Professional Documents
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Table of Contents
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Serial Description Page
Number Number
1 Project Based Organizations 3
2 AMO Model 3
3 Team Oriented HR Practices 5
4 Recruitment of Team 6
5 Engagement of Human Resources 6
6 Strategic Planning 8
7 Development as a Team 9
8 Conflict Management 10
9 Leadership 11
10 Measurement, Analysis and Knowledge Management 13
11 Decision Making 14
12 Trainings 16
13 Emotional Intelligence to manage Human Resources 19
14 Business Results 22
15 Releasing the Team 23
16 References 24
Advantages
Clear communication line as whole team is reporting to single entity (Project Manager)
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There is no conflict of interest between project and functional manager as it happens in
matrix organization
Results are more fair and transparent as reporting line very clear and precise
Quick decision making and rapid response
There are team oriented goals so everyone puts effort to optimum level as they are work
for common goal (Final Deliverable of Project)
Disadvantages
Very difficult to get commitment of team as there is no long term future in projects; end
of project will be the last working day of team
Employees of project based organization do not have much stronger technical skills as
compared to the employees of functional organization
Costs of human resources are usually high as people are hired for shorter period
Wrong use of power will drastically hit the objectives
AMO Model
AMO model is a theoretical concept linked with human resource management (HRM) practices
to efficiently utilize the human resources.
AMO encompasses three aspects as its abbreviation stands for Ability, Motivation and
Opportunity.
Ability
We tend to enhance the abilities of human resources through different forums and mediums.
Motivation
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It is challenge for project manager to keep the team motivated throughout the project as there is
tight schedule to meet the objectives. Below are some points which will keep your human force
motivated.
Develop such a sense that team members are important to you by continuously obtaining
their input
Value their contribution
Give them incentives
Make them realize that successful completion of the project will exponentially increase
their reputation and more opportunities will be there after the completion of this project
Performance based promotions and pay increments
Help them out with their family issues
Arrange a dinner party on successful completion of a milestone
Opportunity
Provide the team members with opportunities to express their skills and talent. Design platforms
providing people with opportunities to participate. Maximum participation of human resources
will polish their skills and boost their confidence which ultimately leave positive impacts on
performance. Through participation people learn best team work practices i.e. compassion,
collaboration and coordination which in the long run will be fruitful for the project.
Self-oriented teams
Autonomous decision making authority within the specified limits
Suggesting improvements in communication line
Organizing an event to provide the solution for s specific problem so everyone is able to
contribute and participate
Experts have designed an equation using the three parameters of AMO model as
AMO = P
Where P is indicating the performance, all the three parameters of AMO model are directly
related to performance. Putting less effort on any aspect will decrease your performance and
making any parameter zero will lead your performance to zero, so we can’t ignore any parameter
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to achieve performance excellence and to reach the optimum level of performance we need to
maximize each of the parameter of AMO model. Following figure concludes the relationship of
all three parameters of AMO with performance
1) Recruitment of team
2) Engagement of human resources
3) Strategic planning
4) Development as a team
5) Conflict management
6) Leadership
7) Measurement, analysis and knowledge management
8) Decision Making
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9) Trainings
10) Emotional Intelligence to manage Human Resources
11) Business Results
12) Releasing the team
1. Recruitment of team
Employee engagement is not a simple task to achieve easily, it’s not an annual survey that a
company or an organization do annually. It not something a manager has to do action or planning
on the behalf of surveys. It is a commitment that employees are doing every day of the year. It’s
not impossible if we do the right thing we can believe it easily. Most of the managers don’t focus
on the team building they just believe on command and control, while employee engagement is
an ownership, treat employees like a partners that what we are doing. Managers should to focus
on the team member success. He should think about what team need from me to succeed, what I
have to do as a leader they help our employees to succeed. A number of research on employee
engagement shows that only 13% of employee are engaged worldwide.
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There are so many factors involved in the employment engagement, but some of them are most
critical to maximizing employee engagement.
All good performance starts with clear goals. In any organization all employees at any levels
should have aware of the company goal, strategy, policy and producers.
Most workers are looking for more information and directions from their leader; some research
shows that in most of the organization half of their worker doesn’t know what’s expected from
them at work.
It’s clear from the research that when employees don’t have a clear understanding about their
work, they are less engaged at work. Clear expectation is one of the most "foundational" factors
for employees’ engagement.
Research revealed that employees of all ages want clear expectations; they want to know what's
expected of them in the workplace. The lack of clear expectations can cause anxiety and
confusion in workers.
3. Strategic Planning
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Productive strategic perspective must encompass following factors
Here we develop the strategy process and make sure its implementation to achieve set goals.
Strategy Implementation
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Creating and leading a successful team is considered a critical human resource competency.
Individuals must cooperate to accomplish results. They should work together in organization to
achieve desired goals Extra difficulties incorporate group clashes, obtaining maximum outcomes
from virtual groups with variety of abilities, aptitudes, information and expertise.
There are few stages that describe the development of team and the project manager’s progress at
each phase of team development.
1. Forming. This phase is where the team members meet and learn about the project and
their formal roles and responsibilities.
2. Storming. During this phase, the team begins to address the project work, technical
decisions, and the project management approach.
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3. Norming. In this phase, team members begin to work together and adjust their work
habits and behaviors to support the team.
4. Performing. Teams that reach the performing stage function as a well-organized unit.
They are interdependent and work through issues smoothly and effectively.
5. Adjourning. The team completes the work and moves on from the project.
5. Conflict management
The main techniques for resolving any conflict in the project are as follows:
Forcing
Withdrawing
Compromising
Win-Win (Collaborating)
Smoothing
Withdrawing: Also known as avoiding. This is the point at which an individual neither seeks
after their very own worries nor those of their opponent. The individual in question does not
address the contention but rather avoids, defers or just pulls back.
Win-Win: Also known as confronting the problem or critical thinking. Joint effort incorporates
an undertaking to work with the alternative party to discover a success win answer for the current
issue - the one that most satisfies the worries of the two gatherings.
6. Leadership
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Leadership skills of project manager will play critical role to manage the team. Political
approach of project manager will help him to diplomatically solve the issues.
Most of the people misunderstand the political skills as manipulative or untrustworthy with
vague image of scenes behind the screen. Politics are inevitable in every organization both
internally and externally. According to Gerald Ferris for a leader must be equipped with four
skills to become politically savvy. Davidson College added fifth skill to Ferris’s typology.
1. Social astuteness
Verbal behaviors are obvious to know about a person but leaders are good at reading nonverbal
behaviors to know about the people and their motivations. They observe the temptations of
people and try to fill them accordingly.
2. Interpersonal influence
Charismatic interpersonal style helps leader to maintain affinity with team and better
communication, compelling team to like them. Getting others to like leaders helps the leaders to
convince people more easily.
3. Networking ability
Networking ability results in maintaining strong bond with people including influential people in
organization. Excellent networking ability, utilizing the leveraging of networks ultimately leads
to obtain the required resources to achieve both personal and organizational goals in critical
situation.
4. Apparent sincerity
A man of words wins the trust of the team. In tough situations people can only be calmed and
satisfied if they have strong faith in the words of their leader. Apparent sincerity makes you
certified honest and transparent person.
5. Image management
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Conclusion of complex matters with intuitive approach leaves a good impression on others.
People feel confident in sharing problems with you as they know; you will understand the
situation with insufficient information.
Workforce Environment
Workforce Engagement
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Define clear KPIs for every person of your team and fairly evaluate them
Train human resources according to contemporary practices
Share the profit with your employees to enhance their commitment and dedication
Ask for their suggestions and ideas
Provide them a platform to contribute their thoughts and express extra-curricular
skills
Maslow’s theory will help organization to understand the behavior of workforce
These are the fundamentals that motivate people to follow the leader. The vision must:
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Make an analysis on the basis of available data
Precision and integrity of results will be based on the sophistication of collected data
System must be able to check to disallow the tempering of data for genuine results as
on the basis of those results you will plan your future actions
Define a frequency of analysis i.e. daily weekly, monthly or annually
Analyze the results generated and move toward next step
If trend is in right direction, then go on with same practices
Strive for optimization through continuous improvement
Get the support and services of external agencies for data collection and analysis for
a better understanding of new market trends
Modify your action plans if your progress is below the mark
Use contemporary practices to achieve performance excellence
Monitor the results of modified practices
Organizational Knowledge
This competency plays an important role in performing the activities. It helps the project
manager in daily assessments and judgments from the information one can have. According to
Dulewiez and Higgs, this competency only occurs in a leader who:
Has a critical ability that analyses the facts, identifies pros and cons and determines the
limitations of ideas and proposals. Always make logical judgments and decisions which are
based on realistic assumptions and accurate information and also aware of the results of those
assumptions.
This definition defines this competency as comprising analytical skills used to analyze and
evaluate different type of information. It also includes the ability of identifying the logical
criteria for critical analysis and compares them to various other context parameters. It provides
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the beginning for a subsequent analysis of different scenarios, analyze its internal and external
factors and then select the best possible solution in the given situation.
According to the research, this intelligence relationship is considered to be the most important
factor in a leader and also important for other management roles.
Decisive power of a leader defines the fate of boat & crew. With the growth of organization
decisions become more intricate and chronic. It is not about making the right decision it’s all
about to have strength and finding ways to make firm decisions as successful entrepreneurs and
business tycoons have learnt lifelong lessons by making wrong decisions.
Leader need to make good decisions timely to accelerate the progress. Best leaders know when
and how to use key players to overcome the crises and good leaders make data based decisions
consulting their advisors.
1. Directive
Leader directs the decision without consultation of team due to shortage of time. It is used to
provide immediate guidance to team. In crisis this is the most suitable style on large financial
issues.
2. Collaborative
Leader uses the feedback of his own team as input to give the final call. This is also known as
fact based decision making style. You need to collect feedback from both groups first one who is
always agree with you and the second who argue with you more fairly regardless of your
personal status as leader, this will help you to make a decision more confidently.
3. Consensual
It is democratic way of decision making, majority with higher number of votes wins. This is the
best adoptable style when the decision is going to affect the whole group without disturbing the
bottom line. This style can be helpful to change the culture as it represents the voice of people,
but do remember you can’t please everyone.
4. Convenience
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This style is helpful for newcomers to share the responsibility. You allow your team to make the
decision on their own to tackle the upcoming challenges. It tests the capability of your team to
make good decision.
9. Trainings
Trainings are the most important way of enhancing the abilities of employees to perform a job in
the best way. Below are some ways of training you can provide to your human resources to get
maximum efficiency of them.
(1) ILT (Instructor Led Training) Its more or less like a class where an instructor trains
the attendees. This method is very effective for learning complex problems through
active questioning. On the other hand, this method is bit costly and expensive as
arrangements of training require a considerable amount of money.
(2) eLearning is online training way through videos, tests, images and courses. Below are
some advantages of eLearning
Less costly
Just in time accessibility
More flexible schedules
Better employees’ retention for specific training topics
Global collaboration
Easy access to key resources
On time feedback
Minimize the learning time
Provides more safe and risk free environment
Scalability in terms of number of employees
Greatest challenge of this method is outdating, you need to be continuously adapt the
requirements and modes of training. In Pakistan there is no developed culture for eLearning
that’s why during this pandemic situation of COVID-19 online classes are very challenging for
teachers as well as students.
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(3) Hands-on training/On-job training is immediately applicable on employees working
domain or job. As training of a welder for a different or new welding position will be
best possible through hands-on training. This training must be equipped with required
resources. This is experiential methodology, provides the trainee clear concepts. [2]
(4) Group discussions and activities provide a rapid and at once solution of problems. This
training is required when you need the coordination and collaboration. When you need
to bring the whole team on same page you train the team through different activities and
discussion to enhance the productivity. Supervisors play key role in training session by
facilitating the team.
(5) Simulation based training imitate real work experiences. Aviation and space industry
run simulations to observe the outcomes under different parameters and conditions.
Virtual and augmented reality are taking up the conventional methods. Though higher
initial cost makes it costly but in high risk scenarios this initial investment pays off
saving from disasters. So doctors, pilots and drivers run simulations to check the impact
and results.
(6) Coaching or Mentoring is used to build relationship with employees. Relation between
employee and coach explores the real needs and challenges to boost the performance. In
some scenarios it is more like one-on-one type relation where coach or mentor perceives
the level of employee and define next strategy for the person.
(7) Lecture style training is conventional method where a person/ lecturer delivers lecture
to specified persons about a specific topic. This method is used for quick dispersion of
information but it is less effective.
(8) Case studies help trainees to know pros and cons of the same nature of work performed
by another company; they are going to perform. Case study will help trainees to set goal
oriented strategies.
(9) Outdoor trainings help you to judge and make decisions other than usual trainings as
climbing, hiking, swimming and rafting will boost your confidence level.
Levels of training
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According to hierarchy of an organization there are three levels of management and their
trainings should be conducted as per their level. “Who to attend” phrase is mentioned in the
advertisement of a training session.
Extent of Training
Kirkpatrick’s four level of evaluation model will help us to have a deep insight of our training
sessions. These levels include parameters against which your trainings as evaluated to check
effectiveness and provide data to make decisions for future trainings.
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(1) In 1st level we take feedback of participants either training was relevant or simply take the
comments of people how they perceive training
(2) Learning level are the participants fully clear about the training or information. To what
extent the participants are able to understand the content of training
(3) In 3rd level the extent of application of training knowledge is observed. Are the
participants following the instructions provided by training?
(4) Did training yield any productivity, posted negative impact or no effect at all.
Improvements for future trainings are documented on the basis of the results.
10. Emotional Intelligence to manage Human Resources
Conscientiousness
Conscientiousness, one of the leadership qualities, displays the degree to which someone is
dependable, responsible, perseveres, and is achievement oriented. Conscientious leaders are
discovered to be highly task focused, bring a higher degree of situation for legal aspects and
rules, bear in mind of ethics, and maintain their teams in high ethical standards. A strong sense of
conscientiousness outcomes in a scrupulous, punctual, dependable, reliable, practical, organized,
strong willed and highly determined character. Unsurprisingly, studies have established that
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people with these skills grow to be outstanding leaders due to the fact they ensure that matters
are completed. Furthermore, they pay interest even to the smaller detail that spell the difference
between success and failure. Conscientious leaders have a tendency to be splendid-organized,
remarkable planners and are responsible. They work tough within the face of challenges and may
manage their impulses. They make high-quality employees. The conscientious leader works
difficult to obtain the whole thing required through the enterprise and almost never drops the
ball.
Sensitivity
Sensitivity is the cornerstone of leadership. Why Sensitive humans are natural Leaders. When
you think about a leader, you might think of something that is charismatic, headstrong,
courageous, and in all likelihood intimidating, as well. However, owning a high level of
sensitivity can make someone a good extra effective leader. They possess a sure level of empathy
as properly and can feel when a person else is hurting. Sensitivity in leaders also can bring
authenticity to you. Employee and others who work with you or have close contact will generally
tend to see you as a leader who manages his or her emotions and continues a realness that others
appreciate and admire. Leaders love learning and being sensitive to others provides learning
experience which may be both gratifying and cause success. Leaders are always improving
themselves and that self-development desire means that you are open to grievance and could use
it to higher their instances. The enormously sensitive leader sees matters in ways others cannot
and are the world’s greatest innovators. Being a sensitive leader within the place of work can
regularly feel like a double-edged sword. Your employees likely recognize your generous nature,
depth of character and experience of determination.
Self-awareness
Self-awareness is the first step in building a team based on complementing abilities. Developing
emotional self-awareness is a vital first since it establishes the framework where emotional and
social intelligence is constructed. One can't develop aptitudes like self-control, compassion, or
teamwork except if we know about our very own sentiments and how they impact our thoughts
and behavior. Great leaders must comprehend their qualities and shortcomings so as to have an
impact. Self-awareness also enables leaders to connect their feelings to the effectiveness of their
collaborations with others.
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Leaders have a profoundly created feeling of self, and are normally empathic and sympathetic as
well. On the other hand, absence of self-awareness is a basic cause of weak leadership, which is
detrimental for organizational culture.
There are several different leadership styles, some of them are discussed as follows:
Participative: They generally incorporate other individuals when taking any decisions.
Autocratic: They took all the decisions himself.
Transactional: They make arrangements for his staff to complete tasks and earn rewards
or punishment accordingly.
Transformational: They build up confidence and trust on his followers so that new
policies and procedures can be implemented.
Emotional Resilience
Emotional Resilience in Leadership centers on the idea of fix, and being responsible for their
fault and avoidance of responsibility. Leaders who are sincerer and strong are progressively
centered on development, mindfulness and improving the quality of their social relationships.
The true grit of a leader isn't the way they perform during good times but instead how they show
emotional strength, courage and professionalism during the hard times. It is difficult to show
resilience unless you have gone through difficult times. The harder the leadership challenge is,
the simpler it is to build resilient leadership attitude.
Intuitiveness
Have you ever wondered how a few leaders are extra creative and modern than others?
I have seen two types of leaders, I have witnessed both, and I have seen the outcomes of each.
One leader thinks that with the intention to create something new, they need to use their analytic
thoughts to be creative. The alternative type of leader who wants to strive something new they
use their intuitive mind to be modern. However, for years, I have seen how the intuitive leader,
can be extra of an explorer, and find out more than leader who don’t make use of their intuition
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and I have witnessed that Intuitive people make amazing leaders, they have a competitive aspect
over different leaders, they may be quicker, faster, smarter and extra decisive.
In this category we check the results of each category described above according to their defined
parameters
Work Process
Are your processes are designed to produce the required product
Efficiency of your processes
Wastages
Benchmarks
Adaptability according to new requirements
Upside and downside flexibility at optimum level
Coordination of all processes
Operational Effectiveness
As process are combined to produce the outcome so check the in-process parameters
of each process
Reduce the down times by developing the CAPA approach
Use modern tools and technology to fill the gaps and flaws
Set a target and achieve that target then strive for continuous improvement
Make your operation safe, minimize the number of accidents
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12. Releasing the team
This is the toughest, emotional and last stage of the project after the completion of project all the
human resources are released. Project manager encourages and motivates the team to move
forward as there must be many other opportunities waiting for the team members.
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References
https://www.brighthr.com/articles/culture-and-performance/teamwork/how-hr-can-influence-
employee-teamwork/
https://upstarthr.com/hr-project-management-ultimate-guide/
https://www.shrm.org/resourcesandtools/tools-and-
samples/toolkits/pages/developingandsustaininghigh-performanceworkteams.aspx
https://hbr.org/1991/11/how-the-baldrige-award-really-works
https://www.researchgate.net/publication/333405972_Ability_Motivation_and_Opportunity_th
eory_a_formula_for_employee_performance
https://specialties.bayt.com/en/specialties/q/285381/what-is-the-amo-theory/
https://www.youtube.com/watch?v=PtBSqTWfpEY
https://hbr.org/1991/11/how-the-baldrige-award-really-works
https://www.slideshare.net/dickson/malcolm-baldrige-criteria?next_slideshow=1
https://www.nist.gov/topics/performance-excellence
https://www.nist.gov/system/files/documents/2017/04/28/Baldrige_20_20.pdf
https://hbr.org/1991/11/how-the-baldrige-award-really-works
https://www.forbes.com/sites/theyec/2018/08/13/4-steps-to-adding-structure-to-your-
decision-making-strategy/#70952c807326
https://www.mindtools.com/pages/article/newLDR_45.htm
https://www.yourcoach.be/blog/wp-content/uploads/2012/03/A-summary-of-motivation-
theories1.pdf
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