COMPETENCY BASED LEARNING MATERIAL

Sector : TOURISM

Qualification Title : EVENT MANAGEMENT SERVICES NC III

Unit of Competency : Develop An Event Program

Module Title : Developing An Event Program

National Institute For Technical Excellence Inc.

Oroquieta City Branch

Document No.
EVENT Issued by:
Date Developed:
MANAGEMENT June 2015
SERVICES NITEX Page 1 of
Revised by: 42
NC III Chona D. Campomanes
Develop An Event
Program
 HOW TO USE THIS COMPETENCY BASED LEARNING
MATERIAL

Welcome to the module in “Developing Event Program”. This

module contains training materials and activities for you to
complete.

The unit of competency “Develop Event Program “covers the

knowledge, skills and attitudes needed to configure computer systems
and networks. It is one of the specialized modules required to complete
the course Events Management NC III

You are required to go through a series of learning activities in order to

complete each learning outcome of the module. Each learning outcomes is
provided with Information Sheets (Reference Materials for further
reading to help you better understand the required activities). Follow
these activities on your own and answer the self-check at the end of each
learning outcome. You may remove a blank answer sheet at the end of
each module (or get one from your facilitator/trainer) to write your
answers for each self-check. If you have questions, don’t hesitate to ask
your facilitator for assistance.

Recognition of Prior Learning (RPL)

You may already have some or most of the knowledge and skills
covered in this learner's guide because you have:
 been working for some time
 already completed training in this area.

If you can demonstrate to your trainer that you are competent in a

particular skill or skills, talk to him/her about having them formally
recognized so you don't have to do the same training again. If you have a
qualification or Certificate of Competency from previous trainings, show it
to your trainer. If the skills you acquired are still current and relevant to
the unit/s of competency they may become part of the evidence you can
present for RPL. If you are not sure about the currency of your skills,
discuss this with your trainer.
 At the end of this module is a Learner’s Diary. Use this diary to
record important dates, jobs undertaken and other workplace events that
will assist you in providing further details to your trainer or assessor. A
Record of Achievement is also provided for your trainer to complete
once you complete the module.

This module was prepared to help you achieve the required

competency, in Setting up Equipment and Trolley, Accessing Rooms for
Servicing, Making-up Beds, Cleaning and Clearing Rooms and Cleaning
and Storing Trolleys and Equipment. This will be the source of
information for you to acquire knowledge and skills in this particular
trade independently and at your own pace, with minimum supervision or
help from your instructor.

 Talk to your trainer and agree on how you will both organize the
Training of this unit. Read through the module carefully. It is
divided into sections, which cover all the skills, and knowledge you
need to successfully complete this module.

 Work through all the information and complete the activities in

each section. Read information sheets and complete the self-check.
Suggested references are included to supplement the materials
provided in this module.

 Most probably your trainer will also be your supervisor or manager.

He/she is there to support you and show you the correct way to do
things.

 Your trainer will tell you about the important things you need to
consider when you are completing activities and it is important that
you listen and take notes.

 You will be given plenty of opportunity to ask questions and

practice on the job. Make sure you practice your new skills during
regular work shifts. This way you will improve both your speed and
memory and also your confidence.

 Talk to more experience workmates and ask for their guidance.

 Use the self-check questions at the end of each section to test your
own progress.
 When you are ready, ask your trainer to watch you perform the
activities outlined in this module.

 As you work through the activities, ask for written feedback on your
progress. Your trainer keeps feedback/ pre-assessment reports for
this reason. When you have successfully completed each element,
ask your trainer to mark on the reports that you are ready for
assessment.

 When you have completed this module (or several modules), and
feel confident that you have had sufficient practice, your trainer will
arrange an appointment with registered assessor to assess you. The
results of your assessment will be recorded in your competency
Achievement Record.

COMPETENCY BASED LEARNING MATERIALS

EVENTS MANAGEMENT NC III

CORE COMPETENCIES
No Unit of Competency Module Title Code

1 Plan And Develop Planning And TRS342315

Event Proposal Or Developing Event
Bid Proposal Or Bid

2 Develop An Event Developing An Event TRS342316

Concept Concept

3 Develop Event Developing Event TRS342317

Program Program

4 Select Event Venue Selecting Event Venue TRS342318

And Site And Site

5 Develop And Update Developing And TRS342319

Event Industry Updating Event
Knowledge Industry Knowledge

6 Provide On-Site Event Providing On-Site TRS342320

Management Services Event Management
Services

7 Develop And Update Developing And TRS342321

Knowledge On Updating Knowledge
Protocol On Protocol

8 Manage Contractors Managing Contractors TRS342322

For Indoor Events For Indoor Events

MODULE CONTENT
Learning Outcome Learning Content Progress Training
Check Duration
 IDENTIFY Different Types of
CONFERENCE Conferences
OBJECTIVES
Objectives of
Conferences

Event Staging and

Site Selection

Consultation With
Customers

DESIGN EVENT Sample Event

PROGRAM Scheduling

Designing the
Event Program

Event Budget
Plan/ Checklist

FINALIZE PROGRAM Creating an Event

DETAILS Proposal

COMPETENCY SUMMARY

Unit of Competency DEVELOP AN EVENT PROGRAM

Module Title DEVELOPING AN EVENT PROGRAM
Module Descriptor This module deals with the knowledge, skills,
behavior and motivations required to design an
event program. Event managers, either internal
 or external to the sponsoring organization, would
generally undertake this role.

Nominal Duration 90 hours

Learning Outcomes At the end of this module, the trainee must be

able to:

LO1. Identify conference objectives

LO2. Design event program
LO3. Finalize program details
Assessment Criteria

1. Overall context and scope of the conference are identified.

2. Specific conference objectives are developed and agreed with in
consultation with colleagues and/or guests.
3. Dates and time are set to meet agreed objectives.
4. A theme is developed to complement event objectives.
5. Overall event format is developed within known budget, venue and
staging constraints.
6. Relevant components are identified, designed and integrated in the
program.
7. The use of appropriate technological options are identified and
integrated in program development.
8. A business program is developed to incorporate an appropriate range of
activities.
9. The proposed event program is presented within required timeframe.
10. Approval of program details is obtained.
11. Appropriate actions are undertaken in relation to the dissemination
and publication of the event program.

LEARNING OUTCOME SUMMARY

QUALIFICATION : EVENTS MANAGEMENT NC III

UNIT OF COMPETENCY : DEVELOP EVENT PROGRAM

MODULE TITLE : DEVELOPING EVENT PROGRAM

 Module Description:

This module deals with the knowledge, skills, behaviour and

motivations required to design an event program. Event managers, either
internal or external to the sponsoring organization, would generally
undertake this role.

LEARNING OUTCOMES:

At the end of this module, the trainee must be able to:

LO1. Identify conference objectives

LO2. Design event program
LO3. Finalize program details

QUALIFICATION : EVENTS MANAGEMENT SERVICES NC III

UNIT OF COMPETENCY : DEVELOP AN EVENT PROGRAM
MODULE TITLE : DEVELOPING AN EVENT PROGRAM

LEARNING OUTCOME 1 : IDENTIFY CONFERENCE OBJECTIVES

ASSESSMENT CRITERIA:
1. Overall context and scope of the conference are identified.
2. Specific conference objectives are developed and agreed with in
consultation with colleagues and/or guests.
CONTENTS:

 Conference session formats

 Provided a range of options for conference staging and venue set
ups
 Could identify the needs of different market segments in relation
to conference activities (e.g. Corporate, associations, and
government).
 Detailed knowledge of the range of options available to
conference organizers in terms of venues, staging, format and
pre/post tour components.
 Use electronic equipment

CONDITIONS/RESOURCES:

The students/trainees must be provided with the following:

TOOLS AND SUPPLIES & LEARNING
EQUIPMENT
ACCESSORIES MATERIALS MATERIALS
 LCD  Software for  Books
Projector presentation relating to
(optional) skills event
 Overhead management
Projector  Books and
(optional) videos
 Computer relating to
 Printer public
speaking

METHODOLOGIES:

 Discussion
 Lecture
 Simulation
 Case study

ASSESSMENT METHODS:

 Project to develop a program for a conference

 Questioning to assess knowledge of programming for different
types of conferences
  Review of portfolios of evidence and third party workplace
reports of on-the-job performance by the candidate.

LEARNING EXPERIENCES

Learning Outcome No.1 Identify Events Objectives

Learning Activities Special Instructions

Read Information Sheet No, 3.1-1 For additional information,

“Different Types of Conferences/ you may refer to Manuals/
Meetings” Hand- outs

Answer self-check to measure Compare your

your knowledge on the topic. answer to answer key

Read Information Sheet No. 3.1-2 For additional information,

 “Objectives of Conferences” you may refer to Manuals/
Hand- outs

Answer self-check to measure Compare your

your knowledge on the topic. answer to answer key

Read Information Sheet No. 3.1-3 For additional information,

“Event Staging and Site selection” you may refer to Manuals/
Hand –outs

Answer self-check to measure Compare your

your knowledge on the topic. answer to answer key

Read Information Sheet No. 3.1-4 For additional information,

“Consultation With Customers” you may refer to Manuals/
Hand –outs

Answer self-check to measure Compare your

your knowledge on the topic. answer to answer key

Learning Outcome No.2 Design Event Program

Learning Activities Special Instructions

Read Information Sheet No 3.2- Compare Answers to Answer

1 “Sample Scheduling” Key

Answer Self Check 3.2-1

Read Information Sheet No. Compare Answers to Answer

3.2-2 “Designing the Event Key
Program”

Answer Self Check 3.2-2

 Read Information Sheet No. 3.2-3 Compare Answers to Answer
“Sample Budget Plan/ Checklist” Key

Answer Self Check 3.2-3

Learning Outcome No.3 Finalize Program Details

Learning Activities Special Instructions

Perform Task Sheet 3.3-1 “Create an Check your answer, and then
Event Proposal” have your instructor confirm
it.
 INFORMATION SHEET 3.1-1

TYPES OF CONFERENCES

Learning Objectives: after reading this information sheets the trainees

will able to:
1. Identifies overall context and scope of the conferences
2. Source event venues or sites

Meeting
A meeting is a gathering of two or more people that has been
convened for the purpose of achieving a common goal through verbal
interaction, such as sharing information or reaching agreement.
[2]
 Meetings may occur face to face or virtually, as mediated by
communications technology, such as a telephone conference call, a Skype
conference call or a videoconference.

Convention
A convention, in the sense of a meeting, is a gathering of
individuals who meet at an arranged place and time in order to discuss or
engage in some common interest. The most common conventions are
based upon industry, profession, and fandom.

Exhibition
 An exhibition, in the most general sense, is an organized
presentation and display of a selection of items. In practice, exhibitions
usually occur within museums, galleries and exhibition halls, and World's
Fairs. Exhibitions include [whatever as in major art museums and small
art galleries; interpretive exhibitions, as at natural history museums and
history museums], for example; and commercial exhibitions, or trade
fairs.

Trade Show.
A virtual tradeshow (sometimes called a virtual trade fair) is a
type of virtual event run in an online environment that goes live and stays
live online for a limited period of time. It can be considered the online
equivalent of a traditional tradeshow or exhibition, but exhibitors and
visitors connect with one another via the Internet, regardless of
geographic location, to exchange valuable information.

Seminar
A seminar is, generally, a form of academic instruction, either at
an academic institution or offered by a commercial or professional
organization.

Workshop
An educational seminar or series of meetings emphasizing
interaction and exchange of information among a usually small number of
participants: a creative writing workshop.

Forum
A forum was a gathering place of great social significance, and
often the scene of diverse activities, including political discussions and
debates, rendezvous, meetings, et cetera

Symposium
Symposium is a meeting or conference for the discussion of some
subject, esp. a meeting at which several speakers discuss a topic before
an audience.
A collection of opinions expressed or articles contributed by several
persons on a given subject or topic.

Lecture
 A lecture is an oral presentation intended to present information or
teach people about a particular subject, for example by
a university or college teacher. Lectures are used to convey critical
information, history, background, theories and equations.

Panel
A group of persons gathered to conduct a public discussion,judge a 
contest, serve as advisers, be players on a radio ortelevision game, or the
 like: a panel of political scientists meetingto discuss foreign 
Policy.

SELF- CHECK 3.1-1

TYPES OF CONFERENCES

Identification: Identify the following and write your answer on your

answer sheet.

1. It is a meeting or conference for the discussion of some subject, at

which several speakers discuss a topic before an audience.

2. It is a gathering of individuals who meet at an arranged place and time

in order to discuss or engage in some common interest. The most
common conventions are based upon industry, profession, and fandom.  

3. It is an oral presentation intended to present information or teach

people about a particular subject, for example by
a university or college teacher. Lectures are used to convey critical
information, history, background, theories and equations.

4. It is a gathering of two or more people that has been convened for the
purpose of achieving a common goal through verbal interaction, such as
sharing information or reaching agreement

5. It is, generally, a form of academic instruction, either at an academic

institution or offered by a commercial or professional organization
 ANSWER KEY 3.1-1
TYPES OF CONFERENCES

1. Symposium
2. Convention
3. Lecture
4. Meeting
5. Seminar
 INFORMATION SHEET NO. 3.1-2
OBJECTIVES OF CONFERENCES

Learning Objectives : after reading this information sheets the trainees

will able to:
 Develop and agrees specific conference objectives in consultation with
relevant colleagues and/or customers.
 Set performance

Staffs are strongly encouraged to be familiar with and utilize the SMART
principles when setting their work objectives, indicators and targets. As a
guide, consider the following statements:

Specific

 Is it clear, concrete and well defined

 Is it clear to anyone that has a basic knowledge of the work area

Measurable

 Know if the goal is obtainable and how far away completion is

 Know when it has been achieved

Achievable/ Attainable

 Agreement with all the stakeholders what the goals should be

 Is there a realistic path to achievement

Realistic

 Within the availability of resources, knowledge and time

Timely/ Time-bound

 Enough time to achieve the goal, is there a time limit

 Not too much time, which can affect work performance

SELF-CHECK 3.1-2

OBJECTIVES OF CONFERENCES
Fill in the blanks: Write or supply the correct answer on the blanks.

1. The objectives should be _____. So that it is clear to anyone

that has a basic knowledge of the work area.

2. ______ means that whatever you want to be achieved in this

event should be possible to be achieved so that stakeholders
will be motivated on it.

3. ______ objective should be within the availability of

resources, knowledge and time.

4. ________is another measure for performance that can happen

either in during the event, immediately after the event, or
even how many days the event was executed.

5. Know if the goal is obtainable and how far away completion

is, is _____ objective.
 ANSWER KEY TO SELF- CHECK 3.1-2

“OBJECTIVES OF CONFERENCES”

1. Specific

2. Achievable/ Attainable

3. Realistic

4. Time-bound/Timely

5. Measurable
 INFORMATION SHEET NO, 3.1-3

EVENT STAGING AND SITE SELECTION

Learning Objective : after reading this information sheets the trainees

will able to:
1. Choose relevant event staging and site selection.
2. Analyze venue or site requirements

HOTEL

A hotel is an establishment that provides lodging paid on a short-term

basis. The provision of basic accommodation, in times past, consisting
only of a room with a bed, a cupboard, a small table and a washstand has
largely been replaced by rooms with modern facilities, including en-suite
bathrooms and air conditioning or climate control.

CONVENTION CENTER

A convention center, in American English, is an exhibition hall, or

conference center. It is designed to hold a convention. In English very
large venues suitable for major trade shows are known as exhibition
centers.

CRUISE SHIPS

A cruise ship or cruise liner is a passenger ship used for pleasure

voyages, where the voyage itself and the ship's amenities are a part of the
experience, as well as the different destinations along the way. 

THEATRE

It is a collaborative form of fine art that uses live performers to present

the experience of a real or imagined event before a live audience in a
specific place.
AMPHITHEATER

A building, usually circular or oval, in which tiers of seats rise from

a central open arena, as in those of ancient Rome.

ARENA

An arena is an enclosed area, often circular or oval-shaped, designed to

showcase theater, musical performances, or sporting events. The word
derives from Latin harena, a particularly fine/smooth sand used to
absorb blood in ancient arenas like the Colosseumin Rome.[1] It is
composed of a large open space surrounded on most or all sides by tiered
seating for spectators. The key feature of an arena is that the event space
is the lowest point, allowing for maximum visibility. Usually, an arena is
designed to accommodate a fairly large number of spectators.
 STADIUM

A modern stadium (plural stadiums/stadia[1]) is a place or venue for

(mostly) outdoor sports, , or other events and consists of a field or stage
either partly or completely surrounded by a structure designed to allow
spectators to stand or sit and view the event.

SELF- CHECK 3.1-3

EVENT STAGING AND SITE SELECTION
Multiple Choices: Choose the letter of the correct answer then write it on
your answer sheet.

1. It is a passenger ship used for pleasure voyages, where the voyage itself

and the ship's amenities are a part of the experience, as well as the
different destinations along the way. 

a. Convention Centers b. Theater

c. Cruise Ships d. Arena

2. It is a place or venue for (mostly) outdoor sports, concerts, or other

events and consists of a field or stage either partly or completely
surrounded by a structure designed to allow spectators to stand or sit
and view the event.

a. Stadium b. Arena

c. Hotels d. Theater

3. It is an establishment that provides lodging paid on a short-term

basis.

a. Convention Centers b. Hotels

c. Arena d. Stadium

4. It is an enclosed area, often circular or oval-shaped, designed to

showcase theater, musical performances, or sporting events.

a. Convention Centers b. Hotels

c. Arena d. Stadium

5. It is a collaborative form of fine art that uses live performers to

present the experience of a real or imagined event before a live audience
in a specific place.

a. Stadium b. Arena

c. Hotels d. Theater

ANSWER KEY TO SELF-CHECK 3.1-3

EVENT STAGING AND SITE SELECTION

1. C
2. A
3. B
4. C
5. D

INFORMATION SHEET NO. 3.1-4

CONSULTATION WITH CUSTOMERS

Learning Outcomes : after reading this information sheets the trainees
will able to:
1. Develop and practice negotiation skills.
2. Identify relevant information in planning negotiations

Benefits of consulting people are:

• Continuous Improvement – Customer consultation can highlight
problems at an early stage, allows local authorities to learn from those
that use their services, and make improvements where necessary,
ultimately leading to a reduction in complaints,
• Assessing Needs - Customer consultation helps local authorities in
assessing needs, in the planning and prioritization of services in order to
give users what they want, while targeting resources in those areas of
greatest need,
• Fosters Ownership and Better Mutual Understanding – Customer
consultation helps promote greater ownership of public services on the
part of the public, a better working relationship with service users, and
can lead to better mutual understanding and trust in local government,
• Customer Focus - Customer consultation serves as an illustration of
local government’s commitment to quality customer services.

SELF- CHECK 3.1-4

CONSULTATION WITH CUSTOMERS

Modify True or False: If the statement is true, write true. If false,
write the necessary corrections to make the statement true.
3. Customer consultation cannot highlight problems at an early
stage, allows local authorities to learn from those that use
their services, and make improvements where necessary,
ultimately leading to a reduction in complaints
4. Customer consultation helps local authorities in assessing
needs, in the planning and prioritization of services in order
to give users what they want, while targeting resources in
those areas of greatest need
5. Customer consultation helps promote greater ownership of
private services on the part of the public, a better working
relationship with service users, and can lead to better mutual
understanding and trust in local government
6. Fosters ownership and better mutual understanding serves
as an illustration of local government’s commitment to quality
customer services.

ANSWER KEY TO SELF-CHECK 3.1-4

CONSULTATION WITH CUSTOMERS

3. False- can
 4. True

5. False- public

6. False- customer consultation

INFORMATION SHEET NO. 3.2-1

SAMPLE EVENT SCHEDULING

Learning Objectives: after reading this information sheets the trainees
will able to:
1. Know how to make an event scheduling
2. Create an event scheduling

Sample Event Scheduling Form

BACKGROUND INFORMATION
Name/description of event:
___________________________________________________________________
Event sponsor:
________________________________________________________________________
______
Event date: _____________ Event time: _____________
Event location:
________________________________________________________________________
______
Sponsor contact name:
_______________________________________________________________________
Sponsor contact phone, fax and/or e-mail:
_______________________________________________________
Description of requested Member participation (if speech, give length and
topic; if activity, give details):
________________________________________________________________________
____________________
________________________________________________________________________
____________________
Other VIPs attending:
_________________________________________________________________
Requested RSVP deadline: _____________
Other info:
________________________________________________________________________
___ ________
________________________________________________________________________
_____________________

ACTION TAKEN
Confirmed _____________ Regretted _____________ Date: _____________
If Confirmed Lodging (if needed):
________________________________________________________________________
____________________
________________________________________________________________________
____________________
Driving directions:
________________________________________________________________________
____

________________________________________________________________________
____________________

EMERGENCY CONTACTS
BEFORE EVENT DATE
Name:
________________________________________________________________________
_______________
Phone, fax and/or e-mail:
_______________________________________________________________________
ON EVENT DATE
Name:
________________________________________________________________________
_______________
Cell phone, fax and/or e-mail:
___________________________________________________________________
Advance prep. needed (i.e., background briefing, talking points, speech,
press
release):________________________________________________________________
______________________
Assigned to:
________________________________________________________________________
__________
Date due:
________________________________________________________________________
____________
Additional materials to bring (i.e., award to be presented, generic
outreach materials):___________________
________________________________________________________________________
____________ _________
________________________________________________________________________
_____________________
Staff attending:
______________________________________________________________________
________
________________________________________________________________________
_____________________
________________________________________________________________________
_____________________
Other info:
________________________________________________________________________
___________
 INFORMATION SHEET NO. 3.2-1

DESIGNING THE EVENT PROGRAM

Learning Objectives : after reading this information sheets the trainees
will able to:
1. Develop theme to complement event objectives

2. Design an event program

HOW TO DESIGN AN EVENT PROGRAM

1. Decide if you will choose from a wide variety of online program

templates or design your own. If designing your own, use programs like
Adobe InDesign or Microsoft Office that will allow you to develop a layout.
Choose the paper size, 8.5-by-11-inch, a common letter size, in your
program to begin your design.

2. Choose the type of event program you will use. Event programs are
often a letter size paper folded in half, much like a greeting card, or a
letter size paper cut down the center, making two flat-sheet programs. If
you plan on including a lot of text, use the greeting card style. If you have
little text, try a flat sheet. Set up your columns or text boxes accordingly.

3. Choose a design and colors. Gain inspiration by looking at online

template designs or simply buy a design you love. Depending on the site,
designs can be purchased or downloaded for free. Choose elements that
carry out the theme of the event. For a modern event, unevenly stack
blocks and choose shades of gray and blue or gray and orange. For a
formal event, incorporate scroll shapes in your design and embrace the
trio of black, white and red. If you sent out invitations, try to match the
program to the invitation design.

4 . Write your text. The purpose of a program is to let your audience

know a little bit about your event. Do so by writing the sequence of events
that will take place throughout the night. In one column write the events
and in a coordinating column write who will be speaking, leading or
performing in each segment. If space allows, write an "about" section.
Mention key guests, the reason for your event, information about your
organization or about the organization the event is benefiting. If none of
these apply, include a poem or short verse.

5. Add an image. If your design allows, choose an image for the cover
page of your program or place at the very top of your program. Images
add a personal touch and an interesting aspect to your design. Use
images that represent the purpose of your event. For weddings, use
pictures from your personal collection of musical instruments of the
happy couple. For an artistic performance, buy or download free images
from stock photography websites . Consider transforming your chosen
image into a black and white, with the utilization of Adobe Photoshop or a
basic computer photo program.

6 . Choose a format. For ideas, follow the general idea of using the
front page for the title and date of your event, right inside, for the
sequence of events, and left inside, for extra information. For a flat
sheet, place the title and date of your event at the top of the page,
list the sequence of events underneath and a small bit of
information at the bottom. Follow a design rule and create a visual
hierarchy, going from big elements to small. Create one focal point
and balance other elements around that point.

7 . Print or order your design to be printed. If you are printing

your design, opt for a heavier weight paper. For a natural look, use
a matte paper; for a formal occasion, try a high gloss paper. Both
can be found at your local paper store.
 SELF- CHECK 3.2-2

DESIGNING THE EVENT PROGRAM

ESSAY: What are the steps or instructions in designing an event

program?
 ANSWER KEY TO SELF-CHECK 3.2-2

DESIGNING THE EVENT PROGRAM

Instructions:

First, decide if you will choose from a wide variety of online

program templates or design your own. If designing your own, use
programs like Adobe InDesign or Microsoft Office that will allow you to
develop a layout. Choose the paper size, 8.5-by-11-inch, a common letter
size, in your program to begin your design. Second, choose the type of
event program you will use. Event programs are often a letter size paper
folded in half, much like a greeting card, or a letter size paper cut down
the center, making two flat-sheet programs. If you plan on including a lot
of text, use the greeting card style. If you have little text, try a flat sheet.
Set up your columns or text boxes accordingly.Third, choose a design
and colors. Gain inspiration by looking at online template designs or
simply buy a design you love. Depending on the site, designs can be
purchased or downloaded for free. Choose elements that carry out the
theme of the event. For a modern event, unevenly stack blocks and
choose shades of gray and blue or gray and orange. For a formal event,
incorporate scroll shapes in your design and embrace the trio of black,
white and red. If you sent out invitations, try to match the program to the
invitation design.Fourth, write your text. The purpose of a program is
to let your audience know a little bit about your event. Do so by writing
the sequence of events that will take place throughout the night. In one
column write the events and in a coordinating column write who will be
speaking, leading or performing in each segment. If space allows, write an
"about" section. Mention key guests, the reason for your event,
information about your organization or about the organization the event
is benefiting. If none of these apply, include a poem or short verse. Fifth,
add an image. If your design allows, choose an image for the cover page
of your program or place at the very top of your program. Images add a
personal touch and an interesting aspect to your design. Use images that
represent the purpose of your event. For weddings, use pictures from
your personal collection of musical instruments of the happy couple. For
an artistic performance, buy or download free images from stock
photography websites . Consider transforming your chosen image into a
black and white, with the utilization of Adobe Photoshop or a basic
computer photo program. Sixth, choose a format. For ideas, follow the
general idea of using the front page for the title and date of your event,
right inside, for the sequence of events, and left inside, for extra
information. For a flat sheet, place the title and date of your event at the
top of the page, list the sequence of events underneath and a small bit of
information at the bottom. Follow a design rule and create a visual
hierarchy, going from big elements to small. Create one focal point and
balance other elements around that pointand lastly, print or order
your design to be printed. If you are printing your design, opt for a
heavier weight paper. For a natural look, use a matte paper; for a formal
occasion, try a high gloss paper. Both can be found at your local paper
store.
 INFORMATION SHEET NO. 3.2-3

SAMPLE BUDGET PLAN/ CHECKLIST

Learning objectives: after reading this information sheets the trainees
will able to:
1. Develop overall event format within known budget, venue and staging
constraints.

Sample Budget Plan for Wedding Event

List of Expenses Manila Hotel

Venue 299,422.50
Bridal Gown 60,000.00
Groom's Tuxedo 40,000.00

Entourage's Dress (3 Pairs Adult, 3 Pairs Kids) 40,000.00

Bridal Car / Kalesa 6,000.00
Floral Arrangement 70,000.00
included in Manila Hotel
Lights and Sound (additional 10,000)
Choir 10,000.00
Artist 20,000.00
Venue Arrangement 30,000.00
Invitations 40,000.00
Give Away 20,000.00
Wedding Cake 15,000.00
Hotel Accomodations (White Knight Bridge
Hotel) 20,000.00
Dove 1,000.00
 Other Paraphernalia 5,000.00
Church 50,000.00
Wedding Paraphernalia (Ring etc) 50,000.00
DJ 10,000.00
Video and Pictures 42,500.00
Contingency Fund 83,892.25
Total Actual Expenses 922,814.75

15% Professional Fee 138,422.21

TOTAL PACKAGE 1,051,236.96

TASK SHEET NO. 3.3-1

TASK SHEET No. 3.3-1

Title Prepare an Event Proposal

Performance To be able to prepare a concise event

Objectives proposal, that covers all SMART objectives.

Supplies Pens, papers, bond papers

Equipment Computer with Internet Access, Microsoft

PowerPoint

Purpose:

1. Group yourselves into five members.

2. Conduct a Simulation in preparing an Event Proposal.

3. The performance will be rated according to the following

performance criteria.

( see next page)

 PERFORMANCE CRITERIA CHECKLIST
CRITERIA YES NO

Did I…….

 Identify overall context and scope of the events?

 Develop and agree specific event’s objectives in

consultation with relevant colleagues and/or
customers?
 Set dates and times to meet agreed objectives?

 Develop theme to complement event objectives?

 Develop overall event format within known

budget, venue and staging constraints?

 Identify, design and integrate relevant

components for the program?

 Identify and integrate use of appropriate

technological options in program development?

 Develop business program based on principles of

adult learning to incorporate an appropriate range
of activities?

 Present proposed event program to the

appropriate people within required timeframe?

 Obtain approval of program details in accordance

with agreed procedures?

 Initiate appropriate actions in relation to the

dissemination and publication of event
program appropriate range of activities?
 REFERENCES

www.google .com
www.wikepedia.com

1.  Meeting – Definition and More from the Free Merriam-Webster Dictionary. (n.d.). Dictionary
and Thesaurus – Merriam-Webster Online. Retrieved April 21, 2010, from David 2.
2. Kalupahana, Nagarjuna: The Philosophy of the Middle Way. SUNY Press, 1986, pages 17-18.
The author refers specifically to the thought of the Buddha here.
3. Bartsch, Frank (31 May 2013). "Exhibition and Event Logistics". BB Handel. Retrieved 5
June 2013. 4.
4. The Fair was a success and they are already working for 2009, Clarin, May 13, 2008
5.  "Seminar definition (dictionary.com)". Retrieved2009-02-17.