QUESTIONING TOOL

Questions to probe the candidates underpinning Satisfactory

knowledge Response
Extension / Reflection Questions Yes No
1. List the five characteristic to consider in creating  
conference objectives?
2. What are the two types of objectives?  
Safety Questions
3. What things to consider when selecting location of the  
event for safety matter?
4. When accessing to the event what you should consider?  
Contingency questions
5. The schedule date for submission of event program is very  
near what will you do together with your team?
6. If suddenly your boss tells you that you need to published  
the event urgently but lack of budget. What will you do?
Job Role/Environment Questions
7.How to choose time for a conference?  
8.What are the last-minute task you will perform one-two  
days prior to the conference?
Rules and Regulations
9. What are the things to consider when creating event  
program?
10. What are the important aspect to consider in developing  
business program?
The candidates underpinning knowledge  Satisfactory  Not
was: Satisfactory
MODEL ANSWER

Questions to probe the candidates underpinning knowledge Satisfactory

Response
Extension/Reflection Answers YES NO

1. Five characteristic to consider in creating conference  

objectives.
a. Simple
b. Measurable
c. Attainable
d. Realistic
e. Time-related
2. the two types of objectives?  
a. Process Objectives
b. Outcome Objectives

Safety Answers

3. - Choose a suitable location for the type of conference and  

number of participants you have planned.
- Insure that obligations, such as insurance, health, and
safety, are adhered to.
- Get involved into venue management if needed.
- See if the facilities for car parking, security, hospitality, and
the media are well taken care of at all time before and during
the event.
4. The event should be easy to reached by the attendees. The  
proximity to airport and other means of transportation (rail or
automobile) is paramount for maximizing event attendance.
For instance, if you are organizing a corporate event and the
attendees are high level executives constrained to take multi-
stop flights, you may lose important participants. Likewise, if
they choose to drive to the event, ensure there is a valet service
for attendees or at least an ample parking.
Contingency Answers

5. Motivate your team and do this:  

 Choose a motto to motivate team players more. “Team efforts
achieve miracles” sounds great, don’t you think?
 Don’t act like a manager! Be part of the team. Formally
speaking, you will have to coordinate staffing requirements
and staff briefings. The secret to a well-performing and well-
motivated team is to make everyone feel comfortable with
their role.
 Learn to say “thank you” more often and reward your team
for its achievements

6. Promote it on social media  

Building a strong online presence is all about using the social
media tools effectively to enhance communication with potential
attendees, increase event awareness and ticket selling.
 Create a Facebook page for the conference, especially if you
plan on organizing the event annually.
 Create a hashtag and begin using it two to four months
before the conference to share event info.
 Invite speakers to blog about and share the event on their
social media channels. This will give a boost to the overall
conference attendance.

Job Role/Environment Answers

7. TIPS ON HOW TO CHOOSE TIME OF THE CONFERENCE:  

 Avoid holiday periods. Participants rarely attend

conferences during holidays.
 Never plan a conference during the weekend. From
organizers to speakers and contractors, conferences mean
work, hence they should happen during the week.
 Set the event on a Thursday and Friday and give attendees
the opportunity to play the tourist during the weekend.

8. The last-minute tasks you will perform one-two days prior to  

the conference. Ensure you:

 Have all important phone numbers saved on phone. These

include the team member’s, all services’ (venue &
contractors) numbers.
 Pick up last minute items such as balloons, flowers, and ice.
 Pick up rental items you have booked in advance.
 Prepare payment for all those involved in the organization
and smooth running of the event.
 Begin setting-up early so you will deal with less unexpected
situations.

Rules and Regulations

9. Things to consider when creating event program  

1. The conference theme
2. The attendee profile
 3. The speaker profile.

10. Important aspect to consider when developing business  

program.
 Choosing theme and name
 Look for branding opportunities
 Set a budget
 Accomplish tasks

The candidates underpinning  Satisfactory  Not

knowledge was: Satisfactory