Admission, Registration,

Examination and Evaluation

Guidelines for Ph.D.
 DOCTOR OF PHILOSOPHY (Ph.D.)
Admission, Registration, Examination and Evaluation Guidelines
(With effect from the Academic Year 2018 – 2019)

2.1 Application to Ph.D.Programme

Admission to Ph.D. programme will take place during two sessions in a year (June and
December). The admission schedule will be announced through advertisement on the
University of Madras website. The candidates are required to fill up the online application
within the specified date and submit requisite fee as per instruction given in the university
website. Admission portal shall remain open for a specified period as notified by the
University(June 1-30 and December 1-30)
2.2 Schedule for admission andRegistration

a. January session - Online Application available during the month ofDecember

S.No Schedule for Admission and Registration Timeline

1 Online Application for Ph.D. December 1st-31st

2 Submission of selected candidates by Department / College January 31st

Uploading the approved Candidates and pending
3 February 28th /29th
applications in the website
4 Payment of fees and Provisional Registration deadline March 31st

5 Constitution of Research Advisory Committee (RAC) April 30th

6 Methodology Examination March Next Year

7 Continuation of Registration through online system July 1st- 31st

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 b. July session - Online Application available during the month ofJune

S.No Schedule for Admission and Registration Timeline

1 Online Application for Ph.D. June 1st-30th
2 Submission of selected candidates by Department / College July 31st
3 Uploading the approved Candidates and pending applications
August 31st
in the website
4 Payment of fees and Provisional Registration deadline September 31st
5 Constitution of Research Advisory Committee (RAC) October 30th
6 September Next Year
Methodology Examination
7 Continuation of Registration through online system July 1st-31st Next Year

2.3 Procedure forAdmission

2.3.1 The process of selection involving scrutiny of applications, conduct of Entrance
Examination, preparing of merit list and of selection list should be completed within the
specified time limit. The eligibility conditions for the candidates shall be strictly followed
as per the University of Madras Ph.D. Regulations 2018 under the clause 2.1 (available in
the website:www.unom.ac.in)

2.3.2 Admission to Ph.D., shall be made through an entrance test. The entrance test which will
be conducted by the respective Department / College /Institution shall carry a maximum
of 50 marks as detailedbelow:

Sl.No. Type of Examination Maximum Marks

1 Written 35
2 Oral 15
Total 50

2.3.3 50% of marks shall be taken from the qualifying examination (PG or equivalent)
secured by thecandidate.
2.3.4 The candidate should secure at least 25 marks out of 50 marks in the entrance test
(Written andOral).

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2.3.5 The candidate should take the examination only in the subject for which he/she has
applied for admission to the Ph.D. programme.Syllabus of the entrance test will consist of
50% Research Methodology and 50% of specific subject of Ph.D.degree.
2.3.6 The interview or viva/voce shall test the competency of the candidate for the proposed
research and also whether the proposed area of research can contribute to newor
additionalknowledge
2.3.7 The Head of the Department/College/Institution in consultation with Supervisor from the
concerned subject may design the question paper for the entrance test. The question
paper has to be set and valued by the respective admission committee of the
Department/College/Institutionsonly.
2.3.8 Allocation of Research Supervisor:Permanent faculty member or Scientist of the
Institution are eligible to guide Ph.D. scholar. A Research Supervisor/Co-Supervisor who
is a Professor, at any given point of time, cannot guide more than Eight Ph.D. scholars.
An Associate Professor as Research Supervisor can guide up to a maximum of six Ph.D.
scholars and an Assistant Professor as Research Supervisor can guide up to a maximum
of four Ph.D.scholars.
a. For the Research Institutions the Senior Principal Scientist (Scientist-F)/Chief Scientist
(Scientist-G) may be considered to guide eight Ph.D. Scholars as under the cadre
Professor.
b. Associate Professors in Self-financing Colleges / Self-supporting Departments in Aided
Colleges with 12 years of teaching experience in UG and PG / PG Degree courses and for
the Research Institutions the Principal Scientist (Scientist-E-II) / may be considered to
guide six scholars as under the cadre AssociateProfessor.
c. Scientist (Scientist-C) / Senior Scientist (Scientist-E-I) may be considered to guide four
Research scholars as under the cadre AssistantProfessor.
2.3.9 The candidate with fellowship from the MHRD,UGC, CSIR, DST,ICMR, ICSSR etc. /
JRF/SRF/Project Fellow/etc., appointed in the major research project from funding
agencies, Foreign/NRI candidates / and teachers working in affiliated colleges shall be
exempted from entrance test.
2.3.10 The Head of the Department of the University / The Principal of the College / The
DirectorofrecognizedResearchInstitutionshouldinsistontheproductionofan

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 eligibility certificate obtained from the Registrar of the University of Madras, before
granting admission to them in respect of candidates who have passed their qualifying
examination from other Boards / Universities.
2.4 DepartmentalCommittee
2.4.1 The Departmental Selection Committee (DSC) should be constituted by the Head of
the Department with two recognized guides in the department with the proposed
guide (a minimum of three members should be in the committee) as convener. If
only one guide is available in any department, such department should constitute the
above committee with the guides available from the neighboringdepartments.
2.4.2 The minutes of the selection process duly signed by the Departmental / college
admission committee shall be appended. The Departmental Selection Committee
minutes should strictly adhere to the format provided inAnnexure-PHD-H.
2.4.3 The proposed Guide/ Supervisor and the candidate must ensure that the application
is complete and all documents enclosed before submitting the application.
Application submitted without enclosing necessary documents will not be accepted.
No interim correspondence will bemade.
2.4.4 The Departmental Selection Committee must check and verify the candidate’s
eligibility, category of registration, vacancy condition available with the Supervisor
etc. A check list of attested photo copies of certificates (except Transfer Certificate)
verified and certified by the admission committee shall beenclosed.
2.4.5 In case of Ph.D. research on Interdisciplinary basis, the Departmental Selection
Committee shall clearly, specify the Interdisciplinary subject and the co-guide shall
be mentioned if needed.The proposal under inter-disciplinary research should be
submitted in the prescribed format duly approved by the departmental committee
along with the minutes and forwarded by the Supervisor and Head of the Department
concerned
2.4.6 With regard to a candidate proposing to work on the contribution of living
author(s)/personality, a brief research proposal for conducting Ph.D. and a self-
declaration duly certified by the supervisor should be forwarded along with
necessary permission obtained from the concernedauthor(s)/personality.

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2.4.7 In case of foreign candidates, a research visa obtained from the respective High
Commission/Embassy or through Ministry of Human Resource Development, Govt.
of India, New Delhi, for the period of the Ph.D. programme should besubmitted.
2.4.8 For foreign candidates, University Research Admission Committee (Director of
ICOM and Dean Research) shall have meeting with the proposed supervisor and
candidate and forward the minutes to theUniversity.
2.4.9 The Departmental Selection Committee should forward the followingdocuments
a) The applications of the candidates who have applied for the Ph.D. programme along
with theenclosures.
b) List of the candidates applied, interviewed and selected [as per theformat]
c) Minutes of the meeting of the Departmental Selection Committee with signatures and
office seal of all themembers.
d) The check list of certificates (except Transfer Certificate) verified and certified by the
Departmental SelectionCommittee.
e) In case of foreign candidates, a research visa obtained from the respective High
Commission/Embassy or through Human Resource Development, Ministry of
Education, Govt. of India, New Delhi, for the period of the Ph.D.programme.
f) A copy of the Guideship communicationof the concerned supervisor, which was issued
by the University ofMadras.
g) Declaration by the Supervisor (AnnexurePHD-G)
h) The fee payable to the University should be collected from each candidate and remitted
to the University after receipt of the communication regarding approval for admission
to the Ph.D. programme from theUniversity.
2.4.10 The ultimate responsibility of admission rests only with the Heads of the Departments of
the University / Principals of the Colleges / Directors of the Research Institutions
concerned.If, it is observed at a later stage that the admission given by the University
Department / College / Research Institution is incorrect, the same will be cancelled by the
University at any stage of the Ph.D.programme. The Heads of the Departments of the
University/Principals / Directors should certify that the selections are made on the basis
of guidelines issued by theUniversity.

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2.5 Payment ofFees
2.5.1 The fee payable to the University should be collected from each candidate and remitted
to the university after receipt of the communication regarding approval from admission to
the Ph.D. programme from the University.The following fees are payable by every Ph.D.
student admitted to theDepartments:

Sl.No. Amount in
Description
Rs.
i. Cultural and Youth Festival Fee (other than sports, NSS etc.,[Entry only] 30.00
ii. Fee for the Development of Infrastructure facilities in the University. [Entry only] 30.00
TuitionFee
iii. For Humanities Sciences (Full-Time) [PerAnnum] 8000.00
(Part-Time) [PerAnnum] 10,000.00
iv. Libraryfee [PerAnnum] 120.00
v. Internetfee [PerAnnum] 500.00
In addition to the above, the following fees are also payable by every candidate who is working in Laboratories:
vi. CautionDeposit(refundableatthetimeofleavingtheDepartmentafterdeductionthe
cost of breakages,ifany) 1200.00
vii. Special Laboratory fee for Chemicals[perannum] 1500.00
viii. Special Laboratory fee for Computers(Candidates must provide for themselvesthe
consumable for computerfacility)[perannum] 200.00
The following fees are payable by every research scholar admitted to the college/Institution:
ix. Cultural and Youth Festival Fee (other than sports, NSS etc.,[Entry only] 30.00
x. Fee for the Development of Infrastructure facilities in the University. [Entry only] 30.00
xi. Library fee [per annum] 120.00
The following fees are payable by every foreign Ph.D. scholar admitted to the
college/Institution:
xii. Research Fee for Foreign studentsfor
a) Arts 60,000/- perannum
b) Science 1,00,000/- perannum
c) BusinessAdministration 1,00,000/- perannum

2.6 ProvisionalRegistration
2.6.1 The candidate applying for provisional registration shall furnish all information in the
prescribed form, pay the prescribed fee and complete the Online Registration in the
UniversityWebsite.
2.6.2 All applicants who satisfy all the conditions and procedures prescribed shall, after
approval by the University, be provisionally registered for the Ph.D.programme.
2.6.3 Registration for the Ph.D. programme must be done by the candidate within ONE month
after getting the permission from the University with alldocuments.

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2.6.4 A delay up to SIX months for registration can be accepted with a penal fee and reasons
for the delay must be submitted. Also, the delay in registration can also be accepted up to
ONE year with a penal fee and the reasons for the late registration must besubmitted.
2.6.5 Exactly after ONE year from the date of permission if the candidate fails to apply for
provisional registration he/she should not be allowed to pursue the research. Penal fees
shall be prescribed by the Syndicate from time totime.
2.6.6 Continuation of Registration: The online portal for continuation of registration will be
opened from 1st July to 31st July. All Ph.D. scholars [Both Full-Time and Part-Time]
must complete the online application for continuation of Registration with a fee of
Rs.1000/-. The Registration application with attendance certificate and Doctoral
Committee minutes must be submitted to Dean [Research] the office the Dean (Research)
on or before 31st July everyyear.
2.6.7 A candidate seeking exemption for Methodology Examinations of Ph.D. Research on
disciplinary basis and exemption for Research Methodology Examination alone of Ph.D.
Research on inter-disciplinary basis should submit M.Phil.certificates (Provisional &
Convocation) while submitting application for Registration. If certificates are not
submitted, registration will be processed based on only P.G.Qualification.
2.6.8 Every year students should submit the continuation of registration through online with
progress report, failing which the candidate will be treated as withdrawn from the
Ph.D.programme. The candidate’s registration will be cancelled without anyintimation.

2.7 Research Advisory Committee(RAC)

2.7.1 There shall be a Research Advisory Committee, for each Ph.D. scholar. The Research
Supervisor of the scholar shall be the Convener of this Committee. The Head of the
Department concerned, provided he/she is a recognized Supervisor, and one other
member from Institutions in the neighbourhood, who is an expert in the subject and also a
recognized Supervisor for guiding Ph.D. scholars in thatInstitution.

2.7.2 In respect of inter-disciplinary research, the co-guide shall also be included as a member,
in addition to those mentionedabove.

2.7.3 Research Supervisor may also include an expert (may or may not have Ph.D.) from the
Industry / Institution in the Research Advisory Committee in addition to theabove

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 members to provide inputs to the candidate but not to count the mandatory requirement of
approval of Synopsis.

2.7.4 This Committee shall have the followingresponsibilities:

a. To review the research proposal and finalize the topic ofresearch;

b. To guide the research scholar to develop the study design and methodology of research
and identify the course(s) that he/she may have todo.

c. To periodically review and assist in the progress of the research work of the research
scholar.

d. The Research Scholar and Supervisor should appear before the Dean (Research) / College
Principal / Institute Director along with Senior Professor of concerned department who
will review the progress at the end of fourth and fifth year and submit specific
recommendation whether the candidate could complete the research work within one or
twoyears.

e. During the First two years, Research scholar shall present atleast two paper in Regional /
National level Seminar / Conference or shall publish atleast one paper in UGC listed
journal. From third year onwards, atleast one paper must be published in the UGC listed
journals.

2.7.5 A research scholar shall appear before the Research Advisory Committee once in six
months to make a presentation of the progress of his/her work for evaluation and further
guidance. The six monthly progress reports shall be submitted by the Research Advisory
Committee to the Institution/Affiliated College with a copy to the researchscholar.

2.7.6 In case the progress of the research scholar is unsatisfactory, the Research Advisory
Committee shall record the reasons for the same and suggest corrective measures. If the
research scholar fails to implement these corrective measures, the Research Advisory
Committee may recommend to the Institution/Affiliated College with specific reasons for
cancellation of the registration of the researchscholar.

2.8 Conversion of Full-Time Registration into Part-Time andVice-Versa

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2.8.1 Notwithstanding anything prescribed in these regulations, the University may permit
conversion from Full-time to Part-time research in respect of candidates registered, for
valid reasons and subject to satisfying the regulations, rules and conditions in force after
completion of Two years under Full-time research. Candidates who are qualified
NET/SET/JRF are permitted to convert their Full-time research programme into Part-time
research programme after a gap of one-year from the date of Registration provided they
are appointed as Asst. Professor or equivalent category in College / University.
Conversion from Part-time to Full-time research is permitted at any point of time for part-
time scholars.

2.9 Change of Supervisors and Transfer ofScholars

2.9.1 The Head of the Department / Principal /Director shall consider the Ph.D. scholars
complaints relating to Ph.D. Supervisors and requests for transfer of Supervisor and
resolve the issue amicably referring to a subject expert Committee or Research Advisory
Committee. Change of Supervisor shall be informed to the University for approval within
onemonth.

2.9.2 Transfer of Ph.D. scholars from one Supervisor to another Supervisor can be effected,
with mutual willingness given by both the present and proposedSupervisors.

2.9.3 In the case of change of Supervisor or transfer of candidates is proposed without the
consent of any one of the parties (Candidate or Supervisor) concerned, or complaints
against the Supervisor, the matter shall be referred to a Committee constituted by the
Vice-Chancellor and the Vice-Chancellor be authorised to take a decision on such
matters. The decision of the Vice-Chancellor shall befinal

2.9.4 The Supervisors who wish to avail leave/lien/deputation beyond a period of SIX
MONTHS shall nominate a Supervisor of the department or Head of the Department in
the concerned subject for the candidates registered with them for the period of absence
and shall intimated to the University well inadvance

2.9.5 In the case of a research Supervisor working under the self-financing stream and who
wishestoleavetheInstitutionforwhateverreasons,itistheresponsibilityofthe

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 Principal of the College to take necessary steps to transfer the candidates registered under
the said teacher after obtaining necessary approval from the University.

2.10 Cancellation ofRegistration

2.10.1 In case of candidates who do not possess an M.Phil. degree, who have not taken Part I
course work and examination and the Minutes of the meeting of the Research Advisory
Committee are not forwarded to the University for confirmation of provisional
registration on completion of ONE year of provisional registration, their registration shall
be cancelled for both Full-time and Part-time programmes by the University on
completion of 18 months from the date of provisionalregistration.

2.10.2 In case of recommendation for cancellation of the registration by the Supervisor, the
candidate shall be intimated about the grounds on which the registration is being
proposed for cancellation.

2.10.3 Any complaint relating to change of guidance, etc will be referred to a Committee
constituted by the Vice-Chancellor and based on the report of the committee action will
betaken.

2.11 CourseWork

2.11.1 Every candidate provisionally registered for the Ph.D. programme shall undergo course
work in the first year (two semesters). The Course Work consists of thefollowing:

Marks
Paper Title of the Paper Credits
(Max) (Min)
I Research Methodology 100 55 4
II An advanced paper in the subject concerned 100 55 6
III Background Paper relating to the candidate’s Ph.D. work 100 55 6
Viva-Voce Examination 100 55

2.11.2 Candidates already holding M. Phil. Degree and admitted to the Ph.D. programme, or
thosewhohavealreadycompletedthecourseworkinM.Phil.areexemptedfromwriting

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 the research methodology in the course work. If the proposed topic is related to M.Phil.
Course Work, he/ she shall be exempted from writing all three papers.

2.11.3 A Ph.D. Scholar has to obtain a minimum of 55% of marks (or an equivalent grade in the
UGC 7 point scale or an equivalent grade/CGPA in a point scale wherever grading
system is followed) in the course work in order to be eligible to continue in the
programme and submit the Ph.D. thesis. A viva-voce examination shall be conducted for
testing the domain knowledge of the research scholar (thesiswork)

2.11.4 The results of the Course work and viva-voce will be communicated by the Supervisor to
the University with the answer scripts and questions along with the Minutes of the
Meeting of the Research AdvisoryCommittee.

2.11.5 On the basis of course work and viva-voce examinations, provisional registration of the
research scholar will be confirmed by theUniversity.

2.11.6 During the First two years, Research scholar shall present atleast two papers in Regional /
National level Seminar / Conference or shall publish atleast one paper in Scopus/Web of
Science/UGC-CARE listed journal. From third year onwards, atleast one paper must be
published in theScopus/Web of Science/UGC-CARElistedjournals.

2.11.7 A Research scholar shall appear before the Research Advisory Committee once in six
months to make a presentation of the progress of his/her work for evaluation and further
guidance. The six monthly progress reports shall be submitted by the Research Advisory
Committee to the University/Institution/Affiliated College with a copy to the research
scholar.

2.12 Submission ofSynopsis

2.12.1 Prior to the submission of the Ph.D. thesis, the Research scholar shall make a
presentation in the Department before the Research Advisory Committee, which shall
also be open to all faculty members and other Research scholars. The feedback and
comments obtained from them may be suitably incorporated into the draft thesis in
consultation with the Research AdvisoryCommittee

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2.12.2 Not less than THREE months before the submission of the Ph.D. thesis, every candidate
shall submit to the University, through the Supervisor or the Convener of the Research
Advisory Committee wherever pertinent, a Synopsis (THREE COPIES) of the proposed
thesis together with the certificate of the Research Advisory Committee and stating the
title of the thesis to be presented in the prescribed application form along with the
prescribedfee.

2.12.3 The synopsis shall be submitted both in the form of hard copy and soft copy in CD. The
hard copy should not exceed 20 type written or printed pages (one side only of A4size).

2.12.4 Not later than SIX MONTHS after the submission of the synopsis and after the expiry of
the minimum period of research prescribed, every research scholar shall submit
prescribed application and FIVE COPIES of the Ph.D. thesis (not exceeding 250 pages)
embodying the results of the research carried out by him/her along with the prescribed
fee. In addition, the thesis shall also be submitted in the form of soft copy inCD.

2.13 PlagiarismCheck

2.13.1 Before submission of Ph.D. thesis, plagiarism report should be obtained from the
Controller of Examinations, University ofMadras.

2.13.2 The Syndicate shall evolve a mechanism using well developed software and gadgets to
detect plagiarism and other forms of academic dishonesty. While submitting for
evaluation, the thesis shall have an undertaking from the Research scholar and a
certificate from the Research Supervisor attesting to the originality of the work, vouching
that there is no plagiarism and that the work has not been submitted for the award of any
other degree/diploma of the same Institution where the work was carried out, or to any
other Institution.

2.13.3 The Plagiarism software, its operations and threshold level will be as decided by the
Syndicate.

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2.14 Submission ofThesis

2.14.1 Ph.D. scholars must publish at least one Research paper in Scopus/Web of Science/UGC-
CARE listed journal for non-Science discipline and at least two Research papers in
Scopus/Web of Science/UGC-CARE listed journals for Science discipline. Further, the
Research scholar should make two paper presentations in conferences/symposia/seminars
before submission of the Ph.D. thesis for adjudication, and produce evidence for the same
in the form of presentation certificates and/orreprints

2.14.2 The Ph.D. Thesis/Synopsis may generally be written in English (for subjects other than
languages). However, the thesis may also be written in Tamil andsubmitted.

2.14.3 The title page of the thesis, cover, format, etc., should strictly conform to the format of
presentation as prescribed and the thesis (all copies) should carry a declaration by the
Research scholar as prescribed and certificate as prescribed duly signed and issued by the
Supervisor. The thesis should NOT be hard bound and it should have a thin and flexible
cover and printed on bothsides.

2.15 Evaluation of Thesis and Public Viva-VoceExamination

2.15.1 Panel of Examiners

2.15.1.1 The supervisor shall submit the panel of examiners as per the prescribed format
(Annexure-Ph.D-R).The supervisor or the candidate or anybody on behalf should not
contact the examiners under any circumstances. The Ph.D. thesis submitted by the
research scholar shall be evaluated by his/her Research Supervisor and at least two
external examiners, who are not in employment of the Institution/Affiliated College,
of whom one examiner may be from outside thecountry.

2.15.2 Evaluation of the Thesis

2.15.2.1 The Board of Examiners so appointed shall evaluate the thesis and report on the merit
ofthethesisfortheawardofthePh.D.degree.Eachexaminerisexpectedtogivea

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 detailed report on the thesis apart from a duly filled in proforma for adjudication of
the Ph.D. thesis in the format prescribed by theUniversity.

2.15.2.2 The Board of Examiners shall report on the merit of the candidate as “Highly
commended” or “Commended” or “To be Resubmitted” or “NotCommended”.

2.15.2.3 The two external examiners shall send the hard copy of the individual reports together
with the duly filled in proforma for Adjudication of the Ph.D. thesis to the
Supervisor/Convener and the soft copy of the report to the Controller of
Examinations. Together with his/her individual report and the duly filled in
proforma, the convener will prepared a consolidated report, bringing out the salient
points made in individual reports.The consolidated report shall be submitted by the
Supervisor to the Controller of Examinations within amonth.

2.15.2.4 If all the three examiners unanimously recommend the award of the degree, the
candidate will be asked to appear for a public Viva-VoceExamination.

2.15.2.5 If any examiner has in his\her report made some comments and suggested
corrections/modifications/alternations, the candidate will be asked to carry out the
same in the thesis through the Supervisor. The Supervisor shall furnish a certificate
along with two corrected thesis submitted by the candidate to this effect, together
with the list of corrections, to the University before the public viva-voceexamination.

2.15.2.6 If one of the external examiners recommends the award of the degree and other does
not recommend the award of the degree, the Syndicate may refer the thesis to a fourth
examiner so appointed, who shall belong to the same category (i.e., from India or
outside India) as the original examiner who valued the thesis and has not
recommended.

2.15.2.7 The fourth examiner will not be provided with the report of the other examiners. If
the fourth examiner recommends the award of the degree, the candidate will be asked
to appear for a public viva-voce examination prescribed earlier. If the fourth
examiner also does not recommend the award of the degree, the degree will not be
awarded to thecandidate.

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2.15.2.8 Any complaints relating to valuation of the thesis, etc., will be referred to a
Committee constituted by the Vice-Chancellor and based on the report of the
committee, further action will be taken.

2.15.2.9 Supervisor shall not correspond with the examiners under any circumstances while
the thesis is in the evaluation process. Any violation will lead to debarring the faculty
member from guiding Ph.D. Research scholar and face disciplinary action. Similarly,
any attempt by the Research scholar to contact the examiners will lead to
withholding/withdrawal ofdegree.

2.15.2.10 The two external examiners will be asked to send the hard copy of the reports directly
to the Supervisor/Convener and a soft copy of the reports to the Controller of
Examinations

2.15.3 Resubmission of the Thesis

2.15.3.1 A candidate whose thesis has not been commended for the award of the degree may
be permitted to resubmit it on a second occasion with a period of one year from the
date of declaration of the results with a specific statement from the candidate and the
Supervisor about the additional research work conducted and the revision done in the
thesis.

2.15.3.2 The resubmitted thesis shall be referred to the same examiner who originally
evaluated the thesis forRe-valuation.

2.15.4 Viva- voceExamination

2.15.4.1 Public Viva-Voce will be conducted based on the satisfactory reports of the
examiners.The circular for the viva voce and the defense of thesis shall be notified at
least fifteen days inadvance

2.15.4.2 The viva-voce examination, based among other things, on the evaluation reports of
the examiners, shall be conducted by the Research Supervisor and at least one of the
two external examiners or an external examiner appointed by the Vice-Chancellor,
and shall be an open and public defense including members of the ResearchAdvisory
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 Committee, all faculty members of the Department, other research scholars and other
interested experts/researchers.

2.15.4.3 The Indian and / or the Foreign examiner may participate in the Viva-voce
examination through Skype / Video conferencing but is notmandatory.

2.15.4.4 A copy of the thesis of the candidate appearing for the public viva-voce examination
shall be deposited in the departmental library for perusal of those interested to read
the thesis before the conduct of the public viva-voce examination, together with
appropriate public notice issued by the Supervisor for thepurpose.

2.15.4.5 A format for the public viva will be prepared and the public viva-voce needs to be
conducted at a central (Research) place and the proceedings of the viva-voce need to
be sent to the Office of the Controller ofExaminations.

2.15.4.6 Members of the department in the subject concerned where the candidate conducted
research and outside specialist, if any, may participate in the public viva-voce
examination. The Supervisor shall convey to the University, the result of such public
viva-voce examination duly endorsed by the external examiner, together with a list of
participants in the examination with their signature, designation andaddress.

2.15.4.7 A candidate who is successful at the public viva-voce examination shall be declared
to have qualified for the Ph.D. degree by theSyndicate.

2.15.4.8 If for any reason the Supervisor is unable to conduct the viva-voce examination even
one month after the approval of the consolidated report on the Ph.D. thesis by the
University and after appointment of the viva-voce examiner, the Vice-Chancellor will
be authorised to appoint a faculty member in the place of the Supervisor to conduct
the viva-voce examination intime.

2.15.4.9 A candidate, who is not successful at the public viva voce examination, may be
permitted to take the same on a second occasion, after the expiry of THREE months.
If he/she is not successful even on the second occasion at the publicviva-voce
examination, the degree will not be awarded tohim/her.

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2.15.1.1 No candidate shall be permitted to submit a thesis or to appear for the public viva- voce
examination for more than TWO occasions.

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Annexures for Ph.D.

Page 27
 ANNEXURE – PHD-A

UNIVERSITYOFMADRAS
(EstablishedundertheActofIncorporationXXVIIof1857-
MadrasUniversityAct)[StateUniversity]CentenaryBuildings,Chepauk,Chennai600005.

Application for Admission to Ph.D. Degree Programme

Application No.
English :
Candidate Name:
Tamil :
PersonalDetails
Date of Birth
Gender Male Female Transgender
Community
Nationality
Religion

Address

Father Name
Mother Name
Email
Phone(Landline) Mobile
Qualification Particulars
Academic Month & Year
School / College Name Board/University %
Qualification of Passing

Page 28
 OtherQualifications
Details Month and YearofPassing. Subject
NET
SLET / SET
Details of theSupervisor
Candidate’s Subject in PG

Guide’s Subject in PG

Guide’s Subject in Ph.D.

Whether the Supervisor has publishedarticles/research papers/
books?
Awards, Medals, Prizes and Honorsachieved by the Supervisor
Any other particulars the applicant would liketo furnish for the
consideration of theauthorities with regard to admission
Whether the applicant has previouslyregistered for Ph.D./
M.Phil. course etc., Ifso, give details
Broad Theme / Title of the proposedResearch Topic
(In block letters)
Qualification approval Ref.No.& Date

Present Working Address with designation

Declaration by Full-Time Non-Stipendiary applicants: Signature:
I hereby declare that I am not working anywhere eitheron a Full-
time or Part-time basis.

Declaration by all applicants Signature:

I hereby declare that all the particulars given above arecorrect
and I agree to abide by the rules and regulations of the
University that are in force from time totime.

***(Without signature application is invalid) Place:

Date :
Application for Admission to Ph.D. Degree - Checklist for Admission Application:
Attested photo copies of following certificates are to be furnished along with the application:
1. The candidates are required to submit the On line application (format-Annexure-PHD-A)
2. Attested copy of SSLC, HSC, UG, PG and M.Phil. or NET or SLET. Mark Statements and Degreecertificate
/ Provisional Certificates. Consolidated Mark sheet for PG to be enclosed
3. A copy of the Guideship communication which was issued by theUniversity
Page 29
4. Rs. 500/- towards processing fee for admission to Ph.D.should be made online payment only. (Fee exemption
for SC / ST candidates, Attach attested copy of CommunityCertificate).
5. CommunityCertificate
 6. Birth Certificate / S.S.L.C.Certificate
7. If Stipendiary: A copy of the Stipendiary communication (UGC/JRF/SRF) from the Department / College /
Institutions and Joining report (if alreadyjoined).
8. For Inter-Disciplinary Research:Candidate who wish to pursue Ph.D. Programme on Inter-Disciplinary
basis, he/she is requested to furnish the detailsin the prescribed format (Annexure-PHD-B) and send the same
duly signed by the Guide and Co -supervisor and the Principal of theCollege/Head of the
Department/Director of the Research Institution where he/she is proposed to do researchand the same should
be approved by the Departmental SelectionCommittee.
9. For Inter-Disciplinary Research:The Research Proposal (Not more than 500 words) signed by him/her and
the supervisor with seal, the sameshould be approved by the Departmental SelectionCommittee
10. A Co-guide in the subject within the jurisdiction of University of Madras has to be chosen and his / her
acceptanceletter has to be furnished along with the copy of the Guideship communication [for Co-Guide]
which was issued bytheUniversity.
11. For Part-Time (External) candidates only:An undertaking letter from the supervisor to monitor the
candidate’s Research work for a minimum period of six months during his/herresearch(Annexure-PHD-C)
12. For all Part-Time candidates: Service Certificate from the Employer(Annexure-PHD-D)
13. For all Part-Time candidates:No Objection Certificate (NOC) from the Employerfor Part-Time candidates
(Annexure-PHD-E)
14. For Part-Time (External) candidates only:An undertaking letter from the Head of the Institution to monitor
the candidate’s Research work. (where he/she is working) for Part-Time (External) candidates
only(Annexure-PHD-F)
15. Declaration by theSupervisor(Annexure-PHD-G)
16. Minutes of the Departmental Selection Committee recommending the candidate to do Ph.D. programme.
(Annexure-PHD-H)

ALL THE ABOVE DOCUMENTS HAVE TO BE ENCLOSED ALONG WITH THE APPLICATION, FAILING
WHICH THE APPLICATION IS LIABLE FOR CANCELLATION
INSTRUCTIONS
The filled-in applications should be sent to the concerned Heads of the Departments of the University / Principals of
the Colleges / Directors of recognized Research Institutions on or before 30th June for July Session / 31st December
for January Session.
ONLY LIMITED HOSTEL FACILITIES ARE AVAILABLE IN THE UNIVERSITY HOSTELS. HENCE, THERE
IS NO GUARANTEE FOR HOSTEL ACCOMMODATION TO FRESH CANDIDATES.

Annexure to be attached along with Application for Admission to Ph.D. Degree

Annexures
PHD-A ApplicationForm
PHD-BFormat for Inter-Disciplinary Research Proposal
PHD-CUnder taking letter from the Supervisor
PHD-DService Certificate from the employer
PHD-ENo Objection Certificate (NOC) from the employer
PHD-FUnder taking letter from the Institution
PHD-GDeclaration by the Supervisor Page 30

PHD-HMinutes of the Departmental Selection Committee

 ANNEXURE – PHD-B

FORMAT FOR INTER-DISCIPLINARY RESEARCH PROPOSAL

[This proforma duly filled in should be forwarded along with the Minutes of the Departmental
Committee]

Name

Academic qualification

Age & Date of Birth

Occupation (if any)/Designation

Duration of Employment
The subject in which the candidate has
qualified for the Master’s Degree
The proposed discipline in which the
candidate intends to work forPh.D.

The proposed department (with address)

where the candidate intends to work for
Ph.D.

The theme of proposed research (in not

more than 500 words)

Whether the proposed Ph.D. theme is partly,

directly or indirectly related to the branch of
knowledge in which the candidate has
qualified for his Master’s Degree?
If so, briefly describe (in not more than 500
words) the input from the two disciplines to
the proposed area of research for Ph.D.
Details of publications, if any, bearing on
inter-disciplinary research, pertaining to the
topic, if yes, furnish the details

Comments of the Supervisor under whom

inter-disciplinary research is proposed.

Signature oftheSupervisor Signature of theApplicant

Page 31

Signature oftheCo-Supervisor Signature of theHOD

 ANNEXURE – PHD-C

UNDERTAKING FROM SUPERVISOR

This is to state thatMr./Ms. is working asa

(Designation) in the Department of at

College/Institute. He/she has applied for Ph.D. ( Part Time /External

/Non-stipend)undermyguidance.Thecandidateresearchworkwillbemonitoredbymeevery

six months during his/her research period.

SUPERVISOR

Page 32
 ANNEXURE – PHD-D

SERVICE CERTIFICATE

Certified that Mr./ Ms.

S/o/D/o of Shri.

, resident of

, having qualification

has been working in in the Department of

at College /Institute

from to till date..He/Shehas years and

months of teaching experience

during his/her service period, his/her work is satisfactory.

Date Principal/Director

Page 33
 ANNEXURE – PHD-E

NO OBJECTION CERTIFICATE

ThisistocertifythatMr./Ms.

is working as a , in the Department of

at College /Institute. This

College / Institute has No Objection for him /her pursuing the PhD in the University

of Madras

PRINCIPAL/ DIRECTOR

Page 34
 ANNEXURE – PHD-F

UNDERTAKING FROM HEAD OF THE INSTITUTION

I hereby undertake that I will monitor the Ph.D. research work carried out by

Mr./Ms. , (Designation) , in the Department

of of this College/ Institute, under the guidance of

, (Designation) , Department of

,(College)

PRINCIPAL

Page 35
 ANNEXURE – PHD-G

DECLARATION BY THE SUPERVISOR

I, ……………………………, (Designation)………………., (Department) ...................... ,

University / College / Research Institute)…………………….., hereby declare to the best of my
knowledge and belief that the total number of candidates registered for Ph.D., Degree programme
under my guidance does not exceed the maximum number including those registered in other
Universities as stipulated in the Ph.D., Regulations 2018 of the University of Madras. I, further,
furnish the following list of candidates who pursue the Ph.D., under my guidance and declare that
they have not submitted their Thesis for the award of Ph.D., as on date.

Name of Full-time/ Part-

S.No. Name oftheCandidate
the time
University/Institut
ion
1

Total Number of Candidates

Note: Any wrong information will lead to disciplinary action including cancellation of
guideship

Date:
Place:
Signature of the Supervisor with seal

Page 50
 ANNEXURE – PHD-H

MINUTES OF THE DEPARTMENTAL SELECTION COMMITTEE

MEETING FOR Ph.D. ADMISSION

Name of the College /

Institution with Address

Name of the Department

Session July / January

The Candidate(s)has/have taken the entrance test on (Date, FN) and attended the Viva -Voce in the AN.
The answer scripts of the candidate(s) were evaluated and their answersto the questions put forth in the
Viva-Voce were assessed. The Committee was satisfied with their performance and recommended for
admission to the Ph.D.programme in the (Name of the Department), (Name of the College) under the
guidance of (Name of the ResearchSupervisor).
The completed application form(s) submitted by the candidate(s) have been enclosed for necessary action.

Members Present
S.No Name of the Memberwith Designation Signature Seal

Page 51
 A. List of Candidates applied for Ph.D. Programme
Community Qualification Marks
FT/ FC/BC/MB (10+2+3+2)/ in PG Name of the
S.No Name of the Candidate
PT C/ (11+1+3+2)/ Exams University
SC/ST (PG/M.Phil.) (%)

10

B. List of CandidatesInterviewed
Grand
FT/
Community Marks Marks in EntranceTest(50)
S.No Name oftheCandidate FC/BC/MB in PG Total P.G.
PT C/ Exams Written Oral Total Exam +
SC/ST (50) (40) (10) (50) E.T. (100)
1

10

Page 52
C. List of CandidatesSelected
Community Grand Total P.G.
FT/ Rank Selected /
S.No Name of theCandidate FC/BC/MBC/ Exam + E.T.
PT Waitinglist
SC/ST (100)
1

4
Note:
❖ A Research Supervisor/Co-Supervisor who is a Professor, at any given point of time, cannot guide more than Eight Ph.D.
scholars. An Associate Professor can guide up to a maximum of six and an Assistant Professor can guide up to a maximum of
four Ph.D.scholars.
❖ For the Research Institutions the Senior Principal Scientist (Scientist-F)/Chief Scientist (Scientist-G) may be considered to
guide eight Ph.D. Scholars as under the cadreProfessor.
❖ Associate Professors in Self-financing Colleges / Self-supporting Departments in Aided Colleges with 12 years of teaching
experience in UG and PG / PG Degree courses and for the Research Institutions the Principal Scientist (Scientist-E-II) / may
be considered to guide six scholars as under the cadre AssociateProfessor.
❖ Scientist (Scientist-C) / Senior Scientist (Scientist-E-I) may be considered to guide four Research scholars as under the cadre
AssistantProfessor.

(Signature of the Members of the Selection Committee with Office Seal)

Member(Convener)(1)Member(2) Member(3)

Page 53
 ANNEXURE – PHD-I

UNIVERSITYOFMADRAS
(EstablishedundertheActofIncorporationXXVIIof1857-
MadrasUniversityAct)[StateUniversity]CentenaryBuildings,Chepauk,Chennai600005.

Ph.D. Registration

Application No.
English :
Candidate Name:
Tamil :
PersonalDetails
Date of Birth
Gender Male Female Transgender
Community
Nationality
Religion

Address

Father Name
Mother Name
Email
Phone (Landline) Mobile
OPH Status
Qualification Particulars
PG M.Phil.

Degree

Branch

Register No.

Month & Year of Passing

College /University
Address of institution, if undergoing any other
course

Page 54
Addressofthe where the applicant
proposes to conductResearch
Address of the funding agency if any :
sponsorship is obtained
Proposed Broad field of Research

Candidate PG Subject

Date of joining as a research scholar

Whether the applicant has obtained Permission
to do Research?
Whether the department of the University /
College / Institution is recognized by the YES / NO
University of Madras for doing research
Supervisor Details
Name and Designation

Address

Mobile

Superannuation

Supervisor’s Subject
Number and date of communication in
which supervisor has been recognized as Ph.D.
Supervisor
Co-Supervisor Details

Employer Details

Scholars currently doing Research under the supervisor

Signature of the Co- Supervisor

[Inter-Disciplinary] with address and seal
Page 55
 Signature of the Supervisor
(with seal and Phone No./MobileNo.)

Signature of the Head of the Department /College/ Signature of the Principal

Institution where research will be carried out with seal where Research will be carried out with seal

If the Applicant is working,

Signature of the Head of the Institutionwithseal Signature of theApplicant
PaymentDetails
Online Payment
Date
No :
BankName Amount
Enclose photocopies of all fee payments
Documents to be attached/submittedPh.D.Registration
1. Online Payment of Rs.1,000/- in favour of ‘The Registrar, University of Madras(Fee exemption for SC / ST candidates,
Attached attested 2 Copies of Community Certificate)
2. All original certificates to be submitted (i.e) PG and M.Phil. Degree Certificate (ProvisionalCertificate will notbeaccepted.)
3. Transfer Certificate in original (latest) or Course Completed Certificate orMigrationCertificate
4. Copy of Permission Letter granted by the University of Madras to do Ph.D. Research (UniversityCommunication).
5. Other than Registration Fee submitted separately.(Tuition Fee , Library Fee,etc.)
6. Recognition form in case of candidates who have qualified from otherUniversities.
i.e. For P.G.Qualification : Rs.200/-
ForM.Phil. Qualification: Rs.400/- (Also for M.L., M.E., M.Tech., M.Arch., M.D., M.S., M.Lit.)
7. Return of Matriculation form in case of candidates who have entering first time into University of Madras. with a online
payment of Rs. 50/- (if already student of this University enclose an attested copy of the degreecertificate)
8. Joining Report (original) to be submitted by the candidate duly forwarded as mentionbelow:
(i) For University Departments through the Supervisor and HODConcerned.
(ii) For Affiliated Colleges through the Supervisor, HOD and ThePrincipal.

(iii) For Recognized Research Institutions through the Supervisor and The Director
WithOfficialSeal,withinone monthfromtheadmissionintimation(UniversityLetter)
9. If part time NOC copy from theemployer

Page 56
 ANNEXURE – PHD-J

PROGRESS REPORT OF THE PH.D.PROGRAMME

[To be Submitted once in six months by the both full-time candidates and part-time
candidates]
i. The progress reports shall be submitted by the candidate in quadruplicate, to the
Supervisor accompanied by a report by the candidate about to work carried out during
the period of this report (in about 300 words) duly signed by the candidate and
countersigned by theSupervisor.
ii. The Supervisor shall fill his/her part, sign it and get it countersigned by the Head of the
Department of theSupervisor.
iii. The first copy to be retained by the Supervisor for placing before the Doctoral
Committee and subsequent office record, second copy shall be sent to the Registrar
through the HOD, the third copy shall be sent to the parent institution where ever
applicable and the fourth copy to thescholar.
1. Particulars about thecandidate
[a].Name :
[b]. Designation(whereapplicable) :
[c]. Institution whereemployed(if :
applicable)
[d]. Period oftheReport :
2. RegistrationDetails
[a]. CategoryofRegistration : Full-time / Part-time (Internal) /
Part-time(External)
[b]. Date of provisional registration with :
University reference
[c]. Whether the provisional registration has : Yes /No
been confirmed (If yes, give reference)
3. Particulars of theSupervisor(s)
[i]. Supervisor
[a].Name :
[b].Designation :
[c]. Institutionwhereemployed :
[ii]. Co-Supervisor
[a].Name :
[b].Designation :
[c]. Institutionwhereemployed :
4. Name of Department /Institutionwhere :
research isconducted
5. Area of work and tentative titleofthe :
proposedthesis
6. Details oftheprogress :
[a] Whether the candidate’s reportin :
triplicate isenclosed? Yes / No

Page 57
 [b] Whether any papers have been : Yes /No
published? (if yes, furnishdetails)
[c] Whetherseminars/conferencesattended? : Yes / No
[d] Whether the prescribed course work has : Yes /No
been completed? if yes, coursecompleted
7. Whether the tuition fee isbeingpaid : Yes / No

Date: Signature of theCandidate

8. Remarks of thesupervisor
[a]. Attendance : Satisfactory/NotSatisfactory
[b]. Progress : Satisfactory/NotSatisfactory
[c]. Expected timeofcompletion :

9. Whether the Supervisor agreeswiththe :

Scholar’s report? (If yes, givedetails)

Signature of Co-Supervisor(ifapplicable) Signature of theSupervisor

Date:
Place:

Signature the HOD

Signature of the Head of the

Seal Institution.

Page 58
 ANNEXURE – PHD-K
UNIVERSITYOFMADRAS
(EstablishedundertheActofIncorporationXXVIIof1857-
MadrasUniversityAct)[StateUniversity]CentenaryBuildings,Chepauk,Chennai600005.

Application format for continuation of Ph.D. Registration

[All candidates (both full-time and part-time) shall submit the progress report approved by the Research Advisory Committee,
along with"Continuation of Ph.D. Registration" application every year till submission of the Ph.D. thesis during July 1st to 30th.
Candidate failing to submit the application for the Continuation of Registration will be treated as having discontinued from the
Ph.D. Programme].

Name of the Candidate

Registration Number
Gender
Community
Category
Institutions
MobileNumber EmailID
Have you availed Fellowship
Name of the Supervisor
Supervisor Designation
Supervisor Department
Institution Address
Interdisciplinary
Date of Joining
Year of Continuation
Registration Communication Ref.No.
Doctoral Committee meeting
conducted
Confirmation of Provisional
Registration
Two six monthly report enclosed
Synopsis submitted
Academic progress –(for example2018–2019)

Doctoral committee meeting held in (forexample2018-2019) Yes / No

The Doctoral Committee meeting must be held every year
Did you present paper in any National level conference / seminar during
the academic year 2018-19
Ph.D. students are expected to attend at least one national level conference / seminar for timely completion
Did you publish any article in UGC CARE list journalsin2018-19 Yes / No
Ph.D. students are expected to publish at least 1 paper in 2nd and also in 3rd year for timely completion.

Page 59
 ANNEXURE – PHD-L

UNIVERSITYOFMADRAS
Application for the submission of Synopsis for the Ph.D.

To be filled by the Candidate SYNOPSIS

Application Fee : Rs.100/-
(Rupees One hundred only)
Name&PlaceofBank…………………..................
e-receipt No……………………………..……………………
PASTE
AmountRs……..……………………………………………..
PASSPORT SIZE
DateofPayment………….................................... PHOTO

(Please go through the Instructions before filling the application)

1 Name of the Candidate

(in BLOCK letters as in PG Degree Certificate)
Gender Male Female
2 Transgender
3 Age and Date of Birth

4 Name of Father &Mother

Nationality Religion Community SC/ST MBC BC OC
5
6 Address with Phone Numbers (in BLOCK
lettersto which communications should besent)

Email:
Mobile: Landline:
Register number, month and yearof passing
7 thePG Degree, M.Phil. Degree Examination
together with the Branch offered and Name ofthe
University
8 Date, Month and Year of the Convocation at
which the PG Degreeawarded

9 The Month and Year in which the candidate was

provisionally registered for the Ph.D. Degree.
[Quote the number and date of this office
communication of the Ph.D.Degree]

No.Ph.D ………………………………Date …………….

10 The Number and date of this Institution:

officecommunication for the confirmation of the
Provisional Registration of the Ph.D.Degree

Supervisor:

Page 60
 Title of the Thesis (in BLOCKletters)
11

12 Tentative date of submission ofThesis

Name of the Institution (University Department

/ College / Research Institute) in which the
13 candidate is pursuing Ph.D. Degree andthe
Name of the Supervisor.
Whether the candidate is related to the
14 Supervisor. If yes, state the nature ofrelationship

Signature of theCandidate
15

16 Signature of the Supervisor with Designation

andSeal

Email:
Mobile: Landline:

17 Signature of the Co-Guide with Seal

(Only if it is approved by theUniversity)

18 Signature of the Head of the Department with

Seal

19 Signature of the Head of the Institution

(Principal/Director) with Seal.

Station:
Date:

Page 61
 Guidelines of Synopsis Submission for Ph.D. Degree

1. The application form marked “Synopsis” should be submitted not less than three months before the
submission of the thesis proposed. The following should be submitted along with the synopsisapplication
(i) 3 Copies of Synopsis along with a soft copy in CD. The Synopsis should be between 10 to 20pages.
(ii) Photo copy of the provisional registration and confirmation of provisional registration communication
for the Ph.D.,Degree.
(iii) Evaluation processingfee:
© Rs.2,000/- plus Rs.100/- (cost of application) for Full-Time candidate
Rs.3,000/- plus Rs.100/- (cost of application) for FIP Candidate
Rs.4,000/- plus Rs.100/- (cost of application) for Part-Time
The fees should be paid through online in favour of, “The Registrar, University of Madras, Chennai-
600 005” and the e-receipt to be enclosed along with Synopsis.

2.Submission ofSynopsis:
Before submission of the Synopsis, the Research Advisory Committee (Doctoral Committee) should send
a suitability report along with the granting permission to submit thesynopsisand the candidate should
present a Departmental Seminar on his/her research work (enclose attendancelist).

3. Candidates should write clearly in BLOCK letters their names as in the PG Degree certificate and also
the title of the thesis in the relevant columns of theapplication.

4. The Supervisor/Guide should submit a panel of Examiners list along with the Synopsis, otherwise
synopsis will not beaccepted.

5. The application form marked “Thesis” should be submitted not less than three months and not later than
six months after the submission of the synopsis and after the expiry of the period of research prescribed,
together with the following:-
(i) Four copies of thesis along with a soft copyin CD.
Note: The maximum length of the thesis should not exceed 250 pages (typed matter in both sides)
excluding bibliography, tables, diagrams and annexures. If the candidates desire they may include
published papers or monographs along with the thesis. Exemption from the restriction on page limit will
not be granted in normal circumstances.

6. The Synopsis/Thesis should be submitted in the following prescribedmanner:

1. Thesis/Dissertationcoverpage - White Colour with no Background watermarking
2. FontType - Times New Roman (12size)
3. Line Space&Margin - 1.5, 1 inch on all the foursides
4. PaperSize - A4
5. Printing - Doubleside

Page 62
 Guidelines of Synopsis Submission for Ph.D. Degree
CHECKLIST

Name of the Candidate

Name of the Guide
Name of the Co-Guide
Natureof Registration Full –Time/PartTime

The following Documents should be submitted along with the Application Marked “Synopsis”

1. Photocopy of the AdmissionLetter

2. Photocopy of the Provisional Registration /Confirmation of Provisional

RegistrationLetter
3. Minutes of the Doctoral Committee recommendation to
submit theSynopsis
4. Six monthly Reports submitted for the research period from Registration till
submission ofSynopsis
5. Three copies of Synopsis and a soft copy inCD

6. Fee and cost of applicationform:

(i) Rs.4000+Rs.100 (cost of application) for Part TimeCandidate

(ii) Rs.2000+Rs.100-(cost of application) for Full – TimeCandidate
(iii) Rs.3000+Rs.100 (cost of application) for FIPCandidate
7. Journal Publication (Two) submitted (ISSN,ISBN Number) (UGC CARE LIST
JOURNALS)
8. Certificate for Presentation of Seminar(2)

9. Synopsis submittedon

Signature

Page 63
 ANNEXURE – PHD-M

CERTIFICATE OF AUTHENTICITY OF RESEARCH PUBLICATIONS

This is to certify that theIAM ........................................................ workingunder

the supervision of Dr. …………………………….(Department), ……………..

(University/College/Research Institute) have published a research article in the UGC

CARE LIST/SCOPUS/WOS Journal named……………………………………….

with Vol.No. ………. Issue.No. ……… Page.No. …… and year of publication

…………………………. published by ………………………

Signature of the Candidate

Countersigned by Research Supervisor with seal

Page 64
 ANNEXURE – PHD-N

Model for Cover and Title of the Ph.D. Thesis

TITLE OF THE THESIS

Thesis submitted in
Partial fulfillment of the

Degree of Doctor of Philosophy (Ph.D.)

By

(Name of the Candidate)

(Name of the Guide / Supervisor with Designation)

Emblem
(College / University)

(Name of the Department)

(Name of the Institution)

(Name of the Place)

(Month and Year)

Page 65
 ANNEXURE – PHD-O

DECLARATION

I declare that thethesisentitled .....................................................................submitted

by me for the degree of Doctor of Philosophy (Ph.D.) is the record of work carried out by me
duringtheperiodfrom…………..to……….undertheguidanceof ................................................ andhas
not formed the basis for the award of any degree, Diploma, Associateship, Fellowship, Titles in this
University or any other university or other similar institution of higher Learning.

Signature of the Candidate

ANNEXURE – PHD-P

CERTIFICATE FROM THE SUPERVISOR

I certify that thethesisentitled ............................................. submitted for the degreeof

Doctor of Philosophy (Ph.D.) by Mr./Ms................................................ is the record of research
work carried out by him/her during the period from …………..to ........................ under myguidance
and supervision, and that this work has not formed the basis for the award of any Degree, Diploma,
Associateship, Fellowship or other titles in this university or any other University or institution of
Higher Learning.

Signature of the supervisor with designation

Page 66
 ANNEXURE – PHD-Q

UNIVERSITYOFMADRAS
Application for the Submission of Thesis for the Ph.D. Degree

To be filled by the Candidate THESIS

Application Fee : Rs.100/-
(Rupees One hundred only)
Name&PlaceofBank…………………..................
e-receipt No……………………………..……………………
PASTE
AmountRs……..……………………………………………..
PASSPORT SIZE
DateofPayment………….................................... PHOTO

Name of the Candidate

1
(in BLOCK letters as in PG Degree Certificate)
2 Gender Male Female Transgender

3 Age and Date of Birth

4 Name of Father & Mother

National
5 Religion Community SC/ST MBC BC OC
ity
6 Address with Phone Numbers (in BLOCK
lettersto which communications should be sent)

Email:
Mobile: Landline:
Register number, month and year of passing
thePG Degree, M.Phil. Degree Examination
7
together with the Branch offered and Name of
the University
Date, Month and Year of the Convocation at
8
which the PG Degree awarded
9 The Month and Year in which the candidate
was provisionally registered for the Ph.D.
Degree. [Quote the number and date of this
office communication of the Ph.D. Degree]
No.Ph.D …………………………………… dt ………….
10 Name of the Institution (University Institution:
Department/College/Research Institute) in
which the candidate is pursuing Ph.D. Degree
and theName of the Supervisor

Page 67
 Supervisor:

11 Whether the candidate is related to

theSupervisor. If yes, state the nature of
relationship
12 Date (month & year) on which the
candidatesubmitted theSynopsis

13 Title of the Thesis (in BLOCKletters)

14 Signature of theCandidate

15 Signature of the Supervisor with Designation

andSeal

Email:
Mobile: Landline:

16 Signature of the Co-Guide with Seal

(Only if it is approved by theUniversity)

17 Signature of the Head of the Department with

Seal

18 Signature of the Head of the Institution

(Principal/Director) with Seal.

For further instructions please see next page

Station:
Date:

Page 68
 Guidelines of Thesis Submission for Ph.D. Degree

1. The application form marked “THESIS” should be submitted not less than three months and not
later than six months after the submission of the synopsis together with thefollowing:-
i) Four Copies of thesis along with a soft copy inCD.
Note: The maximum length of the thesis should not exceed 250 pages (Printed in both sides)
excludingbibliography, tablesand diagrams and annexures. If the candidate desires he/shemay
include published papers or monographs along with the thesis. Exemption from the restriction on
page limit will not be granted in normal circumstances.
ii) A certificate from the Supervisor under the thesis represents independent work on the part of the
candidate.

2. If the thesis submitted has formed in part the basis for the award of a previous research degree, the
candidate shall clearly set forth in a preface or written statement the portion or portions which have
formed the basis for the award of the previousdegree.

3. Candidate should write clearly in BLOCK letters his/her name as in the PG Degree certificate and
the title of thesis in the relevant columns of theapplication.

4. Number of Publications of published by the candidate (UGC CARE listedjournals).

5. Evaluation ProcessingFee:
Rs.100 cost of application for Full-Time candidate.
Rs.5,000 plus Rs.100 (cost of application) for Part-Time and FIP candidate.

The fee should be paid through online in favour of, “The Registrar, University of Madras, Chennai-
600005” and the e-receipt to be submitted along with the Thesis.

6. The Thesis should be submitted in the following prescribedmanner:

1. Thesis/Dissertationcoverpage - White Colour with no Background watermarking
2. FontType - Times New Roman (12size)
3. Line Space&Margin - 1.5, 1 inch on all the foursides
4. PaperSize - A4
5. Printing - Doubleside

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 Guidelines of Thesis Submission for Ph.D. Degree

CHECKLIST

Name of the Candidate

Name of the Guide

Name of theCo-Guide

Nature ofRegistration Full Time/Part Time

The following Documents should be submitted along with the Application Marked “Thesis”

1.Panel of Experts / Examiners submitted on

2.Extension of time after submission of synopsis

3. Four copies of Thesis and also soft copy of thesis in CD

4. Fee and cost of application form :

(i) Rs.5000+Rs.100 (cost of application) for Part Time Candidate

(ii) Rs.100(cost of application) for Full – Time Candidate

(iii)Rs.4000+100(cost of application) for FIP Candidate

5. Photocopy of Plagiarism Certificate

SignatureCandidate

Page 70
 ANNEXURE – PHD-R

UNIVERSITY OF MADRAS
PROFORMA FOR FURNISHING THE NAMES OF EXPERTS TO EVALUATE PH.D THESIS AND FOR
CONDUCT OF THE PUBLIC VIVA VOCE EXAMINATION

(Note: Only this form should be used and returned with full particulars type written)

Name of the Candidate

Title of the Thesis
Subject (In Capital Letters)
Name of the Supervisor
Phone / Mobile No.
Name of the Co – Guide (If – Applicable)
Department
Institution / College

PANEL OF EXPERTS CONSISTING OF NINE EXAMINERS FROM SOUTHERN STATES, NORTH INDIA
AND ABROAD IN EQUAL PROPORTIONS.
Name of the examiner with Designation, Address, E-mail Qualification, Total Weather the Remarks (for
ID, Mobile Number, Landline Number, Fax. No and Research experience examiner Office use
official University Email ID with specialization, evaluated any only)
URL of the university thesis of the
homepage, if any and supervisor, if,
years of experience in YES, give
the present institution details
I.INTERNATIONAL
1.

Please list 2 publications of the above examiners in the last five years (Journal article in the Scopus/WoS/UGC – CARE listed journals
or books published by reputed national / foreign publishers) related to the discipline of the candidate’s thesis.
1.
2.

2.

Please list 2 publications of the above examiners in the last five years ((Journal article in the Scopus/WoS/UGC – CARE listed
journals or books published by reputed national / foreign publishers) related to the discipline of the candidate’s thesis .
1.
2.

3.

Please list 2 publications of the above examiners in the last five years ((Journal article in the Scopus/WoS/UGC – CARE listed
journals or books published by reputed national / foreign publishers) related to the discipline of the candidate’s thesis.
1.
2.
II. NATIONAL (NORTH, EAST, WEST)
1

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2.

3.

THE SUPERVISOR SHOULD ENSURE THAT THE REGIONAL (CHENNAI) EXAMINERS ARE RECOGNIZED SUPERVISORS OF AN
UNIVERSITY, FAILING WHICH HE/SHE SHOULD BE HELD RESPONSIBLE
III. REGIONAL (Chennai)
1.

2.

3.

Certified that none of the experts suggested, including the Supervisor (and Co-guide whatever applicable) is relative to
candidate and further certified that the panel of experts has been suggested in consultation with Research Advisory
Committee (RAC)/ Doctoral Committee.

Signature of Co-GuidewithSeal Signature ofSupervisor

(Whereverapplicable) with Designation andSeal

Date:

FOR OFFICE USE ONLY

Submitted for orders regarding the three persons to be appointed to adjudicate on the above thesis, besides the supervisor

Page 72
 ANNEXURE– PHD-S

PROFORMA FOR ADJUDICATION OF THE PH.D THESIS

1. Name oftheCandidate :
2. Title oftheThesis :
3. DisciplineandSubject :
4. Name and Address ofthe Examiner :
5. Recommendations of theExaminer
(Please strike out whicheverarenot :
applicable)
[a]. Thesis ishighlycommended :
or
[b].Thesis is commended
or
[c]. Thesis is commended and the degree may be awarded subject to the candidate’s
furnishing satisfactory clarification to my queries during the Public Viva Voce
examination.
or
[d].Thesis is commended and the degree may be awarded subject to the condition that the
corrections / modifications suggested by me are carried out in the thesis and duly
certified by the supervisor – convener before the public viva-voce examination.
or
[e]. Thesis needs to be resubmitted after revision for revaluation.
or
[f]. Thesis is not commended and the degree may not be awarded.

Note: Please enclose your detailed report on the thesis. Please also enclose a list of
questions, if any, to be asked at the public viva-voceexamination.
6. Any otherremarks
Place :
Date
(Signature of the Examiner with Designation)
Address:

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