Audio Name: 2009220449

Duration: 27 minutes
NT525

[00:00:01]
Announcement

Announcement
● The speaker will upload example videos

[00:00:30]
Class Discussions

Demonstrations
● Steps for Demonstration #1: Creating a new workbook from scratch
○ (00:00:34, The speaker was doing a demonstration.)
1. Open Excel
2. Click blank workbook
3. Create
● A blank workbook will open
● Another option: Create a workbook from one of the preset
templates that Excel already has
○ Steps on how to access:
1. File
2. Template
○ Already populated with information
○ The data can be changed depending on your own personal
values
● Steps for Demonstration #2: Importing of data
○ (00:02:33, The speaker was doing a demonstration.)
1. Go to data and the ribbon
2. Data from text
3. Navigate to where the file is
4. Click get data
● This will go a text wizard that allows making sure how the data
looks when transferred to Excel
○ 1. Determining the data type
○ 2. Where to start the import
5. Set fields to it
● Click somewhere else to create a new break line
● Double click to delete
● Drag to move
6. Set the data format for each column
7. Click finish
● Steps for Demonstration #3: Opening an existing workbook
○ (00:05:23, The speaker was doing a demonstration.)
1. Go to the File tab
2. Open or Open Recent
● Steps for Demonstration #4: Adding worksheets
○ (00:05:50, The speaker was doing a demonstration.)
■ Option 1:
 1. Click the plus sign next to the current sheet
■ Option 2:
1. Home tab
2. Go to the Insert section
3. Insert sheet
● Steps for Demonstration #5: Moving or copying a worksheet
○ (00:07:16, The speaker was doing a demonstration.)
1. Click the Home tab in the ribbon
2. Click Format
3. Organize sheet
4. Copy sheet file

Class Discussions
● Section 1.2: Navigating worksheets and workbooks
○ go to function
■ Allows to search a cell or a range of cells
■ It can be done through the name manager
■ go to on Mac:
1. Click on a cell
2. Go to edit tab
3. Find
4. go to
○ go to special - Finds and select special groups that under certain criteria
○ Find and replace - allows to search and automatic replacing
○ Steps on going to Find and replace:
1. Edit
2. Find
3. Replace
○ Hyperlinks - allows collecting the cell or a range of cell to a webpage, document,
or email address
● Section 1.3: Formatting worksheets and workbooks
○ Changing the worksheet top color:
■ Steps for Option 1:
1. Click the Home tab
2. Organize sheets under Format
■ Steps for Option 2:
1. Right click on the sheet down
2. Top color
3. Select color
○ Renaming the worksheet:
■ Steps for Option 1:
1. Right click the worksheet tab
2. Rename it
■ Steps for Option 2:
1. Go to Format
2. Rename sheet under Organize Sheet
3. Rename it
○ Page set up - useful when printing a worksheet
■ It is done in the Page Layout tab
● Page setup group
● Adjust orientation
 ● Size
● Print area
○ Inserting and deleting cells
■ Adding and removing cells
■ Adding and moving cells around the table
■ Steps for Option 1:
1. Right click the cell where you want to insert or delete
■ Steps for option 2:
2. Insert
○ Inserting and deleting columns and rows
■ The rows move accordingly after deletion
■ Steps for Option 1:
1. Insert sheet rows or insert a sheet column
○ Workbook themes
■ Adjusting the colors, fonts, and effects
■ Steps for themes:
1. Go to Page Layout
○ There will be options to choose from
○ Browse them
○ Current theme
○ Adjustable font
○ Adjustable colors
○ Modifying the row height and column width
■ Steps on modifying:
1. Adjust the column width
■ Another option for modifying: Autofitting
● Adjusting depending on the length of the string and the cell
○ Headers and Footers - adding graphics or text to the top of the page (header) or
the bottom
■ Steps on inserting them:
1. Go to Insert
2. Text
3. Header and footer
● Section 1.4:
○ Hide and Unhide
■ Steps for Option 1:
1. Home tab
2. Format
3. Hide and Unhide visibility
■ Steps for Option 2:
1. Right click
2. Hide
3. Click again
4. Unhide
○ Hiding columns and rows - helps to protect data
■ Steps for option 1:
1. Go to Format
2. Hide and Unhide
3. Hide columns
4. Go to unhide columns to unhide it
○ Quick access toolbar
 ■ Steps:
1. Go to Excel
2. Preferences
3. Quick access toolbar tab
4. Select any of the commands
5. Click on them
6. Move it to the quick access toolbar
7. Save
○ Workbook views - different ways to look at the workbook
■ Steps for option 1:
1. Click to the View tab
○ Page preview
○ Page layout
■ Steps for option 2:
1. Bottom right corner
○ Windows view
■ Found in the window
■ New window in Mac
○ Document Properties
■ On Mac:
1. File
2. Properties
● Section 1.5:
○ Print area and Separate area
■ Selected range of cells are ready for printing
○ Saving and altering file formats
■ Default: saving as an Excel workbook
■ Steps for saving and altering file formats:
1. File
2. Save as
3. Choose the file format
○ Printing workbooks
■ Steps:
1. File
2. Print
3. Preview
4. Make selections
○ Setting print scanning
■ Adjusting the amount of data that are printed on a single page
■ Scaling to fit on a single page
■ Fitting all the columns and rows into one worksheet
○ Printing titles
■ Steps for Printing titles:
1. Page layout
2. Print titles
3. Set which row would be on top
○ Inspecting workbooks
■ Identifying:
● Hidden properties
● Personal information or issues on the workbook
■ A setting that is not available on the Mac version Excel
■ Steps on locating Inspecting workbooks (Windows):
1. File tab
2. Open backstage view
3. Click into Info
4. Inspect for workbook
○ It gives the option to inspect the document
○ Accessibility check
○ Compatibility check