CURRENT PROCESS IN STORE

1. PURCHASE REQUISITION (LOCAL)

 USER CREATES INDENT
 APPROVES BY HOD
 APPROVES BY SITE HEAD (FOR HIGH VALUE ITEMS THIS GOES TO MD APPROVAL > 1
MILLION NAIRA)
 APPROVES BY ACCOUNTS
 THIS APPROVAL COMES TO STORE FOR PROCUREMENT
 STORE COLLECTS OFFER FROM DIFFERENT VENDOR THROUGH EMAIL
 PREPARES COMPARATIVE STATEMENT & NEGOTIATES WITH VENDOR
 SELECTION DONE BY STORE
 ACCOUNTS DOES THE VENDOR REGISTRATION FOR THE SELECTED VENDOR
 GENERATES PO
 PHYSICAL SIGN BY SITE HEAD
2. PURCHASE REQUISITION (GLOBAL)
 USER CREATES INDENT
 APPROVES BY HOD
 APPROVES BY SITE HEAD
 APPROVES BY ACCOUNTS
 THIS APPROVAL COMES TO STORE FOR PROCUREMENT
 STORE HEAD UPLOADS IT TO A DIFFERENT SERVER, WHERE PARAS/GLOBUS/DUBAI
HAS THE ACCESS TO SEE THE DETAILS.
 PROCUMENT OFFICE DOES THE ENQUIRY, PREPARES COMPARATIVE STATEMENT
AND CREATES PO.
 TECHNICAL APPROVAL DOES BY HOD
 TECHNICAL APPROVAL BY PLANT HEAD
 FINAL APPROVAL TO MD
 SELECTION OF THE VENDOR & SHIP THAT ONCE MATERIAL IS READY.
3. CREATION OF MRN (LOCAL)
 MATERIAL DELIVERY AT STORE ALONG WITH INVOICE
 PHYSICAL CHECK BY STORE PEOPLE ALONG WITH DEPARTMENT PEOPLE
 CREATE MRN
 THIS IS REFLECTED IN THE COMMON INVENTORY LIST
 SIGNS BY USER
 HARD COPY OF MRN SENDS TO ACCOUNTS & ALSO THE INVOICE OF THE SUPPLIER
4. ISSUE OF MATERIAL (LOCAL)
 USER CREATE ISSUE SLIP FROM MATERIAL MASTER (FOR LOCAL PURCHASED ITEMS)
 DEPT HEAD APPROVAL
 SITE HEAD APPROVAL
 STORE APPROVAL
 HARD COPY SIGNATURE
 FOR FIXED ASSETS: ITEMS ARE NOT VISIBLE IN NAVISION FOR ISSUING THE SAME.
ACCOUNTS IS RESPONSIBLE FOR CREATING FIXED ASSET CODE. HOWEVER FIXED
ASSET ITEMS ARE NOT VISIBLE WHILE ISSUING THE MATERIAL. SO MANUAL ISSUE
SLIP (OR SOMETIME EMAIL) IS TO BE GIVEN TO STORE PEOPLE FOR TAKING OUT THE
MATERIAL.
Accounts Department

1. LOCAL PURCHASE
 MRN HARDCOPY, INVOICE ORIGINAL & PURCHASE ORDER HARDCOPY COME TO
ACCOUNTS DEPARTMENT.
 TALLY MATERIAL WITH PURCHASE INVOICE & ORIGINAL PO
 APPROVAL OF THE PAYMENT BY POSTING PURCHASE INVOICE THROUGH NAVISION
 OUTSTANDING PAYMENTS ARE REFLECTED IN NAVISION ONCE POSTED.
 SEND FUND REQUEST THROUGH MAIL.
 APPROVAL OF FUND REQUEST THROUGH MAIL.
 SEND THE REPORT TO FUND PLANNING
 ONCE APPROVED PAYMENT IS MADE THROUGH ONLINE PAYMENT.

2. SALARY OF THE NIGERIAN PERSONNEL

 CURRENTLY HARDCOPY ATTENDANCE IS IN PLACE.
 SALARY IS DISBURSED THROUGH CASH.
3. FUEL PURCHASE OF VEHICLE
 CURRENTLY DRIVERS ARE COLLECTING RECEIPTS WHILE PROCURING FUEL.
 PAYMENT IS RELEASED BY SUBMISSION OF ORIGINAL INVOICE.