Concur Reports Guide

Standard Reports by Folder
for Analysis / Intelligence
Last Revised: June 24, 2020
Applies to these SAP Concur solutions:
 Expense
 Professional/Premium edition
 Standard edition
 Travel
 Invoice Management
 Request
Revision History
Date Revision Notes/Comments
NOTE: No entry indicates no changes for that calendar month and year
June 24, 2020 This chapter changed:
 Mobile Usage
 Mobile Usage
 Mobile Usage
Also updated the information on the cover to match cover format

used on other guide covers.
 Mobile Usage
May 16, 2020 These chapters changed:
 Market Specific Reports
 Mobile Usage
March 14, 2020 These chapters changed:
 Expense Processing
 Mobile Usage
February 20, 2020 This chapter changed:
 Compliance
 Compliance
January 24, 2020 This chapter changed:
 Trips
January 18, 2020 These chapters changed:
 E-Receipt
 Trips
 Spending
 Vendor
September 21, 2019 This chapter changed:
 Travel Request
Standard Reports by Folder 3

© 2004 – 2020 Concur Technologies Inc. All rights reserved.
August 19, 2019 This chapter changed:
 Invoice
August 17, 2019 These chapters changed:
 Audit
 Invoice
 Persona Dashboards
July 22, 2019 This chapter changed:
 TripLink
June 10, 2019 These chapters changed:
 TripLink
 Trips
 Vendor
April 13, 2019 These chapters changed:
 Invoice
 Travel Request
 TripLink
 Invoice
 Mobile Usage
 TripLink
 Trips
 Vendor
4 Standard Reports by Folder

February 28, 2019 These chapters changed:
 Spending
 Trips
 Invoice
 TripLink
Also removed references to Insight Premium from each chapter
 Accrual
 Fraud
 Vendor
December 14, 2018 These chapters changed:
 Finance
 Fraud
 Meetings
 Vendor
 Accrual
 Administration
 Audit
 Carbon Footprint
 E-Receipt
November 17, 2018 These chapters changed:
 Compliance
 Invoice
 Tax
October 15, 2018 The October release has moved to October 20, 2018.
October 13, 2018 This chapter changed:

 TripLink
September 17, 2018 The September release has moved to September 22, 2018.
September 15, 2018 These chapters changed:
 Compliance
 Invoice
 TripLink
July 21, 2018 These chapters changed:
 Administration
 Invoice
 Spending
 Spending
 Compliance
May 14, 2018 This chapter changed:
April 23, 2018 This chapter changed:
 Compliance
 Finance
 Vendor
March 20, 2018 This chapter changed:
 Invoice

 Invoice
 Trips
 Vendor
 Tax
 Tax
 Invoice
 Tax
December 9, 2017 This chapter changed:
 TripLink
November 3, 2017 These chapters changed:
 Administration
 Audit
 Administration
 Invoice
 Spending
August 4, 2017 This chapter changed:
 Invoice
 Company Billed Cards
 Compliance
 Compliance
 Invoice

June 3, 2017 These chapters changed:
 E-Receipt
 Invoice
 Company Billed Cards
 Invoice
 Administration
 TripLink
 Overview
December 15, 2016 Changed copyright.
This chapter changed:
December 9, 2016 This chapter changed:
November 7, 2016 Updated Proprietary Statement.
 Invoice
October 10, 2016 Updated Prompts images for copied reports.
September 9, 2016 This chapter changed:

 Invoice
 Travel Request
July 8, 2016 This chapter changed:
 Administration
 Administration
 Premium Dashboards
 TripLink
April 21, 2016 This chapter changed:
 TripLink
March 23, 2016 This chapter changed:
 TripLink
In all guides, changed the text under the heading from "Travel
Data" to "Travel / TripLink Data"
 Compliance
 Premium Dashboards
 Carbon Footprint
 TripLink
October 20, 2015 These chapters changed:
 Overview
 TripLink

 Tax
 Open Booking was changed from Chapter 16 to 22 and renamed

TripLink
 Chapters 17 through 21 were renumbered as a result
 Overview
August 14, 2015 Split the guide into individual chapters
These chapters were revised this month:
 Overview
 Persona Dashboards NEW
 Tax
June 18, 2015 Added a note about "secondary" roles in the Employee Roles report
May 18, 2015 Incorporated the changes for the May 2015 release; refer to the
release notes for that month
Removed the Premium dashboards; those dashboards are available

in the Intelligence folders
Added several missing reports
May 5, 2015 Added information about:
 Travel Points Summary
 Travel Points Detail
April 9, 2015 Incorporated the changes for the April 2015 release; refer to the
March 13, 2015 Incorporated the changes for the March 2015 release; refer to the
February 6, 2015 Incorporated the changes for the February 2015 release; refer to
the release notes for that month
January 19, 2015 Incorporated the changes for the January 2015 release; refer to the
release notes for that month,

Table of Contents
Chapter 1: Standard Reports – Overview .................................................. 1-1

Additional Documentation – Actionable Analytics, Dashboards .................... 1-1
Concur Products ................................................................................... 1-1
Access the Reports ............................................................................... 1-1
Access the Folders ................................................................................ 1-2
Recommended Browser for Viewing Reports ............................................ 1-3
Chapter 2: Folder – Accrual ....................................................................... 2-1

Report: Expense Accrual ....................................................................... 2-1
Available to:  Analysis  Intelligence
Uses:  Expense Data Travel / TripLink Data
Report: Expense Accrual By Date Range .................................................. 2-9
Report: Top Employees with Unassigned or Unsubmitted CC Transactions . 2-16
Available to: Analysis  Intelligence
Report: Unassigned Credit Card Transactions ......................................... 2-21
Chapter 3: Folder – Administration ........................................................... 3-1

Report: Accounting Reconciliation ........................................................... 3-1
Report: Authorized Approver Details ....................................................... 3-3
Report: Bank Statement Reconciliation.................................................... 3-6
Report: Billed Transaction Reconciliation - Detail (Calendar Month)............. 3-8
Report: Billed Transaction Reconciliation - (Calendar Month).................... 3-10
Report: Employee Bank Account Status ................................................. 3-12
Report: Employee Details .................................................................... 3-14

Report: Employee Roles ...................................................................... 3-16
Report: Expense and Travel Overview ................................................... 3-20
Uses:  Expense Data  Travel / TripLink Data
Report: Expense Reports By Country .................................................... 3-26
Report: Invoice Billed Transaction Reconciliation - Detail (Calendar Month) 3-28
Uses:  Invoice Data Travel / TripLink Data
Report: Invoice Billed Transaction Reconciliation - (Calendar Month)......... 3-29
Report: System Activity Report ............................................................ 3-31
Report: Travel Rule Class .................................................................... 3-37
Report: TripIt Expense Authorizations by Employee ................................ 3-40
Report: TripIt Travel Authorizations by Employee ................................... 3-42
Report: User Rating Summary - Expense............................................... 3-44
Report: User Rating Summary - Travel.................................................. 3-46
Chapter 4: Folder – Audit .......................................................................... 4-1

Report: Audit Service Exception Categories ............................................. 4-1
Report: Audit Service Exception Categories – Details ................................ 4-4
Report: Audit Service Statistics - Details ................................................. 4-8
Report: Audit Service Statistics By Reporting Group................................ 4-12

Report: Audit Summary by Employee.................................................... 4-19
Report: Audit Summary by Question ..................................................... 4-22
Report: Audit Volumes ........................................................................ 4-24
Report: Employee Audit Required Status ............................................... 4-26
Report: Report Entry Exceptions........................................................... 4-29
Report: Report Header Exceptions ........................................................ 4-32
Chapter 5: Folder – Carbon Footprint ........................................................ 5-1

Report: Air Carbon Footprint - Detail....................................................... 5-1
Available to:  Analysis  Intelligence
Uses:  Expense Data  Travel / TripLink Data
Report: Air Carbon Footprint - Summary ................................................. 5-7
Report: High Usage - Summary............................................................ 5-14
Chapter 6: Folder – Company Billed Cards ................................................. 6-1

Report: Card Program Summary ............................................................ 6-1
***Not applicable for Standard Edition***
Report: Company Billed Transaction Reconciliation (Calendar Month) .......... 6-2
Report: Company Billed Transaction Reconciliation - Detail (Calendar Month)6-4
Report: Transactions By Statement ........................................................ 6-6
Report: Unassigned Company Billed Transactions ..................................... 6-8

Chapter 7: Folder – Compliance................................................................. 7-1

Report: Air Analysis: Concur Travel vs. Agency Summary .......................... 7-1
Report: Airfares Expensed Not Booked in Concur Travel ............................ 7-9
Report: Attendee Analysis ................................................................... 7-12
Report: Attendee Details ..................................................................... 7-15
Report: Attendee Summary ................................................................. 7-19
Report: Car Rentals Expensed Not Booked in Concur Travel ..................... 7-23
Report: Concur Travel Hotel Bookings ................................................... 7-26
Uses: Expense Data  Travel / TripLink Data
Report: Employee Exceptions - Details .................................................. 7-29
Report: Expense Exception Analysis ...................................................... 7-32
Report: Expense Exception Analysis (with Comments) ............................ 7-36
Report: Health Care Attendee Spending ................................................ 7-40
Report: Hotel Expense Exceeds Negotiated Rate..................................... 7-45
Report: Hotel Stays Expensed Not Booked in Concur Travel ..................... 7-49
Report: Non-Concur Travel Hotel Bookings ............................................ 7-52
Report: Past Hotel Reservations with Rates in Excess of Negotiated Rates . 7-55
Report: Report Entry Exceptions Details Report ...................................... 7-60

Report: Top Exception Violators ........................................................... 7-64
Report: Travel Adoption ...................................................................... 7-67
Report: Travel Policy Exceptions ........................................................... 7-71
Report: Travelers Not Using Concur Travel ............................................ 7-76
Report: Upcoming Hotel Reservations with Rates in Excess of Negotiated Rate7-79
Chapter 8: Folder – E-Receipt.................................................................... 8-1

Report: Car Receipt Additional Spend Summary ....................................... 8-1
Report: Car Receipt Details .................................................................... 8-5
Report: E-Receipt Enabled Employees ..................................................... 8-7
Report: Hotel Receipt Additional Spend Summary..................................... 8-9
Report: Hotel Receipt Details ............................................................... 8-13
Chapter 9: Folder – Expense Processing.................................................... 9-1

Report: Airfare Booked But Not Yet Expensed .......................................... 9-1
Report: Approver Statistics .................................................................... 9-4
Report: Expense Accounting Analysis ...................................................... 9-8
Report: Expense Entry Analysis ............................................................ 9-11
Report: Expense Entry Analysis Details (grouped by Employee) ............... 9-15

Report: Expense Entry Analysis Details (grouped by Expense Type) .......... 9-19
Report: Expense Summary by Employee and Year .................................. 9-23
Report: Expense Summary by Expense Type and Year ............................ 9-26
Report: Expenses With TripIt Itineraries ................................................ 9-29
Report: Missing Receipt Audit............................................................... 9-32
Report: Payment Type Analysis ............................................................ 9-34
Report: Reports Approved but Receipts Not Viewed ................................ 9-39
Report: Top 10 Longest To Approve ...................................................... 9-45
Report: Unsubmitted Expense Entry Analysis Details (grouped by Employee)9-47
Report: Unsubmitted Expense Entry Analysis Details (grouped by Expense
Type) ................................................................................................ 9-51
Report: Workflow Aging - Details.......................................................... 9-55
Report: Workflow Cycle Times - Details ................................................. 9-57
Report: Workflow Cycle Times – Summary by Manager ........................... 9-65
Report: Workflow Cycle Times – Summary by Processor.......................... 9-68
Chapter 10: Folder – Finance................................................................... 10-1

Report: Cash Advance Analysis ............................................................ 10-1

Report: Credit Card Transactions .......................................................... 10-5
Report: Expense Report Totals ............................................................. 10-9
Report: Expenses by Approver Hierarchy ............................................. 10-11
Report: Financial Summary................................................................ 10-14
Report: Voided Air Tickets ................................................................. 10-15
Chapter 11: Folder – Fraud...................................................................... 11-1

Report: Duplicate Company Meals ........................................................ 11-1
Report: Duplicate Expense Items.......................................................... 11-6
Report: Duplicate Hotel Stays ............................................................ 11-11
Report: Duplicate Meal Attendees ....................................................... 11-15
Report: Expenses Near Receipt Limit .................................................. 11-21
Report: Submitted Ticket Charges with Unsubmitted Refunds ................ 11-25
Chapter 12: Folder – Invoice ................................................................... 12-1

Report: Attendee Details ..................................................................... 12-1
Report: Attendee Summary ................................................................. 12-4
Report: Capture Service Details ........................................................... 12-7
Report: Capture Service Summary ..................................................... 12-11
Report: Employee Exceptions – Details ............................................... 12-14
Report: Invoice Briefing Summary ...................................................... 12-18

Report: Invoice Expense Type Spend Trend ......................................... 12-41
Report: Invoice Tax Adjustment Report ............................................... 12-45
Report: Payment Practices and Performance ........................................ 12-50
Report: Purchase Order to Invoice Matching Exceptions ........................ 12-53
Report: Purchase Order List ............................................................... 12-56
Report: Purchase Orders and Associated Payment Requests .................. 12-58
Report: Received Accrual by Line Item ................................................ 12-60
Report: Request Accrual .................................................................... 12-63
Report: Request Aging ...................................................................... 12-65
Report: Request Exception Analysis .................................................... 12-68
Report: Request Exception Analysis (with comments) ........................... 12-71
Report: Request Header Exceptions .................................................... 12-74
Report: Request Line Item Exceptions ................................................. 12-76
Report: Request Line Item Exceptions Detail Report ............................. 12-78
Report: Top 10 Longest to Approve .................................................... 12-81
Report: Top Exception Violators ......................................................... 12-83
Report: Top Invoice Spenders by Employee - Details ............................ 12-85
Report: Top Invoice Spenders by Employee - Summary ........................ 12-88
Report: Top Invoice Vendor Spend - Details......................................... 12-91
Report: Top Invoice Vendor Spend - Summary..................................... 12-96
Report: Unsubmitted Requests by Approver – Detail ........................... 12-101
Report: Unsubmitted Requests by Approver – Summary ..................... 12-104
Report: Workflow Aging – Details ..................................................... 12-110

Report: Workflow Cycle Times – Details ............................................ 12-115
Report: Workflow Cycle Times – Summary by Manager ....................... 12-120
Report: Workflow Cycle Times – Summary by Processor...................... 12-122
Chapter 13: Folder – Market Specific Reports.......................................... 13-1

Report: Expense Entries for Companies Using Electronic Receipts (Japan) . 13-1
Report: IC Card Utilization Rate (Japan) ................................................ 13-5
Report: Invoice Entries for Companies Using Electronic Invoices (Japan) ... 13-9
Report: Receipt Received Rate (Japan)................................................ 13-15
Report: Receipt Viewed Rate (Japan) .................................................. 13-22
Report: Ticket Issue Date and Airfare Analysis (Japan).......................... 13-29
Report: Unpaid and Unassigned Expense (Japan) ................................. 13-35
Report: Vendor Amount Ranking (Japan) ............................................. 13-42
Report: Auditor Digitized Receipt Search Report ................................... 13-46
Expense Details (with Reclaimable Tax) – Canada **STANDARD EDITION
ONLY** ........................................................................................... 13-50
Report: Germany Market – BIK .......................................................... 13-58
Report: Germany – M-Report Detail .................................................... 13-62
Report: Germany – M-Report Summary .............................................. 13-66
Report: Germany - Yearly Employee Report ......................................... 13-69
Chapter 14: Folder – Meetings................................................................. 14-1

Report: Meeting Attendee Flight Details................................................. 14-1
Report: Meeting Attendee Flight Segments ............................................ 14-3
Report: Meeting Attendee Hotels .......................................................... 14-6
Report: Meeting Attendee Survey Answers ............................................ 14-8

Chapter 15: Folder – Mobile Usage .......................................................... 15-1
Report: Mobile Metrics Details .............................................................. 15-1
Uses:  Expense Data  Travel Data
Chapter 16: Folder – Persona Dashboards............................................... 16-1

Overview ........................................................................................... 16-1
Combined Spend Overview .................................................................. 16-3
Dashboard: Department Manager Spend Overview ............................... 16-21
Dashboard: Department Manager Expense Report Overview .................. 16-32
Dashboard: Expense Management Overview ........................................ 16-52
Invoice Management Overview ........................................................... 16-72
Appendix: Remove or Restore the Persona Dashboard Tab .................... 16-97
Chapter 17: Folder – Premium Dashboards ............................................. 17-1

Sub-folder: Actionable Analytics ........................................................... 17-1
Dashboard: Executive Overview ........................................................... 17-1
Dashboard: Expense Spend Summary................................................... 17-5
Dashboard: Finance & Spend Overview ................................................. 17-7
Dashboard: Hotel Vendor Normalization Analysis .................................... 17-9
Dashboard: Operational KPI............................................................... 17-11
Dashboard: Travel Market Analysis ..................................................... 17-13
Dashboard: Travel Program Overview ................................................. 17-16
Chapter 18: Folder – Previous Report Versions ....................................... 18-1
Chapter 19: Folder – Spending ................................................................ 19-1

Report: Airline Ancillary Fees Summary ................................................. 19-1
Report: Ancillary Airline Fees Per Ticket ................................................ 19-4
Report: Drive Adoption........................................................................ 19-7

Report: Excessive Personal Car Mileage............................................... 19-10
Report: Executive Briefing Summary................................................... 19-14
Report: Expense Airline Ancillary Fees - Details .................................... 19-23
Report: Fare Analysis ........................................................................ 19-27
Report: Internet Usage ..................................................................... 19-31
Report: Top Spend by Vendor ............................................................ 19-34
Report: Top Spenders by Employee .................................................... 19-37
Report: Top Spenders by Expense Type .............................................. 19-40
Report: Travel Summary ................................................................... 19-43
Chapter 20: Folder – Tax ......................................................................... 20-1

Report: Attendee Tax Amounts ............................................................ 20-1
Report: Australian Fringe Benefit Tax Analytics Dashboard ...................... 20-3
Report: Australian Fringe Benefit Tax Details ....................................... 20-13
Report: Mileage/Fuel Receipt Reconciliation Report ............................... 20-19
Report: UK VAT Dashboard ................................................................ 20-21
Report: VAT Reclaimed Amounts ........................................................ 20-25

Chapter 21: Folder – Travel Request ....................................................... 21-1
Report: Approved Travel Requests by Employee ..................................... 21-1
Report: Completed Travel Requests without Expense Reports .................. 21-3
Report: Top 10 Longest to Approve ...................................................... 21-5
Report: Travel Requests by City ........................................................... 21-6
Report: Travel Requests by Country...................................................... 21-8
Report: Travel Requests by Segment .................................................. 21-10
Report: Travel Requests Pending Approval........................................... 21-12
Report: Workflow Aging - Details........................................................ 21-14
Chapter 22: Folder – TripLink .................................................................. 22-1

Report: Invisible Spend Details ............................................................ 22-1
Report: Invisible Spend Trend Analysis ................................................. 22-6
Report: TripLink Air Supplier Summary ................................................. 22-9
Report: TripLink Car Rental Supplier Summary..................................... 22-13
Report: TripLink Details by Traveler .................................................... 22-16

Report: TripLink Hotel Property Supplier Summary ............................... 22-21
Report: TripLink Spend Summary by Traveler ...................................... 22-24
Chapter 23: Folder – Trips ....................................................................... 23-1

Report: Car Receipt Details .................................................................. 23-1
Report: Employees Travelling............................................................... 23-6
Report: Flight Segment Details............................................................. 23-9
Report: Itinerary Details .................................................................... 23-12
Report: Number of Trips by Arranger .................................................. 23-22
Report: Number of Trips by Traveler ................................................... 23-26
Report: Ticket Details ....................................................................... 23-32
Report: Trip Approvals ...................................................................... 23-36
Report: User Concur Travel History..................................................... 23-40
Chapter 24: Folder – Vendor ................................................................... 24-1

Report: Airfare Details ........................................................................ 24-1
Report: Airfare Summary .................................................................... 24-5
Report: Car Rental Details ................................................................. 24-13
Report: Car Rental Expense Exceeds Reserved Amount ......................... 24-18
Report: Car Rental Summary ............................................................. 24-22

Report: City Pairs Rank ..................................................................... 24-28
Report: Hotel Details ........................................................................ 24-31
Report: Hotel Expense Exceeds Reserved Rate ..................................... 24-39
Report: Hotel Summary .................................................................... 24-43
Report: Top City Pairs ....................................................................... 24-51

Chapter 1: Standard Reports – Overview
Table of Contents
Chapter 1: Standard Reports – Overview ............................................................ 1-1
Additional Documentation – Actionable Analytics, Dashboards .................................... 1-1
Concur Products ................................................................................................... 1-1
Access the Reports ............................................................................................... 1-1
Access Analysis ............................................................................................... 1-1
Access Intelligence .......................................................................................... 1-1
Background – Roles and Data....................................................................... 1-1
Access the Intelligence Reports .................................................................... 1-2
Access the Folders ................................................................................................ 1-2
Analysis.......................................................................................................... 1-2
Intelligence ..................................................................................................... 1-2
Recommended Browser for Viewing Reports ............................................................. 1-3
Standard Reports by Folder 1-i

Last Revised: February 9, 2019
© 2004 - 2020 Concur Technologies Inc. All rights reserved.
Revision History
Date Notes / Comments / Changes
January 8, 2020 Changed copyright; no other content changes
February 9, 2019 Removed references to Insight Premium from the guide and updated copyright
January 13 2018 Changed copyright; no other content changes
February 17 2016 Added the Recommended Browser for Viewing Reports section
December 15 2016 Changed copyright; no other content changes
October 25 2015 Updated the guide content to new corporate style; no content changes
October 20 2015 Added information about the Intelligence – BI Manager link
September 4 2015 Added clarification about other documentation
August 14 2015 Moved from single book to individual "chapters"
1-ii Standard Reports by Folder


This book contains the following information about the standard reports:
• Short description of the report
• Screen shot of the report prompts
• Screen shot of the report output
Additional Documentation – Actionable Analytics,

Dashboards
 In addition to this guide, refer to these chapters in the Analysis/Intelligence guide:
 Overview – information about login, roles, permissions, hierarchies, etc.
 Actionable Analytics
 Dashboard Metrics
Concur Products
Analysis/Intelligence is available for all of the main Concur products except stand-alone
Travel. Travel must be integrated with Expense in order to use Analysis/Intelligence.
Access the Reports
Access Analysis
If your company has Analysis, click Reporting

> Analysis to access your standard reports.
Access Intelligence
Background – Roles and Data
A user can have a Cognos role (Cognos Consumer, Cognos Business Author, or Cognos
Professional Author) and can also be a BI Manager. One of the major differences between
the two:
• Cognos Consumer, Cognos Business Author, or Cognos Professional Author are
assigned roles and are associated with the Reporting hierarchy. The data that the
Consumer/Business Author/Professional Author sees is determined by the associated
section of the hierarchy.
• The BI Manager is not an assigned role and is not associated with the Reporting
hierarchy. The BI Manager sees the data of their direct and indirect reports.
Standard Reports by Folder 1-1

 For more information about the Reporting hierarchy and BI Manager, refer to
the Overview chapter in the Analysis/Intelligence guide.
Access the Intelligence Reports
If your company uses Intelligence and if you have a Cognos role (Cognos Consumer,
Cognos Business Author, or Cognos Professional Author) and you are a BI Manager:
• When you want to work as a Cognos user
(and see the data related to the
associated section of the Reporting
hierarchy), then click Intelligence.
• When you want to work as a BI Manager
(and see the data of your direct and
indirect reports), then click Intelligence
– BI Manager.
If you have a Cognos role or if you are a BI

Manager – but not both – you will see only the Intelligence menu option.
NOTE: The Actionable Analytics reports and the Persona Dashboards are both available to BI
Managers.
Access the Folders
Analysis
If your company has Analysis, you will use the

Analysis - Standard Reports link to access
your standard reports.
Intelligence
If your company uses Intelligence, you will use

the Intelligence - Standard Reports link to
access your standard reports.
1-2 Standard Reports by Folder

When you click the appropriate link, the list of folders appears.
Recommended Browser for Viewing Reports

Analysis/Intelligence is supported
for Microsoft Internet Explorer
versions 10 and 11 in
Compatibility Mode.
If you are having any issues with

how reports are displaying in
your internet browser, make sure
you are viewing your reports
using Internet Explorer version
10 or 11 in Compatibility Mode.
Analysis/Intelligence is not
currently supported for Microsoft
Edge under Microsoft Windows
10.
Concursolutions.com should be
added to the website list in the
Compatibility View Settings
dialog box in Internet Explorer
(Tools > Compatibility View
settings).
 For more information about supported browsers, refer to Concur Travel & Expense
Supported Configurations.

Chapter 2: Folder – Accrual
Table of Contents
Chapter 2: Folder – Accrual ................................................................................. 2-1
Report: Expense Accrual ........................................................................................ 2-1
Report: Expense Accrual By Date Range .................................................................. 2-9
Report: Top Employees with Unassigned or Unsubmitted CC Transactions ................. 2-16
Report: Unassigned Credit Card Transactions ......................................................... 2-21

Revision History
February 9, 2019 Removed references to Insight Premium from the guide
January 12, 2019 Changed the copyright and updated the Prompts page image for the Expense
Accrual and Expense Accrual by Date Range reports to include the new blank
selection for the Countries prompt
December 8, 2018 Added additional information about report prompts and reports to the reports
in the Accrual folder
March 23 2016 Changed the text under the heading from Travel Data to Travel / TripLink
Data; no other content changes
August 14 2015 Moved from single book to individual "chapters" – no content changes

Report: Expense Accrual

This report shows all transactions that have not been assigned to an expense report or have
been assigned to an expense report that has not yet been paid. It provides visibility to
financial professionals within the organization regarding outstanding liabilities and potential
future cash requirements.
Report Prompts

Date Prompt
• Accrual Date: Used to filter the report by the date range that the transactions were
accrued
Payment Types Prompt

• Payment Types: Used to filter the report by the method(s) by which the employees
paid for the expenses
Options Prompts
• Countries: Used to filter the report by the country(ies) where the expenses were
incurred
• Employees: Used to filter the report by the name of employee(s) who booked trips

Report Output


Report Header and Footer
Data Item
Data Item Expression Data Item Description
Label/Name
Accrual Date ParamDisplayValue('AccrualDate') Displays the date range from the

Accrual Date prompt on the
Prompts page
Payment Type ' '+ParamDisplayValue('PaymentType') Displays the payment type(s)

from the Payment Types prompt
on the Prompts page
Countries ' '+ParamDisplayValue('countryParam') Displays the country(ies) from the

Countries prompt on the
Prompts page
Employees ' '+ParamDisplayValue('Employee') Displays the employee name(s)

from the Employees prompt on
the Prompts page
N/A AsOfDate() Displays the date the report was

run
N/A PageNumber() Displays the page number of the

corresponding page
N/A AsOfTime() Displays the time the report was

run
Report Data Items
Data Item Data Item Data Item Expression

Data Item Description
Label Name
[Union1].[Payment Type]
Payment Type <Payment Method by which the
Type> [Expense].[Entry employee paid for the
Information].[Payment Type], expense, such as cash
[Expense].[Credit Card or a credit card
Accounts].[Payment Type]


Label Name
Approval Status <Approval [Union1].[Approval Status] Status of the expense

Status> report in the approval
v[Expense].[Report Dates and process
Statuses].[Approval Status],
case
WHEN # sq($runLocale )# =
'zh-cn' THEN '未分配'
'zh-tw' THEN '未指派'
'en' THEN 'Unassigned'
'en-gb' THEN 'Unassigned'
WHEN # sq($runLocale )# = 'fr'
THEN 'Non affecté'
'de' THEN 'Nicht zugewiesen'
'ja' THEN '未割り当て'
WHEN # sq($runLocale )# = 'it'
THEN 'Non assegnato'
'ko' THEN '지정 안 됨'
'sv' THEN 'Ej tilldelad'
'nl' THEN 'Niet-toegewezen'
WHEN # sq($runLocale )# ='cs'
then 'Nepřiřazeno'
WHEN # sq($runLocale )# ='pt-
BR' then 'Sem atribuição'
WHEN # sq($runLocale )# ='es'
then 'No asignado'
else 'Unassigned'
end
Report Name <Report Name> [Union1].[Report Name] Employee-entered name of

the expense report
[Expense].[Report Header
Information].[Report Name]


Label Name
Date First <Date First [Union1].[Date First Date that the expense
Submitted Submitted> Submitted] report was first submitted
for approval
[Expense].[Report Dates and
Statuses].[First Submitted
Date] NOTE: If the report was
returned to the employee
and had to be resubmitted,
this date is the date the
report was first submitted.
Vendor <Merchant> [Union1].[Merchant] Vendor associated with the

expense
[Expense].[Entry
Information].[Vendor],
[Expense].[Credit Card
Transactions].[Merchant]
Posted Date <Posted Date> [Union1].[Posted Date] Date the transaction was
posted to the credit card's
systems
Transactions].[Posted Date],
Transactions].[Posted Date]
Transaction <Transaction [Union1].[Transaction Date] Date that the expense was

Date Date> incurred
[Expense].[Entry
Information].[Transaction
Date], [Expense].[Credit Card
Transactions].[Transaction
Date]
Country <Country> [Union1].[Country] Country where the

expense was incurred
[Expense].[Entry
Information].[Country]
Reimbursement <Reimbursement [Union1].[Reimbursement Currency in which the

Currency Currency> Currency] employee is reimbursed
[Expense].[Entry
Information].[Reimbursement
Currency], [Expense].[Credit
Card
Transactions].[Reimbursement
Currency]


Label Name
Posted Amount <Posted [Union1].[Posted Date] Amount of the expense,

Amount> converted as needed to
the employee's
[Expense].[Entry
reimbursement currency
Information].[Expense Amount
(reimbursement currency)],
CASE
WHEN [Expense].[Credit Card
Accounts].[Employee Key] = -1
THEN [Expense].[Credit Card
Transactions].[Posted Amount
(credit card currency)]
ELSE [Expense].[Credit Card
(reimbursement currency)]
END
N/A <Employee + [Union1].[Employee]+' Employee last name, first

Employee ID> ('+[Union1].[Employee name, and middle initial +
ID]+')' Unique number or code
that identifies the
[Expense].[Report Header employee
Information].[Employee] +
Information].[Employee ID],
Accounts].[Employee] +
Accounts].[Employee ID]

Report: Expense Accrual By Date Range

This report shows all transactions that are not been assigned to an expense report or have
been assigned to an expense report that has not yet been paid over a user-defined date
range. It provides visibility to financial professionals within the organization regarding
outstanding liabilities and potential future cash requirements.
Report Prompts

Date Prompt
• Transaction Date: Used to filter the report by the date range that the transactions
were incurred
Payment Types Prompt

Options Prompts
• Countries: Used to filter the report by the country(ies) where the expenses were
incurred

Report Output
Data Item
Label/Name
Transaction Date ParamDisplayValue('dateRangeParam') Displays the date range from the

Transaction Date prompt on the
Prompts page

run

corresponding page

run

Report Data Items

Label Name
N/A <Employee + [Union1].[Employee]+' Employee last name, first

Employee ID> ('+[Union1].[Employee name, and middle initial +
ID]+')' Unique number or code
that identifies the
[Expense].[Report Header employee
Information].[Employee] +
Information].[Employee ID],
Accounts].[Employee] +
Accounts].[Employee ID]
Payment Type <Payment [Union1].[Payment Type] Method by which the

Type> employee paid for the
[Expense].[Entry expense, such as cash or a
Information].[Payment Type], credit card
Accounts].[Payment Type]


Label Name
Approval Status <Approval [Union1].[Approval Status] Status of the expense

Status> report in the approval
v[Expense].[Report Dates and process
Statuses].[Approval Status],
case
'en' THEN 'Unassigned'
THEN 'Non affecté'
then 'No asignado'
else 'Unassigned'
end
Report Name <Report Name> [Union1].[Report Name] Employee-entered name of

the expense report
Information].[Report Name]


Label Name
Date First <Date First [Union1].[Date First Date that the expense
Submitted Submitted> Submitted] report was first submitted
for approval
[Expense].[Report Dates and
Statuses].[First Submitted
Date] NOTE: If the report was
Vendor <Merchant> [Union1].[Merchant] Vendor associated with the

expense
[Expense].[Entry
Information].[Vendor],
Transactions].[Merchant]
Posted Date <Posted Date> [Union1].[Posted Date] Date the transaction was
posted to the credit card's
[Expense].[Credit Card systems
Transactions].[Posted Date],
Transactions].[Posted Date]
Transaction <Transaction [Union1].[Transaction Date] Date that the expense was

Date Date> incurred
[Expense].[Entry
Date], [Expense].[Credit Card
Transactions].[Transaction
Date]
Country <Country> [Union1].[Country] Country where the

[Expense].[Entry
Information].[Country]
Reimbursement <Reimbursement [Union1].[Reimbursement Currency in which the

Currency Currency> Currency] employee is reimbursed
[Expense].[Entry
Information].[Reimbursement
Currency], [Expense].[Credit
Card
Transactions].[Reimbursement
Currency]


Label Name
Posted Amount <Posted [Union1].[Posted Date] Amount of the expense,

Amount> converted as needed to
[Expense].[Entry the employee's
Information].[Expense Amount reimbursement currency
(reimbursement currency)], CASE
WHEN [Expense].[Credit Card
Accounts].[Employee Key] = -1
THEN [Expense].[Credit Card
(credit card currency)]
ELSE [Expense].[Credit Card
END

Report: Top Employees with Unassigned or Unsubmitted

CC Transactions
This report lists the top ten employees with the highest amount of unassigned or
unsubmitted company card transactions.
Report Prompts
Date Range Prompt

• Posted Date: Used to filter the report by the date range that the transactions were
posted to the credit card's systems

Report Output
Data Item
Label/Name
Posted Date ParamDisplayValue('postedDateParam') Displays the date range from the

Posted Date prompt on the
Prompts page

Report Data Items

Label Name
Employee <Employee> Unassigned: Unassigned:

if([Expense].[Credit Card Name on the corporate
Accounts].[Employee Key]= -1) card, as supplied by the
then ([Expense].[Credit Card credit card vendor or the
Accounts].[Name on Card]) else name of the employee to
([Expense].[Credit Card whom the card has been
Accounts].[Employee]) assigned
Unsubmitted: NOTE: Not all cards may

be assigned to an
[Expense].[Report Header employee.
Information].[Employee]
Unsubmitted:
Employee last name, first
name, and middle initial


Label Name
Assigned <Assigned> case Indicates whether the

WHEN # sq($runLocale )# = expenses are “Unassigned”
'zh-cn' THEN '未分配' in the reporting country
language
THEN 'Non affecté'
then 'No asignado'
else 'Unassigned'
end
Default Expense <Default Unassigned: Unassigned:

Type Expense Type> [Expense].[Credit Card Default expense type
Transactions].[Default Expense associated with the
Type] merchant on the
transaction
Unsubmitted:
[Expense].[Entry NOTE: Employees may
Information].[Expense Type] change the default
expense type after they
assign the credit card
transaction to and expense
report.
Unsubmitted:
Expense type assigned to
the expense


Label Name
Reimbursement <Reimbursement [Expense].[Credit Card Currency in which the

Currency Currency> Transactions].[Reimbursement employee was reimbursed
Currency]
Posted Amount <Posted Unassigned: Unassigned:

Amount> [Expense].[Credit Card Transaction amount
Transactions].[Posted Amount converted, as needed,
(reimbursement currency)] from the transaction
currency to the currency in
which the employee is
Unsubmitted: reimbursed
[Expense].[Entry
(reimbursement currency)] Unsubmitted:
Currency in which the
employee is reimbursed
Posted Amount <Posted Amount Unassigned: Unassigned:

(rpt) - (rpt)> [Expense].[Credit Card Transaction amount
<Reporting Transactions].[Posted Amount converted, as needed,
Currency> (reporting currency)] from the transaction
currency to the reporting
currency
Unsubmitted:
[Expense].[Entry
Information].[Expense Amount Unsubmitted:
(rpt)] Amount of the expense,
converted as needed to
the reporting currency

Report: Unassigned Credit Card Transactions

This report lists all unassigned credit card transactions.
Report Prompts
Options Prompt

Report Output
Data Item
Label/Name

run

corresponding page

run

Report Data Items

Label Name
Employee <Employee> [Expense].[Credit Card Name of the employee to

Accounts].[Employee] whom the card has been
assigned
NOTE: Not all cards may

be assigned to an
employee.
Employee ID <Employee ID> [Expense].[Credit Card Unique code or number

Accounts].[Employee ID] that identifies the
employee assigned to the
card

be assigned to an
employee.
Payment Type <Payment [Expense].[Credit Card Type of card used for the
Type> Accounts].[Payment Type] transaction, for example,
AMEX Corporate Card
Name on Card <Name on [Expense].[Credit Card Name on the corporate

Card> Accounts].[Name on Card] card, as supplied by the
credit card vendor
Transaction <Transaction [Expense].[Credit Card Name of the transaction

Type Type Transactions].[Transaction Type type:
Description Description> Name] • Charge
• Payment
• Cash Advance
• Credit
Merchant <Merchant> [Expense].[Credit Card Name of the merchant, or

Transactions].[Merchant] vendor, with whom the
transaction was conducted
Merchant Code <Merchant [Expense].[Credit Card Code that identifies the

Code> Transactions].[Merchant Code] merchant
Description <Description> [Expense].[Credit Card Further description of the

Transactions].[Description] transaction
Transaction <Transaction [Expense].[Credit Card Date the transaction was

Date Date> Transactions].[Transaction incurred
Date]
Download Date <Download [Expense].[Credit Card Date the transaction was

Date> Transactions].[Download Date] imported into Concur
Expense


Label Name
Reimbursement <Reimbursement [Expense].[Credit Card Currency in which the

Currency Currency> Transactions].[Reimbursement employee was reimbursed
Currency]
Posted Amount <Posted CASE Transaction amount

Amount> WHEN [Expense].[Credit Card converted, as needed,
Accounts].[Employee Key] = -1 from the transaction
currency to the credit
THEN [Expense].[Credit Card card's currency or from the
Transactions].[Posted Amount transaction currency to the
(credit card currency)] currency in which the
ELSE [Expense].[Credit Card employee is reimbursed
END

Chapter 3: Folder – Administration
Table of Contents
Chapter 3: Folder – Administration ..................................................................... 3-1
Report: Accounting Reconciliation ........................................................................... 3-1
Report: Authorized Approver Details ....................................................................... 3-3
Report: Bank Statement Reconciliation .................................................................... 3-6
Report: Billed Transaction Reconciliation - Detail (Calendar Month) ............................. 3-8
Report: Billed Transaction Reconciliation - (Calendar Month) .................................... 3-10
Report: Employee Bank Account Status ................................................................. 3-12
Report: Employee Details .................................................................................... 3-14
Report: Employee Roles ...................................................................................... 3-16
Report: Expense and Travel Overview ................................................................... 3-20
Report: Expense Reports By Country .................................................................... 3-26
Report: Invoice Billed Transaction Reconciliation - Detail (Calendar Month) ................ 3-28
Report: Invoice Billed Transaction Reconciliation - (Calendar Month) ......................... 3-29
Report: System Activity Report ............................................................................ 3-31
Report: Travel Rule Class .................................................................................... 3-37

Report: TripIt Expense Authorizations by Employee ................................................ 3-40

Report: TripIt Travel Authorizations by Employee ................................................... 3-42
Report: User Rating Summary - Expense ............................................................... 3-44
Report: User Rating Summary - Travel .................................................................. 3-46

Revision History
December 8, 2018 Added additional information about report prompts and reports to the following
reports:
• Employee Roles
• Expense Reports by Country
• System Activity Report
• Travel Rule Class
• TripIt Expense Authorizations by Employee
• TripIt Travel Authorizations by Employee
• User Rating Summary – Expense
• User Rating Summary – Travel
July 21, 2018 Updated image of the Prompts page for the Employee Details report
November 4 2017 Added the System Activity Report
September 18 2017 Updated two of the Expense and Travel Overview report images to show the
new bar graphs that replaced the former pie charts
March 18 2017 Updated the prompt information for the Authorized Approver Details report
November 18 2016 Updated report images to match the current application
July 8 2016 Updated the Authorized Approver Details report
June 21 2016 Added:

• Report: Authorized Approver Details
Removed:
• Report: Travel Points Detail
• Report: Travel Points Summary
Standard Reports by Folder 3-iii

Report: Accounting Reconciliation

This report provides administrators visibility into report payees, which Concur Pay created
payment demands, that have been extracted to their accounting system in a given
accounting extract job, but have not been paid yet.
Report Prompts

Report Output

Report: Authorized Approver Details

This report provides administrators a list of all Authorized Approvers and Cost Object
Approvers, as well as their associated groups, limits, etc.
Report Prompts
The report user selects the approver type and hierarchy 1. Also required to generate the
report, the report user must enter the cost center or select either the hierarchy 2 level or
the hierarchy 3 level.
NOTE: If the Hierarchy 1 prompt is empty, the Prompts page for the Authorized Approver
Details report only requires users to select an approver type from the Approver Type
prompt to generate the report.
ABOUT THE APPROVER TYPE PROMPT
For Authorized Approvers, the report user selects one of the following approver types:
• Expense Report
• Payment Request
• Purchase Request
• Request
For Cost Object Approvers, the report user selects one of the following approver types:
• Report Cost Object
• Payment Request Cost Object
• Purchase Request Cost Object
• Request Cost Object


Report Output

Report: Bank Statement Reconciliation

This report provides administrators visibility into the report payees paid for a given funding
account withdrawal.
Report Prompts

Report Output

Report: Billed Transaction Reconciliation - Detail (Calendar

Month)
This report allows clients to reconcile their invoices using Analysis/Intelligence. Note the
following:
• The billing cycle follows the calendar month.
• We calculate the total number of transactions off the Billing query subject.
• This report includes all submitted reports (including deleted reports).
• This report can be executed in two ways. It is a drill through from Billed Transaction
Reconciliation (Calendar Month). It can also be run as a stand-alone report.
• This report does not include centrally billed statement transactions.
Report Prompts

Report Output

Report: Billed Transaction Reconciliation - (Calendar

Month)
This report allows clients to reconcile their invoices using Analysis/Intelligence. Note the
following:
• The billing cycle follows the calendar month.
• We calculate the total number of transactions off the Billing query subject.
• This report includes all submitted reports (including deleted reports).
• This report does not include centrally billed statement transactions.
Report Prompts

Report Output

Report: Employee Bank Account Status

This report provides administrators visibility into employees for a given Employee Group
with bank accounts with errant data or who do not have active bank accounts.
Report Prompts

Report Output

Report: Employee Details

This report provides basic information about employees, their approvers, organizational
units, and custom fields that may be populated. It is useful as a reference to look up values
populated in some of the configurable fields that are managed by other Concur solutions. It
is also useful to modify the column heading literals to indicate how the custom field was
configured (for example, org unit 3 contains department).
Report Prompts

Report Output

Report: Employee Roles

This report lists all employees and all roles. You can search for specific employees (to list
the associated roles) or roles (to list the associated employees). You can group by employee
or role.
! IMPORTANT: You may also see "secondary" roles. Those roles are not yet in use.
Report Prompts

Grouping Prompt
• Group On: Used to select whether to group the report by role or employee
Options Prompts
• Roles: Used to filter the report by the role(s) assigned to the employees
• Employees: Used to filter the report by the employee name

Report Output

Data Item
Label/Name
Roles ' '+ParamDisplayValue('Role Name') Displays the employee role(s)

from the Roles prompt on the
Prompts page

run

corresponding page

run
Report Data Items

Label Name
Role/Employee <Primary if (?Grouping? = 'Employee') Employee last name, first

Grouping> then ([Expense].[Employee name, and middle initial if
Information].[Employee Name]) grouped by employee
else ([Expense].[Employee
Roles].[Role])
Roles assigned to the
employees if grouped by
role
Role/Employee <Secondary if (?Grouping? <> 'Employee') Employee last name, first

Grouping> then ([Expense].[Employee name, and middle initial if
Information].[Employee Name]) grouped by employee
else ([Expense].[Employee
Roles].[Role])
Roles assigned to the
employees if grouped by
role

Report: Expense and Travel Overview

This report is a combination of multiple individual metrics that all executive level users to
quickly view travel and expense metrics in a single view.
Report Prompts

Report Output





Report: Expense Reports By Country

This report displays the total number of expense reports filed on a country-by-country
basis.
Report Prompts
Date Range Prompt

• Submitted Date: Used to filter the report by the date range that the expense report
was submitted for approval
Options Prompt
• Countries: Used to filter the report by the employee country(ies)

Report Output
Data Item
Label/Name

run

corresponding page

run
Report Data Items

Label Name
Country <Country (of [Expense].[Report Header Employee country

Employee)> Information].[Country (of
Employee)]
NOTE: Typically, this
information copies down
from the employee record;
however, depending on a
client's configuration of the
report header form, it is
possible that the Country
could be different from the
employee's assigned
country.
Total Number of <Report Count> [Expense].[Report Header Unique system-assigned

Submitted Information].[Report Key] key that identifies the
Expense expense report
Reports

Report: Invoice Billed Transaction Reconciliation - Detail

(Calendar Month)
This report will allow users to match the Invoice transactions with the billing invoice from
Concur, similar to the Billed Transaction Reconciliation - Details reports in Expense. This
report can be executed in two ways. It is a drill through from Invoice Billed Transaction
Reconciliation (Calendar Month). It can also be run as a stand-alone report.
Report Prompts
Report Output

Report: Invoice Billed Transaction Reconciliation -

(Calendar Month)
This report will allow the user to match the Invoice transactions with the billing invoice from
Concur, similar to the Billed Transaction Reconciliation reports for Expense.
Report Prompts

Report Output

Report: System Activity Report

This report displays the system activity for Expense Reports during a specific time period.
Activity Count on the report is based on the number of activities, such as Report Created,
Report First Submitted, Report Last Submitted, Report First Approved, Report Sent for
Payment, or Report Paid, that occurred during the selected date and time range. Activity
Count is not based on the number of expense reports that were touched during the selected
time period.
Report Prompts

Date Range Prompt

• Activity Date/Time: Used to filter the report by the date range that expense reports were
created, first submitted for approval, last submitted for approval, first approved, sent for payment,
or paid
Report Output
Data Item
Label/Name
N/A ParamDisplayValue('p_submittedDate') Displays the date range from the

Activity Date/Time prompt on
the Prompts page

Report Data Items
System Activity
Data Item Data Item Data Item Expression Data Item

Label Name Description
Activity Count <Activity Count Count ([Report ID] for [Activity Count of reports by
by Hour by Hour> Date], [Hour]) hour that were created,
first submitted for
approval, last submitted
for approval, first
approved, sent for
payment, or paid
Activity Date, <#Activity cast([Activity Date TS] as date) Every one-hour range
Hour Range Date#> Case when [Hour] ='0' then '12:00 for a 24-hour period
<#Hour AM - 12:59 AM'
Range#> when [Hour] ='1' then '1:00 AM -
1:59 AM'
when [Hour] ='2' then '2:00 AM -
2:59 AM'
3:59 AM'
4:59 AM'
5:59 AM'
6:59 AM'
7:59 AM'
8:59 AM'
9:59 AM'
when [Hour] ='10' then '10:00 AM
- 10:59 AM'
- 11:59 AM'
when [Hour] ='12' then '12:00 PM
- 12:59 PM'
when [Hour] ='13' then '1:00 PM -
1:59 PM'
2:59 PM'
3:59 PM'
4:59 PM'


5:59 PM'
6:59 PM'
7:59 PM'
8:59 PM'
9:59 PM'
- 10:59 PM'
- 11:59 PM'
else null
end
Activity Date <Activity Date> cast([Activity Date TS] as date) Date that a report was
created, first submitted
for approval, last
submitted for approval,
first approved, sent for
payment, or paid
Activity Count <Activity Count count ([Report ID] for [Activity Count of reports by day
by Day by Day> Date]) that were created, first
submitted for approval,
last submitted for
approval, first
approved, sent for
payment, or paid
Hour Range <Hour Range> Case when [Hour] ='0' then '12:00 Every one-hour range
AM - 12:59 AM' for a 24-hour period
1:59 AM'
2:59 AM'
3:59 AM'
4:59 AM'
5:59 AM'
6:59 AM'
7:59 AM'
8:59 AM'


9:59 AM'
- 10:59 AM'
- 11:59 AM'
- 12:59 PM'
1:59 PM'
2:59 PM'
3:59 PM'
4:59 PM'
5:59 PM'
6:59 PM'
7:59 PM'
8:59 PM'
9:59 PM'
- 10:59 PM'
- 11:59 PM'
else null
end
Activity Count <Activity Count Count ([Report ID] for [Activity Count of reports by
by Hour by Hour> Date], [Hour]) hour that were created,
first submitted for
for approval, first
approved, sent for
payment, or paid

System Activity – Detail

Label Name
Activity Date <Activity Date [Union1].[Activity Date TS] Date that a report was
TS> created, first submitted for
for approval, first
approved, sent for
payment, or paid
Activity Type <Activity Type> [Union1].[Activity Type] Type of report activity; i.e.
created, first submitted for
for approval, first
approved, sent for
payment, or paid
Employee <Employee> [Expense].[Report Header Employee last name, first

Information].[Employee] name, and middle initial
Employee ID <Employee ID> [Expense].[Report Header Unique number or code

Information].[Employee ID] that identifies the
employee
Report Name <Report Name> [Expense].[Report Header Employee-entered name of

Information].[Report Name] the expense report
Report ID <Report ID> [Expense].[Report Header Unique system-assigned

Information].[Report ID] code that identifies the
expense report

Report: Travel Rule Class

This report lists all employees associated with travel configurations and travel rule classes.
It can be used to validate that employees are associated with the correct configuration
choices while implementing the system or while implementing new configuration options.
This helps the travel manager determine which travelers must adhere to the rules of a given
travel class.
Report Prompts
• Department (optional): Used to filter the report by the department(s) of the

employees booking the trips
• Travel Configuration (optional): Used to filter the report by the travel
configuration(s) used by the employees booking the trips
• Populate Rule Class List: Used to populate a list of rule classes used by the
• Rule Class (optional): Used to filter the report by the rule class(es) used by the

Report Output
Data Item
Label/Name

run

corresponding page

run

Report Data Items

Label Name
Rule Class <Rule Class> [Travel].[Trips].[Rule Class] Rule class used by the
employee booking the trip
Employee <Employee> [Travel].[Trips].[Employee Last Legal last name and first

Name] + ', ' + name for the traveling
[Travel].[Trips].[Employee First employee (for example,
Name] Smith, John)
Employee ID <Employee ID> [Travel].[Trips].[Employee ID] Employee ID of the

employee who booked the
trip
Org <Organizational [Travel].[Trips].[Organizational Organizational unit

Unit/Departmen Unit> Unit] associated to the employee
t taking the trip

Report: TripIt Expense Authorizations by Employee

This report allows integrated Expense only clients to view which employees at their
company have enabled TripIt integration.
Report Prompts
None.
Report Output

Data Item
Label/Name

run

corresponding page

run
Report Data Items

Label Name
User Last Name <Last Name> [Expense].[Employee Employee last name

Information].[Last Name]
User First Name <First Name> [Expense].[Employee Employee first name

Information].[First Name]
User ID <Travel Logon [Expense].[Employee Employee Expense user ID

ID> Information].[Travel Logon ID]
User Email <Email Address> [Expense].[Employee Employee email address

Information].[Email Address]
Authorized Trip <Link Expense to [Expense].[Employee Y or N to indicate if the

Integration with TripIt> Information].[Link Expense to user has enabled TripIt
Tripit TripIt] integration

Report: TripIt Travel Authorizations by Employee

This report allows integrated Travel and Expense clients to view which employees at their
company have enabled TripIt integration for Travel.
Report Prompts
None.
Report Output

Data Item
Label/Name

run

corresponding page

run
Report Data Items

Label Name
User Last Name <Last Name> [Expense].[Employee Employee last name

Information].[Last Name]
User First Name <First Name> [Expense].[Employee Employee first name

Information].[First Name]
User ID <Travel Logon [Expense].[Employee Employee Travel and

ID> Information].[Travel Logon ID] Expense user ID
User Email <Email Address> [Expense].[Employee Employee email address

Information].[Email Address]
Authorized Trip <Link Travel to [Expense].[Employee Y or N to indicate if the

Sharing with TripIt> Information].[Link Travel to user has enabled TripIt
TripIt TripIt] integration for Travel

Report: User Rating Summary - Expense

This report allows clients to see how satisfied their users are with Concur Expense. Armed
with direct feedback, administrators can identify consistent pain points and make policy
changes to provide a better user experience.
Report Prompts
The report user can select the date range and elect to see all feedback or only the feedback
with comments.
• Start Date: Used to filter the report by a defined start date that the survey was
taken by the user
• End Date: Used to filter the report by a defined end date that the survey was taken
by the user
• Feedback Type: Used to select whether to show all feedback or show only
feedback with comments”

Report Output
Data Item
Label/Name
Survey Date ParamDisplayValue('p_StartDate')+' ' and Displays the date range from the
between ' '+ParamDisplayValue('p_EndDate') Start Date and End Date
prompts on the Prompts page
Overall Rating average([All].[Overall Rating] for report) Displays the average of the
Average Overall Rating total of the
report
Report Data Items

Label Name
Survey Date <Survey Date> [Expense].[User Rating Date the survey was taken
Information].[Survey Date] by the user
Overall Rating <Overall Rating> [Expense].[User Rating Overall rating provided by

Information].[Overall Rating] end users after booking
Comments <Comments> ([Expense].[User Rating User added comments

Information].[Comments])

Report: User Rating Summary - Travel

This report allows clients to see how satisfied their users are with Concur Travel. Armed
with direct feedback, Travel Managers can identify consistent pain points and make policy
changes to provide a better user experience.
Report Prompts
The report user can select the date range and elect to see all feedback or only the feedback
with comments.
• Start Date: Used to filter the report by a defined start date that the survey was
taken by the user
• End Date: Used to filter the report by a defined end date that the survey was taken
by the user
• Feedback Type: Used to select whether to show all feedback or show only
feedback with comments”

Report Output
Data Item
Label/Name
Survey Date ParamDisplayValue('p_StartDate')+' ' and Displays the date range from the
between ' '+ParamDisplayValue('p_EndDate') Start Date and End Date
Overall Rating average([All].[Overall Rating] for report) Displays the average of the
Average Overall Rating total of the
report
Report Data Items

Label Name
Survey Date <Survey Date> [Travel].[User Rating Date the survey was taken
Information].[Survey Date] by the user
Overall Rating <Overall Rating> [Travel].[User Rating Overall rating provided by

Information].[Overall Rating] end users after booking
Comments <Comments> ([Travel].[User Rating User added comments

Information].[Comments])

Chapter 4: Folder – Audit
Table of Contents
Chapter 4: Folder – Audit .................................................................................... 4-1
Report: Audit Service Exception Categories .............................................................. 4-1
Report: Audit Service Exception Categories – Details ................................................ 4-4
Report: Audit Service Statistics - Details ................................................................. 4-8
Report: Audit Service Statistics By Reporting Group ................................................ 4-12
Report: Audit Summary by Employee .................................................................... 4-19
Report: Audit Summary by Question ..................................................................... 4-22
Report: Audit Volumes ........................................................................................ 4-24
Report: Employee Audit Required Status ............................................................... 4-26
Report: Report Entry Exceptions ........................................................................... 4-29
Report: Report Header Exceptions ........................................................................ 4-32

Last Revised: August 17, 2019
Revision History
August 17, 2019 Added additional information about the reports in the Audit folder
December 8, 2018 Updated images of the Audit Summary by Employee and Audit Summary by
Question for the new Entry Count and Report Count columns, and the
Amount column being renamed to Approved Entry Amount and Total
Report Amount.
November 4 2017 Added Report Prompts section to the Employee Audit Required Status report
for the new report prompt
October 10 2016 Updated Prompts images for copied reports

Report: Audit Service Exception Categories

This report provides a view of the distribution of audit exceptions found during the audit
process during a specified timeframe. It can be used to track audit volumes and analyze the
types of exceptions and their frequency of occurrence.
It captures the Failed Audit Instance Count, the Passed Instance Count, and the percentage
of Failed Audit Instances. Excluded are the audit entries where there is no report associated
to it.
NOTE: Concur Expense records every audit event associated with a report as an audit. If a
report is sent back to the employee and audited again when it is resubmitted, this
will count as a second separate audit event.
Report Prompts
This report allows the report user to filter audits performed within a range of audit start and
audit end dates.

Report Output
Data Item
Label/Name
Audit End Date ' ' + ParamDisplayValue('endDateParam') Displays the date range from
the Audit End Date prompt on
the Prompts page
Report Data Items

Label Name
Reason <Reason Name> [Cliqbook Unsubmitted AIrfare Displays reason

Details].[Employee]
Audit Instance <Audit Instance [Cliqbook Unsubmitted AIrfare Displays audit instance
Count Count> Details].[Purchased Date] count


Label Name
Passed Audit <Passed Audit [Cliqbook Unsubmitted AIrfare Displays passed audit
Instance Count Instance Count> Details].[Start Date] instance count
Failed Audit <Failed Audit [Cliqbook Unsubmitted AIrfare Displays failed audit
Instance Count Instance Count> Details].[Transportation Vendor instance count
/ Hotel Property]
% Of Failed <% Of Failed [Cliqbook Unsubmitted AIrfare Displays percentage of

Audit Instances Audit Instances> Details].[Ticket Status] failed audit instances

Report: Audit Service Exception Categories – Details

This report lists every expense report that has been audited for the given date along with
the audit reasons. It can be run with prompts from the reports folder or it can be run as a
drill-through report from the Audit Service Exception summary report, with parameters
passed from that report.
It captures the Failed Audit Instance Count, the Passed Instance Count, and the percentage
of Failed Audit Instances. Excluded are the audit entries where there is no report associated
to it.
NOTE: Concur Expense records every audit event associated with a report as an audit. If a
report is sent back to the employee and audited again when it is resubmitted, this
will count as a second separate audit event.
Report Prompts
This report allows the report user to filter audits performed within a range of audit start and
audit end dates.

Report Output
Data Item
Label/Name
Audit End Date ' ' + ParamDisplayValue('endDateParam') Displays the date range from
the Prompts page

Data Item
Label/Name
Reason(s) ''+ Displays the reason key/reason

CASE name
WHEN
ParamDisplayValue('reasonKeyParam') IS
NOT MISSING THEN
ParamDisplayValue('reasonKeyParam')
WHEN
ParamDisplayValue('reasonNameParam') IS
NOT MISSING THEN
ParamDisplayValue('reasonNameParam')
END
Reporting Currency ' + [Main].[Reporting Currency] Displays the currency code in

which the reporting currency is
shown (for example, USD, CAD,
GBP)
N/A AsOfDate() Displays the date the report

was run
N/A PageNumber() Displays the page number of

the corresponding page
N/A AsOfTime() Displays the time the report

was run
Report Data Items

Label Name
Audit Key <Audit Key> [Expense].[Concur Audit Displays the audit key
Service].[Audit Key]
Report ID <Report ID> [Expense].[Report Header Displays the expense

Information].[Report ID] report ID
Report Name <Report Name> [Expense].[Report Header Displays the expense

Information].[Report Name] report name
Auditor <Auditor [Expense].[Concur Audit Displays the audit

Comment Comment> Service].[Auditor Comment] comment
Auditor Name <Auditor Name> [Expense].[Concur Audit Displays the auditor's

Service].[Auditor Name] name
Audit Start Date <Audit Start [Expense].[Concur Audit Displays the audit start
Date> Service].[Audit Start Date] date
Audit End Date <Audit End [Expense].[Concur Audit Displays the audit end date
Date> Service].[Audit End Date]
Audit Status <Audit Status> [Expense].[Concur Audit Displays the audit status
Service].[Audit Status]


Label Name
Employee ID <Employee ID> [Expense].[Report Header Displays the employee ID

Information].[Employee ID]
Employee <Employee> [Expense].[Report Header Displays the employee

Information].[Employee] name
Employee E- <Employee E- [Expense].[Report Header Displays the employee e-

mail Address mail Address> Information].[Employee E-mail mail address
Address]
Is Resubmitted <Is "CASE [Expense].[Report Displays a 'Y' or 'N'

Resubmitted> Header Information].[Approval
Status Legacy Key]
WHEN 'A_RESU' THEN 'Y'
ELSE 'N'
END"
Is Extracted <Is Extracted> "CASE [Expense].[Report Displays a 'Y' or 'N'

Header Information].[Payment
Status Legacy Key]
WHEN 'P_PAID' THEN 'Y'
WHEN 'P_PAYC' THEN 'Y'
ELSE 'N' END"
Expense Audit <Expense Audit [Expense].[Report Header Displays whether the

Required Required> Information].[Expense Audit expense audit is required
Required]
Audit Instance <Audit Instance [Expense].[Concur Audit Displays the audit instance
Count Count> Service].[Audit Instance Count] count
Audit Exception <Audit Exception [Expense].[Audit Displays the audit expense

Count Count> Reasons].[Audit Exception count
Count]
Total Report <Total Report [Expense].[Report Header Displays the total amount
Amount Amount> Information].[Total Report of the expense
Amount (rpt)]

Report: Audit Service Statistics - Details

This report displays the report details of the reports that were audited by the Concur Audit
Service.
This report can be executed directly from the Audit directory or by clicking the Audit
Instance Count link on the Audit Service Statistics by Group report.
NOTE: The Audit Service Statistics – Details reports might have slightly different numbers
than the Audit Service Statistics Summary and Audit Service Statistics by Reporting
Group. If a report has been audited and then deleted, the Audit Instance is counted
and will be included on the Audit Service Statistics Summary and Audit Service
Statistics by Reporting Group reports. However, since the report was subsequently
deleted, the report details for the report will not be available for viewing in the Audit
Service Statistics Details report.
Report Prompts

Report Output

Data Item
Label/Name
Audit End Date ParamDisplayValue('endDateParam') Displays the date range from

the Prompts page
Audit End Year ParamDisplayValue('endYearParam') Displays the audit end year
Reporting Groups ParamDisplayValue('reportingGroupParam') Displays the reporting group(s)

selected from the Reporting
Groups prompt on the
Prompts page.
Audit Statuses ParamDisplayValue('auditStatusParam') Displays the audit status(es)

selected from the Audit
Statuses prompt on the
Prompts page.
Reporting Currency [Main].[Reporting Currency] Displays the currency code in

GBP)

was run


was run
Report Data Items

Label Name
Audit Key <Audit Key> [Expense].[Concur Audit Displays the audit key
Service].[Audit Key]


Auditor <Auditor [Expense].[Concur Audit Displays the audit

Comment Comment> Service].[Auditor Comment] comment
Auditor Name <Auditor Name> [Expense].[Concur Audit Displays the auditor's

Service].[Auditor Name] name
Audit Start Date <Audit Start [Expense].[Concur Audit Displays the audit start
Date> Service].[Audit Start Date] date


Label Name
Audit End Date <Audit End [Expense].[Concur Audit Displays the audit end date
Date> Service].[Audit End Date]


Employee E- <Employee E- [Expense].[Report Header Displays the employee e-

mail Address mail Address> Information].[Employee E-mail mail address
Address]
Is Resubmitted <Is "CASE [Expense].[Report Displays a 'Y' or 'N'

Resubmitted> Header Information].[Approval
Status Legacy Key]
Is Extracted <Is Extracted> WHEN 'A_RESU' THEN 'Y' Displays a 'Y' or 'N'
Expense Audit <Expense Audit ELSE 'N' Displays whether the

Required Required> expense audit is required
Audit Instance <Audit Instance END" Displays the audit instance

Count Count> count
Audit Exception <Audit Exception "CASE [Expense].[Report Displays the audit expense
Count Count> Header Information].[Payment count
Status Legacy Key]
Total Report <Total Report WHEN 'P_PAID' THEN 'Y' Displays the total amount
Amount Amount> of the expense

Report: Audit Service Statistics By Reporting Group

This report displays the number of instances performed by the Concur Audit Service,
grouped by the company's reporting groups.
This report can be executed directly from the Audit directory or by clicking the
Passed/Failed link on the Audit Service Statistics Summary report.
Report Prompts

Report Output

With sample drill-through:
Data Item
Label/Name

the Prompts page
Audit End Year ParamDisplayValue('endYearParam') Displays the audit end year
Audit Statuses ParamDisplayValue('auditStatusParam') Displays the audit status(es)

selected from the Audit
Prompts page.

was run


was run

Report Data Items

Label Name
Reporting Group <Reporting CASE Displays text
Group> WHEN [Expense].[Report
Header Information].[Report
Key] is missing OR
Information].[Report Key] = -1
THEN 'Reports Deleted Post-
Audit'
WHEN ([Expense].[Report
Header Information].[Reporting
Group] = '' OR
Information].[Reporting Group]
is missing) AND
Information].[Report Key] > -1
THEN 'Global'
ELSE [Expense].[Report Header
Information].[Reporting Group]
END
% Total <% Total by total([Expense].[Concur Audit Returns the total value of

Status & Group> Service].[Audit Instance Count] selected data
for [Audit Status],[Reporting
Group])/
total([Expense].[Concur Audit
Service].[Audit Instance Count]
for report)

Report: Audit Service Statistics Summary

This report displays the number of instances performed by the Concur Audit Service and a
pass/fail breakdown of those instances over a user-defined period of time.
Report Prompts
Report Output

With sample drill-through:

Data Item
Label/Name

the Prompts page
Report Data Items

Label Name
Audit End Year <Audit End extract(year from Displays the audit end year
Year> ([Expense].[Concur Audit
Service].[Audit End Date]))
% Total <% Total by (total([Expense].[Concur Audit Displays the count

Year> Service].[Audit Instance
Count])) /
total((total([Expense].[Concur
Audit Service].[Audit Instance
Count])) for[Audit End Year])

Report: Audit Summary by Employee

This report will present the user with the number of audited reports or line items by
Employee. This will allow administrators to quickly see how their failure corresponds to the
employees submitting reports. This will allow better training opportunities to specific
employees with the goal of reducing the total number of Audit rejections.
Report Prompts

Report Output
NOTE: When Report Questions is selected for the Report/Line Item Question(s) prompt
on the Prompts page, the Report Count column and Total Report Amount column are
displayed on the report.
When Line Item Questions is selected for the Report/Line Item Question(s) prompt on
the Prompts page, the Entry Count column and the Approved Entry Amount column are

Data Item
Label/Name
Start Date ParamDisplayValue('startDateParam') Displays the date range from

the Start Date prompt on the
Prompts page
Report Question or ParamDisplayValue('showpage') Displays the option selected

Line Item Question from the Report/Line Item
Question prompt on the
Prompts page
Report Data Items

Label Name
Employee <Employee [Report Level Items].[Employee Displays the employee

Name> Name] name
Question <Audit [Report Level Items].[Audit Displays the audit question

Question> Question]
Report Count <Report Count> [Report ID] Displays the report count
Question Count <Question [Expense].[Expense Report Displays the question

Count> Audit].[Question Count] count
Report Question <Rejected [Report Level Items].[Rejected Displays the rejected

Count Question Count> Question Count] question count
Percent <Percent [Rejected Question Count] / Displays the percentage of

Rejected Rejected> [Question Count] rejected questions
Total Report <Total Approved [Expense].[Report Header Displays the total

Amount Amount> Information].[Total Approved approved amount for the
Amount (rpt)] expense

Report: Audit Summary by Question

This report will present the user with the number of audited reports or line items by
question. This will allow administrators to quickly see how their failure corresponds to the
questions being investigated. This will allow better training opportunities to reduce the total
number of Audit rejections.
Report Prompts

Report Output
NOTE: When Report Questions is selected for the Report/Line Item Question(s) prompt
on the Prompts page, the Report Count column and Total Report Amount column are
When Line Item Questions is selected for the Report/Line Item Question(s) prompt on
the Prompts page, the Entry Count column and the Approved Entry Amount column are
Report Data Items

Label Name
Question <Audit [Report Level Items].[Audit Displays the audit question

Question> Question]
Report Count <Report Count> [Report Level Items].[Report Displays the report ID
ID]
Question Count <Question [Report Level Items].[Question Displays the question

Count> Count] count
Reject Question <Reject Question [Report Level Items].[Rejected Displays the rejected
Count Count> Question Count] question count
Percent <Percent [Report Level Items].[Percent Displays the percentage of

Rejected Rejected> Rejected] rejected questions
Total Report <Total Approved [Expense].[Report Header Displays the total

Amount Amount (rpt)> Information].[Total Approved approved amount for the
Amount (rpt)] expense

Report: Audit Volumes

This report will present the user with the number of audited reports and line items by
month. It will also have the number of rejected reports and line items. This will allow
administrators to quickly see how their volume corresponds to the number of failures.
Report Prompts
Report Output
Report Data Items

Label Name
Year <Audit Year> [Expense].[Expense Report Displays the audit year

Audit].[Audit Year]
Month <Audit Month> [Expense].[Expense Report Displays the audit month

Audit].[Audit Month]


Label Name
Audited Reports <Report ID> [Expense].[Expense Report Displays the report ID

Audit].[Report ID]
Rejected <Rejected Count Count Distinct, case when Displays the distinct report
Reports Report Level> [Expense].[Expense Report ID
Audit].[Status Code]
='AUDITWB_WF_FAIL' then
[Report ID] else null end
Audited Line <Report Entry Total, [Expense].[Expense Line item count

Items Count> Report Audit].[Report Entry
Count]
Rejected Lines <Rejected Dummy, 0 Line item count

Items Count>

Report: Employee Audit Required Status

This report will show the “Audit Required” status of an employee, which gives administrators
better insight and visibility into their Audit configuration.
Report Prompts

Report Output
Data Item
Label/Name
Expense Audit ParamDisplayValue('p_employee') Displays the option selection

Required from the Expense Audit
Required prompt on the
Prompts page

Report Data Items

Label Name
Last Name <Employee Last [Expense].[Report Header Displays the employee's

Name> Information].[Employee Last last name
Name]
First Name <Employee First [Expense].[Report Header Displays the employee's

Name> Information].[Employee First first name
Name]
Expense Audit <Expense Audit [Expense].[Report Header Displays whether the

Required Required> Information].[Expense Audit expense audit is required
Required]
Active <Employee [Expense].[Report Header Displays whether the

Active Flag> Information].[Employee Active employee is active (Y/N)
Flag]

Report: Report Entry Exceptions

This report provides statistics about the exceptions that are captured at the expense entry
level for selected years and exception types, allowing long-term trend analysis of the types
of exceptions that are being detected in submitted expense reports. The report output
includes data only on submitted reports.
Report Prompts
The report user can select exceptions and years in order to narrow the report results. These
prompts are optional.

Report Output
The columns at the far left side show the exception level, then the text description of the
exception is the next column. The statistics for each exception type are presented by year in
order to analyze trends of occurrences of exceptions.
Data Item
Label/Name
Year ' + ParamDisplayValue('Year') Displays the year selected from

the Year prompt on the
Prompts page
Exception Text ' ' + ParamDisplayValue('Exception_Text1') Displays the exception(s)

selected from the Exception
Text prompt on the Prompts
page

Report Data Items

Label Name
N/A # Exception [Expense].[Report Entry The total number of

Exceptions].[# Exceptions] exceptions for the
exception text
N/A Year [Expense].[Report Dates and Displays the number of

Statuses].[Year] exceptions for the year the
user selected
N/A Exception Level2 [Expense].[Report Entry Displays the rank of the

Exceptions].[Exception Level] exception
N/A Exception Text [Expense].[Report Entry Displays the exception

Exceptions].[Exception Text] description

Report: Report Header Exceptions

This report shows the year-by-year exceptions that were created most frequently and the
number of associated expense reports at the expense-header level.
Report Prompts
The report user can select exceptions and years in order to narrow the report results. These

Report Output
The columns at the far left side show the exception level, then the text description of the
exception is the next column. The statistics for each exception type are presented by year in
order to analyze trends of occurrences of exceptions.
Data Item
Label/Name
Year ' + ParamDisplayValue('Year') Displays the year selected from

the Year prompt on the
Prompts page
Exception Text ' ' + ParamDisplayValue('Exception_Text1') Displays the exception(s)

selected from the Exception
Text prompt on the Prompts
page
Report Data Items

Label Name
N/A # Exception [Expense].[Report Entry The total number of

Exceptions].[# Exceptions] exceptions for the
exception text
N/A Year [Expense].[Report Dates and Displays the number of

Statuses].[Year] exceptions for the year the
user selected
N/A Exception Level2 [Expense].[Report Entry Displays the rank of the

Exceptions].[Exception Level] exception
N/A Exception Text [Expense].[Report Entry Displays the exception

Exceptions].[Exception Text] description


Chapter 5: Folder – Carbon Footprint
Table of Contents
Chapter 5: Folder – Carbon Footprint .................................................................. 5-1
Report: Air Carbon Footprint - Detail ....................................................................... 5-1
Report: Air Carbon Footprint - Summary ................................................................. 5-7
Report: High Usage - Summary ............................................................................ 5-14

Revision History
in the Carbon Footprint folder
Decebmer 15 2016 Changed copyright; no other content changes

Report: Air Carbon Footprint - Detail

This report tracks carbon emissions by traveler for air segments.
If the duration of the flight is 4 hours or longer, it is considered a long-haul flight. If the
flight is less than 4 hours, it is considered a short-haul flight.
Report Prompts
Date Range Prompt

• Date of Travel: Used to filter the report by the start date of the trip
Options Prompts
• Distance Units: Used to select if the distance should be shown in miles or
kilometers
• Weight Units: Used to select if the weight should be shown in pounds or kilograms

Report Output
Data Item
Label/Name
Date of Travel ''+ Displays the date range from the

ParamDisplayValue('travelDatePrompt') Date of Travel prompt on the
Prompts page
Distance Units ''+ Displays the distance units

ParamDisplayValue('distMeasureParam') selected from the Distance Units
prompt on the Prompts page
Weight Units ''+ Displays the weight units selected

ParamDisplayValue('measureTypeParam') from the Weight Units prompt
on the Prompts page
Report Data Items

Label Name
Primary <Primary [Travel].[Trips].[Primary Name of the traveler

Passenger Traveler> Traveler] taking the trip
Name
Date of Travel <Departure [Travel].[Air Departure date (month

Date> Segments].[Departure Date] day, year format) of the
associated air segment


Label Name
Departure City <Departure [Travel].[Air Location (city, state,

City> Segments].[Departure City] country) of the departure
station
Arrival City <Arrival City> [Travel].[Air Segments].[Arrival Location (city, state,

City] country) of the arrival
station
Route Distance <Route CASE ?distMeasureParam? Distance traveled in miles

Distance> WHEN 'KM' or kilometers
THEN [Travel].[Air
Segments].[Distance (km)]
ELSE [Travel].[Air
Segments].[Distance (miles)]
END
Type <Type> CASE Indicates if the trip is

WHEN “short haul” or “long haul”
_hours_between([Travel].[Air in the reporting country
Segments].[Arrival language
Date/Time],[Travel].[Air
Segments].[Departure
Date/Time]) < 4 and #
sq($runLocale )# = 'en' THEN
'Short Haul'
WHEN
_hours_between([Travel].[Air
Segments].[Arrival
sq($runLocale )# = 'zh-cn'
THEN '短途旅行'
WHEN
Segments].[Arrival
sq($runLocale )# = 'zh-tw'
THEN '短程飛行'
WHEN
Segments].[Arrival
sq($runLocale )# = 'en-gb'
THEN 'Short Haul'
WHEN
Segments].[Arrival


Label Name
sq($runLocale )# = 'fr' THEN
'Court-courrier'
WHEN
Segments].[Arrival
sq($runLocale )# = 'de' THEN
'Kurzstrecke'
WHEN
Segments].[Arrival
sq($runLocale )# = 'ja' THEN
'短距離'
WHEN
Segments].[Arrival
sq($runLocale )# = 'it' THEN
'Breve raggio'
WHEN
Segments].[Arrival
sq($runLocale )# = 'ko' THEN
'단거리'
WHEN
Segments].[Arrival
sq($runLocale )# = 'sv' THEN
'Kort resa'
WHEN
Segments].[Arrival
sq($runLocale )# = 'nl' THEN
'Korte afstand'
WHEN


Label Name
Segments].[Arrival
sq($runLocale )# ='cs' then
'Krátká cesta'
WHEN
Segments].[Arrival
sq($runLocale )# ='pt-BR' then
'Percurso curto'
WHEN
Segments].[Arrival
sq($runLocale )# ='es' then
'Corto recorrido'
ELSE
case
WHEN # sq($runLocale
)# = 'en' THEN 'Long Haul'
)# = 'zh-cn' THEN '长途旅行'
)# = 'zh-tw' THEN '長程飛行'
)# = 'en-gb' THEN 'Long Haul'
)# = 'fr' THEN 'Long-courrier'
)# = 'de' THEN 'Langstrecke'
)# = 'ja' THEN '長距離'
)# = 'it' THEN 'Lungo raggio'
)# = 'ko' THEN '장거리'
)# = 'sv' THEN 'Lång resa'
)# = 'nl' THEN 'Lange afstand'
)# ='cs' then 'Dlouhá cesta'


Label Name
)# ='pt-BR' then 'Percurso
longo'
)# ='es' then 'Larga distancia'
end
END
Class of Service <Class of [Travel].[Air Segments].[Class Class of service (for

Service> of Service] example, economy)
associated with the air
segment
CO2 Emission <CO2 Emission> CASE ?measureTypeParam? Amount of carbon released

WHEN 'KG' for the associated air
segment, in pounds or
THEN [Travel].[Air kilograms
Segments].[Carbon Footprint
(kg)]
ELSE [Travel].[Air
(lbs)]
END

Report: Air Carbon Footprint - Summary

This report provides a snapshot of company carbon footprint by different measurements.
If the duration of the flight is 4 hours or longer, it is considered a long-haul flight. If the
flight is less than 4 hours, it is considered a short-haul flight.
Report Prompts
Date Range Prompt

Options Prompts
• Top Ranking: Used to define the number of top categories to rank
• Weight Units: Used to select if the weight should be shown in pounds or kilograms

Report Output

Data Item
Label/Name
Date of Travel ParamDisplayValue('travelDateParam') Displays the date range from the

Date of Travel prompt on the
Prompts page
Weight Units ParamDisplayValue('unitsParam') Displays the weight units selected

from the Weight Units prompt
on the Prompts page

run

corresponding page

run
Report Data Items
Average CO2 Emission per Segment

Label Name
N/A <CO2 Emission> CASE ?unitsParam? Amount of carbon released

WHEN 'KG' THEN [Travel].[Air per air segment, in pounds
Segments].[Carbon Footprint or kilograms
(kg)]
ELSE [Travel].[Air
(lbs)]
END
Total CO2 Emission by Department

Label Name
N/A N/A 'Top ' + Rank value as defined in

ParamDisplayValue('rankParam' the Top Ranking report
) prompt
Total CO2 <CO2 Emission> CASE ?unitsParam? Amount of carbon released

Emission WHEN 'KG' THEN [Travel].[Air by department, in pounds
(kg)]
ELSE [Travel].[Air


Label Name
(lbs)]
END
Department <#Organizationa upper([Travel].[Trips].[Organiz Organizational unit

l Unit#> ational Unit]) associated to the employee
taking the trip
Total CO2 Emission by Route

Label Name

) prompt
Total CO2 <CO2 Emission> CASE ?unitsParam? Amount of carbon released

Emission WHEN 'KG' THEN [Travel].[Air by route, in pounds or
Segments].[Carbon Footprint kilograms
(kg)]
ELSE [Travel].[Air
(lbs)]
END
Route <#Route [Travel].[Air Segments].[Route Origin and destination for

Name#> Name] the associated air segment
Total CO2 Emission by Country

Label Name

) prompt
Total CO2 <Total CO2 [Departure].[CO2 Emission] + Amount of carbon released

Emission Emission> [Arrival].[CO2 Emission] by country, in pounds or
kilograms
Departure/Arriv <#Country#> [Departure].[Departure Full country name of the

al Country Country] departure station

Average CO2 Emission

Label Name
CO2 Emission <CO2 Emission> CASE ?unitsParam? Amount of carbon released

WHEN 'KG' THEN [Travel].[Air per air segment, in pounds
(kg)]
ELSE [Travel].[Air
(lbs)]
END
Type <Type> CASE Indicates if the trip is

“short haul” or “long haul”
in the reporting country
WHEN language
Segments].[Arrival
sq($runLocale )# in('en','en-
us') THEN 'Short Haul'
WHEN
Segments].[Arrival
sq($runLocale )# ='zh-cn' THEN
'短途旅行'
WHEN
Segments].[Arrival
sq($runLocale )# ='en-gb'
THEN 'Short Haul'
WHEN
Segments].[Arrival
sq($runLocale )# ='fr' THEN
'Court-courrier'
WHEN
Segments].[Arrival
sq($runLocale )# ='de' THEN


Label Name
'Kurzstrecke'
WHEN
Segments].[Arrival
sq($runLocale )# ='ja' THEN
'短距離'
WHEN
Segments].[Arrival
sq($runLocale )# ='ko' THEN
'단거리'
WHEN
Segments].[Arrival
sq($runLocale )# ='it' THEN
'Breve raggio'
WHEN
Segments].[Arrival
sq($runLocale )# ='nl' THEN
'Korte afstand'
WHEN
Segments].[Arrival
sq($runLocale )# ='sv' THEN
'Kort resa'
ELSE
case when # sq($runLocale )#

in('en','en-us') then 'LONG
HAUL'
when # sq($runLocale )#
='zh-cn' then '长途旅行'
='en-gb' then 'LONG HAUL'


Label Name
when # sq($runLocale )# ='fr'
then 'Long-courrier'
when # sq($runLocale )# ='de'
then 'Langstrecke'
when # sq($runLocale )# ='ja'
then '長距離'
='zh-tw' then '長程'
when # sq($runLocale )# ='ko'
THEN '장거리'
when # sq($runLocale )# ='it'
THEN 'Lungo raggio'
when # sq($runLocale )# ='nl'
THEN 'Lange afstand'
when # sq($runLocale )# ='sv'
THEN 'Lång resa'
end
END

Label Name
Total CO2 <Total CO2 total( Total amount of carbon

Emission Emission> CASE ?unitsParam? released, in pounds or
kilograms
WHEN 'KG' THEN [Travel].[Air
(kg)]
ELSE [Travel].[Air
(lbs)]
END
for Report)
Average <Average total([Total CO2 Total average amount of

Emission per Emission per Emission])/count(distinct carbon released per
Traveler Traveler> [Travel].[Trips].[Primary traveler, in pounds or
Traveler]) kilograms
Route Count <Route Count> [Travel].[Air Segments].[Route Count of routes measured

Key] for carbon release
Segment Count <Segment [Travel].[Air Segments].[Air Count of segments

Count> Segment Key] measured for carbon
release

Report: High Usage - Summary

This report provides a snapshot of the highest categories for carbon emissions.
Report Prompts
Date Range Prompt

Options Prompts
• Top Ranking: Used to define the number of top categories to rank
• Distance Units: Used to select if the distance should be shown in miles or
kilometers

Report Output

Data Item
Label/Name
Top Ranking ParamDisplayValue('travelDateParam') Displays the rank value from the

Top Ranking prompt on the
Prompts page
Distance Units ParamDisplayValue('distMeasureParam') Displays the distance units from

the Distance Units prompt on
the Prompts page

run

corresponding page

run
Report Data Items
Air Routes by Trip Count

Label Name
Top “ “ N/A ''+ Rank value as defined in

) prompt
Trip Count <Trip Count> [Travel].[Air Segments].[Trip Number of keys generated

Key] by the reporting database
that uniquely identifies
each air segment
Route Name <#Route [Travel].[Air Segments].[Route Origin and destination for

Travelers by Trip Count

Label Name

) prompt
Trip Count <Trip Count> [Travel].[Trips].[Trip Key] Number of keys generated

by the reporting database
each trip


Label Name
Primary <#Primary [Travel].[Trips].[Primary Name of the traveler

Traveler Traveler#> Traveler] taking the trip
Rail Routes by Trip Count

Label Name

) prompt
Trip Count <Trip Count> [Travel].[Rail Segments].[Trip Number of keys generated

Key] by the reporting database
each rail booking
Route Name <#Route [Travel].[Rail Segments].[Route Origin and destination for

Name#> Name] the associated rail
segment
Travelers by Car Rental Count

Label Name

) prompt
Car Rental <Car Rental [Travel].[Reservations and Number of keys generated

Count Count> Tickets].[Trip Booking Key] by the reporting database
each car rental booking

Cities/Airports by Car Rental Count

Label Name

) prompt
Car Rental <Car Rental [Travel].[Reservations and Number of keys generated

Count Count> Tickets].[Trip Booking Key] by the reporting database
each car rental booking


Label Name
City/Airport <#Station Two [Travel].[Trips].[Station Two Full name of the

Name#> Name] destination station of the
city pair (for example,
Atlanta)
Air Routes by Distance

Label Name

) prompt

Distance> WHEN 'KM' THEN [Travel].[Air or kilometers
ELSE [Travel].[Air
END
Route Name <#Route [Travel].[Air Segments].[Route Origin and destination for

Travelers by Distance Flown

Label Name

) prompt
Distance <Distance> CASE Distance traveled in miles

WHEN ?distMeasureParam? = or kilometers
'KM' THEN [Travel].[Air
ELSE [Travel].[Air
END


Rail Routes by Distance

Label Name

) prompt

Distance> WHEN 'KM' THEN [Travel].[Rail or kilometers
ELSE [Travel].[Rail
END
Route Name <#Route [Travel].[Rail Segments].[Route Origin and destination for

Name#> Name] the associated rail
segment

Chapter 6: Folder – Company Billed Cards
Table of Contents
Chapter 6: Folder – Company Billed Cards ........................................................... 6-1
Report: Card Program Summary............................................................................. 6-1
Report: Company Billed Transaction Reconciliation (Calendar Month) .......................... 6-2
Report: Company Billed Transaction Reconciliation - Detail (Calendar Month) ............... 6-4
Report: Transactions By Statement ......................................................................... 6-6
Report: Unassigned Company Billed Transactions ..................................................... 6-8

Revision History
July 29 2017 Added the Company Billed Transaction Reconciliation - Detail (Calendar Month)
report
April 22 2017 Added the Company Billed Transaction Reconciliation (Calendar Month) report

Report: Card Program Summary

This report will show all Card Programs and associated details that have been configured for
a given company.
Report Prompts
Report Output

Report: Company Billed Transaction Reconciliation

(Calendar Month)
This report provides a summary of the Company Bill Statement transactions billed for a
period to assist with reconciling purchasing card transactions.
NOTE: This report is for companies that have the Company Bill Statement feature enabled
and use purchasing card programs.
Report Prompts

Report Output

Report: Company Billed Transaction Reconciliation - Detail

(Calendar Month)
This report provides the details of the Company Bill Statement transactions billed for a
period to assist with reconciling purchasing card transactions.
NOTE: This report is for companies that have the Company Bill Statement feature enabled
and use purchasing card programs.
Report Prompts

Report Output

Report: Transactions By Statement

This report will display all transactions that have been made and assigned to a Statement
Report during a given billing period. This will enable Card Program Administrators to quickly
and efficiently validate card transactions.
Report Prompts

Report Output

Report: Unassigned Company Billed Transactions

This report will display all Company Billed card transactions that have not yet been assigned
to a Statement report. Since the Statement Report is created automatically, this will be an
infrequent scenario that only occurs when a user specifically removes a transaction from the
Statement Report.
Report Prompts

Report Output

Chapter 7: Folder – Compliance
Table of Contents
Chapter 7: Folder – Compliance........................................................................... 7-1
Report: Air Analysis: Concur Travel vs. Agency Summary .......................................... 7-1
Report: Airfares Expensed Not Booked in Concur Travel ............................................ 7-9
Report: Attendee Analysis.................................................................................... 7-12
Report: Attendee Details ..................................................................................... 7-15
Report: Attendee Summary ................................................................................. 7-19
Report: Car Rentals Expensed Not Booked in Concur Travel ..................................... 7-23
Report: Concur Travel Hotel Bookings ................................................................... 7-26
Report: Employee Exceptions - Details .................................................................. 7-29
Report: Expense Exception Analysis ...................................................................... 7-32
Report: Expense Exception Analysis (with Comments)............................................. 7-36
Report: Health Care Attendee Spending ................................................................ 7-40
Report: Hotel Expense Exceeds Negotiated Rate ..................................................... 7-45
Report: Hotel Stays Expensed Not Booked in Concur Travel ..................................... 7-49
Report: Non-Concur Travel Hotel Bookings ............................................................ 7-52

Report: Past Hotel Reservations with Rates in Excess of Negotiated Rates ................. 7-55
Report: Report Entry Exceptions Details Report ...................................................... 7-60
Report: Top Exception Violators ............................................................................ 7-64
Report: Travel Adoption ...................................................................................... 7-67
Report: Travel Policy Exceptions ........................................................................... 7-71
Report: Travelers Not Using Concur Travel ............................................................. 7-76
Report: Upcoming Hotel Reservations with Rates in Excess of Negotiated Rate ........... 7-79

Revision History
February 20, 2020 Added the report prompt descriptions and the Report Header and Footer and
Report Data Items tables for the new Travel Adoption report.
February 14, 2020 Added the new Travel Adoption report and removed the Adoption (Air, Car,
Hotel) and Air Adoption By Month reports.
With the February 2020 release, the Adoption (Air, Car, Hotel) and Air
Adoption By Month reports in the Compliance folder were combined into one
report, the new Travel Adoption report.
November 17, 2018 Updated the images of the Travel Policy Exceptions report and updated the
prompt descriptions.
September 17, 2018 The September release has moved to September 22, 2018.
September 15, 2018 Updated the description of the Number of Exceptions field for the Top
Exception Violators report
May 17, 2018 Added additional information about report prompts and reports to the reports
in the Compliance folder
April 23, 2018 Added additional information about report prompts and reports to the reports
in the Compliance folder
July 29 2017 Added "Report" to the Report Entry Exceptions Details Report name
July 8 2017 Corrected "Available to" information for the Health Care Attendee Spending
report
February 22 2016 Updated the Travel Policy Exceptions report

Report: Air Analysis: Concur Travel vs. Agency Summary

This report provides information about lost savings due to trips not booked online. The
prompts allow the administrator to filter the results on selected organizational units and to
show trips for selected travel configurations and rule classes.
It shows the number of trips booked in Travel that had air segments (not including voided
tickets), the total spend, plus cost per ticket. It also shows the number of trips booked via
an agent, the total spend, cost per agent ticket, and the difference between Travel and
agent ticket prices.
The Lost Savings is the average savings per ticket difference times the total number of
agent-booked tickets.
The final column is the percentage of total tickets containing air that were booked in Travel.
Note again that voids are excluded from this report and do not show up in the ticket count
or the averages.

Report Prompts
Date Range Prompt

• Purchased Date: Used to filter the report by the date range of the trip purchase
date (Month Day, Year format)
Options Prompts
• Travel Config: Used to filter the report by the travel configuration(s) used by the
employee(s) booking the trip
• Populate Rule Class List: Used to populate and select from a list of rule classes
used by the employee(s) booking the trip
• Department: Used to filter the report by specific department(s) within the
organization

Report Output
Data Item
Label/Name
Purchased Date ParamDisplayValue('purchasedDateParam Displays the date range entered

') in the Purchased Date prompt
on the Prompts page
Reporting Currency [Travel].[Reservations and Displays the currency code in

Tickets].[Reporting Currency] which the reporting currency is
GBP)

run

corresponding page

run

Report Data Items

Label Name
Trip Type <Trip Type> CASE Indicates if the trip was

WHEN [Travel].[Trips].[Is International, Domestic, or
International Trip] ='Y' and # Unspecified
'International'
WHEN [Travel].[Trips].[Is
International Trip] ='Y' and #
THEN '国际'
THEN '國際'
THEN 'International'
'International'
'International'
'国外'
'Internazionale'
'국제'
'Internationell'
'Internationaal'
International Trip] ='N' and #


Label Name
'Domestic'
THEN '国内'
THEN '國內'
THEN 'Domestic'
'National'
'Im Inland'
'国内'
'Nazionale'
'국내'
'Inrikes'
'Binnenlands'
'Mezinárodní'
'Internacional'


Label Name
'Internacional'
ELSE
(case
'en' THEN 'Unspecified'
'zh-cn' THEN '未指定'
'zh-tw' THEN '未指定'
'en-gb' THEN 'Unspecified'
THEN 'Non spécifié'
'de' THEN 'Nicht angegeben'
'ja' THEN '指定なし'
THEN 'Non specificato'
'ko' THEN '지정되지 않음'
'sv' THEN 'Ospecificerat'
'nl' THEN 'Ongespecificeerd'
then 'Nespecifikováno'
BR' then 'Não especificado'
then 'No se especifica'
end)
END
Concur Travel <Concur Travel COUNT (DISTINCT CASE WHEN Count of trips with air
Trips with Air Trips with Air> [Travel].[Trips].[Is Cliqbook booked using Concur
Booked Trip] = 'Y' AND Travel
[Travel].[Reservations and
Tickets].[Expense Type Legacy
Key] = 'AIR' THEN
[Travel].[Trips].[Trip Key] ELSE
NULL
END for [Trip Type])


Label Name
Num. Concur <Num. Concur COUNT(DISTINCT CASE WHEN Count of air tickets booked
Travel Air Travel Air [Travel].[Trips].[Is Cliqbook using Concur Travel
Tickets Tickets> Booked Trip] = 'Y' AND
Key] = 'AIR' THEN
Tickets].[Trip Booking Key]
ELSE NULL
END for [Trip Type])
Total Concur <Total Concur total(CASE Sum of the booking

Travel Fares Travel Fares WHEN [Travel].[Trips].[Is amount and tax for trips
Amount Amount> Cliqbook Booked Trip] = 'Y' booked in Concur Travel,
THEN [Travel].[Reservations in the reporting currency
and Tickets].[Booking Total
(reporting currency)]
ELSE 0 END for [Trip Type])
Avg. Concur <Avg. Concur [Total Concur Travel Fares Average cost of air tickets
Travel Ticket Travel Ticket> Amount]/[Num. Concur Travel booked using Concur
Air Tickets] Travel
Agent Booked <Agent Booked COUNT (DISTINCT CASE WHEN Count of trips with air
Trips with Air Trips with Air> [Travel].[Trips].[Is Cliqbook booked not using Concur
Booked Trip] = 'N' AND Travel
Key] = 'AIR' THEN
[Travel].[Trips].[Trip Key]
ELSE NULL END for [Trip Type])
Num. Agent Air <Num. Agent Air COUNT(DISTINCT CASE Count of air tickets booked
Tickets Tickets> WHEN [Travel].[Trips].[Is not using Concur Travel
Cliqbook Booked Trip] = 'N'
AND [Travel].[Reservations and
Key] = 'AIR' THEN
Tickets].[Trip Booking Key]
ELSE NULL END for [Trip Type])
Total Agent <Total Agent total(CASE Sum of the booking

Fares Amount Fares Amount> WHEN [Travel].[Trips].[Is amount and tax for trips
Cliqbook Booked Trip] = 'N' not booked in Concur
THEN [Travel].[Reservations Travel, in the reporting
and Tickets].[Booking Total currency
ELSE 0 END for [Trip Type])
Avg. Agent <Avg. Agent [Total Agent Fares Average cost of air tickets
Ticket Ticket> Amount]/[Num. Agent Air booked not using Concur
Tickets] Travel


Label Name
Concur Travel <Concur Travel [Concur Travel Trips with Percentage of trips booked
Adoption Adoption> Air]/([Concur Travel Trips with using Concur Travel
Air] + [Agent Booked Trips with
Air])
Summary Total(Concur [Concur Travel Trips with Air] Total sum of Concur
Travel Trips with Travel Trips with Air
Air) column
Summary Total(Num. [Num. Concur Travel Air Total sum of Num.

Concur Travel Air Tickets] Concur Travel Air
Tickets) Tickets column
Summary Total(Total [Total Concur Travel Fares Total sum of Total Concur
Concur Travel Amount] Travel Fares Amount
Fares Amount) column
Summary Overall Average total([Total Concur Travel Fares Overall average cost of air
Concur Travel Amount] for tickets booked using
Ticket report)/total([Num. Concur Concur Travel
Travel Air Tickets] for report)
Summary Total(Agent [Agent Booked Trips with Air] Total sum of Agent
Booked Trips Booked Trips with Air
with Air) column
Summary Total(Num. [Num. Agent Air Tickets] Total sum of Num. Agent
Agent Air Air Tickets column
Tickets)
Summary Total(Total Agent [Total Agent Fares Amount] Total sum of Total Agent
Fares Amount) Fares Amount column
Summary Overall Average total([Total Agent Fares Overall average cost of air
Agent Ticket Amount] for tickets booked not using
report)/total([Num. Agent Air Concur Travel
Tickets] for report)
Summary Overall Adoption total([Concur Travel Trips with Overall percentage of trips
Air] for report)/(total([Concur booked using Concur
Travel Trips with Air] for report) Travel
+ total([Agent Booked Trips
with Air] for report))

Report: Airfares Expensed Not Booked in Concur Travel

This report displays airfare expenses that have been expensed through Concur Expense but
were not booked in Travel.
Report Prompts
Date Range Prompt

• Sent for Payment Date: Used to filter the report by the date range the payment
was sent for reimbursement to the employee(s)
Options Prompt

Report Output
Data Item
Label/Name
Sent for Payment ParamDisplayValue('Date Sent for Displays the date range entered
Date Payment') in the Sent for Payment Date
Reporting Currency [Expense].[Entry Information].[Reporting Displays the currency code in

Currency] which the reporting currency is
GBP)

run

corresponding page

run
Report Data Items

Label Name
Employee <Employee> [Expense].[Report Header Employee last name and

Information].[Employee Last first name (for example,
Name] + ', ' + Smith, John)
Information].[Employee First
Name]



Label Name

expense report
Transaction <Transaction [Expense].[Entry Date the transaction was

Date Date> Information].[Transaction Date] incurred
Airline <Vendor> [Expense].[Entry Airline vendor associated

Information].[Vendor] with the expense
Payment Type <Payment [Expense].[Entry Method by which the

Type> Information].[Payment Type] employee paid for the
expense, such as cash or a
credit card
Approved <Approved [Expense].[Entry Amount of the expense

Amount Amount (rpt)> Information].[Approved Amount approved for
(rpt)] reimbursement, converted
as needed to the reporting
currency

employee
N/A <Total(Approved [Approved Amount (rpt)] Total amount of expenses

Amount (rpt))> approved for
reimbursement by
employee

Report: Attendee Analysis

This report provides a summary of all expense types with attendees, grouped by the
employee who submitted the expense report.
Report Prompts

Year Prompts
• From: Used to filter the report using a defined begin date that expenses were
reimbursed to the employee(s)
• To: Used to filter the report using a defined end date that expenses were reimbursed
to the employee(s)
• Earliest Date: Used to filter the report using the earliest date that expenses were
• Latest Date: Used to filter the report using the latest date that expenses were
Report Output
Data Item
Label/Name
Sent for Payment If Displays the date range entered

Date (ParamDisplayValue("Sent_for_Payment_ in the Year prompts on the
Date") is not null) then Prompts page
ParamDisplayValue("Sent_for_Payment_
Date") else " "

run

Data Item
Label/Name

corresponding page

run
Report Data Items

Label Name


Sent for <Sent for [Expense].[Report Dates and Date the expense report
Payment Date Payment Date> Statuses].[Sent for Payment was extracted from the
Date] expense system for
payment in another
accounting system (such
as Accounts Payable or
Payroll)
Expense Type <Expense Type> [Expense].[Entry Expense type assigned to

Information].[Expense Type] the expense

Vendor <Vendor> [Expense].[Entry Vendor associated with the

Information].[Vendor] expense
Attendee Type <Attendee [Expense].[Expense Type of attendee at the

Type> Attendees].[Attendee Type] expensed event, such as
business guest, employee,
or spouse
Attendee Name <Attendee [Expense].[Expense Last Name, First Name of

Name> Attendees].[Attendee Name] an attendee associated
with the expense
Title <Title> [Expense].[Expense Job title of the attendee

Attendees].[Title]
Company <Company> [Expense].[Expense Company employing the

Attendees].[Company] attendee
Approved <Approved [Expense].[Expense Amount of the expense

Amount Amount Attendees].[Approved Amount approved for
(Reporting (Reporting (Reporting Currency)] reimbursement, converted
Currency) Currency)> as needed to the reporting
currency

Report: Attendee Details

This report shows the spending by employees and attendee information for expenses that
have associated attendees, typically for meal or entertainment expense types. This report
can be run to provide the total picture or for a selected set of expense reports that
represent money being spent by an employee to cover expenses for fellow employees or
non-employee clients or prospective clients.
Report Prompts
There are a number of optional prompts provided in order to narrow the report results. The
user can select a date range, a minimum cost, specific parent expense types, specific
expense type, selected employees, or selected attendees.

• Date the Report was Sent for Payment: Used to filter the report by the date
range the payment was sent for reimbursement to the employee(s)
• Select all Entries where the Cost per Attendee exceeds: Used to filter the
report to include attendees where the cost per attendee is more than a specified
minimum threshold (for example, to include employees with more than $1,000 in
spend, enter 1,001)
• Specify the Parent Expense Type(s) to filter the expense type list (optional):
Used to filter the Specify the Expense Type(s) to Include prompt by the expense
parent category
• Specify the Expense Type(s) to include (optional): Used to choose from a list
of expense types to filter the report on
• Specify the Employees to include (optional): Used to filter the report by the
name of the employee(s)
• Specify the Attendees(s) to include (optional): Used to filter the report by the
name of the attendee(s)
Report Output

Data Item
Label/Name
Sent for Payment ParamDisplayValue('Sent for Payment Displays the date range entered
Date Date') in the Sent for Payment Date
Reporting Currency [Query1].[Reporting Currency] Displays the currency code in

GBP)

run

corresponding page

run
Report Data Items

Label Name
N/A Employee + ID [Employee]+' ('+[Employee Employee last name, first

ID]+')' name, and middle initial,
Unique number or code
that identifies the
employee
Report Name Report Name [Expense].[Report Header Employee-entered name of

Submit Date Last Submitted [Expense].[Report Dates and Date that the expense
Date Statuses].[Last Submitted report was last submitted
Date] by the employee for
approval
NOTE: If the employee

submitted the report more
than once, for example,
because it was returned to
the employee for
corrections, this date is the
date the report was last
submitted.
Amount Total Approved [Expense].[Report Header Total amount approved to

Amount (rpt) Information].[Total Approved be reimbursed
Amount (rpt)]


Label Name
Entry Date Transaction Date [Expense].[Entry Date that the expense was
Information].[Transaction Date] incurred
Expense Type Expense Type [Expense].[Entry Expense type assigned to

Vendor Vendor [Expense].[Entry Vendor associated with the

Purpose Purpose [Expense].[Entry Employee-entered

Information].[Purpose] business purpose or
description of the expense
entry
Payment Type Payment Type [Expense].[Entry Method by which the

Information].[Payment Type] employee paid for the
credit card
Entry Amount Approved [Expense].[Entry Amount of the expense

Amount (rpt) Information].[Approved Amount approved for
currency
Attendee Name Attendee Name [Expense].[Expense Last Name, first name of

Attendees].[Attendee Name] an attendee associated
with the expense
Title Title [Expense].[Expense Job title of the attendee

Attendees].[Title]
Company Company [Expense].[Expense Company employing the

Type Attendee Type [Expense].[Expense Type of attendee at the

Attendees].[Attendee Type] expensed event, such as
or spouse
Amount Approved [Expense].[Expense Amount of the expense

Amount Attendees].[Approved Amount approved for
(Reporting (Reporting Currency)] reimbursement, converted
Currency) as needed to the reporting
currency

Report: Attendee Summary

This report provides a summary view of spending on attendees by expense type, reporting
group, and currency. It provides one or more years of statistics, enabling long-term trend
analysis about expenses involving money spent by an employee to cover expenses for
fellow employees or non-employee clients or prospective clients.
Report Prompts
The user is prompted for the transaction year – multiple years or all years can be selected.
The user is prompted for the attendee currency – multiple currencies or all currencies can
be selected. These are optional prompts – all years and currencies are included if nothing is
selected.
Date Range Prompt

• Transaction Date:
 From: Used to filter the report using a defined begin date that transaction(s)
were made
 To: Used to filter the report using a defined end date that transaction(s) were
made
 Earliest Date: Used to filter the report using the earliest date that
transaction(s) were made
 Latest Date: Used to filter the report using the latest date that transaction(s)
were made

Report Output
Data Item
Label/Name
Transaction Date ' Displays the date range entered

'+ParamDisplayValue('Transaction_Date') in the Transaction Date prompt
on the prompts page

run

corresponding page

run
Report Data Items

Label Name
N/A <Parent Expense [Expense].[Entry Another expense type

Type> Information].[Parent Expense under which the entry's
Type] expense type has been
grouped
For example, the expense
types Breakfast, Lunch,
and Dinner might be
grouped under another
expense type called Meals.


Label Name
N/A <Expense Type> [Expense].[Entry Expense type assigned to

N/A <Reporting [Expense].[Report Header Code that indicates the

Group> Information].[Reporting Group] level assigned to the
expense type from the
reporting hierarchy
N/A <Expense Type> aggregate(currentMeasure Summary of the “Expense

within detail [Reporting Group]) Type” group
N/A <Parent Expense aggregate(currentMeasure Summary of the “Parent

Type> within detail [Expense Type]) Expense Type” group
N/A <Transaction [Expense].[Entry Year that the expense was

Year> Information].[Transaction Year] incurred
Attendee <Attendee [Expense].[Expense Represents the count field

Instance Count Instance Count> Attendees].[Attendee Instance for the attendee record,
Count] which exists for every type
of attendee but is not
commonly editable for
attendee types other than
No Show

currency
Approved <Approved [Expense].[Expense Total amount of the

Amount Amount Attendees].[Approved Amount expense divided by the
(Reporting (Reporting (Reporting Currency)] / attendee count to get the
Currency) / Currency) / [Expense].[Expense average cost per attendee
Attendee Attendee Attendees].[Attendee Instance
Instance Count Instance Count> Count]
Attendee <Attendee [Expense].[Expense Represents the count field

Instance Count Instance Count> Attendees].[Attendee Instance for the attendee record,
Count] which exists for every type
of attendee but is not
commonly editable for
attendee types other than
No Show


Label Name

currency
Approved <Approved [Expense].[Expense Total amount of the

Amount Amount Attendees].[Approved Amount expense divided by the
(Reporting (Reporting (Reporting Currency)] / attendee count to get the
Currency) / Currency) / [Expense].[Expense average cost per attendee
Attendee Attendee Attendees].[Attendee Instance
Instance Count Instance Count> Count]

Report: Car Rentals Expensed Not Booked in Concur Travel

This report displays car rental expenses that have been expensed through Concur Expense
but were not booked in Travel.
Report Prompts

Date Range Prompt:

Options Prompt:
• Employee: Used to filter the report by name of employee(s) who booked trips
Report Output
Data Item
Label/Name
Sent for Payment ParamDisplayValue('Date Sent for Displays the date range entered

GBP)

run

Data Item
Label/Name

corresponding page

run
Report Data Items

Label Name
Employee <Employee> [Expense].[Report Header Last name and first name of

Information].[Employee Last Name] the employee (for example,
+ ', ' + [Expense].[Report Header Smith, John)
Information].[Employee First Name]


expense report
Transaction <Transaction [Expense].[Entry Date that the expense was

Rental Agency <Vendor> [Expense].[Entry Vendor associated with the


credit card
Approved <Approved [Expense].[Entry Total amount approved to

Amount Amount (rpt)> Information].[Approved Amount be reimbursed
(rpt)]

employee
Total(Approved <Total(Approved [Approved Amount (rpt)] Total amount of expenses

Amount (rpt)) Amount (rpt))> approved for
reimbursement by
employee

Report: Concur Travel Hotel Bookings

This report shows information on hotel bookings made in Concur.
Report Prompts
Date Range Prompt

• Arrival Date: Used to filter the report by the date range of the hotel check-in date

Report Output
Data Item
Label/Name
Arrival Date ' ' + ParamDisplayValue('startDate') Displays the date range entered
in the Arrival Date prompt on
the Prompts page
Report Data Items

Label Name
Travelers <Primary [Travel].[Trips].[Primary Name of the traveler

Traveler> Traveler] taking the trip
Hotel Vendor <Hotel Vendor> [Travel].[Reservations and Parent company of the

Tickets].[Hotel Vendor] vendor (for example,
Hilton Intl)
Hotel Location <Hotel Property [Travel].[Reservations and Location (city, state,

City/Location> Tickets].[Hotel Property country) of the hotel
City/Location] property
Hotel Country <Hotel Property [Travel].[Reservations and Full country name where
Country> Tickets].[Hotel Property the hotel property is
Country] located


Label Name
Arrival Date <Start Date> [Travel].[Reservation and Date the trip begins
Ticket Dates].[Start Date] (month day, year format)
Departure Date <End Date> [Travel].[Reservation and Date the trip completes
Ticket Dates].[End Date] (Month Day, Year format)
Booking <Booking [Travel].[Reservations and Currency the trip was

Currency Currency> Tickets].[Booking Currency] booked in (for example,
CAD)
Booking Rate <Booking Rate> [Travel].[Reservations and Daily/Nightly rate (for

Tickets].[Booking Rate] example, 100.00 per
night)
Nights <Number of [Travel].[Reservations and Number of nights stayed at

Days/Nights> Tickets].[Number of a hotel
Days/Nights]
Rooms <Number of CASE WHEN [Travel].[Reservations Number of rooms reserved

Units> and Tickets].[Number of Units] < 1
THEN 1
WHEN [Travel].[Reservations and
Tickets].[Number of Units] is missing
THEN 1
ELSE [Travel].[Reservations and
Tickets].[Number of Units]
END
Record Locator <Record [Travel].[Trips].[Record Unique six-digit character

Locator> Locator] that identifies the trip

Report: Employee Exceptions - Details

This report lists all report header exceptions for a given employee. The typical use case will
be an Analysis user running the Top Exceptions Violators report. After viewing the results,
an employee is identified about whom the administrator requires more information.
A drill through is available from the Number of Exceptions and Employee column that
will open the new Employee Exceptions Details report. As with all of our drill throughs, this
report can also be run as a standalone report.
Report Prompts

Date Range Prompt

Options Prompt
Report Output
Data Item
Label/Name
Sent for Payment ParamDisplayValue('sentForPaymentDate Displays the date range entered

Date Param') in the Sent for Payment Date

Report Data Items

Label Name


employee
Report Date <Report Date> [Expense].[Report Dates and Initial date that the
Statuses].[Report Date] expense report was
submitted by the employee
for approval
Report Name <Report Name> [Expense].[Report Header Name that identifies the
Information].[Report Name] expense report to which
the cash advance has been
applied
Purpose <Purpose> [Expense].[Report Header Employee-entered

report
Exception Event <Exception [Expense].[Report Header Code that indicates the

Event> Exceptions].[Exception Event] point in the workflow
process when the report
was checked for the
exception
(For example,
ENTRY_SAVE = Entry
Save, ENTRY_SUBMIT =
Entry Submit)
Exception Level <Exception [Expense].[Report Header Severity level of the

Level> Exceptions].[Exception Level] report-level exception
Exception Code <Exception [Expense].[Report Header Code that identifies the

Code> Exceptions].[Exception Code] report-level exception
associated to the audit rule
that was triggered
Exception Text <Exception [Expense].[Report Header Text description of the

Text> Exceptions].[Exception Text] report-level exception

Report: Expense Exception Analysis

This report provides a list of exceptions for expenses based on a date range.
Report Prompts
• Selected Employee(s) (optional): Used to filter the report by the name of
employee(s) who booked trips
• Select the Exceptions to Include (optional): Used to filter the report by
exception type(s)

Report Output
Data Item
Label/Name
All Reports Sent ' ' + ParamDisplayValue('Date') Displays the date range entered
for Payment in the Sent for Payment Date

run

corresponding page

run
Report Data Items

Label Name
N/A <Employee> if([Report Exceptions and Employee last name,

Comments].[Report Key] is first name, and middle
null) then([Report Entry initial
Exceptions and
Comments].[Employee])
else ([Report Exceptions and


Label Name
N/A <Report Name> if([Report Exceptions and Employee-entered name of

Comments].[Report Key] is the expense report
null) then([Report Entry
Exceptions and
Comments].[Report Name])
N/A <Date Last if([Report Exceptions and Date that the expense
Submitted> Comments].[Report Key] is report was last submitted
null) then([Report Entry by the employee for
Exceptions and approval
Comments].[Date Last NOTE: If the employee
Submitted]) else ([Report submitted the report more
Exceptions and than once, for example,
Comments].[Date Last because it was returned to
Submitted]) the employee for
submitted.
Report <Report [Report Exceptions and Code that identifies the

Exception Code Exception Code> Comments].[Exception Code] report-level exception
that was triggered
Report <Report [Report Exceptions and Text description of the

Exception Text Exception Text> Comments].[Exception Text] report-level exception
Report <Report [Report Exceptions and Indicates whether an

Exception Exception Comments].[Cleared] Expense Processor has
Cleared? Cleared?> cleared the report-level
exception
Transaction <Transaction [Report Entry Exceptions and Date the transaction was
Date Date> Comments].[Transaction Date] incurred
Expense Type <Expense Type> [Report Entry Exceptions and Expense type assigned to
Comments].[Expense Type] the expense
Vendor <Vendor> [Report Entry Exceptions and Vendor associated with the
Comments].[Vendor] expense
Amount <Approved ([Report Entry Exceptions and Amount of the allocation

Amount> Comments].[Approved Amount approved for
reimbursement
Entry Exception <Entry Exception [Report Entry Exceptions and Code that identifies the
Code Code> Comments].[Exception Code1] entry-level exception
that was triggered


Label Name
Entry Exception <Entry Exception [Report Entry Exceptions and Text description of the
Text Text> Comments].[Exception Text1] entry-level exception
Entry Exception <Entry Exception [Report Entry Exceptions and Indicates whether an
Cleared? Cleared?> Comments].[Cleared1] Expense Processor has
cleared the entry-level
exception

Report: Expense Exception Analysis (with Comments)

This report lists the exceptions for expenses based on a date range with detailed comments.
Report Prompts
• Selected Employee(s) (optional): Used to filter the report by the name of
• Select the Exceptions to Include (optional): Used to filter the report by
exception type(s)

Report Output
Data Item
Label/Name
All Reports Sent ' ' + ParamDisplayValue('Date') Displays the date range entered
for Payment in the Sent for Payment Date

run

corresponding page

run
Report Data Items

Label Name
N/A <Employee> if([Report Exceptions and Employee last name, first

Comments].[Report Key] is name, and middle initial
Exceptions and
Comments].[Employee]) else
([Report Exceptions and


Label Name
N/A <Report Name> if([Report Exceptions and Employee-entered name of

Comments].[Report Key] is the expense report
Exceptions and
N/A <Date Last if([Report Exceptions and Date that the expense
Submitted> Comments].[Report Key] is report was last submitted
null) then([Report Entry by the employee for
Exceptions and approval
Comments].[Date Last NOTE: If the employee
Submitted]) else ([Report submitted the report more
Exceptions and than once, for example,
Comments].[Date Last because it was returned to
Submitted]) the employee for
submitted.
Report <Report [Report Exceptions and Code that identifies the

Exception Code Exception Code> Comments].[Exception Code] report-level exception
that was triggered
Report <Report [Report Exceptions and Text description of the

Exception Text Exception Text> Comments].[Exception Text] report-level exception
Report <Report [Report Exceptions and Indicates whether an

Exception Exception Comments].[Cleared] Expense Processor has
Cleared? Cleared?> cleared the report-level
exception
Comment <Report [Report Exceptions and Text of the report-level

Comment> Comments].[Comment] comment
Commenter <Report [Report Exceptions and Last name, first name, and
Commenter’s Comments].[Commenter's middle initial of the
Name> Name] employee entering the
report-level comment
Transaction <Transaction [Report Entry Exceptions and Date the transaction was
Date Date> Comments].[Transaction Date] incurred
Expense Type <Expense Type> [Report Entry Exceptions and Expense type assigned to
Comments].[Expense Type] the expense
Vendor <Vendor> [Report Entry Exceptions and Vendor associated with the
Comments].[Vendor] expense
Amount <Approved ([Report Entry Exceptions and Amount of the allocation

Amount> Comments].[Approved Amount] approved for
reimbursement


Label Name
Entry Exception <Entry Exception [Report Entry Exceptions and Code that identifies the
Code Code> Comments].[Exception Code1] entry-level exception
that was triggered
Entry Exception <Entry Exception [Report Entry Exceptions and Text description of the
Text Text> Comments].[Exception Text1] entry-level exception
Entry Exception <Entry Exception [Report Entry Exceptions and Indicates whether an
Cleared? Cleared?> Comments].[Cleared1] Expense Processor has
cleared the entry-level
exception
Comment <Entry [Report Entry Exceptions and Text of the entry-level

Comment> Comments].[Comment] comment
Commenter <Entry [Report Entry Exceptions and Last name, first name, and
Commenter’s Comments].[Commenter's middle initial of the
Name> Name] employee entering the
entry-level comment

Report: Health Care Attendee Spending

This report will display the amount of money spend on a given attendee in the Health Care
industry. This report is assuming that the standard healthcare attendee record format is
being used. This report will help clients meet the reporting requirements for the Sunshine
Act.
Report Prompts

Date Range Prompt

were made
Options Prompts
• Attendee Type: Used to filter the report by the type of attendee who traveled (for
example, Employee, Client, Guest, etc.)
• Attendee Names: Used to filter the report by the name of the attendee(s) who
traveled
• Institutions/Practices: Used to filter the report by the name of the organization
that the attendee is affiliated with
Report Output

Data Item
Label/Name
Transaction Date ParamDisplayValue('sentForPaymentDate Displays the date range entered

Param') in the Transaction Date prompt
on the Prompts page
Attendee Types ParamDisplayValue('approvedAmountPara Displays the attendee types

m') entered in the Attendee Type
Reporting Currency [[Expense].[Entry Displays the currency code in

Information].[Reporting Currency] which the reporting currency is
GBP)

run

corresponding page

run

Report Data Items

Label Name
Attendee Type <Attendee [Expense].[Expense Type of attendee at the

Type> Attendees].[Attendee Type] expensed event, such as
or spouse
Attendee Name <Attendee [Expense].[Expense Last Name, first name of

Name> Attendees].[Attendee Name] an attendee associated
with the expense
Attendee Title <Title> [Expense].[Expense Job title of the attendee

Attendees].[Title]
Primary Address <Custom 15 – [Expense].[Expense Street address where the

1 Name> Attendees].[Custom 15 - Name] attendee is located
City <Custom 18 – [Expense].[Expense City where the attendee is

Name> Attendees].[Custom 18 - Name] located
State <Custom 19 – [Expense].[Expense State where the attendee

Name> Attendees].[Custom 19 - Name] is located
Zip Code <Custom 20 – [Expense].[Expense Zip code where the

Name> Attendees].[Custom 20 - Name] attendee is located
Type/Profession <Custom 13 – [Expense].[Expense Professional title or

al Designation Name> Attendees].[Custom 13 - Name] assignment of the
attendee
NPI Number <Custom 14 – [Expense].[Expense National Provider Identifier

Name> Attendees].[Custom 14 - Name] (NPI) number assigned to
the attendee

(Reporting (Reporting Currency)] reimbursement, converted
Currency> as needed to the reporting
currency
Specialty/Taxon <Custom 9 – [Expense].[Expense Specialty or classification

omy Name> Attendees].[Custom 9 - Name] of the attendee
Institution/Pract <Company> [Expense].[Expense Company employing the

ice Attendees].[Company] attendee



credit card


Label Name
Associated <Associated [Expense].[Expense Unique system-assigned

Report Entry Report Entry Attendees].[Associated Report key that identifies the
Key Key> Entry Key] expense to which the
attendee has been
assigned
Associated <Associated [Expense].[Expense Allows users to match

Report Entry Report Entry Attendees].[Associated Report expense to which the
Legacy Key Legacy Key> Entry Legacy Key] attendee has been
assigned in
Analysis/Intelligence with
the same values in Concur
Expense
N/A <Total [Approved Amount (Reporting Total amount of all

(Approved Currency)] expenses in the “Approved
Amount Amount” column
(Reporting
Currency))>

Report: Hotel Expense Exceeds Negotiated Rate

This report lists all hotel expenses sent for payment within a selected timeframe, for which
the expense amount is greater than a negotiated rate in Travel. With this information, an
administrator can alert the company's travelers to be more aware of negotiated rates being
honored and contact the properties to ensure future savings and potentially to get credits.
Report Prompts

Date Range Prompt

Options Prompts
• Average Tax Percentage: Used to filter the report by a defined average tax rate of
the car rental expenses (for example, for expenses with an average tax percentage
of 20%, enter 20)
Report Output

Data Item
Label/Name
Sent for Payment ' ' + ParamDisplayValue('Date Sent for Displays the date range entered
Average Tax ' ' + ParamDisplayValue('Tax Rate') + '%' Displays the tax rate entered in
Percentage the Average Tax Percentage

GBP)

run

corresponding page

run
Report Data Items

Label Name
Employee <Employee> [Expense].[Report Header Last name and first name

Information].[Employee Last of the employee (for
Name] + ', ' + example, Smith, John)
Name]


expense report


City/Location <City/Location> [Expense].[Entry City/Location where the

Information].[City/Location] expense was incurred



Label Name

credit card
Amount <Amount [Expense Amount] - [Hotel Difference between the

Difference Difference> Negotiated Rate] actual amount of the
expense and the total
amount of the hotel
negotiated rate, converted
currency
Expense <Expense CASE WHEN [Expense].[Entry Amount of the expense,

Amount Amount> Information].[Has Lodging Tax] converted as needed to
> 0 AND ?Tax Rate? > 0 THEN the reporting currency
[Expense].[Entry
(rpt)]*(1-(?Tax Rate?/100))
ELSE [Expense].[Entry
(rpt)] END
Hotel <Hotel [Expense].[Entry Negotiated rate between

Negotiated Rate Negotiated Information].[Hotel Negotiated the company employing
Rate> Rate] the employee and the
hotel
Reservation <Reservation [Expense].[Entry Amount of the hotel

Rate Rate> Information].[Reservation Rate] reservation rate

employee

Report: Hotel Stays Expensed Not Booked in Concur Travel

This report lists all hotel stays sent for payment within a selected timeframe, which were
not booked using Travel or arranged through a travel agency and captured within Concur’s
solutions.
Report Prompts

Date Range Prompt

Options Prompt
Report Output
Data Item
Label/Name

GBP)

Data Item
Label/Name

run

corresponding page

run
Report Data Items

Label Name
Employee <Employee> [Expense].[Report Header Last name and first name

Information].[Employee Last of the employee (for
Name] + ', ' + example, Smith, John)
Name]


expense report

Hotel <Vendor> [Expense].[Entry Vendor associated with the


credit card

currency

employee
N/A <Total(Approved [Approved Amount (rpt)] Total amount of expenses

Amount (rpt))> approved for
reimbursement by
employee

Report: Non-Concur Travel Hotel Bookings

This report identifies travelers who have overnight stays but do not have hotel reservations
in the system that correspond to the trip. It provides several benefits:
• Provides visibility to leakage
• Allow travel managers a way to determine where their travelers are in case of
disaster
• Provides metrics to be used in hotel rate negotiations
Report Prompts
Date Range Prompt

• Arrival Date: Used to filter the report by the date range of the hotel check-in date

Report Output
Data Item
Label/Name
Arrival Date ' ' + ParamDisplayValue('startDate') Displays the date range entered
in the Arrival Date prompt on
the Prompts page
Report Data Items

Label Name
Traveler <Primary [Travel].[Trips].[Primary Name of the traveler

Hotel Vendor <Hotel Vendor> [Travel].[Reservations and Parent company of the

Hilton Intl)
Hotel Location <Hotel Property [Travel].[Reservations and Location (city, state,

City/Location> Tickets].[Hotel Property country) of the hotel
Hotel Country <Hotel Property [Travel].[Reservations and Full country name where
Country> Tickets].[Hotel Property the hotel property is
Country] located


Label Name
Arrival Date <Start Date> [Travel].[Reservation and Date the trip begins

CAD)

night)
Nights <Number of [Travel].[Reservations and Number of nights stayed at

Days/Nights]
Rooms <Number of CASE WHEN Number of rooms reserved

Units> [Travel].[Reservations and
Tickets].[Number of Units] < 1
THEN 1 WHEN
Tickets].[Number of Units] is
missing THEN 1 ELSE
Tickets].[Number of Units] END


Report: Past Hotel Reservations with Rates in Excess of

Negotiated Rates
This report shows potential refunds from past hotel stays based on rates charged above
your negotiated rate.
Report Prompts
• Stay Start Date Range: Used to filter the report by the date range of the hotel
check-in date
• Country (optional): Used to filter the report by the country(ies) where the hotel
property is located
• Booking Source (optional): Used to filter the report by the source(s) of the
booking (for example, Sabre, Apollo)


configuration(s) used by the employee(s) booking the trip
• Vendor (optional): Used to filter the report by the name of the hotel vendor(s)
• Employee (optional): Used to filter the report by name of employee(s) who booked
trips
Report Output
Data Item
Label/Name
All Hotel Stays ParamDisplayValue('Start Date') Displays the date range entered
in the Stay Start Date Range

run

corresponding page

Data Item
Label/Name

run
Report Data Items

Label Name

CAD)
Vendor <Vendor> [Travel].[Reservations and Parent company of the

Hilton Intl)
Estimated Cost <Estimated [Travel].[Reservations and Sum of the booking

Cost> Tickets].[Booking Total] amount and the booking
tax
Potential Refund <Potential total([Travel].[Reservations and Potential refund amount

Refund> Tickets].[Hotel Negotiated between the hotel
Rate]*[Travel].[Reservations negotiated rate and the
and Tickets].[Number of estimated cost
Days/Nights]-[Estimated Cost])
% <%> -[Potential Refund]/[Estimated Percentage of the potential

Cost] refund

CAD)
Travel <Travel [Travel].[Trips].[Travel Travel configuration used

Configuration Configuration> Configuration] by the employee booking
the trip
Employee <Employee> [Travel].[Trips].[Employee Last Last name and first name

Name] + ', ' + of the employee (for
[Travel].[Trips].[Employee First example, Smith, John)
Name]
Guest <Guest> [Travel].[Trips].[Primary Name of the traveler

Traveler] taking the trip

Hilton Intl)


Label Name
Preferred <Preferred> [Travel].[Reservations and Indicates if the reserved

Tickets].[Is Preferred Vendor] vendor is one of
company's preferred
vendors
City <City> [Travel].[Reservations and Location (city, state,

Tickets].[Hotel Property country) of the hotel
Country <Country> [Travel].[Reservations and Full country name where

Tickets].[Hotel Property the hotel property is
Country] located
Arrive <Arrive> [Travel].[Reservation and Date the trip begins

Ticket Dates].[Start Date] (Month Day, Year format)
Depart <Depart> [Travel].[Reservation and Date the trip completes

Rate per Night <Rate per [Travel].[Reservations and Daily/Nightly rate (for
Night> Tickets].[Booking Rate] example, 100.00 per
night)
Hotel <Hotel [Travel].[Reservations and Negotiated rate for a hotel

Negotiated Rate Negotiated Tickets].[Hotel Negotiated property
Rate> Rate]
Nights <Nights> [Travel].[Reservations and Number of nights stayed at

Tickets].[Number of a hotel
Days/Nights]
Rooms <Rooms> [Travel].[Reservations and Number of rooms reserved


tax
Potential Refund <Potential [Hotel Negotiated Potential refund amount

Refund> Rate]*[Nights]-[Estimated between the hotel
Cost] negotiated rate and the
estimated cost
Booking Source <Booking [Travel].[Reservations and Source of the booking (for

Source> Tickets].[Booking Source] example, Sabre, Apollo)
Record Locator <Record [Travel].[Reservations and Unique six-digit character

Locator> Tickets].[Record Locator] that identifies the trip

CAD)
Estimated Cost <Estimated [Travel].[Reservations and Total sum of the booking

tax by currency


Label Name
Potential Refund <Potential [Hotel Negotiated Total potential refund

Refund> Rate]*[Nights]-[Estimated amount between the hotel
estimated cost by currency

Report: Report Entry Exceptions Details Report

This report provides a detailed list of all Report Entry exceptions for employees over a user-
defined timeframe. Users also have the option of selecting a single employee when running
this report.
Report Prompts

Date Range Prompt

• Last Submitted Date:
 From: Used to filter the report using a defined begin date that expense reports
were last submitted for approval
 To: Used to filter the report using a defined end date that expense reports were
last submitted for approval
 Earliest Date: Used to filter the report using the earliest date that expense
reports were last submitted for approval
 Latest Date: Used to filter the report using the latest date that expense reports
were last submitted for approval
Exception Level Prompts

• From: Used to filter the report using a defined minimum severity level of the report-
level exception
• To: Used to filter the report using a defined maximum severity level of the report-
level exception
• Lowest value: Used to filter the report using the lowest severity level available of
the report-level exception
• Highest value: Used to filter the report using the highest severity level available of
the report-level exception
Employee Prompt
• Employee: Used to filter the report by the name of employee(s) who booked trips
Report Output

Data Item
Label/Name
Last Submitted ' Displays the date range entered

Date '+ParamDisplayValue('Last_Submitted_D in the Last Submitted Date
ate') prompt on the Prompts page
Exception Level ' '+ParamDisplayValue('Exception_Level') Displays the exception level(s)

entered in the Exception Level
Employee ' '+ParamDisplayValue('Employee') Displays the employee name(s)

selected in the Employee prompt
on the Prompts page

run

corresponding page

run
Report Data Items

Label Name


employee
Report Date <Report Date> [Expense].[Report Dates and Initial date that the
Statuses].[Report Date] expense report was
submitted by the employee
for approval

report
Exception Code <Exception [Expense].[Report Entry Code that identifies the

Code> Exceptions].[Exception Code] report-level exception
that was triggered


Label Name
Exception Event <Exception [Expense].[Report Entry Code that indicates the

Event> Exceptions].[Exception Event] point in the workflow
process when the report
was checked for the
exception
(For example,
ENTRY_SAVE = Entry
Save, ENTRY_SUBMIT =
Entry Submit)
Exception Text <Exception [Expense].[Report Entry Text description of the

Text> Exceptions].[Exception Text] report-level exception


Expense <Expense [Expense].[Entry Amount of the expense,

Amount (rpt) Amount (rpt)> Information].[Expense Amount converted as needed to
(rpt)] the reporting currency

Report: Top Exception Violators

This report shows the 10 employees with the highest number of report header exceptions
identified by the system on expense reports submitted during a specified timeframe.
Report Prompts
Date Range Prompt

Options Prompts
• Minimum Total Number of Exceptions: Used to filter the report by a defined
minimum total number of exceptions per employee (for example, to show employees
with no less than 200 exceptions, enter 200)
• Minimum Total Exception Amount: Used to filter the report by a defined
minimum total amount of exception costs per employee (for example, to show
employees with no less than $5,000 in exception costs, enter 5,000)

Report Output
Data Item
Label/Name

Date Param') in the Sent for Payment Date
Reporting Currency [Expense].[Report Header Displays the currency code in

GBP)
Report Data Items

Label Name
Rank <Rank> rank([Number of Exceptions]) Returns the rank value of

the Number of
Exceptions column


employee


Label Name
Number of <Number of [Exception Key] Total number of exceptions

Exceptions Exceptions> generated for the expense
report, at the report
header level
Total Report <Total Report [Expense].[Report Header Total amount of the

Amount Amount (rpt)> Information].[Total Report expenses on the report,
Amount (rpt)] converted as needed to

Report: Travel Adoption

This report provides visibility into the total travel adoption for your employees. The report
includes adoption rate information for air, car, hotel and rail trips.
The report's trip count is based on the air, car, hotel, and rail segment reservations. The
report indicates the number of trips that are booked using Concur Travel versus the number
of agent-booked trips.
Report Prompts
• Purchase Date: Used to filter the report by the date range of the trip purchase date
(Month Day, Year format)
• Department (optional): Used to filter the report by specific department(s) within
the organization
• Expense Type: Used to filter the report by trip segment type


Report Output
Data Item
Label/Name

run

corresponding page

run
Report Data Items

Label Name
Purchased Year <#Purchased [Travel].[Reservation and Calendar year the trip was
Year#> Ticket Dates].[Purchased Year] purchased (for example,
2010)


Label Name
Purchased <#Purchased <#Purchased Month#> <#Purchased Month#>

Month Month#>
Concur Travel <Concur Travel [Union1].[Concur Travel Booked Count of trips booked
Booked Trips Booked Trips> Trips] using Concur Travel
Agent Book <Agent Booked [Union1].[Agent Booked PH] Count of trips booked
Trips PH> using a travel agency (for
example, CWT, AMEX,
WTI)
Booking Source <Itinerary [Union1].[Itinerary Source] Where the trip was booked
Source> (for example, Concur
Travel)
Trip Count <Trip Count> count(distinct Count of the number of

[Travel].[Reservations and trips booked
Tickets].[Trip Key])
Booking Amount <Booking For Concur Travel Trips: Sum of the booking
Amount> CASE WHEN [Travel].[Trips].[Is amount and tax for trips
Cliqbook Booked Trip]= 'Y' booked in Concur Travel
THEN ([Travel].[Reservations and agency-booked trips in
and Tickets].[Booking Amount the reporting currency
(reporting currency)])
ELSE 0
END
For Agent Booked Trips:

CASE WHEN [Travel].[Trips].[Is
Agent Booked Trip] = 'Y' THEN
([Travel].[Reservations and
Tickets].[Booking Amount
(reporting currency)])
ELSE 0
END
Final Result Expression:
After calculating Concur Travel

trips and agent-booked trips,
the expressions are joined in a
union to determine the total
booking amount.
[Union1].[Booking Amount


Label Name
Concur Travel <Adoption Rate> [Concur Travel Booked Percentage of trips booked
Adoption Rate Trips]/([Agent Booked using Concur Travel
PH]+[Concur Travel Booked
Trips])

Report: Travel Policy Exceptions

This report lists all users who have violated the company travel policy. It is based on the
Violation Code and Violation Reason values entered by the user when booking the trip.
Report Prompts
Date Range Prompt

• First Travel Date: Used to filter the report by the date range of the trip start date
Options Prompt
• Violation Reason: Used to filter the report by the Violation Code and Violation
Reason which identifies why the trip was in company policy violation

Report Output


Data Item
Label/Name
First Travel Date ParamDisplayValue('startDateParam') Displays the date range entered

in the First Travel Date prompt
on the Prompts page
Report Data Items

Label Name
Name <Primary [qTripsBookingDecisions].[Prim Name of the traveler

Traveler> ary Traveler] taking the trip
Booked By <Employee> [qTripsBookingDecisions].[Empl Employee who booked the

oyee] trip
Department <Organizational [qTripsBookingDecisions].[Orga Organizational unit

Unit> nizational Unit] associated to the employee
taking the trip


Label Name
Record Locator <Record [qTripsBookingDecisions].[Reco Unique six-digit character

Locator> rd Locator] that identifies the trip
Segment Type <Expense Type> [qTripsExpenseTypes].[Expense Type of reservation

Type] purchased (for example,
air, car, hotel)
Selected Price <Selected Price> [qTripsBookingDecisions].[Selec Price selected by the

ted Price] employee booking the trip
Lowest Offered <Lowest Offered [qTripsBookingDecisions].[Lowe Best price available to the

Price Price> st Offered Price] employee at the time of
booking
Lowest Offered <Lowest Offer [qTripsBookingDecisions].[Lowe Indicates the source which

Source Source> st Offer Source] offered the best price
available (for example,
GDS, Internet, or Both)
Booking <Booking [qTripsBookingDecisions].[Book Currency the trip was

Currency Currency> ing Currency] booked in (for example,
CAD)
Date Booked <Entered Date> [qTripsBookingDecisions].[Enter Date the trip was booked
ed Date] (entered the Concur Travel
system)
First Travel <Start Date> [qTripsBookingDecisions].[Start Date the trip begins

Date Date] (Month Day, Year format)
Days in <Days in [qTripsBookingDecisions].[Days Number of days prior to

Advance Advance> in Advance] the trip start date the trip
was purchased
Violation Code <Policy Violation [qTripsBookingDecisions].[Polic Administrator-defined

Reason Code> y Violation Reason Code] policy violation code
Description <Policy Violation [qTripsBookingDecisions].[Polic Policy violation descriptive

Reason> y Violation Reason] text

Report: Travelers Not Using Concur Travel

This report lists the users who have never used Travel but have purchased one or more
agent-booked tickets. The report includes user's names and email addresses. This report
allows the report user to focus adoption efforts on targeted employees.
Report Prompts
• Purchase Date Range: Used to filter the report by the date range that the trips
were purchased
• Department (optional): Used to filter the report by specific department(s) within
the organization

Report Output
Data Item
Label/Name
Purchase Date ParamDisplayValue('Dates') Displays the date range entered

in the Purchase Date Range

run

corresponding page

run

Report Data Items

Label Name

Name]

trip
Employee Email <Employee [Travel].[Trips].[Employee Employee email address of

Address Email Address> Email Address] the employee who booked
the trip
Number of <Agent Count> CASE WHEN [Is Cliqbook Count of the number of
Agent Trips Booked Trip] = 'N' THEN 1 ELSE trips booked not using
0 END Concur Travel
Most Recent <Purchased [Travel].[Reservation and Date the trip was

Purchase Date> Ticket Dates].[Purchased Date] purchased (Month Day,
Year format)

Report: Upcoming Hotel Reservations with Rates in Excess

of Negotiated Rate
This report shows potential refunds for upcoming hotel stays based on your negotiated rate.
Report Prompts
Options Prompts
• Country: Used to filter the report by the country(ies) where the hotel property is
located
• Booking Source: Used to filter the report by the source(s) of the booking (for
example, Sabre, Apollo)

• Vendor: Used to filter the report by the name of the hotel vendor(s)
Report Output
Data Item
Label/Name

run

corresponding page

run

Report Data Items

Label Name

CAD)

Hilton Intl)

tax
Potential Refund <Potential total([Travel].[Reservations and Potential refund amount

Refund> Tickets].[Hotel Negotiated between the hotel
Rate]*[Travel].[Reservations negotiated rate and the
and Tickets].[Number of estimated cost
Days/Nights]-[Estimated Cost])
% <%> -[Potential Refund]/[Estimated Percentage of the potential

Cost] refund

CAD)
Travel <Travel [Travel].[Trips].[Travel Travel configuration

Configuration Configuration> Configuration] associated with the policy
violation

Name]
Guest <Guest> [Travel].[Trips].[Primary Name of the traveler


Hilton Intl)

company's preferred
vendors



Label Name
Country <Country> [Travel].[Reservations and Full country name where

Tickets].[Hotel Property the hotel property is
Country] located

Ticket Dates].[Start Date] (Month Day, Year format)

Rate per Night <Rate per [Travel].[Reservations and Daily/Nightly rate (for
night)

Rate> Rate]

Days/Nights]
Rooms <Rooms> [Travel].[Reservations and Number of rooms reserved


tax
Potential Refund <Potential [Hotel Negotiated Potential refund amount

Refund> Rate]*[Nights]-[Estimated between the hotel
estimated cost



Chapter 8: Folder – E-Receipt
Table of Contents
Chapter 8: Folder – E-Receipt .............................................................................. 8-1
Report: Car Receipt Additional Spend Summary ....................................................... 8-1
Report: Car Receipt Details .................................................................................... 8-5
Report: E-Receipt Enabled Employees ..................................................................... 8-7
Report: Hotel Receipt Additional Spend Summary ..................................................... 8-9
Report: Hotel Receipt Details ............................................................................... 8-13

Last Revised: January 18, 2020
Revision History
January 18, 2020 Updated images of the Car Receipt Additional Spend Summary report.
reports:
• Car Receipt Additional Spend Summary
• Hotel Receipt Additional Spend Summary
June 3 2017 Updated the image of the E-Receipt Status prompt for the E-Receipt Enabled
Employees Report and added additional information about the prompt

Report: Car Receipt Additional Spend Summary

Travel Managers will use this report for two distinct purposes.
• First, they can use this to see whether or not their employees are being compliant
with company car rental policy. If employees are not supposed to be purchasing GPS
units, but there are 1000.00 a month being spent on them, there is a problem.
• This report will also provide Travel Managers with insight on Vendor compliance. If a
company has negotiated a discount/waiver for insurance, yet are being consistently
charged for it, they can quickly take action.
Report Prompts

Date Range Prompts

• Date Field: Used to filter the report by the Rental Date or Return Date.
• Range: Used to filter the report by the date range of the rental date or return date
Options Prompts
• Car Rental Vendors: Used to filter the report by the company(ies) providing the car
rental
• Distance Unit: Used to filter the report by the date range that the transactions were
incurred
Report Output

Data Item
Label/Name
N/A ParamDisplayValue('dateFieldParam'), ' ' Displays the date field and date
+ ParamDisplayValue('dateRangeParam') range from the Date Field and
Range prompts on the Prompts
page
Report Data Items

Label Name
Car Rental <Vendor> [Travel].[Rental Car Company providing the car

Vendor Receipts].[Vendor] rental (for example, Hertz)
for the associated
reservation
Rental Location <Rental Location [Travel].[Rental Car Location the rental car was
Description> Receipts].[Rental Location returned to
Description]
Receipt <Receipt [Travel].[Rental Car Currency the receipt is

Currency Currency> Receipts].[Receipt Currency] displayed in (for example,
CAD)
Fuel Amount <Fuel Amount> CASE Amount charged to the

WHEN [Travel].[Rental Car employee for fuel
Receipt Details].[Charge (Quantity * Rate)
Description] like '%FUEL%'
THEN [Travel].[Rental Car
Receipt Details].[Charge
Amount]
ELSE 0
END
LDW Amount <LDW Amount> CASE Amount charged to the

WHEN [Travel].[Rental Car employee for LDW
Description] like '%LDW%'
OR
[Travel].[Rental Car Receipt
Details].[Charge Description]
like '%CDW%'
Amount]
ELSE 0
END


Label Name
GPS Amount <GPS Amount> CASE Amount charged to the

WHEN [Travel].[Rental Car employee for GPS
Description] LIKE '%GPS%'
OR [Travel].[Rental Car Receipt
Details].[Charge Description]
LIKE '%NEVERLOST%'
Amount]
ELSE 0
END

Report: Car Receipt Details

This report allows users to quickly view details provided by car rental vendors who provide
e-receipts. E-Receipts provide an additional level of detail directly from the vendor and can
include information about optional costs incurred from the car rental (upgrades, GPS Units,
etc).
Report Prompts

Report Output

Report: E-Receipt Enabled Employees

This report lists employees and whether e-receipts are enabled for each employee.
Report Prompts
Information about the E-Receipt Status prompt:

• If Yes is selected for the E-Receipt Status prompt, when you generate the report,
the report will display the employees with e-receipts enabled.
• If No is selected, the report will display the employees with e-receipts disabled.
• If Both is selected, the report will display the employees with e-receipts enabled and
the employees with e-receipts disabled.
• If none of the options (Yes, No, Both) are selected, the report will display the
employees that have neither enabled or nor disabled e-receipts, the employees with
e-receipts enabled, and the employees with e-receipts disabled.

Report Output

Report: Hotel Receipt Additional Spend Summary

Travel Managers will use this report for three distinct purposes:
• They can use this to see whether or not their employees are being compliant with
hotel policy.
• They can monitor Vendor compliance. If a company has negotiated a discount/waiver
for parking, yet are being consistently charged for it, they can quickly take action.
• They can look at the information – by city – to see trends on additional fees to assist
in negotiation planning.
Report Prompts

Date Range Prompts

• Date Field: Used to select if the report should run using the Check In Date or
Check Out Date field
• Range: Used to filter the report by the date range of the check in or check out date
Options Prompt
• Hotel Vendors: Used to filter the report by the parent companies of the vendors
(for example, Hilton Intl)
Report Output
Data Item
Label/Name
N/A ParamDisplayValue('dateFieldParam') + ' ' Displays the date field and date
+ ParamDisplayValue('dateRangeParam') range from the Date Field and
page

Report Data Items

Label Name
Hotel Property <Vendor> [Travel].[Lodging Company providing the

Receipts].[Vendor] lodging (for example,
Hilton) for the associated
reservation
City/Location <Vendor [Travel].[Lodging Location (city, state,

City/Location> Receipts].[Vendor country) of the hotel
Receipt <Receipt [Travel].[Lodging Currency the receipt is

CAD)
Parking Amount <Parking CASE Amount the parking

Amount> WHEN [Travel].[Lodging Receipt transaction cost
Line Items].[Line Item Type] =
'PARKING'
THEN [Travel].[Lodging Receipt
Line Items].[Transaction
Amount]
ELSE 0
END
Movie Amount <Movie CASE Amount the movie

'MOVIE'
Amount]
ELSE 0
END
Mini-Bar <Mini-Bar CASE Amount the minibar

Amount Amount> WHEN [Travel].[Lodging Receipt transaction cost
'MINIBAR'
Amount]
ELSE 0
END


Label Name
Phone Amount <Phone CASE Amount the phone

'PHONE'
Amount]
ELSE 0
END
Internet <Internet CASE Amount the internet

Amount Amount> WHEN [Travel].[Lodging Receipt transaction cost
'INTERNET'
Amount]
ELSE 0
END

Report: Hotel Receipt Details

This report will allow users to quickly view details provided by Hotel vendors who provide e-
receipts. E-Receipts provide an additional level of detail directly from the Vendor and can
include information about optional costs incurred from the hotel stay (upgrades, mini bar,
phone/internet, etc).
Report Prompts

Report Output

Chapter 9: Folder – Expense Processing
Table of Contents
Chapter 9: Folder – Expense Processing.............................................................. 9-1
Report: Airfare Booked But Not Yet Expensed .......................................................... 9-1
Report: Approver Statistics .................................................................................... 9-4
Report: Expense Accounting Analysis ...................................................................... 9-8
Report: Expense Entry Analysis ............................................................................ 9-11
Report: Expense Entry Analysis Details (grouped by Employee) ................................ 9-15
Report: Expense Entry Analysis Details (grouped by Expense Type) .......................... 9-19
Report: Expense Summary by Employee and Year .................................................. 9-23
Report: Expense Summary by Expense Type and Year ............................................ 9-26
Report: Expenses With TripIt Itineraries ................................................................ 9-29
Report: Missing Receipt Audit ............................................................................... 9-32
Report: Payment Type Analysis ............................................................................ 9-34
Report: Reports Approved but Receipts Not Viewed ................................................ 9-39
Report: Top 10 Longest To Approve ...................................................................... 9-45
Report: Unsubmitted Expense Entry Analysis Details (grouped by Employee) ............. 9-47

Last Revised: March 14, 2020
Report: Unsubmitted Expense Entry Analysis Details (grouped by Expense Type) ....... 9-51
Report: Workflow Aging - Details .......................................................................... 9-55
Report: Workflow Cycle Times - Details ................................................................. 9-57
Report: Workflow Cycle Times – Summary by Manager ........................................... 9-65
Report: Workflow Cycle Times – Summary by Processor .......................................... 9-68

Revision History
March 14, 2020 The Sent Date prompt on the Prompts page for the Expense Entry Analysis
(grouped by Employee) report was renamed to Sent for Payment Date.
Updated the image of the Prompts page for the report to show new Sent for
Payment Date prompt, and replaced the information about the Start Date
prompt with information about the Sent for Payment Date prompt in the
Date Range Prompt section.
August 17, 2019 Added additional information about the Payment Type Analysis report
in the Expense Processing folder
August 15 2016 Added the Workflow Aging – Details report

Report: Airfare Booked But Not Yet Expensed

This report lists users with airline tickets that have not yet been expensed. This will allow
finance departments to identify liabilities and plan appropriately.
Report Prompts
Date Range Prompt

• Purchased Date: Used to filter the report by the date range that the trips were
purchased
Options Prompt

Report Output
Data Item
Label/Name
Purchased Date ParamDisplayValue('purchasedDateParam') Displays the date range from

the Purchased Date prompt
on the Prompts page

GBP)

Report Data Items

Label Name
Employee <Employee> [Cliqbook Unsubmitted AIrfare Employee who booked the

Details].[Employee] trip
Purchased Date <Purchased [Cliqbook Unsubmitted AIrfare Date the trip was
Date> Details].[Purchased Date] purchased (month day,
year format)
Departure Date <Departure [Cliqbook Unsubmitted AIrfare Date the trip begins
Date> Details].[Start Date] (month day, year format)
Airline <Transportation [Cliqbook Unsubmitted AIrfare Name of the airline

Vendor/Hotel Details].[Transportation Vendor company
Property> / Hotel Property]
Ticket Status <Ticket Status> [Cliqbook Unsubmitted AIrfare Current status of the
Details].[Ticket Status] reserved ticket (for
example, Ticketed)
Record Locator <Record [Cliqbook Unsubmitted AIrfare Unique six-digit character

Locator> Details].[Record Locator] that identifies the trip (for
example, KUMBEI)
Ticket Number <Ticket ID> [Cliqbook Unsubmitted AIrfare Ticket number for the
Details].[Ticket ID] reserved air booking
Amount <Amount> [Cliqbook Unsubmitted AIrfare Sum of the booking

Details].[Booking Total] amount and the booking
tax in the reporting
currency

Report: Approver Statistics

This report provides expense report statistics data regarding quantities and extended cost
totals by approver.
Report Prompts
The user can select date range and reimbursement currency. These prompts are optional.
Date Range Prompt

• Approval Date: Used to filter the report by the date range that the expense reports
were approved for reimbursement
Options Prompt
• Reimbursement Currency: Used to filter the report by the currency(ies) in which
the employees were reimbursed

Report Output
Data Item
Label/Name
Approval Date ' ' + ParamDisplayValue('actionDate') Displays the date range from the
Between Approval Date prompt on the
Prompts page
Reimbursement ' ' + ParamDisplayValue('currencyKey') Displays the currency code(s)

Currencies from the Reimbursement
Currency prompt on the
Prompts page

run

Data Item
Label/Name

corresponding page

run
Report Data Items

Label Name
N/A <#Reimburseme [Expense].[Report Header Currency in which the

nt Currency#> Information].[Reimbursement employee was reimbursed
Currency]
Approver <#Approver#> [Expense].[Expense Report Last name, first name, and

Workflow Trail].[Employee middle initial of the
Assigned to Step] employee designated to
take action in this step of
the workflow
Report Count <#1234#> [Expense].[Expense Report Unique system-assigned

Workflow Trail].[Report Key] key that identifies the
expense report
Total Due Credit <#1234#> CASE Total amount to be

Cards WHEN [Expense].[Report reimbursed to credit cards
Header Information].[Total Due or other accounts
Credit Cards] is missing
THEN 0
Information].[Total Due Credit
Cards]
END
Total Due <#1234#> CASE Total amount to be

Employee WHEN [Expense].[Report reimbursed to the
Header Information].[Total Due employee
Employee] is missing
THEN 0
Information].[Total Due
Employee]
END


Label Name
Total Personal <#1234#> CASE Total expense amounts

Amount WHEN [Expense].[Report marked as personal (non-
Header Information].[Total reimbursable)
Personal Amount] is missing
THEN 0
Information].[Total Personal
Amount]
END
Total Report <#1234#> CASE Total amount of the

Amount WHEN [Expense].[Report expenses on the report
Header Information].[Total
Report Amount] is missing
THEN 0
Information].[Total Report
Amount]
END
Total for <#1234#> total([Total Report Amount] for Total amount of the
Currency [Reimbursement Currency]) expenses on the report in
the report reimbursement
currency

Report: Expense Accounting Analysis

This report lists the expenses by how the expenses were allocated for accounting by
payer/payee, allocation codes, account codes, and totals for debit/credit and net.
Report Prompts
• Transaction Year: Used to filter the report by the year(s) the transactions were
incurred
• Payment Status: Used to filter the report by the status of the expense reports in
the payment process; Extracted for Payment, Not Paid, and/or Processing Payment

Report Output
Data Item
Label/Name
Payment Status ' '+ParamDisplayValue('Payment_Status') Displays the payment

status(es) from the Payment
Status prompt on the Prompts
page
Transaction Year ' '+ParamDisplayValue('Transaction_Year1') Displays the year(s) from the

Transaction Year prompt on
the Prompts page

was run


was run

Report Data Items

Label Name
N/A <Parent Expense [Expense].[Entry Another expense type

Type> Information].[Parent Expense under which the entry's
grouped
and Dinner might be
N/A <Expense Type> [Expense].[Entry Expense type assigned to

N/A <Payer Payment [Expense].[Expense Payment type representing

Type> Journal].[Payer Payment Type] the entity responsible for
paying the amount
N/A <Payee Payment [Expense].[Expense Payment type that

Type> Journal].[Payee Payment Type] identifies the entity
receiving the amount
N/A <Account Code> [Expense].[Expense Account code to be

Journal].[Account Code] charged with the amount
N/A <Transaction [Expense].[Entry Year that the expense was

Year> Information].[Transaction Year] incurred
N/A <Reimbursement [Expense].[Entry Currency in which the

Currency> Information].[Reimbursement employee is reimbursed
Currency]
Amount <#1234#> [Expense].[Expense Amount to be posted

Journal].[Amount]
NOTE: Negative amounts

represent a credit; positive
amounts represent a debit.

Report: Expense Entry Analysis

This report lists expenses including expense type, payment type, and amount.
Report Prompts
The report user can choose a range of dates and optionally select other parameters in order
to narrow the report results and manage grouping and subtotals. If no values are selected
for the optional parameters, then all values are included by default.
• Date sent for payment: Used to filter the report by the date range that the expenses
were paid
• Select all entries in excess of this amount (optional): Used to only include expenses
more than the defined amount (for example, to include expenses more than $100, enter
“99”)
• Select the Expense Types to include (optional): Used to filter the report by the
expense type(s) assigned to the expenses
• Group the report by: Used to group the primary report entries by “Employee” or
“Expense Type”
• Include subtotals for the secondary grouping: Used to select if the secondary
grouping, “Employee” or “Expense Type”, and subtotals should be included in the report
• Specify the Employees to include (optional): Used to filter the report by the name of

Report Output

Data Item
Label/Name
Sent for Payment ParamDisplayValue('Date Sent for Displays the date range from the
Date Payment') Date sent for payment prompt
on the Prompts page
Approved Amount ParamDisplayValue('Approved Amount') Displays the value from the

Select all entries in excess of
this amount (optional) prompt
on the Prompts page
Reporting Currency [Query1].[Reporting Currency] Displays the currency code in

GBP)

run

corresponding page

run
Report Data Items

Label Name
Employee <Grouped Item> if(?Grouping?='Expense Type') Expense type assigned to

then ([Expense].[Entry the expense if grouped by
Information].[Expense Type]) expense type, Employee
else ([Expense].[Report Header last name, first name, and
Information].[Employee]) middle initial if grouped by
employee



credit card

City/Location <City/Location> [Expense].[Entry City or location where the



Label Name

Amount (rpt) Amount (rpt)> Information].[Approved Amount approved for
currency
N/A <Secondary if(?Grouping?='Expense Type') Expense type assigned to

Grouping> then ([Expense].[Report Header the expense if grouped by
Information].[Employee]) else expense type, Employee
([Expense].[Entry last name, first name, and
Information].[Expense Type]) middle initial if grouped by
employee

Report: Expense Entry Analysis Details (grouped by

Employee)
This report provides detailed spending information grouped by employee and then by
expense type.
Report Prompts

Date Range Prompt

• Sent for Payment Date:
 From: Used to filter the report using a defined start date for the sent for
payment date of the trips
 To: Used to filter the report using a defined end date for the sent for payment
date of the trips
Options Prompts
• Expense Type: Used to filter the report by the expense type(s) assigned to the
expenses
• Approved Amount (rpt):
 From: Used to filter the report using a defined minimum expense total approved
for reimbursement
 To: Used to filter the report using a defined maximum expense total approved for
reimbursement
 Lowest Value: Used to filter the report using the minimum expense total
approved for reimbursement
 Highest Value: Used to filter the report using the maximum expense total

Report Output
Data Item
Label/Name
Start Date ParamDisplayValue('Sent_for_Payment_D Displays the date range from the

ate1') Start Date prompt on the
Prompts page

run

corresponding page

run

Report Data Items

Label Name





credit card



currency

Report: Expense Entry Analysis Details (grouped by

Expense Type)
This report provides spending information group by expense type and then by employee.
Report Prompts

Date Range Prompt

• Start Date:
 From: Used to filter the report using a defined start date of the trips
 To: Used to filter the report using a defined end date of the trips
 Earliest Date: Used to filter the report using the earliest date that trips were
taken
 Latest Date: Used to filter the report using the latest date that trips were taken
Options Prompts
expenses
 From: Used to filter the report using a defined minimum expense total approved
for reimbursement
 To: Used to filter the report using a defined maximum expense total approved for
reimbursement
 Lowest Value: Used to filter the report using the minimum expense total
 Highest Value: Used to filter the report using the maximum expense total

Report Output
Data Item
Label/Name
Start Date ParamDisplayValue('Sent for Payment Displays the date range from the
Date') Start Date prompt on the
Prompts page
Expense Type ' '+ParamDisplayValue('Expense Type') Displays the expense type(s)

from the Expense Type prompt
on the Prompts page
Employee ' '+ParamDisplayValue('Employee') Displays the employee(s) from

the Employee prompt on the
Prompts page

Data Item
Label/Name
Approved Amount ' '+ParamDisplayValue('Approved Amount Displays the value(s) from the
(rpt)') Approved Amount (rpt) prompt
on the Prompts page

run

corresponding page

run
Report Data Items

Label Name


payment in another
Payroll)



credit card



currency

Report: Expense Summary by Employee and Year

This report shows summary of expenses by employee and year.
Report Prompts
Date Range Prompt

were paid
paid
reports were paid
were paid

Report Output
Data Item
Label/Name
Amounts in N/A Informs users that the amounts

Reporting Currency shown are in the reporting
currency
Sent for Payment ''+ Displays the date range from the
Date ParamDisplayValue('Sent_for_Payment_D Sent for Payment Date prompt
ate') on the Prompts page

run

corresponding page

run

Report Data Items

Label Name
Reporting Group <Reporting [Expense].[Report Header Code that indicates the

expense report from the
reporting hierarchy

Year <Year> [Expense].[Report Dates and Year the report was paid
Statuses].[Year]
Total Approved <Total Approved [Expense].[Report Header Total amount approved to

Amount (rpt) Amount (rpt)> Information].[Total Approved be reimbursed
Amount (rpt)]

Report: Expense Summary by Expense Type and Year

This report shows summary of expenses by expense type and year.
Report Prompts
Date Range Prompt

were paid
paid
reports were paid
were paid

Report Output
Data Item
Label/Name
Date ParamDisplayValue('Sent_for_Payment_D Sent for Payment Date prompt
ate') on the Prompts page

Data Item
Label/Name
Amounts in N/A Informs users that the amounts

Reporting Currency shown are in the reporting
currency

run

corresponding page

run
Report Data Items

Label Name
Parent Expense <Parent Expense [Expense].[Entry Another expense type

Type Type> Information].[Parent Expense under which the entry's
grouped
and Dinner might be

Year <Year> [Expense].[Report Dates and Year the report was paid
Statuses].[Year]
Reporting Group <Reporting [Expense].[Report Header Code that indicates the

expense report from the
reporting hierarchy

currency

Report: Expenses With TripIt Itineraries

This report shows a list of expenses that include itineraries linked to TripIt.
Report Prompts
Date Range Prompt

were incurred
Options Prompt

Report Output
Data Item
Label/Name
Transaction Date ParamDisplayValue('transactionDatePara Displays the date range from the

m') Transaction Date prompt on the
Prompts page
Report Data Items

Label Name


Date Date> Information].[Transaction Date] incurred in Concur Travel
and Expense
Reservation <Transaction [Expense].[Entry Date that the expense was

Date Date (TripIt)> Information].[Transaction Date incurred in TripIt
(TripIt)]



Expense Amount (rpt)> Information].[Approved Amount approved for
Amount (rpt)] reimbursement, converted
currency


Label Name
TripIt Amount <Total Amount [Expense].[Entry Total amount of the

(reporting Information].[Total Amount expenses on the report
currency) (reporting currency)] approved for
reimbursement, converted
currency

Report: Missing Receipt Audit

This report shows a list of expenses that are missing receipts.
Report Prompts
• First Submitted Date: Used to filter the report by the date range that the expense
reports were first submitted for approval
Report Output

Data Item
Label/Name
All Reports ParamDisplayValue('First Submitted Displays the date range from the
Submitted Date') First Submitted Date prompt on
the Prompts page

run

corresponding page

run
Report Data Items

Label Name


Days in System <Days in _days_between(getdate(),[Exp Number of days between

System> ense].[Report Dates and the date the report was
Statuses].[First Submitted run and the date that the
Date]) expense report was first
submitted for approval
Submitted Date <Submitted [Expense].[Report Dates and Date that the expense
Date> Statuses].[First Submitted report was first submitted
Date] for approval
NOTE: If the report was

Reimb. <Reimbursement [Expense].[Report Header Currency in which the

Currency Currency> Information].[Reimbursement employee was reimbursed
Currency]

Amount Amount> Information].[Total Report expenses on the report
Amount]
Total Due <Total Due [Expense].[Report Header Total amount to be

Employee Employee> Information].[Total Due reimbursed to the
Employee] employee

Report: Payment Type Analysis

This report allows users to evaluate employee spend by the method of payment.
Report Prompts

Report Output



Data Item
Label/Name
Sent For Payment ParamDisplayValue('Date Sent for Displays the date range from the
Date Payment') Sent for Payment Date prompt
on the Prompts page

GBP)
Report Data Items

Label Name
Approved <Approved [Expense].[Entry Displays the approved

Amount Amount> Information].[Approved Amount amount on the graph's y-
(rpt)] axis
Payment Type <Payment [Expense].[Entry Displays the payment type

Type> Information].[Payment Type]
Year <Year> [Expense].[Report Dates and Displays the year on the

Statuses].[Year] graph's x-axis
Month Name <Month Name> [Expense].[Report Dates and Displays the month on the
Statuses].[Month] graph's x-axis

Report: Reports Approved but Receipts Not Viewed

Provide a list of approvers who are not looking at the receipts, both report and entry level,
as part of the approval process.
Report Prompts
Date Range Prompt

• Sent for Payment Date: Used to filter the report by the date range that the
expenses were paid
Options Prompt
• Approver: Used to filter the report by the name of the report approver

Report Output
Data Item
Label/Name
Date ParamDisplayValue('sentForPaymentDate Sent for Payment prompt on
Param') the Prompts page

GBP)
Report Data Items

Label Name
Approver <Approver> [Expense].[Expense Report Last name, first name, and

the workflow
Approver ID <Approver ID> [Expense].[Expense Report Unique number or code

Workflow Trail].[Employee ID] that identifies the
employee designated to
the workflow



Label Name

expense report
payment in another
as accounts payable or
payroll)


employee

Amount (rpt) Amount (rpt)> Information].[Total Report expenses on the report
Amount (rpt)]
Report Receipt <Report Receipt CASE Indicates if the report

Viewed Viewed> WHEN [Query3].[Report] ='N' receipt was viewed by
and # sq($runLocale )# = 'en' “yes” or “no” in the
THEN 'No' reporting country language
WHEN [Query3].[Report] ='N'

and # sq($runLocale )# = 'zh-
cn' THEN '否'
tw' THEN '否'
and # sq($runLocale )# = 'en-
gb' THEN 'No'
and # sq($runLocale )# = 'fr'
THEN 'Non'
and # sq($runLocale )# = 'de'
THEN 'Nein'
and # sq($runLocale )# = 'ja'
THEN 'いいえ'
and # sq($runLocale )# = 'it'
THEN 'No'
and # sq($runLocale )# = 'ko'
THEN '아니요'


Label Name
and # sq($runLocale )# = 'sv'
THEN 'Nej'
and # sq($runLocale )# = 'nl'
THEN 'Nee'
and # sq($runLocale )# ='cs'
then 'Ne'
and # sq($runLocale )# ='pt-
BR' then 'Não'
and # sq($runLocale )# ='es'
then 'No'
else
(
case
'en' THEN 'Yes'
'zh-cn' THEN '是'
'zh-tw' THEN '是'
'en-gb' THEN 'Yes'
THEN 'Oui'
'de' THEN 'Ja'
'ja' THEN 'はい'
THEN 'Sì'
'ko' THEN '예'
'sv' THEN 'Ja'
'nl' THEN 'Ja'
then 'Ano'
BR' then 'Sim'
then 'Sí'
end


Label Name
)
END
All Entry <All Entry CASE Indicates if all report entry

Receipts Viewed Receipts WHEN [Query3].[Entries] ='N' receipts were viewed by
Viewed> and # sq($runLocale )# = 'en' “yes” or “no” in the
THEN 'No' reporting country language
WHEN [Query3].[Entries] ='N'

cn' THEN '否'
tw' THEN '否'
gb' THEN 'No'
THEN 'Non'
THEN 'Nein'
THEN 'いいえ'
THEN 'No'
THEN '아니요'
THEN 'Nej'
THEN 'Nee'
then 'Ne'
BR' then 'Não'
then 'No'
else
(
case


Label Name
'en' THEN 'Yes'
'zh-cn' THEN '是'
'zh-tw' THEN '是'
'en-gb' THEN 'Yes'
THEN 'Oui'
'de' THEN 'Ja'
'ja' THEN 'はい'
THEN 'Sì'
'ko' THEN '예'
'sv' THEN 'Ja'
'nl' THEN 'Ja'
then 'Ano'
BR' then 'Sim'
then 'Sí'
end
)
END

Report: Top 10 Longest To Approve

This report provides a rank of the longest time to approve expense reports.
Report Prompts
• Manager Approval Date: Used to filter the report by the date range that the workflow
steps were approved by a manager in the workflow process
Report Output

Data Item
Label/Name
All Requests ParamDisplayValue('Step Action Displays the date range from the
Approved Date/Time') Manager Approval Date prompt
on the Prompts page

run

corresponding page

run
Report Data Items

Label Name
Ranks of Days <Ranks of Days rank([Days to Approval]) Rank of the number of

Elapsed Elapsed> days between the Date
Sent to Approver and the
Date Approved
Approver <Employee [Expense].[Expense Report Last name, first name, and

Assigned to Workflow Trail].[Employee middle initial of the
Step> Assigned to Step] employee designated to
the workflow


Approval Status <Approval [Expense].[Report Dates and Status of the expense

Status> Statuses].[Approval Status] report in the approval
process
Date Sent to <Step Entry [Expense].[Expense Report Date and time when the
Approver Date/Time> Workflow Trail].[Step Entry transaction moved into this
Date/Time] step in the workflow
Date Approved <Step Action [Expense].[Expense Report Date and time when action
Date/Time> Workflow Trail].[Step Action was taken to complete this
Date/Time] workflow step
Days to <Days to _days_between([Step Action Number of days between

Approval Approval> Date/Time],[Step Entry the Date Sent to
Date/Time]) Approver and the Date
Approved

Report: Unsubmitted Expense Entry Analysis Details

(grouped by Employee)
This report shows a list of expenses – grouped by employee – that have been entered on
expense reports but not submitted during a specified timeframe.
Report Prompts
The user may select specific expense types, employees, date range, or spending amounts.
All prompts are optional.

Date Range Prompts

 From: Used to filter the report using a defined start date that transactions were
incurred
 To: Used to filter the report using a defined end date that transactions were
incurred
 Earliest Date: Used to filter the report using the earliest date that transactions
were incurred
 Latest Date: Used to filter the report using the latest date that transactions
were incurred
• Expense Amount:
 From: Used to filter the report using a defined minimum amount of the expenses
 To: Used to filter the report using a defined maximum amount of the expenses
 Lowest value: Used to filter the report using the lowest amount available of the
expenses
 Highest value: Used to filter the report using the highest amount available of
the expenses
expenses

Report Output
Data Item
Label/Name

from the Employee prompt on
the Prompts page
Expense Type ' '+ParamDisplayValue('Expense_Type') Displays the expense type(s)

on the Prompts page

Data Item
Label/Name
Expense Amount ' Displays the values from the

'+ParamDisplayValue('Expense_Amount_( Expense Amount prompt on the
reimbursement_currency)') Prompts page
Transaction Date ' Displays the date range from the

'+ParamDisplayValue('Transaction_Date') Transaction Date prompt on the
Prompts page

run

corresponding page

run
Report Data Items

Label Name





credit card



Amount Amount Information].[Expense Amount converted as needed to
(reimbursement (reimbursement (reimbursement currency)] the employee's
currency) currency)> reimbursement currency

Report: Unsubmitted Expense Entry Analysis Details

(grouped by Expense Type)
This report lists expenses –grouped by expense type – that have been entered on expense
reports but not submitted during a specified timeframe.
Report Prompts
The user may select specific expense types, employees, date range, or spending amounts.
All prompts are optional.

Date Range Prompt

• Start Date: Used to filter the report by the date range that the expenses were paid
expenses
 From: Used to filter the report using a defined minimum amount of the expenses
approved for reimbursement, converted as needed to the reporting currency
 To: Used to filter the report using a defined maximum amount of the expenses
approved for reimbursement, converted as needed to the reporting currency
expenses approved for reimbursement, converted as needed to the reporting
currency
the expenses approved for reimbursement, converted as needed to the reporting
currency

Report Output
Data Item
Label/Name
Start Date ParamDisplayValue('Sent for Payment Displays the date range from the
Date') Start Date prompt on the
Prompts page
Expense Type ' '+ParamDisplayValue('Expense Type') Displays the expense type(s)

on the Prompts page

from the Employee prompt on
the Prompts page
Approved Amount ' '+ParamDisplayValue('Approved Amount Displays the values from the
(rpt)') Approved Amount (rpt) prompt
on the Prompts page

run

corresponding page

Data Item
Label/Name

run
Report Data Items

Label Name





credit card



Report: Workflow Aging - Details

This report identifies the expense reports that are pending approval, including the approvers
associated with the reports, to help ensure approval of expense reports in a timely manner.
Report Prompts
NOTE: When a company has Cost Object Approvals (COA) enabled, the Prompts page
displays the Show only Cost Object Steps prompt. When Yes is selected, the report
displays COA fields.

Report Output

Report: Workflow Cycle Times - Details

This report provides details of workflow cycle times; shows the time it took for a report to
move through the major workflow steps.
Report Prompts
Date Range Prompt

expenses were paid

Options Prompts
• Approver Type: Used to filter the report by the approver type, Manager or
Processor
• Show Cost Object Steps: Used to select whether to show the cost object steps
fields in the report when Cost Object Steps (COA) are enabled
• Approvers: Used to filter the report by the name of the report approver(s)
Report Output

Data Item
Label/Name
Date ParamDisplayValue('dateSentForPayment Sent for Payment Date prompt
Param') on the Prompts page

GBP)

run

corresponding page

run

Report Data Items
Main

Label Name
Manager <Approver> [Expense].[Expense Report Last name, first name, and

the workflow


employee


expense report
Created Date <Created Date> [Expense].[Report Dates and Date that the expense
Statuses].[Created Date] report was created
Submitted Date <Last Submitted [Expense].[Report Dates and Date that the expense
Date> Statuses].[Last Submitted report was last submitted
approval

the employee for
submitted.
payment in another
payroll)
Approved <Total Approved [Expense].[Report Header Total amount approved to

Amount Amount (rpt)> Information].[Total Approved be reimbursed
Amount (rpt)]
Entries <Number of [Expense].[Report Header Total number of entries

Entries> Information].[Number of submitted on the expense
Entries] report


Label Name
Exceptions <Number of [Expense].[Report Header Total number of exceptions

Exceptions> Information].[Number of generated for the expense
Exceptions] report, at either the report
header level or entry level
Submission <Submission _days_between([Last Number of days between

(Days) (Days)> Submitted Date],[Created the date that the expense
Date]) report was last submitted
by the employee for
approval and the date that
the expense report was
created
Approval (Days) <Approval _days_between([Sent for Number of days between

(Days)> Payment Date],[Last Submitted the date the expense
Date]) report was extracted from
the expense system for
payment and the date that
last submitted by the
employee for approval
Approvals
Date <Approved [Expense].[Expense Report Date and time when action

Date> Workflow Trail].[Step Action was taken to complete this

the workflow
Step <Step> [Expense].[Expense Report Name of a particular step

Workflow Trail].[Step] in the workflow
Days <Approver _days_between([Expense].[Exp Number of days between

Time> ense Report Workflow the date and time when
Trail].[Step Action action was taken to
Date/Time],[Expense].[Expense complete the workflow
Report Workflow Trail].[Step step and the date and time
Entry Date/Time]) when the transaction
moved into the step in the
workflow

WorkflowCostObject

Label Name
N/A <Approver> [Expense].[Expense Report Last name, first name, and

the workflow


employee


expense report
Created Date <Created Date> [Expense].[Report Dates and Date that the expense
Statuses].[Created Date] report was created
Submitted Date <Last Submitted [Expense].[Report Dates and Date that the expense
Date> Statuses].[Last Submitted report was last submitted
approval

the employee for
submitted.
payment in another
payroll)
Reimbursement <Reimbursement [Expense].[Report Header Currency in which the

Currency Currency> Information].[Reimbursement employee was reimbursed
Currency]

Amount Amount> Information].[Total Approved be reimbursed
Amount]


Label Name
Reporting <Reporting [Expense].[Report Header Currency defined by the

Currency Currency> Information].[Reporting client as the corporate,
Currency] common currency; various
reimbursement currencies
are converted to this
currency in order to obtain
totals in one currency

Amount (rpt)]

Entries] report

Submission <Submission _days_between([Last Number of days between

(Days) (Days)> Submitted Date],[Created the date that the expense
Date]) report was last submitted
by the employee for
approval and the date that
created
Approval (Days) <Approval _days_between([Sent for Number of days between

(Days)> Payment Date],[Last Submitted the date the expense
Date]) report was extracted from
the expense system for
payment and the date that
last submitted by the
employee for approval
Approvals
Date <Approval Date> [Expense].[Expense Report Date and time when action
Workflow Trail].[Step Action was taken to complete this

the workflow
Step <Step> [Expense].[Expense Report Name of a particular step

Workflow Trail].[Step] in the workflow


Label Name
Days <Approver _days_between([Expense].[Exp Number of days between

Time> ense Report Workflow the date and time when
Trail].[Step Action action was taken to
Date/Time],[Expense].[Expense complete the workflow
Report Workflow Trail].[Step step and the date and time
Entry Date/Time]) when the transaction
moved into the step in the
workflow
Step Sequence <Step [Expense].[Expense Report Number that indicates the

Sequence> Workflow Trail].[Step order or sequence of this
Sequence] particular step within the
workflow
Role <Role> [Expense].[Expense Report Role of the employee

Workflow Trail].[Role] designated to take action
in this step of the workflow
Cost Center <Cost Center> [Expense].[Expense Report Name of the cost center.
Workflow Trail].[Cost Center] For cost object approvals.
Is Cost Object <Is Cost Object [Expense].[Expense Report For cost object approvals
Step Step> Workflow Trail].[Is Cost Object
Step]
Cost Center <Approved [Expense].[Expense Report Amount of the expense

Approved Amount> Workflow Trail].[Approved approved for
Amount Amount] reimbursement in this
workflow step, converted
as needed to the
employee's reimbursement
currency
Cost Center <Claimed [Expense].[Expense Report Amount of the expense the

Claimed Amount> Workflow Trail].[Claimed employee is claiming for
Amount Amount] reimbursement in this
workflow step

Report: Workflow Cycle Times – Summary by Manager

This report provides a summary of workflow cycle times by manager; manager name is
clickable for drill-through.
Report Prompts
Date Range Prompt

expenses were paid

Report Output

Data Item
Label/Name
All Reports Sent ''+ Displays the date range from the
for Payment ParamDisplayValue('dateSentForPayment Sent for Payment Date prompt
Reporting Currency ': ' + [Main].[Reporting Currency] Displays the currency code in
GBP)
Report Data Items

Label Name
Manager <Employee [Expense].[Expense Report Last name, first name, and

the workflow
Report Count <Report Count> [Expense].[Report Header Count of expense reports

Information].[Report Key] approved by the Manager

Amount (rpt)]

Entries] report

Average Days <Average Time> average([Approver Time] for Average number of days
[Employee Assigned to Step]) between the date and time
when action was taken to
complete the workflow
step and the date and time
when the transaction
moved into the step

Report: Workflow Cycle Times – Summary by Processor

This report provides a summary of workflow cycle times by processor; processor name is
Report Prompts
Date Range Prompt

expenses were paid

Report Output
Data Item
Label/Name
Date ParamDisplayValue('dateSentForPayment Sent for Payment Date prompt
Reporting Currency ': ' + [Main].[Reporting Currency] Displays the currency code in
GBP)
Report Data Items

Label Name
Processor <Employee [Expense].[Expense Report Last name, first name, and

the workflow
Report Count <Report Count> [Expense].[Report Header Count of expense reports

Information].[Report Key] approved by the Processor
Approved <Total(Total [Expense].[Report Header Total amount approved to

Amount Approved Information].[Total Approved be reimbursed
Amount (rpt))> Amount (rpt)]


Label Name
Entries <Total(Number [Expense].[Report Header Total number of entries

of Entries)> Information].[Number of submitted on the expense
Entries] report
Exceptions <Total(Number [Expense].[Report Header Total number of exceptions

of Exceptions)> Information].[Number of generated for the expense
Average Days <Average(Avera average([Processor Time] for Average number of days

ge Time)> [Employee Assigned to Step]) between the date and time
when action was taken to
complete the workflow
step and the date and time
when the transaction
moved into the step

Chapter 10: Folder – Finance
Table of Contents
Chapter 10: Folder – Finance............................................................................. 10-1
Report: Cash Advance Analysis ............................................................................ 10-1
Report: Credit Card Transactions .......................................................................... 10-5
Report: Expense Report Totals ............................................................................. 10-9
Report: Expenses by Approver Hierarchy ............................................................. 10-11
Available to:  Analysis  Intelligence 1
Uses:  Expense Data Travel / TripLink Data 1
Report: Financial Summary ................................................................................ 10-14
Available to:  Analysis  Intelligence 1
Uses:  Expense Data Travel / TripLink Data 1
Report: Voided Air Tickets ................................................................................. 10-15
Available to:  Analysis  Intelligence 1
Uses:  Expense Data  Travel / TripLink Data 1

Revision History
reports:
• Cash Advance Analysis
• Credit Card Transactions
• Expenses by Approver Hierarchy
• Voided Air Tickets
April 14, 2018 Updated image of Credit Card Transactions report to include new Name on
Card column

Report: Cash Advance Analysis

This report shows cash advances issued through the system, the employee's current
balance, and the account codes associated with the cash advance. Cash advances in non-
issued status (Pending Approval, Rejected, etc.) are also shown.
Report Prompts
There are a number of optional prompts provided in order to narrow the report results.
Issue Date is the date range in which the cash advance was issued.

Date Range Prompt

• Cash Advance Date: Used to filter the report by the date range that the employee
made the cash advance request
Options Prompts
• Payment Types: Used to filter the report by the method(s) in which the employees
were issued the cash advance
• Statuses: Used to filter the report by the status(es) of the cash advance in the
approval and authorization process
• Employees: Used to filter the report by the name of employee(s) who requested
cash advances
Report Output

Data Item
Label/Name
Cash Advance Date ParamDisplayValue('cashAdvanceDatePar Displays the date range from the
am') Cash Advance Date prompt on
the Prompts page
Payment Types ParamDisplayValue('paymentTypeParam') Displays the payment type(s)

on the Prompts page
Cash Advance ParamDisplayValue('statusParam') Displays the cash advance

Statuses

run

corresponding page

run
Report Data Items

Label Name
Cash Advance <Cash Advance [Expense].[Cash Advance The currency of the cash
Currency Currency> Details].[Cash Advance advance
Currency]
Cash Advance <Cash Advance [Expense].[Cash Advance Status of the cash advance
Status Status> Details].[Cash Advance Status] in the approval and
authorization process
Employee <Employee> [Expense].[Cash Advance Last name, first name, and

Details].[Employee] middle initial of the
employee requesting or
taking the cash advance
Payment Type <Payment [Expense].[Cash Advance Payment type used to

Type> Details].[Payment Type] issue the cash advance
NOTE: A credit card
payment type indicates
that the employee took a
cash advance on their
credit card.
Issued Date <Issued Date> [Expense].[Cash Advance Date the cash advance was
Details].[Issued Date] issued


Label Name
Cash Advance <Cash Advance [Expense].[Cash Advance Amount of the cash

Amount Amount> Details].[Cash Advance advance
Amount]
Remaining <Remaining [Expense].[Cash Advance Amount of the issued cash

Balance Balance (Amount Details].[Remaining Balance advance, less the amount
(Amount less less Submitted)> (Amount less Submitted)] of cash advance used on
Submitted) submitted expense reports

Report: Credit Card Transactions

This report lists credit card transaction details imported into Concur Expense. It can be used
as a comprehensive listing or as an ad hoc exception report to look at certain subsets of
credit card transactions.
Report Prompts
There are a number of prompts provided in order to narrow the report results – all are
optional. Posted date is the date that the credit card transaction was posted by the vendor
to the credit card issuer.

Date Range Prompts

• Date Field: Used to select if the report should be run using the Posted Date or
Transaction Date field
• Range: Used to filter the report by the date range of the Posted Date or Transaction
Date field
Options Prompts
• Payment Types: Used to filter the report by the method(s) in which the employees
were issued the cash advance
• Transaction Statuses: Used to filter the report by the code(s) that indicates the
availability status of the credit card transactions
Report Output

Data Item
Label/Name
N/A ParamDisplayValue('dateFieldParam') + ' Displays the date field and date

'ParamDisplayValue('dateParam') range from the Date Field and
page

on the Prompts page
Transaction ParamDisplayValue('transStatusParam') Displays the transaction

Statuses status(es) from the Transaction
Prompts page
Employees ParamDisplayValue('employeeParam') Displays the employee(s) from

the Employees prompt on the
Prompts page

run

corresponding page

run
Report Data Items

Label Name
Payment Type <Payment [Expense].[Credit Card Payment type used to

Type> Accounts].[Payment Type] issue the cash advance
NOTE: A credit card
payment type indicates
that the employee took a
cash advance on their
credit card.
Credit Card <Credit Card [Expense].[Credit Card Credit card's base currency
Currency Currency> Transactions].[Credit Card
Currency]
Employee <Employee> [Expense].[Credit Card Name of the employee to

Accounts].[Employee] whom the card has been
assigned
be assigned to an
employee.


Label Name
Transaction <Transaction [Expense].[Credit Card Transaction status

Status Value Status Value> Transactions].[Transaction description:
Status Value] • Assigned to Report
• Prior to Card
Assignment
• Configuration Hidden
• Prior to Effective Date
• User Hidden
• Potential Duplicate
• Payment Hidden
• Unassigned to Report
Merchant <Merchant> [Expense].[Credit Card Name of the merchant, or

transaction was conducted
Transaction <Transaction [Expense].[Credit Card Date the transaction was

Date Date> Transactions].[Transaction incurred
Date]
Posted Date <Posted Date> [Expense].[Credit Card Date the transaction was
Transactions].[Posted Date] posted to the credit card's
systems
Posted Amount <Posted Amount [Expense].[Credit Card Transaction amount

(credit card (credit card Transactions].[Posted Amount converted, as needed,
currency) currency)> (credit card currency)] from the transaction
card's currency
Total(Posted <Total(Posted [Posted Amount (credit card Total amount of

Amount (credit Amount (credit currency)] transactions per employee
card currency)) card currency))> converted, as needed,
from the transaction
card's currency

Report: Expense Report Totals

This report shows report data and totals by organizational unit, employee, and policy for all
reports that have been submitted.
Report Prompts
The report user can select one or more years in order to narrow the report results. These

Report Output

Report: Expenses by Approver Hierarchy

This report lists approvers and the amounts associated with that approver.
Report Prompts
Date Range Prompt

expenses were paid

Report Output
Data Item
Label/Name
All Reports Sent ParamDisplayValue('Sent for Payment Displays the date range from the
for Payment Date') Sent for Payment Date prompt
on the Prompts page

run

corresponding page

Data Item
Label/Name

run
Report Data Items

Label Name
Default Expense <Default [Expense].[Report Header Name of the employee's

Approver Expense Report Information].[Default Approver] default approver, which,
Approver> depending on the client's
configuration, may or may
not be the approver for
this report


Expense <Expense total([Expense].[Entry Amount of the expense,

(rpt)]) the reporting currency
Expense <Expense total([Expense].[Entry Total amount of the

Amount (rpt) Amount (rpt)> Information].[Expense Amount expenses, converted as
(rpt)]) needed to the reporting
currency
Percentage of <Percentage of [Expense Amount Percentage of total

Total Total> (rpt)]/[Report Total] expenses approved for the
employee

Report: Financial Summary

This report lists expense totals for all allocation custom fields.
Report Prompts
Report Output

Report: Voided Air Tickets

This report lists all tickets that have been voided during a specified timeframe and provides
details about the transaction. The report user can also drill down to view the complete
itinerary for any of the voided tickets.
Report Prompts

• Date Range: Used to filter the report by the date range that trip was purchased
(month day, year format)
• Days in Advance (optional):
 From: Used to filter the report by a defined lowest number of days prior to the
trip start date that the trip was purchased
 To: Used to filter the report by a defined highest number of days prior to the trip
start date that the trip was purchased
 Lowest value: Used to filter the report by the lowest number available of days
prior to the trip start date that the trip was purchased
 Highest value: Used to filter the report by the highest number available of days
prior to the trip start date that the trip was purchased
• Airline (optional): Used to filter the report by the name of the airline company(ies)
• Booking Currency (optional): Used to filter the report by the currency(ies) the
trips were booked in
Report Output

Data Item
Label/Name
Purchase Date ParamDisplayValue('Dates') Displays the date range from the

Date Range prompt on the
Prompts page

run

corresponding page

run
Report Data Items

Label Name
Passenger <Primary [Travel].[Trips].[Primary Name of the traveler

Name Traveler> Traveler] taking the trip
Airline <Transportation [Travel].[Reservations and Name of the hotel

Vendor / Hotel Tickets].[Transportation Vendor property/car rental/airline
Property> / Hotel Property] company
Ticket Number <Ticket ID> [Travel].[Reservations and Ticket number for the
Tickets].[Ticket ID] reserved air booking

CAD)
Ticket Price <Total Paid> [Travel].[Reservations and Amount actually being paid
Tickets].[Total Paid]
Days in <Number of [Travel].[Reservations and Number of days prior to

Advance Days in Tickets].[Number of Days in the trip start date the trip
Advance> Advance] was purchased
Purchase Date <Purchased [Travel].[Reservation and Date the trip was

Date> Ticket Dates].[Purchased Date] purchased (month day,
year format)
1st Travel Date <Start Date> [Travel].[Reservation and Date the trip begins




Label Name
Ticket Details <Details> case “Details” hyperlink label in

WHEN # sq($runLocale )# = the reporting country
'en' THEN 'Details' language
'zh-cn' THEN '详细信息'
'zh-tw' THEN '詳細資料'
'en-gb' THEN 'Detail'
THEN 'Détail'
'de' THEN 'Details'
'ja' THEN '詳細'
THEN 'Dettaglio'
'ko' THEN '상세 정보'
'sv' THEN 'Detalj'
'nl' THEN 'Detail'
end

Chapter 11: Folder – Fraud
Table of Contents
Chapter 11: Folder – Fraud ................................................................................ 11-1
Report: Duplicate Company Meals ........................................................................ 11-1
Report: Duplicate Expense Items .......................................................................... 11-6
Report: Duplicate Hotel Stays ............................................................................ 11-11
Report: Duplicate Meal Attendees ....................................................................... 11-15
Report: Expenses Near Receipt Limit ................................................................... 11-21
Report: Submitted Ticket Charges with Unsubmitted Refunds ................................ 11-25

Revision History
January 12, 2019 Changed copyright and updated the images of the Duplicate Expense Items
and Duplicate Meal Attendees reports
in the Fraud folder

Report: Duplicate Company Meals

This report identifies cases where on the same day:

• One employee enters an entertainment expense claiming the second employee as an
attendee
– and –
• The second employee submits a regular meal expense
This could be a legitimate situation if two employees are on the same trip and one pays for
dinner for both and each pays for their own lunch. However, it could also be fraud if one
employee claims that they took another employee out for the same meal for which the
second employee was reimbursed.
Report Prompts
Date Range Prompt

were incurred
Expense Types Prompts

• Attendee Expense Types: Used to filter the report by the expense type assigned to
the expense for the attendee (employee no. 1)

• Employee Expense Types: Used to filter the report by the expense type assigned
to the expense for the employee (employee no. 2)
Options Prompt
• Attendee Match Tolerance: Used to select whether the employee name should be
an “Exact Match”, “Calculated Last & First”, or “Calculated Last & First Initial”
Report Output

Data Item
Label/Name
Transaction Date ParamDisplayValue('tranDateParam') Displays the date range from the

Prompts page
Attendee Expense ParamDisplayValue('atnExpTypeParam') Displays the expense type(s)

Types from the Attendee Expense
Types prompt on the Prompts
page
Employee Expense ParamDisplayValue('empExpTypeParam') Displays the expense type(s)

Types from the Employee Expense
page
Match Tolerance ParamDisplayValue('matchFuzzParam') Displays the match tolerance

parameter selected from the
Attendee Match Tolerance

run

corresponding page

run
Report Data Items

Label Name
Transaction Transaction Date [Expense].[Entry Date that the expense was

Date Information].[Transaction Date] incurred by employee no.
1 and employee no. 2
Employee Employee1 [Expense].[Report Header Last name, first name, and

Information].[Employee] middle initial of employee
no. 1
Employee ID Employee ID1 [Expense].[Report Header Unique number or code

Information].[Employee ID] that identifies employee
no. 1
Report ID Report ID1 [Expense].[Report Header Unique system-assigned

expense report of
employee no. 1
Report Name Report Name1 [Expense].[Report Header Employee-entered name of

Information].[Report Name] the expense report for
employee no. 1


Label Name
Expense Type Expense Type1 [Expense].[Entry Expense type assigned to

Information].[Expense Type] employee no. 1’s expense
Purpose Purpose1 [Expense].[Entry Employee-entered

entry for employee no. 1
Vendor Vendor1 [Expense].[Entry Vendor associated with the

Information].[Vendor] expense for employee no.
1
City/Location City/Location1 [Expense].[Entry City or location where the

Information].[City/Location] expense was incurred for
employee no. 1
Expense Expense Amount [Expense].[Entry Amount of the expense,

Amount (reimbursement Information].[Expense Amount converted as needed to
currency)1, (reimbursement currency)], employee no. 1’s
Reimbursement [Expense].[Entry reimbursement currency,
Currency1 Information].[Reimbursement Currency in which
Currency] employee no. 1 is
reimbursed
Attendee Name Attendee Name [Expense].[Expense Last Name, First Name of

Attendees].[Attendee Name] the meal attendee claimed
with employee no. 1’s
expense
Title Title [Expense].[Expense Job title of the meal

Attendees].[Title] attendee claimed with
employee no. 1’s expense
Company Company [Expense].[Expense Company employing the

Attendees].[Company] meal attendee claimed
with employee no. 1’s
expense
Attendee Approved [Expense].[Expense Amount of the expense

(Reimbursement (Reimbursement Currency)], reimbursement, converted
Currency), [Expense].[Entry as needed to the employee
Reimbursement Information].[Reimbursement no. 1’s reimbursement
Currency1 Currency] currency, Currency in
which employee no. 1 is
reimbursed
Employee Employee [Expense].[Report Header Last name, first name, and

Information].[Employee] middle initial of employee
no. 2 who was claimed as
a meal attendee by
employee no. 1


Label Name
Employee ID Employee ID [Expense].[Report Header Unique number or code

Information].[Employee ID] that identifies employee
no. 2 who was claimed as
meal attendee by
employee no. 1
Report ID Report ID [Expense].[Report Header Unique system-assigned

expense report of
employee no. 2

Information].[Report Name] the expense report for
employee no. 2

Information].[Expense Type] employee no. 2’s expense

entry for employee no. 2

Information].[Vendor] expense for employee no.
2
City/Location City/Location [Expense].[Entry City or location where the

employee no. 2

currency), (reimbursement currency)], employee no. 2’s
Currency Information].[Reimbursement Currency in which
Currency] employee no. 2 is
reimbursed

Report: Duplicate Expense Items

This report identifies expenses that might have been submitted for the same employee
more than once, across multiple reports.
Report Prompts

Date Range Prompt

were incurred
Options Prompts
• Minimum Amount: Used to filter the report using a defined minimum amount of the
expense entries; for example, to only show expenses greater than $50, enter 50
• Expense Types: Used to filter the report by the expense type(s) assigned to the
expenses
• Highlight Payment Type Mismatch: Used to select if a mismatch in the method of
payment for the duplicate expenses should be highlighted by choosing Yes or No
Report Output

Data Item
Label/Name

Prompts page
Minimum Entry ParamDisplayValue('tranAmountParam') Displays the minimum expense

Amount amount entered from the
Minimum Entry Amount prompt
on the Prompts page
Expense Types ParamDisplayValue('expTypeParam') Displays the expense type(s)

selected from the Expense
page

run

corresponding page

run

Report Data Items

Label Name

who submitted both
expense reports

employee who submitted
both expense reports

expense report of the
employee's first expense
report

Information].[Report Name] the employee's first
expense report

Date Date> Information].[Transaction Date] incurred by the employee

Purpose <Purpose> [Expense].[Entry Employee-entered

description of the
employee’s first expense
report

credit card



(reimbursement (reimbursement currency)], the employee's
currency)>, [Entries 1].[Reimbursement reimbursement currency,
<Reimbursement Currency] Currency in which the
Currency> employee is reimbursed
Report ID <Report ID1> [Entries 2].[Report ID] Unique system-assigned

code that identifies the
expense report of the
employee's second
expense report


Label Name
Report Name <Report [Entries 2].[Report Name] Employee-entered name of

Name1> the employee's second
expense report
Transaction <Transaction [Entries 2].[Transaction Date] Date that the duplicate

Date Date1> expense was incurred by
the employee
Expense Type <Expense [Entries 2].[Expense Type] Expense type assigned to

Type1> the duplicate expense
Purpose <Purpose1> [Entries 2].[Purpose] Employee-entered

business purpose or
description of the
employee’s second
expense report
Payment Type <Payment [Entries 2].[Payment Type] Method by which the

Type1> employee paid for the
duplicate expense, such as
cash or a credit card
Vendor <Vendor1> [Entries 2].[Vendor] Vendor associated with the

duplicate expense
City/Location <City/Location1 [Entries 2].[City/Location] City or location where the

> duplicate expense was
incurred
Expense <Expense [Entries 2].[Expense Amount Amount of the duplicate

Amount Amount (reimbursement currency)], expense, converted as
(reimbursement [Entries 2].[Reimbursement needed to the employee's
currency)1>, Currency] reimbursement currency,
<Reimbursement Currency in which the
Currency1> employee is reimbursed

Report: Duplicate Hotel Stays

This report identifies cases where two different hotel expenses have occurred on the same
day for the same employee.
This could be a legitimate situation if the employee has a late check-out in one city and
checks into a new hotel in a new city later that same day. However, it could also be fraud if
the traveler is reserving a second hotel in the same city.
Report Prompts

Date Range Prompt

were incurred
Expense Types Prompt

• Hotel Expense Types: Used to filter the report by the hotel expense type(s)
assigned to the expenses
Options Prompt
• Highlight Payment Type Mismatch: Used to select if a mismatch in the method of
payment between the duplicate expenses should be highlighted
Report Output

Data Item
Label/Name

Prompts page

on the Prompts page

run

corresponding page

run
Report Data Items

Label Name
Employee Employee [Expense].[Report Header Employee last name, first

Employee ID Employee ID [Expense].[Report Header Unique number or code

employee
Report ID Report ID [Expense].[Report Header Unique system-assigned

expense report

Transaction Transaction Date [Expense].[Entry Date that the expense was

Date Information].[Transaction Date] incurred


entry
Payment Type Payment Type [Expense].[Entry Method by which the

credit card


Label Name

City/Location City/Location [Expense].[Entry City or location where the


currency), (reimbursement currency)], the employee's
Currency Information].[Reimbursement Currency in which the
Currency] employee is reimbursed
Report ID Report ID1 [Expense].[Report Header Report ID of the

Information].[Report ID] employee’s second
expense report with the
same hotel check-in date
Report Name Report Name1 [Expense].[Report Header Report name of the

Information].[Report Name] employee's second
expense report with the
same hotel check-in date
Transaction Transaction [Expense].[Entry Date the duplicate hotel

Date Date1 Information].[Transaction Date] expense was incurred
Expense Type Expense Type1 [Expense].[Entry Expense type assigned to

Information].[Expense Type] the duplicate hotel
expense
Purpose Purpose1 [Expense].[Entry Employee-entered

description of the duplicate
hotel expense entry
Payment Type Payment Type1 [Expense].[Entry Method by which the

duplicate hotel expense,
such as cash or a credit
card
Vendor Vendor1 [Expense].[Entry Vendor associated with the

Information].[Vendor] duplicate hotel expense
City/Location City/Location1 [Expense].[Entry City or location where the

Information].[City/Location] duplicate hotel expense
was incurred
Expense Expense Amount [Expense].[Entry Amount of the duplicate

Amount (reimbursement Information].[Expense Amount hotel expense, converted
currency)1, (reimbursement currency)], as needed to the
Reimbursement [Expense].[Entry employee's reimbursement
Currency1 Information].[Reimbursement currency, Currency in
Currency] which the employee is
reimbursed

Report: Duplicate Meal Attendees

This report identifies cases where two different expense items on the same day claim the
same person as an attendee.
This could be a legitimate situation if the same person is taken out to multiple meals.
However, it could also be fraud if two different employees claim the same person as an
attendee for the same meal.
Report Prompts

Date Range Prompt

were incurred
Expense Types Prompt

• Attendee Expense Types: Used to filter the report by the expense type(s) assigned
to the expenses
Options Prompt
• Attendee Match Tolerance: Used to select whether the attendee's name should be
matched using an “Exact Match”, “Calculated First & Last” name, or “Calculated Last
& First Initial”
Report Output

Data Item
Label/Name

Prompts page

Prompts page
Attendee Expense ParamDisplayValue('atnExpTypeParam') Displays the expense type(s)

Types from the Attendee Expense
page
Attendee Match ParamDisplayValue('matchFuzzParam') Displays the match tolerance

Tolerance parameters selected from the
Attendee Match Tolerance

run

corresponding page

run

Report Data Items

Label Name

Employee1 <Employee1> [Expense].[Report Header Employee last name, first

Employee ID1 <Employee ID1> [Expense].[Report Header Unique number or code

employee
Report ID1 <Report ID1> [Expense].[Report Header Unique system-assigned

expense report
Report Name1 <Report [Expense].[Report Header Employee-entered name of

Name1> Information].[Report Name] the expense report
Expense Type1 <Expense [Expense].[Entry Expense type assigned to

Type1> Information].[Expense Type] the expense
Purpose1 <Purpose1> [Expense].[Entry Employee-entered

entry
Vendor1 <Vendor1> [Expense].[Entry Vendor associated with the

City/Location1 <City/Location1 [Expense].[Entry City or location where the

> Information].[City/Location] expense was incurred

currency)1>, [Expense].[Expense reimbursement currency,
<Reimbursement Attendees].[Reimbursement Currency in which the
Currency1> Currency] employee is reimbursed
Attendee <Attendee [Expense].[Expense Last Name, First Name of

Name1 Name1> Attendees].[Attendee Name] an attendee associated
with the expense
Title1 <Title1> [Expense].[Expense Job title of the attendee

Attendees].[Title]
Company1 <Company1> [Expense].[Expense Company employing the

Attendee <Approved [Expense].[Expense Amount of the expense

(Reimbursement (Reimbursement Currency)], reimbursement for the
Currency)1>,< [Expense].[Expense attendee, converted as
Reimbursement Attendees].[Reimbursement needed to the employee's
Currency1> Currency] reimbursement currency


Label Name

Information].[Employee] name, and middle initial of
the second employee
claiming the attendee
Employee ID <Employee ID> [Expense].[Report Header Employee ID of the second

Information].[Employee ID] employee claiming the
attendee
Report ID <Report ID> [Expense].[Report Header Report ID of the second

Information].[Report ID] employee’s expense report
Report Name <Report Name> [Expense].[Report Header Report name of the second
Information].[Report Name] employee’s expense report

Information].[Expense Type] the expense of the second
employee claiming the
attendee
Purpose <Purpose> [Expense].[Entry Employee-entered

description for the expense
entry of the second
attendee

Information].[Vendor] expense of the second
attendee

the second employee
Expense <Expense [Expense].[Entry Amount of the expense for

Amount Amount Information].[Expense Amount the second employee,
(reimbursement (reimbursement currency)], converted as needed to
currency)>, [Expense].[Expense the employee's
<Reimbursement Attendees].[Reimbursement reimbursement currency,
Currency> Currency] Currency in which the
employee is reimbursed
Attendee Name <Attendee [Expense].[Expense Last Name, First Name of

Name> Attendees].[Attendee Name] the duplicate attendee
associated with the
expense
Title <Title> [Expense].[Expense Job title of the duplicate

Attendees].[Title] attendee
Company <Company> [Expense].[Expense Company employing the

Attendees].[Company] duplicate attendee


Label Name
Attendee <Approved [Expense].[Expense Amount of the expense

(Reimbursement (Reimbursement Currency)], reimbursement for the
Currency)>, [Expense].[Expense duplicate attendee,
<Reimbursement Attendees].[Reimbursement converted as needed to
Currency> Currency] the employee's
reimbursement currency

Report: Expenses Near Receipt Limit

This report identifies expense items that were under the receipt limit in effect at the time of
submission but were very close to the limit.
Employees who are aware of the receipt limits may submit expenses fraudulently knowing
that documentation is not necessary for these expenses. Employees who submit these types
of expenses frequently may need to be audited more closely or placed into a limit group
with a lower receipt threshold.
Report Prompts

Date Range Prompt

expenses were paid
Metrics Prompts
• Receipt Limit (reporting currency): Used to set the maximum amount of an
expense which does not require a receipt; for example, to set the maximum expense
amount to $20, enter 20
• Percent Under Limit: Used to define the maximum percentage that an expense is
under the receipt limit; for example, to set the maximum percentage to 5%, enter 5
Options Prompts
• Limit Expense Types: Used to filter the report by the expense type(s) assigned to
the expenses
• Limit Payment Types: Used to filter the report by the method(s) by which the
employees paid for the expenses
Report Output
Data Item
Label/Name
Sent for Payment ParamDisplayValue('lastSentDateParam') Displays the date range from the
Date Sent for Payment Date prompt
on the Prompts page
Receipt Limit ParamDisplayValue('limitParam') Displays the receipt limit amount

entered from the Receipt Limit
Tolerance ParamDisplayValue('toleranceParam') + Displays the tolerance rate from

'%' the Percent Under Limit

Data Item
Label/Name

page

selected from the Payment
page
Reporting Currency [Expense].[Entry Information].[Reporting Displays the currency defined by

Currency] the client as the corporate,
common currency

run

corresponding page

run
Report Data Items

Label Name


employee

expense report




credit card


Label Name


Amount Amount (rpt)> Information].[Expense Amount converted as needed to

Report: Submitted Ticket Charges with Unsubmitted

Refunds
This report identifies credit card airfare transactions that have been expensed but their
subsequent refund is either unassigned or not been submitted. The report matches in one of
two ways:
• Matches on exact ticket number, which should be the same for a charge and its
refund
– or –
• Matches where the expensed transaction amount equals the unassigned amount but
with a negative sign
The type of matching is selectable by the user.
Report Prompts
Date Range Prompt

expenses were paid
Options Prompt
• Match Type: Used to select if the airfare transactions should be matched using the
exact ticket number or amount

Report Output
Data Item
Label/Name
Sent for Payment ParamDisplayValue('sentPaymentParam') Displays the date range from the
Date Sent for Payment Date prompt
on the Prompts page
Match Type ParamDisplayValue('matchTypeParam') Displays the match type

parameters selected from the
Match Type prompt on the
Prompts page

run

corresponding page

run

Report Data Items

Label Name


employee


expense report
Payment Status <Payment [Expense].[Report Header Status of the expense

Status> Information].[Payment Status] report in the payment
process
NOTE: The payment
process does not begin
until the approval process
has completed.
payment in another
Payroll)

currency)>, [Expense].[Entry reimbursement currency,
<Reimbursement Information].[Reimbursement Currency in which the
Currency> Currency] employee is reimbursed
Ticket Number <Ticket [Expense].[Credit Card - Air Ticket number of the

Number> and Travel Information].[Ticket airline ticket that was
Number] expensed


credit card



Label Name
Posted Amount <Posted Amount [Expense].[Credit Card Transaction amount

(credit card Transactions].[Posted Amount converted, as needed,
currency)>, (credit card currency)], from the transaction
<Credit Card [Expense].[Credit Card currency to the credit
Currency> Transactions].[Credit Card card's currency, Credit
Currency] card's base currency
Status <Status> Unassigned: Status of the expense

case report in the approval
process; if “Unassigned”, it
WHEN # sq($runLocale )# = will display “Unassigned” in
'en' THEN 'Unassigned' the reporting country
WHEN # sq($runLocale )# = language
THEN 'Non affecté'
End
Unsubmitted:
Information].[Approval Status]
Ticket Number <Ticket [Expense].[Credit Card - Air Ticket number of the

Number1> and Travel Information].[Ticket airline ticket that has
Number] received a refund
Transaction <Transaction [Expense].[Credit Card Date the refund was

Date Date1> Transactions].[Transaction processed
Date]
Payment Type <Payment [Expense].[Credit Card Method by which the

Type1> Accounts].[Payment Type] expense was refunded,
such as cash or a credit
card


Label Name
Vendor <Merchant> [Expense].[Credit Card Name of the merchant, or

refund was conducted
Posted Amount <Posted Amount [Expense].[Credit Card Refund amount converted,

(credit card Transactions].[Posted Amount as needed, from the
currency)1>, (credit card currency)], transaction currency to the
<Credit Card [Expense].[Credit Card credit card's currency,
Currency1> Transactions].[Credit Card Credit card's base currency
Currency]

Chapter 12: Folder – Invoice
Table of Contents
Chapter 12: Folder – Invoice ............................................................................. 12-1
Report: Attendee Details ..................................................................................... 12-1
Report: Attendee Summary ................................................................................. 12-4
Report: Capture Service Details ............................................................................ 12-7
Report: Capture Service Summary ...................................................................... 12-11
Report: Employee Exceptions – Details................................................................ 12-14
Report: Invoice Briefing Summary ...................................................................... 12-18
Report: Invoice Expense Type Spend Trend ......................................................... 12-41
Report: Invoice Tax Adjustment Report ............................................................... 12-45
Report: Payment Practices and Performance ........................................................ 12-50
Report: Purchase Order to Invoice Matching Exceptions ......................................... 12-53
Report: Purchase Order List ............................................................................... 12-56
Report: Purchase Orders and Associated Payment Requests ................................... 12-58
Report: Received Accrual by Line Item ................................................................ 12-60
Report: Request Accrual .................................................................................... 12-63
Report: Request Aging ...................................................................................... 12-65
Report: Request Exception Analysis .................................................................... 12-68
Report: Request Exception Analysis (with comments) ........................................... 12-71
Report: Request Header Exceptions .................................................................... 12-74
Report: Request Line Item Exceptions ................................................................. 12-76
Report: Request Line Item Exceptions Detail Report .............................................. 12-78

Report: Top 10 Longest to Approve ..................................................................... 12-81

Report: Top Exception Violators .......................................................................... 12-83
Report: Top Invoice Spenders by Employee - Details ............................................ 12-85
Report: Top Invoice Spenders by Employee - Summary ........................................ 12-88
Report: Top Invoice Vendor Spend - Details ......................................................... 12-91
Report: Top Invoice Vendor Spend - Summary ..................................................... 12-96
Report: Unsubmitted Requests by Approver – Detail ........................................... 12-101
Report: Unsubmitted Requests by Approver – Summary ...................................... 12-104
Report: Workflow Aging – Details ..................................................................... 12-110
Report: Workflow Cycle Times – Details ............................................................ 12-115
Report: Workflow Cycle Times – Summary by Manager ....................................... 12-120
Report: Workflow Cycle Times – Summary by Processor ...................................... 12-122

Revision History
August 19, 2019 Updated the description of the Purchase Order List report
August 17, 2019 Added additional information about the reports in the Invoice folder
April 13, 2019 Updated image of the Unsubmitted Requests By Approver – Summary report to
show the renamed Request Key column, which is now named to Request Count
March 15, 2019 Updated images of the Top Invoice Vendor Spend – Details and Top Invoice
Vendor Spend – Summary reports and report prompts.
February 9, 2019 Updated images of the Purchase Order to Invoice Matching Exceptions report.
Also removed references to Insight Premium from the guide and updated
copyright.
November 17, 2018 Updated the report prompts images and report images for the following reports
to show the new PO Attached prompt, the addition of the Invoice PO
Matching Exceptions column, and the renaming of the Exceptions column
to Invoice Header Exceptions:
• Workflow Aging – Details
• Workflow Cycle Times – Details
• Workflow Cycle Times – Summary by Manager
• Workflow Cycle Times – Summary by Processor
August 18, 2018 Added the Purchase Order to Invoice Matching Exceptions report
July 21, 2018 Updated the image of the Invoice Tax Adjustment Report to include five new
columns:
• Ship to Address
• Ship to City
• Ship to State
• Ship to Zip
• Ship to Country
March 20, 2018 Updated the Capture Service Summary and Capture Service Details reports to
indicate that these two reports are only available in Intelligence / Premium.
March 17, 2018 Added the Received Accrual by Line Item report
January 13 2018 Changed copyright and added the Capture Service Summary and Capture
Service Details reports
September 18 2017 Updated one of the Invoice Briefing Summary report images to show the new
bar graph that replaced the former pie chart
August 4 2017 Added the Payment Practices and Performance report
July 8 2017 Added the Invoice Tax Adjustment Report

June 3 2017 Added the Attendee Details report, updated the image of the Invoice Expense
Type Spend Trend report to include the new totals and subtotals by quarter,
and updated the report prompts images for the Top Invoice Vendor Spend –
Details and Top Invoice Vendor Spend – Details reports.
April 22 2017 Added the Attendee Summary report
October 14 2016 Updated Prompts images for copied reports, and updated Workflow Cycle
Times – Details report
12-iv Standard Reports by Folder

Report: Attendee Details

This report provides a detailed view of the spending by employees and the attendee
information for expenses that have associated attendees.
The report can be run to provide the total picture or run for a selected set of payment
requests that represent money being spent by an employee to cover expenses for fellow
employees or non-employee clients or prospective clients.
Report Prompts

Report Output
Data Item
Label/Name
Invoice Date '+ParamDisplayValue('Invoice Date') Displays the date range from

the Invoice Date prompt on
the Prompts page
Reporting Currency '+[qAttendeeDetails].[Reporting Currency] Displays the currency code in

GBP)

Report Data Items

Label Name
Employee <Employee + [Employee]+' ('+[Employee Displays the employee

ID> ID]+')' name and ID
Request Name <Request [Invoice].[Payment Request Displays the request name

Name> Header Information].[Request
Name]
Submit Date <First Submitted [Invoice].[Payment Request Displays the first

Date> Dates and Statuses].[First submitted date
Submit Date]
Amount <Total Approved [Invoice].[Payment Request Displays the total

Amount (rpt)> Header Information].[Total approved amount from the
Approved Amount (rpt)] expense
Invoice Date <Invoice Date> [Invoice].[Payment Request Displays the invoice date
Dates and Statuses].[Invoice
Date]
Expense Type <Expense Type> [Invoice].[Payment Request Displays the expense type
Line Items].[Expense Type name
Name]
Supplier <Vendor> [Invoice].[Payment Request Displays the supplier's

Header Information].[Supplier name
Name]
Description <Purpose> [Invoice].[Payment Request Displays the purpose of

Line Items].[Description] the invoice (description)
Payment Type <Payment [Invoice].[Payment Request Displays the payment

Type> Header Information].[Payment method type
Method Type]
Requested <Approved [Invoice].[Payment Request Displays the total amount

Amount Amount (rpt)> Line Items].[Total Approved approved from the invoice
(rpt)]
Attendee <Attendee [Invoice].[Payment Request Displasy the attendee's

Name> Attendees].[Attendee Name] name
Title <Title> [Invoice].[Payment Request Displays the attendee's

Attendees].[Attendee Title] title
Company <Company> [Invoice].[Payment Request Displays the company

Attendees].[Company]
Type <Attendee [Invoice].[Payment Request Displays the attendee type

Type> Attendees].[Attendee Type]
Amount <Approved [Invoice].[Payment Request Displays the approved

Amount Attendees].[Approved Amount amount in the reporting
(Reporting (Reporting Currency)] currency
Currency)>

Report: Attendee Summary

This report provides a summary of the spending on attendees by expense type, instance,
and reporting group and currency.
The report provides one or more years of statistics, enabling long-term trend analysis about
expenses involving money spent by an employee to cover expenses for fellow employees or
non-employee clients or prospective clients.
Report Prompts

Report Output
Report Data Items

Label Name
Year/Summary <Expense Type> [Invoice].[Payment Request Displays the expense type

Line Items].[Expense Type name
Name]
Year/Summary <Report [Invoice].[Payment Request Displays the reporting

Grouping> Header Information].[Reporting group
Group]


Label Name
Year/Summary <Attendee [Invoice].[Payment Request Displays the attendee

Instance Count> Attendees].[Attendee Instance instance count
Count]
Year/Summary <Approved [Invoice].[Payment Request Displays the approved

Amount Attendees].[Approved Amount amount in the reporting
Reporting (Reporting Currency)] currency
Currency)>
Year/Summary <Approved (total([Invoice].[Payment Displays the total

Amount Request Attendees].[Approved
(Reporting Amount (Reporting Currency)]))
Currency) / / (total([Invoice].[Payment
Attendee Request Attendees].[Attendee
Instance Count> Instance Count]))

Report: Capture Service Details

This report is a drill-through from the Capture Service Summary report. This report provides
the details of the Capture Service fields on the Capture Service Summary report (Invoice
Number, Invoice Date, Vendor, Shipping, Tax, Currency, Invoice Amount, and PO).
As with all of our drill-throughs, this report can also be run as a standalone report.
Report Prompts

Report Output
Data Item
Label/Name
Invoice Date ParamDisplayValue('pInvoice_Processed_Da Displays the date range from

te') the Invoice Date prompt on
the Prompts page
Data Source ParamDisplayValue('pDataSource_Type') Displays the data source

type(s) selected from the Data
Source prompt on the
Prompts page
Drill Down Into ParamDisplayValue('pChangetypeparam') Displays the selection(s) from

the Change Type prompt on
the Prompts page
% Changed Displays the percentage

changed
% Change by (Total([Supplier Invoice Number Flag] for Displays the percentage

Invoice Number report))/[Count of Request ID] changed by invoice number
% Change by (Total([Invoice Date Flag] for Displays the percentage

Invoice Date report))/[Count of Request ID] changed by invoice date
% Change by (Total([Vendor Code Flag] for Displays the percentage

Vendor Code report))/[Count of Request ID] changed by vendor code
% Change by (Total([Shipping Amount Flag] for Displays the percentage

Shipping Amount report))/[Count of Request ID] changed by shipping amount

Data Item
Label/Name
% Change by Tax (Total([Tax Amount Flag] for Displays the percentage

Amount report))/[Count of Request ID] changed by tax amount
% Change by (Total([Currency Code Flag] for Displays the percentage

Currency Code report))/[Count of Request ID] changed by currency code
% Change by (Total([Invoice Amount Flag] for Displays the percentage

Invoice Amount report))/[Count of Request ID] changed by invoice amount
% Change by PO (Total([PO Number Flag] for Displays the percentage

Number report))/[Count of Request ID] changed by PO number
Report Data Items

Label Name
Request Name <Request [Invoice].[Capture Service Displays the request name

Name> Request Header].[Request
Name]
Request ID <Request ID> [Invoice].[Capture Service Displays the request ID

Request Header].[Request ID]
Vendor Name <Vendor Name> [Invoice].[Capture Service Displays the vendor's

Request Header].[Vendor name
Name]
Captured Value <Invoice [Invoice].[Capture Service Displays the invoice's

Number Capture Request Header].[Invoice number captured value
Value> Number Captured Value]
Captured Value <Invoice Date [Invoice].[Capture Service Displays the invoice date's
Capture Value> Request Header].[Invoice Date captured value
Captured Value]
Captured Value <Vendor Code [Invoice].[Capture Service Displays the vendor code's
Capture Value> Request Header].[Vendor Code captured value
Captured Value]
Captured Value <Shipping [Invoice].[Capture Service Displays the shipping

Amount Request Header].[Shipping amount's captured value
Captured Value> Amount Captured Value]
Captured Value <Tax Amount [Invoice].[Capture Service Displays the tax amount's
Captured Value> Request Header].[Tax Amount captured value
Captured Value]
Captured Value <Currency Code [Invoice].[Capture Service Displays the currency

Captured Value> Request Header].[Currency code's captured value
Code Captured Value]
Captured Value <Invoice Amount [Invoice].[Capture Service Display the invoice

Captured Value> Request Header].[Invoice amount's captured value
Amount Captured Value]


Label Name
Captured Value <PO Number [Invoice].[Capture Service Displays the PO number's

Captured Value> Request Header].[PO Number captured value
Captured Value]
Processed Value <Invoice [Invoice].[Capture Service Displays the invoice

Number Request Header].[Invoice number's processed value
Processed Number Processed Value]
Value>
Processed Value <Invoice Date [Invoice].[Capture Service Displays the invoice date's
Processed Request Header].[Invoice Date processed value
Value> Processed Value]
Processed Value <Vendor Code [Invoice].[Capture Service Displays the vendor code's
Processed Request Header].[Vendor Code processed value
Processed Value <Shipping [Invoice].[Capture Service Displays the shipping

Amount Request Header].[Shipping amount's processed value
Processed Amount Processed Value]
Value>
Processed Value <Tax Amount [Invoice].[Capture Service Displays the invoice

Processed Request Header].[Tax Amount number's processed value
Processed Value <Currency Code [Invoice].[Capture Service Displays the tax amount's
Processed Request Header].[Currency processed value
Value> Code Processed Value]
Processed Value <Invoice Amount [Invoice].[Capture Service Displays the invoice

Processed Request Header].[Invoice amount's processed value
Value> Amount Processed Value]
Processed Value <PO Number [Invoice].[Capture Service Displays the PO number's

Processed Request Header].[PO Number processed value
Data Source <Data Source> [Invoice].[Capture Service Displays the data source
Request Header].[Data Source]

Report: Capture Service Summary

This report provides a summary of the number and types of changes that occurred after an
invoice is created and before the final approval of the invoice.
Clicking a field in the Change Type column on the report opens the Capture Service Details
report for the selected field. The Capture Service Summary report can help provide insight
into your organization's current invoice processes.
Report Prompts

Report Output
Data Item
Label/Name
Invoice Date ParamDisplayValue('pInvoice_Processed_Da Displays the date range from

te') the Invoice Date prompt on
the Prompts page
Data Source ParamDisplayValue('pDataSource_Type') Displays the data source

type(s) selected from the Data
Source prompt on the
Prompts page
Total # Of Invoices count (distinct [Request ID] for report) Displays a distinct count of
request ID

Report Data Items

Label Name
Invoice <Supplier [qCaptureService_NonAggregat Displays the invoice flag

Number(Process Invoice Number e_Data].[Supplier Invoice number
ed) Flag> Number Flag]
Invoice <% Change by (Total([Supplier Invoice Displays the percentage of

Number(%Chan Invoice Number Flag] for change by invoice number
ged) Number> report))/[Count of Request ID]
Invoice <Invoice Date [qCaptureService_NonAggregat Displays the invoice flag

Date(Processed) Flag> e_Data].[Invoice Date Flag] Date
Invoice <% Change by (Total([Invoice Date Flag] for Displays the percentage of
Date(%Changed Invoice Date> report))/[Count of Request ID] change by invoice date
)
Vendor <Vendor Code [qCaptureService_NonAggregat Displays the vendor code

(Processed) Flag> e_Data].[Vendor Code Flag] flag
Vendor <% Change by (Total([Vendor Code Flag] for Displays the percentage of
(%Changed) Vendor Code> report))/[Count of Request ID] change by vendor code
Shipping <Shipping [qCaptureService_NonAggregat Displays the shipping

(Processed) Amount Flag> e_Data].[Shipping Amount amount flag
Flag]
Shipping <% Change by (Total([Shipping Amount Flag] Displays the percentage of

(%Changed) Shipping for report))/[Count of Request change by shipping
Amount> ID] amount flag
Tax (Processed) <Tax Amount [qCaptureService_NonAggregat Displays the tax amount

Flag> e_Data].[Tax Amount Flag] flag
Tax <% Change by (Total([Tax Amount Flag] for Displays the percentage of
(%Changed) Tax Amount> report))/[Count of Request ID] change by tax amount flag
Currency <Currency Code [qCaptureService_NonAggregat Display the currency flag

(Processed) Flag> e_Data].[Currency Code Flag] code
Currency <% Change by (Total([Currency Code Flag] for Displays the percentage of
(%Changed) Currency Code> report))/[Count of Request ID] change in the currency
code
Invoice <Invoice Amount [qCaptureService_NonAggregat Displays the invoice

Amount(Process Flag> e_Data].[Invoice Amount Flag] amount flag
ed)
Invoice Amount <% Change by (Total([Invoice Amount Flag] Displays the percentage of
(%Changed) Invoice Amount> for report))/[Count of Request change by invoice flag
ID]
PO (Processed) <PO Number [qCaptureService_NonAggregat Displays the PO number

Flag> e_Data].[PO Number Flag] flag
PO (%Changed) <% Change by (Total([PO Number Flag] for Displays the percentage of
PO Number> report))/[Count of Request ID] change by PO number

Report: Employee Exceptions – Details

This report will identify all request-level exceptions for a given employee.
A drill-through will be enabled from the Number of Exceptions and Employee columns
that open this report.
As with all of our drill-throughs, this report can also be run as a standalone report.
Report Prompts

Report Output
Data Item
Label/Name
Process Payment ParamDisplayValue('ProcessPaymentDatePa Displays the date range from

Date ram') the Process Payment Date
Report Data Items

Label Name
Requesting <Requesting [Union1].[Requesting Displays the requesting

Employee Employee> Employee] employee resulting from
the UNION of
([Invoice].[Payment
Request Header
Information].[Requesting
Employee] AND
[Invoice].[Payment
Request Header
Employee])


Label Name
Requesting <Requesting [Union1].[Requesting Employee Displays the requesting

Employee ID Employee ID> ID] employee ID resulting
from the UNION of
([Invoice].[Payment
Request Header
Information].[Employee
ID] AND
[Invoice].[Payment
Request Header
ID])
Invoice Date <Invoice Date> [Union1].[Invoice Date] Displays the invoice date
resulting from the UNION
of ([Invoice].[Payment
Request Dates and
Statuses].[Invoice Date]
AND [Invoice].[Payment
Request Dates and
Statuses].[Invoice Date])
Request Name <Request [Union1].[Request Name] Displays the request name

Name> resulting from the UNION
Request Header
Information].[Request
Name] AND
[Invoice].[Payment
Request Header
Information].[Request
Name])
Purpose <Purpose> [Union1].[Purpose] Displays the purpose

resulting from the UNION
Request Header
Information].[Description]
AND [Invoice].[Payment
Request Header
Information].[Description])
Exception Event <Exception [Union1].[Exception Event] Displays the exception

Event> event resulting from the
UNION of
([Invoice].[Payment
Request Header
Exceptions].[Exception
Event] AND
[Invoice].[Payment
Request Line Item
Event])


Label Name
Exception Level <ExceptionLevel [Union1].[Exception Level] Displays the exception

> level resulting from the
UNION of
([Invoice].[Payment
Request Header
Level] AND
[Invoice].[Payment
Request Line Item
Level])
Exception Code <Exception [Union1].[Exception Code] Displays the exception

Code> code resulting from the
UNION of
([Invoice].[Payment
Request Header
Code] AND
[Invoice].[Payment
Request Line Item
Code])
Exception Text <Exception [Union1].[Exception Text] Displays the exception text

Text> resulting from the UNION
Request Header
Text] AND
[Invoice].[Payment
Request Line Item
Text])

Report: Invoice Briefing Summary

This report graphically displays several key metrics in a dashboard-type display. This allows
a user to quickly execute a single report but return multiple key values.
Report Prompts

Report Output

Data Item
Label/Name
All Requests ' Displays the date range from

Processed '+ParamDisplayValue('processPaymentDate the Process Payment Date
Param') prompt on the Prompts page

Report Data Items

Label Name
N/A <Total Approved [Invoice].[Payment Request Displays the total amount

Amount (rpt)> Header Information].[Total approved
Approved Amount (rpt)]
N/A <Process extract(year,[Invoice].[Paymen Displays the payment

Payment Year> t Request Dates and processed year
Statuses].[Process Payment
Date])
N/A <Process case Displays the payment

Payment Month WHEN [Invoice].[Payment processed month
Name> Request Dates and
Month Number]= 1 and #
'Jan'
WHEN [Invoice].[Payment
Request Dates and
THEN '一月'
Request Dates and
THEN '一月'
Request Dates and
THEN 'Jan'
Request Dates and
'Jan'
Request Dates and
'Jan'
Request Dates and
sq($runLocale )# = 'ja' THEN '1


Label Name
月'
Request Dates and
'Gen'
Request Dates and
'1월'
Request Dates and
'Jan'
Request Dates and
'Jan'
Request Dates and
'Feb'
Request Dates and
THEN '二月'
Request Dates and
THEN '二月'
Request Dates and
THEN 'Feb'
Request Dates and


Label Name
'Fév'
Request Dates and
'Feb'
Request Dates and
月'
Request Dates and
'Feb'
Request Dates and
'2월'
Request Dates and
'Feb'
Request Dates and
'Feb'
Request Dates and
'Mar'
Request Dates and
THEN '三月'


Label Name
Request Dates and
THEN '三月'
Request Dates and
THEN 'Mar'
Request Dates and
'Mar'
Request Dates and
'Mär'
Request Dates and
月'
Request Dates and
'Mar'
Request Dates and
'3월'
Request Dates and
'Mar'
Request Dates and


Label Name
'Maa'
Request Dates and
'Apr'
Request Dates and
THEN '四月'
Request Dates and
THEN '四月'
Request Dates and
THEN 'Apr'
Request Dates and
'Avr'
Request Dates and
'Apr'
Request Dates and
月'
Request Dates and
'Apr'
Request Dates and


Label Name
'4월'
Request Dates and
'Apr'
Request Dates and
'Apr'
Request Dates and
'May'
Request Dates and
THEN '五月'
Request Dates and
THEN '五月'
Request Dates and
THEN 'May'
Request Dates and
'Mai'
Request Dates and
'Mai'


Label Name
Request Dates and
月'
Request Dates and
'Maggio'
Request Dates and
'5월'
Request Dates and
'Maj'
Request Dates and
'Mei'
Request Dates and
'Jun'
Request Dates and
THEN '六月'
Request Dates and
THEN '六月'
Request Dates and


Label Name
THEN 'Jun'
Request Dates and
'Jn'
Request Dates and
'Jun'
Request Dates and
月'
Request Dates and
'Giu'
Request Dates and
'6월'
Request Dates and
'Jun'
Request Dates and
'Jun'
Request Dates and
'Jul'
Request Dates and


Label Name
THEN '七月'
Request Dates and
THEN '七月'
Request Dates and
THEN 'Jul'
Request Dates and
'Jui'
Request Dates and
'Jul'
Request Dates and
月'
Request Dates and
'Lug'
Request Dates and
'7월'
Request Dates and
'Jul'


Label Name
Request Dates and
'Jul'
Request Dates and
'Aug'
Request Dates and
THEN '八月'
Request Dates and
THEN '八月'
Request Dates and
THEN 'Aug'
Request Dates and
'Aoû'
Request Dates and
'Aug'
Request Dates and
月'
Request Dates and


Label Name
'Ago'
Request Dates and
'8월'
Request Dates and
'Aug'
Request Dates and
'Aug'
Request Dates and
'Sep'
Request Dates and
THEN '九月'
Request Dates and
THEN '九月'
Request Dates and
THEN 'Sep'
Request Dates and
'Sep'
Request Dates and


Label Name
'Sep'
Request Dates and
月'
Request Dates and
'Set'
Request Dates and
'9월'
Request Dates and
'Sep'
Request Dates and
'Sep'
Request Dates and
'Oct'
Request Dates and
THEN '十月'
Request Dates and
THEN '十月'


Label Name
Request Dates and
THEN 'Oct'
Request Dates and
'Oct'
Request Dates and
'Okt'
Request Dates and
'10 月'
Request Dates and
'Ott'
Request Dates and
'10월'
Request Dates and
'Okt'
Request Dates and
'Okt'
Request Dates and


Label Name
'Nov'
Request Dates and
THEN '十一月'
Request Dates and
THEN '十一月'
Request Dates and
THEN 'Nov'
Request Dates and
'Nov'
Request Dates and
'Nov'
Request Dates and
'11 月'
Request Dates and
'Nov'
Request Dates and
'11월'
Request Dates and


Label Name
'Nov'
Request Dates and
'Nov'
Request Dates and
'Dec'
Request Dates and
THEN '十二月'
Request Dates and
THEN '十二月'
Request Dates and
THEN 'Dec'
Request Dates and
'Déc'
Request Dates and
'Dez'
Request Dates and
'12 月'


Label Name
Request Dates and
'Dic'
Request Dates and
'12월'
Request Dates and
'Dec'
Request Dates and
'Dec'
Request Dates and
'Led'
Request Dates and
'Jan'
Request Dates and
'Ene'
Request Dates and
'Úno'
Request Dates and


Label Name
'Fev'
Request Dates and
'Feb'
Request Dates and
'Bře'
Request Dates and
'Mar'
Request Dates and
'Mar'
Request Dates and
'Dub'
Request Dates and
'Abr'
Request Dates and
'Abr'
Request Dates and
'Květen'
Request Dates and


Label Name
'Maio'
Request Dates and
'May'
Request Dates and
'Čer'
Request Dates and
'Jun'
Request Dates and
'Jun'
Request Dates and
'Čvnc'
Request Dates and
'Jul'
Request Dates and
'Jul'
Request Dates and
'Srp'
Request Dates and


Label Name
'Ago'
Request Dates and
'Ago'
Request Dates and
'Zář'
Request Dates and
'Set'
Request Dates and
'Sep'
Request Dates and
'Lis'
Request Dates and
'Nov'
Request Dates and
'Nov'
Request Dates and
'Pro'
Request Dates and


Label Name
'Dez'
Request Dates and
'Dic'
Request Dates and
'Lis'
Request Dates and
'Nov'
Request Dates and
'Nov'
end
N/A <Total Approved [Total Invoice Spend by Displays the total

(rpt)> Expense Type - Ranking].[Total approved
Approved (rpt)]
N/A <Expense Type if([Total Invoice Spend by Displays the total invoice
Name> Expense Type - spent or 'other'
Ranking].[Rank]<6) then
([Total Invoice Spend by
Expense Type -
Ranking].[Expense Type
Name]) else ('Other')
N/A <Total Approved [Invoice].[Payment Request Displays the total line item
(rpt)> Line Items].[Total Approved approved
(rpt)]
N/A <Expense Type if([Invoice].[Payment Request Displays the payment

Name> Line Items].[Expense Type request line item or 'other'
Name] in ([Total Invoice Spend
by Expense Type].[Expense
Type Name])) then
([Invoice].[Payment Request
Line Items].[Expense Type
Name]) else ('Other')

Report: Invoice Expense Type Spend Trend

This report is a drill-through from the Briefing Summary.
Report Prompts

Report Output

Data Item
Label/Name
Displays the date range from

All Request ' '+ the Process Payment Date
Processed ParamDisplayValue('processPaymentDa prompt on the Prompts page
teParam')
Displays the expense type(s)
Expense Type(s) ''+ selected from the Expense
ParamDisplayValue('expenseTypeName Type(s) prompt on the
Param') Prompts page

Report Data Items

Label Name
N/A <Process extract(year,[Invoice].[Paymen Displays the process

Payment Year> t Request Dates and payment year
Date])
N/A <Process [Invoice].[Payment Request Displays the process

Payment Dates and Statuses].[Process payment quarter
Quarter> Payment Quarter]
N/A <Process [Invoice].[Payment Request Displays the process

Payment Month Dates and Statuses].[Process payment month
Name> Payment Month]
N/A <Expense Type [Invoice].[Payment Request Displays the expense

Name> Line Items].[Expense Type Expense type
Name]
N/A <Total Approved [Invoice].[Payment Request Displays the total

(rpt)> Line Items].[Total Approved approved
(rpt)]

Report: Invoice Tax Adjustment Report

This report identifies the differences between the tax amount on invoices and the calculated
tax amount provided by a third-party tax validation company.
The report can help clients determine if tax adjustments need to be made in their
accounting system to ensure tax-reporting accuracy.
Report Prompts

Report Output

Data Item
Label/Name
Process Payment ParamDisplayValue('pProcess_Payment_Dat Displays the date range from

Date e') the Process Payment Date
Report Data Items

Label Name
Supplier Name <Supplier [qTax_Adjustment].[Supplier Displays the supplier name

Name> Name]


Label Name
SupplierCode <Supplier Code> [qTax_Adjustment].[Supplier Displays the supplier code

Code]
Supplier Invoice <Supplier [qTax_Adjustment].[Supplier Displays the supplier

Number Invoice Invoice Number] invoice number
Number>
Request Total <Request Total> [qTax_Adjustment].[Request Displays the request total

Total]
Invoice Date <Invoice Date> [qTax_Adjustment].[Invoice Displays the invoice date

Date]
Invoice Tax <Tax Amount> [qTax_Adjustment].[Tax Displays the tax amount

Amount Amount]
Invoice <Calculated Tax [qTax_Adjustment].[Calculated Displays the calculated tax

calculated Tax Amount> Tax Amount] amount
Amount
Tax Difference <Tax [qTax_Adjustment].[Tax Displays the tax difference

Difference> Difference]
Expense Type <Expense Type [qTax_Adjustment].[Expense Displays the expense type

Name Name> Type Name] name
Account Code <Account Code> [qTax_Adjustment].[Account Displays the account code

Code]
Line Item <Calculated Tax [qTax_Adjustment].[Calculated Displays the tax amount

Calculated Tax Amount2> Tax Amount2]
Amount
Request ID <Request ID> [qTax_Adjustment].[Request Displays the request ID

ID]
Process <Process [qTax_Adjustment].[Process Displays the process

Payment Date Payment Date> Payment Date] payment date
Payment Status <Payment [qTax_Adjustment].[Payment Displays the payment

status> Status] status
Ship To Address <Ship to Address [qTax_Adjustment].[Ship to Displays the ship to

1> Address 1] address
Ship To City <Ship to [qTax_Adjustment].[Ship to Displays the ship to city

City/Location> City/Location]
Ship To State <Ship to [qTax_Adjustment].[Ship to Displays the ship to

State/Province/R State/Province/Region] state/province/region
egion>
Ship To Zip <Ship to Postal [qTax_Adjustment].[Ship to Displays the ship to postal

Code> Postal Code] code
Ship To Country <Ship to [qTax_Adjustment].[Ship to Displays the ship to

Country> Country] country


Label Name
Request Total N/A [qTax_Adjustment].[Request Displays the summary of

Total] the request total
Tax Amount N/A [qTax_Adjustment].[Tax Displays the summary of

Amount] the tax amount
Calculated Tax N/A [qTax_Adjustment].[Calculated Displays the summary of

Amount Tax Amount] the calculated tax amount
Tax Difference N/A [qTax_Adjustment].[Tax Displays the summary of

Difference] the tax difference
Calculated Tax N/A [qTax_Adjustment].[Calculated Displays the summary of

Amount2 Tax Amount2] the tax amount

Report: Payment Practices and Performance

This report was designed to help businesses provide the information required by the Duty to
Report on Payment Practices and Performance regulation in the United Kingdom. Companies
can use this report to report on their company's ability to pay invoices on time. The report
includes the proportion of invoices paid beyond agreed terms (by percentage), the average
time taken to pay invoices, and the proportion of invoices paid within various time periods.
Report Prompts

Report Output


Report: Purchase Order to Invoice Matching Exceptions

This report identifies the matching exceptions for purchase orders and the invoices
associated with the purchase orders. This report can help accounts payable employees
determine which invoices require investigation. The report can also help accounts payable
managers identify potential issues in the accounts payable workflow, such as seeing
exceptions for the same supplier — possibly indicating an issue with the supplier, or seeing
the same exception appearing numerous times, regardless of supplier, which may indicate
an issue with the purchase orders being created by their organization.

Report Prompts

Report Output

Report: Purchase Order List

This report provides a detailed view of all purchase orders. AP departments can use this
information to forecast amounts of future invoices and allocate funds appropriately.
Report Prompts

The prompts are:

• Purchase Order Date: The report user enters the range.
• Requested By: Optional – The user searches by keyword if desired.
• Purchase Order Status: Optional – The user selects the desired status.
Report Output

Report: Purchase Orders and Associated Payment

Requests
This report provides a detailed view of all purchase orders and the associated payments
requests. Where the existing Request Accrual Report provides visibility into all payment
requests, this report displays only payment requests that have an associated PO. This
request can be handled differently and having a way to quickly identify them will be
beneficial to AP departments.
Report Prompts

The prompts are:

• Purchase Order Date: The report user enters the range.
• Requested By: Optional – The user searches by keyword if desired.
• Purchase Order Status: Optional – The user selects the desired status.
Report Output

Report: Received Accrual by Line Item

This report provides a detailed view of all goods received and the invoice line items that
have not been assigned to a payment request or have been assigned to a payment request
that has not yet been paid. The report provides financial professionals within the
organization visibility into outstanding liabilities and potential future cash requirements.
Report Prompts

Report Output


Report: Request Accrual

This report shows all invoice transactions that have not been assigned to a payment request
or have been assigned to a payment request that has not yet been paid. It provides
visibility to financial professionals within the organization regarding outstanding liabilities
and potential future cash requirements.
Report Prompts

Report Output

Report: Request Aging

This report shows aging invoice payment requests.
Report Prompts

Report Output
Data Item
Label/Name
Invoice Date ParamDisplayValue('dates') Displays the date range from

the Prompts page
Report Data Items
Data Item Label Data Item Name Data Item Expression Data Item Description
Supplier Name <Supplier [Invoice].[Payment Request Displays the supplier name

Name> Header Information].[Supplier
Name]

Name]
Request ID <Request ID> [Invoice].[Payment Request Displays request ID

Header Information].[Request
ID]

Data Item Label Data Item Name Data Item Expression Data Item Description
Supplier Invoice <Supplier [Invoice].[Commonly Used Displays the supplier

Number Invoice Fields].[Supplier Invoice invoice number
Number> Number]
Invoice Date <Invoice Date> [Invoice].[Commonly Used Displays the invoice date
Fields].[Invoice Date]
0 - 30 <0 – 30> case Displays the request total

when
_days_between(current_date,[I
nvoice Date]) < 31 then
[Invoice].[Payment Request
Total]
else 0.00
end
31 - 60 <31 -60> case Displays the request total

when
nvoice Date]) >= 31 AND
nvoice Date]) <= 60 then
Total]
else 0.00
end
61 - 90 <61 – 90> case Displays the request total

when
nvoice Date]) >= 61 AND
nvoice Date]) <= 90 then
Total]
else 0.00
end
90+ <90+> case Displays the request total

when
nvoice Date]) >= 91 then
Total]
else 0.00
end

Report: Request Exception Analysis

This report provides a list of exceptions for requests based on a date range.
Report Prompts
Report Output

Data Item
Label/Name
Process Payment ' ' + ParamDisplayValue('Date') Displays the date range from
Date the Process Payment Date
Requesting if([Request Exceptions and Displays the requesting

Employee Comments].[Request Key] is null) employee selected from the
then([Line Item Exceptions and Select Employee(s) prompt
Comments].[Requesting Employee]) else on the Prompts page
([Request Exceptions and
Comments].[Requesting Employee])
Report Data Items

Label Name
Exception Code <Report [Request Exceptions and Displays the request and
Exception Code> Comments].[Exception Code] comment exception code
Exception Text <Report [Request Exceptions and Displays the request and
Exception Text> Comments].[Exception Text] comment exception text
Cleared <Report [Request Exceptions and Displays whether the

Exception Comments].[Cleared] request and comment is
Cleared?> cleared
Comment <Report [Request Exceptions and Displays the request and

Comment> Comments].[Comment] comment comment
Commenter <Report [Request Exceptions and Displays the request and

Commenter's Comments].[Commenter's comment commenter's
Name> Name] name
Expense Type <Expense Type> [Line Item Exceptions and Displays the request and
Name Comments].[Expense Type] comment expense type
Amount <Approved ([Line Item Exceptions and Displays the request and
Amount> Comments].[Approved Amount] comment approved
) amount
Exception Code <Line Item [Line Item Exceptions and Displays the line item
Exception Code> Comments].[Exception Code] exceptions and comments
exception code
Exception Text <Line Item [Line Item Exceptions and Displays the line item
Exception Text> Comments].[Exception Text] exceptions and comments
text
Cleared <Line Item [Line Item Exceptions and Displays the line item
Exception Comments].[Cleared] exceptions and comments
Cleared?> cleared


Label Name
Comment <Entry [Line Item Exceptions and Displays the line item
Comment> Comments].[Comment] exceptions and comments
comments
Commenter <Entry [Line Item Exceptions and Displays the line item
Commenter's Comments].[Commenter's exceptions and comments
Name> Name] commenter's name

Report: Request Exception Analysis (with comments)

This report lists the exceptions for requests based on a date range with detailed comments.
Report Prompts

Report Output
Data Item
Label/Name
Process Payment ' ' + ParamDisplayValue('Date') Displays the date range from
prompt on the Prompts
page
Requesting if([Request Exceptions and Displays the requesting

Employee Comments].[Request Key] is null) employee selected from the
then([Line Item Exceptions and Select Employee(s)
Comments].[Requesting Employee]) prompt on the Prompts
else ([Request Exceptions and page
Comments].[Requesting Employee])

Report Data Items

Label Name
Exception Code <Report [Request Exceptions and Displays the request and
Exception Code> Comments].[Exception Code] comment exception code
Exception Text <Report [Request Exceptions and Displays the request and
Exception Text> Comments].[Exception Text] comment exception text
Cleared <Report [Request Exceptions and Displays whether the

Exception Comments].[Cleared] request and comment is
Cleared?> cleared
Comment <Report [Request Exceptions and Displays the request and

Comment> Comments].[Comment] comment comment
Commenter <Report [Request Exceptions and Displays the request and

Commenter's Comments].[Commenter's comment commenter's
Name> Name] name
Expense Type <Expense Type> [Line Item Exceptions and Displays the request and
Name Comments].[Expense Type] comment expense type
Amount <Approved ([Line Item Exceptions and Displays the request and
Amount> Comments].[Approved Amount] comment approved
) amount
Exception Code <Line Item [Line Item Exceptions and Displays the line item
Exception Code> Comments].[Exception Code] exceptions and comments
exception code
Exception Text <Line Item [Line Item Exceptions and Displays the line item
Exception Text> Comments].[Exception Text] exceptions and comments
text
Cleared <Line Item [Line Item Exceptions and Displays the line item
Exception Comments].[Cleared] exceptions and comments
Cleared?> cleared
Comment <Entry [Line Item Exceptions and Displays the line item
Comment> Comments].[Comment] exceptions and comments
comments
Commenter <Entry [Line Item Exceptions and Displays the line item
Commenter's Comments].[Commenter's exceptions and comments
Name> Name] commenter's name

Report: Request Header Exceptions

This report shows the year-by-year exceptions that are created most frequently and the
number of associated payment requests at the payment requests header level.
Report Prompts
Report Output
Data Item
Label/Name
Process Payment ' Displays the date range from

Year '+ParamDisplayValue('Process_Paymen the Process Payment Year
t_Year') prompt on the Prompts
page

Data Item
Label/Name
Exception Text ' Displays the exceptions

'+ParamDisplayValue('Exception_Text') selected from the Exception
Text prompt on the
Prompts page
Report Data Items

Label Name
N/A <Exception [Invoice].[Payment Request Displays the exception

Level> Header Exceptions].[Exception level
Level]
N/A <Exception [Invoice].[Payment Request Displays exception text

Text> Header Exceptions].[Exception
Text]
N/A <Process [Invoice].[Payment Request Displays the payment year

Payment Year> Dates and Statuses].[Process
Payment Year]
N/A <Exception Key> [Invoice].[Payment Request Displays the exception key

Header Exceptions].[Exception
Key]

Report: Request Line Item Exceptions

This report provides statistics about the exceptions that are captured at the line-item level
for specified years and exception types, allowing long-term trend analysis of the types of
exceptions that are being detected in payment requests.
Report Prompts
Report Output

Data Item
Label/Name
Process Payment ' Displays the date range from

Year '+ParamDisplayValue('Process_Paymen the Process Payment Year
t_Year') prompt on the Prompts
page
Exception Text ' Displays the exceptions

'+ParamDisplayValue('Exception_Text') selected from the Exception
Text prompt on the
Prompts page
Report Data Items

Label Name
N/A <Exception [Invoice].[Payment Request Displays the exception

Level> Line Item level
Exceptions].[Exception Level]
N/A <Exception [Invoice].[Payment Request Displays exception text

Text> Line Item
Exceptions].[Exception Text]
N/A <Process [Invoice].[Payment Request Displays the payment year

Payment Year> Dates and Statuses].[Process
Payment Year]
N/A <Exception Key> [Invoice].[Payment Request Displays the exception key

Line Item
Exceptions].[Exception Key]

Report: Request Line Item Exceptions Detail Report

This report provides a detailed list of all line-item exceptions for employees over a user-
defined timeframe. Users also have the option of selecting a single employee when running
this report.
Report Prompts

Report Output
Data Item
Label/Name
Submit Date ' '+ParamDisplayValue('Submit_Date') Displays the date range from

the Submit Date prompt on
the Prompts page
Exception Level ' Displays the exception

'+ParamDisplayValue('Exception_Level' level(s) selected from the
) Exception Level prompt on
the Prompts page
Requesting : Displays the employee(s)

Employee '+ParamDisplayValue('Requesting_Emp selected from the Employee
loyee') prompt on the Prompts
page

Report Data Items

Label Name
Requesting <Requesting [Invoice].[Payment Request Displays the requesting

Employee Employee> Header employee
Employee]
Employee ID <Employee ID> [Invoice].[Payment Request Displays the employee ID

Header Information].[Employee
ID]
Date]
Description <Description> [Invoice].[Payment Request Displays the description

Header
Information].[Description]
Exception Code <Exception [Invoice].[Payment Request Displays the exception

Code> Line Item code
Exceptions].[Exception Code]
Exception Event <Exception [Invoice].[Payment Request Displays the exception

Event> Line Item event
Exceptions].[Exception Event]
Exception Text <Exception [Invoice].[Payment Request Displays the exception text

Text> Line Item
Exceptions].[Exception Text]

Name]
Expense Type <Expense Type [Invoice].[Payment Request Displays the expense type
Name Name> Line Items].[Expense Type name
Name]
Total Requested <Total [Invoice].[Payment Request Displays the total

(rpt) Requested (rpt)> Line Items].[Total Requested requested
(rpt)]

Report: Top 10 Longest to Approve

This report provides a rank of the longest time to approve payment requests.
Report Prompts
Report Output
Data Item
Label/Name
All Requests ParamDisplayValue('Step Action Displays the date range from

Approved Date/Time') the Manager Approval
Date prompt on the
Prompts page

was run

Data Item
Label/Name


was run
Report Data Items

Label Name
Rank of Days <Rank of Days rank([Days to Approval]) Displays the rank number
Elapsed Elapsed> (e.g 1-10) for the top
(ranked) approvers
Approver <Employee [Invoice].[Payment Request Displays the approver's

Assigned to Workflow Trail].[Employee name
Step> Assigned to Step]

Employee Employee> Header employee's name
Employee]

Name]
Approval Status <Approval [Invoice].[Payment Request Displays the approval

Status> Dates and Statuses].[Approval status
Status]
Date Sent to <Step Entry [Invoice].[Payment Request Displays the date and time
Approver Date/Time> Workflow Trail].[Step Entry sent to approver
Date/Time]
Date Approved <Step Action [Invoice].[Payment Request Displays the date and time
Date/Time> Workflow Trail].[Step Action approved
Date/Time]
Days to <Days to _days_between([Step Action Displays the number of

Approval Approval> Date/Time],[Step Entry days it took for approval
Date/Time])

Report: Top Exception Violators

This report shows the 10 employees with the highest number exceptions identified by the
system on payment requests submitted during a specified timeframe.
Report Prompts
Report Output

Data Item
Label/Name


GBP)

was run


was run
Report Data Items

Label Name
Requesting <Requesting [Header].[Requesting Displays the requesting

Employee Employee> Employee] employee's name
Requesting <Requesting [Header].[Requesting Employee Displays the requesting

Employee ID Employee ID> ID] employee's ID
Number of <Number of [Exception Count].[Exceptions] Displays a count of the

Exceptions Exceptions> exceptions
Total Exception <Total Request [Header].[Total Request Displays the total request
Amount Amount (rpt)> Amount (rpt)] amount

Report: Top Invoice Spenders by Employee - Details

This report shows a detailed view of the top invoice spenders, sorted by employee.
Report Prompts

Report Output
Data Item
Label/Name


GBP)

was run

Data Item
Label/Name


was run
Report Data Items

Label Name
Rank <Rank> rank(total([Total Approved Displays the rank number

Amount (rpt)] for [Requesting (e.g 1-10) for the top
Employee]) for report) (ranked) employees
Employee <Requesting [Invoice].[Payment Request Displays the requesting

Employee> Header employee's name
Employee]
Employee ID <Employee ID> [Invoice].[Payment Request Displays the employee's ID

Header Information].[Employee
ID]
Request Name <Request [Invoice].[Payment Request Displays the requester's

Name> Header Information].[Request name
Name]
Request ID <Request ID> [Invoice].[Payment Request Displays the requester's ID

ID]
Total Approved <Total Approved [Invoice].[Payment Request Displays the sum of the
Amount Amount> Header Information].[Total total approved amount

Report: Top Invoice Spenders by Employee - Summary

This report shows the employees that have the most total invoice spend, ranked by a user-
defined rank range (e.g. 1 to 10) sorted by rank ascending.
Report Prompts

Report Output
Data Item
Label/Name
Process Payment ParamDisplayValue('Process_Payment_Date Displays the date range from

Date ') the Process Payment Date
Rank ParamDisplayValue('Rank_(Total_Approved_ Displays the rank range from

Amount_(rpt))1') the Rank prompt on the
Prompts page.

was run


was run

Report Data Items

Label Name
Rank (total <Rank (Total rank(total([Invoice].[Payment Displays the rank number

Approved Approved Request Header (e.g 1-10) for the top
Amount (rpt)) Amount (rpt))> Information].[Total Approved (ranked) employees
Amount (rpt)]) for report
prefilter)
Requesting <Requesting [Invoice].[Payment Request Displays the name of the

Employee Employee> Header top (ranked) requesting
Information].[Requesting employee
Employee]
Total Approved <Total Approved [Invoice].[Payment Request Displays the total

Amount (rpt) Amount (rpt)> Header Information].[Total approved amount for the
Approved Amount (rpt)] top (ranked) employees

Report: Top Invoice Vendor Spend - Details

This report shows the vendors that have the highest total invoice spend.
Report Prompts



Report Output

Data Item
Label/Name
First Approval Date ParamDisplayValue('p_FirstApprovalDate') Displays the date range from

the First Approval Date
Process Payment ParamDisplayValue('P_PaymentProcessDate Displays the date range from

Payment Status: ParamDisplayValue('p_PaymentStatus') Displays the payment status
Rank ParamDisplayValue('p_Rank') Displays the rank range (1…10)
Reporting [Main].[Reporting Currency] Displays the currency code in

Currency: which the reporting currency is
GBP)
Report Data Items

Label Name
Rank <Rank> rank(total([Total Approved Displays the total

Amount (rpt)] for [Supplier approved amount for the
Name])) supplier

Name]

Name]

Report: Top Invoice Vendor Spend - Summary

This report shows the vendors that have the highest total invoice spend, ranked by a user-
defined rank range (e.g. 1 to 10), and sorted by rank ascending.
Report Prompts



Report Output
Data Item
Label/Name
First Approval Date ParamDisplayValue('p_FirstApprovalDate') Displays the date range from

the First Approval Date
Process Payment ParamDisplayValue('P_PaymentProcessDate Displays the date range from

Payment Status: ParamDisplayValue('p_PaymentStatus') Displays the payment status
Rank ParamDisplayValue('p_Rank') Displays the rank range (1…10)

was run


Data Item
Label/Name

was run
Report Data Items

Label Name
Rank <Rank> rank(total([Total Approved Displays the total

Amount (rpt)] for [Supplier approved amount for the
Name])) supplier
Supplier Name <Supplier [Invoice].[Supplier Displays the supplier name

Name> Details].[Supplier Name]
Total Approved <Total Approved [Invoice].[Payment Request Displays the summary of

Amount (rpt) Amount (rpt)> Header Information].[Total the total approved amount

Report: Unsubmitted Requests by Approver – Detail

This report shows a detailed listing of unsubmitted payment requests, sorted by approver.
Report Prompts
Report Output

Data Item
Label/Name
Invoice Date : '+ParamDisplayValue('Invoice_Date') Displays the date range from

the Prompts page

was run


was run
Report Data Items

Label Name
Default <Default [Invoice].[Payment Request Displays the default

Approver Approver> Header Information].[Default approver
Approver]

Employee Employee> Header employee name
Employee]

Name]

Name]
Supplier Invoice <Supplier [Invoice].[Payment Request Displays the supplier

Number Invoice Header Information].[Supplier invoice number
Number> Invoice Number]
Date]
Created Date <Created Date> [Invoice].[Payment Request Displays the created date
Dates and Statuses].[Created
Date]
Expense Type <Expense Type [Invoice].[Payment Request Displays the line item
Name Name> Line Items].[Expense Type expense type name
Name]
Description <Description> [Invoice].[Payment Request Displays the line item

Line Items].[Description] description


Label Name

Requested> Line Items].[Total Requested] requested
Requesting N/A [Invoice].[Payment Request Displays the summary of

Employee Line Items].[Total Requested] the total requesting
employee
Default N/A [Invoice].[Payment Request Displays the summary of

Approver Line Items].[Total Requested] the total of the default
approver
Summary N/A [Invoice].[Payment Request Displays the summary of

Line Items].[Total Requested] the total of the request line
items total requested

Report: Unsubmitted Requests by Approver – Summary

This report shows a summarized listing of unsubmitted payment requests, sorted by

approver.
Report Prompts

Report Output
Data Item
Label/Name
Invoice Date : '+ParamDisplayValue('Invoice_Date') Displays the date range from

the Prompts page

was run

Data Item
Label/Name


was run
Report Data Items

Label Name
Default <Default [Invoice].[Payment Request Displays the default

Approver Approver> Header Information].[Default approver
Approver]

Employee Employee> Header employee name
Employee]
[Invoice].[Payment Request Displays the request key

Request Key <Request Header Information].[Request
Key> Key]

Report: Unsubmitted Requests Rank

This report shows a ranked listing, by employee, of the most unsubmitted payment
requests.
Report Prompts

Report Output
Data Item
Label/Name
Created Date ParamDisplayValue('Created_Date') Displays the date range from

the Created Date prompt on
the Prompts page

was run


was run

Report Data Items

Label Name
[Invoice].[Payment Request Displays the rank

Rank <Rank> Header Information].[Default
Approver]
[Invoice].[Payment Request Displays the requesting

Requesting <Requesting Header employee name
Employee Employee> Information].[Requesting
Employee]
[Invoice].[Payment Request Displays the request key

Request Key <Request Header Information].[Request
Key> Name]

Report: Workflow Aging – Details

This report identifies the payment requests that are pending approval, including the
approvers associated with the requests, to help ensure approval of payment requests in a
timely manner.
Report Prompts
displays the Show Only Cost Object Steps prompt. When Yes is selected, the report

Report Output

Data Item
Label/Name
Submit Date ' ' + ParamDisplayValue('pSubmitDate') Displays the date range from
the Submit Date prompt on
the Prompts page
Show only Cost ' +ParamDisplayValue('pCostObject') Displays the show only cost
Object Steps object steps
Approvers ' +ParamDisplayValue('pApprovers') Displays the approvers
Employees ' +ParamDisplayValue('pEmployee') Displays the employees
PO Attached ' +ParamDisplayValue('pPOAttached') Displays PO Attached

was run


Data Item
Label/Name

was run
Report Data Items

Label Name
Age <Age> _days_between Displays the age

(current_date,[qWorkflowDetail
s].[Step Entry Date/Time])
Request Name <Request [qRequestDetails].[Request Displays the request name

Name> Name]
Request ID <Request ID> [qRequestDetails].[Request ID] Displays the request ID
Approval Status <Approval [qRequestDetails].[Approval Displays the approval

Status> Status] status
Approver <Employee [qWorkflowDetails].[Employee Displays the approver

Assigned to Assigned to Step]
Step>
Role <Role> [qWorkflowDetails].[Role] Displays the role
Cost Center <Cost Center> [qWorkflowDetails].[Cost Displays the cost center

Center]
Step <Step> [qWorkflowDetails].[Step] Displays the workflow step
Is Cost Object <Is Cost Object [qWorkflowDetails].[Is Cost Displays the Is Cost Object
Step Step> Object Step] step
Approver <Step Entry [qWorkflowDetails].[Step Entry Displays the approver

Received Date Date/Time> Date/Time] received date
Requesting <Employee> [qRequestDetails].[Requesting Displays the requesting

Employee Employee] employee
Submit Date <Last Submitted [qRequestDetails].[Submit Displays the submit date

Date> Date]
Request <Request [qRequestDetails].[Request Displays the request

Currency Currency> Currency] currency
Total Approved <Total Approved [qRequestDetails].[Total Displays the total

Amount Amount> Approved Amount] approved amount
Total Requested <Request Total> [qRequestDetails].[Request Displays the total

Amount Total] requested amount
Supplier Code <Supplier Code> [qRequestDetails].[Supplier Displays the supplier code

Code]
Supplier Name <Supplier [qRequestDetails].[Supplier Displays the supplier name

Name> Name]


Label Name
Invoice Header <Number of [qRequestDetails].[Number of Displays the invoice

Exceptions Exceptions> Exceptions] header exceptions
Invoice PO <Invoice PO [qRequestDetails].[Invoice PO Displays the invoice PO

Matching Matching Matching Exceptions] matching Exceptions
Exceptions Exceptions>
Cost Center <Claimed [qWorkflowDetails].[Claimed Displays the cost center

Claimed Amount> Amount] claimed amount
Amount
Cost Center <Approved [qWorkflowDetails].[Approved Displays the cost center

Approved Amount> Amount] approved amount
Amount
Next Step <Next Step> [qWorkflowDetails].[Next Step] Displays the next workflow
step
Next Approver <Next [qWorkflowDetails].[Next Displays the next approver

Approver> Approver]

Report: Workflow Cycle Times – Details

This report provides details of workflow cycle times; shows the time it took for a request to
move through the major workflow steps.
Report Prompts

Report Output

Data Item
Label/Name


GBP)

was run


was run

Report Data Items

Label Name
Approver <Approver> [Approvers].[Approver] Displays the approver
Employee <Employee> [Request Details].[Requesting Displays the employee

Employee]
Employee ID <Employee ID> [Request Details].[Requesting Displays the employee ID

Employee ID]
Request Name <Request [Request Details].[Request Displays the request name

Name> Name]
Request ID <Request ID> [Request Details].[Request ID] Displays the request ID
Created Date <Created Date> [Request Details].[Created Displays the created date
Date]
Submitted Date <Last Submitted [Request Details].[Last Displays the submitted

Date> Submitted Date] date
Process <Process [Request Details].[Process Displays the process

Approved <Total Approved [Request Details].[Total Displays the approved

Amount Amount (rpt)> Approved Amount (rpt)] amount
Invoice Header <Number of [Request Details].[Number of Displays invoice header

Exceptions Exceptions> Exceptions] exceptions
Invoice PO <Invoice PO [Request Details].[Invoice PO Displays the invoice PO

Matching Matching Matching Exceptions] matching exceptions
Submission <Submission [Request Details].[Submission Displays the submission

(Days) (Days)> Time (Days)] (days)
Approval (Days) <Approval [Request Details].[Submission Displays the approval

(Days)> to Extraction Time (Days)] (days)
Date <Approval Date> [Invoice].[Payment Request Displays the date

Workflow Trail].[Step Action
Date/Time]
Approver <Approver> [Invoice].[Payment Request Displays the approver

Workflow Trail].[Employee
Assigned to Step]
Step <Step> [Invoice].[Payment Request Displays the workflow step

Workflow Trail].[Step]
Days <Approver _days_between([Invoice].[Pay Displays the days

Time> ment Request Workflow
Trail].[Step Action
Date/Time],[Invoice].[Payment
Request Workflow Trail].[Step
Entry Date/Time])


Label Name
Aggregate(Requ <Aggregate(Req [Request ID] Displays the aggregate

est ID) uest ID)> (request ID)
Total(Number of <Total(Number [Number of Line Items] displays the total (number

Line Items) of Line Items)> of line items)

Report: Workflow Cycle Times – Summary by Manager

This report provides a summary of workflow cycle times by manager; manager name is
Report Prompts
Report Output

Data Item
Label/Name


GBP)

was run


was run
Report Data Items

Label Name
Manager <Employee [Workflow].[Employee Assigned Displays the manager

Assigned to to Step]
Step>
Request Count <Request [Report].[Request Key] Displays the request count

Count>
Approved <Total Approved [Report].[Total Approved Displays the approved

Line Items <Number of Line [Report].[Number of Line Displays the line items
Items> Items]
Invoice Header <Number of [Report].[Number of Displays the invoice

Invoice PO <Invoice PO [Report].[Invoice PO Matching Displays the invoice PO

Matching Matching Exceptions] matching exceptions
Average Days <Average Time> average([Approver Time] for Displays the average days
[Employee Assigned to Step])

Report: Workflow Cycle Times – Summary by Processor

This report provides a summary of workflow cycle times by processor; processor name is
Report Prompts

Report Output
Data Item
Label/Name


GBP)

was run


was run
Report Data Items

Label Name
Processor <Employee [Workflow].[Employee Assigned Displays the processor

Assigned to to Step]
Step>
Request Count <Request [Report].[Request Key] Displays the request count

Count>
Approved <Total Approved [Report].[Total Approved Displays the approved



Label Name
Line Items <Number of Line [Report].[Number of Line Displays the line items
Items> Items]
Invoice Header <Number of [Report].[Number of Displays the invoice

Invoice PO <Invoice PO [Report].[Invoice PO Matching Displays the invoice PO

Matching Matching Exceptions] matching exceptions
Average Days <Average Time> average([Approver Time] for Displays the average days
[Employee Assigned to Step])

Chapter 13: Folder – Market Specific Reports
Table of Contents
Chapter 13: Folder – Market Specific Reports.................................................... 13-1
Report: Expense Entries for Companies Using Electronic Receipts (Japan) ................. 13-1
Report: IC Card Utilization Rate (Japan) ................................................................ 13-5
Report: Invoice Entries for Companies Using Electronic Invoices (Japan) ................... 13-9
Report: Receipt Received Rate (Japan) ................................................................ 13-15
Available to: Analysis  Intelligence 1
Report: Receipt Viewed Rate (Japan) .................................................................. 13-22
Report: Ticket Issue Date and Airfare Analysis (Japan) .......................................... 13-29
Report: Unpaid and Unassigned Expense (Japan) ................................................. 13-35
Report: Vendor Amount Ranking (Japan) ............................................................. 13-42
Report: Auditor Digitized Receipt Search Report ................................................... 13-46
Expense Details (with Reclaimable Tax) – Canada **STANDARD EDITION ONLY** ... 13-50
Report: Germany Market – BIK .......................................................................... 13-58
Report: Germany – M-Report Detail .................................................................... 13-62
Report: Germany – M-Report Summary............................................................... 13-66
Report: Germany - Yearly Employee Report ......................................................... 13-69

Last Revised: May 16, 2020
Revision History
May 16, 2020 Updated the Germany – BIK Report Prompts page image and report
description to include the 2020 BIK rates.
August 17, 2019 Updated the images of the Auditor Digitized Receipt Search Report to show the
renaming of the Tax Rate column name to Tax Rate (%).
Added additional information about the reports in the Market Specific Reports
folder.
June 10, 2019 Updated the images of the Auditor Digitized Receipt Search Report to include
the percentages now displayed in the Tax Rate column and the renaming of
the Tax Base column to Taxable Amount. Also renamed the Tax Base
column to Taxable Amount in the Report Output section.
May 11, 2019 Added the Auditor Digitized Receipt Search Report
April 13, 2019 Updated the Prompts page image of the Germany – BIK Report to include the
2019 BIK rates, and updated the Prompts page image of the Germany –
Yearly Employee Report to include the new Employee Name and Employee
ID prompts.
February 28, 2019 Added missing "-" to Germany – M-Report Detail and Germany – M-Report
Summary report headings
August 3, 2018 Corrected the feature name from Japan Public Transportation to Japan Public
Transport
May 17, 2018 Added a note to the IC Card Utilization Rate report for Japan
May 14, 2018 Added the following reports for Japan:

• IC Card Utilization Rate
• Invoice Entries for Companies Using Electronic Invoices
• Ticket Issue Date and Airfare Analysis
• Unpaid and Unassigned Expense
April 14, 2018 Added the Expense Entries for Companies Using Electronic Receipts and Vendor
Amount Ranking reports for Japan
March 17, 2018 Updated the images of the Receipt Received Rate and Receipt Viewed Rate
reports for Japan
February 10, 2018 Added the Receipt Received Rate and Receipt Viewed Rate reports for Japan
January 15 2016 Added information about Expense Details (with Reclaimable Tax) – Canada

Report: Expense Entries for Companies Using Electronic

Receipts (Japan)
This report can be used for National Tax Agency (NTA) investigations. The report assists
NTA investigations by providing prompts for things such as transaction date, expense
amount range, expense type, and vendor. The NTA can use information from the report to
search the details of expense entries using the expense report ID in the Process Reports
feature of Concur Expense.
Report Prompts
Report Output
This report includes these columns:

• Report Legacy Key
• Report ID
• Report Name
• Company Code

• Company
• Employee ID
• Employee
• Transaction Date
• Parent Expense Type
• Expense Type
• Vendor
• Expense Amount (reimbursement currency)
• Reimbursement Currency

Data Item
Label/Name
Transaction Date ParamDisplayValue('pTransactionDate') Displays the date range from

the Transaction Date prompt
on the Prompts page
Expense Amount ParamDisplayValue('pExpenseAmount') Displays the expense amount

range from the Expense
Amount prompt on the
Prompts page
Company ParamDisplayValue('pCompany') Displays the company selected

from the Company prompt on
the Prompts page
Parent Expense ParamDisplayValue('pParentExpenseType') Displays the parent expense

Type type selected from the Parent
Expense Type prompt on the
Prompts page
Expense Type ParamDisplayValue('pExpenseType') Displays the expense type

Type prompt on the Prompts
page
Vendor ParamDisplayValue('pVendor') Displays the vendor(s) selected

from the Vendor prompt on the
Prompts page

was run


was run
Report Data Items

Label Name
Report Legacy <Report Legacy [Expense].[Report Header Displays the Report Legacy
Key Key> Information].[Report Legacy Key
Key]

Report Name <Report Name> [Expense].[Report Header Displays expense report

Information].[Report Name] name
Company - <Company - [Expense].[Report Header Displays the company code

Code Code> Information].[Company - Code]


Label Name
Company <Company> [Expense].[Report Header Displays the name of the

Information].[Company] company


Transaction <Transaction [Expense].[Entry Displays the transaction

Date Date> Information].[Transaction Date] date
Parent Expense <Parent Expense [Expense].[Entry Displays the parent

Type Type> Information].[Parent Expense expense type
Type]
Expense Type <Expense Type> [Expense].[Entry Displays the expense type

Information].[Expense Type]
Vendor <Vendor> [Expense].[Entry Displays the vendor name

Information].[Vendor]
Expense <Expense [Expense].[Entry Displays the expense

Amount Amount Information].[Expense Amount amount (reimbursement
(reimbursement (reimbursement (reimbursement currency)] currency)
currency) currency)>
Reimbursement <Reimbursement [Expense].[Entry Displays the

Currency Currency> Information].[Reimbursement reimbursement currency
Currency]

Report: IC Card Utilization Rate (Japan)

This report provides the registration rates and utilization rates for IC Cards. The IC Card
Utilization Rate report can help Intelligence clients determine the degree of governance and
business efficiency for IC card usage using the IC Card data. The report provides IC Card
utilization rates by company, division, and users.
NOTE: This report is based on the current user interface and functionality. This report will
not support the new Japan Public Transport feature until a future date.
Report Prompts
Report Output

• Employee Group
• Employee Group Code
• Number of Employees
• Number of Registrants
• Registration Rate
• Division
• Division – Code
• Employee Key

• Average
• Company
• Company – Code
• Route Total
• Origin Type
• Route Total by Type
• Utilization Rate
• Number of Route
• %


Data Item
Label/Name
Register Date ParamDisplayValue('pDate') Displays the date range from

the Register
Date/Transaction Date
Employee Group ParamDisplayValue('pEmpGroup') Displays the employee group(s)

selected from the Employee
Group prompt on the Prompts
page

was run


was run
Report Data Items

Label Name
Employee <Custom 21 - [Employee Count].[Custom 21 - Displays the employee

Group Name> Name] group
Employee <Custom 21 - [Employee Count].[Custom 21 - Displays the employee

Group Code Code> Code] group code
Number of <*Employee count(distinct [Employee Displays the number of

Employees Count by Count].[Employee Key] for employees
EmpGroup> [Custom 21 - Name])
Number of <*Registered count(distinct [IC Card Displays the number of

Registrants Employee Count Count].[Employee Key] for registrants
by EmpGroup> [Custom 21 - Name])
Registration <*Registered [*Registered Employee Count Displays the registration

Rate Rate by by EmpGroup] / [*Employee rate
EmpGroup> Count by EmpGroup]

Report: Invoice Entries for Companies Using Electronic

Invoices (Japan)
This report can be used for National Tax Agency (NTA) investigations. The report assists
NTA investigations by providing prompts for things such as transaction date, invoice amount
range, expense type, and vendor. The NTA can use information from the report to search
the details of invoice line items using the request ID in the Process Requests feature of
Concur Invoice.
Report Prompts

Report Output

• Request Legacy Key
• Request ID
• Request Name
• Employee Company – Code
• Employee Company
• Employee ID
• Requesting Employee
• Invoice Date
• Process Payment Date
• Supplier Name
• Supplier Code
• Approved Amount (Total)
• Reporting Currency
• Line Item Sequence
• Expense Type Name
• Account Code
• Approved Amount (Line Item)


Data Item
Label/Name
Invoice Date ParamDisplayValue('pInvoiceDate') Displays the date range from

the Prompts page
Process Payment ParamDisplayValue('pProcessPaymentDate') Displays the date range from

Approved ParamDisplayValue('pTotalAmount') Displays the approved amount

Amount(Total) (total) range from the
Approved Amount(Total)

Data Item
Label/Name
Approved ParamDisplayValue('pAmount') Displays the approved amount

Amount(Line Item) (line item) range from the
Approved Amount(Line
Item) prompt on the Prompts
page

from the Employee Company
Account Code ParamDisplayValue('pAccountCode') Displays the account code(s)

selected from the Account
Code prompt on the Prompts
page
Expense Type ParamDisplayValue('pExpenseType') Displays the expense type(s)

page
Vendor ParamDisplayValue('pVendor') Displays the vendor(s) selected

from the Vendor prompt on the
Prompts page

was run


was run
Report Data Items

Label Name
Request Legacy <Request Legacy [01_Invoice Entries].[Request Displays the Request

Key Key> Legacy Key] Legacy Key
Request ID <Request ID> [01_Invoice Entries].[Request Displays the request ID

ID]
Request Name <Request [01_Invoice Entries].[Request Displays the request name

Name> Name]
Employee <Employee [01_Invoice Entries].[Employee Displays the employee

Company - Company - Company - Code] company code
Code Code>
Employee <Employee [01_Invoice Entries].[Employee Displays the employee

Company Company> Company] company
Employee ID <Employee ID> [01_Invoice Entries].[Employee Displays the employee ID

ID]


Label Name
Requesting <Requesting [01_Invoice Displays the requesting

Employee Employee> Entries].[Requesting Employee] employee
Invoice Date <Invoice Date> [01_Invoice Entries].[Invoice Displays the invoice date
Date]
Process <Process [01_Invoice Entries].[Process Displays the process

Supplier Name <Supplier [01_Invoice Entries].[Supplier Displays the supplier name

Name> Name]
Supplier Code <Supplier Code> [01_Invoice Entries].[Supplier Displays the supplier code
Code]
Approved <Total Approved [01_Invoice Entries].[Total Displays the approved

Amount(Total) Amount (rpt)> Approved Amount (rpt)] amount (total)
Reporting <Reporting [01_Invoice Entries].[Reporting Displays the reporting

Currency(Heade Currency(Header Currency(Header)] currency (header)
r) )>
Line Item <Line Item [01_Invoice Entries].[Line Item Displays the line item
Sequence Sequence> Sequence] sequence
Expense Type <Expense Type [01_Invoice Entries].[Expense Displays the expense type
Name Name> Type Name] name
Account Code <Account Code> [02_Invoice Journal].[Account Displays the account code
Code]
Approved <Total Approved [01_Invoice Entries].[Total Displays the approved

Amount(Line (rpt)> Approved (rpt)] amount (line item)
Item)
Reporting <Reporting [01_Invoice Entries].[Reporting Displays the reporting

Currency(Line) Currency(Line)> Currency(Line)] currency (line)

Report: Receipt Received Rate (Japan)

This report provides the total number of receipts received, the number of receipts received
by expense type and by employee, and the number of expense report entries that did not
have a receipt associated with the entries.
The Receipt Received Rate report can help Intelligence clients in the Japanese market
evaluate the introduction of e-Bunsho timestamps and the e-Bunsho operation status after
introducing e-Bunsho, as well as verify whether employees attached receipts.
Report Prompts
Report Output

• Employee ID
• Employee
• Receipt Required Count
• Receipt Received Count
• Receipt Received Rate
• Employee Company Code
• Employee Division

• Employee Division Code

• Report ID
• Report Name
• Sent for Payment Date/Time
• Entry Key
• Expense Type
• Vendor
• Payment Type
• Expense Amount (Reimbursement Currency)




Data Item
Label/Name
Last Approval Date ParamDisplayValue('pSentForPaymentDate' Displays the date range from

) the Last Approval Date
Employee [01_Receipt Displays the company selected

Company Required&Received].[<Employee>Company from the Company prompt on
] the Prompts page

Report Data Items

Label Name
Receipt <Receipt [01_Receipt Displays the bar graph of

Received Received> Required&Received].[Receipt the receipts received
Received] (Y/N_)
Receipt <Receipt [01_Receipt Displays count of receipts

Received Count Received> Required&Received].[*Receipt received/not received
Required Count]
Year <Year> cast ([*Year(Sent for Payment Displays the year sent for
Date/Time JST)],varchar ( 10 )) payment
Month <Month> cast([*Month(Sent for Payment Displays the month sent

Date/Time JST)],varchar ( 10 )) for payment

Report: Receipt Viewed Rate (Japan)

This report provides the number of receipts viewed by approver – distribution, approver –
rank, approver, and employee division, and the number of expense report entries that did
not have the receipt associated with the entries viewed.
The Receipt Viewed Rate report can help Intelligence clients in the Japanese market
evaluate the introduction of e-Bunsho timestamps and the e-Bunsho operation status after
introducing e-Bunsho, as well as verify whether employees attached receipts.
Report Prompts

Report Output

• Workflow Step
• Rank
• Approver Employee ID
• Approver Employee Assigned to Step
• Receipt Received Count
• Receipt Viewed Count
• Receipt Viewed Rate
• Employee Company Code
• Employee Division
• Employee Division Code
• Employee ID
• Employee
• Header Report Legacy Key
• Report ID
• Report Name
• Sent for Payment Date/Time JST
• Entry Legacy Key
• Expense Type
• Vendor
• Payment Type
• Expense Amount (Reimbursement Currency)




Data Item
Label/Name
Last Approval Date ParamDisplayValue('pSentForPaymentDateJ Displays the date range from

ST') the Last Approval Date

the Prompts page
Workflow Step ParamDisplayValue('pWorkflowStep') Displays the workflow step(s)

selected from the Workflow
Step prompt on the Prompts
page
Employee [Viewed Rate Distribution by Displays the employee company

Company Approver].[<Employee>Company]
Step [Viewed Rate Distribution by Displays the step in the

Approver].[Step] approval process

Report Data Items

Label Name
Viewed Rate <Viewed Rate count([Viewed Rate Distribution Displays the count of the
Category Count Category Count> by Approver].[Viewed Rate viewed rate category
Category])
Viewed Rate <Viewed Rate [Viewed Rate Distribution by Displays the viewed rate
Category Category> Approver].[Viewed Rate category (0 - 10%) and
Category] (90 - 100%)

Report: Ticket Issue Date and Airfare Analysis (Japan)

This report shows how many days before departure air tickets were issued and the average
price of issued tickets. The report can help Intelligence clients identify how to reduce the
cost of air tickets.
NOTE: The Ticket Issue Date and Airfare Analysis report only runs in English. To view the
Ticket Issue Date and Airfare Analysis report, change the language to English, and then run
this report.
Report Prompts

Report Output

• City Pair
• Trip Key
• Record Locator
• Trip Name
• Travel Configuration
• Rule Class
• Employee ID
• Employee
• Trip Status
• Agency Name
• Station One Code
• Station One Name
• Station Two Code
• Station Two Name
• Departure Date
• Return Date
• Trip Booking Total
• Trip Booking Total (reporting currency)
• Min Best GDS Price
• Trip Booking Key
• Ticket ID
• Ticket Status
• Issued Days Category
• Days Departure – Issue
• Booking Total
• Booking Total (reporting currency)
• Booking Currency
• Vendor
• Ticket Segment Key
• Route Name
• Departure Station Code
• Arrival Station Code

• Flight Number
• Cabin Class Code
• Cabin Class Code Category



Data Item
Label/Name
Departure Date ParamDisplayValue('pDate') Displays the date range from

the Departure Date prompt on
the Prompts page
City ParamDisplayValue('pStationTwo') Displays the cities selected from

the City prompt on the
Prompts page
Travel ParamDisplayValue('pTravelConfiguration') Displays the travel

Configuration configuration(s) selected from
the Travel Configuration
Rule Class ParamDisplayValue('pRuleClass') Displays the rule classes

selected from the Rule Class
Travel [01+02].[Travel Configuration] N/A

Configuration
Report Data Items

Label Name
Trip Booking <Trip Booking [01+02].[Trip Booking Key] N/A

Key Key>
Issued Days <Issued Days [01+02].[*Issued Days N/A

Category Category> Category]

Report: Unpaid and Unassigned Expense (Japan)

This report lists the expenses that have not yet been approved or paid. The report can help
Intelligence clients identify expected expense amounts, and can help clients match bills
from travel agencies with the corresponding data in Concur.
Report Prompts

Report Output

• Employee Group – Name
• Employee Group – Code
• Record Type
• Payment Type
• Employee ID
• Employee
• Report ID
• Report Name
• Approval Status
• Entry Key
• Expense Type
• Country
• Vendor
• Expense Amount (rpt)
• Transaction Currency
• Expense Amount (transaction currency)
• Personal

Data Item
Label/Name
Employee Group ParamDisplayValue('pEmpGroup') Displays the employee group(s)

selected from the Employee
Group prompt on the Prompts
page
Record Type ParamDisplayValue('pRecordType') Displays the record type(s)

selected from the Record Type
Payment Type ParamDisplayValue('pPaymentType') Displays the payment type(s)

page

on the Prompts page

was run


was run

Report Data Items

Label Name
Employee <Employee [Union1].[Employee Custom 21 Displays the employee

Group - Name Custom 21 - - Name] group name
Name> ([Expense].[Report Header
Custom 21 -
Name],[Expense].[Credit
Card Accounts].[Employee
Custom 21 - Name],[Emp
Info].[Custom 21 - Name])
Employee <Employee [Union1].[Employee Custom 21 Displays the employee

Group - Code Custom 21 - - Code] group code
Code> ([Expense].[Report Header
Custom 21 -
Code],[Expense].[Credit
Card Accounts].[Employee
Custom 21 - Code],[Emp
Info].[Employee Custom
21 - Code])
*Record Type <*Record Type> [Union1].[*Record Type] Displays the record type
([Expense].[Report Header
Information].[*Record
Type],[Expense].[Credit
Card Accounts].[*Record
Type],[Emp Info].[*Record
Type])
Payment Type <Payment [Union1].[Payment Type] Displays the payment type

Type> ([Expense].[Report Header
Information].[Payment
Card Accounts].[Payment
Type],[Emp
Info].[Payment Type])
Employee ID <Employee ID> [Union1].[Employee ID] Displays the employee ID

ID],[Expense].[Credit Card
Accounts].[Employee
ID],[Emp Info].[Employee
ID])
Employee <Employee> [Union1].[Employee] Displays the employee

Information].[Employee],[
Expense].[Credit Card
Accounts].[Employee],[Em
p Info].[Employee])


Label Name
Report Legacy <Report Legacy [Union1].[Report Legacy Key] Displays the Report Legacy
Key Key> key ([Expense].[Report
Header
Information].[Report
Legacy
Key],[Expense].[Credit
Card Accounts].[Report
Legacy Key],[Emp
Info].[Report Legacy Key])
Report ID <Report ID> [Union1].[Report ID] Displays the expense

report ID
ID],[Expense].[Credit Card
Accounts].[Report
ID],[Emp Info].[Report
ID])
Report Name <Report Name> [Union1].[Report Name] Displays the expense

report name
Name],[Expense].[Credit
Card Accounts].[Report
Name],[Emp Info].[Report
Name])
Approval Status <Approval [Union1].[Approval Status] Displays the approval

Status> status ([Expense].[Report
Header
Information].[Approval
Status],[Expense].[Credit
Card Accounts].[Approval
Status],[Emp
Info].[Approval Status])
Entry Key <Entry Key> [Union1].[Entry Key] Displays the Entry key
Information].[Entry
Key],[Expense].[Credit
Card Accounts].[Entry
Key],[Emp Info].[Entry
Key])
Expense Type <Expense Type> [Union1].[Expense Type] Displays the expense type
Information].[Expense
Card Accounts].[Expense
Type],[Emp Info].[Expense
Type])


Label Name
Transaction <Transaction [Union1].[Transaction Date] Displays the transaction

Date Date> date ([Expense].[Report
Header
Date],[Expense].[Credit
Card
Accounts].[Transaction
Date],[Emp
Info].[Transaction Date])
Country <Country> [Union1].[Country] Displays the country

Information].[Country],[Ex
pense].[Credit Card
Accounts].[Country],[Emp
Info].[Country])
Vendor <Vendor> [Union1].[Vendor] Displays the vendor

Information].[Vendor],[Ex
pense].[Credit Card
Accounts].[Vendor],[Emp
Info].[Vendor])
Reporting <Reporting [Union1].[Reporting Currency] Displays the currency code

Currency Currency> for the reporting currency
(for example, USD, CAD,
GBP)
Information].[Reporting
Currency],[Expense].[Cred
it Card
Accounts].[Reporting
Currency],[Emp
Info].[Reporting
Currency])
Expense <Expense [Union1].[Expense Amount Displays the expense

Amount (rpt) Amount (rpt)> (rpt)] amount (rpt)
Amount
(rpt)],[Expense].[Credit
Card Accounts].[Expense
Amount (rpt)],[Emp
Info].[Expense Amount
(rpt)])


Label Name
Transaction <Transaction [Union1].[Transaction Displays the currency code

Currency Currency> Currency] for the transaction
currency (for example,
USD, CAD, GBP)
Currency],[Expense].[Cred
it Card
Currency],[Emp
Info].[Transaction
Currency])
Expense <Expense [Union1].[Expense Amount Displays the expense

Amount Amount (transaction currency)] amount (transaction
(transaction (transaction currency)
currency) currency)> ([Expense].[Report Header
Amount (transaction
currency)],[Expense].[Cre
dit Card
Accounts].[Expense
Amount (transaction
currency)],[Emp
(transaction currency)])
Personal <Personal> [Union1].[Personal] Displays whether the

expense is personal
Information].[Personal],[E
xpense].[Credit Card
Accounts].[Personal],[Emp
Info].[Personal])

Report: Vendor Amount Ranking (Japan)

This report can help clients analyze whether purchasing is concentrated on specific vendors.
The report provides a bar graph of the results and a table listing the top ranking vendors
based on the Total Approved (rpt) field. The report also provides the monthly approved
purchased amounts for the vendors by expense type.
Report Prompts
Report Output

• Process Payment Date
• Expense Type

• Rank
• Vendor
• Total Approved (rpt)

Data Item
Label/Name
Process Payment ParamDisplayValue('pProcessPaymentDate') Displays the date range from

Company ParamDisplayValue('pEmpCom') Displays the company selected

the Prompts page
Expense Type ParamDisplayValue('pExpType') Displays the expense type(s)

page
Rank ParamDisplayValue('pRank') Displays the rank from the

Vendor Amount Rank Top N
Employee [Vendor Data].[Employee Company] Displays the employee company

Company
Report Data Items

Label Name
Total Approved <Total Approved Vendor Data].[Total Approved Displays the total amount
Amount Amount(rpt)> (rpt)] approved
Rank <Rank> rank(total([Total Approved Displays the total rank

(rpt)]) for [Employee
Company])


Label Name
Vendor <Supplier [Vendor Data].[Supplier Name] Displays the supplier name

Name>
Total Approved <Total Approved [Vendor Data].[Total Approved Displays the total amount
(Rpt) Amount(rpt)> (rpt)] approved
Reporting <Reporting [Vendor Data].[Reporting Displays the currency code

Currency currency> Currency] for the reporting currency
(for example, USD, CAD,
GBP)
Supplier Name <Supplier [Vendor Data].[Supplier Name] Displays the supplier name
Name>

Report: Auditor Digitized Receipt Search Report

This report lists the digitized receipt records that have gone through the certified receipt
digitization process.
The report includes the digitized receipt ID, invoice number associated with the receipt,
supplier information, the transaction, issue, and digitization dates associated with the
receipt, as well as the transaction currency and tax rates. Amounts on the report are based
on the transaction currency.

Report Prompts

Report Output

• Receipt ID
• Invoice Number
• Invoice Type Code
• Supplier Name
• Supplier Tax ID
• Supplier Street Address
• Supplier Postal Code

• Supplier Town
• Supplier Province
• Supplier Country
• Issue Date
• Digitization Date
• Transaction Currency
• Tax Rate (%)
• Taxable Amount
• Tax Liability

Expense Details (with Reclaimable Tax) – Canada

**STANDARD EDITION ONLY**
IMPORTANT – Standard Edition Only
This report is designed specifically to be used by Standard Edition clients. The data
included in this report reflects the tax configuration options provided in Standard. Though it
is available to Professional Edition clients, use of this report is not recommended because of
the highly configurable and complex nature of the Professional Edition.
Report Description
This report is designed for Standard Edition customers who have activated the Canadian
TAX feature. This report displays expense details including approved amount, expense
amount combined with non-reclaimable tax, and reclaimable tax. By running this report by
date or by reimbursement method, customers are able to easily compare this data to their
payment batches.
NOTE: This report represents the tax setup and any changes completed during processing
the expenses. The accuracy of the tax is not guaranteed to meet CRA requirements.
Note, RITC amounts are provided, but are not deducted from HST amounts or in the
Summary total.
Report Prompts
The prompts are:

• Extracted Date: Select the range that represents the closed batch in Payment
Manager to which you want to compare.

• Payment Type: Select the desired payment type that represents the closed batch in
Payment Manager to which you want to compare.
Report Output
The report includes these columns:

• Extracted Date/Time
• Employee
• Employee ID
• Report Name
• Report ID
• Expense Type
• GL Code
• Personal
• State/Province/Region
• Payment Status
• Payment Type
• Receipt Received on Parent
• Approved Amount in CAD
• Approved Amount less Reclaimable Tax
• Tax Authority Name GST/HST
• Tax Authority Label GST/HST
• Reclaim Code GST/HST
• Reclaimable Tax on Expense Amount GST/HST
• Tax Authority Name QST/RITC
• Tax Authority Label QST/RITC
• Reclaim Code QST/RITC
• Reclaimable Tax on Expense Amount QST/RITC
• Allocation Custom 1 – Code through Allocation Custom 10 – Code


Data Item
Label/Name
Closed Date '+ParamDisplayValue('closeddate') Displays the date range from

the Extracted Date prompt on
the Prompts page
Payment Type ' '+ParamDisplayValue('paymenttype') Displays the payment type

page

was run


was run
Report Data Items

Label Name
Extracted <Extracted [Union2].[Extracted Date/Time] Displays the extracted

Date/Time Date/Time> date/time ([Hotel + Airfare
Info].[Extracted
Date/Time],[Other
Expenses Info].[Extracted
Date/Time])

([Hotel + Airfare
Info].[Employee],[Other
Expenses
Info].[Employee])
Employee ID <Employee ID> [Union2].[Employee ID] Displays the employee ID

([Hotel + Airfare
Info].[Employee
ID],[Other Expenses
Info].[Employee ID])

Date Date> date ([Hotel + Airfare
Info].[Transaction
Date],[Other Expenses
Info].[Transaction Date])


Label Name
Report Name <Report Name> [Union2].[Report Name] Displays the expense

report name ([Hotel +
Airfare Info].[Report
Name],[Other Expenses
Info].[Report Name])
Report ID <Report ID> [Union2].[Report ID] Displays expense report ID

([Hotel + Airfare
Info].[Report ID],[Other
Expenses Info].[Report
ID])
Expense Type <Exp Type New> [Union2].[Exp Type New] Displays expense type
([Hotel + Airfare
Info].[Exp Type
New],[Other Expenses
Info].[Exp Type New])
GL Code <GL Code> [Union2].[GL Code] Displays GL code ([Hotel +

Airfare Info].[GL
Code],[Other Expenses
Info].[GL Code])
Personal <Personal> [Union2].[Personal] Indicates whether the

expense report is personal
([Hotel + Airfare
Info].[Personal],[Other
Expenses Info].[Personal])
State/Province/ <State/Province/ [Union2].[State/Province/Regio Displays the

Region Region> n] state/province/region
([Hotel + Airfare
Info].[State/Province/Regi
on],[Other Expenses
Info].[State/Province/Regi
on])
Payment Status <Payment [Union2].[Payment Status] Displays the payment

Status> status ([Hotel + Airfare
Info].[Payment
Status],[Other Expenses
Info].[Payment Status])

Type> ([Hotel + Airfare
Info].[Payment
Type],[Other Expenses
Info].[Payment Type])
Receipt <Receipt [Union2].[Receipt Received on Displays whether the

Received on Received on Parent] receipt is received on
Parent Parent> parent ([Hotel + Airfare
Info].[Receipt Received on
Parent],[Other Expenses
Info].[Receipt Received on
Parent])


Label Name
Approved <Total Approved [Union2].[Total Approved Displays the approved

Amount CAD Amount CAD> Amount CAD] amount CAD ([Hotel +
Airfare Info].[Total
Approved Amount
CAD],[Other Expenses
Info].[Total Approved
Amount CAD])
Approved <Expense [Union2].[Expense Amount Less Displays the approved

Amount less Amount Less Reclaimable Tax] amount less reclaimable
Reclaimable Tax Reclaimable tax ([Hotel + Airfare
Tax> Info].[Expense Amount
Less Reclaimable
Tax],[Other Expenses
Less Reclaimable Tax])
Tax Authority <Tax Authority [Union2].[Tax Authority Name] Displays the tax authority
Name GST/HST Name> name GST/HST ([Hotel +
Airfare Info].[Tax Authority
Name],[Other Expenses
Info].[Tax Authority
Name])
Tax Authority <Tax Authority [Union2].[Tax Authority Label] Displays the tax authority
Label GST/HST Label> label GST/HST ([Hotel +
Label],[Other Expenses
Info].[Tax Authority
Label])
Reclaim Code <Reclaim Code> [Union2].[Reclaim Code] Displays the reclaim code
GST/HST GST/HST ([Hotel + Airfare
Info].[Reclaim
Info].[Reclaim Code])
Reclaimable Tax Reclaimable Tax [Union2].[Reclaimable Tax on Displays the reclaimable

on Expense on Expense Expense Amount] tax on expense amount
Amount Amount GST/HST ([Hotel + Airfare
GST/HST Info].[Reclaimable Tax on
Expense Amount],[Other
Expenses
Info].[Reclaimable Tax on
Expense Amount])
Tax Authority <Tax Authority [Union2].[Tax Authority Name Displays the tax authority
Name QST/RITC Name 2> 2] name QST/RITC ([Hotel +
Name 2],[Other Expenses
Info].[Tax Authority Name
2])


Label Name
Tax Authority <Tax Authority [Union2].[Tax Authority Label Displays the tax authority
Label QST/RITC Label 2> 2] label QST/RITC ([Hotel +
Label 2],[Other Expenses
Info].[Tax Authority Label
2])
Reclaim Code <Reclaim Code [Union2].[Reclaim Code 2] Displays the reclaim code
QST/RITC 2> QST/RITC ([Hotel + Airfare
Info].[Reclaim Code
2],[Other Expenses
Info].[Reclaim Code 2])
Reclaimable Tax <Reclaimable [Union2].[Reclaimable Tax on Displays the reclaimable

on Expense Tax on Expense Expense Amount 2] tax on expense amount
Amount Amount 2> QST/RITC ([Hotel + Airfare
QST/RITC Info].[Reclaimable Tax on
Expense Amount 2],[Other
Expenses
Info].[Reclaimable Tax on
Expense Amount 2])
Allocation <Custom 1 - [Union2].[Custom 1 - Code] Displays the Allocation

Custom 1 - Code> Custom 1 - Code ([Hotel +
Code Airfare Info].[Custom 1 -
Info].[Custom 1 - Code])







Label Name




Custom 10 - Code> Custom 10 - Code ([Hotel
Code + Airfare Info].[Custom 10
- Code],[Other Expenses
Positive Total on Positive Total on case when [Reclaimable Tax on Displays the positive total
Reclaimable Reclaimable Expense Amount 2] > 0 then on Reclaimable Amount2
Amount2 Amount2 total([Reclaimable Tax on
Expense Amount 2]) else null
end

Report: Germany Market – BIK

German employees must pay tax on BIK (Benefit In Kind) if they were provided an
"External Activity" meal without having a claim for any per diem that meet all of the BIK
criteria:
Expense report where the itinerary duration is <8 hours or >3 months
– and –
The allowance amount is 0 because the per diem does not apply and the travel
allowance meal type entered is "External Activity"
This report will assist German clients who need to report the taxable amount for meals that
meet the criteria in order to be compliant with German law.
The report lists all of the Expense transactions and corresponding travel allowance and
itinerary information that meet the BIK criteria mentioned above, for German employees
(where the Employee Country = Germany).
NOTE: If a user has a travel allowance that falls under the BIK rules but does not have a
corresponding expense entry on the same day, the record will not currently appear
on the BIK report. This is because the report is driven by the transaction date, which
is on the expense entry, so if there is no expense entry – there is no transaction
date.
Note the following:

• If the client uses both fixed and reimbursable allowances, then the report displays
fixed and reimbursable data.
• If the client uses only fixed allowances, then the report displays fixed data.
• If the client uses only reimbursable allowances, then the report displays
reimbursable data.
Report Prompt
The report has a required prompt for Transaction Date and optional prompt for Employee.
NOTE: The date prompt is based on the transaction date. For the date range, the beginning
date defaults to Jan 1 2014 and the end date defaults to "today." The report user can
change the dates as needed.
It also has a required prompt for the BIK Amount values for Breakfast, Lunch, and Dinner.
The defaults are Breakfast €1.87, Lunch €3.40, and Dinner €3.40, but the report user can
change them as needed.

Report Output

Data Item
Label/Name

on the Prompts page

was run


was run
Report Data Items

Label Name
Employee ID <Employee ID> [ItinRpt].[Employee ID] Displays the employee ID
Employee Last <Employee Last [ItinRpt].[Employee Last Name] Displays the employee's
Name Name> last name
Employee First <Employee First [ItinRpt].[Employee First Displays the employee's

Name Name> Name] first name
Report Name <Report Name> [ItinRpt].[Report Name] Displays the expense

report name
Transaction <Transaction [ItinRpt].[Transaction Date] Displays the transaction

Date Date> date
Paid Date <Paid Date> [ItinRpt].[Paid Date] Displays the paid date
Breakfast <Breakfast [Travel Allowance].[Breakfast Displays whether breakfast

Provided Provided> Provided] is provided
Lunch Provided <Lunch [Travel Allowance].[Lunch Displays whether lunch is

Provided> Provided] provided
Dinner Provided <Dinner [Travel Allowance].[Dinner Displays whether dinner is

Rate Currency <Rate Currency> [Travel Allowance].[Rate Displays the rate currency
Currency]
Itinerary <Itinerary [ItinRpt].[Itinerary Duration Displays the itinerary

Duration Duration (hours)] duration (hours)
(hours) (hours)>


Label Name
Allowance <Allowance [Travel Allowance].[Allowance Displays the allowance

Amount Amount> Amount] amount
Total BIK <Total BIK [Breakfast BIK]+[Lunch Displays the total BIK
Amount Amount> BIK]+[Dinner BIK] amount

Report: Germany – M-Report Detail

German companies must print an "M" in the certificate of wage tax deduction if an employee
has received any payment for travel allowance (where the meal type = external meals).
Two reports help clients report this data:

• Germany - M-Report Summary
• Germany - M-Report Detail
These reports list all German employees (where the Employee Country = Germany) who –
at least once in a calendar year – received a reimbursement for the meal type in German
"Auswärtstätigkeit" (in English "external activity").
The Summary report contains a distinct list of employees who meet these criteria. The
Detail report contains a listing of all of the individual instances of travel allowances with
External Activity meals entered that also have corresponding expenses, along with the
corresponding expense information.
NOTE: If a user does not have an expense on the date the travel allowance with an External
Activity meal is received, it will not currently appear on the reports.
Note the following:

• If the client uses both fixed and reimbursable allowances, then the reports display
• If the client uses only fixed allowances, then the reports display fixed data.
• If the client uses only reimbursable allowances, then the reports display
reimbursable data.
Report Prompts

The report has a required prompt for Paid Date or Sent for Payment Date as well as optional
prompts for:
• Meal Type: The options are Provided or External. If the report user chooses Provided,
then the report results show Breakfast Provided, Lunch Provided, or Dinner Provided.
• Active Flag
• Employee
Report Output

Data Item
Label/Name
Date ParamDisplayValue('pDateType') + ' ' FROM Displays the date range from
' ' +ParamDisplayValue('pFromDate') + ' ' the Date prompt on the
TO ' ' + ParamDisplayValue('pToDate') Prompts page

was run


was run
Report Data Items

Label Name

Employee <Employee [ItinRpt].[Employee Active Displays the employee

Active Flag Active Flag> Flag] active flag
M-Flag <M-Flag> [Travel Allowance].[M-Flag] Displays the M-Flag
Sent for <Sent for [ItinRpt].[Sent for Payment Displays the sent for
Payment Date Payment Date> Date] payment date

Date Date> date
Report ID <Report ID> [ItinRpt].[Report ID] Displays the expense

report ID
Report Name <Report Name> [ItinRpt].[Report Name] Displays expense report

name





Label Name
Report Entry <Report Entry [Travel Allowance].[Report Displays the expense

Approved Approved Entry Approved Amount] report entry approved
Amount Amount> amount

Report: Germany – M-Report Summary

German companies must print an "M" in the certificate of wage tax deduction if an employee
has received any payment for travel allowance (where the meal type = external meals).
Two reports help clients report this data:

• Germany - M-Report Summary
• Germany - M-Report Detail
These reports list all German employees (where the Employee Country = Germany) who –
at least once in a calendar year – received a reimbursement for the meal type in German
"Auswärtstätigkeit" (in English "external activity").
The Summary report contains a distinct list of employees who meet these criteria. The
Detail report contains a listing of all of the individual instances of travel allowances with
External Activity meals entered that also have corresponding expenses, along with the
corresponding expense information.
NOTE: If a user does not have an expense on the date the travel allowance with an External
Activity meal is received, it will not currently appear on the reports.
Note the following:

• If the client uses both fixed and reimbursable allowances, then the reports display
• If the client uses only fixed allowances, then the reports display fixed data.
• If the client uses only reimbursable allowances, then the reports display
reimbursable data.
Report Prompts

The report has a required prompt for Paid Date or Sent for Payment Date as well as optional
prompts for:
• Meal Type: The options are Provided or External. If the report user chooses Provided,
then the report results show Breakfast Provided, Lunch Provided, or Dinner Provided.
• Active Flag
• Employee
Report Output
There are two ways to drill to the Detail report from the Summary report:
• Click Drill Through Detail, which displays the Detail report for all employees.
• Click an Employee ID, which displays the detail report for the selected employee.
NOTE: The resulting reports use the same prompts entered for the Summary.
Data Item
Label/Name
Date ParamDisplayValue('pDateType') + ' ' FROM Displays the date range from
' ' +ParamDisplayValue('pFromDate') + ' ' the Date prompt on the
TO ' ' + ParamDisplayValue('pToDate') Prompts page

was run


was run

Report Data Items

Label Name

Employee <Employee [ItinRpt].[Employee Active Displays the employee

Active Flag Active Flag> Flag] active flag
M-Flag <M-Flag> [Travel Allowance].[M-Flag] Displays the M-Flag

Report: Germany - Yearly Employee Report

Starting in 2014, German employees have to provide the tax department a report about
their yearly per diem and reimbursements.
For each employee, the report shows all of the Expense transactions and corresponding
travel allowance and itinerary information, as well as the allowance amount, approved
amount, and total deductions for travel allowances during the date range entered.
This report returns data only where the country of the employee (from the report header) is
Germany.
NOTE: If a user has a travel allowance but does not have a corresponding expense entry on
the same day, the record will not currently appear on this report.

Report Prompts
The prompts are:

• Paid Date: The report user enters the range.
• Employee Name: Optional - If no selection is made in the Employee Name and
Employee ID prompts, the report returns all employees.
• Employee ID: Optional - - If no selection is made in the Employee Name and
Employee ID prompts, the report returns all employees.

Report Output
Data Item
Label/Name
Paid Date ' + ParamDisplayValue('pFromDate') +' ' TO Displays the date range from
' '+ParamDisplayValue('pToDate') the Paid Date prompt on the
Prompts page

was run


was run

Report Data Items

Label Name
Employee ID <Employee ID> [Travel Allowance].[Employee Displays the employee ID

ID]

Report Name <Report Name> [ItinRpt].[Report Name] Displays the expense

report name
Report ID <Report ID> [ItinRpt].[Report ID] Displays the expense

report ID

Date Date> date
Foreign or <Foreign or [ItinRpt].[Foreign or Domestic] Displays Foreign or

Domestic Domestic> Domestic



Overnight <Overnight> [Travel Allowance].[Overnight] Displays whether trip is

overnight
First Depature <First Depature [ItinRpt].[First Departure Displays the first depature
Date/Time Date/Time> Date/Time] date/time
First Departure <First Departure [ItinRpt].[First Departure Displays the first departure
City/Location City/Location> City/Location] city/location
First Arrival <First Arrival [ItinRpt].[First Arrival Country] Displays the first arrival
Country Country> country
First Arrival <First Arrival [ItinRpt].[Final Arrival Displays the first arrival
Date/Time Date/Time> Date/Time] date/time
Final Arrival <Final Arrival [ItinRpt].[Final Arrival Displays the final arrival
Date/Time Date/Time> City/Location] date/time
Final Arrival <Final Arrival [ItinRpt].[Final Arrival Country] Displays the final arrival
Country Country> country
Itinerary <Itinerary [ItinRpt].[Itinerary Duration Displays the itinerary

Duration Duration (hours)] duration (hours)
(hours) (hours)>


Label Name
Rate Currency <Rate Currency> [Travel Allowance].[Rate Displays the rate currency
Currency]
Meals Rate <Meals Rate> [Travel Allowance].[Meals Rate] Displays the meals rate
Base Amount <Base Amount> [Travel Allowance].[Base Displays the base amount
Amount]
Allowance <Allowance [Travel Allowance].[Allowance Displays the allowance

Amount Amount> Amount] amount
Report Entry <Report Entry [Travel Allowance].[Report Displays the expense

Approved Approved Entry Approved Amount] report entry approved
Amount Amount> amount
Total <Total case when [Foreign or Domestic Displays the total

Deductions Deductions> Code]='FRGN' then [Breakfast deductions
Deduction1]+[lunch
Deduction]+[Dinner Deduction]
else [Total Deductions
Domestic] end

Chapter 14: Folder – Meetings
Table of Contents
Chapter 14: Folder – Meetings .......................................................................... 14-1
Report: Meeting Attendee Flight Details ................................................................. 14-1
Report: Meeting Attendee Flight Segments ............................................................ 14-3
Report: Meeting Attendee Hotels .......................................................................... 14-6
Report: Meeting Attendee Survey Answers ............................................................ 14-8

Revision History
reports:
• Meeting Attendee Flight Details
• Meeting Attendee Flight Segments
• Meeting Attendee Hotels
December 15, 2016 Changed copyright; no other content changes
August 14, 2015 Moved from single book to individual "chapters" – no content changes

Report: Meeting Attendee Flight Details

This report will assist Travel Managers in driving compliance. For example, meetings are
typically planned well in advance and users should be booking accordingly. This report will
enable Travel Manager to validate that, as well as other behaviors related to the companies
travel policy.
Report Prompts
• Meeting Start Date: Used to filter the report by the date range of the trip start date
• Meeting: Used to filter the report by the name of the meeting
Report Output

Data Item
Label/Name
Meeting “ “ ' ' + ParamDisplayValue('meetingParam') Displays the meeting name from

the Meeting prompt on the
Prompts page
Report Data Items

Label Name
Attendee Name <Attendee [Meetings].[Attendee Name of the meeting

Name> Lodging].[Attendee Name] attendee

trip

Vendor/Hotel Tickets].[Transportation Vendor property/car rental/airline

CAD)
Ticket Price <Booking [Travel].[Reservations and Currency the trip was

Amount> Tickets].[Booking Amount] booked in (for example,
CAD)
Total Paid <Total Paid> [Travel].[Reservations and Amount actually being paid

Purchased Date <Purchased [Travel].[Reservation and Date the trip was

year format)
First Travel <Start Date> [Travel].[Reservation and Start date of the trip
Date Ticket Dates].[Start Date]



Report: Meeting Attendee Flight Segments

This report will provide Travel Managers with detailed information on the location of an
employee going to a meeting at any given point. This report can be used to coordinate
transportation for multiple employees.
Report Prompts
Report Output

Data Item
Label/Name

Prompts page
Report Data Items

Label Name
Attendee Name <Attendee [Meetings].[Attendees].[Attend Name of the meeting

Name> ee Name] attendee
Departure Date <Departure [Travel].[Air Departure date (month

Airline <Vendor> [Travel].[Air Company providing the

Segments].[Vendor] flight (for example,
Southwest) for the
Flight Number <Flight Number> [Travel].[Air Segments].[Flight Flight number (provided by

Number] the vendor) for the
Departure <Departure [Travel].[Air Full name of the departure

Airport Station Name> Segments].[Departure Station station
Name]
Arrival Date <Arrival Date> [Travel].[Air Segments].[Arrival Arrival Date (month day,
Date] year format) of the
Arrival Airport <Arrival Station [Travel].[Air Segments].[Arrival Full name of the arrival
Name> Station Name] station
Status <Trip Status> [Travel].[Trips].[Trip Status] Current status of the trip

(for example, Withdrawn,
Ticketed)


Label Name
Source <Source> CASE [Travel].[Trips].[Is Indicates if a trip was

Cliqbook Booked Trip] booked using “Concur
WHEN 'Y' THEN 'Concur Travel' Travel” or an agent in the
reporting country language
ELSE
(
case
when # sq($runLocale )# = 'en'
THEN 'Agent'
when # sq($runLocale )# =
'zh-cn' THEN '代理'
'zh-tw' THEN '旅行社人員'
'en-gb' THEN 'Agent'
when # sq($runLocale )# = 'fr'
THEN 'Agent'
when # sq($runLocale )# = 'de'
THEN 'Reisebüro'
when # sq($runLocale )# = 'ja'
THEN '代理店'
when # sq($runLocale )# = 'it'
THEN 'Agente'
when # sq($runLocale )# = 'ko'
THEN '담당자'
when # sq($runLocale )# = 'sv'
THEN 'Resebyrå'
when # sq($runLocale )# = 'nl'
THEN 'Reisagent'
then 'Agentura'
BR' then 'Agente'
then 'Agente'
end
)
END


Report: Meeting Attendee Hotels

This report shows hotel reservations for travelers attending a specific company meeting.
Report Prompts
Report Output

Data Item
Label/Name

Prompts page
Report Data Items

Label Name
Attendee Name <Attendee [Meetings].[Attendee Name of the meeting

Name> Lodging].[Attendee Name] attendee
Property Name <Transportation [Travel].[Reservations and Name of the hotel

Vendor/Hotel Tickets].[Transportation Vendor property/car rental/airline

CAD)

night)
Arrival Date <Start Date> [Travel].[Reservation and Start date of the trip
Ticket Dates].[Start Date]
Ticket Dates].[End Date] (month day, year format)
Number of Days <Number of _days_between([End Number of days between

Days> Date],[Start Date]) the start date of the trip
and the date the trip
completes

Report: Meeting Attendee Survey Answers

This report shows survey responses of travelers attending a specific company meeting.
Report Prompts
Report Output

Chapter 15: Folder – Mobile Usage
Table of Contents
Chapter 15: Folder – Mobile Usage .................................................................... 15-1
Report: Mobile Metrics Details .............................................................................. 15-1

Revision History
June 24, 2020 Changed the Last Revised Date in the footer from June 20, 2020 to June 24,
2020 to correspond with the new June release date.
June 20, 2020 Added reference to the SubmittedReport event and updated images to include
SubmittedReport event.
June 3, 2020 Added clarification to the note in the Mobile Metrics Details report description:
NOTE: Due to enhancements made as of May 1, 2020, we recommend

leveraging the Mobile Metrics Details report for mobile actions completed on or
after that date.
June 2, 2020 Updated image of the Prompts page for the Mobile Metrics Details report, and
added the following note to the Mobile Metrics Details report description:
NOTE: The Mobile Metrics Details report only includes data from May 1, 2020
or later.
May 16, 2020 Added the new Mobile Metrics Details report.
SAP Concur is dedicated to providing accurate and reliable report data. After
removing the existing mobile reports, we have completed some improvements
to provide these four mobile expense metrics in the new Mobile Metrics Details
report. The new Mobile Metrics Details report is being provided with only these
four mobile expense actions for now. This report is planned to be leveraged as
we receive more new mobile actions into this standard report.
March 14, 2020 As of the March 2020 release, the Mobile Usage folder and all of the reports in
the folder were removed from the standard reports catalog.
Removed the following reports from the guide:
• Invoice Mobile Metrics Summary
• Mobile Login Summary
• Travel Mobile Metrics Summary
Replaced the report information with information about the removal of the
folder and reports.
March 15, 2019 Removed the Expense Mobile Metrics Summary report. The report was
removed from the standard reports catalog with the March 2019 release.


Report: Mobile Metrics Details

This report displays the Concur Expense actions taken by employees over a given time
frame through each employee's SAP Concur mobile app. The report includes metrics for the
following events:
• ApprovedReport
• CreatedReport
• EditedReport
• RejectedReport
• SubmittedReport
NOTE: Due to enhancements made as of May 1, 2020, we recommend leveraging the Mobile
Metrics Details report for mobile actions completed on or after that date.

Report Prompts

Report Output

Chapter 16: Folder – Persona Dashboards
Table of Contents
Chapter 16: Folder – Persona Dashboards ........................................................ 16-1
Overview ........................................................................................................... 16-1
Access the Dashboard ............................................................................... 16-1
Required – BI Manager .............................................................................. 16-1
Drill-Through and Related Reports .............................................................. 16-2
Budget Information ................................................................................... 16-2
Combined Spend Overview .................................................................................. 16-3
Overview ................................................................................................. 16-3
Dashboard ............................................................................................... 16-3
Section: Payment Type Filter ..................................................................... 16-4
Section: Total Combined Spend .................................................................. 16-5
Section: Average Life Cycle ........................................................................ 16-6
Section: Combined Spend Trend ............................................................... 16-19
Dashboard: Department Manager Spend Overview ............................................... 16-21
Dashboard ............................................................................................. 16-21
Section: Spend – Current Quarter Spend ................................................... 16-21
Section: Spend Overview ......................................................................... 16-23
Section: Future Trips............................................................................... 16-25
Section: Top 10 Spending Employees ........................................................ 16-29
Dashboard: Department Manager Expense Report Overview .................................. 16-32
Dashboard ............................................................................................. 16-32
Section: Average Life Cycle ...................................................................... 16-33
Section: Expense Reports – Unsubmitted Transactions ................................ 16-36
Section: Expense Reports – Reports Pending Approval ................................ 16-38
Section: Credit Card Adoption .................................................................. 16-40
Section: Average Spend .......................................................................... 16-43
Section: Policy Exceptions by Employee..................................................... 16-50
Dashboard: Expense Management Overview ........................................................ 16-52
Overview ............................................................................................... 16-52
Dashboard ............................................................................................. 16-53
Summary Bar ......................................................................................... 16-54

Section: Reports Pending Approval ........................................................... 16-55

Section: Unsubmitted Credit Card Transactions .......................................... 16-56
Section: Cash Expense Transactions ......................................................... 16-57
Section: Personal Expense Transactions .................................................... 16-59
Section: Average Life Cycle ...................................................................... 16-60
Section: Aging of Transactions ................................................................. 16-61
Section: Payment Types .......................................................................... 16-65
Section: Top 10 Spending Employee ......................................................... 16-68
Section: Policy Exceptions by Type ........................................................... 16-70
Invoice Management Overview ........................................................................... 16-72
Overview ............................................................................................... 16-72
Dashboard ............................................................................................. 16-73
Section: Aging Payables .......................................................................... 16-74
Section: Total Invoice Spend .................................................................... 16-77
Section: Payment Method ........................................................................ 16-80
Section: Top 10 Vendors ......................................................................... 16-86
Section: Top 5 Expense Types .................................................................. 16-89
Section: PO vs Non PO Spend .................................................................. 16-92
Section: PO Adoption .............................................................................. 16-94
Appendix: Remove or Restore the Persona Dashboard Tab .................................... 16-97

Revision History
August 17, 2019 Added additional information about the reports in the Persona Dashboards
folder
April 13, 2019 Updated the overview of the Combined Spend Overview dashboard
February 9, 2019 Added information about the new Payment Type Filter for the Combined
Spend Overview dashboard, removed references to Insight Premium from the
guide, and updated copyright
October 15, 2018 The October release has moved to October 20, 2018
October 13, 2018 Updated image of the Quick Access Menu to include the new Combined Spend
Overview dashboard
September 17, 2018 The September release has moved to September 22, 2018
September 15, 2018 Added information about the Combined Spend Overview dashboard
November 4 2017 Updated the image of the Quick Access Menu to display the updated label for
the Department Manager Expense Report Overview dashboard
October 17 2017 Updated for Department Manager Dashboard changing two separate
dashboards – Department Manager Spend Overview and Department Manager
Expense Report Overview
June 5 2017 Updated the tooltip information for the PO Adoption section under the Invoice
Management Overview dashboard
June 3 2017 Added additional information about the Invoice Management Overview
dashboard
April 22 2017 Added information about the Invoice Management Overview dashboard
March 18 2017 Updated the first Questions Answered bullet for the Policy Exceptions by
Employee section
February 17 2017 Updated Average Life Cycle dashboard images to show new industry average
of 12 days; no other content changes
February 8 2017 Updated Aging of Transactions detail report image
January 25 2017 Updated the Overview section and added additional information about the
Expense Management Overview dashboard
December 15 2016 Changed copyright and updated the Overview section; no other content
changes
December 9 2016 Added information about the Expense Spend Management Overview dashboard
December 7 2016 Removed obsolete note

May 19 2016 Added information about the Persona Dashboard tab
September 18 2015 Added more drill-through reports to the Department Manager Dashboard
Changed the chapter number because Open Booking Changed to TripLink
September 4 2015 Clarified the calculation information for the Policy Exceptions by Employee
section
August 14 2015 Initial publication
16-iv Standard Reports by Folder

Overview
The Persona Dashboard provides you all the relevant data you need to manage your
business in one location. In addition, the dashboard provides visual indicators identifying
the existence of potential problems.
Access the Dashboard
The Persona Dashboard tab appears by default for all BI Managers. To access the
dashboard, click either the image of the dashboard or the dashboard label for the image.
 Refer to the appendix in this chapter for information about removing or restoring the
Persona Dashboard tab.
Required – BI Manager
Any user who is also a BI Manager can access the Department Manager Overview
dashboard. Users are not required to be a BI Manager to access the Expense Management
Overview or Invoice Management Overview dashboards.
If a user is a BI Manager and a licensed user, when the user logs in via the Reporting menu
there will be two options. Choosing the BI Manager option limits the information displayed in
the reports to just the information of the BI Manager's direct and indirect reports (for all
dashboards and reports). If the user logs in as the licensed user, then the user will see data
based on their security access.
 For more information about BI Manager, refer to the Overview chapter in the
Analysis/Intelligence documentation that is available in Cognos (Launch menu).

Drill-Through and Related Reports
Each section of the dashboards has three parts:

• The visual representation of the related data, like a chart, graph, or a table
• The information icon - The user clicks this icon to
access a tooltip and link to a PDF that contains helpful
information like how the metric is calculated, why the
metric is important, and how the insights derived from
the data can help the user better manage they T&E
spend.
• The reports icon – The user clicks this icon to access

a drill-through report and other related reports.
The first report in the list (blue background) is the drill-

through report. It has the same name as the dashboard
section plus "Details." When the user clicks the "details"
name, the drill-through report opens in a new window.
The other reports in the list are existing standard reports that contain data
determined to be relevant to the associated metric.
When the user clicks a report name, the standard "prompt" window appears in a new
window. The report user completes the prompt window as usual and runs the report.
Budget Information
The sample above shows the various options involving the budget – between No money
spent and Overbudget. The sample at the bottom – No budget specified – indicates that the
user did not enter the budget information in Profile.

Combined Spend Overview

Overview
The Combined Spend Overview dashboard provides key metrics for your company's
combined spend associated with your company's expense reports and invoices. The
dashboard can help you track how the metrics are trending, the impact on cash flow and
budgets, and help evaluate the need for changes in the expense report and procurement
processes to optimize them.
NOTE: If the fiscal calendar is enabled and set up for a company, the current quarter-to-
date will be based on the fiscal calendar. If the company is not using a fiscal
calendar, the current quarter-to-date will be based on the Gregorian calendar year.
While the Department Manager Overview, Expense Management Overview and Invoice
Management Overview were designed for individuals with specific responsibilities within
their department or the expense and invoice management teams, the Combined Spend
Overview dashboard is designed for individuals who need to see spend data on a global
level. However, regardless of who accesses each of these dashboards, the data viewed on
the dashboards is still based on the access level assigned to the individual user viewing the
dashboard.
Dashboard
Sample of the full dashboard:

Section: Payment Type Filter
Sample of the filter:
The Payment Type Filter provides a way to filter and view combined expense and invoice
spend by payment type on the Combined Spend Overview dashboard. The available
payment types are listed in alphabetical order with "Expense" or "Invoice" next to the
payment type to indicate whether the payment type is associated with Expense spend or
Invoice spend.
The first time the Combined Spend Overview dashboard runs, the dashboard displays the
data for all payment types.
To filter the Combined Spend Overview dashboard by one or more payment types, select
the check box next to the payment type(s) you want to view, and then click the Finish
button. The dashboard can be filtered by multiple payment types at one time.

Section: Total Combined Spend
Sample of the dashboard:
The Total Combined Spend section provides the combined spend for both Expense and
Invoice for the year-to-date and current quarter-to-date, and the combined total accrual for
the current quarter-to-date.
The combined spend includes all expense reports that have been sent for payment and all
invoices that have been sent for payment processing. Combined spend does not include
accruals. The Accrual number displayed in this section is the combined total of unpaid
expense entries, unassigned credit card transactions, and unpaid invoices for the current
quarter-to-date.
The graph in the Total Combined Spend section is a visualization of the percentages of
the combined spend that are attributed to Expense and Invoice for the year-to-date.

Placing your pointer over a section of the graph displays the spend type (Expense or
Invoice) associated with the section and the percentage of the total combined spend
associated with that spend type for the year-to-date. In the example below, 23 percent of
the total combined spend is from all the expense reports that have been sent for payment
for the year-to-date.
Section: Average Life Cycle

Sample of the Average Life Cycle Details – Expense drill-through report:
NOTE: The Average Life Cycle Details – Expense report is a copy of the Average Life Cycle
Details report associated with the Department Manager Expense Report Overview
dashboard. The only difference between the reports is the name of the report.
For the Department Manager Expense Report Overview dashboard, the detail report is
named Average Life Cycle – Details. For the Combined Spend Overview dashboard, the
detail report for Expense is named Average Life Cycle Details – Expense.
Submitted tab:


Approved tab:


Paid tab:


Sample of the Average Life Cycle Details – Invoice drill-through report:
Submitted tab:


Approved tab:


Paid tab:

The Average Life Cycle section provides a visualization of the current quarter's life cycle
averages for your company's expense reports and invoices, including the average total days
for the expense report and invoice life cycle for the current quarter-to-date. All numbers
displayed in the Average Life Cycle section are averages.
• The days on average number is the average of the submission, approval, and
payment days for expense reports or invoices for the current quarter-to-date.
• The Submission number is the average of the days from the expense transaction
date until the expense report submission or the average of the days from the invoice
creation date in Invoice until the time the invoice is submitted for the current
quarter.
• The Approval number is the average of the days from the first-time submission date
of the expense report or invoice until the expense report or invoice is approved for
the current quarter.
• The Payment number is the average of the number of days from expense report
approval date until the date the expense report is submitted for payment or the
average of the number of days from the invoice approval date until the invoice is
submitted for payment processing for the current quarter.

Placing your pointer over a section of the life cycle bar displays the current quarter, the life
cycle stage, and the average percentage of expense reports or invoices currently in that life
cycle stage.
Section: Combined Spend Trend

The Combined Spend Trend section provides a visualization of the combined year-to-date
spend by month for both Expense and Invoice.
The combined spend includes all expense reports that have been sent for payment and all
invoices that have been sent for payment processing. Combined spend does not include
accruals.
Placing your pointer over a spend segment on a bar displays the month, year, spend type
(Expense or Invoice), and the approved amount associated with the segment for the
expenses that have been sent for payment or invoices that have been sent for payment
processing for the month.

Dashboard: Department Manager Spend Overview

Dashboard
Section: Spend – Current Quarter Spend

Sample of the drill-through report:
Questions Answered
 How much have I spent this quarter?
 Do I have enough budget to cover all the travel scheduled for the remainder of
the quarter?
NOTE: If you have not entered your quarterly budget in the budget settings in your
Cognos profile, you will only see data for spend and not any comparative data
to your budget.
Calculation
Budget comes from entries made by the BI Manager in the Profile settings. Spend is
a combination of spend reported on expense reports and incurred expense reflected
on credit card transactions.

How Can I Use This Information?
If you think your spend will exceed your budget this quarter take a look at Future
Trips – trips that have been booked, but not taken. Absorbing the cost of airfare
only, instead of all other expenses associated with travel, is one way to bring
spending back under control. In addition, look at the Spend Details report to get a
better understanding of spend. Maybe you can identify areas you can cut back on.
 Are there multiple people scheduled to attend the same conference? Consider
having only one attend.
 Can a business meeting be conducted via conference call rather than face-to-
face?
Section: Spend Overview
Sample of the new drill-through report – prompt:

Sample of the new drill-through report:
Questions Answered
 What is the trend in my quarterly spend compared to budget for the past six
quarters?
 Does my spend represent an increased level of T&E spend?
NOTE: If you have not entered your quarterly budget in the budget settings in your
Cognos profile, you will only see data for spend and not any comparative data
to your budget.
Calculation
Spend is a combination of spend reported on expense reports and incurred expense

reflected on credit card transactions

Understanding the trend of your T&E spend provides a quick glance of how you are
performing against planned spend over the last six months. If spend is under
budget, this might represent an opportunity for spend that could help you in
attaining your department goals. If, however, spend is exceeding your budget,
exploring the details around spend can provide insight on where you might need to
curtail spend or if you need to talk to someone about their level of spend. Listed
below are some areas you might consider exploring. There are several standard
reports you can review for better understanding on your spending trend.
 advance airfare purchase
 class of service
 ancillary fees
 online booking
 failure to use unused tickets
 excessive baggage fees
 hotel or car rental cancellation fees
 upgrades
 extensive meal or room service charges
 rates higher than negotiated rates
 charges for breakfast or internet included in the negotiated rate
 additional insurance on car rentals
 duplicate meal expenses
 attendees
 using non-preferred vendors
Another path of action to consider is pre-approval on booking trips that exceed a

certain dollar threshold or to certain destinations.
Section: Future Trips


Questions Answered
How many future trips have been booked but not taken?
Calculation
Trip data pulled from all itinerary sources
If you think your spend will exceed your budget this quarter, knowing what Future
Trips are booked is helpful in finding ways to cut back on spend. Absorbing the cost
of airfare only, instead of all other expenses associated with travel, is one way to
bring spending back under control. The Future Trips Details report provides you
additional information needed to make these decisions.
 Are there multiple people scheduled to attend the same conference? Consider
having only one attend.
 Can a business meeting be conducted via conference call rather than face-to-
face?
The following tables provide additional information about the Future Trips Details drill-
through report:
Data Item
Label/Name
Amounts in [Travel].[Reservations and Displays the currency code for

Tickets].[Reporting Currency] the reporting currency (for
example, USD, CAD, GBP)
Report Data Items

Label Name
Traveler/Employ <Traveler/Emplo [Trip].[Traveler/ Employee] Displays

ee yee> Traveler/Employee
Departure Date <Departure [Trip].[Start Date] Displays Departure Date

Date>
Trip Length <Trip Length> [Trip].[Trip Length] Displays Trip Length
Destination <Destination> [Trip].[Destination] Displays Destination
Purpose of Trip <Purpose of [Trip].[Purpose of Trip] Displays Purpose of Trip

Trip>
Record Locator <Record [Trip].[Record Locator] Displays Record Locator

Locator>


Label Name
Trip Cost <Trip Cost [Trip].[Trip Cost (Booked Displays the trip cost
(Booked (Booked Portion)] (booked portion)
Portion) Portion)>
Est. Trip Cost <Est. Trip Cost> [Est. Meals & Misc]+[Estimated Displays the estimated trip
Hotel & Anc]+[Car Fare]+[Total cost
Fare]
Hotel <Property> [Travel].[Reservations and Displays the hotel

Tickets].[Transportation Vendor
/ Hotel Property]
Room Nights <Room Nights> [Travel].[Reservations and Displays the number of

Tickets].[Number of room nights
Days/Nights]
Rate <Rate> [Travel].[Reservations and Displays the rate

Tickets].[Booking Rate
Est. Meals & <Est. Meals & [Trip].[Estimated Meals & Misc] Displays estimated meals
Misc Misc> and miscellaneous
Est. Hotel & <Est. Hotel & [Travel].[Reservations and Displays the estimated
Ancillary Ancillary> Tickets].[Booking Total hotel and ancillary
(reporting currency)]*1.18
Vendor <Vendor> [Travel].[Reservations and Displays the vendor

/ Hotel Property]
Days <Number of [Travel].[Reservations and Displays the number of

Days> Tickets].[Number of days
Days/Nights]
Rate <Rate> [Travel].[Reservations and Displays the rate

Tickets].[Booking Rate
Total Fare <Total Charges> [Travel].[Reservations and Displays the total fare
Tickets].[Booking Total
Number of Days <Number of [Travel].[Reservations and Displays the number of

in Advance Days in Tickets].[Number of Days in days in advance
Advance> Advance]

Section: Top 10 Spending Employees

Questions Answered
This metric answers the following questions:

 Which employees expense more than others?
 How much are they expensing?
 What are they expensing?
 How much are they expensing per expense type (line item)?
Calculation
The query for this metric pulls the top 10 spenders for the manager and captures the
total actual spent expense for each employee from expense reports. Accruals,
bookings, parent entries, and personal entries are excluded from this calculation.

If your spend is above the average, or projected to exceed your available cash to
cover expenses, consider talking with travelers regarding any inappropriate past
spends or the necessity of any future planned trips. Understanding costs per trip by
traveler also helps you make better business decisions about the ROI of a trip.
The following tables provide additional information about the Employee Spend Details drill-
through report:
Data Item
Label/Name
Amounts in [Spend Overview].[Reporting Currency] Displays the currency code for

the reporting currency (for

was run


was run
Report Data Items

Label Name
Employee <Employee> [Top 10 Spenders].[Employee] Displays the employee
Cost Center <Cost Center> [Top 10 Spenders].[Employee Displays the cost center
Cost Center]
Region <Region> [Top 10 Displays the region

Spenders].[State/Province/Regi
on (of Employee)]
Department <Department> [Top 10 Spenders].[Employee Displays the department

Department]
Spend Type <Spend Type> [Spend Overview].[Spend Displays the spend type
Type]
Spend Category <Spend [Spend Overview].[Spend Displays the spend

Category> Category] category
Expense Type <Expense Type> [Spend Overview].[Expense Displays the expense type
Type]
Transaction <Transaction [Spend Overview].[Transaction Displays the transaction

Date Date> Date] date
Amount <Amount> [Spend Overview].[Amount] Displays the amount

Dashboard: Department Manager Expense Report

Overview
Dashboard

Submitted tab

Approved tab:

Paid tab:
Questions Answered
 How long does it take an expense report to move through each phase of the
cycle?
 How efficient is my team with this process?
Calculation
All these numbers are averages. Submission is an average of the days from the date
of a transaction until the time it is submitted in an expense report. Approval is an
average of the days from the time an expense report is submitted until it is
approved. Payment is an average of the number of days from the time of expense
report approval until submitted for payment. The Average Life Cycle number is an
average of the submission, approval, and payments days.

Understanding the length of time it takes for expense reports to process through
each stage gives you an idea of where you can make improvements in the efficiency
of processing.
This ultimately affects employee satisfaction and productivity.

 The longer it takes an employee to submit a report might suggest a need to
introduce some policy or guideline regarding expense report submission.
 If there is a lag in the time to approve reports, speak to your approvers to
discuss what is the appropriate time for review before approval or sending back
for additional information.
 Delayed reimbursement to employees for expenses incurred on a personal card
creates stress for that employee. And, there is always concern about the
possibility of late fees.
 Fast turnaround on reimbursements is not only better for the employee but also
for the accuracy in your cash flow projections. If possible, consider automating
notifications to employees regarding expense report submission and to approvers
regarding the need to approve an expense report.
 Another option is to have prompts to employees and managers regarding action
required when they log into your travel portal.
Section: Expense Reports – Unsubmitted Transactions

Sample of the drill-through report prompts:

Questions Answered
 Which employees have expenses not yet submitted via an expense report?
 What is the value of the unsubmitted transactions?
Calculation
Transactions reflected on the corporate card statement without a matching expense

report entry
Getting your employees to submit reports that account for all their expenses in a
timely fashion is critical to the company managing cash flow successfully. Once you
identify an employee with unsubmitted transactions consider the following:
 Talk with the employee to understand the reason for the delay.
 Review your company's policy regarding expense report submission.
 Remind all employees of the company policy regarding expense report
submission.
 Utilize automatic email reminders to employees reminding employees of
transactions not yet submitted.
Section: Expense Reports – Reports Pending Approval

Sample of the drill-through report prompts:
Questions Answered
 How many expense reports need my review and approval?
 What is the value of the expenses in the reports not yet reviewed?

Calculation
Expense reports with a status of submitted and with a status of "Pending Approval"
Just as it is important for your employees to submit their expense reports in a timely
fashion, it's just as important that you review each report and either submit it for
payment or return it to the employee for change in a timely fashion. For the
employee using a personal credit card or paying cash for the expense,
reimbursement in a timely fashion is important so they can maintain their credit
rating and avoid payment of late fees. If you are not receiving notification when an
employee submits an expense report for approval, contact your expense
administrator to get this corrected.
Section: Credit Card Adoption

Questions Answered
 How is the use of credit cards for expenses trending?
 Do I need to take action to increase the level of card adoption?
Calculation
Credit Card Adoption is a percentage of payments in expense reports paid by credit

card versus other forms of payment

Use of a corporate card helps you control your T&E spend, improves employee
satisfaction and creates efficiencies in the payment and reconciliation process. Low
credit card utilization suggests a compliance issue. To drive compliance:
 If your company requires use of the corporate card, reemphasize the policy
making sure your employees understand that only expenses made in compliance
with the travel policy and on the corporate card are typically reimbursable.
 Make sure that employees are aware of any benefits available to them through
use of the card such as a rewards program or emergency assistance when en
route.
The following tables provide additional information about the Credit Card Adoption Details
drill-through report:
Data Item
Label/Name
Amount In [Expense].[Entry Information].[Reporting Displays the currency code for

Currency] the reporting currency (for
Expense Type(s) ParamDisplayValue('pExpenseType') Displays the expense type(s)

selected in the Expense
Type(s) prompt on the
Prompts page.
Report Data Items

Label Name
N/A Expense Type [Expense].[Entry Display Expense Type

N/A Transaction Year "CASE Display Transaction Year

Name WHEN ([Fiscal Flag]='Y') THEN
CAST([Expense].[Entry
Information].[Transaction Fiscal
Year Name],varchar(50))
ELSE CAST([Expense].[Entry
Year],varchar(50))
END"


Label Name
N/A Transaction "CASE Displays the transaction

Month WHEN ([Fiscal Flag]='Y') THEN month
CAST([Expense].[Entry
Month], Varchar(50))
else [Expense].[Entry
Month]
END"
Total Card
Spend
Total Spend
% Card Spend [qCardTransactions - 12 Month Displays the % Total Card

Trend].[Total Card Spend
Spend]/[qCardTransactions - 12
Month Trend].[Total Spend]
% Of Card [qCardTransactions - 12 Month Displays the % Total Card

Transactions Trend].[Credit Card Transactions
Transactions]/[qCardTransactio
ns - 12 Month Trend].[Total
Transactions]
Summary Displays the summary of

the spend
Section: Average Spend


Questions Answered
 What is the average spend of your employees over six categories of spend – air,
hotel (spend category: Lodging – Track Room Rate Spending), car rental, meals,
rail and entertainment?
Calculation
The average spend for your department is calculated using spend submitted on
expense reports of all of your direct reports on a year-to-date basis.

If your department's average spend is above or below normal, use the "Average
Spend by Spend Category Details" report to find out the level and type of spend by
each employee. By examining spend at this level, you should be able to spot any
patterns that require additional research. There are several related reports that can
provide this insight so you can determine the appropriate action to take. For
example:
 If one employee shows a higher level of spend for airfare, is it because that
employee waits to the last minute to purchase his ticket?
 Is the employee purchasing an upgraded class of service?
 Does the distance of trips justify the higher expense?
The following tables provide additional information about the Average Spend by Category
Details drill-through report:
Data Item
Label/Name
Transaction Date ParamDisplayValue('pTransaction_Date') +' Displays the date range from

| ' the Transaction Date prompt
on the Prompts page
Amounts In [Expense].[Entry Information].[Reporting Displays the currency code in

GBP)
Spend Category case when Displays the spend category

ParamDisplayValue('pSpendCategory') is selected from the Spend
missing then ('Airfare, Meal, Hotel, Car Category prompt on the
Rental, Entertainment, Rail, Telecom') else Prompts page
ParamDisplayValue('pSpendCategory') end
Expense Types ParamDisplayValue('pExpenseType') Displays the expense type(s)

entered in the Expense
Type(s) prompt on the
Prompts page
Report Data Items

Label Name
Spend Category <Spend "case Displays the spend

Category> when [Expense].[Entry category
Information].[Spend Category
Code] in ('LODGA','LODGN')
and # sq($runLocale )# = 'en'
THEN 'Hotel'


Label Name
when [Expense].[Entry
cn' THEN '宾馆'
tw' THEN '飯店'
gb' THEN 'Hotel'
THEN 'Hôtel'
THEN 'Hotel'
THEN 'ホテル'
THEN 'Albergo'
THEN '호텔'
THEN 'Hotell'
THEN 'Hotel'


Label Name
then 'Hotel'
BR' then 'Hotel'
then 'Hotel'
Code] in
('MEALS','MEALA','MEALN') and
# sq($runLocale )# = 'en' THEN
'Meal'
Code] in
# sq($runLocale )# = 'zh-cn'
THEN '餐费'
Code] in
# sq($runLocale )# = 'zh-tw'
THEN '餐飲'
Code] in
# sq($runLocale )# = 'en-gb'
THEN 'Meal'
Code] in
# sq($runLocale )# = 'fr' THEN
'Repas'
Code] in
# sq($runLocale )# = 'de' THEN
'Verpflegung'


Label Name
Code] in
# sq($runLocale )# = 'ja' THEN
'食事'
Code] in
# sq($runLocale )# = 'it' THEN
'Pasto'
Code] in
# sq($runLocale )# = 'ko' THEN
'식사'
Code] in
# sq($runLocale )# = 'sv' THEN
'Måltid'
Code] in
# sq($runLocale )# = 'nl' THEN
'Maaltijd'
Code] in
# sq($runLocale )# ='cs' then
'Jídlo'
Code] in
# sq($runLocale )# ='pt-BR'
then 'Refeição'
Code] in
# sq($runLocale )# ='es' then
'Comida'
Information].[Spend Category]
end "


Label Name



Amount <Amount> [Expense].[Entry Displays the amount

Information].[Approved Amount
(rpt)]
Section: Policy Exceptions by Employee

Questions Answered
 Who are the top 10 employees with policy violations (based on exception value)?
 How many policy exceptions does each employee have?
 What is the dollar value associated with those exceptions?
Calculation
This metric calculates the number of policy exceptions identified on submitted

expense reports. The table shows the employee with the highest total exception
value descending to the employee with the lowest total exception value.
It may be difficult for there never to be any policy exceptions. However, when the
number of exceptions for an employee is much higher than the average for other
employees, or is increasing over time, it may be a flag for spending that is out of
control or potential fraud.
Since spend policies are implemented to help control costs in your organization,
exceptions might suggest one of the following.
 Employees do not understand the policy.
 They do not consider it fair so do not want to follow it.
 Employees do not feel it necessary to follow the policy.
Once you talk with the employees that have policy exceptions and understand why,
next steps can be determined.

Dashboard: Expense Management Overview

Overview
The Expense Management Overview dashboard provides key metrics for your company's
expense reports and expense report life cycle at a glance. The dashboard can help you track
how the metrics are trending, the impact on cash flow, and help evaluate the need for
changes in the expense report process to optimize it.
NOTE: The Expense Management Overview dashboard is the first in a series of Spend
Management dashboards. These dashboards bring visibility into all spend in the Concur
connected solution wherever it occurs. With visibility into spend, users are able to make
better and more informed decisions regarding spend at their company.
While the Department Manager Overview, Expense Management Overview, and Invoice
Management Overview dashboards display data based on the user's access rights, the
Combined Spend Overview, Expense Management Overview, and Invoice Management
Overview dashboards were designed for users that typically have global access to company
spend data.

Dashboard

Summary Bar
The Summary bar consists of four parts:

• Reports Pending Approval
The total number of expense reports submitted for approval but not yet approved;
and the amount of money associated with these expense reports.
• Unsubmitted Credit Card Transactions
Corporate credit card transactions associated with expense report entries that are
unsubmitted, and transactions on the corporate credit card statement that do not
have a matching expense report entry. Also displays the amount of money
associated with these unsubmitted transactions. Credits are excluded from this
calculation.
• Cash Expense Transactions
The total number of expenses submitted for approval for year-to-date that have
Cash as the payment type; and the amount of money associated with these
expenses.
• Personal Expense Transactions
The percentage of all expense entries submitted for year-to-date that are marked
Personal Expense (do not reimburse), and the amount of money associated with
these expenses.

Section: Reports Pending Approval

Section: Unsubmitted Credit Card Transactions

Section: Cash Expense Transactions
The following tables provide additional information about the Cash Expense Transactions
Details drill-through report:

Data Item
Label/Name
Amounts in [Expense].[Entry Information].[Reporting Displays the currency code for


was run


was run
Report Data Items

Label Name




Payment Type <Payment [Expense].[Entry Displays the payment type

Vendor <Vendor> [Expense].[Entry Displays the vendor

City/Location <City/Location> [Expense].[Entry Displays the city/location

Information].[City/Location]
Transactions <Transaction [Expense].[Entry Displays the transactions

Count> Information].[Entry Key]
Amount <Approved [Expense].[Entry Displays the approved

Amount (rpt)> Information].[Approved Amount amount
(rpt)]

Section: Personal Expense Transactions

The Average Life Cycle section provides a visualization of the current quarter's life cycle
averages for your company's expense reports, as well as the average total days for year-to-
date. All numbers displayed in the Average Life Cycle section are averages.
• The Average Total Days number is the average of the submission, approval, and
payments days for the year-to-date.
• The Current Quarter number is the average of the submission, approval, and
payments days for the current quarter.

To the right of the Current Quarter value is the comparison to the industry average
for an expense report life cycle. The comparison shows the difference between your
company's expense report life cycle days and the industry average for expense
report life cycle days. If the Current Quarter average exceeds the industry average,
a warning icon, , is displayed.
• The Submission number is the average of the days from the date of a transaction
until the time it is submitted in an expense report for the current quarter.
• The Approval number is the average of the days from the first time submission date
of the expense report until it is approved for the current quarter.
• The Payment number is the average of the number of days from approval of the
expense report until date it is submitted for payment for the current quarter.
Section: Aging of Transactions

The Aging of Transactions section provides a visualization of the transaction aging for
unsubmitted credit card transactions.
Unsubmitted credit card transactions are defined as transactions reflected on the corporate
credit card statement that do not have a submitted matching expense report entry. The
aging of a transaction is calculated from the difference between the date of the transaction
and the current date. Credits are excluded from these calculations.
Unsubmitted credit card transactions are grouped in 30-day increments up to 120 days. All
unsubmitted credit card transactions older than 120 days are grouped together under the
120+ bar. The graph also shows the total amount of money for the unsubmitted credit card
transactions within each time period.

Placing your pointer over a bar displays the aging time period for the bar and the total
amount of money associated with unsubmitted credit card transactions for the time period.
The following tables provide additional information about the Aging of Transactions Details
drill-through report:
Data Item
Label/Name
Amounts in [Union3].[Reporting Currency] Displays the currency code for

the reporting currency (for

was run


was run

Report Data Items

Label Name
Aging <Aging> [Union3].[Aging] Displays the aging (case

when [Expense].[Credit
Card Accounts].[Age]< 31
then '1-30'
when [Age] between 31
and 60 then '31-60'
and 90 then '61-90'
and 120 then '91-120'
when [Age] >120 then
'120+'
end,case
when [Expense].[Report
Header
Information].[Age]< 31
then '1-30'
and 60 then '31-60'
and 90 then '61-90'
and 120 then '91-120'
when [Age] >120 then
'120+'
end)

([Expense].[Credit Card
Accounts].[Employee],[Exp
ense].[Report Header
Information].[Employee])
Expense Type <Default [Union3].[Default Expense Displays the expense type

Expense Type> Type] ([Expense].[Credit Card
Accounts].[Default
Expense
Type],[Expense].[Report
Header
Information].[Default
Expense Type])

Type> ([Expense].[Credit Card
Accounts].[Payment
Type],[Expense].[Report
Header
Information].[Payment
Type])


Label Name

Date Date> date ([Expense].[Credit
Card
Date],[Expense].[Report
Header
Date])
Merchant <Merchant [Union3].[Merchant Displays the merchant

City/Location City/Location> City/Location] city/location
Accounts].[Merchant
City/Location],[Expense].[
Report Header
Information].[Merchant
City/Location])
Merchant <Merchant> [Union3].[Merchant] Displays the merchant

Accounts].[Merchant],[Exp
ense].[Report Header
Information].[Merchant])
Amount <Posted [Union3].[Posted Amount] Displays the amount

Amount> ([Expense].[Credit Card
Accounts].[Posted
Amount],[Expense].[Repor
t Header
Information].[Posted
Amount])
Total(Posted <Total(Posted [Posted Amount] Displays the total(Posted

Amount) Amount)> Amount)
Section: Payment Types

Payment types are the way an employee pays for an expense during a transaction. The
Payment Types section provides a visualization of the active payment types associated
with all approved expense entries by quarter; and the amount of money associated with the
approved expenses for each payment type. The Payment Types section also displays the
total amount of money associated with these approved expenses for the year-to-date.
Placing your pointer over a payment type segment on a bar displays the quarter, payment
type, and total amount of money associated with the approved expenses for the payment
type.

The following tables provide additional information about the Invoice Spend by Payment
Method and Vendor - Details drill-through report:
Data Item
Label/Name
Date ParamDisplayValue('pDateOptions') +' | ' Displays the current date
Amounts in [Expense].[Entry Information].[Reporting Displays the currency code for


was run


was run
Report Data Items

Label Name
N/A <Payment Type [Expense].[Entry Displays the payment type

Code> Information].[Payment Type code
Code]
N/A <Payment Type [Expense].[Entry Displays the payment type

Code Name> Information].[Payment Type code name
Code Name]
N/A <Expense Type> [Expense].[Entry Displays the expense type

N/A <Vendor> [Expense].[Entry Displays the vendor

N/A <Payment [Expense].[Entry Displays the payment type

N/A <Transaction "case when ([Fiscal Flag]='Y') Displays the transaction

Quarter> then [Expense].[Entry quarter
Quarter]
Quarter]
end"


Label Name
N/A <Transaction "case when ([Fiscal Flag]='Y') Displays the transaction

Month> then [Expense].[Entry month
Month]
Month]
end"
Section: Top 10 Spending Employee

The Top 10 Spending Employee section provides a visualization of your company's top 10
spending employees, to help identify the types of spend your employees have.
Details about the types of spend are available in the Employee Spend Details drill-
through report. The Employee Spend Details report lets your company know who are the
top spenders and the total spend for those employees.
The Amount column displays an employee's total spend for year-to-date. For each
employee in the list, the Amount column pulls the employee's spend from their expense
reports, but excludes accruals, bookings, parent entries, and personal entries.
Clicking the name of an employee in the list opens a detailed spend report for the employee
in a separate window.

Section: Policy Exceptions by Type

The Policy Exceptions by Type section provides a visualization of your company's top 5
policy exceptions identified on the submitted expense line items for year-to-date. The
purpose of this visualization is to help identify the most common policy exceptions for
expenses. Each bar represents the total number of exceptions for year-to-date.
Placing your pointer over a bar displays the expense type and the total number of policy
exceptions associated with the expense type for year-to-date.

Invoice Management Overview

Overview
The Invoice Management Overview dashboard provides key metrics for your company's
payment requests (invoices) and purchase requests, and the payment request and purchase
request life cycles, at a glance. The dashboard can help you track how the metrics are
trending, the impact on cash flow, and help evaluate the need for changes in the
procurement process to optimize it and optimize cash flow.
While the Department Manager Overview, Expense Management Overview, and Invoice
Management Overview dashboards display data based on the user's access rights, the
Combined Spend Overview, Expense Management Overview, and Invoice Management
dashboards were designed for users that typically have global access to company spend
data.

Dashboard

Section: Aging Payables

The Aging Payables section provides a visualization of the outstanding (not paid) invoice
payables grouped by the age of the invoices in days. Unpaid invoices are grouped in 30-day
increments up to 90 days. Unpaid invoices older than 90 days are grouped together under
the 90> bar. To the right of the bar graph is the total number of unpaid invoices and the
total amount due for these unpaid invoices currently in Invoice. The bar graph only includes
unpaid invoices that are past due.
The data in the Aging Payables section matches the data in the existing Invoice report:
Request Aging Report. The calculation for aging is the difference between the Date of
Invoice and the Current Date field values. The dollar amounts are based on the Approved
Amount field.
The information in this section can be used to help manage cash flow and determine
whether there are outstanding accounts payables that are past due and require attention.

Placing your pointer over a bar displays the invoice aging time period for the bar and the
total amount of money associated with unpaid invoices for the time period.
The following tables provide additional information about the Aging Payables Details drill-
through report:
Data Item
Label/Name
Amounts in [Invoice].[Payment Request Line Displays the currency code for

Items].[Reporting Currency] the reporting currency (for
Age Selected ' ' + ParamDisplayValue('p_Age') + ' ' Displays the age(s) selected
from the Select Age prompts
on the Prompts page

was run


was run

Report Data Items

Label Name
Age Range <Age Range> "case when [Age in Days] < Displays the age range
31then '0-30' when [Age in
Days] between 31 and 60 then
'31-60' when [Age in Days]
between 61 and 90 then '61-90'
when [Age in Days] > 90
then '90+' else null end"
Date]
Expense Type <Expense Type [Invoice].[Payment Request Displays the expense type
Name Name> Line Items].[Expense Type name
Name]
Vendor Name <Supplier [Invoice].[Payment Request Displays the vendor name

Name]

Requested (rpt)> Line Items].[Total Requested requested
(rpt)]
Section: Total Invoice Spend

The Total Invoice Spend and Top 5 Expense Types sections have the same detail
report. They both use the Invoice Expense Type Spend Trend report located in the
Standard Reports > Invoice folder.

The Total Invoice Spend section provides a visualization of the total invoice spend for the
year-to-date by quarter. The spend is derived from invoices that have a status of Paid.
The information in this section can be used to help forecast budgets and spend.

Placing your pointer over a bar displays the quarter and the total year-to-date invoice spend
for the selected quarter. To the right of the bar graph is the total invoice spend for year-to-
date.
Section: Payment Method

The Payment Method section provides a visualization of the year-to-date spend by quarter
for each payment method used to pay for invoices. The spend by payment method is
derived from invoices that have a status of Paid.
The information in this section can be used to help optimize spend on your credit card
programs.

Placing your pointer over a payment method segment on a bar displays the payment
method, quarter, and percentage of invoices paid by the payment method.
The following tables provide additional information about the Invoice Spend by Payment
Method and Vendor - Details drill-through report:
Data Item
Label/Name
Payment Method ParamDisplayValue('p_paymentmethod')+' '
Quarter ParamDisplayValue('p_quarterno')+' ' Displays the yearly quarter
Amounts In '+[Invoice].[Payment Request Header Displays the currency type

Information].[Reporting Currency]
Payment Method ParamDisplayValue('p_paymentmethod')+' ' Displays the method of

payment
Quarter ParamDisplayValue('p_quarterno')+' ' Displays the yearly quarter
Amounts in '+[Invoice].[Payment Request Header Displays the currency code for

Information].[Reporting Currency] the reporting currency (for

was run


was run

Report Data Items

Label Name
<Payment [Invoice].[Payment Request Displays Method of

N/A Method Type> Header Information].[Payment Payment
Method Type]
<Supplier [Invoice].[Payment Request Displays Supplier of Name

N/A Name> Header Information].[Supplier
Name]
<Process "CASE Displays the Year of the

N/A Payment Year Processed Payment
Name> Request Dates and
Statuses].[Fiscal Flag] = 'Y'
THEN [Invoice].[Payment
Request Dates and
Statuses].[Processing Payment
Fiscal Year Name]
ELSE
cast([Invoice].[Payment
Request Dates and
Year], varchar(50))
END"
<Process "CASE Displays the Quarter of the

N/A Payment Processed Payment
Quarter> Request Dates and
Request Dates and
Fiscal Quarter]
ELSE [Invoice].[Payment
Request Dates and
Quarter]
END"


Label Name
<Process "CASE Displays the Quarter of the

N/A Payment Processed Payment
Quarter> Request Dates and
Request Dates and
Fiscal Quarter]
Request Dates and
Quarter]
END"
<Process "CASE Displays the Month of the

N/A Payment Month> Processed Payment
Request Dates and
Request Dates and
Fiscal Month]
Request Dates and
Month]
END"
N/A <Process "CASE Displays the Month of the

Payment Month> WHEN [Invoice].[Payment Processed Payment
Request Dates and
Request Dates and
Fiscal Month]
Request Dates and
Month]
END"


Label Name

Request Dates and
Request Dates and
Fiscal Month]
Request Dates and
Month]
END"

Request Dates and
Request Dates and
Fiscal Month]
Request Dates and
Month]
END"

Section: Top 10 Vendors

The selections you make for the Select Date prompt determine which prompts are
displayed on the page. For example, if you select the Process Payment Date and YTD
options, only the Select Date and Rank prompts are displayed.

The Top 10 Vendors section provides a visualization of the company's top 10 vendors with
the highest total invoice spend for the year-to-date. The Top 10 Vendors section also
displays the payment terms and average days to pay for the top 10 vendors. The Total
Spend value is the year-to-date spend based on the invoices with a status of Paid. The Avg
Days to Pay value is calculated using the Invoice Date and the Paid Date.
The information in this section can be used to help negotiate the best rates and terms with
your vendors, and determine if cash flow is maximized by not paying invoices too soon,
based on the invoice payment terms.

Section: Top 5 Expense Types
The Total Invoice Spend and Top 5 Expense Types sections have the same detail
report. They both use the Invoice Expense Type Spend Trend report located in the
Standard Reports > Invoice folder.


The Top 5 Expense Types section provides a visualization of the year-to-date spend for
the top five Invoice expense types. The spend by expense type is derived from invoices that
have a status of Paid.
The information in this section can be used to help forecast and budget for spend.
Placing your pointer over a bar displays the Invoice expense type name and the total spend
from paid invoices that are associated with the expense type for the year-to-date.

Section: PO vs Non PO Spend

The PO vs Non PO Spend and PO Adoption sections have the same detail report.
The PO vs Non PO Spend section provides a visualization of the purchase order spend
versus non-purchase order spend for the year-to-date by quarter. The purchase order spend
is derived from invoices that have a status of Paid and have an associated purchase order
number. Non-purchase order spend is derived from invoices that have a status of Paid and
do not have an associated purchase order number.

The information in this section can be used to help evaluate purchase order spend and
determine the best approaches for driving more spend through the purchase order system.
Placing your pointer over a segment on a bar displays whether the segment spend is
purchase order spend (PO Spend) or non-purchase order spend (Non-PO Spend), the
quarter, and the percentage of PO Spend or Non-PO spend for the quarter-to-date.
Section: PO Adoption

The PO vs Non PO Spend and PO Adoption sections have the same detail report.
The PO Adoption section provides a visualization of the adoption rate, represented as a

percentage, for your purchase order system for the year-to-date by quarter. The purchase
order adoption rate is defined as the percent of invoices that have an associated purchase
order number compared to the total number of invoices.

The information in this section can be used to help evaluate purchase order adoption rate
for your organization and determine the best approaches for driving more spend through
the purchase order system.
Placing your pointer over a segment on a bar displays the quarter and its purchase order
adoption rate percentage for the quarter-to-date.

Appendix: Remove or Restore the Persona Dashboard Tab

To remove the tab from the menu bar, BI Managers must:
1. With the Persona Dashboard tab displayed, click the icon on the left side of the
menu bar.
2. Click Remove this tab.
If the tab does not appear (was previously turned off), to add the Persona Dashboard tab
back to the menu bar, BI Managers must:
1. Navigate to Public Folders > Intelligence - Standard Reports > Persona

Dashboards.
2. On the right side of the Persona Dashboard row, click the "add" icon.

Chapter 17: Folder – Premium Dashboards
Table of Contents
Chapter 17: Folder – Premium Dashboards ....................................................... 17-1
Sub-folder: Actionable Analytics ........................................................................... 17-1
Dashboard: Executive Overview ........................................................................... 17-1
Description .............................................................................................. 17-1
Value Proposition ...................................................................................... 17-1
Dashboard Output .................................................................................... 17-3
Dashboard: Expense Spend Summary ................................................................... 17-5
Description .............................................................................................. 17-5
Dashboard: Finance & Spend Overview ................................................................. 17-7
Description .............................................................................................. 17-7
Dashboard: Hotel Vendor Normalization Analysis .................................................... 17-9
Summary ................................................................................................ 17-9
Sample ................................................................................................. 17-10
Dashboard: Operational KPI ............................................................................... 17-11
Description ............................................................................................ 17-11
Value Proposition .................................................................................... 17-11
Dashboard Output .................................................................................. 17-12
Dashboard: Travel Market Analysis ..................................................................... 17-13
Description ............................................................................................ 17-13
Value Proposition .................................................................................... 17-13
Dashboard: Travel Program Overview ................................................................. 17-16

Description ............................................................................................ 17-16


Revision History
Novebmer 17 2016 Updated report images to match the current application
February 22 2016 Updated:

• Finance & Spend Overview
• Operational KPI
September 18 2015 Changed the chapter number; no other content changes

Sub-folder: Actionable Analytics

Refer to these Actionable Analytics chapters in the Analysis/Intelligence guide.
Dashboard: Executive Overview

Data Type: Paid Expense Data, Expense Workflow Information
Spend Type: Approved Amount (rpt), Accrual Amt
Date Fields: Various
Unique Data: N/A
Description
This dashboard focuses on the five key areas of interest for finance and expense managers.
They are:
• Operations
• Spend management
• Commodity management
• Administration
• Departmental review
The main landing page of this dashboard provides a snapshot into each of those areas with
some key metrics associated with spend trending, expense time tracking, commodity
breakout, etc. By clicking any of the five panels, more details appear – focusing on
additional trending for each of the metrics on the landing page.
The icons in the left column can be used to navigate between the detailed metrics.
Value Proposition
This dashboard looks at the five key areas of importance for a finance and/or expense
administrator.
Operational Overview
The Operational Overview portion allows dashboard users to quickly evaluate the four key
metrics and analyze if they are in alignment with the previous period. Dashboard users can
quickly view the red and green arrows – and then spend their time focusing on the areas in
need of improvement instead of those areas that are trending correctly.

By tracking metrics – like time to submit and spend on card – management can help drive
messaging and changes within their program that will help alleviate liability and drive
savings through their incentive or rebate programs.
The drilldown view provides actionable information around approvers who are not
responding in a timely manner and travelers who are slow to submit their expense reports.
The longer it takes to expense card transactions or out-of-pocket transactions, the longer it
takes to hit the P/L. This causes cash flow issues and a higher likelihood the travelers will
default or incur card late fees on these transactions.
Spend Analysis
The Spend Analysis portion provides a quick comparison of spend between the previous
year and the trend of the current year. It quickly allows the dashboard user to compare
current spending against the previous year's spend. The graphs provide quick visual cues to
determine whether spending spikes are occurring or whether overall spend is trending up or
down.
The drilldown view provides the trending information for each year included in the report –
giving visibility into three metrics: spend, the number of transactions, and cost per
transaction. This allows dashboard users to understand fluctuating travel spend. Are
travelers spending more? Are they traveling more? Is the increase based on traveler
behavior or is the industry driving up the cost per transaction? Is spend up while the
number of transactions is trending down?
Expense Categories
The Expense Categories portion is useful to understand commodity management and

vendor relationships. The summary page gives a quick graphical view of the top
commodities (expense categories) that account for most of the client's spend.
By clicking the graph, the detail page appears. This allows dashboard users to select the
categories – one at a time – to understand the vendor footprint. This information identifies
the areas that might be of value to try and negotiate a lower or discount rate with that
supplier.
Administration
The Administration portion focuses on three key administrative metrics.

• Cards not Assigned: It shows the number of new travelers who do not yet have an
expense profile. There is a potential liability for those expenses not getting paid for
that travelers.
• % of Employees Submitting Reports: It shows the number of travelers that have
submitted an expense report vs the total number of employees in the company –
giving visibility into the percentage of the employee base that is traveling during that
time period.
• Average Reports (Employee): It shows the average number of reports per
employee being submitted. Assuming the number of travelers is known, this metric
can be used to identify overage situations against the clients contractual tier.

Departments
While it is important to identify individual travel details, understanding how expenses are
distributed across organizational departments is also critical. The Departments portion
provides a breakdown of each of the departments based on size. Clicking each of the circles
gives a view into the top spenders by department and the key spend statistics.
Dashboard Output


Dashboard: Expense Spend Summary

Data Type: Paid Expense Data – Parent Entries & Personal Entries Excluded
Spend Type: Approved Amount (rpt)
Date Fields: Expense Transaction Dates
Unique Data: N/A
Description
This dashboard shows a client's expense data in two distinct views: Region/Country or
Category/Type.
• The Region button (top of the page) provides an overview of spend and expense
transactions for all regions. The graphs on the right side of the page are stacked bar
graphs that show the regional breakdown for the four quarters of the selected year
(shown at the top of the report).
 By clicking the quarters on the graph, the data in the charts change to reflect the
spend and transactions for the selected quarter.
 By clicking the region name in the charts, the data and graphs change to show a
country-by-country breakdown within the selected region.
• The Category button (top of the page) provides an overview of spend and expense
transactions for all spend categories. The graphs on the right side of the page are
stacked bar graphs that show the category breakdown for the four quarters of the
selected year (shown at the top of the report).
 By clicking the quarters on the graph, the data in the charts change to reflect the
spend and transactions for the selected quarter.
 By clicking the category name in the charts, the data and graphs change to show
an expense type breakdown within the selected category.
Value Proposition
This dashboard serves several purposes for several users within an organization:
• Expense administrators receive a consolidated view of the roll-up between
regions/countries and categories/spend types. They can use this data to determine if
there are configuration adjustments that need to be made to provide better visibility
and insight around the budget or around commodities that the business is managing.
• Budget owners and travel/expense managers can access data related to common
T&E questions like:
 How much did we spend in x country or region? How does that compare to last
quarter?
 We put a travel freeze in place in October. Is our spend in the key T&E categories
trending downward?
 What is the company spend in a particular category type? How did we do last
year in the same?
Dashboard Output

Dashboard: Finance & Spend Overview

Data Type: Paid Expense Data
Date Fields: Expense Transaction Dates
Unique Data: N/A
Description
This dashboard looks at the top expense categories for a client in a clean and succinct
manner. The top four categories are displayed for the client with the yearly trending of
spend based on the current year (shown at the top of the page). The remaining categories
are rolled into All Other Categories. The dashboard also shows the quarterly spend, yearly
spend, and comparison to last year's spend for each of the commodities.
Clicking the green arrows on the left side of the page expands the four main category
sections to show additional yearly tending for transaction count and the cost per transaction
for the commodity. It also displays the top suppliers and the top employees who are
spending money for each commodity.
The data and trends can be displayed by year and subsequently by quarter.
Value Proposition
This dashboard displays the top expense categories for a client and answers questions like:
• What is going on?
• Why is it going on (what / supplier)?
• Once I understand what and why, then how can I effectively make changes (who)?
The what is answered in the top level of each category.
Example: How are our T&E expenses trending? What did we spend? How does this
relate to the previous period? Is our spending out of control?
The why is answered in the expanded trending and supplier detail.
Example: Spend is going up – not because we are taking more air trips or staying at
more hotels; those transactions are flat – but the cost per transaction is going up.
That tells me that the industry costs are escalating; the increase I see is not a result
of employee behavior.
Example: I can see that the average cost with our preferred car rental company went
down in Q4 right at the time we negotiated new rates. Despite the increase in rental

transactions, the overall spend in that category has decreased compared to the
previous quarter.
The change involves evaluation at the employee level to identify areas of opportunity –
either with re-education, training, or policy modifications.
Example: Our average cost per transaction in the hotel category is $82 for the
quarter. However, our top 20 spenders in this area spend an average of $250 per
stay. We need to re-educate travelers about preferred programs and per diem
limitations – especially our key offenders.
Dashboard Output

Dashboard: Hotel Vendor Normalization Analysis

Data Type: Credit Card
Spend Type: Posted Amount
Date Fields: Credit Card Transaction Dates
Unique Data: Data unique to Vendor Normalization
Summary
This dashboard displays the normalized hotel property names associated with traveler credit
card purchases. The dashboard uses all of the raw vendor data and analyzes it before
assigning it to a master normalized property.
By clicking on each of the property names on the left side of the page, the hotel property
metrics and spend attributes change to align with that property:
• The middle and bottom half of the page changes with the selection of each property
from the list.
• The graphs show the number of un-normalized properties that were consolidated to
obtain the total spend for the actual property.
• The chart provides additional details of each of the normalized properties.
Value Proposition
This dashboard serves two purposes:

• The first is to evaluate and understand the true spend for each property and
leverage that information to improve a client's negotiating power. Understanding the
normalized consolidated spend for each property gives the client more leverage and
metrics for their supplier negotiations and contract management.
Many times, clients negotiate using un-normalized vendor information, which means
they are likely negotiating with an incorrect spend amount. Using normalized vendor
data, the client can take more accurate spend amounts to their vendors for improved
negotiating power.
• The second is data quality. The lack of industry standards with point-of-sale (POS)
systems, vendors, and merchants all contribute to the inherent need to normalize
vendor information.

Sample
NOTE: The properties on the left appear in order by the amount of spend.

Dashboard: Operational KPI

Data Type: Expense Workflow Information
Date Fields: Various
Unique Data: N/A
Description
This dashboard provides an overview to key operational performance metrics every expense
administrator uses to track the basic health of their program. There are four key metrics
outlined in this report. They each show the current status of the metric compared with the
year and quarter combinations selected for the dashboard (top of the page). Each metric
can be viewed as a trending graphical chart, employee-level details, or the basic KPI
comparison metric.
Value Proposition
This dashboard allows dashboard users to quickly evaluate the four key metrics and analyze
if they are in alignment with their previous period. Dashboard users can quickly view the red
and green arrows – and then spend their time focusing on the areas in need of
improvement instead of those areas that are trending correctly.
By tracking metrics – like time to submit and spend on card – management can help drive
messaging and changes within their program that will help alleviate liability and drive
savings through their incentive or rebate programs.
The drilldown view provides actionable information around approvers who are not
responding in a timely manner and travelers who are slow to submit their expense reports.
The longer it takes to expense card transactions or out-of-pocket transactions, the longer it
takes to hit the P/L. This causes cash flow issues and a higher likelihood the travelers will
default or incur card late fees on these transactions.

Dashboard Output

Dashboard: Travel Market Analysis

Data Type: Concur Travel & Agency Data
Spend Type: Reserved / Booked Amount
Date Fields: Travel Invoice Dates
Unique Data: N/A
Description
This dashboard allows travel and procurement managers to quickly view and evaluate the
travel footprint of their company, how spend is trending, where people are going, and with
which vendors.
The dashboard data can be filtered for specific years and quarters. The basic commodity
types of air, rail, car, and hotel are summarized across the selected years and quarters.
The graphs show the trending of cost, tickets, and average cost per transaction (booking,
ticket, reservation). By clicking a market pair or city (depending on commodity viewing) in
the upper table, the top suppliers within that market or segment pair displays in the lower
table.
Value Proposition
This dashboard provides visibility into the vendor footprint and allows managers to
understand where they might be able to successfully negotiate their vendor relationships.
It is important for managers to understand the trending of spend versus the number of
tickets to distinguish between an industry trend (if the average ticket cost is increasing) or if
the company is taking more air trips (and spending more). The market pair list allows
managers to truly understand where their travelers are flying – not just at the ticket level
but at each key segment.
The segment breakdown shows whether the negotiated vendors are being utilized and the
value is achieved. This information can be used to either negotiate with those suppliers that
meet their footprint or change internal behavior and manage configurations to drive spend
to those preferred suppliers.
The same concept applies to the hotel and car commodities but the review is based on room
nights and rental days.

Dashboard Output


Dashboard: Travel Program Overview

Data Type: Concur Travel & Agency Data
Spend Type: Reserved / Booked Amount
Date Fields: Travel Invoice Dates
Unique Data: N/A
Description
This dashboard gives travel managers a view into the overall ‘health’ of their program as it
relates to key metrics like online adoption, advance purchase and how far in advance
employees are purchasing tickets.
The upper graph compares spend both at a yearly and quarterly level while the lower graph
provides trending information for the various commodities across the selected timeframe.
The dashboard data can be filtered for specific years and subsequent quarters
Dashboard Output

Chapter 18: Folder – Previous Report Versions
Table of Contents
Chapter 18: Folder – Previous Report Versions ................................................. 18-1

Revision History
February 9, 2018 Changed copyright; no other content changes

Chapter 18: Folder – Previous Report

Versions
The Previous Report Versions folder contains the older version of a report if the report
was redesigned by Concur.


Chapter 19: Folder – Spending
Table of Contents
Chapter 19: Folder – Spending .......................................................................... 19-1
Report: Airline Ancillary Fees Summary ................................................................. 19-1
Report: Ancillary Airline Fees Per Ticket ................................................................. 19-4
Report: Drive Adoption ........................................................................................ 19-7
Report: Excessive Personal Car Mileage ............................................................... 19-10
Report: Executive Briefing Summary ................................................................... 19-14
Report: Expense Airline Ancillary Fees - Details .................................................... 19-23
Report: Fare Analysis ........................................................................................ 19-27
Report: Internet Usage...................................................................................... 19-31
Report: Top Spend by Vendor ............................................................................ 19-34
Report: Top Spenders by Employee .................................................................... 19-37
Report: Top Spenders by Expense Type............................................................... 19-40
Report: Travel Summary ................................................................................... 19-43

Revision History
January 8, 2020 Changed copyright and updated the calculations for the Total Hotel Spend and
Total Car Spend columns on the Travel Summary report.
February 28, 2019 Added additional information about the Drive Adoption report filter and
calculations
August 22, 2018 Updated image of the Drive Adoption report
July 12, 2018 Added the Drive Adoption report
June 12, 2018 Added additional information about report prompts and reports to the reports
in the Spending folder
September 18 2017 Updated one of the Executive Briefing Summary report images to show the
new bar graph that replaced the former pie chart

Report: Airline Ancillary Fees Summary

This report will identify all spend on airline ancillary fees. There have been six expense
types that make up the ancillary fees. This report will display each of those expense types,
and the percentage of all airline spend that they make up.
Report Prompts
Date Range Prompt


Options Prompts
• Fee Amount:
 From: Used to filter the report using a defined minimum amount of the ancillary
fees
 To: Used to filter the report using a defined maximum amount of the ancillary
fees
ancillary fees
the ancillary fees
Report Output

Data Item
Label/Name

Date Param') from the Sent for Payment
Date prompt on the Prompts
page
Fee Amount ParamDisplayValue('approvedAmountPara Displays the fee amount entered

m') from the Fee Amount prompt on
the Prompts page
Reporting Currency [[Expense].[Entry Displays the currency code in

GBP)
Report Data Items

Label Name
Total Airline <Total Airline [Ancillary Fees].[Total Airline Amount of the total airline
Spend Spend> Spend] spend approved for
currency
Total Other <Total Other total([Approved Amount] for Amount of the total
Airline Fees Airline Fees> report) ancillary fees approved for
currency
Percent of Total <Percent of Total [Total Other Airline Fees]/[Total Percentage of the total
Airline Spend Airline Spend> Airline Spend] airline spend, not including
ancillary fees
Fee Type <#Airline [Ancillary Fees].[Airline Category type of the

Ancillary Fee Ancillary Fee Type] airline ancillary fee
Type#>
Approved <Approved [Ancillary Fees].[Approved Amount of the ancillary

Amount Amount> Amount] fees approved for
reimbursement by ancillary
fee type
Percent of Other <Percent of total([Approved Amount] for Percentage of the ancillary

Airline Fees Other Airline [Airline Ancillary Fee fees by ancillary fee type
Fees> Type])/[Total Other Airline
Fees]

Report: Ancillary Airline Fees Per Ticket

This report will allow Travel Managers to view how much each employee is spending on
ancillary fees on a per ticket basis.
Report Prompts
Date Range Prompt

• Transaction Date: Used to filter the report by the date range that transaction(s)
were made
Options Prompts

Report Output
Data Item
Label/Name
Departure Date ParamDisplayValue('transactionDatePara Displays the date range from the

m') Transaction Date prompt on the
Prompts page

GBP)
Report Data Items

Label Name
Traveler Name <Primary [Segments].[Primary Traveler] Name of the traveler

Traveler> taking the trip
Ticket Number <Ticket ID> [Segments].[Ticket ID] Ticket number for the
reserved air booking
Booking Total <Booking Total [Segments].[Booking Total Sum of the booking

(reporting (reporting currency amount and the booking
currency)> tax in the reporting
currency
Airline <Transportation [Segments].[Transportation Name of the hotel

Vendor/Hotel Vendor / Hotel Property] property/car rental/airline
Property> company
Departure Date <Departure [Segments].[Departure Date] Departure date (month

Date> day, year format) of the
associated ticket segment



Label Name
Fee Type <Airline Ancillary [Expense].[Entry Category type of the

Fee Type> Information].[Airline Ancillary airline ancillary fee
Fee Type]
Airline <Vendor> [Expense].[Entry Airline vendor associated

Information].[Vendor] with the expense
Date <Transaction [Expense].[Entry Date the transaction was

Date> Information].[Transaction Date] incurred
Amount <Approved [Expense].[Entry Amount of the expense

Amount (rpt)> Information].[Approved Amount approved for
currency

Report: Drive Adoption

This report provides details about the usage and adoption of Concur Drive for mileage
expense entries. The report includes the number of mileage entries, percentage of Concur
Drive adoption, number of mileage entries associated with Concur Drive routes, and the
percentage of Concur Drive routes that were modified. The report also displays the top 10
employees with the highest number of modifications to their mileage amounts provided by
Concur Drive.
The Drive Adoption report is filtered to only show personal car mileage. This filter is based
on the Spend Category Code field value PRCRM. PRCRM is the spend category code for the
Personal Car – Mileage Reimbursement spend category.
The Drive Adoption report displays the data for the current calendar quarter based on the
Sent for Payment Date.
Report Prompts

Report Output
Calculation Information
• # of Mileage Entries
The number of personal car mileage entries.
• Drive Adoption
The number of personal car mileage entries with a Concur Drive/GPS Route attached
divided by the total number of personal car mileage entries.
• Mileage Entries with Drive Routes
The number of personal car mileage entries with a Concur drive/GPS route attached.
This is the same number used in the numerator of the Drive Adoption calculation.
• Drive Route Modifications
The number of personal car mileage entries from Concur Drive (GPS) where the
Business Distance is different than the distance from Concur Drive/GPS divided by
the total number of personal car mileage entries from Concur Drive/GPS.

Because the Business Distance on the personal car mileage expense entry rounds to
the nearest whole number and the distance from the Concur Drive/GPS rounds to the
nearest tenth of a percent, there is a 0.5 standard deviation used in the calculation.
For example, if the distance from Concur Drive/GPS was 10.6 and the Business
Distance on the expense entry was 11, then this would not be considered a
modification because 10.6 is less than the 0.5 standard deviation.
However, if the distance from Concur Drive/GPS was 10.3 and the Business Distance
on the expense entry was 11, then this would be considered a modification because
10.3 is greater than the 0.5 standard deviation.

Report: Excessive Personal Car Mileage

Travelers will use a personal car to travel for business. In many cases, it may be more cost
effective for the company to instead rent a car on a trip. This report will enable companies
to identify how much is being spend on car mileage, and create and enforce a sensible
policy.
Report Prompts

• Transaction Date: Used to filter the report by the date range that transaction(s)
were made
• Distance Units: Used to select if the distance should be shown in “Miles” or
“Kilometers”
• Break Even Distance: Used to define the distance in which the cost of renting a car
was equal to the cost of using a personal car to travel for business
Options Prompts
• Currencies: Used to filter the report by the currency in which the employee(s) is
reimbursed
Report Output

Data Item
Label/Name
Transaction Date ParamDisplayValue('dateRangeParam') Displays the date range from the

Prompts page
Distance Units ParamDisplayValue('distanceUnitParam') Displays the selected Miles or

Kilometers option from the
Distance Unit prompt on the
Prompts page
Break Even ParamDisplayValue('breakevenDistancePa Displays the breakeven distance

Distance ram') entered from the Break Even
Distance prompt on the
Prompts page

run

corresponding page

run
Report Data Items

Label Name


expense report




Label Name
Business <Business round( CASE WHEN Number of miles driven for

Distance Distance> ?distanceUnitParam? = 'Miles' business in miles or
AND [Expense].[Car kilometers
Expenses].[Distance Unit Code]
= 'KM' THEN [Expense].[Car
Expenses].[Business Distance]
* .621371 WHEN
?distanceUnitParam? =
'Kilometers' AND
[Expense].[Car
Expenses].[Distance Unit Code]
= 'MILE' THEN [Expense].[Car
* 1.60934 ELSE [Expense].[Car
END ,0)
Reimbursement <Reimbursement [Expense].[Entry Currency in which the

Currency Currency> Information].[Reimbursement employee is reimbursed
Currency]

Amount Amount> Information].[Approved approved for
Amount] reimbursement, converted
as needed to the
employee's reimbursement
currency

Report: Executive Briefing Summary

This report allows users to evaluate several key metrics in a single report. Users can track
the following data point with this report:
• T&E Summary
• Total T&E Spend (by Month)
• Total T&E Spend (Top Five by Category)
• Top Five Spend Trend by Category
• Vendor Analysis
• Top Five Vendor Spend by Airline
• Top Ten Vendor Spend by Hotel
• Top Five Vendor Spend by Car Rental
• Top Five Vendor Spend by Cell Provider
• Year over Year
• Total Approved Spend
• Total Number of Reports Processed
• Category Spend Trend
Report Prompts
Date Range Prompt


Report Output
T&E Summary report page:

Vendor Analysis report page:

Year Over Year report page:
Expense Type Spend Trend report page:

Data Item
Label/Name
Sent for Payment ' ' + ParamDisplayValue('Date Sent for Displays the date range from the
Date Payment') Sent for Payment Date prompt
on the Prompts page
All Expense ' '+ParamDisplayValue('Date Sent for Displays the date range from the
Reports Sent for Payment') Sent for Payment Date prompt
Payment on the Prompts page

run

corresponding page

run
Report Data Items
T&E Summary

Label Name

(x1000) Amount (rpt)> Information].[Total Approved be reimbursed
Amount (rpt)]
N/A <#Month#> [Expense].[Report Dates and Month and year that the
Statuses].[Month] + ' ' + report was sent for
cast_char([Expense].[Report reimbursement to the
Dates and Statuses].[Year]) employee(s)
Approved <Approved [Total Spend by Expense Type - Amount of the expenses

(x1000) Amount (rpt)> Ranking].[Approved Amount approved for
currency


Label Name
Expense Type <#Expense if([Total Spend by Expense Expense Type

Type#> Type - Ranking].[Rank]<6)
then ([Total Spend by Expense
Type - Ranking].[Expense
Type]) else (case
THEN 'Other'
when # sq($runLocale )# = 'zh-cn'
THEN '其他'
when # sq($runLocale )# = 'en-gb'
THEN 'Other'
when # sq($runLocale )# = 'fr-fr'
THEN 'Autre'
THEN 'Sonstiges'
THEN 'その他'
when # sq($runLocale )# = 'zh-tw'
THEN '其他'
else 'Other'
end)

(x1000) Amount (rpt)> Information].[Approved Amount approved for
currency


Label Name
Expense Type <#Expense if([Expense].[Entry Expense Type

Type#> Information].[Expense Type] in
([Total Spend by Expense
Type].[Expense Type]))then
([Expense].[Entry
Information].[Expense Type])
else (case
THEN 'Other'
when # sq($runLocale )# = 'zh-cn'
THEN '其他'
when # sq($runLocale )# = 'en-gb'
THEN 'Other'
when # sq($runLocale )# = 'fr-fr'
THEN 'Autre'
THEN 'Sonstiges'
THEN 'その他'
when # sq($runLocale )# = 'zh-tw'
THEN '其他'
else 'Other'
end)
Statuses].[Month] + ' ' + report was sent for
Vendor Analysis

Label Name
Approved <Approved [Spend by Airline - Amount of the expenses

(x1000) Amount (rpt)> Ranking].[Approved Amount for the top 5 air vendors,
(rpt)] approved for
currency
N/A <#Vendor#> if([Spend by Airline - Top 5 airline vendors

Ranking].[Rank]<6) then associated with the
([Spend by Airline - expenses, balance grouped
Ranking].[Vendor]) else as “Other”
('OTHER')
Approved <Approved [Spend by Hotel - Amount of the expenses

(x1000) Amount (rpt)> Ranking].[Approved Amount for the top 10 hotel
(rpt)] vendors, approved for


Label Name
currency
N/A <#Vendor#> if([Spend by Hotel - Top 10 hotel vendors

Ranking].[Rank]<11) then associated with the
([Spend by Hotel - expenses, balance grouped
Ranking].[Vendor]) else as “Other”
('OTHER')
Approved <Approved [Spend by Car Rental Company Amount of the expenses

(x1000) Amount (rpt)> - Ranking].[Approved Amount for the top 5 car rental
currency
N/A <#Vendor#> if([Spend by Car Rental Top 5 car rental vendors

Company - Ranking].[Rank]<6) associated with the
then ([Spend by Car Rental expenses, balance grouped
Company - Ranking].[Vendor]) as “Other”
else ('OTHER')
Approved <Approved [Spend by Cell Phone Provider - Amount of the expenses

(x1000) Amount (rpt)> Ranking].[Approved Amount for the top 5 cell phone
currency
N/A <#Vendor#> if([Spend by Cell Phone Top 5 cell phone vendors

Provider - Ranking].[Rank]<6) associated with the
then ([Spend by Cell Phone expenses, balance grouped
Provider - Ranking].[Vendor]) as “Other”
else ('OTHER')
Year Over Year

Label Name

(x1000) Amount (rpt)> Information].[Total Approved be reimbursed
Amount (rpt)]
Year <#Year#> [Expense].[Report Dates and Year that the payment was
Statuses].[Year] sent for reimbursement to
the employee(s)
N/A <#Month#> [Expense].[Report Dates and Month that the payment

Statuses].[Month] was sent for
reimbursement to the
employee(s)
Reports <# Reports> [Expense].[Report Header Total number of expense

Information].[Report Key] reports processed


Label Name
Year <#Year#> [Expense].[Report Dates and Year that the expense

Statuses].[Year] reports were processed
Month <#Month#> [Expense].[Report Dates and Month that the expense

Statuses].[Month] reports were processed
Expense Type Spend Trend

Label Name
N/A <#Expense [Expense].[Entry Expense type assigned to

Type#> Information].[Expense Type] the expense
Statuses].[Month] + ' ' + payment was sent for
Approved <#1234#> [Expense].[Entry Amount of the expense

Amount (rpt) Information].[Approved Amount approved for
currency

Report: Expense Airline Ancillary Fees - Details

This report provides a detailed breakdown of spend on airline ancillary fees. In conjunction
with the Airline Ancillary Fees Summary report, a travel manager can have a complete
breakdown of the amount employees are spending on Ancillary Airline fees.
Report Prompts

Date Range Prompt

Options Prompt
• Fee Amount:
 From: Used to filter the report using a defined minimum amount of the ancillary
fees
 To: Used to filter the report using a defined maximum amount of the ancillary
fees
ancillary fees
the ancillary fees
Employees: Used to filter the report by the name of employee(s) who booked trips
Report Output

Data Item
Label/Name
Sent for Payment ParamDisplayValue('sentForPaymentDate Displays the date range from the
Date Param') Sent for Payment Date prompt
on the Prompts page
Fee Amount ParamValue('approvedAmountParam') Displays the fee amount entered

from the Fee Amount prompt on
the Prompts page

GBP)
Report Data Items

Label Name
Fee-Expense <Airline [Expense].[Entry Category type of the

Category Ancillary Fee Information].[Airline airline ancillary fee
Type> Ancillary Fee Type]
Employee <Employee> [Expense].[Report Header Employee last name,

Information].[Employee Last first name, and middle
Name] + ', ' + initial
Name]


Label Name

employee


expense report


credit card
Vendor <Vendor> CASE WHEN [Expense].[Entry Vendor associated with the

Information].[Vendor (from list)] is expense
not missing and [Expense].[Entry
Information].[Vendor (from list)] <> ''
THEN [Expense].[Entry
Information].[Vendor (from list)]
Information].[Vendor (free-form
entry)] END


currency

Report: Fare Analysis

This report will enabled Travel Managers to evaluate the flights selected by travelers and
quickly compare the Quoted Price to the best available GDS and Internet prices.
Report Prompts

Date Range Prompt

• Date Field: Used to select if the report should be run using the purchased date or
departure date
• Range: Used to filter the report by the date range of the purchased date or
departure date
Options Prompts
• Primary Travelers: Used to filter the report by the name of the traveler(s) taking
the trip(s)
• Employee IDs: Used to filter the report by the Employee ID of the employee(s) who
booked the trip(s)
Report Output

Data Item
Label/Name
N/A ParamDisplayValue('dateFieldParam') + ' ' Displays the option selected in

+ ParamDisplayValue('dateRangeParam') the Date Field prompt and the
date range entered in the Range
Report Data Items

Label Name
Primary Primary Traveler [Travel].[Trips].[Primary Name of the traveler(s)

Traveler Traveler] taking the trip
Employee ID Employee ID [Travel].[Trips].[Employee ID] Employee ID of the

trip
Purchased Date Entered Date [Travel].[Booking Date the trip was

Decisions].[Entered Date] purchased (Month Day,
Year format)
GDS Code GDS Code [Travel].[Booking Identifies the GDS system

Decisions].[GDS Code] used during the booking
Departure Station One [Travel].[Booking Full Name of the origin

Airport Name Decisions].[Station One Name] station of the city pair (for
example, Seattle-Tacoma)


Label Name
Departure Station One CASE [Travel].[Booking Departure airport code

Airport Code Code Decisions].[Station One Code]
WHEN '-1' THEN ''
ELSE [Travel].[Booking
Decisions].[Station One Code]
END
Arrival Airport Station Two [Travel].[Booking Full name of the

Name Decisions].[Station Two Name] destination station of the
Atlanta)
Arrival Airport Station Two CASE [Travel].[Booking Three-digit alphabetical

Code Code Decisions].[Station Two Code] identifier for the
WHEN '-1' THEN '' destination station of the
ELSE [Travel].[Booking ATL)
Decisions].[Station Two Code]
END
Departure Date Start Date [Travel].[Booking Start date of the trip

Decisions].[Start Date]
Airline Name Transportation [Travel].[Booking Name of the hotel

Vendor / Hotel Decisions].[Transportation property/car rental/airline
Property Vendor / Hotel Property] company
Booking Booking [Travel].[Booking Currency the trip was

Currency Currency Decisions].[Booking Currency] booked in (for example,
CAD)
Selected Price Selected Price [Travel].[Booking Price selected by the

Decisions].[Selected Price] employee booking the trip
Best GDS Price Best GDS Price [Travel].[Booking Best price available from
Decisions].[Best GDS Price] the GDS to the employee
at the time of booking
Best Internet Best Internet [Travel].[Booking Best price available from

Price Price Decisions].[Best Internet Price] the internet to the
employee at the time of
booking
Is Cliqbook Is Cliqbook [Travel].[Trips].[Is Cliqbook Indicates if a trip was

Booked? Booked Trip Booked Trip] booked using Concur
Travel

Report: Internet Usage

Travelers will frequently charge a company for internet usage at several locations (hotel,
airport, etc). These fees can add up quickly and other cheaper options are available. For
example, a company may choose to issue an Air Card to frequent travelers. This report will
enable companies to identify how much is being spent on internet usage, and create and
enforce a sensible policy.
Report Prompts

were incurred
• Breakeven Amount: Used to define the amount in which the cost of using an
alternative option for internet usage was equal to the cost of using the internet at
several locations (hotel, airport, etc.)
• Expense Types: Used to filter the report by the expense type assigned to the
expense
Options Prompts
Report Output

Data Item
Label/Name
Transaction Date ParamDisplayValue('pTransactionDate') Displays the date range from the

Prompts page
Expense Types ParamDisplayValue('expenseTypeParam') Displays the expense types

page
Break Even ParamDisplayValue('breakevenAmountPar Displays the breakeven amount

Amount am') entered in the Break Even
Amount prompt on the Prompts
page

GBP)

run

corresponding page

run
Report Data Items

Label Name

Transaction <Transaction [Expense].[Entry Year that the transactions

Year Year> Information].[Transaction Year] were incurred
Transaction <Transaction [Expense].[Entry Month that the

Month Month> Information].[Transaction transactions were incurred
Month]

currency

Report: Top Spend by Vendor

This report ranks vendors with the highest amount of submitted expenses during a specified
timeframe.
Report Prompts
Date Range Prompt

 From: Used to filter the report using a defined start date that transactions were
incurred
 To: Used to filter the report using a defined end date that transactions were
incurred
 Earliest Date: Used to filter the report using the earliest date that transactions
were incurred
 Latest Date: Used to filter the report using the latest date that transactions
were incurred
• Rank:
 From: Used to filter the report using a defined minimum number of top vendors
to rank in the report (for example, to show the top 10 vendors, enter 10)
 To: Used to filter the report using a defined maximum number of top vendors to
rank in the report
 Lowest Value: Used to filter the report using the lowest number of top vendors
to rank in the report
 Highest Value: Used to filter the report using the highest number of top vendors
Report Output

Data Item
Label/Name
Transaction Date ' Displays the date range from the

'+ParamDisplayValue('Transaction_Date') Transaction Date prompt on the
Prompts page
Rank ' '+ParamDisplayValue('Rank') Displays the rank value from the

Rank prompt on the Prompts
page

run

corresponding page

run
Report Data Items

Label Name
Rank <Rank> rank(total([Expense].[Entry Rank value of top vendor

(rpt)]) for report prefilter)



Report: Top Spenders by Employee

This report lists employees with the highest amount of posted entries.
Report Prompts
The administrator can select the ranking of the top spending employees to be displayed – 1
being the employee with the highest amount of submitted expenses. For example, entering
lowest to 10 will return the top 10 spenders. The user can also select one or more values for
the transaction year. Both of these prompts are optional.
Date Range Prompt

 From: Used to filter the report using a defined start date that the payments were
sent for reimbursement to the employee(s)
 To: Used to filter the report using a defined end date that the payments were

 Earliest Date: Used to filter the report using the earliest date that the payments
were sent for reimbursement to the employee(s)
 Latest Date: Used to filter the report using the latest date that the payments
• Rank:
 From: Used to filter the report using a defined minimum number of top spenders
to rank in the report (for example, to show the top 10 spenders, enter 10)
 To: Used to filter the report using a defined maximum number of top spenders to
rank in the report
 Lowest Value: Used to filter the report using the lowest number of top spenders
 Highest Value: Used to filter the report using the highest number of top
spenders to rank in the report
Report Output

Data Item
Label/Name
Sent for Payment ' Displays the date range from the
Date '+ParamDisplayValue('Sent_for_Payment Sent for Payment Date prompt
_Date') on the Prompts page
Rank ' '+ParamDisplayValue('Rank1') Displays the rank value from the

page

run

corresponding page

run
Report Data Items

Label Name
Rank <Rank> rank(total([Expense].[Entry Rank value of top spender

Information].[Approved Amount
(rpt)]) for report prefilter)


currency

Report: Top Spenders by Expense Type

This report lists employees with the highest amount of submitted expenses within expense
types during a specified timeframe.
Report Prompts
The administrator can select the rank of the top spending employees to be displayed – 1
being the employee with the highest amount of posted entries. For example, entering lowest
to 5 will return the top 5 spenders for each expense type. The user can also select a date
range. Both of these prompts are optional.
Date Range Prompt

 From: Used to filter the report using a defined start date that the payments were
 To: Used to filter the report using a defined end date that the payments were

 Earliest Date: Used to filter the report using the earliest date that the payments
 Latest Date: Used to filter the report using the latest date that the payments
• Rank:
 From: Used to filter the report using a defined minimum number of top expense
types to rank in the report (for example, to show the top 10 expense types, enter
10)
 To: Used to filter the report using a defined maximum number of top expense
types to rank in the report
 Lowest Value: Used to filter the report using the lowest number of top expense
types to rank in the report
 Highest Value: Used to filter the report using the highest number of top
expense types to rank in the report
Report Output

Data Item
Label/Name
Sent for Payment ' Displays the date range from the
Date '+ParamDisplayValue('Sent_for_Payment Sent for Payment Date prompt
_Date') on the Prompts page
Rank ' '+ParamDisplayValue('Rank1') Displays the rank value from the

page

run

corresponding page

run
Report Data Items

Label Name



currency
Rank <Rank> rank(total([Expense].[Entry Rank value of the top

Information].[Approved Amount expense type
(rpt)]) for ([Expense].[Entry
Information].[Expense Type])
prefilter)

Report: Travel Summary

This report provides some key summary statistics for flights, hotels, and car rentals during a
specified timeframe. It provides counts and cost figures and distinguishes between the
number of trip components made using the online booking tool compared to booking with
the help of a travel agent. It provides some important performance indicators for managing
the travel program.
Report Prompts

Date Range Prompt

• Creation Date: Used to filter the report by the date range that the expense reports
were created
Options Prompts
organization
Report Output
Data Item
Label/Name
Creation Date ''+ Displays the date range from the

ParamDisplayValue('creationDateParam') Creation Date prompt on the
Prompts page

GBP)

run

Data Item
Label/Name

corresponding page

run
Report Data Items
Flight Summary

Label Name
N/A <#Status#> CASE WHEN Indicates if the rows are

[Travel].[Reservations and “Void” or “Nonvoid” tickets
Tickets].[Ticket Status] = 'Void'
THEN 'Void' ELSE 'Nonvoid' END
N/A <#Total#> case Displays the header “Total

when # sq($runLocale )# = Tickets” in the report
'en' THEN 'Total Tickets' user's language (for
example, for Spanish
when # sq($runLocale )# = users, the header will read
'zh-cn' THEN '总票数' “Total de billetes”)
'en-gb' THEN 'Total Tickets'
'fr-fr' THEN 'Total des billets'
'de' THEN 'Tickets gesamt'
'ja' THEN '合計チケット数'
'zh-tw' THEN '總計機票'
then 'Celkem jízdenek/letenek'
BR' then 'Total de bilhetes'
then 'Total de billetes'
else 'Total Tickets'
end


Label Name
N/A <#Source#> CASE WHEN [Travel].[Trips].[Is Indicates in the column

Cliqbook Booked Trip] = 'Y' header if the trips were
THEN 'Cliqbook Tickets' ELSE booked using Concur
'Agent Tickets' END Travel or a travel agent
(Agent Tickets or Concur
Tickets)
N/A <#Total Paid [Travel].[Reservations and Amount being paid, in the

(reporting Tickets].[Total Paid (reporting reporting currency
currency)#> currency)]
Hotel Summary

Label Name
Total Rooms <Number of [Hotel Details].[Number of Total number of rooms

Units> Units] reserved
Total Nights <Number of [Hotel Details].[Number of Total number of nights

Days/Nights> Days/Nights] stayed at hotels
Total Hotel <Total Hotel [Travel].[Reservations and Total sum of the booking
Spend Spend> Tickets].[Booking Total amount and the booking
(reporting currency)] tax for all hotel stays
Concur Travel <Concur Travel [Hotel Details].[Concur Travel Indicates the number of
Reservations Reservations> Reservations] rooms booked using
Concur Travel
Concur Travel <Concur Travel [Hotel Details].[Concur Travel Indicates the percentage
Percentage Percentage> Percentage] of rooms booked using
Concur Travel
Agent <Agent [Hotel Details].[Agent Indicates the number of

Reservations Reservations> Reservations] rooms booked using a
travel agent
Agent <Agent [Hotel Details].[Agent Indicates the percentage

Percentage Percentage> Percentage] of rooms booked using a
travel agent
Potential Room <Potential Room [Potential Nights] - [Hotel Estimated number of

Nights Nights> Nights] nights in a hotel based on
the difference between the
arrival and departure dates
of a trip.

Car Rental Summary

Label Name
Total Cars <Number of [Car Details].[Number of Units] Total number of cars

Units> rented
Total Days <Number of [Car Details].[Number of Total number of days cars

Days/Nights> Days/Nights] were rented
Total Car Spend <Total Car [Travel].[Reservations and Total sum of the booking
Spend> Tickets].[Booking Total amount and the booking
(reporting currency)] tax for all cars rented
Concur Travel <Concur Travel [Car Details].[Concur Travel Indicates the number of
Reservations Reservations> Reservations] cars booked using Concur
Travel
Concur Travel <Concur Travel [Car Details].[Concur Travel Indicates the percentage
Percentage Percentage> Percentage] of cars booked using
Concur Travel
Agent <Agent [Car Details].[Agent Indicates the number of

Reservations Reservations> Reservations] cars booked using a travel
agent
Agent <Agent [Car Details].[Agent Indicates the percentage

Percentage Percentage> Percentage] of cars booked using a
travel agent
Potential Car <Potentials Car [Potential Nights] - [Car Days] Estimated number of
Days Days> rental days based on
difference between the
arrival and departure dates
of a trip.

Chapter 20: Folder – Tax
Table of Contents
Chapter 20: Folder – Tax ................................................................................... 20-1
Report: Attendee Tax Amounts............................................................................. 20-1
Report: Australian Fringe Benefit Tax Analytics Dashboard....................................... 20-3
Report: Australian Fringe Benefit Tax Details ....................................................... 20-13
Report: Mileage/Fuel Receipt Reconciliation Report ............................................... 20-19
Report: UK VAT Dashboard ................................................................................ 20-21
Report: VAT Reclaimed Amounts ........................................................................ 20-25

Last Revised: December 9, 2019
Revision History
November 17, 2018 Updated the Australian Fringe Benefit Tax Analytics Dashboard and Australian
Fringe Benefit Tax Details report
February 10, 2018 Updated the UK VAT Dashboard report
January 17, 2018 Reverted updates to the UK VAT Dashboard
January 13, 2018 Changed copyright and updated the following reports:
• Australian Fringe Benefit Tax Analytics Dashboard

• UK VAT Dashboard
September 18 2015 Changed the chapter number

Updated the prompt page for the Mileage/Fuel Receipt Reconciliation Report
August 14 2015 Moved from single book to individual "chapters"

Added new sample report for Attendee Tax Amounts

Report: Attendee Tax Amounts

This report captures the Australian requirement to report specific expenses to the Australian
Tax office on a yearly basis for those expenses for each employee.
Report Prompts

Report Output

Report: Australian Fringe Benefit Tax Analytics Dashboard

Australian businesses are required to pay a Fringe Benefits Tax (FBT) on meal
entertainment expenses where a meal benefit is extended to an employee or their associate
in their home location.
The Australian Tax Office (ATO) provides businesses with two primary methods for
calculating the FBT liability – Actual & 50/50 method. A business must elect – before the
FBT reporting year – which method it will use.
Within Concur Expense, we provide FBT functionality where an expense can be split and
prorated based on the attendee type. This allows businesses who use the "Actual" method
for reporting FBT to correctly post the FBT-able portion of the expense to their finance
system.
However, currently, businesses do not have the ability to easily determine which FBT
calculation method will require them to pay the least amount of FBT that is associated with
meal entertainment expenses. This Australian Fringe Benefit Tax Analytics Dashboard
provides the solution.
! IMPORTANT: This report should be used for information only – it does not provide any
financial, taxation, or accounting advice.
Report Description
The Australian Fringe Benefit Tax Analytics Dashboard provides the reporting capability to
analyze the meal entertainment spend by each of the calculation methods and determine
which method will realize the lowest FBT amount to be paid by the business. The dashboard
also includes a calculation to determine the potential minor benefit tax exemption and its
impact to the Actual method. The business will then be able to use this data to elect the
optimal FBT calculation method for the upcoming year. This is based on employee country
of Australia and the reimbursement currency of AUD.
Calculations
• Actual: Approved Amount (Reimbursement Currency) * Gross Up Factor Variable *
Tax Rate Variable
With filters on Transaction Date, Attendee Status/Attendee Type, Expense Type,

Foreign/Domestic
• Actual Method with Minor Benefit Exemption: The minor benefit exemption
calculation is based on the expense type selection(s) made in the Minor Benefit
Exemption Expense Type prompt on the Prompts page.
 If the minor benefit exemption expense (based on expense type selection) is over
$300 AUD, the expense is NOT exempt and should be included in the Actual
Method with Minor Benefit Exemption calculation.

 If the minor benefit exemption expense (based on expense type selection) is

under $300 AUD and it meets either criteria A OR criteria B listed below, then the
expense is NOT exempt and should be included in the Actual Method with Minor
Benefit Exemption calculation.
Criteria A - For an employee/attendee combination, there are more shared

minor benefit expenses than the number of expenses entered by the reporting
user in the Maximum Number of Shared Employee & Attendee Expense
Entries for Minor Benefit Exemption Calculation prompt. This prompt
defaults to 7 per expense type.
Criteria B - For an employee/attendee combination, the total amount of shared

minor benefit expenses is greater than the amount entered by the reporting user
in the Maximum Amount of Shared Employee & Attendee Expense Entries
for Minor Benefit Exemption Calculation prompt. This prompt defaults to
$1,000 AUD per expense type.
NOTE: The intent of criteria A and B is to exclude any minor fringe benefits from
the exemption if they are recurring. For example, if the Maximum Number of
Shared Employee & Attendee Expense Entries for Minor Benefit
Exemption Calculation prompt is set to 7, and a manager takes an employee
to lunch every Friday more than seven times, the lunch expenses would NOT be
exempt. But if the manager took the employee to lunch only one time, the lunch
expense would be exempt.
 If the minor benefit exemption expense (based on expense type selection) is

under $300 AUD and it does not meet either criteria A OR B, then it is a minor
benefit exemption. The expense should be totaled as a minor benefit exemption
and subtracted from the Actual Method with Minor Benefit Exemption calculation.
• 50/50: Approved Amount (Reimbursement Currency) * Gross Up Factor Variable *

Tax Rate Variable * 0.5
With filters on Transaction Date, Expense Type, and Foreign/Domestic

Report Prompts

The prompts are:

• Transaction Date: The report user enters the date range.
• Attendee Status –or– Attendee Type: Only one of these prompts appears.
 If the entity has one or more records where the Attendee Status field is
populated with "Non-traveling," then the Attendee Status prompt appears. The
user can select Non-traveling if desired. Then, the dashboard will include only
employees with the attendee status of Non-traveling.
 If the entity has no records where the Attendee Status field is populated with
"Non-traveling," then the Attendee Type prompt appears. The user can select
the desired attendee type.
• Expense Type: The user selects one or more expense types.
• Foreign or Domestic: The user selects as appropriate. The default is Domestic.
• Gross Up Factor: The user enters/changes the factor as desired. The default is
2.0647.
• Tax Rate: The user enters/changes the rate as desired. The default is 47.
• Minor Benefit Exemption Expense Type: The user selects one or more expense
types for calculating the minor benefit exemption.
• Maximum Number of Shared Employee & Attendee Expense Entries for
Minor Benefit Exemption Calculation: The user enters/changes the maximum
number of expense entries allowed per expense type. The default is 7 per expense
type.
• Maximum Amount of Shared Employee & Attendee Expense Entries for Minor
Benefit Exemption Calculation: The user enters/changes the maximum dollar
amount allowed for expense entries per expense type. The default is $1000 AUD per
expense type.

Report Output
The dashboard contains the following sections:
Fringe Benefits Tax Methods

The Fringe Benefit Tax Methods section contains two subsections: Tax Method
Comparison and Minor Benefit Exemption. The Tax Method Comparison section
shows a comparison between the three tax calculations, with the savings listed. The
calculation that has the greatest savings is colored green with the savings listed below it.
The Minor Benefit Exemption section shows the Minor Benefit Exemption field amount
and the number of expense entries that qualify for the minor benefit exemption displayed in
the Entry Count field. Clicking the number displayed in the Entry Count field drills down to
the Australian Fringe Benefit Tax Details report.
Spend By Attendee Type
The Spend by Attendee Type section shows a pie chart with spend for each attendee
type. The Spend by Attendee Type pie chart includes Traveling Status with Attendee
Type.
Trend Performance
The Trend Performance section provides a comparison of the two tax methods for the
preceding 12 months before the end of the date range entered. The bar graph comparison
also includes visuals for the Actual with Minor Benefit Exemption field values for each
month.

Top 5 Expense Types
The Top 5 Expense Types section contains a pie chart that displays the top five expense
types that contribute the most to the fringe benefit spend. The pie chart displays a key for
the top five expense types, and for each expense type, the Total Approved Amount
associated with the fringe benefit spend.

Top Spenders By Employee
The Top Employee Spenders section lists the top 10 spenders and the tax calculations for
each tax type. This section is sorted by the Total Approved Amount column, highest to
lowest. This section is displayed on the dashboard when Employee is selected in the Top
Spenders by Employee or Attendee prompt on the Prompts page.

Top Spenders By Attendee
The Top Spenders By Attendee section lists the top 10 attendee spenders and the tax
calculations for each tax type. This section is displayed on the dashboard when Attendee is
selected in the Top Spenders by Employee or Attendee prompt on the Prompts page.

Top 10 Expense Types By Attendee Type
The Top 10 Expense Types by Attendee Type section lists the attendee type breakdown
for the top 10 expense types and the tax calculations for each tax type.

Report: Australian Fringe Benefit Tax Details

Australian businesses are required to pay a Fringe Benefits Tax (FBT) on meal
entertainment expenses where a meal benefit is extended to an employee or their associate
in their home location.
The Australian Tax Office (ATO) provides businesses with two primary methods for
calculating the FBT liability – Actual & 50/50 method. A business must elect – before the
FBT reporting year – which method it will use.
! IMPORTANT: This report should be used for information only – it does not provide any
financial, taxation, or accounting advice.

Report Prompts

The prompts are:

• Transaction Date: The report user enters the date range.
• Attendee Status –or– Attendee Type: Only one of these prompts appears.
 If the entity has one or more records where the Attendee Status field is
populated with "Non-traveling," then the Attendee Status prompt appears. The
user can select Non-traveling if desired. Then, the dashboard will include only
employees with the attendee status of Non-traveling.
 If the entity has no records where the Attendee Status field is populated with
"Non-traveling," then the Attendee Type prompt appears. The user can select
the desired attendee type.
• Expense Type: The user selects one or more expense types.
• Foreign or Domestic: The user selects as appropriate. The default is Domestic.
• Gross Up Factor: The user enters/changes the factor as desired. The default is
2.0647.
• Tax Rate: The user enters/changes the rate as desired. The default is 47.
• Minor Benefit Exemption Expense Type: The user selects one or more expense
types for calculating the minor benefit exemption.
• Maximum Number of Shared Employee & Attendee Expense Entries for
Minor Benefit Exemption Calculation: The user enters/changes the maximum
number of expense entries allowed per expense type. The default is 7 per expense
type.
• Maximum Amount of Shared Employee & Attendee Expense Entries for Minor
Benefit Exemption Calculation: The user enters/changes the maximum dollar
amount allowed for expense entries per expense type. The default is $1000 AUD per
expense type.
Report Output
If an expense qualifies for a minor benefit exemption under the under the Actual method of
valuing entertainment, the Actual Method with Minor Benefit Exemption Amount
column defaults to 0.00. If not, the value in the Actual Method with Minor Benefit
Exemption Amount column for the expense will be the same as the tax amount value in
the Actual column.
 For more information about the minor benefit exemption calculation, refer to the
Report: Australian Fringe Benefit Tax Analytics Dashboard section in this guide.




Report: Mileage/Fuel Receipt Reconciliation Report

This report shows:

• Report journeys where there is shortage of VAT
• Report Fuel Receipts where there is surplus VAT remaining
Report Prompts

Report Output

Report: UK VAT Dashboard

Companies that do business across national borders often incur a hidden cost – value-added
tax (VAT). VAT is added to the goods and services that companies buy in some countries.
This tax can add up to 25% to the cost of a business travel purchase and appear in
unexpected places.
Companies that do business across country borders can generally reclaim the VAT they have
paid on their purchases. However, VAT has to be recovered from each country individually,
the process is complex, and the languages are different. As a result, most companies simply
do not attempt to reclaim VAT or they process only large invoices.
Foreign VAT can account for up to 5% of total travel spend and, on average, annually costs
business travelers $7.5 billion. Of the $7.5 billion accumulated annually, only $2 billion are
recovered – resulting in approximately $5.5 billion in missed recovery opportunities.
NOTE: Because the overwhelming majority of VAT accumulation occurs within the UK, our
initial focus will be primarily on UK employee travel within the UK.
Report Description
The new UK VAT Dashboard gives clients who also have Audit the ability to further analyze
the reasons that their VAT is not able to be claimed. The dashboard should clearly show the
user: What was the amount of potential recoverable VAT? How much VAT was actually
claimed? As a result, how much VAT went unclaimed (i.e. lost opportunity)? What were the
reason codes for the unclaimed VAT?

Report Prompts
The prompts are:

• Date Type: The report user chooses whether to run the report based on Transaction
Date or on the Sent for Payment Date.
• Date: The user enters the appropriate range.
• Amount Type: The report user chooses Expensed or Adjusted data.
Report Output
The dashboard has two pages:

• Lost Opportunities Breakdown
• Posted VAT Breakdown

Lost Opportunities Breakdown
The Lost Opportunity Breakdown page utilizes the benefits of the Audit offering to
display the code for the reason that the VAT went unclaimed. This page has two sections on
lost opportunities:
• Top 5 Reasons for unclaimed VAT
• Top 5 Expense Types for unclaimed VAT and the top 10 vendors for each expense
type

Posted VAT Breakdown
The Posted VAT Breakdown page contains two sections. The Top 5 Expense Types
section contains a bar graph and grid for the posted VAT information for the top five
expense types. The Top 10 Vendors section shows the posted VAT information for the
overall top 10 vendors for the UK.

Report: VAT Reclaimed Amounts

This report displays report entry-level tax information for expenses that are eligible for
Value Add Tax (VAT) reclamation.
Report Prompts

Report Output

Chapter 21: Folder – Travel Request
Table of Contents
Chapter 21: Folder – Travel Request ................................................................. 21-1
Report: Approved Travel Requests by Employee ..................................................... 21-1
Report: Completed Travel Requests without Expense Reports .................................. 21-3
Report: Top 10 Longest to Approve ....................................................................... 21-5
Report: Travel Requests by City ........................................................................... 21-6
Report: Travel Requests by Country ...................................................................... 21-8
Report: Travel Requests by Segment .................................................................. 21-10
Report: Travel Requests Pending Approval ........................................................... 21-12
Report: Workflow Aging - Details ........................................................................ 21-14

Last Revised: September 21, 2019
Revision History
September 21, 2019 Updated the image of the Travel Requests by Segment report to include the
new Expense Type column.
April 13, 2019 Updated the Prompts page and report images of the Travel Request by
Segment report to include the updates to the Prompts page, and the addition
of the Request Policy and Request Purpose columns to the report

Report: Approved Travel Requests by Employee

This report will display all Travel Requests that are currently in use.
Report Prompts

Report Output

Report: Completed Travel Requests without Expense

Reports
This report will display all completed Travel Requests that do not have a Travel Request line
item associated to a report entry. This will allow finance departments to identify liabilities
and plan appropriately.
Report Prompts

Report Output

Report: Top 10 Longest to Approve

This report provides a rank of the longest time to approve Travel Requests. This provides
actionable information to the user and allows them to check whether it was due to a specific
criteria or approver.
Report Prompts
Report Output

Report: Travel Requests by City

This report displays the total number of Travel Requests filed on a city by city basis.
Report Prompts

Report Output

Report: Travel Requests by Country

This report displays the total number of Travel Requests filed on a country by country basis.
Report Prompts

Report Output

Report: Travel Requests by Segment

This report shows the Travel Request Segment activity for a company.
Report Prompts

Report Output

Report: Travel Requests Pending Approval

This report will give users an immediate view of all Travel Request that need to be
approved.
Report Prompts

Report Output

Report: Workflow Aging - Details

This report identifies the travel requests that are pending approval, including the approvers
associated with the requests, to help ensure approval of travel requests in a timely manner.
Report Prompts
displays the Show Only Cost Object Steps prompt. When Yes is selected, the report

Report Output

Chapter 22: Folder – TripLink
Table of Contents
Chapter 22: Folder – TripLink ............................................................................ 22-1
Report: Invisible Spend Details ............................................................................ 22-1
Report: Invisible Spend Trend Analysis.................................................................. 22-6
Report: TripLink Air Supplier Summary ................................................................. 22-9
Report: TripLink Car Rental Supplier Summary ..................................................... 22-13
Report: TripLink Details by Traveler .................................................................... 22-16
Report: TripLink Hotel Property Supplier Summary ............................................... 22-21
Report: TripLink Spend Summary by Traveler ...................................................... 22-24

Last Revised: July 22, 2019
Revision History
July 22, 2019 Added additional information about report prompts and reports to the reports
in the TripLink folder
June 10, 2019 Default Approver column was renamed to Approver. Updated image of the
Invisible Spend Details report to show Approver column.
May 11, 2019 Fixed typo
April 13, 2019 Updated image of the Invisible Spend Details report to include the new Purpose
column
March 15, 2019 Added the Lodging – Do Not Track Room Rate Spending spend category to the
Invisible Spend Details report and Invisible Spend Trend Analysis report
descriptions.
Also updated the image of the Overall tab on the Invisible Spend Trend
Analysis report to include the change to the order quarters and years are
displayed on the graphs.
February 9, 2019 Updated images of the Invisible Spend Trend Analysis report to include the
new visual indicators for invisible versus visible spend on the report. Also
removed references to Insight Premium from the guide and updated copyright.
October 5, 2018 Added information about the date restrictions for the Invisible Spend Details
report's Sent for Payment Date prompt
August 18, 2018 Added:

• Invisible Spend Details
• Invisible Spend Trend Analysis
December 9 2017 Added the TripLink Details by Traveler report
March 18 2017 Removed the Invisible Spend Trend Analysis report
May 19 2016 The default amounts for outliers can now be modified by the report user
April 21 2016 Added "outlier" information to the TripLink reports
March 23 2016 "Blind Spend Trend Analysis" renamed to "Invisible Spend Trend Analysis"
December 3 2015 Added "TripLink Spend Summary by Traveler"
October 20 2015 Added:

• Blind Spend Trend Analysis
• TripLink Air Supplier Summary
September 18 2015 Changed the chapter number and name (Open Booking to TripLink)


Report: Invisible Spend Details

This report tracks invisible spend at the employee level. Invisible spend represents the
expensed amounts that are not matched to a trip, with one exception — any charges from
TMC direct bookings are considered visible spend and will be excluded from this report.
Like the Invisible Spend Trend Analysis report, this report filters on spend categories. If the
client has not mapped the expense types to the spend categories, then no data is
returned on this report.
This report uses these spend categories:

• Airfare
• Car Rental
• Lodging – Do Not Track Room Rate Spending
• Lodging – Track Room Rate Spending
• Train

Report Prompts
The From field in the Sent for Payment Date prompt defaults to Jan 1, 2017, and the
From field only accepts dates from January 1, 2017 or later. This is due to the improved
visible spend matching process only being available for data from January 1st, 2017 or
later.

Report Output
Data Item
Label/Name
Sent for Payment ParamDisplayValue('pFromDate') + ' to ' + Displays the date range from
Date ParamDisplayValue('pToDate') the Sent for Payment Date
Travel Types ParamDisplayValue('p_travel') Displays the travel type

categories selected from the
Travel Type prompt on the
Prompts page
Report Data Items

Label Name
[Expense].[Report Header Employee last name, first
Employee <Employee> Information].[Employee] name, and middle initial
[Expense].[Report Header Unique number or code that

Employee ID <Employee ID> Information].[Employee ID] identifies the employee
[Expense].[Report Header Employee-entered name of

Report Name <Report Name> Information].[Report Name] the expense report


Label Name

expense report

report
payment in another
Payroll)

Spend Category <Spend case Collection of similarly

Category> when [Expense].[Entry grouped expense types.
Information].[Spend Category Spend categories are
Code] IN ('LODGA','LODGN') mapped to expense types
then ('Hotel') to effectively "group" data
else ([Expense].[Entry for reporting reasons.
Information].[Spend Category])
end

credit card

Country <Country> [Expense].[Entry Country where the
Information].[Country] expense was incurred
Invisible Spend <Approved [Expense].[Entry Amount of the expense

currency


Label Name
Approver <Employee [Expense].[Expense Report Last name, first name, and

the workflow

Report: Invisible Spend Trend Analysis

Concur TripLink captures data from flights, hotels, and ground transportation – no matter
where travel is booked. This report provides access to that data – giving companies of all
sizes insight into travel expenditures before they happen and a more complete picture of
spend outside the corporate travel system.
Invisible spend will go down over time as clients get visibility into travel spend before travel
occurs through TripLink. In addition, the information can also be used to meet "duty of
care" requirements as well as track spend with specific suppliers, giving companies the
information they need for better negotiations.
NOTE: Specifically, Concur looks at Concur Expense data where the expense is matched
with a trip in order to determine visible spend. In addition, if Concur finds credit card
spend from TMC direct bookings, it is considered visible spend for this report. (This
provides the expensed amount.) Then, Concur Travel provides the trip source
information, like Concur Travel, TripLink, etc.
Invisible spend represents the expensed amounts that are not matched to a trip.
As described below, the only expenses that are included in this process are those
with expense types that are mapped to the four spend categories listed below.
The report also shows quarterly trends so the Travel Manager can see if invisible spend is
increasing or decreasing over time. The report shows the current quarter and the previous 4
quarters based on the Sent for Payment Date.
Required: Spend Categories
The client has the option to set up spend categories and then map expense types to those
categories, in this case, to "group" data for reporting reasons. The new Invisible Spend
Trend Analysis report filters on spend categories. If the client has not mapped the
expense types to the spend categories, then no data is returned on this report.
This report uses these spend categories:

• Airfare
• Car Rental
• Lodging – Do Not Track Room Rate Spending
• Lodging – Track Room Rate Spending
• Train
 For more information about spend categories, refer to the Expense: Expense Types
Setup Guide.

Report Prompts
Report Output
Overall Page:
Airfare Page:

Car Rental Page:
Hotel Page:
Rail Page:

Report: TripLink Air Supplier Summary

This report lists are vendors (booking total, ticket count, and segment count) by supplier.
Report Prompts

Outliers
On occasion, itineraries may be associated with a cost that is outside the parameters
typically used for reporting purposes. We have termed these data points as outliers, which
are defined as The exclusion when "cost data" is either equal to $0 or more than $20,000
(reporting currency).
The options are:

• Exclude: Include all transactions that meet the other criteria but exclude the
outliers; the defaults (in reporting currency) for outliers are 0 and 20,000 but can be
modified
• Retain: Include all transactions that meet the other criteria
Report Output
This sample shows the TripLink Air Supplier Summary report using retain for outliers:

This sample shows the TripLink Air Supplier Summary report using exclude for outliers:
Data Item
Label/Name
Start Date '+ParamDisplayValue('startDateParam') Displays the date range from the

Start Date prompt on the
Prompts page
Air Vendor(s) '+ParamDisplayValue('pVendor') Displays the air supplier(s)
selected from the Air Supplier

Report Data Items

Label Name
Air Vendor <Transportation case Name of the hotel

Vendor / Hotel when ([Travel].[Reservations property/car rental/airline
Property> and Tickets].[Transportation company
Vendor / Hotel Property] = ' ')
then ('Unknown Vendor')
else ([Travel].[Reservations and
/ Hotel Property])
end
Booking Total <Booking Total [Travel].[Reservations and Sum of the booking

(reporting Tickets].[Booking Total amount and the booking
currency)> (reporting currency)] tax, in the reporting
currency
Ticket Count <Ticket Count> count(distinct Count of air tickets booked

[Travel].[Reservations and per vendor
Tickets].[Trip Booking Key] for
Tickets].[Vendor Key])
Segment Count <Air Segment count(distinct [Travel].[Air Count of air flight

Key> Segments].[Air Segment Key] segments booked per
for [Vendor Key]) vendor

Report: TripLink Car Rental Supplier Summary

This report lists car rentals (# of rentals, # of days, and booking total) by supplier.
Report Prompts

Outliers
The options are:

modified
Report Output
Data Item
Label/Name
Start Date ParamDisplayValue('startDateParam') Displays the date range from the

Prompts page
Rental Agency ParamDisplayValue('pVendor') Displays the car rental agencies
selected from the Rental
Agency prompt on the Prompts
page

Report Data Items

Label Name
Rental Agency <Transportation [Travel].[Reservations and Name of the hotel

# of Rentals <Number of [Travel].[Reservations and Number cars rented

Units> Tickets].[Number of Units] reserved
# of Days <Number of [Travel].[Reservations and Number of days a car was
Days/Nights> Tickets].[Number of rented
Days/Nights]

currency

Report: TripLink Details by Traveler

This report provides trip-level and segment-level details by employee. The report includes
the employee ID and expense type, as well as itinerary, ticket, and booking information.
Report Prompts

Outliers
The options are:

modified
Report Output

Data Item
Label/Name

Prompts page
Travel Types ParamDisplayValue('p_travel') Displays the travel type
categories selected from the
Travel Type prompt on the
Prompts page
Report Data Items

Label Name
Employee <Employee> [Union2].[Employee] Employee who booked the

trip
[Travel].[Trips].[Employee]
Employee ID <Employee ID> [Union2].[Employee ID] Employee ID of the

[Travel].[Trips].[Employee ID] employee who booked the
trip
Employee Email <Employee [Union2].[Employee Email Employee email address of

Address Email Address> Address] the employee who booked
[Travel].[Trips].[Employee the trip
Email Address]
Primary <Primary [Union2].[Primary Traveler] Name of the traveler

Traveler Traveler> [Travel].[Trips].[Primary taking the trip
Traveler]
Travel Type <Expense Type> [Union2].[Expense Type] Type of reservation

[Travel].[Reservations and purchased (for example,
Tickets].[Expense Type] air, car, hotel)
Itinerary ID <Itinerary ID> [Union2].[Itinerary ID] Unique character that

[Travel].[Reservations and identifies the Itinerary
Tickets].[Itinerary ID]
Itinerary Source <Itinerary [Union2].[Itinerary Source] Source of the itinerary (for

Source> [Travel].[Reservations and example, Concur Travel,
Tickets].[Itinerary Source] TripIt)
Ticket ID <Ticket ID> [Union2].[Ticket ID] Ticket number for the

[Travel].[Reservations and reserved air booking
Tickets].[Ticket ID]


Label Name
Created Date <Created Date> [Union2].[Created Date] Date the trip was created
[Travel].[Reservation and (month day, year format)
Ticket Dates].[Created Date]
Purchased Date <Purchased [Union2].[Purchased Date] Date the trip was

Date> [Travel].[Reservation and purchased (month day,
Ticket Dates].[Purchased Date] year format)
Booking Source <Booking [Union2].[Booking Source] Source of the booking (for

Source> [Travel].[Reservations and example, Sabre, Apollo)
Tickets].[Booking Source]
Record Locator <Record [Union2].[Record Locator] Unique six-digit character

Locator> [Travel].[Reservations and that identifies the trip
Tickets].[Record Locator]
Start Date <Start Date> [Union2].[Start Date] Date the trip begins
Ticket Dates].[Start Date]
End Date <End Date> [Union2].[End Date] Date the trip completes
Ticket Dates].[End Date]
Origin <Origin> [Union2].[Origin] Full name of the origin

[Travel].[Reservations and station of the city pair (for
Tickets].[Hotel Property City], example, Atlanta)
Tickets].[Car Pickup City],
[Travel].[Trips].[Station One
Name]
Destination <Destination> [Union2].[Destination] Full name of the destination
[Travel].[Reservations and station of the city pair (for
Tickets].[Hotel Property City], example, Atlanta)
Tickets].[Car Dropoff City],
[Travel].[Trips].[Station Two
Name]
Hotel Nights / <# of Nights / [Union2].[Transportation Vendor Number of days between
Car Rental Days Rental Days> / Hotel Property] the start date of a
_days_between reservation and the date
([Travel].[Reservation and Ticket the reservation completes
Dates].[End Date],
[Travel].[Reservation and Ticket
Dates].[Start Date])


Label Name
Car Rental / <# of Nights / [Union2].[Transportation Vendor Name of the hotel

Hotel Property Rental Days> / Hotel Property] property/car rental/airline
[Travel].[Reservations and company
Tickets].[Transportation Vendor /
Hotel Property]
Confirmation <Confirmation [Union2].[Confirmation Number] Confirmation number for

Number Number> [Travel].[Reservations and the reserved trip
Tickets].[Confirmation Number]
Booking Total <Booking Total [Union2].[Booking Total Sum of the booking amount
(reporting (reporting (reporting currency)] and the booking tax, in the
currency) currency)> [Travel].[Reservations and reporting currency
Tickets].[Booking Total
Segment ID <Segment ID> [Union3].[Air Segment Legacy Allows users to match trips
Key] to which the segment has
[Travel].[Air Segments].[Air been assigned in
Segment Legacy Key], Analysis/Intelligence with
[Travel].[Rail Segments].[Rail the same values in Concur
Segment Legacy Key]
Departure Date <Departure [Union3].[Departure Date] Departure date (month day,

Date> [Travel].[Air year format) of the
Segments].[Departure Date], associated air/rail segment
[Travel].[Rail
Segments].[Departure Date]
Arrival Date <Arrival Date> [Union3].[Arrival Date] Arrival date (month day,
[Travel].[Air Segments].[Arrival year format) of the
Date], associated air/rail segment
[Travel].[Rail Segments].[Arrival
Date]
Vendor <Vendor> [Union3].[Vendor] Company providing the

[Travel].[Air Segments].[Vendor], flight or rail for the
[Travel].[Rail associated travel segment
Segments].[Vendor]

Report: TripLink Hotel Property Supplier Summary

This report lists hotel property (# of nights, # of rooms, and booking total) by supplier.
Report Prompts

Outliers
The options are:

modified
Report Output

Data Item
Label/Name

Prompts page
Hotel Property ParamDisplayValue('pVendor') Displays the hotel properties
selected from the Hotel
Property prompt on the
Prompts page
Report Data Items

Label Name
Hotel Chain <Hotel Vendor> [Travel].[Reservations and Parent company of the

Hilton Intl)
Hotel Property <Transportation [Travel].[Reservations and Name of the hotel

# of Nights <Number of [Travel].[Reservations and Number of nights stayed at

Days/Nights]
# of Rooms <Number of [Travel].[Reservations and Number of rooms reserved

Units> Tickets].[Number of Units]

currency

Report: TripLink Spend Summary by Traveler

This report lists totals by travelers (# of air tickets and total amount, # of car rental days
and total amount, # of car hotel nights and total amount, and the sum of those)
Report Prompts

Outliers
The options are:

modified
Report Output
Data Item
Label/Name

Prompts page

Report Data Items

Label Name
Employee <Employee> [Union2].[Employee] Employee who booked the

[Travel].[Trips].[Employee] trip
Employee ID <Employee ID> [Union2].[Employee ID] Employee ID of the

[Travel].[Trips].[Employee ID] employee who booked the
trip
Employee Email <Employee [Union2].[Employee Email Employee email address of

Address Email Address> Address] the employee who booked
[Travel].[Trips].[Employee the trip
Email Address]
Air Tickets <Count of Air [Union2].[Count of Air Tickets] Count of the number of
Tickets> count(distinct keys generated by the
[Travel].[Reservations and reporting database that
Tickets].[Trip Booking Key] for uniquely identifies each air
[Travel].[Trips].[Employee ID]), booking
0, 0
Booking Amount <Booking [Union2].[Booking Amount Sum of the booking

Airfare Amount Airfare> Airfare] amount and tax for trips
[Travel].[Reservations and booked in the reporting
Tickets].[Booking Total currency
(reporting currency)], 0, 0
Rental Days <Number of [Union2].[Number of Number of days a car was

Days/Nights Car Days/Nights Car Rental] rented
Rentals> 0, [Travel].[Reservations and
Tickets].[Number of
Days/Nights], 0
Number of Units <Number of [Union2].[Number of Units Car Number of cars rented

Car Rental Units Car Rental]
Rental> 0, [Travel].[Reservations and
Tickets].[Number of Units], 0
Booking Amount <Booking [Union2].[Booking Amount Car] Sum of the booking

Car Amount Car> 0, [Travel].[Reservations and amount and tax for trips
Tickets].[Booking Total booked in the reporting
(reporting currency)], 0 currency
Hotel Nights / <Number of [Union2].[Number of Number of nights stayed at

Car Rental Days Days/Nights Days/Nights Hotel] a hotel
Hotel> 0, 0, [Travel].[Reservations and
Tickets].[Number of
Days/Nights]


Label Name
Number of Units <Number of [Union2].[Number of Units Number of rooms reserved

Hotel Units Hotel> Hotel]
0, 0, [Travel].[Reservations and
Booking Amount <Booking [Union2].[Booking Amount Sum of the booking

Hotel Amount Hotel> Hotel] amount and tax for trips
0, 0, [Travel].[Reservations and booked in the reporting
Tickets].[Booking Total currency
TripLink Spend <TripLink total([Union2].[Booking Amount Sum of the all booking

Spend> Airfare]+[Union2].[Booking amount and tax for trips
Amount booked in the reporting
Car]+[Union2].[Booking currency
Amount Hotel] for
[Union2].[Employee Key])

Chapter 23: Folder – Trips
Table of Contents
Chapter 23: Folder – Trips ................................................................................. 23-1
Report: Car Receipt Details .................................................................................. 23-1
Report: Employees Travelling ............................................................................... 23-6
Report: Flight Segment Details ............................................................................. 23-9
Report: Itinerary Details .................................................................................... 23-12
Report: Number of Trips by Arranger .................................................................. 23-22
Report: Number of Trips by Traveler ................................................................... 23-26
Report: Ticket Details........................................................................................ 23-32
Report: Trip Approvals ...................................................................................... 23-36
Report: User Concur Travel History ..................................................................... 23-40

Revision History
January 24, 2020 Updated the Data Item Expression information for the Employee and Employee
Email Address columns on the Number of Trips By Arranger report.
January 18, 2020 Updated the Data Item Expression information for the Travel Arranger and
Travel Arranger Email Address columns on the Employees Travelling report.
May 11, 2019 Added information about the new Currency prompt and new Reporting
Currency and Booking Currency columns for the Trip Approvals report,
updated information for some of the other columns, and updated images of the
report and Prompts page.
March 15, 2019 Updated the data item description for the Passengers column on the Itinerary
Details report to include reference to additional passengers associated with a
trip.
Updated the image and Report Data Items – Ticket Segments table for the
Ticket Details report to include the new Class of Service, Fare Basis Code,
and Ticket Status columns that were added to the Ticket Segments section
of the report.
February 28, 2019 Updated the Number of Trips by Traveler report description
March 17, 2018 Added additional information about report prompts and reports to the reports
in the Trips folder

Report: Car Receipt Details

This report allows users to quickly view details provided by car rental vendors who provide
e-receipts. E-Receipts provide an additional level of detail directly from the vendor and can
include information about optional costs incurred from the car rental (upgrades, GPS Units,
etc). This report gives additional visibility to administrators who are tracking car rental
expenses and drive compliance to corporate policy.
Report Prompts
Date Range Prompts

• Date Field: Used to select if the report should be run using the Rental Date or
Return Date
• Range: Used to define the from/to data range of the Rental Date or Return Date

Options Prompts
• Distance Units: Used to select if the distance on the report should be shown in
miles or kilometers
• Car Rental Vendors: Used to filter the report by car rental vendors
• Return Locations: Used to filter the report by car rental vendor return locations
• Employee IDs: Used to filter the report by Employee ID of employee(s) who rented
vehicles
• Renter Names: Used to filter the report by name of employee(s) who rented
vehicles
Report Output

Data Item
Label/Name
Return Date / ParamDisplayValue('dateRangeParam') Displays the selected Rental

Rental Date Date or Return Date option and
the date range from the Date
Field and Range prompts on the
Prompts page
Distance Unit ParamDisplayValue('distanceUnitsParam') Displays the selected Miles or

Prompts page
Report Data Items

Label Name
Car Rental <Vendor> [Travel].[Rental Car Company providing the car

Vendor Receipts].[Vendor] rental (for example, Hertz)
for the associated
reservation
Employee ID <Employee ID> [Travel].[Trips].[Employee ID].. Employee ID of the

trip


Label Name
Renter Name <Renter Name> [Travel].[Rental Car Name of the employee

Receipts].[Renter Name] renting the car
Rental Location <Rental Location [Travel].[Rental Car Location the rental car was
Description> Receipts].[Rental Location picked up from
Description]
Rental Date <Rental Date> [Travel].[Rental Car Date the rental car was
Receipts].[Rental Date] picked up
Return Date <Return Date> [Travel].[Rental Car Date the rental car was
Receipts].[Return Date] returned
Average Daily <Average Daily [Travel].[Rental Car Average amount paid per
Rate Rate> Receipts].[Average Daily Rate] day for the rental car
Total Days <Total Days> [Travel].[Rental Car Total number of days the
Receipts].[Total Days] rental car was used
Car Class <Car Class [Travel].[Rental Car Class of car (for example,
Reserved Reserved> Receipts].[Car Class Reserved] small) booked through
Concur Travel
Car Class <Car Class [Travel].[Rental Car Class of car (for example,
Rented Rented> Receipts].[Car Class Rented] economy) actually driven
by the employee
Receipt <Receipt [Travel].[Rental Car Currency the receipt is

CAD)
Estimated Cost <Estimated [Travel].[Rental Car Estimated cost of car

Cost> Receipts].[Average Daily Rate] rental based on average
* [Travel].[Rental Car daily rate and total days
Receipts].[Total Days]
Actual Cost <Invoice [Travel].[Rental Car Total amount charged by

Amount> Receipts].[Invoice Amount] the rental car agency,
including all additional
expenses
Total Tax <Total Tax [Travel].[Rental Car Total amount charged by

Amount Amount> Receipts].[Total Tax Amount] the rental car agency for
taxes


Label Name
Distance Driven <Distance CASE WHEN Distance car was driven in

Driven> ?distanceUnitsParam? = 'M' and miles or kilometers
[Travel].[Rental Car
Receipts].[Miles or KM Flag] =
'K' THEN [Travel].[Rental Car
Receipts].[Distance Driven] *
.62 WHEN
?distanceUnitsParam? = 'K' and
[Travel].[Rental Car
Receipts].[Miles or KM Flag] =
'M' THEN [Travel].[Rental Car
Receipts].[Distance Driven] *
1.61 ELSE [Travel].[Rental Car
Receipts].[Distance Driven]
Fuel Amount <Fuel Amount> END Total amount charged by

rental car agency for fuel
in rental car
LDW Amount <LDW Amount> CASE WHEN [Travel].[Rental Total amount charged by
Car Receipt Details].[Charge rental car agency for Loss
Description] like '%Fuel%' Damage Waiver insurance
GPS Amount <GPS Amount> THEN [Travel].[Rental Car Total amount charged by
Receipt Details].[Charge rental car agency for GPS
Amount] END rental fees
Record Locator <Record CASE WHEN [Travel].[Rental Unique six-digit character

Locator> Car Receipt Details].[Charge that identifies the trip
Description] like '%LDW%' OR

Report: Employees Travelling

This report lists all employees traveling during a specified timeframe. A report row can be
drilled into for a more complete itinerary. Managers and travel managers can get a quick
view of who is traveling where.
It allows managers to accurately plan for an employee's arrival. It serves as a quick

reference to identify employees traveling in case an emergency arises and they need to be
located.
Report Prompts
• Trip Date Range: Used to define the from/to date range of the trip bookings
• Vendor (optional): Used to filter the report by the name of the airline
company(ies)
• Employee (optional): Used to filter the report by name of employee(s) who booked
trips

• Rule Class (optional): Used to filter the report by the rule classes used by the
• Flight Number (optional): Used to filter the report by flight number(s)
Report Output
Data Item
Label/Name
All Trips between [Travel].[Trips].[Travel Configuration] Displays the date range entered
(‘date’) and from the “Trip Date Range”
(‘date’) prompt on the prompts page

run

Data Item
Label/Name

corresponding page

run
Report Data Items

Label Name

the trip
Travel Arranger <Travel [Travel].[Trips].[Booking Employee who booked the

Arranger> Employee] trip
Traveler <Traveler> [Travel].[Trips].[Primary Name of the traveler

Departed <Departed> [Travel].[Trips].[Start Date] Start date of the trip
Returns <Returns> [Travel].[Trips].[End Date] End date of the trip
City Pair <City Pair> [Travel].[Trips].[City Pair] Origin and destination of

the city pair (for example,
Seattle-Atlanta)
Travel Arranger <Travel Arranger [Travel].[Trips].[ Booking Employee email address of

Email Address Email Address> Employee Email Address] the employee who booked
the trip

Locator> Tickets].[Record Locator] that identifies the trip (for
example, KUMBEI)

Report: Flight Segment Details

This reports provides a detailed look at all segments taken by employee over a given time
period. Users will also have the option of selecting a single employee when running this
report.
Report Prompts

Date Range Prompt

• Departure Date: Used to define the from/to date range of the trip departure(s)
Options Prompts
• Primary Travelers: Used to filter the report by name of employee(s) who traveled
• Employee ID: Used to filter the report by Employee ID of employee(s) who traveled
Report Output
Data Item
Label/Name
Departure Date ParamDisplayValue('departureDateParam' Displays the date range entered

) from the “Departure Date”
prompt on the prompts page.
Report Data Items

Label Name

Traveler Traveler> Traveler] taking the trip

trip
Class of Service <Class of [Travel].[Air Segments].[Class Class of service (for

Service> of Service] example, economy)
associated with the air
segment


Label Name
Itinerary Source <Itinerary [Travel].[Trips].[Itinerary Source of the itinerary (for

Source> Source] example, Concur Travel,
TripIt)
Airline <Vendor> [Travel].[Air Company providing the

Southwest) for the


Departure <Departure [Travel].[Air Three-letter identifier for

Airport Station Code> Segments].[Departure Station the departure station
Code]
Departure <Departure [Travel].[Air Location (city, state,

Location City> Segments].[Departure City] country) of the departure
station
Arrival Airport <Arrival Station [Travel].[Air Segments].[Arrival Three-letter identifier for

Code> Station Code] the arrival station
Arrival Location <Arrival City> [Travel].[Air Segments].[Arrival Location (city, state,

station

Report: Itinerary Details

The basic building block for all Travel reporting is the comprehensive itinerary. At any time,
the traveler, manager, assistant, or administrator can view the traveler's itinerary and view
a complete list of the accommodations that have been made for that trip.
A single itinerary can include any combination of Web-direct segments and GDS tickets. The
itinerary provides all details required to pass airport security and includes such details as
record locator numbers and ticket numbers.
Report Prompts
• Record Locator: Used to search by the record locator assigned to the trip(s)

Report Output
Data Item
Label/Name
Record Locator ParamDisplayValue('Record Locator') Displays the record locator

number entered from the Record
Locator prompt on the Prompts
page

run

corresponding page

run

Report Data Items – Itinerary Details
Passengers

Label Name
Purchased By <Purchased By> [Travel].[Trips].[Employee Last Legal first and last name
Name] + ', ' + for the traveling employee
[Travel].[Trips].[Employee First (for example, John Smith)
Name]
Booked By <Booked By> [Travel].[Trips].[Booking Name of the employee

Employee] who booked the trip (in
Last Name, First Name
format)
Passengers <Passengers> [Travel].[Trip Employee taking the trip

Passengers].[Passenger] (last name, first name
format) and any additional
passengers associated with
the trip
Is Primary? <Is Primary ?> [Travel].[Trip Passengers].[Is Shows if the employee is

Primary] the primary traveler
(Yes/No format)
Ticket Details

Label Name
Employee <Employee> [Travel].[Trips].[Employee Last Legal first and last name

Name]
Ticket Status <Ticket Status> [Travel].[Reservations and Current status of the

Tickets].[Ticket Status] reserved ticket (for
example, Ticketed)
Number of Days <Number of [Travel].[Reservations and Number of days prior to

in Advance Days in Tickets].[Number of Days in the trip start date the trip

Date> Ticket Dates].[Purchased Date] purchased (Month Day,
Year format)
Fare <Fare> [Travel].[Reservations and Amount of the booking

Tickets].[Booking Amount] rate times the total
number of days/nights (for
example, five nights at
100.00 per night =
booking amount of
500.00)


Label Name
Taxes <Taxes> [Travel].[Reservations and Tax amount on the

Tickets].[Booking Tax] booking amount
Total Charges <Total Charges> [Travel].[Reservations and Sum of the booking

Tickets].[Booking Total] amount and the booking
tax
Ticket Number <Ticket [Travel].[Reservations and Ticket number for the

Number> Tickets].[Ticket ID] reserved air booking
Itinerary Source <Itinerary [Travel].[Reservations and Source of the itinerary (for

Source> Tickets].[Itinerary Source] example, Concur Travel,
TripIt)
Air Segments

Label Name
Vendor <Vendor> [Travel].[Air Company providing the

Southwest) for the


Departure Time <Departure [Travel].[Air Departure time of the

Time> Segments].[Departure Time] associated air segment
Departure <Departure [Travel].[Air Full name of the departure

Station Name Station Name> Segments].[Departure Station station
Name]
Departure City <Departure [Travel].[Air Location (city, state,

station
Departure <Departure [Travel].[Air Full country name of the

Country Country> Segments].[Departure Country] departure station
Arrival Station <Arrival Station [Travel].[Air Segments].[Arrival Full name of the arrival
Name Name> Station Name] station
Arrival City <Arrival City> [Travel].[Air Segments].[Arrival Location (city, state,

station
Arrival Country <Arrival [Travel].[Air Segments].[Arrival Full country name of the

Country> Country] arrival station

Rail Segments

Label Name
Vendor <Vendor> [Travel].[Rail Company providing the rail

Segments].[Vendor] (for example, Amtrak) for
the associated rail
segment
Train Number <Train Number> [Travel].[Rail Segments].[Train Flight Number (provided

Number] by the vendor) for the
associated rail segment
Departure Date <Departure [Travel].[Rail Departure date (month

associated rail segment
Departure Time <Departure [Travel].[Rail Departure time of the

Time> Segments].[Departure Time] associated rail segment
Departure <Departure [Travel].[Rail Full name of the departure

Station Name Station Name> Segments].[Departure Station station
Name]
Departure City <Departure [Travel].[Rail Location (city, state,

station
Departure <Departure [Travel].[Rail Full country name of the

Arrival Station <Arrival Station [Travel].[Rail Full name of the arrival

Name Name> Segments].[Arrival Station station
Name]
Arrival City <Arrival City> [Travel].[Rail Location (city, state,

Segments].[Arrival City] country) of the arrival
station
Arrival Country <Arrival [Travel].[Rail Full country name of the

Country> Segments].[Arrival Country] arrival station
Hotel Reservations

Label Name

Hilton Intl)
Property <Property> [Travel].[Reservations and Name of the hotel

Tickets].[Transportation Vendor property/car rental/airline
/ Hotel Property] company



Label Name
Country <Country> [Travel].[Reservations and Full country name of the

Tickets].[Hotel Property hotel property
Country]
Arrival Date <Arrival Date> [Travel].[Reservation and Date the trip begins
Departure Date <Departure [Travel].[Reservation and Date the trip completes

Date> Ticket Dates].[End Date] (Month Day, Year format)
Confirmation <Confirmation [Travel].[Reservations and Confirmation number for

Number Number> Tickets].[Confirmation Number] the reserved trip
Rooms <Rooms> [Travel].[Reservations and Number cars rented/rooms

Tickets].[Number of Units] reserved
Nights <Nights> [Travel].[Reservations and Number of day a car was

Tickets].[Number of rented/number of nights
Days/Nights] stayed at a hotel
Rate <Rate> [Travel].[Reservations and Daily/Nightly rate (for

night)

Rate> Rate]

tax
Free Internet <Free Internet> [Travel].[Reservations and Indicates if free internet is

Tickets].[Is Free Internet] included in the hotel
reservation
Free Breakfast <Free [Travel].[Reservations and Indicates if free breakfast

Breakfast> Tickets].[Is Free Breakfast] is included in the hotel
reservation
Free Parking <Free Parking> [Travel].[Reservations and Indicates if free parking is

Tickets].[Is Free Parking] included in the hotel
reservation

TripIt)
Car Reservations

Label Name
Vendor <Vendor> [Travel].[Reservations and Name of the hotel



Label Name
Pickup Date <Pickup Date> [Travel].[Reservation and Date the trip begins

Tickets].[Nearest Airport or Rail country) of the closest
Station City/Location] airport or rail station

Tickets].[Nearest Airport or Rail closest airport or rail
Station Country] station
Dropoff Date <Dropoff Date> [Travel].[Reservation and Date the trip completes

Rental Car <Rental Car [Travel].[Reservations and Additional information

Attributes Attributes> Tickets].[Rental Car Attributes] about the reserved car (for
example, 2-door)
Number of Days <Number of [Travel].[Reservations and Number of day a car was

Days> Tickets].[Number of rented/number of nights

night)

tax

TripIt)
Other Ground Transportation Reservations

Label Name
Vendor <Vendor> [Travel].[Reservations and Name of the hotel





Label Name

night)

tax
Report Data Items – Receipts

Label Name
N/A <Guest Name> [Travel].[Lodging Name of the employee that

Receipts].[Guest Name] stayed in the room
N/A <Vendor> [Travel].[Lodging Company providing the

Receipts].[Vendor] lodging (for example,
Hilton) for the associated
reservation
N/A <Vendor [Travel].[Lodging Location (city, state,

City/Location> Receipts].[Vendor country) of the hotel
Confirmation # <Confirmation [Travel].[Lodging Confirmation number from

ID> Receipts].[Confirmation ID] the hotel for the
reservation
Folio # <Folio Number> [Travel].[Lodging Folio number from the

Receipts].[Folio Number] hotel for the reservation
Arrival Date <Arrival Date> [Travel].[Lodging Date the employee is

Receipts].[Arrival Date] scheduled to be checked
into the hotel
Departure Date <Departure [Travel].[Lodging Date the employee is

Date> Receipts].[Departure Date] scheduled to be checked
out of the hotel
Room Rate <Daily Room [Travel].[Lodging Cost per night for the
Rate> Receipts].[Daily Room Rate] room reserved
N/A <Receipt [Travel].[Lodging Currency the receipt is

Currency> Receipts].[Receipt Currency] displayed in (for example,
CAD)
# Guests <Number in [Travel].[Lodging Number of guest that are

Party> Receipts].[Number in Party] staying in the reserved
room
Transaction <Transaction [Travel].[Lodging Receipt Line Date the hotel line item
Date Date> Items].[Transaction Date] transaction occurred
Transaction ID <Transaction [Travel].[Lodging Receipt Line Unique identifier for

ID> Items].[Transaction ID] lodging receipt line item


Label Name
Description <Description> [Travel].[Lodging Receipt Line Displays the type of

Items].[Description] transaction that occurred
(for example, Room
Service, etc.)
Secondary <Secondary [Travel].[Lodging Receipt Line Last four digits of the card
Description Description> Items].[Secondary Description] used to pay for the line
item transaction
Transaction <Transaction [Travel].[Lodging Receipt Line Amount the line item

Amount Amount> Items].[Transaction Amount] transaction cost
N/A <Renter Name> [Travel].[Rental Car Name of the employee

Receipts].[Renter Name] renting the car
N/A <Vendor> [Travel].[Rental Car Company providing the car

Receipts].[Vendor] rental (for example, Hertz)
for the associated
reservation
N/A <Vendor [Travel].[Rental Car Location (city, state,

City/Location> Receipts].[Vendor country) of the car rental
City/Location] company
Rental <Rental Date> [Travel].[Rental Car Date the rental car was
Receipts].[Rental Date] picked up
Rental <Rental Time> [Travel].[Rental Car Time the rental car was
Receipts].[Rental Time] picked up
Rental <Rental Location [Travel].[Rental Car Location the rental car was
Description> Receipts].[Rental Location picked up from
Description]
Return <Return Date> [Travel].[Rental Car Date the rental car was
Receipts].[Return Date] returned
Return <Return Time> [Travel].[Rental Car Time the rental car was
Receipts].[Return Time] returned
Return <Rental Location [Travel].[Rental Car Location the rental car was
Description> Receipts].[Return Location picked up from
Description]
Odometer In <Odometer In> [Travel].[Rental Car Number of miles on the

Receipts].[Odometer In] odometer when the rental
car was picked up
Out <Odometer [Travel].[Rental Car Number of miles on the

Out> Receipts].[Odometer In] odometer when the rental
car was dropped off
Distance Driven <Distance [Travel].[Rental Car Total number of miles

Driven> Receipts].[Distance Driven] driven (odometer out –
odometer in)
Car <Car [Travel].[Rental Car Manufacture make and

Description> Receipts].[Car Description] model of the car rented


Label Name
Class <Car Class [Travel].[Rental Car Class of car (for example,

Reserved> Receipts].[Car Class Reserved] small) booked through
Concur Travel
Item Sequence <Item Sequence [Travel].[Rental Car Receipt Order of transactions listed
Number Number> Details].[Item Sequence on the invoice
Number]
Rate Type <Rate Type> [Travel].[Rental Car Receipt Rate method used for the
Details].[Rate Type] line items on the
reservation (for example,
Per Rental, etc.)
Charge <Charge [Travel].[Rental Car Receipt Description of the line item

Description Description> Details].[Charge Description] expenses on the
reservation (for example,
GPS, Fuel, etc.)
Quantity <Quantity> [Travel].[Rental Car Receipt Number of items

Details].[Quantity] purchased during the
reservation
Rate <Rate> [Travel].[Rental Car Receipt Cost of the items

Details].[Rate] purchased during the
reservation
Charge Amount <Charge [Travel].[Rental Car Receipt Amount charged to the

Amount> Details].[Charge Amount] employee for the line item
(Quantity * Rate)
Tax Code <Tax Code> [Travel].[Rental Car Receipt Unique code applied to
Details].[Tax Code] various tax agencies

Report: Number of Trips by Arranger

This report lists the travelers who have been most active and what their behavior patterns
are with trip withdrawals.
Report Prompts
Date Range Prompt

• Creation Date: Used to select the from/to date range of the date when the trips
were created
Scope Prompt
• Booking Type: Used to select method used to book travel – Concur Travel & Agency
or Concur Travel

Options Prompts
• Departments: Used to filter the report by specific department(s) within the
organization
• Distance Unit: Used to select if the distance on the report should be shown in miles
or kilometers
• Minimum Number of Trips: Used to filter the report to exclude employees under a
specified minimum threshold of trips (for example, to exclude employees with less
than 5 trips, enter 6
• Minimum Total Air Spend: Used to filter the report to exclude employees under a
specified minimum threshold of total air spend (for example, to exclude employees
with less than $1,000 in air spend, enter 1,001
• Minimum Total Distance Flown: Used to filter the report to exclude employees
under a specified minimum threshold of total distance flown (for example, to exclude
employees who flew less than 300 miles, enter 301
Report Output
Data Item
Label/Name
Creation Date ' ' + ParamDisplayValue('date_range') Displays the date range entered
from the Creation Date prompt
on the Prompts page
Distance Unit ' ' + ParamDisplayValue('distanceUnit') Displays the selected Miles or

Prompts page

GBP)

Data Item
Label/Name

run

corresponding page

run
Report Data Items

Label Name
Employee <Employee> [Travel].[Trips].[Booking Employee who booked the

Employee] trip
Employee Email <Employee [Travel].[Trips].[Booking Employee email address of

Address Email Address> Employee Email Address] the employee who booked
the trip
# of Trips <Concur Travel CASE Total count of unique trip

Count> WHEN [Concur Travel keys generated by the
Trips].[Concur Travel Count] is reporting database that
missing identifies each trip
THEN 0
ELSE [Concur Travel
Trips].[Concur Travel Count]
END
# of Withdrawn <Withdrawn Trip CASE Total count of unique trip

Trips Count> WHEN [Withdrawn].[Withdrawn keys generated by the
Trip Count] is missing reporting database that
identifies trips that were
THEN 0 withdrawn
ELSE [Withdrawn].[Withdrawn
Trip Count]
END


Label Name
Total Air Spend <Total Air CASE Total amount paid for air,
Spend> WHEN [Withdrawn].[Total Air in the reporting currency
Spend] IS NOT MISSING AND
[Concur Travel Trips].[Total Air
Spend] IS NOT MISSING THEN
[Withdrawn].[Total Air Spend]
+ [Concur Travel Trips].[Total
Air Spend]
WHEN [Withdrawn].[Total Air
Spend] IS MISSING THEN
Spend] IS MISSING AND
Spend]
ELSE 0
END
Total Distance <Total Distance CASE Distance traveled in

Flown Flown> WHEN [Withdrawn].[Total kilometers or miles
Distance Flown] IS NOT
MISSING AND [Concur Travel
Trips].[Total Distance Flown] IS
NOT MISSING THEN
[Withdrawn].[Total Distance
Flown] + [Concur Travel
Trips].[Total Distance Flown]
WHEN [Withdrawn].[Total
MISSING THEN
Flown]
Distance Flown] IS MISSING
AND [Concur Travel
NOT MISSING THEN [Concur
Travel Trips].[Total Distance
Flown]
ELSE 0
END

Report: Number of Trips by Traveler

This report tracks the number of trips by travelers with air travel. This report allows
companies to track the air travel habits of their employees, including the traveler's total air
booking amount and their total distance flown, as well as how many of the traveler's trips
with air have been withdrawn.
Report Prompts

Date Range Prompt

• Creation Date: Used to select the from/to date range of the date when the trips
were created
Scope Prompt
• Booking Type: Used to select method used to book travel – Concur Travel & Agency
or Concur Travel
Options Prompts
• Departments: Used to filter the report by specific department(s) within the
organization
• Distance Unit: Used to select if the distance on the report should be shown in miles
or kilometers
• Minimum Number of Trips: Used to filter the report to exclude employees under a
specified minimum threshold of trips (for example, to exclude employees with less
than 5 trips, enter 6
• Minimum Total Air Spend: Used to filter the report to exclude employees under a
specified minimum threshold of total air spend (for example, to exclude employees
with less than $1,000 in air spend, enter 1,001
• Minimum Total Distance Flown: Used to filter the report to exclude employees
under a specified minimum threshold of total distance flown (for example, to exclude
employees who flew less than 300 miles, enter 301

Report Output
Data Item
Label/Name
Creation Date ' ' + ParamDisplayValue('date_range') Displays the date range entered
in the Creation Date prompt on
the Prompts page
Distance Unit ' ' + ParamDisplayValue('distanceUnit') Displays the selected Miles or

Prompts page

GBP)

run

Data Item
Label/Name

corresponding page

run
Report Data Items

Label Name
Primary <Primary CASE Name of the traveler

Traveler Traveler> WHEN [Concur Travel taking the trip
Trips].[Primary Traveler] IS
NULL THEN
[Withdrawn].[Primary Traveler]
WHEN [Withdrawn].[Primary
Traveler] IS NULL THEN
[Concur Travel Trips].[Primary
Traveler]
ELSE [Concur Travel
Trips].[Primary Traveler]
END
Employee Email <Employee CASE Employee email address of

Address Email Address> WHEN [Concur Travel the employee who booked
Trips].[Employee Email the trip
Address] IS NULL THEN
[Withdrawn].[Employee Email
Address]
WHEN [Withdrawn].[Employee
Email Address] IS NULL THEN
[Concur Travel
Trips].[Employee Email
Address]
ELSE [Concur Travel
Trips].[Employee Email
Address]
END
# of Trips <Concur Travel CASE Total count of unique trip

Count> WHEN [Concur Travel keys generated by the
Trips].[Concur Travel Count] is reporting database that
missing identifies each trip
THEN 0
ELSE [Concur Travel
Trips].[Concur Travel Count]
END


Label Name
# of Withdrawn <Withdrawn Trip CASE Total count of unique trip

Trips Count> WHEN [Withdrawn].[Withdrawn keys generated by the
Trip Count] is missing reporting database that
identifies trips that were
THEN 0 withdrawn
ELSE [Withdrawn].[Withdrawn
Trip Count]
END
Total Air Spend <Total Air CASE Total amount paid for air,
Spend> WHEN [Withdrawn].[Total Air in the reporting currency
+ [Concur Travel Trips].[Total
Air Spend]
Spend] IS MISSING THEN
Spend] IS MISSING AND
Spend]
ELSE 0
END


Label Name
Total Distance <Total Distance CASE Distance traveled in

Flown Flown> WHEN [Withdrawn].[Total kilometers or miles
NOT MISSING THEN
Flown] + [Concur Travel
Trips].[Total Distance Flown]
MISSING THEN
Flown]
Distance Flown] IS MISSING
AND [Concur Travel
NOT MISSING THEN [Concur
Travel Trips].[Total Distance
Flown]
ELSE 0
END

Report: Ticket Details

This report is used as a drill-through for several Travel-based reports (example: Finance >
Voided Air Tickets). If running as a stand-alone report, ensure that you have a specific PNR
to view results.
Report Prompts
Trip Booking Key Prompt

• Provide a number: Used to define the key generated by the reporting database
that uniquely identifies the trip booking

Report Output
Data Item
Label/Name

run

corresponding page

run
Report Data Items
Ticket Details

Label Name
Purchased by <Employee> [Travel].[Trips].[Employee Last Legal first and last name

Name]

Passenger Traveler> Traveler] taking the trip
Status <Ticket Status> [Travel].[Reservations and Current status of the

example, Ticketed)
Days Purchased <Number of [Travel].[Reservations and Number of days prior to

in Advance Days in Tickets].[Number of Days in the trip start date the trip


Label Name

Date> Ticket Dates].[Purchased Date] purchased (Month Day,
Year format)
Reference <Confirmation [Travel].[Reservations and Confirmation number for

Airfare <Booking [Travel].[Reservations and Amount of the booking

Amount> Tickets].[Booking Amount] rate times the total
number of days/nights (for
example, five nights at
100.00 per night =
booking amount of
500.00)
Taxes <Booking Tax> [Travel].[Reservations and Tax amount on the

Tickets].[Booking Tax] booking amount
Total Charges <Booking Total> [Travel].[Reservations and Sum of the booking

tax
Currency <Booking [Travel].[Reservations and Currency the trip was

Currency> Tickets].[Booking Currency] booked in (for example,
CAD)
Ticket Segments

Label Name
Airline <Vendor> [Travel].[Ticket Company providing the

Southwest) for the
associated TICKET
SEGMENT
Flight Number <Flight Number> [Travel].[Ticket Flight number (provided by

Segments].[Flight Number] the vendor) for the
Class of Service Information not Information not yet available Information not yet
yet available available
Fare Basis Code Information not Information not yet available Information not yet
Ticket Status Information not Information not yet available Information not yet
Departure Date <Departure [Travel].[Ticket Departure date (month



Label Name
Departure <Departure [Travel].[Ticket Full name of the departure

Airport Station Name> Segments].[Departure Station station
Name]
Departure City <Departure [Travel].[Ticket Location (city, state,

station
Departure <Departure [Travel].[Ticket Full country name of the

Arrival Airport <Arrival Station [Travel].[Ticket Full name of the arrival

Name> Segments].[Arrival Station station
Name]
Arrival City <Arrival City> [Travel].[Ticket Location (city, state,

Segments].[Arrival City] country) of the arrival
station
Arrival Country <Arrival [Travel].[Ticket Full country name of the

Country> Segments].[Arrival Country] arrival station

Report: Trip Approvals

This report provides an overview of the trips that have been approved or declined during a
specified timeframe. Included in the analysis is the last approver and last approval action.
This report helps identify any trips that are pending approval.
Report Prompts

Date Range Prompt

• Last Approved Date: Used to define the from/to date range of the date when trips
were last approved
• Currency: Determines whether the report is generated using the reporting currency
or the trip booking currency. Defaults to Booking Currency. When Booking Currency
is selected, the Booking Currency column is displayed on the report. When
Reporting Currency is selected, the Reporting Currency column is displayed on the
report.
Options Prompts
organization
• Last Approver Action: Used to filter the report by the action(s) taken by the last
approving employee in the workflow of the trip
• Employees: Used to filter the report by name of employee(s) who booked trips
Report Output

Data Item
Label/Name
Last Approval Date ParamDisplayValue('Dates') Displays the date range from the
Last Approval Date prompt on
the Prompts page

run

corresponding page

run
Report Data Items

Label Name
Traveler Name <Primary [Travel].[Trips].[Primary Name of the traveler

Trip Start Date <Trip Start [Travel].[Trips].[Start Date] Start date of the trip
Date>
Booking Information not yet available for this data item in Displays the currency code
Currency this guide in which the booking
currency is shown (for
Reporting Information not yet available for this data item in Displays the currency code
Currency this guide in which the reporting
Airfare <Total Air CASE WHEN Total airfare cost of trip

Estimated Cost Reservation [Travel].[Reservations and
Cost> Tickets].[Expense Type Legacy
Key] = 'AIR' THEN
Tickets].[Total Paid] ELSE 0
END


Label Name
Hotel Estimated <Total Hotel CASE Total hotel cost of trip

Cost Reservation WHEN [Travel].[Reservations
Cost> and Tickets].[Expense Type
Legacy Key] = 'HOTEL'
THEN[Travel].[Reservations and
Tickets].[Booking Total]
ELSE 0
END
Rental Car <Total Car CASE Total car rental cost of trip
Estimated Cost Reservation WHEN [Travel].[Reservations
Cost> and Tickets].[Expense Type
Legacy Key] = 'CAR'
THEN [Travel].[Reservations
and Tickets].[Booking Total]
ELSE 0
END
Last Approved <Last Approved [Travel].[Trips].[Last Approved Date of the latest approval
Date Date> Date] in the workflow of the trip
Last Person to <Last Approving [Travel].[Trips].[Last Approving Name of the employee

Approve Employee> Employee] (approver) who last took
action in the workflow of
the trip
Last Approver <Last Approver [Travel].[Trips].[Last Approver Action taken by the last
Action Action> Action] approving employee in the
workflow of the trip

example, KUMBEI)

Report: User Concur Travel History

This report provides the Travel Manager a snapshot of employee Concur Travel usage of a
defined period of time.
Report Prompts
Date Range Prompts

• Date Field: Used to select if report should be run using the Booking Date or
Depart Date option.
• Range: Used to define the from/to data range of the Booking Date or Depart Date
Options Prompt

Report Output
Data Item
Label/Name
N/A ParamDisplayValue('dateFieldParam') + ' ' Displays the selected date field,

+ ParamDisplayValue('dateRangeParam') Booking Date or Depart Date and
date range entered from the
Date Field and Range prompts
on the Prompts page
Report Data Items

Label Name
Employee Last <Employee Last [Travel].[Trips].[Employee Last Legal last name for the
Name Name> Name] traveling employee (for
example, Smith)
Employee First <Employee First [Travel].[Trips].[Employee First Legal first name for the
Name Name> Name] traveling employee (for
example, John)

trip
Booking <Booking [Travel].[Trips].[Booking Name of the employee

Employee Employee> Employee] who booked the trip (in
Last Name, First Name
format)
Booking Date <Booking Date> [Travel].[Trips].[Creation Date] Date the trip was booked


Label Name
Depart Date <Start Date> [Travel].[Trips].[Start Date] Start date of the trip
Return Date <End Date> [Travel].[Trips].[End Date] End date of the trip
Last Approving <Last Approving [Travel].[Trips].[Last Approving Name of the employee

Employee Employee> Employee] (approver) who last took
action in the workflow of
the trip
Last Approver <Last Approver [Travel].[Trips].[Last Approver Action taken by the last
Action Action> Action] approving employee in the
workflow of the trip
Booking Source <Booking [Travel].[Trips].[Booking Source of the booking (for

Source> Source] example, Sabre, Apollo)

TripIt)

Trip Status <Trip Status> [Travel].[Trips].[Trip Status] Current status of the trip
(for example, Withdrawn,
Ticketed)

Chapter 24: Folder – Vendor
Table of Contents
Chapter 24: Folder – Vendor ............................................................................. 24-1
Report: Airfare Details......................................................................................... 24-1
Report: Airfare Summary..................................................................................... 24-5
Report: Car Rental Details ................................................................................. 24-13
Report: Car Rental Expense Exceeds Reserved Amount ......................................... 24-18
Report: Car Rental Summary ............................................................................. 24-22
Report: City Pairs Rank ..................................................................................... 24-28
Report: Hotel Details......................................................................................... 24-31
Report: Hotel Expense Exceeds Reserved Rate ..................................................... 24-39
Report: Hotel Summary ..................................................................................... 24-43
Report: Top City Pairs ....................................................................................... 24-51

Revision History
January 8, 2020 Changed copyright and updated the calculations for the Reserved Amount
column on the Car Rental Expense Exceed Reserved Amount report.
May 11, 2019 Updated information and images for the Hotel Details and Hotel Summary
reports, including the addition of the new Hotel Estimated Cost column and
the removal of the Total Hotel Spend column.
March 15, 2019 Updated image of the Airfare Summary report's Prompts page and updated the
information about the report's Date, Date Range, and Ticket Status
prompts.
January 12, 2019 Changed copyright and updated the image of the Hotel Expense Exceeds
Reserved Rate report
reports:
• Car Rental Expense Exceeds Reserved Amount
• Car Rental Summary
• Hotel Expense Exceeds Reserved Rate
April 14, 2018 Added additional information about report prompts and reports to the Hotel
Details and Hotel Summary reports
March 17, 2018 Added additional information about report prompts and reports to the reports
in the Vendor folder

Report: Airfare Details

This report provides the level of detail that is captured and available to report against for air
travel. The flight detail report lists all flights during a specified timeframe. There are
additional choices for selecting airline, number of days in advance (range: 1-6, 7-13, 14-20,
21+) and booking source (Travel vs. agent). Once the report is generated, managers can
click on a record locator to see additional details about that trip, which includes associated
hotel and car reservations.
Report Prompts
Date Range Prompt

• Purchased Date: Used to filter the report by the date range of the trip purchased
date (month day, year format)

Options Prompts
• Trip Type: Used to filter the report to include only TripLink Tickets
• Vendor: Used to filter the report by the name of the airline company(ies)
Report Output

Data Item
Label/Name

on the Prompts page

GBP)

run

corresponding page

run
Report Data Items

Label Name

the trip


Label Name
Passenger <Primary [Travel].[Trips].[Primary Name of the traveler

Name Traveler> Traveler] taking the trip

Ticket Price <Booking Total [Travel].[Reservations and Sum of the booking

currency)> (reporting currency)] tax in the reporting
currency
Total Paid <Total Paid [Travel].[Reservations and Amount actually being

(reporting Tickets].[Total Paid (reporting paid, in the reporting
currency)> currency)] currency


Year format)
1st Travel Date <1st Travel [Travel].[Reservation and Date the trip begins
Date> Ticket Dates].[Start Date] (month day, year format)


TripIt)

example, KUMBEI)

Report: Airfare Summary

This report delivers multiple sections with various types of analysis of airfare bookings such
as:
• The trend of average air fares during a specified timeframe
• Statistics by vendor including the number and value of tickets
• Analysis of advance purchase windows
This report provides the information to help analyze the choices that are providing the best
fares and whether employees are taking advantage of those opportunities. It can better
position an organization for supplier negotiations by learning which airlines are providing the
top choices and top fares during a specified timeframe. This can be used to shape company
policy and help in supplier negotiations.
Report Prompts

• Date: Used to filter the report by the purchase date or the trip start date. The Date
prompt defaults to Purchased Date.
• Date Range: Used to filter the report by the date range of the trip purchase date
(month day, Year format)
• Ticket Status: Determines whether the report displays data for active tickets or
void tickets. When the check box is cleared, the report displays data for void tickets.
The Ticket Status prompt defaults to Active.
Options Prompts
Top Travelers Specific Options Prompts

• Number to Rank: Used to define the number of top travelers to rank in the report
(for example, to show the top 10 travelers, enter 10); see also (‘rank’)
• Minimum Amount: Used to filter the report to exclude employees with trip amounts
under a specified minimum threshold (for example, to exclude employees with trips
less than $500, enter 501)
• Minimum Number of Tickets: Used to filter the report to exclude employees under
a specified minimum threshold of tickets purchased (for example, to exclude
employees with less than 10 tickets, enter 11)

Report Output

(Airfare Summary Report Output continued)

Data Item
Label/Name

on the Prompts page

GBP)

run

corresponding page

run
Report Data Items
Average Fare Trend

Label Name
N/A <Booking average([Travel].[Reservations Average amount of the

Amount and Tickets].[Booking Amount booking in the reporting
(reporting (reporting currency)]) currency
currency)>
N/A <#Year#> [Travel].[Reservation and Calendar year the trip was

Ticket Dates].[Purchased Year purchased (for example,
2010)
N/A <#Month#> [Travel].[Reservation and Calendar month name the

Ticket Dates].[Purchased trip was purchased (for
Month] example, January)
Flight Summary

Label Name
Ticket Status <Ticket Status> [Travel].[Reservations and Current status of the

example, Ticketed)



Label Name

TripIt)
# Tickets <# Tickets> [Travel].[Reservations and Key generated by the

Tickets].[Trip Booking Key] reporting database that
uniquely identifies the trip
booking
Total Fares <Booking Total [Travel].[Reservations and Sum of the booking

currency

Avg Fare <Avg Fare> average([Travel].[Reservations Average sum of the

and Tickets].[Booking Total booking amount and the
(reporting currency)]) booking tax in the
reporting currency
Tickets Issued by Vendor

Label Name
Airline <Vendor> [Travel].[Reservations and Name of the hotel


booking
Total Fares <Booking Total Travel].[Reservations and Sum of the booking

currency

Avg Fare (rpt) <Avg Fare> average([Travel].[Reservations Average sum of the

reporting currency

Advance Purchase Report

Label Name
Advance <Advance [Travel].[Reservations and Range of days the trip was

Purchase Purchase Tickets].[Advance Purchase purchased in advance (for
Window Window> Window] example, 0-1, 1-3)

booking

currency


reporting currency
Advanced Purchases (avg fare)

Label Name
N/A <Avg Fare> average([Travel].[Reservations Average sum of the

reporting currency
N/A <Advance [Travel].[Reservations and Range of days the trip was

Purchase Tickets].[Advance Purchase purchased in advance (for
Window> Window] example, 0-1, 1-3)
Top ('rank') Travelers

Label Name


booking


Label Name

currency


reporting currency

Report: Car Rental Details

This report provides a detailed description of car rental expenditures during a specified
timeframe, enabling an organization to:
• Learn with whom the company is spending the most money and who is providing the
most competitive rates for car rentals. Companies can leverage this information to
negotiate service commitments
• Understand how much the company or individuals are spending on rental cars
Report Prompts

Date Range Prompt

• Pickup Date: Used to filter the report by the date range of the car rental pickup
dates (month day, year format)
Options Prompts
• Itinerary Source: Used to filter the report by the source(s) of the itinerary (for
example, Concur Travel, TripIt)
• Vendor: Used to filter the report by the name of the car rental company(ies)
• Vendor Country: Used to filter the report by the country(ies) where the car rentals
were obtained
Report Output

Data Item
Label/Name
Pickup Date ' ' + ParamDisplayValue('Start Date') Displays the date range entered
in the Pickup Date prompt on
the Prompts page
Year ' ' + ParamDisplayValue('year') Displays the year(s) entered in

the Pickup Date prompt on the
Prompts page
Month ' ' + ParamDisplayValue('month') Displays the month(s) entered in

the Pickup Date prompt on the
Prompts page
Vendor ' ' + ParamDisplayValue('Vendor') Displays the vendor(s) entered in

the Vendor prompt on the
Prompts page
Country ' ' + ParamDisplayValue('Vendor Displays the country(ies) entered

Country') in the Vendor Country prompt
on the Prompts page
Booking Source ' ' + ParamDisplayValue('Booking Displays the booking source(s)

Source') entered in the Booking Source

GBP)

run

corresponding page

run

Report Data Items

Label Name

the trip
Traveler Name <Traveler [Travel].[Trips].[Primary Name of the traveler

Name> Traveler] taking the trip
Car Rental <Car Rental [Travel].[Reservations and Name of the hotel

Vendor Vendor> Tickets].[Transportation Vendor property/car rental/airline

Tickets].[Nearest Airport or Rail country) of the closest

Dropoff Date <Dropoff Date> [Travel].[Reservation and Date the trip completes
Ticket Dates].[End Date] (month day, Year format)
Rate per Day <Booking Rate [Travel].[Reservations and Daily/Nightly rate (for
(reporting Tickets].[Booking Rate example, 100.00 per
currency)> (reporting currency)] night) in the reporting
currency
Days <Days> [Travel].[Reservations and Number of day a car was

Tickets].[Number of rented/number of nights
Cars <Cars> [Travel].[Reservations and Number cars rented/rooms

Car Rental Type <Car Rental [Travel].[Reservations and Additional information

Type> Tickets].[Rental Car Attributes] about the reserved car (for
example, 2-door)
Estimated Cost <Booking Total [Travel].[Reservations and Sum of the booking

currency



Label Name

TripIt)

example, KUMBEI)

Report: Car Rental Expense Exceeds Reserved Amount

This report compares the reserved rate to the actual rate charged for car rentals.
Report Prompts
Date Range Prompt

• Sent for Payment Date: Used to filter the report by the date(s) the car rental
expenses were paid

Tax Info Prompt

• Average Tax Percentage: Used to filter the report by the defined average tax rate
of the car rental expenses (for example, for expenses with an average tax
percentage of 20%, enter 20)
Options Prompt
Report Output
Data Item
Label/Name
Sent for Payment ''+ Displays the date range entered

Date ParamDisplayValue('sentForPaymentDate from the Sent for Payment
Param') Date prompt on the Prompts
page
Average Tax ParamDisplayValue('taxRateParam') + Displays the percentage amount

Percentage '%' entered from the Average Tax
Percentage prompt on the
Prompts page

GBP)

run

Data Item
Label/Name

corresponding page

run
Report Data Items

Label Name
Employee <Employee> [Details].[Employee] Employee last name, first

name, and middle initial
Employee ID <Employee ID> [Details].[Employee ID] Unique number or code

that identifies the
employee
Report Name <Report Name> [Details].[Report Name] Employee-entered name of

the expense report
Report ID <Report ID> [Details].[Report ID] Unique system-assigned

code that identifies the
expense report
Transaction <Transaction [Details].[Transaction Date] Date that the expense was

Date Date> incurred
Vendor <Vendor> [Details].[Vendor] Vendor associated with the

expense
City/Location <City/Location> [Details].[City/Location] City/location where the

Expense Type <Expense Type> [Details].[Expense Type] Expense type assigned to

the expense
Payment Type <Payment [Details].[Payment Type] Method by which the

Type> employee paid for the
credit card
Amount <Amount [Details].[Expense Amount Difference between the

Difference Difference> (rpt)] - [Details].[Reserved actual amount of the
Amount] expense and the total
amount of the reservation,


Label Name
Expense <Expense [Details].[Expense Amount Amount of the expense,

Amount Amount (rpt)> (rpt)] converted as needed to
Reserved <Reserved [Travel].[Reservations and Total amount of the

Amount Amount> Tickets].[Booking Total reservation, converted as
(reporting currency)] needed to the reporting
currency

Report: Car Rental Summary

This report provides information by car rental company during a specified timeframe and
displays the number of rentals, the number of rental days and average, minimum and
maximum rates as well as the total value of rentals booked. This type of information allows
an organization to:
• Analyze company trends for planning purposes
• Evaluate which vendors are providing the most competitive rates
NOTE: Companies can leverage this information for negotiation of supplier contracts.
• See the company's average transaction price for car rentals

• Determine how much was spent for car rentals during a specified timeframe
Report Prompts

Date Range Prompt

• Pickup Date: Used to filter the report by the date(s) the car rental began (month
day, year format)
Options Prompts
• Vendor Country: Used to filter the report by the country(ies) where the car rentals
were obtained
• Rank: Used to filter the report by the defined top number of items in that category
(for example, to show the top 10 car rental vendors, enter “10”); see also (‘rank’)

Report Output

Data Item
Label/Name
Pickup Date ' ' + ParamDisplayValue('Start Date') Displays the date range entered
from the Pickup Date prompt on
the Prompts page

GBP)

run

corresponding page

run
Report Data Items
Average Daily Rate Trend

Label Name
N/A <Average Rate> average([Travel].[Reservations Average daily/nightly rate

and Tickets].[Booking Rate]) (for example, 100.00 per
night)
N/A <#Year#> [Travel].[Reservation and Calendar year (for

Ticket Dates].[Year] example, 2010)
N/A <#Month#> [Travel].[Reservation and Calendar month name (for

Ticket Dates].[Month] example, January)
Car Rental Summary

Label Name



TripIt)


Label Name
Total Cars <Total Cars> CASE [Travel].[Reservations Number cars rented

and Tickets].[Number of Units]
WHEN 0 THEN 1
ELSE [Travel].[Reservations
END
Total Days <Total Days> [Travel].[Reservations and Number of days a car was
Tickets].[Number of rented
Days/Nights]
Total Car Spend <Total Car [Total Cars] * [Total Days] * Total number of cars
Spend> [Travel].[Reservations and rented * total days car was
Tickets].[Booking Rate rented * the daily rate to
(reporting currency)] get the total car spend in
Car Rental Summary by Vendor

Label Name


Total Cars <Total Cars> CASE [Travel].[Reservations Number cars rented

WHEN 0 THEN 1
ELSE [Travel].[Reservations
END
Total Days <Total Days> [Travel].[Reservations and Number of days a car was
Tickets].[Number of rented
Days/Nights]
Average Daily <Average Daily average([Travel].[Reservations Average daily/nightly rate

Rate Rate> and Tickets].[Booking Rate (for example, 100.00 per
(reporting currency)]) night) in the reporting
currency
Minimum Daily <Minimum Daily minimum([Travel].[Reservation Minimum daily/nightly rate

Rate Rate> s and Tickets].[Booking Rate (for example, 100.00 per
currency


Label Name
Maximum Daily <Maximum Daily maximum([Travel].[Reservation Maximum daily/nightly

Rate Rate> s and Tickets].[Booking Rate rate (for example, 100.00
(reporting currency)]) per night) in the reporting
currency
Total Car Spend <Total Car [Total Cars] * [Total Days] * Total number of cars
Spend> [Travel].[Reservations and rented * total days car was
Tickets].[Booking Rate rented * the daily rate to
(reporting currency)] get the total car spend in
Top (‘rank’) Rate Instances

Label Name
Rank <Rank> rank([Daily Rate]) Average amount paid per

day for the rental car
Daily Rate <Daily Rate> maximum([Travel].[Reservation Maximum daily/nightly

s and Tickets].[Booking Rate rate in the reporting
(reporting currency)] for [Trip currency of each key
Booking Key]) generated by the reporting
database that uniquely
identifies the trip booking
Employee <Employee> [Travel].[Trips].[Employee Last Legal last name for the

Name] + ', ' + traveling employee (for
[Travel].[Trips].[Employee First example, Smith), Legal
Name] first name for the traveling
employee (for example,
John)

Vendor <Vendor [Travel].[Reservations and Location (city, state,

City/Location City/Location> Tickets].[Nearest Airport or Rail country) of the closest
From <From> [Travel].[Reservation and Date the trip begins

To <To> [Travel].[Reservation and Time the trip completes

Ticket Dates].[End Date]

Report: City Pairs Rank

This report supplies statistics about the top-ranked combinations of departure and arrival
city combinations booked during a specified timeframe. This information can provide great
insight into commonly taken trip routes and input into planning for managing the travel
program and choosing preferred airline providers.
Report Prompts
• Date Range: Used to define the from/to date range of the purchase date of the trip
bookings
• Booking Currency (optional): Used to filter the report by the currency(ies) the trip
was booked in (for example, CAD)

• Rule Class (optional): Used to filter the report by the rule classes used by the
• Number to Rank (optional): Used to define the number of top city pairs to rank in
the report (for example, to show the top 10 city pairs, enter 10)
Report Output
Data Item
Label/Name
Purchase Date ParamDisplayValue('Dates') Displays the date range entered

in the Date Range prompt on the
Prompts page

run

corresponding page

run
Report Data Items

Label Name
Rank <Rank> rank([# of Tickets]) Rank of trip bookings using

the trip booking key
generated by the reporting
database

Seattle-Atlanta)


Label Name
# of Tickets <# of Tickets> [Travel].[Reservation and Key generated by the

Ticket Dates].[Trip Booking reporting database that
Key] uniquely identifies the trip
booking

USD, CAD, GBP)
Total Paid <Total Paid> [Travel].[Reservations and Amount actually being paid
Average Paid <Average Paid> [Travel].[Reservations and Average amount actually

Tickets].[Total Paid] being paid

Report: Hotel Details

With this report, an organization can better position itself for supplier negotiations by
analyzing which vendors and markets are providing the most competitive prices. The report
user can understand how much the organization or individuals are spending on hotel
accommodations during a specified timeframe.
Report Prompts

Date Range Prompt

• Travel Start Date: Used to filter the report by the date range of the travel start
date (month day, Year format)
• Currency: Determines whether the report is generated using the reporting currency
or the trip booking currency. Defaults to Reporting Currency. When Booking
Currency is selected, the Booking Currency column is displayed on the report.
When Reporting Currency is selected, the Reporting Currency column is displayed
on the report.
Options Prompts
• Vendor Countries: Used to filter the report by the country(ies) where the hotel
property is located
• Booking Sources: Used to filter the report by the source(s) of the booking (for
• Trip Type: Used to filter the report to include only TripLink Tickets
• Travel Configs: Used to filter the report by the travel configuration(s) used by the
• Filter On: Used to filter the report on "Hotel Vendor" or "Hotel Property"
• Hotel Vendor: Used to select the name(s) of the Hotel Vendor or Hotel Property to
filter the report by

Report Output



Data Item
Label/Name
Travel Start Date ' ' + ParamDisplayValue('Start Date') Displays the date range entered
in the Travel Start Date prompt
on the Prompts page

run

corresponding page

run

Report Data Items

Label Name

the trip



TripIt)

Hilton Intl)
Property <Transportation [Travel].[Reservations and Name of the hotel


company's preferred
vendors
Location <City> [Travel].[Reservations and Location (city, state,


Country]



Days/Nights]
Rooms <Rooms> [Travel].[Reservations and Number cars rented/rooms

Reporting <Reporting Information not yet available Displays the currency code
Currency Currency> for this data item in this guide in which the reporting


Label Name

CAD)

Rate> Rate]
Booking Rate <Rate per [Travel].[Reservations and Daily/Nightly rate (for

night)
Hotel Estimated Information not yet available for this data item in this guide
Cost

example, KUMBEI)
N/A <Total(Nights)> [Nights] Total report sum of all

“Nights”
N/A <Total(Rooms)> [Rooms] Total report sum of all

“Rooms”
N/A Information not yet available for this data item in Total report sum of “Hotel
this guide Estimated Cost”.
This total is only displayed
on the report when
Reporting Currency is
selected for the Currency
prompt on the Prompts
page.
When Booking Currency is
selected for the Currency
prompt, the column total is
not displayed at the
bottom of the report
because the booking
currency can be in
different currencies.

Report: Hotel Expense Exceeds Reserved Rate

This report lists all hotel expenses sent for payment within a selected timeframe, for which
the expense amount is greater than a negotiated rate in Travel. With this information, an
administrator can alert the company's travelers to be more aware of negotiated rates being
honored and contact the properties to ensure future savings and potentially to get credits.
Report Prompts

Date Range Prompt

• Sent for Payment Date: Used to filter the report by the date(s) the hotel expenses
were paid
Options Prompts
• Average Tax Percentage: Used to filter the report by the defined average tax rate
of the hotel expenses (for example, for expenses with an average tax percentage of
20%, enter 20)
Report Output
Data Item
Label/Name
Date Payment') from the Sent for Payment
Date prompt on the Prompts
page
Average Tax ' ' + ParamDisplayValue('Tax Rate') + '% Displays the percentage amount
Percentage entered from the Average Tax
Percentage prompt on the
Prompts page

GBP)

run

Data Item
Label/Name

corresponding page

run
Report Data Items

Label Name
Employee <Employee> [Expense].[Report Header Legal last name, first name

Information].[Employee Last for the traveling employee
Name] + ', ' + (for example, Smith, John)
Name]


expense report



Country <Country> [Expense].[Entry Country where the

Information].[Country] expense was incurred

credit card
Amount <Amount [Expense Amount] - Difference between the

Difference Difference> [Reservation Rate] actual amount of the
expense and the total
amount of the reservation,


Label Name
Expense <Expense CASE WHEN [Expense].[Entry Amount of the expense,

Amount Amount> Information].[Has Lodging Tax] converted as needed to
> 0 AND ?Tax Rate? > 0 THEN the reporting currency
[Expense].[Entry
(rpt)]*(1-(?Tax Rate?/100))
(rpt)] END
Reservation <Reservation [Expense].[Entry Total amount of the

Rate Rate> Information].[Reservation Rate] reservation, converted as
needed to the reporting
currency

employee

Report: Hotel Summary

This report provides information by hotel vendor during a specified timeframe and displays
the number of rooms, the number of nights and average, minimum and maximum rates as
well as total value of rooms booked.
With this report, the travel manager can analyze the hotels that are providing the most
competitive rates in each country and can quickly analyze market trends. This can better
position the organization for supplier negotiations. It enables the report user to determine
the maximum rates paid versus minimum rates.
The Top Ten reports are a great reference to learn where the company is spending the most
money for hotel accommodations. This information can be use when making policy
decisions.

Report Prompts
Date Range Prompt

• Travel Start Date: Used to filter the report by the date range of the trip start date
(month day, year format)
Options Prompts
• Travel Configs: Used to filter the report by the travel configuration(s) used by the
• Vendor Countries: Used to filter the report by the country(ies) where the hotel
property is located
• Show Top: Used to filter the report by the defined number of top items in that
category (for example, to show the top 10 hotel properties and top 10 destinations,
enter 10), see also (‘rank’)

Report Output


Data Item
Label/Name
Displays the date range entered

in the Travel Start Date prompt
Travel Start Date ' ' + ParamDisplayValue('Dates') on the Prompts page
Displays the currency code in

[Travel].[Reservations and shown (for example, USD, CAD,
Reporting Currency Tickets].[Reporting Currency] GBP)
Displays the date the report was

N/A AsOfDate() run
Displays the page number of the

N/A PageNumber() corresponding page
Displays the time the report was

N/A AsOfTime() run
Report Data Items
Average Nightly Rate Trend

Label Name
N/A <Average Rate> average([Travel].[Reservations Average daily/nightly rate

and Tickets].[Booking Rate (for example, 100.00 per
currency
N/A <#Year#> [Travel].[Reservation and Calendar year (for

Ticket Dates].[Year] example, 2010)
N/A <#Month#> [Travel].[Reservation and Calendar month name (for

Ticket Dates].[Month] example, January)
Hotel Bookings

Label Name
Total Rooms <Total Rooms> CASE [Travel].[Reservations Number of rooms reserved

WHEN 0 THEN 1 ELSE
Total Nights <Total Nights> [Travel].[Reservations and Number of nights stayed at

Days/Nights]


Label Name
Hotel Estimated Information not [Travel].[Reservations and Information not yet

Cost yet available for Tickets].[Booking Total available for this data item
this data item in (reporting currency)] in this guide
this guide
Top (‘rank’) Hotel Properties

Label Name
Property <Transportation [Travel].[Reservations and Name of the hotel


WHEN 0 THEN 1 ELSE

Days/Nights]

currency

currency

currency

this guide
Hotel Top (‘rank’) Destinations

Label Name



Label Name

Country]

Days/Nights]

this guide

currency
Rate Instances (‘rank’) Top

Label Name

Tickets].[Booking Rate example, 100.00 per
(reporting currency)] night) in the reporting
currency
Employee <Employee> [Travel].[Trips].[Employee Last Legal first and last name

Name]

Hilton Intl)

From <From> [Travel].[Reservation and Date the trip begins

To <To> [Travel].[Reservation and Date the trip completes

Hotel Summary by Vendor

Label Name

Hilton Intl)


Label Name

WHEN 0 THEN 1 ELSE

Days/Nights]

currency

currency

currency

this guide

Report: Top City Pairs

This report prompts for the number of top city pairs to analyze and whether to analyze a
selected list of airlines or all airlines within a date range. The resulting report provides
visibility for each of the top city pair into booking values, numbers of trips, and average
fares by airline.
Report Prompts
• Purchased Date: Used to filter the report by the date range of the trip purchased
date (month day, year format)
• Include the Top ‘x’ City Pairs: Used to define the number of top city pairs to filter
the report on (for example, to show the top 10 city pairs, enter 10)

• Airline (optional): Used to filter the report by the name of the airline company(ies)
• Advance Purchase Window (optional): Used to filter the report by the number of
days the trip was purchased in advance (for example, for trips purchased no less
than 14 days in advance, select 14-20 days)
Report Output
Data Item
Label/Name
All Fares ParamDisplayValue('Purchased Date') Displays the date range entered

Purchased in the Purchased Date prompt
on the Prompts page
Top “X” City Pairs ParamDisplayValue('rank') Displays the value from the
Include the Top ‘x’ City Pairs

run

corresponding page

run

Report Data Items

Label Name

CAD)

Seattle-Atlanta)
Station One <Station One [Travel].[Trips].[Station One Full name of the origin
Name Name> Name] station of the city pair (for
example, Seattle-Tacoma)
Station Two <Station Two [Travel].[Trips].[Station Two Full name of the

Name Name> Name] destination station of the
Atlanta)
Distance <Distance> [Travel].[Trips].[Distance] Distance between the

origin and destination
cities, in miles
Airline <Airline> [Travel].[Reservations and Name of the hotel

Total Fare <Total Fare> [Travel].[Reservations and Sum of the booking

tax
# Trips <# Trips> [Travel].[Reservations and Key generated by the

booking

and Tickets].[Booking Total]) booking amount and the
booking tax in the
reporting currency


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Standard Reports by Folder

for Analysis / Intelligence

Last Revised: June 24, 2020

Applies to these SAP Concur solutions:

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