UNIVERSITY OF SANTO TOMAS

Rawis, Legazpi City

“GEOMETRICAL SHAPED GAZEBO”

SUBMITTED BY:
KARL MATTHEW BELLEZA

SUBMITTED TO:
AR. MYLENE BORAL
 What is purchasing? It is the process of buying, where the assessment of requirements, identifying, selecting a
supplier, and settling on a negotiation price takes place. It is an element of a wide function of procurement, which includes
activities like ordering, expediting, receipt, and payment. Purchasing is responsible for obtaining materials, parts, supplies
and services needed in construction.
Purchasing management is an important process. It is concerned with the planning and organization of the
obtainment of the supplies and materials to fulfill the requirements of the activities concerned with construction. It also
involves finding the right supplier and maintaining a good relationship with them. The quality and prices of the materials
are analyzed in order to prevent any problems during construction.
When the purchase is done expediting comes next. Although the action is not complete until the items get received
in proper quantity and quality for use. A good buyer would have organized or analyzed prior to the purchase order
placement that everything will follow up to the project’s schedule. The expediter makes initial contact with the supplier
soon after purchase order issuance to determine the following:
1.) The purchase order has been received by the vendor and is in progress.
2.) Factory order, shop order, or work order reference number.
3.) Name, address and phone number of customer service representative or other individual to contact for progress
reports and order servicing.
4.) Confirmation that no problems are anticipated and that shipment or delivery will be as stated in the purchase order.
5.) Factory scheduled dates for completion of each major phase of the purchase order progress-engineering,
production, packing, shipping, and transportation.
The expediter will continue periodic contacts with the supplier or factory by any mail, telephone, telex, telegram, or
personal visit if needed. In order to ensure the factory and delivery schedule is in line with the project’s schedule. If he/she
detects that there is delay in the schedule, he/she will press for corrective action with the supplier involved with the delay.
A good expediter will have the ability, knowledge, and tact, and right aggressiveness to recommend actions or sources to
solve effectively whatever problems are delaying the order.
 What is project learning? Project learning is the process of knowing how to appropriately carry out a project step by
step. Here you learn how to plan and start a project, and to know what specific skills and conditions you need to have and
meet in order for you to have a successful project.

Finishing a project is important, since here is where you will benefit from everything that you have done. Every
effort, planning, and resources used will determine on how the project will have been completed. If done carefully and
skillfully everything will have not been in vain. But how do you formally close out a project? You have to execute a closure
strategy because failing to do so would lead you to overlook valuable lessons from the project, or worse it could lead you
from failing to tie up loose ends, which can dampen your customer’s satisfaction and dent your reputation. Here are steps
that can help you to formally close a project:

1.) Complete All Necessary Paperwork

- Business requirements and activities constitute a significant chunk of project management, meaning lots of
paper work. Much of the paperwork that remains at the end of a project are mostly sign-offs for completed
deliverables. A project closeout phase enables you to re-engage stakeholders, customers, and/or upper
management executives authorized to: a.) Review the relevant work requirements, b.) Check whether there are
still pending tasks to be done, and c.) Sign off on completed deliverables. A final approval document
establishes consensus and serves as legal proof that you and your team have duly performed your job and that
your work is complete.

2.) Keep Team Members Focused

- A project manager should ensure that team members remain focused, disciplined, and productive across the
project life cycle. A project close out meeting should help gain feedback from team insiders about their
experiences and their thoughts on how to improve process.
3.) Tie Up Loose Ends
- A close out checklist will help you address loopholes such as minor bugs and unfulfilled items on a wishlist
though quick workarounds or adept management of expectations. A final review of the project scope and
business requirements will help confirm the completeness of the team’s efforts.

4.) Clarify and Ease Transitions

- Use the closeout phase to properly handover the project to its subsequent owner. For corporate environments,
this ensures that the finished project will be owned by the ream most qualified to manage it. Project closure will
also help release and transition talent resources promptly to their next assignments so that their participation in
other projects will not be delayed unnecessarily.

5.) Conform With Best Practices

- Neglecting to perform the necessary steps in this stage even you think you have completed all deliverables
sends a signal that you are not adopting best practices. Customers or senior executives who are familiar with
the process will give you a lover performance score/feedback than you would have otherwise earned. They
would also likely pass you over for a more standards-compliant team for their next project.

6.) Enhance Your Project Management Credentials

- Executing an excellent project close out shows that you are a diligent professional from start to finish and
customers can rely on your project management experience 100%. Failing to perform a satisfactory close will
portray your personal brand, team, and organization in a bad light.

7.) Learn From Wins and Losses

- Via post mortem process, you can revisit the project, identify roadblocks, and determine which solutions, team
structure, or workflows performed most efficiently. You can generate value by gathering insights and deriving
practical lessons from the project.
 8.) Celebrate Success
- A project well done is worth celebrating, but be sure to celebrate after executing a proper close out. After
making sure that a proper close out is achieved go ahead and celebrate since every accomplishment deserves
celebration.

The Life Cycle of a Project:

  Phase 1: The Conceptualization Phase
- This can also be referred to as the “Initiation Phase” and it’s the starting point of any project or idea.
- For the conceptualization phase to begin, a strategic need for the project or service must be recognized by the
upper management.
 Phase 2: The Planning Phase
- The second phase of the project management life cycle is referred to as the planning phase.
- Once management has given the ok to launch a project, a more formal set of plans outlining initial goals is
established.
 Phase 3: The Execution Phase
- The third phase is labeled execution.
- This is when the actual work of the project is performed. Required materials, tools, and resources are
transformed to reach the project’s goals. During this phase, performance is continually measured to ensure the
project is successful.
 Phase 4: The Termination Phase
- The fourth and final phase is called termination phase, also referred to as Project Closure.
- This phase begins once the project has been completed.

What is a project post-mortem? It is a process, usually performed at the conclusion of a project. It is used to
determine and analyze elements of the project that were successful or unsuccessful. They are intended to inform process
improvements which mitigate future risks and to promote best practices.

What is a performance evaluation? It is a formal assessment in which managers evaluate an employee’s work
performance, identify strengths and weaknesses, offer feedback, and set goals for future performance. It is also called a
performance review or performance appraisal. There are a number of types of performance evaluation, these are the
following:
1.) Self-evaluation
- It requires an employee to judge his/her own performance against predetermined criteria. It may be too
subjective to truly reflect work performance, as employees may rate themselves too high or too low but the
discrepancies between employer evaluations can be insightful.

2.) Behavioral Checklist

- It is a checklist of behaviors an employee must exhibit to be considered a valuable member of the team. To
complete the evaluation, the employer responds to a list of carefully worded yes or no questions, each of wich
may be weighted with a predetermined value.

3.) 360-Degree Feedback

- It provides a comprehensive look at an employee’s performance by pulling a feedback from outside sources.
The employee and his/her manager will still complete an assessment of the employee’s work performance and
technical skill set. Additionally, it can include an evaluation of the employee’s character and leadership skills.

4.) Management by Objectives

- The management by objectives (MBO) performance appraisal method is a more modern approach to
performance reviews, because it ropes the employee into the goal-setting process. With this method, the
manager and his/her employee will “agree upon specific, obtainable objectives with a set deadline.” The MBO
method makes it easy to define success and failure.

5.) Ratings Scale

- It is also referred to as grading system. It is probably the most commonly used performance review method.
This method is based on a set of employer-developed criteria, which can include behaviors, traits,
competencies, or completed projects against which employees are judged. The employer assigns each criterion
a numerical value, usually on a ten or five point scale.
 In our thesis design we experienced looking for materials that are available within Bicol region for cheaper prices
and more availability of the materials, since in our thesis we were aiming for a sustainable design of the government
buildings. Our biggest problem in our thesis was organizing our thoughts and goals as a group, because everyone had a
very good suggestions and insights. We had to compile them so that we may organized them better and to meet those as
a group goal altogether. Also, finding solutions for our project was also a big problem since we had to find a sustainable
solution for our design. Our last big problem was the gathering of data since government data are hard to get and a lot of
processes must be made in order to get them. If we were given a second chance of doing our thesis again, we would
better organize our timetable and communicate to each other better as group mates since communication is the key to our
teamwork, which in turn would make us do our goals and activities much more faster and efficient. If I would rate my
performance in my output on my thesis, I would rate myself an 8/10.