor(s)
1) The Bidder(s)/Contractor(s) commits himself to take all measures necessary to prevent
corruption. He commits himself to observe the following principles during his participation in the
Tender process and during the Contract execution:
a) The Bidder(s)/Contractor(s) will not, directly or through any other person or firm, offer,
promise or give to any of the Principal/Owner’s employees involved in the Tender process or
execution of the Contract or to any third person any material or other benefit which he/she is
not legally entitled to, in order to obtain in exchange any advantage of any kind whatsoever
during the Tender process or during the execution of the Contract.
b) The Bidder(s)/Contractor(s) will not enter with other Bidder(s) into any undisclosed
agreement or understanding, whether formal or informal. This applies in particular to prices,
specifications, certifications, subsidiary contracts, submission or non-submission of bids or
any other actions to restrict competitiveness or to cartelize in the bidding process.
c) The Bidder(s)/Contractor(s) will not commit any offence under the relevant IPC/PC Act.
Further the Bidder(s)/Contractor(s) will not use improperly, (for the purpose of competition
or personal gain), or pass on to others, any information or document provided by the
Principal/Owner as part of the business relationship, regarding plans, technical proposals and
business details, including information contained or transmitted electronically.
d) The Bidder(S)/Contractor(s) of foreign origin shall disclose the names and addresses of
agents/representatives in India, if any. Similarly Bidder(S)/Contractor(s) of Indian Nationality
shall disclose names and addresses of foreign agents/representatives, if any. Either the
Indian agent on behalf of the foreign principal or the foreign principal directly could bid in a
tender but not both. Further, in cases where an agent participates in a tender on behalf of
one manufacturer, he would not be allowed to quote on behalf of another manufacturer
along with the first manufacturer in a subsequent/ parallel tender for the same item. Copy of
CVC guidelines dated 21/4/2004 is referred.
e) The Bidder(s)/Contractor(s) will, when presenting his bid, disclose (with each tender as per
proforma enclosed) any and all payments he has made, is committed to or intends to make
to agents, brokers or any other intermediaries in connection with the award of the Contract.
2) The Bidder(s)/Contractor(s) will not instigate third persons to commit offences outlined above or
be an accessory to such offences.
Article 3. Disqualification from Tender Process and exclusion from future contracts
1. If the Bidder(s)/Contractor(s), either before award or during execution of Contract has
committed a transgression through a violation of Article 2 above or in any other form, such as to
put his reliability or credibility in question, the Principal/Owner is entitled to disqualify the
Bidder(s)/Contractor(s) from the Tender process or terminate the Contract, if already executed
or exclude the Bidder/ Contractor from future contract award processes. The imposition and
duration of the exclusion will be determined by the severity of transgression and determined by
the Principal/Owner. Such exclusion may be for a period of 1 year to 3 years as per the
procedure prescribed in the guidelines for holiday listing of the Principal/Owner.
2. The Bidder/ Contractor accepts and undertakes to respect and uphold the Principal/Owner’s
absolute right to resort to and impose such exclusion.
3. Apart from the above, the Principal/Owner may take action for banning of business
dealings/holiday listing of the Bidder/Contractor as deemed fit by the Principal/Owner.
Article 4-Consequences of Breach
Without prejudice to any rights that may be available to the Principal/Owner under law or the Contract
or its established policies and laid down procedures, the Principal/Owner shall have the following rights
in case of breach of this Integrity Pact by the Bidder(/Contractor(s):
1) Forfeiture of EMD/Security Deposit: If the Principal/Owner has disqualified the Bidder(s)
from the Tender process prior to the award of the Contract or terminated the Contract or has
accrued the right to terminate the Contract according to Article 3, the Principal/Owner apart from
exercising any legal rights that may have accrued to the Principal/Owner, may in its considered
opinion forfeit the Earnest Money Deposit/ Bid-Security amount of the Bidder/Contractor.
2) Criminal Liability: If the Principal/Owner obtains knowledge of conduct of a Bidder or
Contractor, or of an employee or a representative or an associate of a Bidder or Contractor which
constitutes corruption within the meaning of PC Act, or if the Principal/Owner has substantive
suspicion in this regard, the Principal/Owner will inform the same to the Chief Vigilance Officer.
Article 5- Previous Transgression
1) The Bidder declares that no previous transgressions occurred in the last 3 years with any other
Company in any country confirming to the anti-corruption approach or with any other Public
Sector Enterprise in India that could justify his exclusion from the Tender process.
2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the Tender
process or action can be taken for banning of business dealings/ holiday listing of the Bidder/
Contractor as deemed fit by the Principal/ Owner.
3) If the Bidder/Contractor can prove that he has resorted \recouped the damage caused by him
and has installed a suitable corruption prevention system, the Principal/Owner may, at its own
discretion as per laid down organizational procedures, revoke the exclusion prematurely.
Article 6- Equal Treatment of all Bidders/Contractors/Subcontractors
1) The Bidder(s)/Contractor(s) undertake(s) to demand from all subcontractors a commitment in
conformity with this Integrity Pact. The Bidder/Contractor shall be responsible for any violation(s)
of the principles laid down in this agreement/Pact by any of its Sub-contractors,/ sub-vendors.
2) The Principal/Owner will enter into Pacts on identical terms as this one with all Bidders and
Contractors.
3) The Principal/Owner will disqualify Bidders, who do not submit, the duly signed Pact between the
Principal/Owner and the bidder, along with the Tender or violate its provisions at any stage of
the Tender process, from the Tender process.
Article 7-Independent External Monitor (IEM)
1) The Principal/Owner has appointed competent and credible Independent External Monitor(s)
(IEM) for this Pact. The task of the Monitor is to review independently and objectively, whether
and to what extent the parties comply with the obligations under this Pact.
2) The IEM is not subject to instructions by the representatives of the parties and performs his
functions neutrally and independently. He reports to the Chairman, Indian Oil Corporation
Limited.
3) The Bidder(s)/Contractor(s) accepts that the IEM has the right to access, without restriction, to
all Project documentation of the Principal/Owner including that provided by the Contractor. The
Contractor will also grant the IEM, upon his request and demonstration of a valid interest,
unrestricted and unconditional access to his or any of his Sub-Contractor’s project
documentation. . The IEM is under contractual obligation to treat the information and documents
of the Bidder(s)/Contractor(s)/Subcontractor(s) with confidentiality.
4) In case of tenders having estimated value of Rs 150 Crores or more, the Principal/Owner will
provide to the IEM sufficient information about all the meetings among the parties related to the
Project and shall keep the IEM apprised of all the developments in the Tender Process.
5) As soon as the IEM notices, or believes to notice, a violation of this Pact, he will so inform the
Management of the Principal/Owner and request the Management to discontinue or take
corrective action, or to take other relevant action. The IEM can in this regard submit non-binding
recommendations. Beyond this, the IEM has no right to demand from the parties that they act in
a specific manner, refrain from action or tolerate action.
6) The IEM will submit a written report to the Chairman, Indian Oil Corporation Limited within 6 to
8 weeks from the date of reference or intimation to him by the Principal/Owner and, should the
occasion arise, submit proposals for correcting problematic situations.
7) If the IEM has reported to the Chairman, Indian Oil Corporation Limited a substantiated suspicion
of an offence under the relevant IPC/PC Act, and the Chairman, IOCL has not, within reasonable
time taken visible action to proceed against such offence or reported it to the Chief Vigilance
Officer, the IEM may also transmit the information directly to he Central Vigilance Commissioner.
8) The word “IEM” would include both singular and plural.
Article 8- Duration of the Pact
This Pact begins when both the parties have legally signed it. It expires for the Contractor/Vendor 12
months after the completion of work under the Contract or till the continuation of defect liability
period, whichever is more and for all other Bidders, till the Contract has been awarded. If any claim is
made/lodged during the time, the same shall be binding and continue to be valid despite the lapse of
this Pact as specified above, unless it is discharged/determined by the Chairman, IOCL.
Article 9-Other Provisions
1) This Pact is subject to Indian law, place of performance and jurisdiction is the Head Office/Head
quarters of the Division of the Principal/Owner, who has floated the Tender.
2) Changes and supplements need to be made in writing. Side agreements have not been made.
3) If the Contractor is a partnership or a consortium, this Pact must be signed by all the partners
and consortium members. In case of a Company, the Pact must be signed by a representative
duly authorized by board resolution.
4) Should one or several provisions of this Pact turn out to be invalid, the remainder of this Pact
remains valid. In this case, the parties will strive to come to an agreement to their original
intentions.
5) Any dispute or difference arising between the parties with regard to the terms of this
Agreement/Pact, any action taken by the Owner/Principal in accordance with this Agreement/
Pact or interpretation thereof shall not be subject to arbitration.
Article 10- LEGAL AND PRIOR RIGHTS
All rights and remedies of the parties hereto shall be in addition to all the other legal rights and
remedies belonging to such parties under the Contract and/or law and the same shall be deemed to be
cumulative and not alternative to such legal rights and remedies aforesaid. For the sake of brevity,
both the Parties agree that this Pact will have precedence over the Tender/Contract documents with
regard any of the provisions covered under this Pact.

IN WITNESS WHEREOF the parties have signed and executed this Pact at the place and date first
above mentioned in the presence of following witnesses:

(For and on behalf of Principal/Owner)

(For and on behalf of Bidder/Contractor)

WITNESSES:
1. (signature, name and address)

2. (signature, name and address)

Note: In case of Purchase Orders wherein formal agreements are not signed references to witnesses
may be deleted from the last part of the Agreement.
 Annexure-XIV

LIST OF TRUCKS TO BE SUBMITTED BY MSE REGISTERED

PARTIES ON LETTER-HEAD
Sl. No. Truck Registration No. Amount of investment (in Date of Investment
Lakhs) (Purchase value)
1
2
3
…
….

Place:
Date:

Signature
Name of Person signing
Tenderer's Name and address with seal
 ANNEXURE – XV
Affidavit for truck registered in the name of member of the Co-operative Society /
Director of Company
(On a non judicial stamp paper of Rs. 100/- duly verified by Notary Public)

I, son / daughter / wife of Shri

aged resident of
do hereby solemnly affirm and declare as under.

1. That I am the member of Co-operative Society / Director of Company

, having its registered office at
.

That I am the owner of the truck/ LCV No. bearing engine No. chassis No. make and Model .

2.
ck/ LCV with Co-operative Society / Company
M/s Indian Oil Corporation Limited (Marketing Division) under operation with M/s Indian Oil Corporation Limited (Marketing

3. I confirm that I am not the haulage contractor at the Plant where my trucks are being
attached.

4. That I have not attached the above mentioned truck/LCV with any other bidder.

5. That the subject truck/LCV is not involved in any legal litigation other than routine cases of
road accidents or any violation of Motor Vehicle Act.

6. That subject truck/LCV has not been blacklisted so far by any Oil Company.

DEPONENT

Verified that the contents of the above affidavit are true and correct to the best of my knowledge and
belief. No part of it is false and nothing has been concealed therein.
DEPONENT

Verified at on
 ANNEXURE – XVI
Format for giving consent & Bank Details.
(Details to be provided on Vendors Letter Head after placement of LOA)
Date:
M/s. Indian Oil Corporation Limited,
(Address of State Office)
Dear Sir,
We hereby agree to accept the payments of all our bills through NEFT/ RTGS / Internet. The desired
bank details are given below:

1. Beneficiary Name

2. PAN No.

3. Vendor Code / Employee PF No

4. Name of Bank (to which payment is to be sent)

5. Branch Name

6. Address of the Branch

7. STD Code & Telephone no of the branch

8. Branch Code
9 digit code of the bank & branch as appearing on the MICR Cheque.
(Please ensure that the MICR Code should not start with ZERO)
9.
Copy of a cancelled cheque must be enclosed)

10. Bank account number (as appearing on the cheque book)

11. Account type (SB/CA/CC)

12. Branch IFSC Code

13. E-mail address of the vendor

14. Mobile Number of the Bidder

Please attach a blank cancelled cheque or photocopy of a cheque issued by your bank relating to your
above account for verifying the accuracy of the account.

I hereby declare that the particulars given above are correct & complete.

Signature and seal of Bidder

Annexure-XVII
PROFORMA FOR DECLARATION ON NCLT / NCLAT / DRT / DRAT / COURT RECEIVERSHIP
/ LIQUIDATION

(TO BE SUBMITTED ON LETTER HEAD OF BIDDER DULY SIGNED)

Note: Copy to be uploaded along with tender and original to be submitted during documents
verification.

Tender No: due on .

Bidder Name:

I / We hereby declare that I / We / M/s

(Name of Bidder), declare that:

 I/We am/are not undergoing insolvency resolution process or liquidation or bankruptcy proceeding
as on date.

OR

 I/We am/are undergoing insolvency resolution process or liquidation or bankruptcy proceeding as

on date as per details mentioned below. (Attached details with technical bid).

Note: - Strike out which is not applicable.

It is understood that if this declaration is found to be false, Indian Oil Corporation Ltd. shall have the
right to reject my/our bid, and forfeit the EMD. If the bid has resulted in a contract, the contract will
be liable for termination without prejuidice to any other right or remedy (including black listing or
holiday listing) available to Indian Oil Corporation Ltd.

Signature of Bidder

Name of Signatory

Seal

Place:

Annexure – XVIII
 (On Non-Judicial Stamp Paper of Rs. 100/- )

AFFIDAVIT ON NO MULTIPLE BIDDING

Subject: Tender No: due on .

I/We (Name of Tenderer), hereby declare that:

I/We have not submitted multiple bids. i.e., more than 1 bid either individually or in any combination of person
(individual capacity, proprietor, affiliates, partnership, association of persons, Company).

I/We am aware that, in case found that such multiple bids are submitted, all such bids are liable for rejection.

Tenderer's Signature & Seal

Date:

Place :

Witness
1. Name & Address

2. Name & Address

INDIAN OIL CORPORATION LIMITED

 (Marketing Division)

11- LPG CYLINDER ROAD TRANSPORT CONTRACT AGREEMENT

TENDER NO. RCC/NR/UPSOI/LPG/PT-100/20-21
(On a non judicial stamp paper of Rs. 100/- duly notarized by Notary Public)

Memorandum of Agreement made...........................day of two Thousand and.....................between

INDIAN OIL CORPORATION LIMITED a company registered under the Indian Companies Act, 1956
and having its registered office at G-9, Ali Yavar Jung Marg, Bandra (East), Mumbai - 400 051,
hereinafter called "the Corporation" (which expression shall unless excluded by or repugnant to the
context mean and include its successors and assigns) of the ONE PART and
** , son/daughter/wife of residing at carrying on business as Sole
Proprietor under the name and style of and having its office at
hereinafter referred to as "THE TRANSPORTER" (which expression shall unless excluded by or
repugnant to the context mean and include his/her heirs, executors and administrators)
OR
** , son/daughter/wife of residing at ; ,
son/daughter/wife of residing at and son/daughter/wife of
residing at carrying on business in co-partnership under the name and style of
and having its office at hereinafter referred to as "THE TRANSPORTER"
(which expression shall unless excluded by or repugnant to the context mean and include the present
members of the said firm or any other member or members of the said firm inducted with the consent
of the company and the legal heirs, executors, administrators of any deceased partner and)
OR
** Limited, a company or co-operative society incorporated under the
applicable laws of India and having its registered office at hereinafter referred to as "THE
TRANSPORTER" (which expression shall unless excluded by or repugnant to the context mean and
include its successors)
(** Strike out whichever is not applicable)
of the OTHER PART.
Whereas the Transporter is desirous of operating Trucks / LCVs for effecting delivery of
petroleum products (LPG Cylinders) of the Corporation and whereas the Corporation has agreed
to appoint the Transporter/s as Transporter/s upon the terms and conditions hereinafter
recorded. Now this agreement witnessed and it is hereby agreed by and between the parties
hereto as follows:
Definitions:
In this agreement the following expression shall have the meaning assigned to them:
i) ‘LPG” shall mean Liquefied Petroleum Gas conforming to IS: 4576
ii) Truck means truck conforming to design and fitting and caging as specified by the Corporation
iii) “CCE”, “CCOE” means the Chief Controller of Explosives, Government of India.
iv) ‘IOC”, “IOCL”, ‘Corporation” means in the appropriate context Indian Oil Corporation Limited, a
Company registered under Indian Companies Act, 1956 and having its registered office at
Indian Oil Bhavan, G-9, Ali Yavar Jung Marg, Bandra (E), Mumbai 400051 and it includes its
successors and assigns.
 A. Operations:
1. That the Transporter as Owner and Operator of ……Nos …….Capacity of Trucks and Nos
…………Capacity Trucks (Diesel driven) shall provide same by .................(Date) and will
maintain the same in good working condition / order for the period of the contract. The
Transporter shall not undertake any change in respect thereof throughout the contract period
without obtaining the prior written consent of the Corporation. Trucks/ LCVs offered should be in
excellent running condition and should have fitness certificate from RTO valid during the contract
period.
2. The Transporter/s shall get the said trucks/ LCVs to conform to design and fitting and caging as
specified by the Corporation.
3. The Transporter will provide all the equipment and adequate manpower required for
carrying out the work assigned to them as detailed in the agreement. The job specifically includes
loading, unloading and vertical stacking / destacking of filled and empty cylinders at the
destination/s including Distributor's Godown, Cylinder Manufacturers and Repairers etc.
4. If the Transporter fails to carry out loading/ unloading vertical stacking / destacking
at the Distributor's godown/s / repairers premises the actual amount incurred by the Distributor/
repairer for this work, as certified by the concerned Distributor/ repairer shall be debited to the
Transporter.
5. The loading/ unloading of trucks/ LCVs at the supply point/ bottling plant will be done by
labourers arranged by Transporter / engaged by Haulage Transporter for that purpose. The
Transporters shall not raise any claim whatsoever on the ground of delay in such
loading/unloading on account of any strike/lockout by the labourers /Transporter engaged for the
purpose.
6. Trucks/ LCVs provided for transportation of cylinders should preferably be registered in the State
in which the Bottling Plant is located and should preferably be covered by
ZONAL PERMIT at Transporter's cost. Transporter/s should ensure that such permit is available
with trucks/ LCVs driver at all times during operation of trucks/ LCVs and during contract period.
In case, sufficient numbers of trucks for this specific requirement is not available, the transporter,
as directed by the Corporation, shall arrange to change the Registration numbers of trucks at
their own cost within one month of such directive. Failure to do so would be treated as breach of
contract and action as per the terms and conditions would be taken.
7. Compliance of all Government Rules and Regulations regarding transportation of
petroleum products and route permit etc. will be the responsibility of the Transporter and payment
of fines for non-compliance of any such Rules shall be borne by the Transporter. The Transporter
shall also comply with the provisions of Petroleum Act 1934 or any amendment made thereto
from time to time and rules made thereunder affecting the construction and operation of the
trucks/ LCVs and shall obtain certificate from the Chief Controller of Explosives or any
appropriate Government Authority to the effect that the vehicle is fit for transportation of the said
products. The Transporter shall also carry out, fulfill and implement all directions that may be
issued by the Corporation or its authorised representative relating to loading or unloading,
transport operation and delivery of the petroleum products in the trucks/ LCVs and any violation,
breach or default of the Agreement entitling the Corporation to terminate the same forthwith
without prejudice to the Corporation/s all other rights.
8. This Agreement shall remain in force for a period of (FIVE YEARS) from
............................ to.............................. .The contract is awarded for total five years, initially for
first three years and extendable for two more years at an interval of one year each at the same
terms and conditions, from date of start of contract as mentioned in work order, at the sole
discretion of the Corporation, unless otherwise specified/ agreed. In case due to unavoidable
 circumstances, finalization of fresh contract for transportation of LPG cylinders gets delayed, the
contractor shall have to submit consent for continuation of work at the same rates, terms and
conditions. However, the Corporation reserves the right to terminate this contract at any time
before the expiry of the period of the contract by giving the Transporter's one month's notice in
writing without assigning any reason whatsoever.
After completion of 3rd year escalation at the rate of 4.0% for 4 th Year and 4.0% for 5th Year
on the Fixed Rate Component of the finalized rate of transportation shall be considered.
9. The Corporation shall pay to the Transporter for the operation of the said trucks/ LCVs at the
rates specified in Schedule of rates as specified in the Work Order. Payment shall be rendered to
the contractor in electronic mode (e-payment) through any designated banks. The contractor will
comply by furnishing full particulars of Bank account (mandate) to which the payments will be
routed. The Corporation reserves the right to make payment in any alternate mode also.
10. It is distinctly understood and agreed to by the Transporter that only as and when
occasion arises the Corporation will entrust to him any of the work specified in
schedule hereto and under no circumstances will the Transporter be entitled to demand that any
particular item be entrusted to him of claim, any compensation from the Corporation on the
ground that no work or insufficient work was entrusted to him or for any reason whatsoever.
11. The Transporter shall submit the bills to the Corporation within 15 days of the date of operation
and in the form prescribed by the Corporation with all supporting documents for payment to the
Plant Manager to which the Transporter is/are attached. Bills received two (2) months after the
date of operation shall not be entertained, unless satisfactory explanation is given by the
Transporter for delay. In the event of the Corporation making any adhoc or interim payment to the
Transporter, the same will not be considered as admission of any liability of the Corporation and
will be without prejudice to the Corporation's rights.
12. The Transporter agree / agrees to transport, occasionally, boxes of LPG Pressure
Regulators/Stationery Cartons as and when asked for by the Corporation. The Transporter
further also agree to transport defective PRs from the Distributor to the plant, along with the
cylinder load as and when required by the Corporation. The defective PRs shall be packed by the
Distributor in gunny bags and shall be jointly sealed and signed by the Distributor’s
representative & Transporter’s representative before handing over the same to the transporter.
For all these activities, no extra payment shall be made by the Corporation.
13. The Transporter shall bear and pay the entire operation cost of the trucks/ LCVs, which include
and be deemed always to include the followings:
a. Provision for the driver, cleaner and also necessary relief’s including their salary and other
emoluments.
b. All loading/unloading charges both at Plant and at Distributors’ ends.
c. Cost of the fuel and lubricating oil necessary.
d. Maintenance and repairs of the trucks/ LCVs.
e. Road Tax, Route Permit fee, Toll Tax, Vehicle Tax and other taxes in relation to the
truck(s) / LCVs
f. Insurance for vehicle and cargo (Cylinders as well as product, wherever applicable)
g. All other charges not specified herein relating to the operations and/or maintenance of the
said truck(s)/ LCVs and/or other items incidental thereto and/or connected therewith
 h. All idling charges, loss by delay in transport, transit, road stoppage; delay in the time
consumed in loading or unloading or products or otherwise, howsoever on account of
operations hereunder.
The above list is illustrative and not exhaustive & complete.
NOTE:
Toll charges will be paid extra at actuals on production of original receipt of Toll tax paid (in case
of thermal paper receipts, original receipts as well as self-attested photocopy to be submitted).
However, responsibility of informing the concerned location in-charge in writing along with
requisite Gazette of any new toll / increase in existing toll / closing of any toll gates after closing
date of tender lies on the transporters. If the information is not furnished to concerned location in
charge of supply location in due time then reimbursement for that period will not be made by
Corporation to the transporters claiming such charges in toll. However, recovery will be made in
case closure of toll gates from the effective date mentioned in gazette notice.
14. That the Transporter shall be liable for any loss or damage to the Corporation's
employees, the Transporter employees or to any third party resulting from fire,
leakage, negligence, explosion, accident or any other cause in operating the said
truck(s)/LCVs at the time of loading, unloading and/or during transit and the Transporter shall
indemnify and keep indemnified the Corporation against any such loss or damage and shall pay
to the Corporation such amount as the Corporation may be called upon by law to pay.
15. The Transporter shall remain at all times, liable and responsible to the Corporation for any loss or
damage caused to any building, plant or machinery or the property of the Corporation by any
carelessness, negligence, inexperience or willful default of the Transporter or his/their Agent/s or
by the respective employee of any of which the Corporation alone shall be the sole Judge. The
Corporation shall be at liberty to debit any cost of repair or loss or damage to the account of
Transporter.
16. That the Transporter will make good to the Corporation any losses arising from:
a) the confiscation by Government or local authorities of any quantities of the said products
delivered to the Transporter for transporting and
b) loading, unloading or in transit for reasons other than the acts of God, riots or civil
commotion.
The liability of proving, that any loss or damage caused by any accident of fire resulting from the
acts of God is solely upon the Transporter. The Corporation will also be entitled to compute the
amount of loss suffered by the Corporation and entitled to the reimbursement from the
Transporter under these provisions and the decisions and determination by the Corporation or its
authorized representation as the reasons for such loss or as to the existence of any acts or
events such as riots, Civil commotion or acts of God shall be final and binding on the Transporter
and shall not be questioned in any Court of Law or arbitration or otherwise and the Transporter
both do hereby irrevocably authorize Corporation to set off and adjust such loss or damage
against the amount of security paid by the Transporter to the Corporation and from pending bills
of the Transporter in the event of shortfall therein, the Transporter shall immediately upon a
certification by the Corporation pay the same to the Corporation without demur or objection.
17. The Transporter agrees to employ competent and efficient employees and operator to ensure
that deliveries are correctly and safely effected at destinations. Any consequent loss during the
course of transit or for any other reason whatsoever shall be made good by the Transporter.
Transporter’s employees and representatives inside the Corporation's installations/Depots should
conform to the Corporation's working rules.
18. That the Transporter is totally responsible for delivering the correct quality
and quantity of the product and cylinders with completes fittings as per invoice at the
destination specified. The Transporter driver/s should satisfy himself/ themselves regarding
sealing of the cylinders and quality and quantity. In the
event of any loss of product/cylinders and fittings etc. recorded at the destination, the cost of
such shortages would be debited either to the Transporter bills if any with the Corporation or shall
be made good directly by the Transporter or will be adjusted against any deposit or other amount
payable to the Transporter under any other contract.
19. It is specifically agreed between the Corporation and the Transporter that in case of losses arisen
whereby the material, viz. LPG cylinders / Pressure Regulators etc have been lost or damaged
under the transportation of the said material, the recovery of the value of the lost material will be
made from the Transporter. As per the decision taken in this regard, the rates applicable for
recovery will be as per the Indane Equipment Penal Rates in-force on the day of loss or damage
caused to the said material. The following EQUIPMENT Penal Charges as applicable currently is
reproduced hereunder:
EQUIPMENT penal charges/unit cost –
PENAL FOR OMC
Sl. DESCRIPTION CHARGES/UNIT CYLINDERS
(IN Rs.) (IN Rs.)
1 LOSS/DAMAGED/SPURIOUS CYLINDER
I) 5.0 KG 700.00 350.00
II) 14.2 KG 2300.00 1750.00
III) 19 KG WITH SC VALVE 2250.00 1700.00
IV) 19 KG WITH LOT VALVE 4800.00 3200.00
V) 47.5 KG WITH SC VALVE 6450.00 4300.00
VI) 47.5 KG WITH LOT VALVE 8700.00 5800.00
2 LPG Cylinder Valve (SC-Type) 200.00
3 LPG Cylinder Valve (LOT -Type) 2250.00
SECURITY CAP WITH WIRE SPRING AND NYLON
4 CHORD FOR SELF CLOSING VALVES (MATERIAL 2.00
ABS OR EQUIVALENT)
CLICK ON TYPE DOMESTIC PRESSURE
5 REGULATOR FOR SELF CLOSING VALVES 250.00
(MATERIAL ABS OR EQUIVALENT)
6 POLY PROPYLENE PLUG NEW TYPE 5.00
7 STATIONERY As advised by the Corporation
Ruling rates applicable for Non-
8 LPG PRODUCT
Essential Customers
The above charges are subject to revision.
The aforesaid amount or such other amount as may be intimated by the Corporation in
replacement or substitution of the amount stated above will be recoverable as liquidated damage
for the loss or damage to the cylinders and/or other equipment and the Transporter(s) shall pay
the same within 30 days from the demand made by the Corporation. On the failure on the part of
the Transporter to do so, Corporation will be at liberty to deduct such amount from any amount
payable by the Corporation to the Transporter either under this Agreement or otherwise.
Note :
As and when the Indane Equipment Penal Charges are amended or modified, during the
subsistence of this Contract, the Transporter will be informed in writing about the rates applicable
on account of such amendments or modification. Failure to notify such amendments or
 notifications by the Corporation will not be a ground so as to vitiate any terms and conditions of
this contract.
20. That the Transporter agrees to make delivery in all instance within a reasonable time and will not
permit his truck/ LCVs to be off the road for any unreasonable period and will not hold up
deliveries for any cause. The Transporter shall also be responsible for safe conduct of supplies
transit.
21. The Transporter shall not have exclusive right to operate truck(s)/ LCVs at the Plant/Refinery and
the Corporation will be at liberty to appoint one or more additional Transporters either to run
concurrently with the Transporter separately. Corporation reserves the right to induct one or more
additional trucks as per their revised requirement for a plant as per its policy.
22. That the rates specified in the Schedule of Rates in the Work Order or any Substituted Schedule
as provided herein will apply under all road and weather conditions and the Transporter will not
be entitled to any extra allowance/rate.
23. That the Corporation will be entitled to require the Transporter allow the use of the said trucks/
LCVs on return trip as well as to points falling enroute while reaching depot or supply point from
where the original supply had emanated without any extra payment for transportation to the
Transporter. In the event of any precaution for safety reason or for preventing contamination of
the product, the Corporation will be entitled to request the Transporter to clean and maintain the
trucks/ LCVs in any particular manner without any extra payment or compensation of any nature
whatsoever thereof.
24. That the Transporter will have an insurance policy (Third party liability coverage) at his cost from
any Insurance Company recognized under Central Motor Vehicles Act for each vehicle including
cargo (cylinders as well as product) wherever applicable as specified under Security Deposit
clause and keep such policy in force at all times to cover all risk of whatsoever nature inclusive of
any damage caused by the LPG Truck's/ LCVs to the Corporation's/ Public property/person/s etc.
The Transporter will produce for the perusal of the Corporation the original insurance policy and
proof of payment of all insurance premium and charges in respect thereof as and when
demanded by the Corporation.
25. That the Transporter shall deposit a sum of Rs.......................................................
(Rs.......................................only) with the Corporation to be held as security which will bear no
interest for the due performance of this contract and observance of all conditions thereof. It shall
be lawful for the Corporation to adjust from all pending or future bills and also to appropriate the
entire deposit or any part thereof against losses, damages, costs, charges or expenses arising
out of the Transporter failure or negligence to observe any of the terms and conditions of this
contract. This is without prejudice to the other remedies available to the Corporation.
26. The Transporter shall be responsible for and shall pay any compensation to his workmen payable
under the Workmen's Compensation Act, 1923 and the amendments thereto for the injuries
caused to his workmen. The Transporter shall be responsible for and pay expenses for providing
medical treatment to any of his workmen, who may suffer any bodily injury as a result of any
accident. In every case in which by virtue of the provision of Section 12 Sub section 1 of
workmen's Compensation Act 1923 the Corporation is obliged to pay compensation to workmen
employed by the Transporter in execution of the works, the Corporation will recover from the
Transporter the amount of the compensation so paid, and without prejudice to the rights of the
Corporation under Section 12, Sub-section (2) of the said Act. The Corporation shall be at liberty
to recover such amount or any part thereof by deducting it from the Security Deposit or from any
sum due from the Corporation to the Transporters whether under this Contract or otherwise. The
Corporation shall not be bound to contest any claim made against it under Section 12 Sub-
section (1) of the said Act except on the written request of the Transporter and upon his/their
 giving to the Corporation full Security for all costs for which the Corporation might become liable
in consequence of contesting such claim.
27. The Transporter shall be liable for all payment to his/ their staff employed for the performance or
carrying out of the said work and in respect of all claims and liabilities of the Transporter business
and the Corporation shall in no event be liable or responsible for any payment and the
Transporter shall keep the Corporation indemnified against the same and from all proceedings in
respect thereof.
28. The Transporter shall duly comply the Provident Fund Scheme/ESI to the staff employed by him/
them, if so, required by law, as envisaged by the provisions of the Employees Provident
Fund/ESI Act.
29. The Transporter/s shall duly comply with the Contributory Scheme for the employees under
him/them, if so required by law, as envisaged by the provisions of the Employee’s State
Insurance Act, 1948.
30. The Transporter shall observe and implement all the laws of the land, Statutory provisions related
to his trade/ business/ profession including his own employees including maintenance of all
Statutory records pertaining to his employees and that the Corporation shall, in no event, be
liable or responsible for any default that will arise out of non-compliance of such Law/s, Rule/s,
Statutory provisions on the part of the Transporter and that the Transporter shall indemnify and
keep indemnified the Corporation against the same and from all proceedings in respect thereof.
31. It will be incumbent on the part of the Transporters to ensure that all the requirements as laid
down by the Central Motor Vehicles Rules 1989 as amended from time to time are complied with.
The transporter agrees to abide by the payment of wages act and other labour regulations in
force in the area where he/they is/are plying the trucks/LCVs.
32. The Transporter shall not be entitled to assign, subrogate, subject or part with his/their right title
and interest under this contract for any reason whatsoever, or change the ownership of the
truck(s)/ LCVs. The Transporter shall not cause or allow any change in the constitution of its firm
without obtaining the prior written consent of the Corporation.
33. Maximum six months prior to expiry of contract / extended-contract may be allowed for the
transporters for transfer of ownership to other party. In this case, the original transporter having
contract with IOC shall taken advanced permission from IOC and shall submit affidavit(s) for
attachment of such trucks with them for the remaining period, taking full responsibility.
34. The Transporter agree/agrees that the event of there being any failure or neglect on the part of
the Transporter to provide the LPG Truck(s)/ LCVs laying off or lack of utilisation of the LPG
Truck(s)/ LCVs by accident or break down or any other reason which may affect the use thereof
by the Corporation, the Corporation shall be entitled to claim such damages, loss and expenses
and other amounts as the Corporation may have suffered or may suffer on account or by reason
of the Transporter delay, neglect or default with or without rescinding the contract.
35. The Transporter will ensure that specified INDIAN OIL LOGO, Safety Instructions and colour-
scheme etc. are painted/pasted/stenciled on the body of the truck(s)/ LCVs as prescribed by the
Corporation and also comply all the instructions as directed by the Corporation from time to time,
including Notices regarding Classification of Cargo in accordance with the Central Motor Vehicle
Act, 1988, and all amendments thereto.
36. The Transporter shall ensure that the class labels and Emergency Information Panels and other
requirements as specified under CMVR are provided on the truck/ LCV.
37. Transporter may be required to carry SPLIT-LOADS in same market for which no additional
payment shall be made.
38. Safety Sign Boards as and when supplied by Corporation /at Transporter/s cost shall have to be
displayed on the outer body of the Trucks / LCVs at places advised by the Corporation.
39. It is essential that the Transporter get the names, photographs, addresses,
designation, authorised signatures and seals of their authorized representatives duly registered in
advance with the Corporation at the supply point/s after verification of antecedents by police dept.
Similar details are to be furnished for truck/ LCV crew and labourer/s engaged for
loading/unloading. Any change in the nominations of the authorized
representatives/crew/labourers by the Transporter should be registered in advance with the
Corporation. All authorised representatives/ truck crew/ LCV crew /labourers shall be issued
Identity Cards free of cost by Corporation. However, in the event of loss of Identity Card a fine of
Rs. 100/- will be charged for issue of each duplicate Identity Card. Issue of such Identity Cards
will not make the Corporation liable for any action of such representatives/ crew/ labourers nor
exempt the Transporter for his/their liabilities under the law.
40. That the Compliance of all Government Rules and Regulations regarding employment and
working conditions of personnel, including various statutory facilities shall be provided by the
Transporter. The Transporter will be responsible for any fines for non-compliance of any such
rules. The Transporter shall comply with all statutory provisions relating to his
trade/business/profession including his own employees or employee engaged by the Transporter
and corporation shall not be responsible for his omission or commission. The Transporter/s shall
maintain all record as required under the Factories Act, Payment of Wages Act, Workman’s
Compensation Act, Employee’s State Insurance Act and Employee’s Provident Fund Act or any
other act in force at that time. The records will be open for inspection by the Corporation’s
representatives as and when required.
41. The Transporter is/are required to transport LPG Cylinders in vertical position only. The
Corporation reserves the right to accept or reject the facilities provided by the Transporter, and
the Transporter will be bound to abide by the Corporation/s directives for safe storage. No extra
payment will be made to the Transporters for providing/modifying such facilities. A typical storage
plan is shown in the diagram. The essential objective of safe storage of LPG cylinders is to
ensure, that the Cylinders will remain stable in transit and will not roll or topple over or collide with
each other. Trucks should be caged as per standard design enclosed. Cost of caging will be
entirely borne by the Transporter for both trucks/ LCVs.
42. It is envisaged to introduce palletisation in LPG Cylinders Transportation in future. The Pallets will
be provided by the Corporation. The Transporter may be required to provide facilities on the
truck(s) / LCVs for loading/unloading/storage of the Pallets at his/their/cost. The Corporation, at
its sole discretion, may consider suitable compensations to the Transporter in this context.
43. Normally, all trucks/ LCVs will be loaded to full capacity, a full truck/ LCV load will be determined
in each case considering actual vertical (or Palletized) storage, as the case may be subject to
compliance of statutory requirements, particularly those specified in the Gas Cylinder Rules
1981, Motor Vehicle Rules (for the particular States Routes) on restriction of Axle load and/or
length and certified carrying capacity of each truck/ LCV.
44. Movement of filled & empty cylinders would normally take place in full truck/ LCV loads. The
applicable rates are as follows:
For filled cylinder movement – 60% of the finalized rates
For empty cylinder movement – 40% of the finalized rates.
In case of one way load/ authorized retention of cylinders by distributor, transportation charges
equivalent to the numbers of filled cylinders carried by the trucks will be considered for payment
for return trip.
 For example:
If filled cylinders transported - 342
and empty cylinder brought were say - 200
Then transportation payment would be made at the composite rate for 342 cylinders.
LOSS :
45. No allowance will be made for loss of gas from the cylinders in transit. The Transporter will collect
only correctly filled and sealed cylinders with neck lebels / stickers ( as the case may be)
attached and deliver the same in intact condition.
46. If any filled cylinder returned by distributor in same load is found to be without seal / seal-
tampered and
a) Partially empty, the value of LPG will be debited to the transporter at the prevailing cost of
Non domestic non essential rates or rates advised from time to time for the short quantity
received and certified by LPG Plant.
b) Partially/completely filled with any other material (other than LPG) the full value of LPG
will be debited to the transporter at the prevailing cost of Non domestic non essential rates
or rates advised from time to time for full quantity (14.2 Kg for 14.2 Kg Cyls, 19 Kg for 19
Kg Cyls etc.).
c) If any OMC cylinder is detected at LPG plant in same load and is found to be without seal /
tampered seal, the value of LPG will be debited to the transporter at the prevailing cost of
Non domestic non essential rates or rates advised from time to time for the short quantity
received and certified by LPG Plant. Additionally cost of such cylinders will be recovered
from the transporters at normal tariff rates.
d) If any spurious cylinder is detected at LPG plant in same load and is found to be without
seal / tampered seal, the value of LPG will be debited to the transporter at the prevailing
cost of Non domestic non essential rates or rates advised from time to time for the short
quantity received and certified by LPG Plant.
Additionally cost of such cylinders will be recovered from the transporters at penal rates.
Further, transporter will be required to bring back such cylinders to the supply point by
same truck / LCV and transportation charges for such cylinders will not be paid to the
transporter.
47. The Transporter will have to bear the cost for any loss of cylinders/ valves/ safety caps or any
other property of the Corporation placed in his/ their custody for transportation, at rates
prescribed by the Corporation from time to time. Such costs will be recovered from the payments
due to the Transporter and/or from the Security
48. The Corporation reserves the right to recover the costs for loss or damage to cylinders
accessories, at its sole discretion irrespective of whether the truck/ LCV cages were sealed or
not.
49. Transporter shall not transship any LPG Cylinder/s at any point enroute. In case
transshipment is required on account of breakdown of the truck/ LCV enroute, such
transshipment has to be undertaken immediately in the interest of safety. In all such cases, it will
be the responsibility of the Transporter to carry out such transshipment under intimation to and
with the knowledge of the local Civil/Police authorities. The Transporter will furnish copy of such
intimation to the Corporation in the quickest possible time, with full details and justification.
50. The Transporter will receive payment instruments, indents, sales tax forms etc. from the
distributors against acknowledgement as and when requested to do so by the concerned
distributors, and such payment instrument/s with other attached documents shall be deposited
along with the ERV immediately when the particular truck/ LCV reports to the Supply point next
for receiving fresh supplies. If the truck/ LCV breaks down enroute to the Plant and there is likely
to be a delay beyond 24 hours, the Transporter should arrange to reach the indent to the
concerned supply point at his/ their cost.
51. RATES:
Rates are per cylinder (consisting of Fixed Rate/ Cylinder plus Variable Rate/Cyl/RTKM) for
transportation in rate schedule. Rates are all inclusive of transit taxes on product, if applicable.
"Hill Rates" will apply only on routes where restrictions are imposed by the Government
authorities on Axle load and/or wheel base. Identification of hill routes shall be at the sole
discretion of the Corporation.
52. If the supply point/ transport planning point is shifted due to exigencies or realignment of markets
or re-organization of markets or new plant location where Corporation has made arrangement for
cylinder filling then lowest rate prevailing if any at that location shall be payable. In case of not
having established rates at the new location then the original rates of earlier location will be paid.
53. Whenever to and fro empty cylinder movement is resorted to, the capacity of the truck/ LCV will
be utilised to the maximum extent within the limits of space available as well as the payload
capacity. The rate payable shall be as per the rates payable for the empty cylinder movement.
54. In case of stock transfer of cylinders from one plant to any other Bottling plant/Refinery and a
subsequent movement to a distributor, the rate payable shall be based on the actual RTD from
the originating plant to the receiving plant Plus the RTD from the receiving plant and the
distributor.
55. In case of "One Way" transportation, full payment of cylinder delivered to the customer will be
paid for both ways.
56. Escalation/De-escalation of Rates:
Upward/ down ward revision in transportation rates would be considered by the corporation as
per Corporation's norms from time to time in case of revision in the price of HSD. The Retail
Selling Price (RSP) of HSD at Lucknow (State Capital) will be considered for escalation/ de-
escalation calculation.
Note:
(i) The retail-selling price of HSD as on the date 01/06/2020 (Date of preparation of
estimate) will be the base price. The transportation rates shall be finalized based on
this base price of HSD.
(ii) In case of commencement of new contract in between a fortnight, (the dates 1-15 and
16-31 shall be considered as first & second fortnights respectively), the escalation &
de-escalation shall be applied as per Illustrative example given below. The initial
escalation/ de-escalation while placement of the work order shall be calculated based
on the base price of HSD and the weighted average of the RSP of HSD of the fortnight
preceding the fortnight in which work order is issued.
(iii) The escalation/ de-escalation of transportation rates will be allowed every fortnight i.e.,
on 1st of every month and 16th of every month.
(iv) After placement of work order, further escalation/ de-escalation shall be applicable as
per increase/decrease in RSP (Retail Selling Price) of HSD, which will be the weighted
average of RSPs of HSD during immediate previous fortnight, and the transportation
 rates thus arrived at on the above dates shall be applicable for a period of subsequent
fortnight.
(v) Only the increase/ decrease in RSP of HSD at the State Capital cities (Within
Municipal Limits) of the supply point concerned shall be considered and the escalation/
de-escalation factor shall apply for all the Locations coming under the respective State.
In case of any dispute, the decision of the IOCL shall be final and binding.
Illustrative Example:
 The RSP of HSD as on date of estimate (05/05/19) is Rs. 65.00 (say)
 Estimated Variable Transportation rate is Rs. 2.00 per CYL/KM (say)
 The RSP of HSD on the date of WO (25/10/19) is Rs. 67.00 (say)
 The weighted average of RSP of HSD for the fortnight 01/10/19 to 15/10/19 is Rs. 66.00
(say)
 As per tender condition, the weighted average of RSP of previous fortnight to be taken.
Then Variable Transportation rate for which WO will be placed = Rs.2.00 + [(66.00 -
65.00)/(Capacity of Truck 342 or 525 x Average Kms per Ltr for respective capacity of
truck)].
 This rate shall be applicable for the period (25/10/19 to 31/10/19). From 01/11/19, the
rate applicable will be based on the escalation / de-escalation calculated considering the
weighted average RSP of HSD during the period 16/10/19 to 31/10/19 and so on.
Formula for calculation of escalation/de-escalation are given hereunder:
The escalation / de-escalation shall be calculated on the presumption that:
 Notional capacity of the truck will be 342 x 14.2 kg cylinder (for 6 wheeler) & 525 x
14.2kg cylinders (for 10 wheeler).
 Average Consumption of HSD will be 4 km / lit for 342 cylinders capacity trucks & 3.5
km/lit for 525 cylinders capacity trucks
 Basis of calculation of escalation shall be as follows which shall be final and binding to
all. These will be applicable uniformly irrespective of make, model and loading capacity
of truck.
Sample calculation for escalation / de-escalation is given below:
 Distance 'X" KM RTD
 Standard Capacity of truck (14.2 kg. cyl.) : 342 Cylinders or 525 Cylinders
 HSD : Say Rs. "A", increase/decrease per litre,
 Escalation/De-escalation per cylinder = A/(4*342) Rs./cyl/Km for 342 Cyl carrying capacity
trucks or A/(3.5*525) Rs./cyl/Km for 504/525 Cyl carrying capacity trucks as the case may
be. This escalation/de-escalation will be applicable only on the Variable Rate component
(Rs./Cyl/RTKM) of the finalized transportation rate.
The decision of the Corporation on the calculations as well as implementation will be final
and binding.
After completion of 3rd year, escalation of @4.0% for 4th Year and @4.0% for 5th Year
on the Fixed Rate component (non-fuel component) of the finalized transportation
rate shall be considered. The same will be in addition to the escalation/de-escalation
 on account of change in fortnightly average rate of HSD as compared with reference
rate.
Formula for working out Escalation on the Fixed Rate component of finalized
transportation rate at the beginning of 4th and 5th Year of contract:
a) Let the Fixed Rate component (non-fuel component) of the finalized Transportation
Rate be R in Rs./cyl
b) The revised Fixed Rate component (non-fuel component) for the 4th year would be: R +
0.04*R = 1.04*R
c) The revised Fixed Rate component (non-fuel component) for the 5th year would be:
1.04*R + 0.04*(1.04 *R) = 1.0816*R
GENERAL:
57. Transporter will operate the said trucks/LCVs for transportation of LPG Cylinders as and when
required by the Corporation to various destinations as per Indent/ requirement. It is distinctly
understood that the Corporation has not guaranteed any minimum turnover, whether daily
monthly or during the duration of this Agreement and Transporter will not be entitled to demand
idling charges or minimum turnover charges or any other loss or damage of whatsoever nature
against the Corporation for non-utilisation of the said truck(s)/LCVS wholly or in part.
58. That the Corporation will be at liberty to require the Transporter/s to operate the trucks / LCVs
from any other supply point and the Transporter/s shall there upon shall operate the said trucks/
LCVs ex such other supply point and all the terms and conditions recorded herein shall also be
applicable on such transfer. The Transporter/s may be required to operate ex such supply point
at the prevailing approved rates of the Corporation/Hospitality- Assisting –Company, for that
supply point as the case may be. In case approved rates are not available for that location, then
the rates finalized in this tender shall be applicable for that location also. The cost of empty
haulage on such redeployment will be borne by the Transporter. Subject clause shall also apply
to Refinery/ supply point or any other location/s of other oil companies on same terms and
conditions.
59. Any loss of the product/equipments of the Corporation while loading/unloading or in transit or as
is subsequently detected will be at the entire risk, cost and expenses of the Transporters only. If
through mistake, inadvertence, lack of prudence or foresight of the Corporation or its refineries or
bottling plants, or other establishments, any loading of the product is undertaken in the trucks/
LCVs without required documents being signed by the authorised representative of the
Transporter or in respect of any irregularity therein, the same will not absolve the Transporter
from liability in respect of transportation of such products and all the provisions contained in this
agreement shall also apply to such product/s, equipments so carried in such trucks/ LCVs.
60. Whenever there is a duplication of clause either in the terms and conditions or in the agreement,
the clause which is beneficial to the Corporation will be considered applicable at the time of any
dispute.
61. Replacement of Trucks : In case the transport contractor desires to replace the contracted
operational trucks against this agreement the following provisions shall apply :
a. Owned trucks running in contract can be replaced by higher model owned trucks
b. Attached trucks running in the contract can be replaced by owned or attached trucks of higher
model.
c. Any replacement will be allowed only with higher capacity trucks, i.e., only 504/525/560
capacity trucks can be given as replacement.
SAFETY:
62. IOCL is in the process of going in for e locking arrangement for caging of packed cylinder trucks.
Packed transporters shall ensure e-locking system is not tampered and tampering if any in e-
locking system will attract TDG.
63. Transporter's authorised representative/s and/or crew are required to check each and every
cylinder at the time of loading. In case the Transporter brings any non-standard cylinder to the
supply point in the truck/ LCV SEALED OR NOT, such cylinders will be confiscated by the
Corporation in the interest of the Public Safety, and no payment shall be made to the Transporter
for the transportation cost, and further the cost of such cylinder accessories at prevalent penal
rates shall be recovered from the transporter.
64. In case of any cylinder developing a leak while in custody of the Transporter, the
gas contained in the cylinder will be vented out in an open space, with minimum clearance of 30
(thirty) meters on all sides, no naked flame/lighted Cigarette/beedi etc./ordinary torch/electrical
equipments are in use within this area. In all such cases, the Transporter will report the case in
writing in the quickest possible time to the Corporation at the dispatching location or any other
location whichever is nearer. Whenever such venting is carried out in an inhabited area, local
police/fire brigade should be informed in advance and also whenever possible, the nearest IOC
Office is to be contacted in advance.
65. After all loadings at the supply locations and also in transit/at destination, the Corporations
Officers may check the loaded truck/ LCV for gas leakage etc. If such leakage is detected, the
leaky cylinder/s is/are to be offloaded identified and segregated; no extra payment will be
admissible for such loading/unloading.
66. The transportation of LPG Cylinder/s is/are covered by the Gas Cylinder Rules 1981. It will be the
responsibility of the Transporter to ensure that the truck/ LCV and the operations fully conform to
the above rules in all respect. Some important stipulations of the Gas Cylinder Rules 1981 are
noted below for references and guidance: -
(a) Cylinders filled with any compressed gas shall not be transported by bi-cycle or any other
two wheeled/mechanically propelled vehicle.
(b) Cylinders shall be so transported not to project in the horizontal plane beyond the side
ends of the vehicle by which they are transported.
(c) There shall be no sharp projections on the inside of the vehicle.
(d) Cylinders shall be adequately secured to prevent their falling off the vehicle and being
subject to rough handling, excessive shocks or local stresses.
(e) Every cylinder containing compressed gas shall have its valve securely closed so as to
prevent leakage. Valves fitted to the cylinders containing LPG shall be provided with
security nut on the outlet to act as a secondary means of safeguard against leakage of
gas.
(f) The LPG Cylinders shall always be transported and kept in the upright position and shall
be so placed that these cannot be knocked over.
(g) During unloading, care should be taken so that no damage is caused to the cylinders, and
cylinders are not thrown from the vehicle during unloading.
(h) Two New DCP type fire extinguishers of BIS approved of 9 kg. and 1 no. of 1kg in sound
and proper working order should be provided with each trucks in the beginning of tender.
This must be kept in an easily accessible position during loading / unloading.
 (i) Exhaust of the truck/ LCV must be rerouted towards the front and fitted with New Spark
Arrestor of a design approved by Chief Controller of Explosives.
(j) No other material/goods are to be carried in the truck/ LCV while it is loaded with LPG
Cylinders.
(g) Smoking is strictly prohibited in the vehicle and no fire or any source of ignition is to be
permitted on and in the vicinity of the vehicle.
(k) Besides crew, i.e. the driver and a helper no other person is to be allowed to travel in the
trucks/ LCVs carrying LPG Cylinders.
(l) Vehicle crew should be adequately trained with the operation of fire extinguishers
available on it.
(m) Any cylinder containing flammable gas which develops a leak during transport shall
promptly be removed to an isolated place away from the source of ignition and the person
responsible for transportation shall immediately contact the filler or consignor, as the case
may be, necessary advice.
(n) Rubber mat of minimum 1 inch thickness should be provided on the bed of the truck. Tyre
is not acceptable in lieu of rubber mat.
(o) Safety belt (retractable) for Driver & Cleaner should be provided by the transporters &
it should be as per the specification recommended by the company
67. Transporter shall get their drivers trained, at their cost, under Central Motor Vehicle Rules from
the plant/institute recognized as training centre for conducting such training programme.
68. If any accident occurs during transport of LPG Cylinders it should be promptly
reported to the STATE LPG HEAD/concerned Refinery Coordinator, Plant Manager of Bottling
Plant, Police and Controller of Explosives with full details & besides taking on the spot safety
precautions.
69. It will be responsibility of the Transporter to ensure that –
i. the driver/helper (crew) engaged for operating the vehicles and
ii. the labourers engaged for such loading/unloading/stacking/destacking/ handling of the LPG
Cylinders are educated about the safety risks and that they observe the prescribed safety
precautions. Specifically, it will be responsibility of the Transporter to ensure strict observance
of 'NO SMOKING' restriction, by the labourers/ truck crew / LCV crew at all stages including
in-transit.
70. Observance of safety instructions at LPG Plants/in transit are of utmost importance. Transporters
shall be bound to nominate their workers for safety training at LPG Bottling Plant as and when
such trainings are conducted and shall bear all expenses on account of their personnel for such
training.
71. The transporters truck/ LCV crewmembers shall comply all safety related instructions /
Precautions as directed by the Corporation from time to time.
RTD:
72. The transport charges payable under this agreement are based on shortest route approved by
the company on the round trip basis (called RTKM). A list of current RTKM's applicable to
storage points/Bottling plants where trucks/ LCVs are based are available with concerned storage
point/bottling plant. RTD verification / re-verification will be done by GEO RTD method and
Corporation’s guideline in this regard will be applicable in this tender.
73. In case there is any change in the existing approved route, the Transporter shall inform the
Corporation in writing immediately. Payment for the longer route may be considered by the
Corporation provided prior approval from the Corporation is obtained for the use of the alternative
route.
74. Forfeiture of Security Deposit: The Security Deposit is liable to be forfeited if the Transporter
fails to position the number of trucks/ LCVs agreed to in the contract or does not replace trucks
completing 15 yrs of age (or as specified in NIT) during the contract period with higher models
(Rs.50000/- plus applicable GST per truck in case of each trucks withdrawn by the transporters
total maximum forfeiture will be limited to the total security deposit furnished by the contractor).
75. Suspension of trucks: The Corporation shall be at liberty to suspend the truck/s or LCVs which
are supposed to be indulging in any sort of malpractices or any other acts not conducive to the
interest of the Corporation such as misbehavior, dishonesty, disobedience, pilferage etc.
76. Damages to Corporations Property/Employee:
a. The contractor shall remain at all times, liable to the Corporation for any loss or damage
caused to any building, plant, machinery or property of the Corporation due to carelessness,
negligence, inexperience or default of the contractor, his/their agents, representatives or
employees. The Corporation shall be the sole judge as regards the quantum of loss or damage
and it shall be entitled to deduct from the amounts payable hereunder to the transporter or any
other contract contractor, the cost of the repair or the amount of loss or damage.
b. The contractor will be liable for any loss, any injury to Corporation’s employees due to
careless, negligent, inexperienced act or default of the contractor, his/ their agents/
representatives/ employees in carrying out the job under this contract.
77. Performance of the Contract: If at any time during the currency of this agreement, the
transporter fails to perform the obligations specified in this agreement, the Corporation shall be at
liberty and without prejudice to its other rights and remedies obtain services from other
transporter/s to perform the obligations under the agreement and the transporter undertakes to
reimburse the Corporation all the additional expenses incurred by the corporation in this
connection.
78. Set Off and Adjustment: Any sum of money due and payable to the transporter (including the
security deposit returnable to him) under this agreement or any other agreement with the
Corporation may be appropriated by the Corporation against any claim of the Corporation arising
under this Agreement against the transporter.
79. LCV’s shall have minimum loading capacity of 100 Cylinders of 14.2 Kg and maximum capacity
to be restricted as per Motor Vehicle Act / Rules as amended from time to time. However, loading
capacity / loading pattern / caging design / Painting Colour Scheme will be standardized by the
plant based on the Operational / Safety requirements which will have to be complied with by the
transporters.
While Loading / Unloading of Cylinders from LCV’s at the plant’s Loading / Unloading finger, it
should not create unsafe condition in the plant due to floor height not matching with LCV’s floor
height.
LCV’s carrying filled cylinders are to be first unloaded at the Distributor’s godown and only after
100% pre-delivery check at the godown the cylinders are to be delivered to customers.
All other terms & conditions specified in the tender / agreement will also be applicable for LCV’s.
80. Successful bidders will be required to place trucks fitted with anti-lock brake system (ABS) at
their own cost mandatorily. Trucks will not be inducted / taken into service not having ABS.
81. Provision of Vehicle Tracking System (VTS) in truck is mandatory. Corporation will organize
supply & installation of Vehicle Monitoring Units (VMUs) by VMU supplier against cost and
maintenance of VTS through a service provider at the cost of Transporter and the same will be
recovered through the transportation bills of the transporters. The indicative cost towards VTS
would be Rs.190/ Truck/ Month. Applicable Goods and service tax on the monthly charges will
also be recovered from the transporters. In case it is established that the VMU is damaged
intentionally and the defects in VMU is not on account of any manufacturing defects then
additional recovery with necessary taxes will be made from the concerned transporter to install
new VMU.
82. The VTS is being installed in order to ensure safety and safe movement of the trucks, to ensure
that the trucks ply on pre-planned routes, to reduce chances of pilferage of product, etc. Separate
guidelines on VTS and penalty (along with applicable GST), if issued during the contract period
by Corporation then same will be applicable on the successful bidders also.
83. Notwithstanding anything to the contrary herein contain the Corporation shall be at liberty to
terminate this agreement forthwith upon or at any time after the happening of any of the following
events:
(a) the Transporter commits a breach of any of the terms and conditions for this agreement;
(b) Upon
 The death or adjudication as insolvent of the transporter, if transporter be an individual
or sole proprietor.
 the death or retirement of a partner or dissolution of partnership of a transporter firm or
adjudication as insolvent of any partner of the firm if the transporter be a partnership
firm.
 The liquidation, whether voluntarily or otherwise or the passing of an effective resolution
for winding up if the transporter be a company or co-operative society.
(c) If any attachment is levied and continued to be levied for a period of seven days upon the
effects of transporter or any individual partner for the time being of the transporter’s firm or
company or co-operative society.
(d) The road permit or any other licenses issued by the Transport authorities or any statutory
authorities to the Transporter for any truck is cancelled or revoked.
(e) In the event the Transporter or his employees and agents violate any safety rules within or
outside the Corporation’s premises, which violation may, could or cause any accident or
which could or does endanger the safety of life and property.
(f) In the event the Transporter or his employees and agents are found indulging in malpractices,
irregularities, forgery of documents e.g. RC, Company invoice/challan/loading advice etc and
property of the Corporation in the form of LPG cylinders ( filled and empty), pressure
regulators etc.
(g) In the event of delivery of LPG cylinders to a destination other than the destination mentioned
in the relevant document of the Corporation, unless authorized by the Corporation.
(h) (h) If the transporter for any reason make default in payment to the Corporation in full or his
outstanding as appearing in the Corporation’s books of Account beyond four days of
demand by the Corporation.
(i) if the transporter does not adhere to the instructions issued from time to time by the
Corporation in connection with the said practices to be followed by him in transportation of
LPG cylinders and goods entrusted for transportation.
 (j) if any information given by the transporter at the time of submission of the tender found to be
untrue or correct.
(k) If the transporter shall either by himself or by his servants or agents commit or suffer to be
committed any act which, in the opinion of State Head of the Corporation’s State Office where
the contractor has signed the agreement.
The Corporation’s right to terminate this agreement under the terms of this clause shall be
without prejudice to any of its rights and remedies against the transporter. In the event of the
Corporation terminating this agreement under the provision of this clause, it shall not be liable
to pay for any loss or compensation in respect of such termination.
84. The Transporters shall not assign their right under this contract or any work entrusted to them to
any person whatsoever except with the prior written consent of the Corporation by producing
necessary documentary proof. In genuine cases, the Corporation may allow transfer/
reconstitution of the transporter as per following guidelines (however, the decision of the
Corporation will be final):
 Transfer/reconstitution of firm will not be allowed before signing of the Agreement except in
the case of death of proprietor or partner (s). In death cases, transfer/reconstitution shall be
permitted to the legal heirs/surviving partners, subject to production of appropriate legal
documents.
 After signing the Agreement, in case of partnership firm, if one or more partners wish to
withdraw, remaining partners may be permitted by the Corporation to reconstitute the firm
subject to the remaining partners being acceptable to the Corporation. The existing
partner(s) must retain majority share and the newly inducted partner(s) will not be
permitted to have majority holding. However, in case of proprietorship firm (or in case of
partnership firm where all partners wish to withdraw), the proprietor wish to transfer the
firm, the same may be permitted by the Corporation subject to the transfer is proposed to
existing acceptable transporter (whose transportation rates are less or equal to the
transportation rates of original transporter) only except in the case of death of proprietor or
partner (s).
 During entire contract period (before, after and during transfer/reconstitution of the firm)
name and style of the transporter will not change, except where permission is granted by
the contracting Corporation.
 For transporters belonging to SC/ST category, the incoming partner should also be
from SC/ST as the case may be.
 The incoming partner(s) has not been convicted for any criminal offence or malpractice.
 Reconstitution will not be applicable to transporters, who have been terminated due to
misconduct or any malpractice.
 The incoming partners will also be equally responsible for the smooth and
efficient operation of the transportation as per contract conditions.
 In case of death of transporter (proprietor/partner), the firm can be reconstituted in favour
of legal heir/(s). If legal heir(s) express(es) unwillingness to carry on transportation, in case
of proprietorship firm the contract will automatically get terminated and in the case of
partnership firms, the firm can be reconstituted with the remaining partners after obtaining
NOC from the legal heir(s). Transfer/reconstitution of firm may be permitted only after full
settlement of dues, if any, of the Corporation.
85. All tender terms and conditions are part of this agreement and transporters have to abide by the
same during the pendency of the contract.
86. FLEET / LOYALTY CARD : Successful bidders will be made member of IOCL ‘s Fleet / Loyalty
card and Corporation’s internal guidelines will be followed in respect of % age of transportation
payment through Fleet / Loyalty card for upliftment of HSD from the respective Corporation’s
Retail Outlets.
87. ARBITRATION :
Any dispute or difference arising under or in connection with this contract shall be referred to a
Sole Arbitrator as per the provisions of the Indian Arbitration and Conciliation Act 1996 as
amended vide Arbitration & Conciliation (Amendment) Ordinance 2015 dated 23.10.2015.
The parties hereby agree that the court in city of Lucknow (respective state office HQ) alone shall
have jurisdiction to entertain any application or any award/s made by the Sole Arbitrator or other
proceedings in respect of anything arising under this Agreement

Signed and delivered on behalf of the Signed and delivered by the within name
Indian Oil Corporation Limited in the presence of
in the presence of

Witness : Witness :

12-DESIGN & DRAWINGS OF TRUCKS

13- DOCUMENTS NOT TO BE
UPLOADED
(Annexure W1 to W8)
 ANNEXURE-W1

LIST OF BOARD OF DIRECTORS

 ANNNEXURE-W2
LIST OF RELATIVES
1. Person shall be deemed to be a relative of another if and only if
A. He/She/They are member of Hindu Undivided family or
B. He/She/They are Husband AND Wife OR
C. The one is related to the other in the manner indicated below.
2. Father
3. Mother (including Step-Mother)
4. Son (including Step-Son)
5. Son's Wife
6. Daughter (including Step-Daughter)
7. Father's Father
8. Father's Mother
9. Mother's Mother
10. Mother's Father
11. Son's Son
12. Son's Son's Wife
13. Son's Daughter
14. Son's Daughter's Husband
15. Daughter's Husband
16. Daughter's Son
17. Daughter's Son's Wife
17. Daughter's Daughter
18. Daughter's Daughter's Husband
19. Brother (including Step-Brother)
20. Brother's Wife
21. Sister (including Step-Sister)
22. Sister's Husband
23. Wife’s brother
24. Mother’s brother
25. Wife’s Father
 ANNEXURE-W3
(TO BE SUBMITTED ON NON-JUDICIAL STAMP PAPER OF REQUISITE VALUE)
FORM OF STANDING BANK GUARANTEE IN LIEU OF SECURITY DEPOSIT

BG No. :
Date :
Amount :
Validity :
To,
Indian Oil Corporation Ltd.
……..State Office:
………….
…………
………….
Ref: IOC Tender No for
LPG Cylinder transportation ex LPG Bottling Plant.
Dear Sir,

A. In consideration of M/s Indian Oil Corporation Limited having its registered office at INDIAN OIL
BHAWAN, G-9, Ali Yavar Jung Marg Bandra (East) Mumbai-400051 and a place of business at
…… State Office, Address of State Office ………………….(hereinafter called the Corporation)
having agree to exempt M/s...............................................................................having its office at
.....................................(hereinafter called the "said Transporters") from the demand under the
terms and conditions of the Agreement/ Contract/ offer letter/work order no.......................
………….…………… dated..........................made between the Corporation and
M/s................................. ………………………the Transporter(s) (for hereinafter called the said
agreement) of the security deposit for the due fulfillment by the said Transporter(s) of the terms
and conditions contained in the said Agreement on production of a Bank guarantee for Rs.......
……........... (Rupees.............................................................................only).
We.........................................................(hereinafter referred to as Bank) at the request of
M/s...........................................................(Transporter(s)) do hereby undertake to pay to the
Corporation an amount not exceeding Rs..........................
(Rupees.....................................................................only) against any loss or damage caused to
or suffered by the Corporation by the reasons of any breach by the said Transporter(s) of any of
the terms and conditions contained in the said Agreement.
B. We..........................................................(name of the bank)……………………….. do hereby
undertake to pay the amounts due and payable under this guarantee without any demur, merely
on demand from the Corporation stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Corporation by reasons of breach of
the said Transporter(s) of any of the terms and conditions contained in the said agreement or by
reason of the Transporter's failure to perform the said Agreement. Any such demand made in the
bank shall be conclusive as regards the amount due and payable by the bank under this
guarantee. However, our liability under this guarantee shall be restricted to an amount not
exceeding Rs..........................................................
 C. We undertake to pay the Corporation any money so demanded notwithstanding any dispute or
disputes raised by the Transporter(s) in any suit or proceedings pending before any court or
Tribunal or Arbitrator relating there to our liability under this present being absolute and
unequivocal. The payment so made by us under this bond shall be a valid discharge of our
liability for payment there under and the Transporter(s) shall have no claim against us for making
such payment.
D. We.............................................(name of Bank).........................................further agree that the
guarantee herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said agreement and that it shall continue to be enforceable till
all the dues of the Corporation under or by virtue of the said Agreement have been fully paid and
its claims satisfied or discharged or till the corporation certifies that the terms and conditions of
the said agreement have been fully and properly carried out by the said Transporter(s) and
accordingly discharge this guarantee. Unless a demand or claim under this guarantee is made
on us in writing on or before ..................................................we shall be discharged from all
liability under this guarantee thereafter.
E. We.................................................(name of bank)....................................................
further agree with the Corporation that the Corporation shall have the fullest liberty without our
consent and without affecting in any manner our obligations hereunder to vary any of the terms
and conditions of the said Agreement or to extend time of performance by the said
Transporter(s) from time to time or to postpone from any time or from time to time any of the
powers exercisable by the Corporation against the said Transporter(s) and to forbear or enforce
any of the terms and conditions relating to the said agreement and shall not be relieved from our
liability by reason of any such variation or extension being granted to the
said Transporter(s) or form any forbearance, act or omission on the part of the Corporation or
any indulgence by the Corporation to the said Transporter(s) or by any such matter or thing
whatsoever which under the law relating to sureties would but for this provision have effect of so
relieving us.
F. Bank Guarantee shall remain in force upto..............................................................
G. This guarantee will not be discharged due to the change in the constitution of the bank or the
Transporter(s).
H. The bank agrees that this guarantee may be invoked on a number of occasions but so that the
total amount payable hereunder shall not exceed Rs........................
I. We.....................................................(name of bank)...............................................
lastly undertake not to revoke this guarantee during its currency except with the previous consent
of the Corporation in writing.
Dated..............................................day of................................................200
................................................
(Name & Signatures of the bank)

Note : Validity of Bank Guarantee shall be beyond six months of Validity of Contract
 SIGNATURE OF BIDDER WITH SEAL

ANNEXURE-W4

INDEMNITY BOND/ UNDERTAKING

(On Non-Judicial Stamp Paper of Rs. 100/- duly notarised)

From M/s.

To,
M/s. Indian Oil Corporation Limited,

State Office

1. Work Order No date

2. Agreement No date

THIS INDEMNITY BOND/UNDERTAKING executed at this day 20

by M/s hereinafter called the Contractors (which
expression shall mean and include, if the context so admits, the partners or partner for the time being
of the firm and their or his respective heirs, executors and administrators/ its successors and assign in
law) in favour of M/s INDIAN OIL CORPORATION LIMITED (MKTG. DIV.) a Company incorporation
under the Companies Act I of 1956 and having its Registered Office at G-9, Ali Yavar Jung Marg,
Bandra (E), Mumbai - 400 051, hereinafter called 'the corporation' (which expression shall include its
successors and assigns in law)

WHEREAS the Corporation, desirous of having executed certain work specified in the offer letter/work

order No. dated issued by the Corporation on the contractors,

describing the work to be done, prepared and the same have been signed by or on behalf of the
parties hereto AND WHEREAS the contractors have agreed with the Corporation to execute and
perform the said work specified in the said offer letter/work order upon certain terms and conditions
provided in the Agreement executed between the contractors and the Corporation and also contained
in the General conditions of contract attached thereto.

AND WHEREAS THE CONTRACTORS are bound by law to comply with the provisions of various
Labour Laws like Minimum wages Act, 1948, equal remuneration Act 1976, Inter-State Migrant
Workmen (Regulation of Employment and Conditions of Service) Act, 1979; Contract Labour
(Regulation and Abolition Act, 1970), Workmen's Compensation Act, 1923, Employees State
Insurance Act as also the Provident Fund Act providing for Provident Fund Scheme for labourers
engaged by the contractors but in the event of violation of the provisions of various amenities and
facilities to the workers under the different labour laws, not only the contractors, but also the
Corporation as the principal employer becomes liable for the acts of commission and omission by the
contractors.

IT IS THEREFORE THE INTENT OF THIS INDEMNITY BOND/UNDERTAKING BY the contractors to

indemnify and keep indemnified the Corporation as stated hereinafter.

The Contractors hereby agree, confirm and declare that they have fully complied/will comply with the
provisions of various statutory obligations pertaining to this contract & labour laws, particularly those
referred to herein above and that no violation the provisions of various amenities and facilities to the
workers under different laws has been done by them and in the event of any past or future violation of
the provisions of various labour laws & statutory obligations , the contractors shall indemnify and keep
the Corporation duly indemnified against all losses, damages, costs, charges, expenses, penalties,
suits are proceedings which the corporation may incur, suffer or be put to.

The Contractors hereby undertake to furnish a certificate with regard to the number of labourers
employed by them in the Corporation/ in other organizations throughout the country to the Location
Incharge of the Corporation where the work is undertaken by the Contractors.
The contractors hereby confirm and state that they are duly registered under the Contract Labour
(Regulation and Abolition) Act 1970, as amended from time to time that they undertake to furnish a
certified copy of the requisite licens4e obtained by the contractors from the competent authority to the
Corporation's representative.

The contractors hereby undertake to keep proper record of the attendance of his Labourers and will
give opportunity to the Officers of the Corporation to supervise the same and confirm upon the
Corporations representative the right to countersign the said register. The contractors shall provide a
copy of the pay sheets to the location incharge of the Corporation nominated by the Corporation for
supervision of the payment of wages made to the labourers by the Corporation for supervision of the
payment of wages made to the labourers by the contractors and also confer the right on the
Corporation's representative to supervise the payment of wages to the labourers on the spot.

The contractors state that they are fully aware of provisions of the Provident Fund Act, particularly with
regard to the enrolment of labourers as a member of provident Fund. The contractors further confirm
that they are aware of the provisions that they are fully obliged to recover Provident Fund contribution
from the eligible labourer engaged by them and after adding their own contribution remit the same to
RPFC. The contractors state and confirm that they are fully aware of their obligation to remit the said
amounts on account of Provident Fund to the RPFC within the prescribed period and they have
obtained a separate code number from the RPFC which is bearing Sr. No. dated
from RPFC.

The Contractors will afford all opportunities to the Officers of the Corporation to verify that the
Provident Fund actually deducted by the contractors from the wages of the labourers and the same
together with the contractor’s contribution has been duly remitted by the Contractors to the concerned
PF commissioner. The contractors also undertake to provide photocopy of the receipt issued by the
concerned PF Commissioner for having received the PF contribution from the contractors.

In the event the Location Incharge of the Corporation is not satisfied about the Payment of wages

made and the recovery of PF etc. from the labourers employed by the Contractors, the contractors
hereby agree and authorise the Corporation to withhold the payment of their bills till the contractors
complete all the obligations in this matter.

Notwithstanding the provisions contained in clause - 7 above, the contractors hereby undertake and
authorize the Corporation to recover dues payable by the Contractors to the labourers employed by
them as also amounts on account of PF contributions (including the contractors contribution) as also all
losses, damages, cost, charges, expenses, penalties from his bills and other dues including the
security amount.

The contractors hereby agree that the aforesaid indemnity undertakings or in addition to and not in
substitution of the terms and conditions contained in the tender documents and the offer letter/work
order and also the agreement executed by the contractors with the Corporation.

The contractors hereby confirm, agree and record that this letter of undertaking and indemnity bond
shall be irrevocable and unconditional and shall be binding on their heirs, executors, administrators
and legal representatives and shall ensure for the Corporation’s benefit and for the benefit of its
successors and assigns.
Yours faithfully

DATE

WITNESS : (1)

(full address)

WITNESS : (2)

(full address)
 FINANNEXURE-W5

DANGEROUS PETROLEUM REGULATION OF TRUCKS

1. The trucks to be engaged for transportation of cylinders should strictly conform to the
regulations stipulated in the Petroleum Act, 1976, any amendment or re-enactment
thereof from time-to-time under rules and order(s) framed there under.

2. The trucks engaged for transportation of LPG cylinders should also conform to the
following requirements:

a. There shall be no sharp projection inside the truck on the platform and sides of
the lorry.
b. The exhaust from the engine should be with under the drivers cabin and exhaust
pipe should be welded with an ISI approved spark arrestor.
c. The Cab of the truck shall be of all metal construction and its rear window, if
provided, shall be fully covered with wired glass. The cab and the engine shall
be separated from the load by a fire resisting shield whose dimension shall fully
cover the cab end of the load.
d. The truck should be fitted with a double pole wiring system with the “Master
Switch” in driver’s cabin.
e. The fuel of every truck if installed behind the cab of the truck/fire screen, shall
be :

i) So designed, constructed & installed as to present no unusual hazard,

shall be arranged so as to permit drainage without removal from their
mountings and;

ii) Protected against blows by stout steel guards.

f. The trucks should be fitted with the fixed body of adequate height so that the
cylinders are not stacked beyond the side support of the body.

g. The trucks must carry two number 10 kg DCP type and one number 1 kg DCP
type fire extinguisher.
h. The voltage of the electric circuit should not exceed 24 volts.
i. Electrical wiring shall :
A) Be heavily insulated and be adequate for maximum load to be carried.

B) Be provided with suitable over current protection in the form of fuses or

automatic circuit breakers and also with master switch to cut off the
current supply in an emergency.
 ANNEXURE-W6

GAS CYLINDER RULES 1981

The transportation of LPG cylinders is/are covered by the Gas Cylinder Rules 1981. It will be the
responsibility of the contractor(s) to ensure that the truck and the operations fully conforms to the
above rules in all respect. Some important stipulations of the Gas Cylinder Rules 1981 are noted below
for reference and guidance:

a. Cylinders filled with any compressed gas shall not be transported by a bi-cycle or any other
two/wheeled mechanically propelled trucks.
b. Cylinders shall be so transported as not to project in the horizontal plain beyond the sides or ends
of the truck by which they are transported.
c. There shall be no sharp projections on the inside of the truck.
d. Cylinders shall be adequately secure to prevent their falling of the truck and being subject to rough
handling, excessive shocks of local stresses.
e. Every cylinder containing compressed gas shall have its valve securely closed so as to prevent
leakage. Valves fitted to the cylinders containing LPG shall be provided with security nut on the outlet
to act as a secondary means of safeguard against leakage of gas.
f. The LPG cylinders shall always be transported and kept in the upright position and shall be so placed
that these cannot be knocked over.
g. During unloading care should be taken so that no damage is caused to the cylinders, and cylinders
are not thrown from the truck during unloading.
h. Two suitable fire extinguishers of 9 kg DCP type in sound conditions and in proper working order,
should be carried in the truck in an easily accessible position.
i. Exhaust of the truck must be fitted properly with spark arrestor of a design approved by Chief
Controller of Explosives.
j. No other materials / goods are to be carried in the truck while it is loaded with LPG cylinders.
k. Smoking is strictly prohibited in the truck and no fire or any source of ignition is to be permitted on
and in the vicinity of the truck.
l. Besides crew, i.e. the driver and a helper no other person is to be allowed to travel in the trucks
carrying LPG cylinders.
m. Trucks crew should be adequately trained with operation of the extinguisher available on it.
n. Any cylinder containing flammable gas which develops a leak during transport shall promptly be
removed to an isolated place away from the source of ignition and the person responsible for
transportation shall immediately contact the filler or consignor as the case may be for necessary
advice.
 ANNEXURE-W7

INDANE BOTTLING PLANT,

PACKED TRUCK CHECKLIST AFTER ISSUANCE OF LOI

REF NO. : -------------------------- DATE:

TRUCK NO. :
TRANSPORTER’S NAME
:
OWNED / ATTACHED :
S.No. Parameters Observation Remarks (OK/Not OK)
1a RC Book available and issued for Goods truck
1b RLW - ULW > = carrying capacity
1c Model No. & Make
2 Insurance (comprehensive) and CLLI
3 Road permit validity
4 Road tax validity
5 Battery Terminal rubber caps
6 Fire Extinguisher (BIS Approved) -2 nos.
7 Battery cut off switch (300 A)
8 Spark Arrestor (PESO approved make)
9 Colour Scheme (IOCL standard)
10 Diesel Cover & lock
11 Tyre Condition (including stepni)
12 Improper / Loose Wiring
13 Cabin Condition
14 Rubber Mats / Floor condition
15 Cage condition (Tight Fit)
16 Loading Pattern
17 Fuse Box condition (wires, etc.)
18 Fitness validity
19 First Aid Kit
20 ABS available in truck
21 VTS availability

INSPECTED BY: Signature

Name of inspecting Officer

Transporter’s

Checklist Approved Representative

Plant Incharge
(Name & Signature)
 Annexure-W8

CALCULATION ON RESERVATION OF TRUCKS:

% reservation STATE OFFICE

Sl. No. Category
of NIT Number 342/ 357 504 / 525
A NIT Number X Y
B SC 15 0.15*X 0.15*Y
C ST 7.5 0.075*X 0.075*Y
D SC/ST - TOTAL 22.5 B+C B+C
E MSE - Women 3 0.03*X 0.03*Y
F MSE - SC/ST 5 0.05*X 0.05*Y
G MSE – General 17 0.17*5 0.17*5
H MSE - TOTAL 25 E+F+G E+F+G