Tally Prime All Notes Complete - Rci

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Contents
PREFACE AND INTRODUCTION ..................................................................................................................................... 3
BASIC ACCOUNTING FUNDAMENTALS ......................................................................................................................... 4
TALLY INTRO .................................................................................................................................................................. 5
CONTRA VOUCHER ENTRY ............................................................................................................................................ 7
PURCHASE VOUCHER AND SALES VOUCHER.............................................................................................................. 10
PAYMENT VOUCHER ................................................................................................................................................... 16
DEBIT NOTE AND CREDIT NOTE .................................................................................................................................. 17
PURCHASE ORDER AND SALES ORDER ....................................................................................................................... 20
OPTIONAL VOUCHER & POST-DATED VOUCHER ....................................................................................................... 24
ZERO VALUED ENTRIES ............................................................................................................................................... 27
INTEREST CALCULATION ............................................................................................................................................. 28
JOURNAL VOUCHER .................................................................................................................................................... 30
REVERSING JOURNAL .................................................................................................................................................. 32
MANUFACTURING JOURNAL / PHYSICAL STOCK ....................................................................................................... 34
POINT OF SALES........................................................................................................................................................... 36
PAYROLL ...................................................................................................................................................................... 37
TDS [TAX DEDUCTED AT SOURCE] .............................................................................................................................. 48
GODOWN MAINTENANCE .......................................................................................................................................... 51
PRICE LEVELS ............................................................................................................................................................... 52
EXPORT OF DATA ........................................................................................................................................................ 53
COST CENTERS ............................................................................................................................................................. 54
GST - GOODS AND SERVICE TAX ................................................................................................................................. 55
BATCHES AND EXPIRY DATES...................................................................................................................................... 57
JOB ORDER PROCESSING ............................................................................................................................................ 61
E-Invoicing ................................................................................................................................................................... 66
CURRENCIES IN TALLY ................................................................................................................................................. 69
BUDGET MANAGEMENT IN TALLY .............................................................................................................................. 71
TALLY SECURITY CONTROLS........................................................................................................................................ 72
TALLY AUDIT TRAILS.................................................................................................................................................... 74
TALLY VAULT ............................................................................................................................................................... 75
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PREFACE AND INTRODUCTION
Hello to all of the knowledge seekers out there!
My name is MUHAMMAD SHOEB BIN GULZAR ALAM QADRI RAZVI,
I am your instructor and tutor for this course syllabus of 'Tally Prime
Release 3.0' here. I am honored to share you my experience of knowledge,
in the favor of lessons we are about to learn in this course guide.
I am using 'Tally Prime Release 3.0' to demonstrate each topic for your
quick book-keepings and accountancy in the software. This will help you
and guide you with how to handle the playground of accountancy in the
software known as 'Tally Prime Release 3.0'.
In return, I would like to ask you to make blessings and ‘Du’as’ for my
belated dear father MUHAMMAD GULZAR ALAM QADRI RAZVI, asking
the almighty, for his forgiveness and a beautiful place in close to the
prophet in ‘Al-Jannah’ (Paradise).
End of talks, folks!
Let's Begin with our first chapter!!! ^
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BASIC ACCOUNTING FUNDAMENTALS
Golden Rules of Accounts:

 Real A/c: Debit What Comes In, Credit What Goes Out.
 Personal A/c: Debit The Receiver, Credit The Giver.
 Nominal A/c: Debit All Expenses & Losses, Credit All Incomes & Gains.
Book Keeping Consist of:

 Trading Account: All Manufacturing, Purchase-Sale, Costing of
Materials & Carriages Expenses are done here.
 Profit & Loss : All Expenses & Incomes paid and received during
the Goods throughout the entire business process.
 Balance Sheet : All of the Assets & Liabilities are recorded in this
Account.
 Capital Account : All of the drawings and debentures of the sole
proprietors or partners are recorded in this
Account.
Duties and Taxes on Import & Exports are classified into various duties
classification within the country. Earlier the tax conduction in Indian States
were carried out in VAT (Value Added Tax), later since 1st July 2017, this
tax duty is came to be known as GST (Goods & Service Tax) which is
classified in 4 parts: 5%-GST, 12%-GST, 18%-GST & 28%-GST.
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TALLY INTRO
Tally is the accounting software that records our individual or
company expenses, incomes, parties like our creditors/debtors, as
well as our bank and cash transactions.
Tally is based on the management of both Service Provider and
Inventory Management where it serves the invoicing and non-
invoicing transaction vouchers.
Tally consist of 3 Elements:
 Masters : This is the outcome of both ledgers and vouchers in
the company, as its back up
 Ledgers : This is the head of the item, created on behalf of the
category. Ex: Tea bought for some amount will be
recorded as ‘Tea Expenses’.
 Vouchers : This is the document or screen that allows to
transact with those created ledgers
To create The Company, we will select Create Company. ^
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Note: Purchased Tally is licensed full-version used by the companies or
individuals for their personal use that allows any date of the
calendar/financial year, while the trial version allows only educational mode
license where it takes 1st, 2nd and 31st of each month wherever it is
applicable. Also it shows the extra screen where we have to accept that the
user need to work in educational mode.
1-1-yyyy = 31-12-yyyy (Calendar Year)
1-4-yyyy to 31-3-yyyy + 1 (financial Year)
To go beneath any option:
 Single Underline = Alt + (that Letter)
 Bold Letter = (that Letter)
 Double Underline = Ctrl + (that Letter)
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CONTRA VOUCHER ENTRY
In a company, it is very important to have a start-up amount for the
backup as well as other banking facilities for business drawings and
debentures. In Tally, we will introduce our bank account as ledger.
To Make a Bank Account Ledger:
Gateway of Tally > Create > Ledgers >
Name: HDFC,
Alias: <Blank> ^
Under: Bank Accounts
<Rest all others are optional>
Enter > Accept > Yes.
You can also show your available bank opening amount, while in the
bank ledger which we have created above.
In instance, we are not entering any opening balance in the ledger
itself. Instead, we are using a voucher entry method to do so.
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To make an entry depositing the amount in the bank:
Gateway of Tally > Vouchers > F4: Contra
Dr. <Bank Account Account>
Cr. <Cash Account Ledger>
Enter > Accept. ^
Now, when we have done with the entry in our bank account ledger using
the voucher entry method, it is the time to see where we can find that in our
tally software.
For Withdrawal:
Dr. <Cash Account Ledger>
Cr. <Bank Account Ledger>
Enter > Accept.
For Bank Transfer, Credit Card, Debit Card, NEFT, RTGS, IMPS, UPI:
Dr. < Bank Account Ledger 1>
Cr. <Bank Account Ledger 2>
Enter > Accept.

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To check the entered amount in the bank balance:
Gateway of Tally > Display More Reports > Account Books >
Cash/Bank Book(s) > Bank Account Group > (Particular Month) ^
Terminologies:
Debtor = from whom we receive the money ex: customers.
Creditor = to whom we need to give the money ex: vendor/supplier. ^
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PURCHASE VOUCHER AND SALES VOUCHER
These vouchers are used to do the transaction of stock entry as
inward and outward, from and to the requested party respectively.
Purchase:
Step 1: Gateway of Tally > Create > Unit >
Type: Simple
Symbol: <symbol or abbreviation of the unit>,
Formal name: <full name of the abbreviation of the unit>
Or
Unit Quantity Code (UQC) : <select the appropriate unit from the list> >
Enter > Accept > Yes
Step 2: Gateway of Tally > Create > Stock Group >
Name: <Name of the stock group/department>
Alias: <blank>,
Under: Primary,
<Rest all as it is >
Enter > Accept > Yes ^
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Step 3: Gateway of Tally > Create > Stock Item >
Name: <Item name>
Alias: <blank>
Under: <Name of the stock group/department>
Units: <symbol or abbreviation of the unit>
<Rest all as it is >
Step 4: Gateway of Tally > Create > Ledgers >
Name: <Vendor's/Supplier's name>
Alias: <blank>
Under: Sundry Creditors
Maintain balances bill-by-bill: Yes
<Rest all as it is>
Name: <Name of the Purchase Account Ledger>
Alias: <blank>
Under: Purchase Accounts ^
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<Rest all as it is>
Step 6: Gateway of Tally > Vouchers > F9: Purchase >
Party A/c name: <Vendor's/Supplier's name>
Purchase ledger: <Name of the Purchase Account Ledger>
Name of item: <Item name>
Quantity: <desired number(s) of quantity/quantities>
Rate: <desired rate of the item quantity/quantities>
Per: <symbol or abbreviation of the unit>
Amount: <automatic [Rate x Quantity]>
Step 7: Gateway of Tally > Stock Summary > <Your stock group>
Step 8: Gateway of Tally > Display More Reports > Account Books >
Purchase Register > Month List >
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Sales:
Type: Simple,
Symbol: <symbol or abbreviation of the unit>,
Or
Unit Quantity Code (UQC) : <select the appropriate unit from the list>
Alias: <blank>,
Under: Primary,
<Rest all as it is>
Name: <Item name>
Alias: <blank>
Under: <Name of the stock group/department> ^
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<Rest all as it is>
Name: <Customer's/Receiver's name>
Alias: <blank>
Under: Sundry Debtors
<Rest all as it is>
Name: <Name of the Sales Account Ledger>
Alias: <blank>
Under: Sales Accounts
<Rest all as it is>
Step 6: Gateway of Tally > Vouchers > F8: Sales > ^
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Party A/c name: <Customer's/Receiver's name>
Sales ledger: <Name of the Sales Account Ledger>
Sales Register > Month List >
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PAYMENT VOUCHER
Payment Voucher is used to pay the money to the Vendor or Expense
Account.
Receipt Voucher is used to receive the money from the Customer or
into the Income Account.
Payment Entry:
Gateway of Tally > Vouchers > F5: Payment >
Dr. <The Vendor/Expense>
Cr. <Your Bank/Cash>
Receipt Entry:
Gateway of Tally > Vouchers > F6: Receipt >
Cr. <The Customer/Income>
Dr. <Your Bank/Cash> ^
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DEBIT NOTE AND CREDIT NOTE
In Debit Note, the Shopkeeper Issues the Bill to Their Vendor For The
Goods Return.
Step 1: Purchase the Goods <Refer Purchase and Sales Entry in
PURCHASE VOUCHER AND SALES VOUCHER>
Step 2: Gateway of Tally > Vouchers > F10: Other Vouchers > Debit
Note >
<Enter the returning item and the quantity for the same followed by the rate
and amounts>
Step 3: Gateway of Tally > Stock Summary (To Check the Available
Stock-In)
Step 4: Gateway of Tally > Vouchers > F6: Receipt >
Cr. <party name>
Dr. <Bank or Cash ledger>
Or ^
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Gateway of Tally > Vouchers > F7: Journal Voucher >
Dr. <Income ledger>
Cr. <Party name>
In Credit Note, the Customer Issues the Bill to Their Shopkeeper For
The Goods Return.
Step 1: Sale the Goods <Refer Purchase and Sales Entry in PURCHASE
VOUCHER AND SALES VOUCHER>
Step 2: Gateway of Tally > Vouchers > F10: Other Vouchers > Credit
Note >
<Enter the returning item and the quantity for the same followed by the rate
and amounts>
Step 3: Gateway of Tally > Stock Summary (To Check the Available
Stock-In)
Step 4: Gateway of Tally > Vouchers > F5: Payment > ^
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Dr. <party name>
Cr. <Bank or Cash ledger>
Or
Gateway of Tally > Vouchers > F7: Journal Voucher >
Dr. <Party name>
Cr. <Expense ledger> ^
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PURCHASE ORDER AND SALES ORDER
These vouchers are issued before the transaction of stock entry to
confirm the orders of the requested party.
Purchase Order:
Step 2: Gateway of Tally > Vouchers > F10: Other Vouchers > Ctrl +
F9: Purchase Order >
Purchase ledger: <purchase account ledger>
Order no: <enter the order number given by the vendor/supplier>
Name of item: <desired item to purchase>
Per: <item unit>
Amount: <automatic [Rate x Quantity] >
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Purchase ledger: <purchase account ledger>
Order no: <enter the order number given by the vendor/supplier>
Name of item: <desired item to purchase>
Per: <item unit>
Sales Order:
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Step 2: Gateway of Tally > Vouchers > F10: Other Vouchers > Ctrl +
F8: Sales Order >
Sales ledger: <sale account ledger>
Order no: <enter the order number given to the customer/Receiver>
Name of item: <desired item to sale>
Per: <item unit>
Amount: <automatic [Rate x Quantity] >
Step 3: Gateway of Tally > Vouchers > F8: Sales >
Sales ledger: <sale account ledger>
Order no: <enter the order number given to the customer/Receiver>
Name of item: <desired item to sale>
Per: <item unit>
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Amount: <automatic [Rate x Quantity]>>
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OPTIONAL VOUCHER & POST-DATED VOUCHER
Optional Voucher enables holding the voucher in tally which creates
the un-posted entry in tally, this can be used to forecast the
outstanding previous and after. It applies for holding up the amount
within 366 days.
Ex: you have purchased the goods on 01-01-2021 and you are looking
forward to auto pay on 01-05-2021.
Optional Voucher
Step 1: Gateway of Tally > Display More Reports > Statements of
Accounts > Outstanding > (Payable/Receivable) >
Step 2: Gateway of Tally > Vouchers > (Payment/Receipt Voucher) >
F2: <Change the date any date within the purchase/selling date period>
Dr. <The expenses/creditors>
Cr. <Bank/Cash> >
Ctrl + L: Optional > Enter > Accept > Yes.
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Step 4: Gateway of Tally > Display More Reports > Exceptional
Reports > Optional Voucher > (if your optional voucher is not showing, try
changing the period of availability of the voucher date) > Ctrl + L > Enter >
Accept > Yes
Post-dated Voucher
Post-dated Voucher enables holding the voucher in tally which
creates the un-posted entry in tally, this can be used to forecast the
outstanding previous and after. It applies for holding up the amount
more than 366 days, for better result, try applying the date of the
voucher for the next year.
Ex: you have purchased the goods on 01-01-2021 and you are looking
forward to auto pay on 01-05-2022.
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Step 2: Gateway of Tally > Vouchers > (Payment/Receipt Voucher) >
F2: <Change the date +1 year of the purchasing/selling date period>
Dr. <The expenses/creditors>
Cr. <Bank/Cash>
Ctrl + T > Enter > Accept > Yes
Step 4: Gateway of Tally > Display More Reports > Exceptional
Reports > Post-dated Voucher > (if your optional voucher is not showing,
try changing the period of availability of the voucher date) > Ctrl + T >
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ZERO VALUED ENTRIES
This voucher enables a user to make a invoice without its worth price
mentioned in the invoice.
Step 1: Gateway of Tally > Stock Summary
Step 2: Gateway of Tally > Alter > Vouchers > (Sales/Purchase
Voucher) > Allow zero-valued transaction = Yes > Enter > Accept >
Yes
Step 3: Gateway of Tally > Voucher > (Sales/Purchase Voucher,
without the rate of item[s]) > Enter > Accept > Yes
Step 4: Gateway of Tally > Stock Summary
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INTEREST CALCULATION
This will show the interest payable and receivable calculated over the
transaction in tally as per the assigned day’s settings.
Step 1: Gateway of Tally > F11 > Show more features = Yes, Show all
features = Yes > Enable Interest Calculation = Yes > Enter > Accept >
Yes
Step 2: Gateway of Tally > (Create/Alter) > Ledgers > Activate interest
calculation = Yes
Interest Parameters
Calculate Interest Transaction-by-Transaction = Yes,
Override Parameters for each Transaction = No,
Include transaction date for interest calculation: >
For amount added = Yes
For amount deducted = Yes
Rate = <as per the user requirement> % per <select interest style> on <All
Balances> > Enter > Accept > Yes
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Accounts > Interest Calculations > (Interest Receivable/Interest
Payable).
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JOURNAL VOUCHER
Journal Voucher or JV enables a user to make a transaction to adjust
the sum of amount, where one ledger is debited and another is
credited.
Please be noted that there would be no Cash and Bank Transaction
entry for the company, while using this voucher.
To do so:
Step 1: Gateway of Tally > Create > Ledger >
(i) Name: Miscellaneous Expense
Under: Indirect Expenses
<Rest all as it is>
(ii) Name: Money Given
<Rest all as it is>
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Step 2: Gateway of Tally > Vouchers > F7: Journal >
Dr. <here is the company/ledger that is receiving the amount>
Cr. <here is the company/ledger that is giving the amount>
Step 3: Gateway of Tally > Display and More Reports > Account
Books > Journal Register > Month List (Select Month) >
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REVERSING JOURNAL
This voucher works like the cold breeze before the transaction
impacts the company profit & loss.
Step 1: Gateway of Tally > Create > Scenario
Or
Gateway of Tally > Alt + G: Go To > Create Masters > Scenario
Name: Expenses
Include actuals : <blank>
Include: Reversing Journal
Exclude: <blank>
Step 2: Gateway of Tally > Vouchers > F10: Other Vouchers >
Reversing Journal > F2: Change date <any date of the month in 1st, 2nd
and 31st of the month>
Dr. <increase the amount of any creditor/debtor/income/expense>
Cr. <decrease the amount of any creditor/debtor/income/expense>
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Step 3: Gateway of Tally > Profit & Loss A/c > Alt + C: New Column >
Column Details >
From : <your voucher date>
To : <keep it blank>
Method of stock valuation: Default
Type of value to show: <scenario name>
Show variance: No
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MANUFACTURING JOURNAL / PHYSICAL STOCK
In this voucher entry, a company or an individual is enabled to create

a finished good out of all the available raw goods in the inventory.
Step 1: Gateway of Tally > Create > Units > (Unit of items in inventory,
ex: Kg, gm., l, Ml, etc.)
Step 2: Gateway of Tally > Create > Stock Groups > (Group or
department of items in inventory, ex: Garments, Food, Toys, etc.)
Step 3: Gateway of Tally > Create > Stock Item > (Here, create the raw
goods required to make a finish good, all item one after another)
Step 4: Gateway of Tally > Create > Stock Item > (Here, create the
finished goods that is to be created from the list of available raw goods)
Step 5: Gateway of Tally > Voucher > F9: Purchase >

Name: <Your Vendor>
Purchase Ledger: <Your Purchase Account Ledger>
Name of Items:
Qty: <desired qty>
Rate: <desired rate>
Amount: <automatic>
Step 5: Gateway of Tally > Create > Voucher >

Name: <Name of your Manufacturing Journal voucher>
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Select type of voucher: <Stock Journal>
Use as a Manufacturing Journal = Yes,
Step 6: Gateway of Tally > Voucher > F10 > Stock Journal >
Alt + F7 > <Name of your Manufacturing Journal voucher> >
Name of product: <finished good name>
Qty.: <desired quantity of production>
Name of Item, Qty., Rate, Amount
Step 7: Gateway of Tally > Stock Summary >
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POINT OF SALES
This voucher enables entry of unformatted invoice copy of the goods.

Just alike that we get the receipt-invoice on Gasoline, Food-Courts,
Restaurants, etc.
To do so:
Step 1: Refer the steps in Purchase & Sales Voucher Topic, Sales
[Step 1 to 5]
Step 2: Gateway of Tally > Create > Voucher Types >

Name: Company POS
Select type of voucher: Sales
Print Voucher after saving: Yes
Use for POS invoicing: Yes
Name of Class: Company POS Class
Default Ledger Accounts for POS Invoice:
Gift Voucher > Enable: Yes > Ledger Name: <Your Indirect Exp. Ledger>
Credit/Debit Card Payment > Enable: Yes > Ledger Name: <Your Bank
Name Ledger>
Cheque/DD > Enable: Yes > Ledger Name: <Your Bank Name Ledger>
Cash > Enable: Yes > Ledger Name: <Your Cash-In-Hand Ledger>
> Enter > Accept > Yes
Step 3: Gateway of Tally > Vouchers > F8: Sales > Name: Company
POS, Class: Company POS Class.
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PAYROLL
This voucher type enables a company to make record of the

employees working in the control of the very company.
These steps will be included

Step 1: Gateway of Tally > F11 > Maintain Payroll = Yes > Accept >
Yes
Step 2: Gateway of Tally > Create > Payroll Masters > Units (Work) >
(i) Type: Simple

Symbol: Dy
Formal Name: Days
UQC: Not Applicable
Number of decimal places: 0 >
(ii) Type: Simple

Symbol: Hrs
Formal Name: Hours
UQC: Not Applicable
(iii) Type: Simple

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Symbol: Mins
Formal Name: Minutes
UQC: Not Applicable
(iv) Type: Compound

First unit: Hrs
Conversion of: 60
Second unit: Mins >
Step 3: Gateway of Tally > Create > Payroll Masters > Employee
Group >
Name: Admin Dept.
Alias: <blank>
Under: Primary
Define salary details: No
Step 4: Gateway of Tally > Create > Payroll Masters > Employee >
Name: <Employee Name>.
Alias: <blank>
Under: Admin Dept..
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Step 5: Gateway of Tally > Create > Payroll Masters >
Attendance/Production Type >
(i) Name: Present
Alias: <blank>
Under: Primary
Attendance Type: Production
Unit: dy >
(ii) Name: Absent

Alias: <blank>
Under: Primary
Attendance Type: Leave without Pay
Period type: Days >
(iii) Name: Leaves

Alias: <blank>
Under: Primary
Attendance Type: Attendance/Leave with Pay
Period type: Days >
(iv) Name: Holidays

Alias: <blank>
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Under: Primary
Attendance Type: Attencance/Leave with Pay
Period type: Days >
(v) Name: Overtime

Alias: <blank>
Under: Primary
Attendance Type: Production
Period type: Hrs of 60 Mins >
Step 6: Gateway of Tally > Create > Payroll Masters > Pay Heads >
(i) Name: Basic
Alias: <blank>
Pay head type: Earnings for Employees
Income type: Fixed
Affect net salary: Yes
Name to be displayed in payslip: <same as Pay head name>
Use for calculation of gratuity: No
Calculation type: On Production
Production type: Present >
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(ii) Name: Overtime
Alias: <blank>
Income type: Variable
Under: Direct Expenses
Calculation type: On Production
Production type: Overtime > Enter > Accept > Yes
(iii) Name: HRA

Alias: <blank>
Income type: Fixed
Calculation type: As Computed Value
Calculation period: Months
Rounding Method: Not Applicable
Compute: On Specified Formula > Basic
Effective from: <company establishment date>
Amount Greater Than: <blank>
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Amount Up To: <blank>
Slab Type: Percentage
Value: 10 (Means 10%)
Opening Balance: <blank>
(iv) Name: DA
Alias: <blank>
Income type: Fixed
42
(v) Name: TA
Alias: <blank>
Income type: Fixed
Value: 5 (Means 5%)
(vi) Name: PF
Alias: <blank>
Pay head type: Employer's Statutory Contribution
Under: Indirect Expenses ^
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(vii) Name: PT
Alias: <blank>
Pay head type: Deductions from Employees
Under: Direct Expenses
Compute: On Current Earnings Total ^
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Amount Up To: 2500
Slab Type: Value
Value: 30 (Means Rs.30)
Amount Greater Than: 2500

Amount Up To: 3500
Slab Type: Value

Amount Up To: 5000
Slab Type: Value

Amount Up To: 10000
Slab Type: Value

Slab Type: Value ^
45

Step 7: Gateway of Tally > Create > Payroll Masters > Employee >
Name: <Employee Name>.
Alias: <blank>
Under: Admin Dept.
Effective from: <employee joining date>
Pay Head: <choose your payheads and enter manual amount for Basics
and if overtime then manually for this too.>
Step 8: Gateway of Tally > Voucher > Payroll Vouchers > Attendance >
F2: <enter the employees joining date>
Employee Name: <enter employee name>
Attendance/Production Type: <enter attendance type>
Value: <enter the number of attendance in the month>
Step 9: Gateway of Tally > Voucher > Payroll Vouchers > Payroll > Ctrl
+ F > Transaction type: Payroll Autofill
Process for: Salary
From: <employee start date of the month> ^
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To: <employee end date of the month>
Employee/Group: Shoeb
Sort by: Employee Name/Employee Number Only
Payroll/Bank/Cash Ledger: <paying salary by cash or bank>
Step 10: Gateway of Tally > Display More Reports > Payroll Reports >
Pay Slip > <choose the employee name> > Alt + P > Ctrl + P > Print /
Preview / Configure
^
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TDS [TAX DEDUCTED AT SOURCE]
TDS (TAX DEDUCTED AT SOURCE)
The government deduct some amount of tax from their civilians as
per their source of income for the specific period of time. This tax is
pretty different from its alternative ITR (Income Tax Return).
In Tally, there will be 3 consecutive factors involved:
1) Principal Amount (The sum of tax + fees + other charges)

2) The Tax Consultant / Chartered Accountant
3) The government
These all above will be introduced in the tally company, as per their
respective ledgers. Do as the following steps:
Step 1: Gateway of Tally > F11 > Statutory & Taxation > Enable tax
deducted at source (TDS) : Yes, set/alter TDS details : Yes > Ctrl + I >
PAN Card No: AABBC1234D > Enter > Accept > Yes (20% is levied on
the tax payer not holding the PAN card)

Name: Professional Fees
Ctrl + I >
Is TDS Applicable: Applicable
Nature of Payment : <New Category>
Nature of Payment Details

Name: TDS on Salary
Section: 194J
Payment Code: 194
Rate: 10 (this is 10 percent) ^
Threshold / Exemption Limit: 30,000 (this is the limit of your TDS start
up)
> Enter > Accept > Yes (this one is acceptance for nature of payment
details)
^
48
> Enter > Accept > Yes (this one is acceptance for Professional Fees
ledger)
Step 3: Gateway of Tally > Accounts Info > Ledgers > Create >
Name: Shoeb Tax Consultancy
Is TDS Applicable: Yes
Enter in same voucher: Yes
Deductee Type: Company - Resident
Pan No: ASDFG4567H
> Enter > Accept > Yes (this one is acceptance for Shoeb Tax
Consultancy ledger)
Step 4: Gateway of Tally > Accounts Info > Ledgers > Create >
Name: TDS to Govt.
Under: Duties & Taxes
type of duty/taxes: TDS
Nature of Payment: TDS on Salary
Step 5: Gateway of Tally > Vouchers > F7 : Journal Voucher > F2 : <1-
5-2008>>
Dr. Professional Fees = 1,00,000.00 <new ref = [1] 1,00,000.00; new ref =
[2] 10,000.00)>
Cr. Shoeb Tax Consultancy = 90,000.00
Cr. Tds to Govt = 10,000.00
Step 6: Gateway of Tally > Vouchers > F5 : Payment Voucher > F2 :

<1-5-2008> >
Dr. Shoeb Tax Consultancy = 90,000.00

Cr. HDFC = 90,000.00
^
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Step 7: Gateway of Tally > Vouchers > F5: Payment Voucher > Ctrl +
F: Autofil Stat. Payment >
Type: TDS
Period: 1-05-08 to 31-05-08
Deducted till date: 1-05-08
Section : <194J>
Nature of Payment : <Tds on Salary>
Deductee Status : <Company>
Residential Status : <Resident>
Cash/Bank : <HDFC>
Cash/Bank Books > HDFC > May > TDS to Govt > [Open the Voucher] >
Alt + P: Print [this one is for previewing the voucher] > Alt + I : With
Preview > Enter > Alt + P : Print [this one is for physical printing of the
voucher]
50
GODOWN MAINTENANCE
We find it difficult to keep all stock in the main store, when sometime
the stock quantity is more than the available area of space to keep
them. So in order to have them all in our access, we arrange a room to
keep all the inventories storage to keep them in the safe, just like our
money in the bank, that are only utilized when in need.
To do so:
Step 1: Gateway of Tally > Create > Location >
Name: My Godown
Under: Primary
Step 2: Gateway of Tally > Voucher > F10: Other Vouchers > Stock
Journal >
Source (Consumption)
Name of Item: <the stock item that is to be transferred>
Location: Main Location
Quantity: <the quantity of the stock item that is to be transferred>
Rate: <the rate of the stock item that is to be transferred>
Amount: <this is calculated automatically>
Destination (Production)
Name of Item: <the stock item that is being transferred>
Location: My Godown
Quantity: <the quantity of the stock item that is being transferred>
Rate: <the rate of the stock item that is being transferred>
Amount: <this is calculated automatically>
Step 3: Gateway of Tally > Display More Reports > Inventory Books >
Locations > <choose your godown name>
^
51
PRICE LEVELS
When we own or run a business, after all struggles and tug of wars
financially and mentally, the sustenance of the enterprise is build.
Here then after, the rails of luck walks on our track where there comes
the classification in rate build-up for the customers and our buyers,
so in order to sell some goods to a particular party on the basis of the
quantity they urge to have, then this feature helps us in making the
billing rate-slab for such buyers.
To do so:
Step 1: Gateway of Tally > F11 > Enable multiple Price Levels : Yes >
Ctrl + I: More Details > Price Levels > Company Price Levels : <here
make a list of all your customer categories as per their buying quantity like
wholesaler, distributor, etc.>
Enter > Enter > Accept > Yes.
Step 2: Gateway of Tally > Create > Price List (Stock Group) >
Stock Group Name: <choose your item to set a rate-slab, or choose All
Items>
Price Level: <here choose the buyer type that is needed to be set the rate-
slab for>
Applicable From: <date of establishment of the company>
S. No: <your serial number of item in the slab in the screen>

Particular: <Your item name for rate-slab>
Quantities
From: <blank (means 0 Qty)>
Less than: <enter the limit of the quantity>
Rate: <enter the rate to be specified for this much quantity of item>
Disc. % (if any): <percentage of discount for this much quantity of item>
....
Step 3: Gateway of Tally > ....<Refer Sales Entry Topic Step 6.>
52
EXPORT OF DATA
We can view and print the voucher and screen in tally by pressing Alt
+ P, but have you ever wonder how to share the voucher as well as
screen in another official file format?, Yes we can capture our
voucher and screen to show in our computer, smartphones, tablets,
etc destination's file storage drive.
To do so:
Gateway of Tally > Display More Report > Account Books > Purchase
Register > Alt + E: Export > Ctrl + E: Current >
(i) F8: File Format > File Format: Excel (Spreadsheet) > Enter
(ii) F6: Export to > Export to: Local Drive, Folder Path: <your
destination folder path>, File Name: <your name of the file with
appropriate file extension like .jpg, .xlsx, .pdf, etc.> > Enter
(iii) E: Export
^
53
COST CENTERS
We sometime have multiple group and category to indulge onto one

process of working. The multinational companies uses consolidated
contribution onto one expense or income, to master the target output
required for that particular process. These contributors are known as
'Cost-Centre'.
Example:
 Transportation of the company is 1,50,000 INR for the
Telecommunication Fibre Drive, where two employees of the
MNC, are requested to contribute from their 'Cost-Centre'.
 The equillibrium expenses are recorded over a span of period of
the company is 5000 INR, where two or more branches of the
company, are requested to contribute from their 'Cost-Centre'.
To do so:
Step 1: Gateway of Tally > F11 > Enable Cost Center: Yes > Enter >
Accept > Yes.
Step 2: Gateway of Tally > Create > Cost Center >

Name : <Employee or Branch Name>
Alias: <blank>
Under: Primary
> Accept > Yes.
Step 3: Gateway of Tally > Voucher > F5: Payment >

Dr. <Your Expense>
<Then choose your cost center as created in Step 2>
Cr. <Your Bank or Cash Ledger>

Accounts > Cost Centers >
54
GST - GOODS AND SERVICE TAX
The purchases and sales item are levied under certain amount of duty
to be paid to the governing bodies. Such levied duty are referred to as
'Taxes'. These are collected towards the exchanges, source of
supplies and productions. In India, earlier the governing bodies used
to collect VAT (Value Added Tax) until 17 April 2017, later on the tax
bodies modified and came to be known as GST (Goods And Service
Tax).
To do so:
Step 1: Gateway of Tally > F11 > Enable Goods And Service Tax
(GST): Yes > Enter > Accept > Yes.
Step 2: Gateway of Tally > Create > Ledger >
(i) Name: <Purchase Ledger enacting GST Taxation>

Alias: <blank>
Under: Purchase Accounts > Ctrl + I: More Details > GST Rate & Related
Details >
Include in Assessable Value calculation: <Not Applicable>
GST Applicability: Applicable
GST Rate Detail: Specify Details Here
Taxability Type: Taxable
Nature of Transaction: <Local Purchase - Taxable> or <Interstate
Purchase - Taxable>
IGST Rate: <Total GST Rate viz 18%, 12%, 5% or 28%>
CGST Rate: <One half of the Total GST Rate viz 18%, 12%, 5% or 28%>
SGST Rate: <Another half of the Total GST Rate viz 18%, 12%, 5% or
28%>
Type of Supply: <choose your supplies from Gooods or Services>
(ii) Name: CGST

Alias: <blank>
Under: Duties and Taxes
Type of Duty/Tax: GST
Tax Type: CGST
55
<Rest all as it is>
(iii) Name: SGST

Alias: <blank>
Under: Duties and Taxes
Tax Type: SGST
<Rest all as it is>

Purchase ledger: <Purchase Ledger enacting GST Taxation>
Amount: <automatic [Rate x Quantity]> >
CGST > Enter
SGST > Enter
Note: For Sales Entry, Changes shall be made under the following
criteria:
(a) All "Purchase" keywords would be changed to "Sales".
(b) All "Creditors" keywords would be changed to "Debtors".
(c) All "F9" keywords would be changed to "F8".
56
BATCHES AND EXPIRY DATES
This feature is used to do the track the stock expiry. This can be done
for all manufacturing, purchases and sales
For Batches/Expiry in Purchase Voucher:

Step 1: Gateway of Tally > F11 > Enable Batches: Yes, Maintain Expiry
Date for Batches: Yes > Enter > Accept > Yes

Type: Simple,
Symbol: <symbol or abbreviation of the unit>
Or

Alias: <blank>,
Under: Primary,
<Rest all as it is> >

Name: <Item name>
Alias: <blank>
Maintain in batches: Yes
Track date of manufacturing: Yes
Use expiry dates: Yes

Alias: <blank>
57

Alias: <blank>
Under: Purchase Accounts
Step 7: Gateway of Tally > Vouchers > F9 : Purchase >

Mfg Dt.: <date of manufacturing/purchase>
Expiry Date: <date of expiry> >
Purchase Register > Month List >
For Batches/Expiry in Sales Voucher:

Step 1: Gateway of Tally > F11 > Enable Batches: Yes, Maintain Expiry
Date for Batches: Yes > Enter > Accept > Yes

Type: Simple
Or
58

Alias: <blank>
Under: Primary

Name: <Item name>
Alias: <blank>
Maintain in batches: Yes
Track date of manufacturing: Yes
Use expiry dates: Yes

Name: <Customer's/Receiver's name>
Alias: <blank>
Under: Sundry Debtors

Name: <Name of the Sales Account Ledger>
alias: <blank>
Under: Sales Accounts
Step 7: Gateway of Tally > Vouchers > F8: Sales >

Sales ledger: <Name of the Sales Account Ledger>
59
Mfg. Dt.: <date of manufacturing/purchase>
Expiry Date: <date of expiry> >
Sales Register > Month List >
60
JOB ORDER PROCESSING
This feature is used to make the entry showing the costing of work
given in making or manufacturing the good.
'Job Work In Order' is the order voucher where the Job Order is taken
from the client, while the 'Job Work Out Order' is the order voucher
where the Job Order is given to another client for the manufacturing.
For Job Work In Order:

Step 1: Gateway of Tally > F11 > Enable Job Order Processing: Yes >
Accept > Yes

Type: Simple,
Or

Alias: <blank>,
Under: Primary,

Name: <Item name>
Alias: <blank>

61
Alias: <blank>

Alias: <blank>

Step 8: Gateway of Tally > Voucher > F10: Other Voucher > Job Work
In Order >
Party A/c Name: <Name of the client company giving us the order>
Order No: <desired order number assigned by the company>
Name of Item: <finished good/stock item that are given to the client for
manufacturing>
Quantity: <desired quantity>
Component/Item Allocation for: <finished good/stock item that are given
to the client for manufacturing>
For Order Number: <desired order number assigned by the company>
Track Components: Yes
Due: <desired date>
Location: <Your stock location/godown or choose Any>
Quantity: <desired quantity required>
62
Name of Item: <raw good/stock item that are given to the client for
manufacturing>
Track: <Pending to Issue/Pending to Receive>
Due: <desired date>
Mfg. Dt: <if asked, then type your manufacturing date of the item or choose
Any>
Per: <desired unit>
Amount: <automatic Qty x Rate>

Per: <desired unit>
Step 9: Gateway of Tally > Display More Reports > Job Works Report
> Job Work In Order Book > Month List >
For Job Work Out Order:

Step 1: Gateway of Tally > F11 > Enable Job Order Processing: Yes >
Accept > Yes

Type: Simple,
Or

Alias: <blank>
Under: Primary,
63

Name: <Item name>
Alias: <blank>

Alias: <blank>

Alias: <blank>

Step 8: Gateway of Tally > Voucher > F10 : Other Voucher > Job Work
Out Order >
Party A/c Name: <Name of the client company giving us the order>
Order No: <desired order number assigned by the company>
64
Name of Item: <finished good/stock item that are given to the client for
manufacturing>
Quantity: <desired quantity>
Component/Item Allocation for: <finished good/stock item that are given
to the client for manufacturing>
For Order Number: <desired order number assigned by the company>
Track Components: Yes
Due: <desired date>
Name of Item: <raw good/stock item that are given to the client for
manufacturing>
Track: <Pending to Issue/Pending to Receive>
Due: <desired date>
Mfg. Dt: <if asked, then type your manufacturing date of the item or choose
Any>
Per: <desired unit>

Per: <desired unit>
Step 9: Gateway of Tally > Display More Reports > Job Works Report
> Job Work Out Order Book > Month List >
65
E-Invoicing
This feature is used to make the entry electronic form of the bill.
To do so:
Step 1: Gateway of Tally > F11 > Enable Goods And Service Tax
(GST): Yes > e-Invoicing Applicable: Yes > Enter > Y
(Y = Accept Only, U = Accept & Update Only, N = Back) > Accept > Yes.

Type: Simple,
Or

Alias: <blank>
Under: Primary,

Name: <Item name>
Alias: <blank>

Alias: <blank>
66

Name : <Purchase Ledger enacting GST Taxation>
Alias: <blank>
Under: Purchase Accounts > Ctrl + I: More Details > GST Rate & Related
Details >
Include in Assessable Value calculation: <Not Applicable>
GST Applicability: Applicable
GST Rate Detail: Specify Details Here
Taxability Type: Taxable
Nature of Transaction: <Local Purchase - Taxable> or <Interstate
Purchase - Taxable>
IGST Rate: <Total GST Rate viz 18%, 12%, 5% or 28%>
CGST Rate: <One half of the Total GST Rate viz 18%, 12%, 5% or 28%>
SGST Rate: <Another half of the Total GST Rate viz 18%, 12%, 5% or
28%>
Type of Supply: <choose your supplies from Gooods or Services>

(i) Name: CGST
Alias: <blank>
Tax type: CGST
(ii) Name: SGST

Alias: <blank>
Tax type: SGST

67
Name of item: CGST > Enter >
Name of item: SGST > Enter >
Provide e-Invoice details: Yes >
Ack No.: <desired number>
Ack Date: <bill date>
IRN: <IRN Number>
Bill to Place: <Billing Location>
Ship to Place: <Shipping Location>
Step 9: Gateway of Tally > Display More Reports > Statutory Reports >
GST Reports > e-Invoice >
To register e-Invoice authorized from GST Portal then:

Gateway of Tally > Display More Reports > Statutory Reports > GST
Reports > e-Invoice > Alt + V: Open e-Invoice Portal > <Login to your
GST Portal> > <Register e-Invoice> >
68
CURRENCIES IN TALLY
This feature is used to create the invoice in another currency symbol

but printed as local in rate.
To do so:
Step 1: Gateway of Tally > Create > Currency >
Symbol: <Foreign or Another Currency Symbol>
Formal Name: <Foreign or Another Currency Name>
ISO Code: <Currency Code for International Organization for
Standardization>
Numbers of decimal places: <Digits of number after the decimal given in
the value of the item>
<rest all as it is> >
Step 2: Gateway of Tally > Create >

Date of rate of exchange: <date of the currency value compared to your
local currency>
S. No.: <Serial Number>
Currency: <Foreign or Another Currency Symbol>
Std. Rate: <Standard Rate of your given currency>
Selling Rate:
Specified Rate: <Standard Selling Rate of your given currency according
to the given date>
Buying Rate:
Specified Rate: <Standard Buying Rate of your given currency according
to the given date>

Name: <Creditor's/Debtor's Name>
alias: <blank>
Under: Sundry Creditors/Sundry Debtor
Ctrl + I > Currency of Ledger: <Foreign or Another Currency Symbol>
69
Name: <Name of the Purchase/Sales Account Ledger>
alias: <blank>
Under: Puchase Account/Sales Account
Step 5: Gateway of Tally > Vouchers > Purchase Voucher/Sales

Voucher >
Party A/c name: <Creditor's/Debtor's Name>
Purchase ledger: <Name of the Purchase/Sales Account Ledger>
Rate: <desired rate of the item quantity/quantities followed by Foreign or
Another Currency Symbol>
Amount: <automatic [Rate x Quantity]> >
Purchase Register > Month List > <Open the voucher and print-preview it
by pressing Alt+P > Ctrl+P > I>
^
70
BUDGET MANAGEMENT IN TALLY
This feature is used to create and track the budget of the particular
ledger.
To do so:
Step 1: Gateway of Tally > Create > Budget >
Name: <Name of the budget>
Under: Primary
Period of Budget:
From: <finacial year beginning>
To: <financial year ending>
Set/Alter Budget of:
Groups: Yes >
Group Name: <Your Ledger Group Name>
Cost Center: <if enabled or applicable>
Type of Budget: <On Closing Balance/On Nett Transactions>
Amount: <Your Amount Limit> > Enter
Ledgers: Yes >
Account Name: <Your Ledger Name>
Type of Budget: <On Closing Balance/On Nett Transactions>
Amount: <Your Amount Limit> > Enter
Step 2: Gateway of Tally > Voucher > Payment/Receipt Voucher >

<Make the entry accordingly to the budget ledger>
Step 3: Gateway of Tally > Profit & Loss A/c >

<Your Ledger Group Name> > Enter > F10: Budget Variance
71
TALLY SECURITY CONTROLS
This feature is used to password protect the company with the

administrators name, also allows the selected user to work on the
specific data in the company.
To do so:
Step 1: Gateway of Tally > Alt + K: Company > Security > Control User
Access to Company Data = Yes
Username (Administrator): <Admin name>
Password: <Password for the company>
Repeat Password: <Password for the company>
<Rest all as is>
Step 2: Ctrl + F3: Shut Company >

<Select Your Password Protected Company> >
Username/Administrator Name: <Admin name>
Password: <Password for the company> > Enter >
Step 3: Start Tally Prime > T: Work in Educational Mode >

<Select Your Password Protected Company> >
Password: <Password for the company> Enter >
To Remove Password:
Access to Company Data = No
Confirm/Existing Password: <Password for the company>
<Rest all as is>
Step 2: Ctrl + F3: Shut Company
Step 3: Start Tally Prime > T: Work in Educational Mode >

<Select Your Password Protected Company> > ^
72
Username: <Admin name>
Password: <Password for the company> > Enter > ^
73
TALLY AUDIT TRAILS
This feature is used to audit the counts of vouchers in the company,

as Entered, Deleted & Altered.
To do so:
Access to Company Data = Yes
Password: <Password for the company>
Repeat Password: <Password for the company>
Enable Tally Audit features = Yes
<Rest all as is>

Accounts > Tally Audit > Voucher Types > ^
74
TALLY VAULT
This feature is used to lock-down the company inside the tally vault,
where the name is hidden with asterisk and password would be
entered along.
To do so:
Step 1: Gateway of Tally > Alt + K: Company > Tally Vault >
Company Name : <Select your opened company name>

Password : <set the new password>
Confirm Password : <confirm the new password> > Enter > Accept >
Yes.
Tally will then make the duplicate copy of your file, and hide the name with
asterisk & ask for password to access the company.
Step 2: <Select your Tally Vault enabled company> > <Enter Tally Vault
Password to Open the company> ^
75

Tally Prime All Notes Complete - Rci

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1

Hello to all of the knowledge seekers out there!

My name is MUHAMMAD SHOEB BIN GULZAR ALAM QADRI RAZVI,

Release 3.0' here. I am honored to share you my experience of knowledge,

in the favor of lessons we are about to learn in this course guide.

software known as 'Tally Prime Release 3.0'.

belated dear father MUHAMMAD GULZAR ALAM QADRI RAZVI, asking

prophet in ‘Al-Jannah’ (Paradise).

End of talks, folks!

Let's Begin with our first chapter!!! ^

Golden Rules of Accounts:

Book Keeping Consist of:

Tally is the accounting software that records our individual or

company expenses, incomes, parties like our creditors/debtors, as

well as our bank and cash transactions.

Tally is based on the management of both Service Provider and

Inventory Management where it serves the invoicing and non-

invoicing transaction vouchers.

Tally consist of 3 Elements:

 Masters : This is the outcome of both ledgers and vouchers in

the company, as its back up

 Ledgers : This is the head of the item, created on behalf of the

category. Ex: Tea bought for some amount will be

recorded as ‘Tea Expenses’.

 Vouchers : This is the document or screen that allows to

transact with those created ledgers

To create The Company, we will select Create Company. ^

user need to work in educational mode.

1-1-yyyy = 31-12-yyyy (Calendar Year)

1-4-yyyy to 31-3-yyyy + 1 (financial Year)

To go beneath any option:

 Single Underline = Alt + (that Letter)

 Bold Letter = (that Letter)

 Double Underline = Ctrl + (that Letter)

In a company, it is very important to have a start-up amount for the

backup as well as other banking facilities for business drawings and

debentures. In Tally, we will introduce our bank account as ledger.

To Make a Bank Account Ledger:

Gateway of Tally > Create > Ledgers >

Under: Bank Accounts

<Rest all others are optional>

Enter > Accept > Yes.

bank ledger which we have created above.

In instance, we are not entering any opening balance in the ledger

itself. Instead, we are using a voucher entry method to do so.

Gateway of Tally > Vouchers > F4: Contra

Dr. <Bank Account Account>

Cr. <Cash Account Ledger>

Enter > Accept. ^

Gateway of Tally > Vouchers > F4: Contra

Dr. <Cash Account Ledger>

Cr. <Bank Account Ledger>

Enter > Accept.

Gateway of Tally > Vouchers > F4: Contra

Dr. < Bank Account Ledger 1>

Cr. <Bank Account Ledger 2>

Enter > Accept.

Cash/Bank Book(s) > Bank Account Group > (Particular Month) ^

Debtor = from whom we receive the money ex: customers.

Creditor = to whom we need to give the money ex: vendor/supplier. ^

These vouchers are used to do the transaction of stock entry as

inward and outward, from and to the requested party respectively.

Step 1: Gateway of Tally > Create > Unit >

Symbol: <symbol or abbreviation of the unit>,