Professional Documents
Culture Documents
1.1 Introduction
The Policy applies to all directors and employees of M7. It also applies to
temporary agency personnel, contract basis personnel, consultants,
intermediaries, agents or any other third parties working for us or acting on
behalf of M7 in any capacity.
You are expected to strictly adhere to the requirements of this Policy and anti-
corruption laws of the countries in which M7 does business from time to time.
Training will be provided in respect of its anti-corruption procedures which
you are required to attend.
A failure to comply with this Policy by directors and employees may result in
disciplinary action, including amongst others, termination of employment with
immediate effect for gross misconduct. A failure to comply by temporary
agency personnel, contract basis personnel, consultants, intermediaries, agents
and any other third parties may result in the termination of their contractual
relationship with M7 with immediate effect.
All forms of bribery are strictly prohibited. If you are unsure about whether a
particular act constitutes bribery, raise it with the Compliance Officer or your
line manager.
This Policy applies to activities and dealings with private individuals and
entities in both the private sector and the public sector.
You must not directly or indirectly seek, solicit, offer, promise, give or demand,
arrange or receive any bribe, kick back or other improper advantage (of any
kind, financial or otherwise, including, but not limited to, payments, discounts,
loans or benefits) to:
• obtain any personal benefit or benefit for your family, friends, associates or
acquaintances.
You will not suffer any demotion, penalty or other adverse consequences for
refusing to give or receive a bribe or other improper advantage, even if such
refusal may result in M7 losing business.
You must not directly or indirectly seek, solicit, offer, promise, give, demand,
arrange or receive any gifts, hospitality or benefits or advantages (of any kind,
financial or otherwise) to:
Appropriate gifts and benefits provided to its clients are permitted within
reasonable limits and in accordance with local standards and business
practices. Gifts must be of an appropriate type and value depending on the
circumstances and taking account of the reason for the gift. Gifts must not
include cash or cash equivalent (such as vouchers), or be given in secret.
Employees should be aware, and should inform their clients, that at the request
of their management or Compliance Officer, Compliance will disclose
information on any gift offered to the clients’ representatives. Conversely,
Compliance may ask suppliers, service providers and clients of M7 to provide
a list of beneficiaries and the nature of the gift given to employees.
If you have difficulty applying this Policy then you should seek assistance from
Compliance.
i) Providing Gifts
As a general guideline, £150 is the maximum limit per gift or benefit per
contact in any 12 month period. Gifts in excess of this must be pre-
approved by the Compliance Officer.
c) Facilitation Payments
You should not use company funds or assets to make direct or indirect
payments, loans, donations, gifts, advantages or benefits to a charity, political
party, member or candidate of any political party or research organisations or
“think tanks” close to a political party or pressure or
lobby groups for the purpose of obtaining or retaining business for M7 or
influencing a business decision. Any political or charitable contributions (not
for such purpose) must (i) comply with the laws and conventions applicable to
M7’s business activities; and (ii) be approved in writing by the Compliance
Officer.
b) Compliance means the compliance team for M7 Real Estate Ltd from time to
time.
All contracts with Business Partners or other third parties require prior
approval by the Compliance Officer, General Counsel or Chief Operating
Officer and must be available for inspection by auditors as and when required.
Such contracts must include the following provisions:
• not to pay or receive any bribes and to comply with the requirements of
anti-corruption laws and conventions of the jurisdictions applicable to M7’s
business operations;
• to keep proper books and records available for inspection by M7, auditors
or investigatory authorities; and
• to report to M7 on a regular and continuous basis
regarding the accomplishment of his or her duties where the Business
Partner is an agent, consultant or intermediary.
(iii) to any other person or entity other than the Business Partner;
(v) where there is reason to believe that any part of the payment made to
the Business Partner may be passed on as a bribe or other inducement.
You must enter details in to a benefits register of all gifts, hospitality, political
or charitable contributions made and received. Such records must be made in
an accurate and timely manner and must be given in sufficient detail to
accurately and fairly reflect the purpose of any transaction. In particular, all
payments and expenses must be supported by appropriate receipts or other
documentation reflecting the nature of the expense or advantage. The benefits
register shall be inspected regularly by the management of M7 and by its
auditors.
You may make a report anonymously, but please note that it is much
harder (and sometimes impossible) to investigate suspicions without
having direct access to the individual who initially raised the concern. It
is best to declare your identity if possible.
There will be no detriment to you as a result of
reporting an actual or suspected breach of this Policy, nor will you suffer
any detriment for refusing to pay bribes, even if such refusal may result
in M7 losing business or a business advantage.
You will not be blamed for speaking-up nor for failing to speak up
earlier, and M7 will make all proper efforts to protect the confidentiality
of individuals who do raise concerns and keep them informed of
developments as appropriate. Any attempt to deter individuals from
raising concerns, or any subsequent retaliation against individuals who
speak-up publicly, will be treated as a serious disciplinary offence.
You should contact the Compliance Officer if you want to report any
suspicious activities.
In the event the Compliance Officer is not available, you should contact
Thomas Pearman or Andrew Jenkins with any queries regarding this
Policy.
• need permission in respect of any activities to which this Policy applies (the
Compliance Officer will in turn ensure requests and authorities are tabled
with M7’s Executive Committee or Board of Directors for consideration and
approval or otherwise);
• need advice;
M7 ensures that its registered staff, as well as those in other support roles where
considered relevant, maintain their competence by providing internal training,
in particular in relation to new issues, and changes in legislation, such as
MiFID, and e-learning refresher courses on issues such as money laundering,
market abuse, conduct of business and bribery and corruption. It also conducts
regular appraisals of registered and other support staff.