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Safwan Qasem 1
LECTURE 3
THE PROJECT SCOPE MANAGEMENT
Spring 2011- Instructor: Dr. Safwan Qasem
2012 Course: CSC 443: IT Project Management
2
Executing
Processes
Process
Knowledge
Area Monitoring &
Initiating Planning Executing Closing
Contol
Collect Requirements
Verify Scope
Scope Define Scope
Control Scope
Create WBS
Project Scope Management
• Don’t assume that requirements were determined before project began (not part
of the project)
• Attitude to say no to unnecessary scope. It should go to project approval
process
5.1 Collect Requirements
How will we know if the work we do will acceptably meet this requirement?
Rule of thumb
Specific (Unambiguous)
Measurable (How will we know we have finished?)
Achievable (Can we do it?)
Relevant (Is it the right thing to do?)
Timed (When will we do it?)
5.2 Define Scope
Tools &
Inputs Outputs
Techniques
1. Project charter 1. Expert judgment 1. Project scope statement
2. Requirements 2. Product analysis 2. Project document
documentation 3. Alternatives updates
3. Organizational process Identification
assets 4. Facilitated workshops
Define Scope
Concern with what is and is not included in the project and its
deliverables
You should maintain a realistic schedule and budget that can achieve
the project’s scope
Iteration process should be done to maintain it
Product Analysis
Analyze the objective and description of the product stated by the
customer/sponsor and turn them into tangible deliverables.
Project lifecycle term
Project Scope Statement
May includes:
Product scope
Deliverables
Product acceptance criteria
What is not part of the project (out of scope)
Additional risks
Constraints and assumptions :
Constraints: factors that limit the team’s options
Assumptions: Things that assumed to be true (may not be true)
5.3 Create WBS
Image Source: Practice Standard for WBS 2nd Edition. PMI © 2006
WBS
Includes (but not limited to): List of schedule milestone Quality requirements
Code of account identifier Associated schedule activities Acceptance criteria
Description of work Resource required Technical references
Responsible organization Cost estimates Contract Information
Image Source: Practice Standard for WBS 2nd Edition. PMI © 2006
WBS Dictionary Sample (2)
Source: http://www.brighthub.com/office/project-management/articles/52388.aspx
5.4 Verify Scope
Tools &
Inputs Outputs
Techniques
1. Project scope statement 1. Inspection 1. Accepted deliverables
2. Requirements 2. Change requests
documentation 3. Project document
3. Requirement traceability updates
matrix
4. Validated deliverables
Verify Scope
• NOT making sure you have the right scope during project planning
• But, to gain formal acceptance of deliverables during monitoring and
control.
Process of monitoring the status of the project and product scope and
managing changes to the scope baseline
The cause and degree of variance relative to the scope baseline
Decide corrective/preventive action required
Tools &
Inputs Outputs
Techniques
1. Project management 1. Variance analysis 1. Work performance
plan measurements
2. Work performance 2. Organizational process
information assets updates
3. Requirements 3. Change requests
document 4. Project management
4. Requirement traceability plan updates
matrix 5. Project document
5. Organizational process updates
assets
Control Scope
Perform
Integrated Change Control
* Accept or reject the change? *