Kanban Board

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21 quick ideas on how to
improve your kanban board
Marcus Hammarberg
@marcusoftnet
http://bit.ly/minskvote
Use code
ctwitspring  
at manning.com
40% off
Have a board in  
the first place
http://blogs.ubc.ca/qualresearch/narrative-inquiry/the-storyteller/
https://pixabay.com/en/lost-places-chair-abandoned-old-1533790
So…. how do I get started?
Todo
Todo Doing or something
Todo Analyse Dev Test Deploy Done
Todo Analyse Dev Test Deploy Done
Todo Analyse
Design Coding
Dev Test Deploy Done
?
Todo Analyze Development Testing Accept
Create Toolbox For  
Your Team
Official team-ware
©®™
Walk the board from  
right to left
Inbox Analyze Dev. Test Done
Walk the board

Use avatars to indicate
who is working on what
John
Hugo
Hannah
Daphne
Hugo
Daphne
John
Focus on the work,
not the workers
The 3 questions © ® ™
Does everyone have  

things to do?
efficiency
Resource
Source: This is Lean! Flow - effectiveness

Niklas Modig, Pär Åhlström
efficiency
Resource

efficiency
Resource

efficiency
Resource

The 3 questions © ® ™
Enumerate the work not the workers
Done-column? There is
no Done
Production
“Working Software” is software
that users are actually using.
Until it’s in use it is truly useless
- Woody zuill
By Julija Rauluševičiūtė, Advanced Mac user II, Used under Creative Commons
Todo Analyse
Design Coding
Follow up
Gather data
Use Progress indicators
to indicate how far we have come
https://www.pinterest.se/pin/463800461598761716/
Use WIP limits on
your board
No WIP limit
No kanban
Aaaah …. kanban is speaking to
the lazy seal in me
By zzpza, Tools, Used under Creative Commons
Stop
WIP too high starting
WIP too low
= =
Start finishing
work idle people idle
3 3 2
Todo Analyze Development Test Done
Doing Done Doing Done

3 3 2

Waiting In
Todo Analyze Development Testing Accept for Ops Production
S-M-L should not start
from a date span
http://saphanatutorial.com/sap-hana-t-shirt-size/
1 day 2-3 days 3-5 days 6-8 days 8-12 days
http://saphanatutorial.com/sap-hana-t-shirt-size/
Todo Analyse Coding
S
S
S
# of items
Span Average counted
Small 1-3 days 2 days 8
Medium 2-6 days 4 days 3
Large 4-46 days 25 days 2

# of items
Small 1-5 days 1,6 days 120
Medium 2-12 days 2,8 days 36

Work to the cake limit
Have a WIP limit on Done
Demo
Retrospective
Planning
Celebrations
Autonomy
Mastery
Purpose
Write about exactly
one item per sticky
Create new login functionality
Update Search Form
Change profile page
Create new login functionality
Update Search Form Change profile page

Good
Lots of Stuff Delivered
First Code in GOLang!
Improve
Bad
More Test
Sprint to Short
Coverage
Set your TPP = 1
Topic per post-it

Blocked should
not be a column
Todo Analyse Coding
Todo Analyse Wait
Dev Code Wait Test
Done Wait Deploy Wait
Use Disneyland
wait time to be predictable
Disneyland
# of items

Tear off the post-its
the correct way
Todo Analyse Coding
Certified Post-It Master © ® ™
Certified Post-It Master © ® ™
Create a pull-system for new
work using an order point item
6 2
Todo Design
Order …
point
6 2
Todo Design
Order …
point
6 2
Todo Design
Order …
point
6 2
Todo Design
Order …
point
6 2
Todo Design
It’s time to get More work. MOOOAR!
Order …
Do this:
* Move the remaining cards up
* Call the PO and create a meeting
* Tell team to come to meeting
point
6 2
Todo Design
It’s time to get More work. MOOOAR!
Do this:
Order …
point * Move the remaining cards up
* Call the PO and create a meeting
* Tell team to come to meeting
6 2
Todo Design
Order …
point
6 2
Todo Design
Order …
point
6 2
Todo Design
Order …
point
6 2
Todo Design
Order …
point
6 2
Todo Design
Order …
point
Annotate the card with reference
to external issue tracker
Electronic tool
Or both …?
or physical board
Physical board Electronic Tool
In your face Attachments
Tactile Capturing discussions
Big Track a lot of data
Always present Distribution
JIRA-63215
Not
Started Done
started
JIRA-63215
JIRA-63215
In order faster find people
that have visitors
As a receptionist
I want to be able to fuzzy
search on their
complete names
JIRA-63215
That special case of the
invoicing batch where it fails
on odd numbers
in the dates of February
greater than 28
JIRA-63215
Increase conversion by 20%
by allowing for customers
to actually pay…
Use queues
to ensure flow and
exploit bottlenecks
Todo Design Coding
Analyse Dev Test Accept Done
5
Ready to
Todo Design Coding
Analyse Dev Test Accepted Done
Accept
5
Ready to
Todo Design Coding
Analyse Dev Test Accepted Done
Accept
Todo Design Coding
Analyse Dev Testing Done
5
Dev
Ready 
Todo Analyse
Design Coding
Dev Testing Done
to test
Don't have a backlog -
have an impact map
http://thearterie.blogspot.se/
Features
IMPACTS
https://www.impactmapping.org
https://www.impactmapping.org
Design your work to
Goldilock size
“If the mountain will not
come to Muhammad,
then Muhammad must
go to the mountain”  
- Francis Bacon, 1625
https://neilkillick.wordpress.com/
Get your work up to standard
with exit criteria per column
Definition
of Done
Quality
Todo Analyse
Design Coding
Dev Testing Done
Quality Quality Quality Quality

Todo Analyse
Design Coding
Dev Testing Done
Definition of Done - Coding Definition of Done - Coding Definition of Done - Coding Definition of Done - Coding
* Unit test written >80% code * Unit test written >80% code * Unit test written >80% code * Unit test written >80% code
coverage coverage coverage coverage
* at least one e2e integration test * at least one e2e integration test * at least one e2e integration test * at least one e2e integration test
written and passing written and passing written and passing written and passing
* Installed in test environment * Installed in test environment * Installed in test environment * Installed in test environment
* documentation updated * documentation updated * documentation updated * documentation updated
Todo Analyse
Design Coding
Dev Testing Done
Definition of Done - Coding

* Unit test written >80% code coverage
* at least one e2e integration test
written and passing
* Installed in test environment
* code review done
https://hakanforss.wordpress.com
Have a continuous retrospective
running on your board
Kanban Kata style
https://www.cprime.com/2013/01/effective-retrospectives/
Toyota Kata
Kanban Kata
Each “month end close”-
work takes about 20 days
with a lot of manual work
Jimmy Janlén
Each “month end close”-
with a lot of manual work
We can run month end

close daily, all automated
Each “month end close”- Automated first 3 of the
work takes about 20 days steps in “month end
with a lot of manual work close”-work
We can run month end

We can run month end Automate the

reporting of
Automate the
reporting of
Automate the
reporting of
monthly users monthly users monthly plays
Automate
with a lot of manual work the
steps in “month end
close”-work
reporting of
monthly users

reporting of
Automate the
reporting of
monthly users monthly plays

reporting of
Automate the
reporting of
Automate the
reporting of
monthly users monthly users monthly plays
Toyota Kata
Kanban Kata
Move the stickies as status is
updated - not only at the standup
Todo Analyse Dev
Design Coding Test Deploy Done
Todo Analyse Dev
Todo Analyse Dev
“Be like water” - Bruce Lee

Let the order in the column
be the priority of the work
Todo
More
Thisimportant
First
Location!
Location!
Location!
Less
Thisimportant
later
Use Different Colors For
Different Type Of Work




Feature
Bug
Tech
debt

Feature
Bug
Tech
debt

Feature
Bug
Tech 
4=
debt


Feature
Bug
Tech 
4=
debt
Have an expedite lane for
urgent work
3 3 2

Feature
Bug
Maint.
Urgent
3 3 2

Feature
Bug
Maint.
Urgent
3 3 2

Feature
Bug
Maint.
Urgent
Max 1 at the time
Highest priority
Retrospective
For exceptions
Track time taken per item
- Lead time
Measure lead time - it’s good for you
“The customer doesn’t care how we are organized” 
- Leif Östling
Ready to
Inbox Analyze Dev. Test
Deploy Done
In: 130202 In: 130202

Out: 130318
# of items

Track throughput per time
unit for your work
Deploy Done
…
Deploy Done
…
Small Medium Large
4 items 3 items 1 item = 8 items

# items
completed
6
X
3
X X
2 X X X
X X
1
Week
14 15 16 17 18 19 20 21
http://bit.ly/2opcKAn - Control Charts by Håkan Forss
www.marcusoft.net
@marcusoftnet
marcus.hammarberg@aptitud.se
Pictures from Pixabay if nothing else indicated
Public Domain pictures - free
or Kanban in Action
which is written by Joakim and me

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20

Walk the board

Does everyone have

Source: This is Lean! Flow - effectiveness

Source: This is Lean! Flow - effectiveness

Source: This is Lean! Flow - effectiveness

Source: This is Lean! Flow - effectiveness

Until it’s in use it is truly useless

Doing Done Doing Done

Doing Done Doing Done

Small 1-3 days 2 days 8

Medium 2-6 days 4 days 3

Large 4-46 days 25 days 2

Small 1-5 days 1,6 days 120

Medium 2-12 days 2,8 days 36

Large 4-86 days 32 days 21

Update Search Form Change profile page

Topic per post-it

Small 1-5 days 1,6 days 120

Medium 2-12 days 2,8 days 36

Large 4-86 days 45 days 2

It’s time to get More work. MOOOAR!

It’s time to get More work. MOOOAR!

Quality Quality Quality Quality

Definition of Done - Coding

We can run month end

We can run month end

We can run month end Automate the

We can run month end Automate the

We can run month end Automate the

“Be like water” - Bruce Lee

Doing Done Doing Done

Doing Done Doing Done

Doing Done Doing Done

Doing Done Doing Done

Doing Done Doing Done

Doing Done Doing Done

Doing Done Doing Done

Doing Done Doing Done

Doing Done Doing Done

Doing Done Doing Done

Doing Done Doing Done

In: 130202 In: 130202

Small 1-5 days 1,6 days 120

Medium 2-12 days 2,8 days 36

Large 4-86 days 45 days 2

4 items 3 items 1 item = 8 items

Public Domain pictures - free

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Does everyone have  