FAQ for Schoology Gradebook, 2018-19

● How should my gradebook be setup?

● How do I view my advisees’ grades​ (for counselors)

● What flags should I be using?

● How do I know if a student has submitted/re-submitted work, once it has been

graded/flagged?

● How do I change a grade once it has been flagged?

● How do parents view grades?

● How might support teachers/paras see course content without being enrolled in each course?

● I have paper assignments or assignments without due dates (self-paced or student

completion, for example). How do I let parents and other supporting adults know not to worry
about a slash (--) for a grade?

● Q: How do I enter my semester grades in Skyward?

● How do we look up 504 information on Schoology?

● Will we take attendance in Schoology?

● How do we grade adjust at the end of the semester on Schoology?

● How do I show parents what is missing and can still be handed in for credit? We
usually check the missing box in Skyward.

● How can I record comments about an assignment grade, like the original score of a
test or who has made corrections for a retake?

● How do we access academic history or current grades in other classes?

● How do I “hide” grades for a short time while I am grading other student’s work?

○ Temporarily, unpublish the assignment. Takes it out of the gradebook view

and allows you to grade all students without them seeing the scores.

 Q: How should my gradebook be setup?

Answer:
Categories*=​Formative​ and ​Summative​, weighted appropriately for your grade/dept
*Formative and Summative should be ​calculated by Total Points​, NOT Percent
Grading Periods = Should be set up ​quarterly​, depending on the length of your course
Final Grade Settings = ​Secondary Grade Scale
 Q: How do I view my advisees’ grades (counselors)?
Answer:
From the Schoology ​Home ​screen, click on A ​ dvisees.
Search ​for your advisee (either by first or last name), click on their name.
The ​Summary ​tab will show you an overview of the student’s grades.
The ​Grades ​tab will allow you to dig deeper into each class and assignment.
*You can copy the URL for each student to create quicker access to your advisee list.

 Q: What flags should I be using?

Answer:
Use the ​Excused ​flag for work you want to excuse or for “no count”
Use the ​Missing ​flag for work that is missing or not completed. This will impact the
grade, as it will automatically be scored a 0.
If there is more information necessary to share with the student, parents, or other adults
supporting this student, please also use the ​Comment ​feature to note things such as:
absent, redo, please see teacher, etc.
Only use the ​Incomplete ​flag in extreme circumstances. It does not impact the grade
and can therefore lessen the urgency of getting the work completed.

 Q: How do I know if a student has submitted/re-submitted work, once it has been
graded/flagged?
Answer:
Use the view filters in the gradebook.
 Open a course’s gradebook and click on ​View ​from the menu above the grades.
Some filters you may find most helpful are ​Marked ‘Missing’ with Submission​ and
Graded with New Submission​.
● Marked ‘Missing’ with Submission: ​Highlight individual cells that you've marked missing,
for which students have made a submission. Tip: After applying the view filter, click the
item icon to directly open the new submission.
● Graded With New Submission: ​Highlight all graded items for which the student
subsequently turned in another submission.

Ordering your gradebook so the most recent assignments are first can simplify the
teacher workflow.

Having a student email you about their late work is now ​optional, student choice​, if
they want to let you know they have submitted late work.

 Q: How do I change a grade once it has been flagged?

Answer:
Once you have used a flag, to remove the flag, simply ​click on the flag​ to remove it.
You are now able to enter a grade. At this time you may also want to keep or modify a
comment you have added as well.

 Q: How do parents view grades?

Answer:
Parents can view grades by following the directions outlined in ​this handout​. They may
also sign up for daily or weekly email notifications using ​these directions​.

 Q: How might support teachers/paras see course content without being enrolled in each
course?
Answer:
Click on the ​Courses ​dropdown in Schoology > Click on ​See All​ in the lower right hand
corner.
Click on ​Course Listing​ to see all courses in your building(s).
For ease of navigating, click ​Hide archived courses,​ then search for the course in the
available pages. *Note: courses are listed in alpha order, so you can estimate and jump
pages if necessary.

 Q: I have paper assignments or assignments without due dates (self-paced or student
completion, for example). How do I let parents and other supporting adults know not to
worry about a slash (--) for a grade?
Answer:
 For clarity, please use parentheses at the end of the title of an assignment that is on
(paper) or (self-paced), so parents and other supporting adults can check in with the
student about the work, without assuming the work is missing.

 Q: How do I enter my semester grades in Skyward?

Answer:
Follow the instructions found ​here​.