Lesson 1: - Overview & Installation of Peachtree Complete Accounting 2010

Introduction:

Peachtree Complete Accounting is business management software published by Sage

Software and sold primarily in the United States. Peachtree accounting software facilitates
the process of the accounting cycle by recording transactions, posting, making adjustments,
and preparing financial statements. It aids you to keep your company data, invoicing bills,
managing payroll and so on.

Why use Computerized Accounting:

Save time
Consistent report
Easy understanding report
Reduce effort
Improve efficiency
Reduce errors

Peachtree Versions:

There are varied Peachtree versions such as:

 Peachtree Quantum
 Peachtree Premium Accounting
 Peachtree Complete Accounting
 Peachtree Pro Accounting

Installing Peachtree Complete Accounting 2010

There are two ways to install Peachtree: installing Peachtree 2010 on a single/stand-alone
computer and installing Peachtree 2010 on network – so this lesson we will learn the first
option of installing Peachtree 2010 on a single/stand-alone computer
1. Insert the Peachtree Installation disc into your computer optical drive.
2. Select The setup (.exe file)
3. Welcome to the Peachtree Accounting Setup window appears- Click Next.
4. The License Agreement appears - accept the terms by selecting the Agree option.
Select Next.
5. Select Yes of firewall warning. And Click Next,

6. Click OK – in the Anti-virus detection window.

7. The setup status appears and proceeds installation
8. Enter the serial number found on your installation CD/ files and click Next.

9. The Standalone or Network window appears. Select Yes. This will ensure that you
install correctly for single user setup. Click Next.
10. Select Yes to the question "Will you store Peachtree company data on this
computer?" Click Next.
11. Set Peachtree Program Files Location. And Click Next to continue.
12. Select Peachtree Company Data Location or leave the default location and Click
Next.
13. Finally, you can review the locations of your program and company data files. Click
Install to install Peachtree.
14. During the install process, you will see a list of programs and files that you must
allow to run for Peachtree to run properly. If you receive any warnings from your
firewall software, be sure to select Allow or Unblock for these programs.
15. When the installation is complete, the Installation Completed window appears.
Lesson 2: - Start the program and Setup New Company:

Here are the easiest ways to open Peachtree:

1. Desktop icon: from the desktop, double-click the shortcut to launch Peachtree.
2. Programs menu: Without a desktop icon, you can launch Peachtree from the Start menu.
Click Start menu, then select all programs, then select Peachtree Complete Accounting
2010.

The first time you launch Peachtree, you see Peachtree startup page. You have to create or
open a company file.

Creating a Company file

To create your company you need only enter a minimum amount of information. This includes
the chart of accounts, your accounting method, your posting method, and your accounting period
structure.

Accounting Methods

The two different accounting methods reflect the way you record income and expenses.
 1. In cash-basis accounting - you recognize income and expenses only when you receive or
spend cash.
2. In accrual accounting - you recognize income and expenses when you send or receive
an invoice/bill, even though the cash has not yet been sent or received. You will enter
transactions for the cash receipts or disbursements when you get money from your
customers or when you pay your bills.

Posting Methods

There are two options: batch and real-time posting.

1. In batch posting: the transactions you enter are saved to a temporary holding area, where
you can review them before posting the batch to the General Ledger.
2. In real-time posting: the transactions you enter are both posted and saved when you
click the Save button. In batch posting, transactions are just saved; posting is a process
you do separately.

Dates and Accounting Periods

A really important thing to think about is the starting date. It must be a date on which you know
all your account balances, customer balances, and vendor balances, and so on.

 Calendar year: a twelve-period based on the calendar year is standard – which starts
from January to December.
 But some companies start their fiscal year with some month other than January and end
it with some month other than December.

Account Aging:

Finally, you should know something about account aging before you create your Peachtree
Company. Peachtree can age vendor and customer invoices by due date or invoice date. If you
age by invoice date, the aging reports show how old each invoice and each balance is. If you age
by due date, the aging reports show how overdue each invoice is.

Create New Company using wizard

When you want to set up a company in Peachtree, you can use the “New Company” wizard to
quickly and easily create your new business and enter the information into Peachtree. At a
minimum, Create a New Company asks you to supply the following information:

Company Name State Employer ID

Company Address, City, State, and Zip Code State Unemployment ID

Country Chart of Accounts

Telephone Number Company Information to Copy

Fax Number Accounting Method (Cash or Accrual)

Business Type Posting Method (Real Time or Batch)

Federal Employer ID Accounting Periods

State Employer ID Fiscal Year Start

From the Peachtree Startup window, select create a new company. The Create a New Company -
Introduction window appears.

It lists the areas you’ll be setting up. Click Next to go on.

1. Enter the company name, address, phone, and fax information.
2. From the list in the Business Type field, select your business type.
A. Corporation
B. S Corporation
C. Partnership
D. Sole Proprietorship
E. Limited Liability Company
3. Enter your Federal, State Employer ID, and State Unemployment ID, if applicable.
4. Enter your company’s Web site and e-mail address, if applicable. Click next
5. Select a Method to create your Company - On this window you will select a method for
creating chart of Accounts: and Click next

6. Select a business type and then click next.

7. Choose an Accounting Method - You have only two choices: Accrual or Cash. Click
next
8. Choose and Accounting Periods Structure – You two options: 12 monthly accounting
periods or Accounting periods that do not match the calendar months. Click next
9. If you choose to have your accounting periods follow the calendar, you’ll see the Fiscal
year window.

10. Choose the month and year when you want your fiscal year to start.
11. Once you finish New Company Setup, you won’t be able to change your accounting
periods. Make sure you have these set correctly before you select the Finish button.