INSTITUTIONAL EVALUATION TOOLS

FOR
EVENTS MANAGEMENT SERVICES NC III

DEVELOP AND UPDATE EVENT INDUSTRY KNOWLEDGE

(Title of Unit of Competency)

 EVIDENCE PLAN

QUALIFICATION: EVENTS MANAGEMENT SERVICES NC III

Units of DEVELOP AND UPDATE EVENT INDUSTRY
competency KNOWLEDGE
covered
Ways in which evidence will be collected:

with Questioning
Observation with
[tick the column]

Demonstration

Examination
Questioning

Portfolio
Written
The evidence must show that the candidate
…
 Identify sources of information on the event
industry correctly.
 Knowledge of the event industry is used I the
correct context to enhance the quality of
work performance.
 Obtain information on legal and ethical
issues to assist effective work performance.
 Conduct day-to-day event organization
activities in accordance with legal obligations
and ethical industry practices.
 Obtain information on current and emerging
technologies that impact on the event
organization process.
 Assess the potential effects of different
technologies on the event organization
process.
 Apply knowledge of current and emerging
technology in day-to-day work activities.
 Identify and use range of opportunities to
update knowledge of the events industry.
 Monitor current issues of concern to the
industry.
 Updated knowledge is shared with customers
and colleagues as appropriate, and
incorporated into day-to-day work activities.
 WRITTEN EXAMINATION
Enumeration: Enumerate what is being asked.

1. What are the industry’s best practices to adopt?

2. What are the 5 ways to maintain currency of knowledge?
3. What are the elements of event staging?
4. Give examples of both direct and indirect impact of events industry
to the economy
5. Give the five significant ethical issues in the event industry
6. Importance of Communication in Events Management

ANSWER KEY

I. ENUMERATION
1. The industry’s best practices to adopt:
 Set Overarching Goals
 Manage Your Contacts Database
 Promote The Event
 Drive Online Event Registration
 Maximize the Attendee Experience
 Prove Event ROI
2. Five ways to maintain currency of knowledge
 Find a mentor
 Network
 Use social media
 Read industry news
 Conduct Online Research
3. Elements of event staging
  Set-Up
 Incorporating Lighting and
 Sound Planning and Attention to Detail
 Safety Is the First Priority
4. Direct:
 Hotel nights booked in partnership with event tickets
 Contracting of local service providers
 Employment of local workforce
 Procurement of locally produced products
Indirect:
 Residual tourism income from event attendees due to
entertainment
 Spending and additional accommodation bookings
 Enduring tourism or visitation
 Business dealings in the local community as a result of event
activities and exposure
5. Five Significant Ethical Issues in the Event Industry
 Honest Representation
 Reward and Incentive
 FAM Abuse
 Social Media Mishaps
 Intellectual Property
6.Importance of Communication in Events Management
 Calling instead of texting
 Writing efficient emails
 Interacting
 Call to actions

JOB SHEET

Title: EVENT CONCEPTUALIZATION

Performance Objective: Draft an event program in compliance with the
give requirements

Supplies/Materials : Ball pen and bond paper

Equipment: N/A

Steps/Procedure:
Design a plan / concept for a debut party of a well-known personality
(daughter of a politician or any other reason why the client is well-
known.) You need to consider the following as instructed by the client:
1. Motif- combination of red, white and light pink.
2. Garden ceremony with red, white and light pink flowers.
3. With overlooking terrace to the garden (venue will be dependent to the
recommendations of the event planner)
4. Menu is Mediterranean.
5. Flow of the event (18 roses, 18 wines, etc.) will be dependent to the
event planner.
6. Good for 150 pax.
7. Provide List of Suppliers for the event
8. Other details will be dependent to the suggestions of the event
planner (creative ideas from the planner since the client might
consider service from other event planners as well.)

Assessment Method:
Oral questioning.

Performance Criteria Checklist

CRITERIA YES NO
1. The information written is complete and
realistic.
2. The trainee was able to present the proposal.
3. The trainee is knowledgeable about the details of
the proposal.
4. The trainee communicates the contents of the
proposal clearly.
5. The requirements for the event are met and
emphasized.
Demonstration and Questioning Checklist
Candidate’s
name:
Trainer’s name:
QUALIFICATION: EVENTS MANAGEMENT SERVICES NC III
Units of Develop and Update Event Industry and Knowledge
competency
covered:
Date of
assessment:
Time of
assessment:
Instructions for demonstration
Please see attached Instruction for Demonstration (Candidate)
Supplies and Materials Tools and equipment
 Pen and Paper  Complete Set of Computer
 Printer

 to show if
evidence is
demonstrated
During the demonstration of skills, the candidate: N/
Yes No
A
 Demonstrated general knowledge of the events
  
industry.
 Demonstrated understanding of how industry
knowledge can be applied to work activities to   
maximize effective performance
 Demonstrated knowledge of ways to maintain currency   
of knowledge.
 INSTRUCTION FOR DEMONSTRATION:
(FOR THE CANDIDATE)
Candidate’s
name:
Trainer’s name:
QUALIFICATION: EVENTS MANAGEMENT SERVICES NC III
Units of DEVELOP AND UPDATE EVENT INDUSTRY KNOWLEDGE
competency
covered:
Date of
assessment:
Time of
assessment:

PLEASE READ CAREFULLY:

1. The trainer will provide you the necessary supplies/materials,

tools/instruments and forms. Inform the Assessor if you intend to
use your own materials/supplies, tools and instrument.

2. The trainer will allow 15 minutes for you to familiarize yourself

with the resources to be used in this demonstration.

3. You are required to perform the following:

Given the necessary tools, equipment, supplies and materials, the

candidate is required to prepare the following:

Draft an event concept in compliance with the give requirements

Given an event brief template, prepare a proposal for an event and

discuss the contents to your trainer.

4. Trainer may perform oral questioning of the candidate before or

after the performance of the tasks.
 INSTRUCTION FOR DEMONSTRATION:
(FOR THE TRAINER)
Candidate’s
name:
Trainer’s name:
QUALIFICATION: EVENTS MANAGEMENT SERVICES NC III
Units of DEVELOP AND UPDATE EVENT INDUSTRY KNOWLEDGE
competency
covered:

PLEASE READ CAREFULLY AND PREPARE AS NECESSARY:

1) The Trainees will:
a. Provide for the necessary tools, equipment, supplies and materials.
(Please refer to List of Tools, Materials and Equipment). In cases
wherein the trainees intends to use his/her own
materials/supplies, tools and instrument, the Assessor must check
the appropriateness of the candidate’s own materials/supplies,
tools and instrument.
b. Set-up the demonstration area.
c. Provide the trainees copy of the Instruction for Demonstration For
Trainees.
d. Ensure that the trainees FULLY understands the instruction
before proceeding to the performance of the task.
e. Ensure demonstrations of tasks shall be performed according to
the given Instruction for candidate.
f. Allow 15 minutes for the trainees to familiarize him/her/self with
the resources to be used in this demonstration.
g. Ensure that the trainees is wearing appropriate personal protective
equipment before allowing him/her to proceed with the task.

2) During the demonstration of skills, the Trainer will check using the
Demonstration Checklist if the trainees was able to perform the
tasks specified in the Demonstration Checklist:

3) The Trainer, based on the performance of the trainees should give

immediate feedback.

4) The Trainer should advise the trainees on the next method of

assessment that he/she will undertake.
 COMPETENCY ASSESSMENT RESULT SUMMARY

Candidate’s Name:
Trainer’s Name:
Qualification: EVENTS MANAGEMENT SERVICES NC III
Units of Competency DEVELOP AND UPDATE EVENT INDUSTRY
covered: KNOWLEDGE

Date of Assessment
The performance of the trainee in the following Satisfactory Not
assessment methods: [Pls. Tick (/) appropriate box] Satisfactory
A. Observation with questioning  
B. Demonstration with questioning  
C. Portfolio  
D. Written Examination
 
Did the trainee overall performance meet the
 
required evidences / standards?
Recommendation
 For re-assessment. _____________________________________
 For submission of document. Pls. specify (Portfolio Document)
_______________________
 For issuance of certificate. Pls. Specify (Qualification, NC Level )
_____________________

General Comments [Strengths / Improvements needed]

Trainees’s signature: Date:

Trainer’s signature: Date: