George W. Hill Correctional Facility Operating Agreement - Operation Summer Storm

DELAWARE COUNTY BOARD OF PRISON INSPECTORS
REQUEST FOR PROPOSALS

RELATING
TO
PROFESSIONAL SERVICES TO BE PROVIDED
AT THE
GEORGE W. HILL CORRECTIONAL FACILITY
RFP NUMBER 2018-01
AMENDMENT #3
DATE OF ISSUANCE: AUGUST 3, 2018
PROPOSAL SUBMISSION DATE: AUGUST 20, 2018

OVERVIEW
As provided in Section 8 of Part I of RFP Number 2018-01 (the “RFP”) issued by the Delaware
County Board of Prison Inspectors (the “Board”) on June 15, 2018, the Board is issuing this
Amendment #3 to the RFP (“Amendment #3”). The Board issued Amendment #1 on June 21,
2018 and issued Amendment #2 on July 27, 2018.
All capitalized terms not otherwise defined herein shall have the meanings defined in the RFP,
and the term “RFP” shall be deemed to include RFP 2018-01 and all amendments thereto other
than where reference is made to the original unamended RFP or to a particular Amendment.
Proposers are required to acknowledge receipt of this Amendment #3 (as well as all other
Amendments which have been made until the Proposer’s Proposal is submitted) in the Cover
Letter to be submitted with Proposals (RFP 2018-01, Part III, Section 2.1.1).
Amendment #3 is comprised of two parts, the first being made up of information relating to the
RFP which the Board deems to be relevant to the procurement process described in the RFP. The
second part, which is attached as Exhibit A, is a list of questions and requests submitted prior to
the July 10, 2018 deadline established in the Schedule and the Board’s responses to such
questions and requests. The questions and requests were submitted by prospective Proposers who
also submitted an executed letter of Interest and Proposer Confidentiality and Non-Disclosure
Agreement and who participated in the mandatory Site Visit required by the RFP.
Amendment #3 includes all parts of this document, inclusive of all exhibits and attachments,
and all provisions of the original RFP and Amendments #1 and #2 remain in full force and
effect except insofar as they are inconsistent with Amendment #3. In the event of any such
inconsistencies, the provisions of this Amendment #3 shall control.
Prospective Proposers are reminded that all amendments to the RFP become part of the RFP, and
that Proposers are obligated to respond to the entire RFP as amended. The Board has not
determined whether any additional amendments to the RFP will be issued and it reserves the
right, in its sole discretion, to issue such additional amendments as it may determine to be
necessary or desirable. The headings used in this Amendment #3 and all exhibits and
attachments thereto re for convenience of reference only and shall not constitute a part thereof or
effect the construction or interpretation of this Amendment or the RFP.
As provided in the RFP, all inquiries relating to the RFP must be directed to the Procurement
Manager, Ms. Nicole I. Miller - MillerNI@co.delaware.pa.us or 610-361-3222.
ADDITIONAL INFORMATION
1. Confidentiality and Non-Disclosure Agreement (RFP Section 6)
The Board will not require a prospective Proposer or Proposer which has executed a
Confidentiality and Non-Disclosure Agreement to return or destroy Confidential Information in
the prospective Proposer’s or Proposer’s possession if the return or destruction of such
Confidential Information would cause the prospective Proposer or Proposer to be in violation of
any applicable law or regulatory authority. The Board, at the written request of a prospective
Proposer or Proposer which has executed a Confidentiality and Non-Disclosure Agreement, will
transmit Confidential Information to that prospective Proposer or Proposer in physical (i.e., non-
electronic) form if the prospective Proposer or Proposer advises the Board in writing that the
prospective Proposer or Proposer’s automated archival system does not allow the prospective
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Proposer or Proposer to remove or destroy Confidential Information stored by the prospective
Proposer or Proposer in such archival system.
2. Health Care Costs - Act 22 of 2011
The RFP includes provisions that require the Contractor to assume certain responsibilities with
respect to medical care provided to Inmates, and the Board is providing certain additional
information relating to legislation enacted by the General Assembly of the Commonwealth of
Pennsylvania with respect to such matters that it believes may be material to preparation of a
responsive Proposal.
Act 22 of 2011 (“Act 22”) - PA General Assembly Act 22 of 2011 Hyperlink - made changes to
Pennsylvania’s Public Welfare Code (now the Human Services Code) to allow a portion of the
cost of inpatient hospital care for Medicaid-eligible Inmates to be covered by the
Commonwealth’s fee-for-service Medical Assistance (Medicaid) program. A portion of the cost
of inpatient care covered by Medical Assistance is reimbursed by the Federal government, which
reduces the cost for such care which is borne by the Provider.
Section 4.2.11 of the Agreement requires the selected Provider to “…provide health services to
Inmates in accordance with Exhibit D [Health Services] to the Agreement. Under Exhibit D the
Provider is responsible to, among other things, “…identify the need, schedule, coordinate and
pay for all non-emergency and emergency medical care rendered to Inmates inside or outside the
Prison.” This means that the selected Provider is responsible for all such costs not covered by
Federal support or other sources of reimbursement for the costs of Inmate health care.
Act 22 also limits what providers of health care services (such as hospitals, physicians and
providers of outpatient services) may charge for both inpatient and outpatient Inmate health care,
irrespective of whether an Inmate is eligible for Medicaid.
The Board urges prospective Proposers to familiarize themselves with the Commonwealth’s
Medical Assistance program as it may be relevant to Act 22, as well as all other aspects of the
health care-related responsibilities set out in the Agreement. The Board makes no representations
as to any other aspect of the Medial Assistance program, the application of Act 22 or any other
applicable law, regulation or other official pronouncement. By submitting a Proposal in response
to the RFP a Proposer assumes full responsibility for obtaining an adequate understanding with
respect to all such matters.
This information concerning Act 22 is provided for guidance only, and is not intended to be
comprehensive or to address other aspects of the Provider’s obligations with respect to health
care, and does not alter any obligations of the Provider under the RFP.
AMENDMENTS TO THE RFP AND AGREEMENT
The responses to questions posed by prospective Proposers, as noted above, are to be regarded as
amendments to the RFP and the Agreement, as applicable. The Board’s responses in several
cases as set out in Exhibit A to this Amendment #2 make changes to language in the RFP and
Agreement, as follows:
1. The Cover Page of the RFP
The Cover Page of the RFP is hereby amended as follows:
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As more particularly described herein, Proposals must be received at the address below no later
than 4:00 PM EDT on August 20, 2018. Late Proposals will not be considered.
No other changes are being made to Cover Page of the RFP.
2. RFP Part III, Section 1.1.2 (“Delivery”) is hereby amended to read as follows:
1.1.2. Delivery. Proposals must be submitted to the address shown on the Cover Page
of the RFP. Proposals must be received at the address noted on the cover page of the RFP
below no later than 4:00 PM EDT on August 20, 2018. A Proposer is responsible for
submitting its Proposal by the date, time and place specified in the Schedule and in the
form, format, media and number specified. The Board will not consider late Proposals
regardless of the reason.
No other changes are being made to Section 1.1.2 of Part III of the RFP (and for the avoidance of
doubt, that includes the fact that no changes are being made to Sections 1.1.2.1 or 1.1.2.2).
3. RFP Exhibit A, Agreement, Section 1.1 (“Definitions”) is hereby amended to read as

follows:
“Claim” shall have the meaning set forth in Section 14.1.1.

“Dispute” shall have the meaning set forth in Section 14.1.1.
“Per Diem Amount” means the set amount payable by the Board to Provider as set forth
in Exhibit B in consideration of housing Inmates over the population of 1,883 and credited
by Provider to the Board as provided in Exhibit B in consideration of housing Inmates
under the population of 1,883.
“Staffing Plan” means the staffing required to perform the Scope of Services as set forth in
this Agreement and as specifically provided in Exhibit A.
“Term” has the meaning set forth in Section 3.3.
No other changes are being made to Section 1.1 of the Agreement.
4. RFP, Exhibit A, Agreement, Section 9.4 (“Termination for Unavailability of Funds”) is

hereby amended to read as follows:
9.4. Termination for Unavailability of Funds. The payment of money by the Board
under any provision of this Agreement is contingent upon the availability of funds
appropriated by the County Council of the County. At the time that any proposed budget
of the Board is being prepared for any period to be covered by the general or a special
appropriation, the Board agrees to submit to the appropriate budget officers and
appropriate committees of the County Council of the County a written request for
appropriation of money in an amount not less than an amount equal to the payments that
shall be required for such period as set out in this Agreement. Neither the Board, nor its
appointed officials, officers, employees, agents, attorneys, or other individuals acting on
behalf of the Board, make any representation or warranty as to whether any appropriation
shall, from time to time during the term or extension of this Agreement, be made by the
County Council of the County. In the event funds for this Agreement are unavailable due
to non-appropriation, the Board or Provider shall have the right to terminate this
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Agreement without liability or penalty. An event of non-appropriation shall not cause the
Board to be in default hereunder, but in the event of termination by either Party by reason
of non-appropriation, Section 9.8.1, below shall be applicable.
5. RFP, Exhibit A, Agreement, Section 14.1.3 (“Review By The Board”) is hereby amended
to read as follows:
14.1.3 Review By The Board. If Provider notifies the Board within the 30-day period
provided for in Section 14.1.2 that it takes exception to a decision of the Superintendent,
the Board shall review the Superintendent’s decision and may either (1) affirm the
Superintendent’s decision; (2) reverse or modify the Superintendent’s decision; or (3)
order that the Dispute be submitted to a disinterested party for mediation. The Provider
shall be given at least 30 days prior notice that a decision will be submitted to the Board as
provided in this Section 14.1.2 and will have the right to submit written material to the
Board as to why Provider takes exception to the Superintendent’s decision.
No other changes are being made to Section 14.1.3 of the Agreement.
6. RFP, Exhibit A, Agreement, Section 15.1 (“Binding Nature”) is hereby amended to read
as follows:
15.1. Binding Nature. This Agreement shall not be binding upon the Parties until it is
approved and executed by both Parties. This Agreement after it is properly approved and
executed by the Parties, shall inure to the benefit of the Board and Provider and shall be
binding upon the Board and Provider and their respective successors and assigns, subject
to the provisions of Section 15.3 and other limitations set out in this Agreement.
7. RFP, Exhibit A, Agreement, Section 15.7 (“Governing Law”) is hereby amended to read
as follows:
15.7. Governing Law; Consent to Jurisdiction; Waiver of Jury Trial. This Agreement,
and any dispute arising under or related to this Agreement in any manner, shall be governed
by and construed in accordance with the laws of the Commonwealth of Pennsylvania with
respect to contracts made and to be performed in Pennsylvania, without regard to its
conflicts of law principles and rules. Provider consents to the exclusive jurisdiction of the
Court of Common Pleas of Delaware County, Pennsylvania, in any and all actions and
proceedings whether arising hereunder or under any other agreement or undertaking and
irrevocably agrees to service of process by the methods and in the manner set forth in
Section 15.9 for the giving of Notice. Provider hereby expressly and irrevocably waives any
claim or defense in any such action or proceeding based on any alleged lack of personal
jurisdiction, improper venue or forum non conveniens or any similar basis. Nothing in this
section shall affect or impair in any manner or to any extent the rights of the Board to
commence legal proceedings or otherwise proceed against Provider in any jurisdiction or
venue or to serve process in any manner permitted by law. Each of the Parties irrevocably
waives any and all right it may have to a trial by jury in any action, proceeding or claim of
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any nature relating to this Agreement. Each Party acknowledges that the foregoing waiver
is knowing and voluntary.
8. Agreement, Exhibit B (“Compensation”), the portion of subsection B(ii) titled “Security

Posts” (p. 58 of the Agreement) is hereby amended to read:
(ii) Security Posts
A. For purpose of this Exhibit B the positions listed in the Staffing Plan under
Security Supervision, Security Support, K-9 Unit, Intake Unit, Cell Block Supervision,
Cell Block #2, Cell Block #4, Cell Block #5, Cell Block #6, Cell Block #7, Cell Block #8,
Cell Block #9, Cell Block #10, Cell Block #3, DUI/ Work Release Unit and Unit 12 are
“Security Posts.”
No other changes are being made to Exhibit B.
8. Section 11.6(c) of Amendment #1 to the RFP is hereby amended to read as follows:

Commercial General Liability, Automobile, and Professional/Law Enforcement/Security
Guard Liability insurance (as applicable) covering liabilities arising from services
performed by Provider for the Board written on an occurrence basis, including but not
limited to coverage for:…
No other changes are being made to Section 11.6(c) of the Amendment #1 to the RFP.
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Exhibit A
To
Amendment #3 to RFP 2018-1
Responses to Prospective Proposer Questions and Requests
7
Attachments to Exhibit A
To
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Exhibit A
To
NOTE TO PROPOSERS: The headings and cross-references used in this Exhibit A and all
attachments thereto are for convenience of reference only and are not intended to completely
summarize the information to which such reference is made. Proposers may not rely upon such
headings or cross-references and are solely responsible for reviewing all information included in
Exhibit A and its attachments without regard to such cross-references. Information presented in
the Exhibit and attachments does not constitute a representation or warranty by the Board that
such information is predictive of future events or that information provided to the Board and
included in whole or in part in Exhibit A or any attachment is either correct or complete
# Category Question/Request Board Response

1. Capital Projects 2. Will the Board please provide a The County has advertised for
current replacement schedule for bids to replace the Prison’s fire
all Capital Expenditures for the alarm system, and recently
next 3 years? installed a new hot water boiler
system serving the facility.
Efforts are underway to replace
hot water heaters in each of the
Prison housing units.
As provided in the RFP, the
Board anticipates consulting
with the Provider with respect
to future capital projects.
2. Capital Projects What are the approved See Board response to Question
Maintenance Capital 1.
Improvement projects?
Are there any future capital
improvements planned?
3. Capital Projects Can we please obtain a list of See Board response to Question
capital projects/improvements 1.
done to the facility over the past
five years?
Are there any capital project
requests that are anticipated or
any projects that the County
would like considered by the
Contractor?
4. Inmates 2. How many Inmates are in court Approximately 200-250
each day? Are these courts all in inmates go to court in a week.
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the same county? The number of Inmates
fluctuates depending on the
day.
These courts are not all located
in Delaware County.
5. Inmates 2. Is the DUI building part of the Yes.
capacity for the number of
Inmates?
6. Inmates Can we please obtain any data Refer to the PA Dept. of
available on incidents (Inmate Corrections statistics regarding
and staff) at the facility for the county jails:
past three years? https://www.cor.pa.gov/Faciliti
es/CountyPrisons/Pages/Inspect
ion-Schedule,-Statistics-And-
General-Info.aspx
7. Inmates - • The paragraph in Exhibit B that A “weekend” sentence occurs
Classification is captioned “Utilization” when an Inmate serves a
references Inmates housed via a sentence in multiple 48-hour
“weekend” sentence. periods.
• Please define. The Provider is compensated
for all Inmates through the
• How is the Provider Monthly Payment. See the
compensated for these section of Exhibit B titled
Inmates? “Utilization” for a description
of overutilization and
underutilization payments with
respect to Inmates serving a
weekend sentence.
8. Inmates - 2. Will the Board provide See Attachment 1 (Inmate
Classification information about the breakdown Handbook), and see Attachment
of different classification of 2 (Daily Census Report).
Inmates, specifically the types of
different Inmate classifications
housed at the facility, as well as
the number of each?
9. Inmates - On average, how many Inmates 18 per month.
Classification are in segregated status?
10. Inmates - What is the classification See Board response to Question
Classification breakdown? 8.
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11. Inmates - • Out of the 1,883 beds, how many The Prison currently has 356
Housing are female beds? Out of that beds for female Inmates, of
number, how many are which 206 may be used for pre-
considered Pre-trial female beds? trial detention.
12. Inmates - Are the Inmates housed by Yes.
Housing population? For example, are the
State Inmates housed separately
from the County and ICE. Inmate
populations?
13. Inmates - Are there any additional Inmates in the DUI unit receive
Housing requirements for housing in the the same services as other
DUI unit? Inmates.
14. Inmates - Vendor requests Housing See Attachment 2 (Daily
Housing Scheme based on Inmate custody Census Report).
assignments.
15. Inmates – Intake How many Inmates are booked See Board response to Question
and Release and released each day? 17. and Attachment 3
(Commitment-Discharge
Report).
Daily average (approximate):
• Commits: 27
• Discharges: 26
16. Inmates – Intake Are any Inmates booked at a Yes.
and Release different facility, and then
transferred to the George W. Hill
Correctional Facility?
17. Inmates – Intake Approximately how many See Attachment 3
and Release Inmates are processed annually? (Commitment-Discharge
Report).
2017: Commits: 9,873
Discharges: 9,851
18. Inmates – Intake Can we please obtain historical See Attachment 3
and Release data related to the facilities (Commitment-Discharge
population for the past five years Report).
by month, including data See Board response to Question
capturing the following
17.
characteristics and includes data
on the average stay per Inmate No information is available on
type? length of stay by Inmate type.
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• Jurisdiction (i.e. Philadelphia,
USMS, etc.)
• Gender
• Juvenile
• Classification (protective
custody, max security,
general population)
19. Inmates – Intake Can we please obtain the average See Attachment 4 (Population
and Release daily intake/release statistics for Report) - The Population
the facility for the past three Report is completed monthly.
years? See Board response to Question
17.
20. Inmates - Vendor requests 24 months of See Attachment 3
Population Population Numbers. (Commitment-Discharge
Report).
See Board response to Question
17.
21. Inmates - Can we obtain historical data See Attachment 4 (Population
Population presenting the number of average Report) for information on
weekenders, DUI, and work weekend population.
release Inmates for the past 12 Average work release inmates:
months? 10/month.
No additional information is
available on DUI offenders.
22. Insurance - 2. Pursuant to Article IX, the RFP Section 12.1 of the RFP
Indemnity requires $5,000,000 in Network provides, in part, that a
Security/Privacy Liability. Proposer “must identify which,
Would the Board be willing to if any, of the terms and
accept $2,000,000 in coverage? conditions (contained in the
Agreement) it would like to
negotiate and/or what
additional terms and conditions
the Proposer would like to add
to the Agreement’s terms and
conditions.” No assurance can
be given that the Board will
agree to any additional changes
to the terms and conditions of
the Agreement.
The Board has no further
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comment on this issue.
23. Insurance - Article XI Indemnification and Section 12.1 of the RFP
Indemnity Insurance: 11.1.2 - Provider’s provides, in part, that a
Duty to Defend and 11.1.3 – Proposer “must identify which,
Effect of Board Negligence on if any, of the terms and
Provider’s Duty to Defend, conditions (contained in the
Requirement to Defend Agreement) it would like to
Indemnify and Hold Harmless - negotiate and/or what
The referenced sections require additional terms and conditions
the Provider to engage counsel the Proposer would like to add
selected by the Board. This is to the Agreement’s terms and
acceptable so long as the Board’s conditions.” No assurance can
selected counsel is on our be given that the Board will
insurance carrier’s list of panel agree to any additional changes
counsel. to the terms and conditions of
the Agreement.
24. Insurance - Article XI Indemnification and Section 12.1 of the RFP
Indemnity Insurance: 11.1.3 Effect of provides, in part, that a
Board Negligence on Provider’s Proposer “must identify which,
Duty to Defend, Requirement to if any, of the terms and
Defend Indemnify and Hold conditions (contained in the
Harmless – The referenced Agreement) it would like to
section requires the Provider to negotiate and/or what
defend even when the Provider additional terms and conditions
has no obligation to indemnify. the Proposer would like to add
These requirements conflict. to the Agreement’s terms and
Please delete the requirement to conditions.” No assurance can
defend. be given that the Board will
the Agreement.
25. Insurance - Regarding sexual abuse and Section 12.1 of the RFP
Indemnity molestation insurance: Would provides, in part, that a
coverage to the level of $3m-5m Proposer “must identify which,
on a claims made basis be if any, of the terms and
acceptable? It is conditions (contained in the
difficult/expensive to obtain Agreement) it would like to
coverage for $20m as detailed in negotiate and/or what
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the RFP. additional terms and conditions
the Agreement.
26. Insurance - Law Enforcement Insurance: We See Amendment #3 to the RFP.
Indemnity do not believe this insurance Section 12.1 of the RFP
coverage will be required as our provides, in part, that a
staff are not considered law Proposer “must identify which,
enforcement. Is this acceptable? if any, of the terms and
conditions (contained in the
the Agreement.
27. Insurance - Civil rights coverage: Would it Section 12.1 of the RFP
Indemnity be acceptable to have a $500K provides, in part, that a
deductible? Proposer “must identify which,
if any, of the terms and
conditions (contained in the
the Agreement.
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28. Legal Provide any litigation the county Materials relating to relating to
has been named in over the past Inmate/staff litigation are
3 years and the outcome of each. attached as Attachment 5
(Litigation Materials),
exclusive of information which
is subject to attorney-client
privilege or otherwise subject to
protection under applicable law.
29. Legal Can we please obtain a historical
list of litigation, for the last five See Board response to Question
years, related to Inmates/staff at
28.
the facility, including cause and
amount?
30. Legal Can we please obtain a listing The Board expects the Provider to
over the past two years for any comply with all requirements of
liquidated damages the RFP and does not believe that
earned/assessed to the contractor, prior penalties are relevant.
listed by damage amount and
purpose? See Board response to Question
106 and Attachment 13 (Sewer)
for information relating to charges
and penalties incurred.
31. Medical In the current contract the Section 12.1 of the RFP
County is responsible for medical provides, in part, that a
costs incurred once an individual Proposer “must identify which,
is arraigned bedside at an outside if any, of the terms and
hospital, but that language has conditions (contained in the
been removed from the RFP’s Agreement) it would like to
Exhibit D – Health Services. The negotiate and/or what
language that was removed is additional terms and conditions
from the current contract Exhibit the Proposer would like to add
E – Health Services, Section 7 on to the Agreement’s terms and
page 40. conditions.” No assurance can
Question: Will the County be given that the Board will
consider assuming inmate agree to any additional changes
hospitalization costs upon to the terms and conditions of
arraignment since the service the Agreement.
provider is no longer responsible The Board has no further
for the care and custody of the comment on this issue.
inmate?
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32. Medical Will the Board please describe The infirmary is a 57-bed
the “infirmary” and what medical unit. All Inmates who
populations are expected to be the medical department
housed there? determines cannot be housed in
general population due to
medical or mental health issues,
and who do not require
inpatient care outside of the
Prison, are housed in the
infirmary.
33. Medical 2. Please explain the Act 22 of 2011 Act 22 of 2011 made changes
related to Medicare and Medicaid in the way some Inmate
eligibility? inpatient care is paid for in
How does it apply for your Pennsylvania, and imposed
limits on other charges. See, PA
population?
General Assembly Act 22 of
What has been the current 2011 Hyperlink (principally
contractors experience in Article XIV-A - Inmate
utilizing the Act? Medical Costs) for details.
To date, the current provider
has been able to reduce Inmate
medical costs from their pre-
Act 22 levels. Board-paid
medical and insurance costs
relating to medical care have
been eliminated.
Proposers are solely responsible
for developing an adequate
understanding of this and other
programs, and the Board
assumes no responsibility for
the accuracy or completeness of
any information relating to Act
22 of 2011.
See Amendment #3 to the RFP.
34. Medical What Electronic Medical Record It is the Board’s understanding
(EMR) is currently being that EMRs re currently
utilized? maintained on the Correctec
If a new contractor is chosen, system.
will there be an electronic There will be an electronic
transfer of the records to the new transfer of the records to the
new Provider’s EMR system if
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contractors EMR? a new Provider is selected.
35. Medical How are Medical, mental health Inmate mental health and dental
and dental services delivered in services are provided in the
the DUI building? infirmary, and all other general
medical services normally
provided at the Prison are
provided in the DUI unit.
36. Medical 2. Are the negative air pressure Two negative air pressure
rooms in the Facility currently rooms are currently available
functional? for use.
37. Medical Vendor request history of outside The Board does not possess the
Medical costs and prescription requested information.
drugs.
38. Medical – Restoration of Competency Approximately 119 inmates
Mental Health program (Section 4.2.13). How were deemed incompetent from
many Inmates were deemed to be January 2017 to July 2018.
incompetent in the last 24 Only one Inmate was court-
months and were required to go ordered to participate in the
through the program? program. The program is
voluntary.
39. Medical – 2. Will the Board please provide the The Board does not possess the
Mental Health mental health caseload data by requested information.
classification including
pharmaceutical utilization and
provider composition, as well as
address where these Inmates
housed?
40. Medical – Vendor request Mental Health The Board does not possess the
Mental Health cost history requested information.
41. Medical - 2. What is the 340B discount 340B is a Federal government
Pharmacy program, referenced in #14 of program which allows drug
Exhibit D, on page 65? discounts under certain
3. What is the process for obtaining circumstances. See,
the discounts and current https://www.hrsa.gov/opa/index
contractors experience in .html and other sources of
obtaining the discounts? information for details.
To date, the current contractor
has been able to access the
340B program to secure
discounts on certain HIV/AIDS
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drugs.
Proposers are solely responsible
for developing an adequate
understanding of this and other
programs, and the Board
assumes no responsibility for
the accuracy or completeness of
any information relating to
340B.
42. Medical - Will the Board please provide a The Board does not possess the
Pharmacy breakdown of pharmacy requested information.
utilization by drug category?
43. Medical - Vendor request 12-months of The Board does not possess the
Pharmacy Pharmacy costs. requested information.
44. Medical - What percentage are on Although numbers vary, on
Pharmacy psychotropic Medication? average 37% of Inmates were
using such medications in 2017.
45. Medical - Will the Board please provide a • Chronic clinics by clinic –
Utilization two (2) year history of the Inmate No information available
population for the following
• Screenings – All
areas:
commitments are screened
• chronic clinics by clinic at intake
• screenings • Comprehensive health
assessments - All Inmates in
• comprehensive health
the facility generally
assessments
receive assessments within
• nursing sick calls two weeks after their
• provider sick calls commitment
• Inmates receiving prenatal • Total sick calls (nurse and

care and deliveries Provider):
2016 – 17,433
• ambulance transports broken
2017 – 17,692
out by ground and air
• Pregnant females
• Inmates under suicide
committed:
precaution
2016 – 78 2017 – 86
• hospitalization and average
length of stay of the Deliveries:
admissions 2016 – 3 2017 – 12
• emergency treatment • Ambulance transports
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resulting in hospitalization broken out by ground and
and observation at area air
hospital. Ground: 2016: 81
2017: 240
There were no air transports
The Board does not possess
sufficient information to
respond to the questions other
than as noted above.
46. Medical - 3. What is the average daily The infirmary has 57 beds, and
Utilization occupancy in the infirmary? occupancy varies by need. The
Board estimates that 35-40 of
the infirmary’s beds are
occupied during an average
week.
47. Medical - 4. What is the average number of The Board does not possess the
Utilization Inmates in the Medical requested information.
detoxification program?
48. Medical - 5. What is the number of Inmates in The Prison does not provide
Utilization inpatient psychiatric inpatient psychiatric care, and
confinement? Inmates needing such care are
transferred to the custody of
other appropriate facilities.
49. Medical - Will the Board please provide the The Board does not have
Utilization annual number of Inmates in the information which would
population by diagnostic group in enable it to respond to this
21-A though M? question.
50. Medical - What is the average annual The Board does not possess the
Utilization volume and associated costs for requested information.
care provided outside the facility
by area hospitals, physician
consultants, ambulatory and
diagnostic centers, etc.?
51. Medical - Please provide the number of The Board does not possess the
Utilization Inmates receiving dialysis, per requested information.
month, for the past three years.
52. Medical – Provide the total number of The Board does not possess the
Utilization - Inmates requiring hospitalization requested information.
Hospitalization in the last 24 months and what
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was the average length of stay?
53. Medical – Please provide the number of The Board does not possess the
Utilization - hospital visits per year for the requested information.
Hospitalization past three years. Please include
length of stay of the visit and
purpose of visit.
54. MIS 2. Section 10.5 requires the The system referred to in
Contractor to provide the Board, Section 10.5 is operated and
the Superintendent, and others maintained by the Provider.
designated by the Board or the The system described in
Superintendent with online Section 4.2.24(f) is a County-
access to the Provider’s Prison owned software system (the
computer systems at all times. “offender management system”
Please confirm that this is the
or “OMS”).
same computer system that is
referenced in Section 4.2.24.
Subsection (f).
55. MIS 4.2.24(f) Books and Records - Is The Board is responsible for
the contractor responsible for maintenance costs of the OMS.
maintenance costs of the
database? If so, what are the
costs?
56. MIS 4.2.24(f) Books and Records - The Board is responsible for
What is the scope of the maintenance of the OMS.
maintenance of the Board’s
computer systems?
Does this include network and
hardware support?
Is the contractor expected to
replace the Boards equipment or
software as it becomes obsolete?
57. MIS What is the current booking The OMS is the current
(intake/release) system/software intake/release system. The
used at the facility and is the Board is responsible for
Contractor expected pay for maintenance of the OMS.
maintenance of this system?
58. Operations 2. Is the facility using a computer The facility HVAC temperature
maintenance management control system is computer-
system? If so, what is the name operated.
of the system and how far back The Board does not possess
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does the data go? information which would
enable it to respond to this
question beyond that which is
noted above.
59. Operations Section 4.2.9. The Board does not currently
Telecommunications, Electronic anticipate changing the
Information and telephone system under the new
Communications requires the contract, and Proposers should
Provider to provide, maintain and assume that the current system
upgrade (if commercially and will remain.
reasonably necessary) all The telephone system is a
telephonic services and standard Verizon telephone
equipment, except for telephonic equipment package, in
and electronic information and functional condition with
communication services to
components of varying age.
Inmates.
The Board requires that the
• Will the existing telephone telephone system must be
system remain at the facility functional, with “functionality”
under the new contract? generally being defined as the
• If so, please provide a ability to facilitate daily
detailed description of the communication between the
system and its components, facility and the community at
including the age and large. Inclusions of automated
condition of each. answering capacity is
encouraged by the Board.
• This section says that the
services and equipment must As to the question posed in the
be adequate and appropriate last bullet of the question, the
for the operation of the Board notes that Section 12.1 of
Prison “in the judgment of the RFP provides, in part, that a
the Board.” Proposer “must identify which,
if any, of the terms and
• To assist proposers in conditions (contained in the
planning to comply with the Agreement) it would like to
requirement to provide a negotiate and/or what
phone system, is the Board additional terms and conditions
willing to objectively define the Proposer would like to add
the applicable specifications to the Agreement’s terms and
for the telephone system? conditions.” No assurance can
the Agreement.
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60. Operations 2. Section 12.3 gives the Board The Board has no comment on
authority to receive and examine this issue other than to note that
the Contractor’s records. Is the the requirements of the RFP are
Board’s access to records and intended to provide the Board
materials pursuant to these with access to information
provisions limited to those which it deems to be
records and materials that are appropriate for its oversight of
necessary to monitor contract the Provider.
performance and not include
access to the Provider’s
proprietary or non-public
corporate information?
61. Operations 2. Will the Provider will only be Section 8.2 of the Agreement
required to seek the anticipates that the
Superintendent’s prior approval Superintendent has the right to
for subcontractors performing an approve all of Provider’s
entire major area of potential subcontracts, and the Provider
operational management (e.g., will be obligated to present all
food service, commissary, etc.) subcontracts to the
and not be required to seek Superintendent for the
approval of subcontractors who Superintendent’s approval.
will perform minor services in
the facility (e.g., pest control,
waste management services,
etc.)?
62. Operations 2. Who provides solid waste The Board is responsible for
services and would you please making arrangement for, and
provide a point of contact? the cost of, solid waste and
recycling services at the Prison.
63. Operations 2. How many emergency generators There are six emergency
are there? What are the age, generators.
make and model of each Installation was completed in
generator? What are the sizes of
approximately 1998.
each fuel tank for each
generator? See Attachment 6 (Generator
Report).
64. Operations 2. Does the facility have a SPCC See Attachment 7 (Spill
(Spill Prevention Control and Protocol).
Countermeasures)? When was
this developed and signed?
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65. Operations 2. Please provide copies of the last Materials (for 2016 and 2017)
3 years of annual fire alarm relating to this question are
inspections. attached as Attachment 8 (Fire
Alarm Inspection Information).
66. Operations 2. Please provide copies of repairs See Board response to Question
to the Fire Alarm system for the 65.
past 5 years.
67. Operations Please provide a list of all active See Board response to Question
maintenance worthy assets in the 58.
computer maintenance
management system to include
date of install, make, and model.
68. Operations 2. What camera recording system is The camera system was
installed and what is the date of installed in 1998 and upgraded
installation and storage capacity? in 2004 and is maintained by
How many cameras are installed the Provider.
and what is the manufacture of The Board does not possess
the cameras. information which would
noted above.
69. Operations 2. Would the Board please provide See Attachment 9 (HVAC).
a list of all HVAC equipment to
include date of install, make and
model of each?
3.
70. Operations 2. Is there a water storage tank on A 300,000-gallon on-site
site? What size is the storage storage tank provides water for
tank and what does it supply? domestic and fire suppression
Domestic Water, Fire use and is owned and
Suppression? maintained by the Chester
Water Authority.
71. Operations 2. Has there been any notices of The Board has no outstanding
violations issued in the last 5 notices of violation or
years? If so, can the Board mitigation plans relating to
provide the mitigation plan for prior violations.
each?
72. Operations 2. Are there any aboveground or The Provider is responsible for
underground fuel tanks? the maintenance of under- and
3. If so, what are the capacities of above-ground tanks.
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these tanks? See Attachment 10
(Underground Storage Tank
4. What is the installation date(s)?
Information).
5. Who is responsible for
maintaining these tanks?
Please provide inspection reports
for the past 5 years.
73. Operations 3. Can the Board please provide a As described in Exhibit B to the
“Per Diem” cost breakdown for Agreement, the Board will
each type of Inmate housed at the make a monthly payment to the
Facility-I.C.E., State, Local, etc.? Provider (and make per diem
adjustments as provided in such
Exhibit) based on a population
of 1,883 Inmates, without
regard to the “type of Inmate”
as referred to in the question.
74. Operations 2. Are the recreational areas that are Outdoor recreation areas are
connected to the units open for usually available to Inmates
Inmates to use at any time, or are during daylight hours when
they scheduled for use? they are not in their cells.
75. Operations 2. Are the nine (9) video consult The nine video consultation
rooms all in one (1) location or rooms are situated in one
are they in each unit? location, but each housing unit
3. How are they staffed Monday also has a video consultation
through Friday? room.
Video consultation rooms are
available Monday-through-
Friday. Each video
consultation room located in a
housing unit is available as
determined by the Provider,
subject to any applicable
Standards (as defined in the
Agreement).
76. Operations 2. Is the elevator in the Facility’s Yes.
Medical unit currently
functional?
77. Operations 2. What are the ages of the Installed approximately 1998.
generators at the DUI Facility? See Attachment 6 (Generator
Report).
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78. Operations 2. What are the fuel capacities of See Attachment 6 (Generator
the fuel tanks at the DUI Report).
Facility?
79. Operations 2. What are the names of the With the exception of locking
different manufacturers of the units which have from time to
different variety of locking units time been replaced, all such
used at the George W. Hill locking units date from the
Correctional Facility? construction of the Prison,
approximately 1998.
See Attachment 11 (Locking
Unit Information).
The Board does not possess
information which would
noted above.
80. Operations Vendor request copies of the Prospective Proposers were

Facility Floor Plan (Facility provided an opportunity to
Schematics). review Prison plans as part of
the site visit. No copies will be
provided.
81. Operations Vendor request copies of both The Board does not have
annual budget and actual information about the current
expenditure data for services in provider’s budget and/or
as much detail as possible for the expenditures which would
past two years. enable it to respond to this
question.
82. Operations 4.2.7 Laundry and Inmate No – Inmate uniform policy is
Clothing - Is there a standard set by the Provider, subject to
requirement for Inmate any applicable Standards.
uniforms?
83. Operations 4.5 Firearms Training and Use of The Board will not provide
Force - Please provide a list of such information.
current types of firearms that are
used and quantity of each?
84. Operations Please provide the current 7 Day The Provider is responsible for
building schedule to include the facility schedule(s), subject
meal, count, visiting times, sick to any applicable Standards.
call, and intake?
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85. Operations Are there staff uniform standards No – Staff uniform policy is set
for Correctional Manager, by the Provider, subject to any
officers, food service, applicable Standards.
maintenance, etc.?
86. Operations Please provide a breakdown of The Provider determines the
expenses from the Inmate use of the Commissary Fund,
welfare fund for the past two subject to Board approval.
years. See Section 4.2.1 of the
Agreement.
87. Operations 5.1 Article V - Inmate Attachment 1 (Inmate
Disciplinary Rules and Handbook).
Regulations/Inmate Discipline -
Please provide a copy of the
current Inmate Handbook?
88. Operations - 3. What are the ages of all existing See Attachment 12 (Boiler
Boilers instantaneous units at the George Report).
W. Hill Correctional Facility?
89. Operations - Total number of water boilers/ See Attachment 9 (HVAC).
Boilers HVAC? Average age of boilers? See Attachment 12 (Boiler
Provide the number boilers or Report).
HVAC replaced within the last 5
years.
90. Operations - Section 4.2.17 - Commissary Yes, subject to Board approval.
Commissary Commission - Will the service
provider continue to have access
to utilize Inmate Trust Funds
from commissary profits to
purchase items such as Law
Library, Recreation Equipment,
etc. that benefit the entire inmate
population?
91. Operations – K- What are the minimum The Board purchases and owns
9 requirements for maintaining the all canines used at the Prison,
K- 9 program going forward in and the Provider is responsible
the new contract? for their training, veterinary
services, feeding and general
care.
The Board determines the
necessary number of canines in
consultation with the Provider.
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92. Operations – K- Can we please obtain a current There are currently 25 canines
9 listing of K-9’s at the facility, at the Prison, two of which are
including purpose/specialist, age, retired. While the Board
and if any will be retired during anticipates the possible addition
the contract term? of new canines in 2019, no
Are there any requests or decisions have been made, and
expectations for new dogs during the Board is unable to speculate
the upcoming contract or on the needs going forward.
minimum levels of K9’s that
must be met?
93. Operations - What are the annual Maintenance The Board does not possess
Maintenance expenditures? such information.
94. Operations - 4.2.17 Commissary - Please No - Provider employee costs
Personnel provide a list of all staff positions are paid from the Commissary
that are funded through the Fund. Wellness instructors are
commissary fund or other paid by the Provider.
sources besides the contractor?
95. Operations - 2. Has there been a PREA Audit There has been no PREA Audit
PREA more recent than October of more recent than October of
2015, and if so, is the report 2015.
available?
96. Operations - 3. If there has not been a PREA The Board expects to complete
PREA Audit since 2015, is the facility a PREA audit before January 1,
on the schedule to be audited 2019.
during Cycle 2 Year 3?
4. What date?
97. Operations - Can we please obtain an up-to- The County owns the
Property date fixed asset listing (i.e. wastewater facility and its own
property, plant, and equipment) office equipment, as well as
and Medical equipment listing, computers used for Board
for items worth over $500 with office and educational
the following information? activities, and exercise
equipment, but makes no
• Owned by county versus
representation as to the value of
current contractor
any such items.
• Acquisition date and cost
• Condition All other property is owned by
the Provider, and the Board is
unable to represent the
acquisition date, cost or
condition of any such property.
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98. Operations - 5. Could the Board provide an See Board response to Question
Property inventory of what the County 97.
owns, as well as what the current
Contractor owns at the Facility?
99. Operations – Is the Contractor expected to pay No.
Taxes and Fees any type of property taxes for the
facility on behalf of the County?
100. Operations – Are there any County fees that No.
Taxes and Fees the operator is expected to pay?
101. Operations - Can we please obtain additional There are approximately 20
Transportation information on transportation vehicles on site, all of which
requirements by contractor? are owned by the Provider. The
How many vehicles are on site Board possesses no other
and how often are transports information about the vehicles.
required (type, acquisition date & The Board possesses no
cost, condition)? information that would enable it
Can we please obtain a listing of to provide a listing of medical-
all movements in/out, Medical related movements.
visits over the past three years? The County is generally
Are any court or prison transfer responsible for transportation of
transportation services expected Inmates to and from court and
other correctional facilities.
from the contractor?
From time to time, however,
the contractor has been required
to provide such transportation
based on operational need when
County resources have been
unavailable.
102. Operations - 2. Who are the utility providers for Water – Chester Water
Utilities water, sewer, electric, natural Authority
gas, propane? Sewer – Concord Township
Sewer Authority
Electric and natural gas –
PECO Energy
The Prison does not use
propane.
103. Operations - 2. Is there a propane backup Not Applicable.
Utilities system? If so, what is the size of See Board response to Question
the tank? 102.
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104. Operations - Can we please obtain a history of The Board is responsible for
Utilities utility bills and an indication as payment of all utility costs. See
to what constitutes permitted Board response to Question
estimated usage? 106. for information relating to
Can we please also obtain a sewer overage charges.
historical breakdown of any
overage charges over the past
three years, by charge?
105. Operations – 2. Is the facility sub-metered in any No, the facility is not sub-
Utilities way for measurement purposes? metered in any way for
If so, what utilities are being measurement purposes.
metered and what buildings are
metered?
106. Operations – Section 4.2.20 Utilities states: Additional charges for which
Utilities - Sewer “As provided in Exhibit B the Provider are responsible are
(Compensation), Provider shall imposed only on sewer services
be responsible for payment of and apply only when monthly
any additional charges or flow exceeds 220,097 gallons
penalties incurred for exceeding of effluent.
the permitted estimated usage of No overage charges are
sewer and water services on a currently imposed on the Prison
monthly basis.” for water usage above
Exhibit B, Compensation, Sewer estimates.
and Water Services states: “As See Attachment 13 (Sewer) for
provided in Section 4.2.20 of the information relating to charges
Agreement, Provider shall be
and penalties incurred.
responsible for payment of any
additional charges or penalties
incurred for exceeding the
permitted estimated usage of
sewer and water services on a
monthly basis. This shall include,
but shall not be limited to, flows
in excess of allowable limits
established by any applicable
local municipal ordinance.
Question: What is the estimated
permitted usage of sewer and
water services per month?
107. Operations – Vendor request 2017-2018 sewer The Board is responsible for
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Utilities - Sewer costs. payment of all sewer costs.
See Board response to Question
106.
108. Operations – 3. Is the sanitary sewer gravity feed5. The sanitary sewer flow is
Utilities - Sewer or pressurized? gravity fed to the point where it
4. What is the age of the sewer enters the treatment facility.
grinder and auger system if Age of the sewer grinder:
installed? Approximately 22 years
Age of the auger system:
Approximately 13 years.
109. Operations – • Section 4.2.20, Utilities and See Board response to Question
Utilities - Sewer Sewer and Water Services, 106.
indicates that the Provider is
responsible to any additional
charges or penalties for
exceeding the permitted
estimated usage of sewer and
water services on a monthly
basis.
• How is the “permitted
estimated usage of sewer
and water services”
determined?
• Please furnish the facility’s
two-year history, by month,
of additional charges and
penalties that were incurred
for exceeding the permitted
estimated water and sewer
use.
110. Operations – Is the vendor responsible for any Provider is responsible for all
Utilities - Sewer sewer treatment plant facility maintenance, inclusive
maintenance/activities? If so, of the wastewater treatment
please define the scope? facility.
111. Operations - 2. How many hours a day is See Attachment 14 (Visitation).
Visitation visitation open?
112. Operations - 4.2.16 Visitation - Please provide See Attachment 14 (Visitation).
Visitation a current Visiting Schedule for
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the facility?
113. Personnel Provide any information about The Board does not possess
worker’s compensation claims in such information.
the past 3 years - include type,
payments made, etc.
114. Personnel Is the contractor responsible for The Board conducts criminal
conducting the criminal background checks as
background checks? applicable for Provider
If no, who has hiring approval, positions, subcontractors and
what is the charge for each, and others, at no charge to the
what is the time frame for getting Provider. The Board may
disqualify a person or potential
the approvals returned?
subcontractor based on a
If yes, what are the minimum background check.
requirements of the check?
115. Personnel What are the requirements for the Psychological exam policy is
psychological exam? set by the Provider, subject to
any applicable Standards.
116. Personnel What are the requirements for the Drug screening policy is set by
drug screen? the Provider, subject to subject
to any applicable Standards.
117. Personnel Does the contractor have sole No.

hiring approval? See Board response to Question
114.
118. Personnel What is the cost for each staff for The Board does not possess
these certifications through information which would
DOC? enable it to respond to this
question but notes that the
Provider is responsible for
being familiar and compliant
with all applicable Standards
and requirements.
119. Personnel How long is the officer The Board does not possess
certification good for once an information which would
employee leaves voluntarily? enable it to respond to this
question but notes that the
Provider is responsible for
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and requirements.
120. Personnel What is the average employee The Board does not possess
turnover rate month-over-month information.
for the last three years?
121. Personnel • What is the average time-to-fill The Board does not possess
for the past three years for front- information.
line security positions?
122. Personnel • What positions, if any, have The Board requires the Provider
resulted in fines over the past to comply with the Staffing
three years? Pattern set out in Exhibit A to
the Agreement.
123. Personnel How many hours are the shifts The Provider has the
for the different units working at responsibility to set shifts for
the Facility? different functions and units,
subject to subject to any
applicable Standards.
124. Personnel 3. What are the duties of the • Reentry Case Manager -
following job titles at the facility: Assess the Inmate’s post-
• Reentry Case Managers release needs and assist in
providing a plan.
• Work Release Case Responsible for Megan’s
Managers Law registration and
• Senior Case Managers collection of DNA.
• Prep Coordinators • Work Release Case

Manager - Manage the work
• Prep Counselors release program. Transport
• Programs Psychologist inmates to interviews and
perform job checks.
• Senior Case Manager -
Oversee the case managers
and perform other duties as
assigned.
• PREP Coordinator -
Oversee the PREP
Counselors. Provide and
keep records of the drug
and alcohol program that
meet the needs of the
facility and courts.
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• PREP Counselors - Perform
duties as assigned by the
PREP Coordinator. Teach
drug and alcohol classes.
• Program Psychologist -
Provide programs that meet
the needs of the facility and
courts.
125. Personnel Are we required to list the job Proposers must describe how
titles exactly as they are listed in the titles in the Staffing Pattern
Exhibit A-Staffing Plan? set out in Exhibit A compare
with those the Proposer uses
and must provide an explicit
comparison explaining the
differences in such titles,
qualifications, functions and
responsibilities to assist in
Proposal review and evaluation.
126. Personnel 2. Is there a recommended case The Board does not possess
manager to Inmate ratio? If yes, such information.
what is that ratio? Provider is responsible for
and requirements.
127. Personnel What are current salaries (or The Board does not possess
salary ranges) for each such information.
employee?
128. Personnel Vendor request copies of any The Board does not possess
current Union agreements. such information.
129. Personnel What are the requirements for the Physical agility standards are
physical agility test for staff? set by the Provider, subject to
Standards.
130. Personnel Can we please obtain historical The Board does not possess
data on staffing levels, turnover such information.
and any key vacancies that
currently exist and/or are
anticipated prior to contract
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commencement?
131. Personnel What are the pension/retirement The Board does not possess
plan schemes that active with the such information.
facility staff and how will
previous retirement plan
liabilities be managed by the
county, previous contractor,
upcoming contractor?
132. Personnel - CBA2. Are any employees represented The Board does not possess a
by a union? If so, please provide copy of current collective
copies of the CBA(s) that are in bargaining agreements.
effect.
133. Personnel - CBA Are current employees Union? See Board response to Question
132.
134. Personnel - CBA Can we please obtain any union See Board response to Question
agreements (i.e. collective 132.
bargaining agreements)
applicable to any applicable staff
groups?
135. Personnel – Section 2.3.2.8 - Transportation The Agreement requires the
Staffing Levels & Security for Health Services Provider to provide
The staffing plan in Exhibit A of transportation for Inmate travel
the RFP does not appear to to and from outside medical
service providers and hospitals,
reflect a requirement for
Transportation Officers who will irrespective of the titles which
be responsible for security when the Contractor assigns to those
transporting inmates to and from who perform those duties.
outside medical services The Board does not possess
providers and hospitals. information which would
Question: What is the average enable it to respond to this
number of required outside question beyond as noted
medical escort trips per month above.
and the average number of days
per month inmates are inpatients
at outside hospitals?
136. Personnel – • In the staffing pattern there is PREP stands for “Prison Re-
Staffing Levels listed 1 PREP Coordinator and 4 entry Education Program”.
PREP Counselors. The only The PREP coordinator and
reference to this acronym is in counselors are identified for the
the 2006 Handbook which is PREP program.
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(Pyramid Recovery Education The Board does not have a
Program) for Chemical preferred PREP curriculum but
Addiction. requires that it includes both
Can the Board please clarify if psychoeducational and therapy
above mentioned staff are components.
identified for this substance use
program?
• If yes, is there a preferred
Substance Use Curriculum to be
used?
Can the Board please clarify if
this is a psychoeducational
program or a substance abuse
therapy program?
137. Personnel – 3. Is the Contractor responsible for Inmates housed in the DUI unit
Staffing Levels providing officers to manage participate in work details on
DUI Inmates going out on work the grounds of the Prison,
detail, or will this be done by the which is different than work
City or County? release. All work details are
supervised by employees of the
Provider.
138. Personnel – 2. Are the recreational areas staffed Wellness classes are staffed
Staffing Levels separately from other units at the separately by Provider,
Facility? although Provider is
responsible for on-site
oversight.
139. Personnel – 2. Can the Board provide more The Board expects the Provider
Staffing Levels detail into how a unit is staffed, to comply with the Staffing
specifically in regard to any staff Pattern set out in Exhibit A to
that is “floating” between the Agreement.
multiple pods?
140. Personnel - • For the training referenced as All training must comply with
Training “Good Faith,” per Section 6.2.2. all applicable Standards,
(c), will the Board accept the inclusive of the requirements of
Contractor’s own pre-service the PA Department of
training for Facility employees, Corrections and must be
or will the Contractor need to provided at the Prison. Neither
align to training of Delaware the Board nor Delaware County
County? has a role in training for
employees of the Provider
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141. Personnel - 4.2.3 Training - What training Proposers are responsible for
Training certifications are required by understanding and complying
DOC for contractor trainers? with all applicable legal
requirements and other
Standards.
142. Programs • Section 4.3, Changes to Section 12.1 of the RFP
Provider’s Programs, says that provides, in part, that a
any change to any Provider Proposer “must identify which,
program under the Agreement if any, of the terms and
shall require the prior written conditions (contained in the
approval of the Superintendent. Agreement) it would like to
As written, this clause would negotiate and/or what
require the Provider to confer additional terms and conditions
with the Superintendent on any the Proposer would like to add
number of daily operational to the Agreement’s terms and
decisions. conditions.” No assurance can
• Assuming that this is not agree to any additional changes
what is intended, what kind
of program changes will the
the Agreement.
Provider be required to
submit for approval? The Board has no further
• Is the Board willing to
negotiate with the successful
Proposer to define a list of
program changes that will
require prior approval of the
Superintendent?
143. Programs 2. Can the Board describe what all An eligible Inmate is permitted
the Work Release Program to leave the facility to fulfill
entails? employment responsibilities.
Inmates are subject to daily
checks and must return
immediately after their shift.
All schedules, transportation,
interviews, and place of
employment must be pre-
approved by the Provider’s
work release coordinator,
Standards.
144. Programs 2. Will a Sex Offender Program be Yes. The Provider is
required? If so, who will responsible to facilitate the
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facilitate the Program? program.
145. Programs 2. The RFP does not identify a total The Provider is responsible for
number or required capacities for designing and providing such
academic, career and technical, programs, which must be made
or reentry programs. available to all Inmates on an
3. Will the Board identify the open entry/exit basis. See
expected capacities and/or Section 4.2.10 of the
required number of participants Agreement.
for each of the aforementioned The Board does not require a
programs? specific curriculum.
4. Does the Board use a specific
reentry/pre-release curriculum?
5. If so, what is the name and
publisher
146. Programs What programs are currently in The Prison offered the
place for offenders? following programs for Inmates
during 2017:
• Rehabilitation Services
o PREP I, Prison Re-
entry Education
Program (substance
abuse treatment)
o PREP II
• Mentoring Services -
Thresholds (decision
making)
• Physiological Classes
o Anger Management
(stress and anger
treatment)
o Anger Management
Expanded
o Sex Offenders
o House of Healing
(survivor and trauma
treatment)
o Transmission Group
(transgender support
group)
o GET IT (female
self-esteem group)
29
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o How Life Really
Works (positive
thinking class)
• Education Programming
o WES, Workplace
Essential Skills
o GED, General
Education Diploma
o MAKER, Mother
and Kids Enjoy
Reading
• Recreation Services
o Scheduled gym time
for Units
o Wellness Program
o Scheduled classes:
Dance, Yoga,
Meditation, Cycling,
Rowing, Bootcamp,
Interval Training,
Music, Body
Control, Core,
Weight Training
• Legal Library
• Work Release Program
• Religious Services
• Medical/Mental Health
o Restoration of
Competency
Program
o Art, Tai Chi,
Meditation classes
formatted for those
with mental illness
o Wellness Journey
Class (healthy life
style choices)
o PLAN, Positive
Living Assistance
Network
Provider must accommodate
and cooperate with nonprofit-
and volunteer-provided
services.
30
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147. Programs – 2. Is there a desired number or Inmates who are court-
Substance Abuse percentage of Inmates that need stipulated for substance abuse
to be enrolled in a Substance Use programs are given priority for
Program? enrollment in such programs.
Any remaining spaces are
available for pre-trial Inmates.
148. Programs – 2. How many pre-trial Inmates are The Board does not possess
Substance Abuse currently enrolled in a Substance such information.
Use Program?
149. Programs – 2. Is there a specific Inmate to No.
Substance Abuse Substance Use Counselor Ratio Proposers are responsible for
expectation? understanding and complying
with any applicable Standards.
150. Request • Please provide copies of the The requested materials are
following: attached as Attachment 15
(Settlement Materials), other
• The Settlement Agreements than the Inmate Handbook,
listed on Exhibit I, page 4: which is Attachment 1.
• Settlement Agreement
Re: Disciplinary
Treatment of lnmates,
May 10, 1996
• Settlement Agreement
Re: HIV Matters
• Settlement Agreement RE
Inmates of the Muslim
Faith
• MOU between the Board
and the Delaware County
Women Against Rape
(Exhibit I, Section 4.2.22)
• George W. Hill
Correctional Facility
Inmate Handbook
(Exhibit I, Section 5.I)
151. Request Would the Board please provide See Attachment 16 (Provider
a copy of the contract between Agreement).
the Board and the current
operator of the George W. Hill
31
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Correctional Facility?
152. RFP – 14.1 Agreement, Definitions, See Amendment #3 to the RFP.
“Claim”, references Section 14.1,
should be Section 14.1.1
153. RFP/Agreement Section 7.1 of the RFP provides Section 12.1 of the RFP
in part that the Board may “(4) provides, in part, that a
award more than one Agreement Proposer “must identify which,
for all or part of the Scope of if any, of the terms and
Services.” conditions (contained in the
Please confirm that the Board Agreement) it would like to
will not award an Agreement for negotiate and/or what
part of the Scope of Services additional terms and conditions
without first negotiating with the the Proposer would like to add
intended award recipient based to the Agreement’s terms and
on the revised Scope.
the Agreement.
154. RFP/Agreement2. Will the Board agree to amend Section 12.1 of the RFP
Section 8.3 to include the provides, in part, that a
following: “The Board will Proposer “must identify which,
document in writing the reason(s) if any, of the terms and
for any refusal.”? conditions (contained in the
the Agreement.
32
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155. RFP/Agreement2. The last sentence of section 9.4 See Amendment #3 to the RFP.
includes a reference to Section
9.8.3, which does not exist.
Should this instead be a reference
to Section 9.8.1?
156. RFP/Agreement2. Sections 9.7.1 and 15.4 would Section 12.1 of the RFP
permit the board to unilaterally provides, in part, that a
reduce the Provider’s Scope of Proposer “must identify which,
Work and related compensation. if any, of the terms and
The Provider’s proposal will conditions (contained in the
assume that Provider will be Agreement) it would like to
compensated for all of the negotiate and/or what
services described in the Scope additional terms and conditions
of Work. A reduction of the the Proposer would like to add
scope based on these terms may to the Agreement’s terms and
render it impractical for the conditions.” No assurance can
Provider to continue operating at be given that the Board will
the Prison. agree to any additional changes
3. Is the Board willing to amend to the terms and conditions of
these clauses to give the Provider the Agreement.
an opportunity to terminate the The Board has no further
Agreement in the event of a comment on this issue.
Partial Takeover or an award to
other contractors?
157. RFP/Agreement2. The first sentence of Section See Amendment #3 to the RFP.
14.1.3. includes a reference to
Section 14.2, which does not
exist. Should this instead be a
reference to Section 14.1.2?
158. RFP/Agreement Section 15.3 provides that there Section 12.1 of the RFP
shall be no assignment or provides, in part, that a
subcontracting of the Provider’s Proposer “must identify which,
interest in the Agreement without if any, of the terms and
prior written approval of the conditions (contained in the
Board. Will the Board agree that Agreement) it would like to
the Contractor may subcontract negotiate and/or what
or assign this Agreement, in additional terms and conditions
whole or in part, to an affiliate of the Proposer would like to add
Provider, provided the Provider to the Agreement’s terms and
remains responsible for all conditions.” No assurance can
obligations undertaken pursuant be given that the Board will
to this Agreement? agree to any additional changes
33
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the Agreement.
159. RFP/Agreement2. The second sentence of Section See Amendment #3 to the RFP.
15.7 includes a reference to
Section 15.10. Should this
instead be a reference to Section
15.9?
160. RFP/Agreement2. Will the Board revise the first Section 12.1 of the RFP
sentence of Exhibit I page 59, provides, in part, that a
Compensation/Additional Proposer “must identify which,
Services Due to Substantial if any, of the terms and
Changes in Standards paragraph conditions (contained in the
as follows to be consistent with Agreement) it would like to
section 4.6, under which the negotiate and/or what
Provider may seek equitable additional terms and conditions
adjustment based on changes in the Proposer would like to add
the scope of services that cause a to the Agreement’s terms and
material change in the Provider’s conditions.” No assurance can
cost of performance? be given that the Board will
the Agreement.
161. RFP/Agreement Article 1 Definitions - The Board requires the Provider
Definitions under ACA to comply with both
Standards mentions ACA’s requirements and will attain
Standards for Adult Correctional such accreditations not later
Institutions and Standards for than one year after beginning to
Adult Detention Facilities. Please provide the Scope of Services.
advise which ACA standards the
facility shall be accredited under?
Further, please confirm the
contractor has 12 months from
contract commencement to
receive accreditation.
162. RFP/Agreement Table 1. Proposed Procurement See Amendment #3 to the RFP.
Schedule - Table 1 reflects the
deadline for proposal submission
34
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as, Schedule 4:00 PM EDT,
however, the cover page reflects
5:00 PM EDT. Please provide
clarification.
163. RFP/Agreement Agreement, Definitions, Dispute, See Amendment #3 to the RFP.
– “Dispute” references Section 14.1, should
be Section 14.1.1
164. RFP/Agreement Pursuant to Section 1.1 of the See Amendment #3 to the RFP.
– “Per Diem” Agreement [stated as RFP in the
question], the definition for “Per
Diem Amount” references
Exhibit C. Should this instead be
a reference to Exhibit B?
165. RFP/Agreement Agreement, Definitions, Staffing See Amendment #3 to the RFP.
– “Staffing Plan” Plan, references Section B,
should be Exhibit A
166. RFP/Agreement Agreement, Definitions, “Term”, See Amendment #3 to the RFP.
– “Term” references Section 3.2, should be
Section 3.3
167. RFP/Agreement Agreement, Section 15.1 - See Amendment #3 to the RFP.
– 15.1 Binding Nature, references
Section 14.4, should be Section
15.3
168. RFP/Agreement The last sentence of Section 15.1 See Amendment #3 to the RFP.
– 15.1 includes a reference to Section
14.4, which does not exist. Please
clarify.
169. RFP/Agreement Agreement, Section 15.7 - See Amendment #3 to the RFP.
– 15.7 Governing Law, references
Section 15.10, should be Section
15.9
170. RFP/Agreement Agreement Exhibit B – See Amendment #3 to the RFP.
– Security Posts “Compensation, Security Posts,”
references Exhibit C, should be
Exhibit B
35
Attachment 16
To
Exhibit A
To
Responses to Prospective Proposer Questions and
Requests
Provider Agreement
Attachment 15
To
Exhibit A
To
Settlement Materials:
Settlement Agreement Re: Disciplinary Treatment
of lnmates, May 10, 1996
Settlement Agreement Re: HIV Matters
Settlement Agreement RE Inmates of the Muslim Faith
MOU between the Board and the Delaware County Women Against Rape
Memorsndum of Understandlng
This Memoratrdum of Understanding (MO[I) is eniered betwwn The GEO Group, Inc. (GEO) at
George W. Hill Correctional Faoility (GWHCF) and Delaware County Women Against Rape (DCWAR)
aad is writteir to facilitate an agre€orexf between the parties for services rslat€d to goals and
impleme,ntatiou of tlc Federal Prison Rape Elimination Act (PREA) mandates.
WHEREAS, Delaware County Women Against Rape provides services to se,xual assillt victimg
in Dela'flare County; aud
\trrHEREAS, the George W. HiU Correc'tional FaciJity operates th€ coutrty correctional facilrty
located in Delaware County; and
THERFORE, tbe George W. Hill Correctional Facility aadDelaware County Women Against
Rape set forth the following terms of thcir agreement;
L George W. Etll Correctionnl Feclllty agreer to:
a. Make involvement of tainedrape crisis c€nteradrocates a component ofthc standard

response to a r€port ofsexual assault andlor a request for he$ from a survivor ofsexual
violence.
b, Any time that an incidsrt or allegation of sexual assault is discovered or reported, and where
evidentiary or medically appropriate, within 72 hours of the incident, GWHCF will transport
the victim of se:ilal assault to the hoqpitai fsr a forcnsic medical examination and to m€€t
with a rape crisig counselor from DCWAR
ffthe incident occu$ed morc +han72 hours prior to thc report, GWHCF will eirsw€ that the
victim receives a medical examination where widentiary or medically appropriate, and aay
ueeded treatnent including a mental health Evaluation and conta€t informstion for DCWAR.
Facittate follow up whenwer possible with thc inmnts and DCWAR by -ail or telephone as
long as the inmate is incarcerated at GWHCF, This should bo done without regard to the
pre$€ilrce or status ofan investigation.
Provide inmates with confdeirtial 24 houx acccss to DC'WAR rape crisis hotline at no cost
through the inmate tclephone syst€m.
Respect thc corfidsntial natur€ of communications bets/een DCWAR a1d inrnstss detained at
GWIICF.
Permit a rcpreseirtative of DCWAR to enter GWHCF and meet with the vistim of an alleged
sexual assault in a confidential setting, provided that the victim ofthe alleged assault agr€€s
!o meet with the DcwAR reprcseirtative, and zuch meeting oan be conducted safely.
h. Tinely communication to any questions or concems s4ft imflermentation of the MOU to
DCWAR.
IL Delaware County Women Againrt Rape agreer to:
a. Rcspond to rcqueste from GWHCF to provide advocacy and accompaniment whcn inmateg
are brought to the hospital for a soxual assault fortnsio medioal examination.
b. Respond to calls from GWHCF inmates when received on the DCWAR 24 horr rape ctisis
hotline.
c. Provide follow up, zupportive services, including accompqniment !o court proceedings

conconing tlc allcged assault, to victims of sexual asssult at GWHCF, as regources allow.
d. Workwith designated GWHCF officials to obtain any neoessary seowity clearances and
follow all facility grridelines for safety and security.
e. Maintain confi.d€ntiality of communications with inmRtes detain€d at GWHCF as required by

Fcnnsylvania statute,
f, Timeiy communicate any questions or concerns lr,ift implgmentation of the MOII to

CWIICF.
IIL MOU Tcrndaation and Modificrtion
This MOU shall remain in force until terminated by either party with no loss than 30 calendar
days written notice to the other party. The MOU may be terrmineted by eitherparty witl cause with two
days written notice to the other party. Aay modification to ttris agreement must be agreed to and
supported by both parties and attached !o this MOU as a modification.
/k-)
Date
{#,fu-w,M f
ltfw{7
t'j
;";6d,d;;,*;" Date
Attachment 14
To
Exhibit A
To
Visitation
Attachment 13
To
Exhibit A
To
Sewer
Attachment 12
To
Exhibit A
To
Boiler Report
Attachment 11
To
Exhibit A
To
Locking Unit Information

Attachment 10
To
Exhibit A
To
Underground Storage Tank Information

Attachment 9
To
Exhibit A
To
HVAC
Attachment 8
To
Exhibit A
To
Fire Alarm Inspection Information

Attachment 7
To
Exhibit A
To
Spill Protocol
Attachment 7
To
Exhibit A
To
Generator Report
Attachment 5
To
Exhibit A
To
Litigation Materials
LITIGATION LIST OF CASES PENDING OR FILED AGAINST GEORGE W. HILL
CORRECTIONAL FACILITY WITHIN THE LAST FIVE YEARS
Darren Cephas v. GEO

United States District Court (Eastern District of PA), Docket No. 09-6014
Disposition: Resolved/Dismissed
Arneta Ballard v. George W. Hill Correctional Facility

Delaware County Court of Common Pleas Docket No.: 11-53672
David Peters v. CEC

United States District Court (Eastern District of PA) Docket No.: 11-850
Alshiem Thomas v. CEC

Kevin Powell v. CEC

Ricci Angeline v. CEC

United States District Court (Eastern District of PA) Docket No.:13-3492-WD
Brian Cooper v. CEC

Brian Curry v. CEC
Michael Ellison v. CO Crump

Buck Evans v. CEC

Alfonzo Freeland v. CEC

Estate of Charlotte Gallagher (Claim only)
Thomas Houck v. CEC

Abdul Kanu v. CEC

Jahmil Miller v. John Doe, et al.

R’Amar Morgan v. Gifford
Giovanni Mucci v. CEC

David Neff v. CEC

Delaware County Court of Common Pleas, Docket No.: 13-1588
Preston Nelson v. CEC

Khaneef Taylor v. CEC

Christopher Wigo v. CEC

Richard Hashim v. CEC

United States District Court (Eastern District of PA) Docket No 13-2908
John Monahan v. CEC
William Passarella v. Corrections officer Johnson

Bridget Simonds v. CEC

United States District Court (Eastern District of PA) Docket No. 13-7565
Wayne Aultman v. Superintendent Reilly

Terrance Seldon v. John A. Reilly, Jr. et. al.

Nathaniel Bell v. Warden Lindsay

Lawrence Cook v. CEC

Quentin Johnson v. Dr. Phillips

Christopher Noles v. CEC
Delaware County Court of Common Pleas Docket No. 14-427
Tamika Wooten v. CEC

Delaware County Court of Common Pleas, Docket No. 14-1728
William Cloyd v. CEC

Jeffrey Gatta v. CEC

Thomas Gleason v. CEC
Edward Majors v. CEC

Giovanni Mucci v. Township of Upper Darby and CEC

Tamir Showell v. CEC

Kareem Garrett v. Officer Stefano, et. al.

Patrick Green v. CEC

Terry Hooks v. CEC

Randall Culbreth v. Counselor Mike Moore et. al.

Bobby Young v. CEC et. al.

Peter Comero v. CEC

Philadelphia County Court of Common Pleas, December Term, 2015, No. 2597
Disposition: Pending
Gwen Dandrea v. CEC

Michael Edwards v. CEC
Marchetti v. Officer Raymond et. al.

Winfred McBee v. CEC et. al.

Ronell Nichols v. Warden David Burns et. al.

Robert Marquis Ramey v. Dr. Ronald Phillips

Robert Marquis Ramey v. Dr. Ronald Phillips

Brandon Smith v. CEC

Delaware County Court of Common Pleas Docket no.: 15-4796
Willis v. CEC
Michael Allah v. Superintendent John Reilly, et al.

David Coletta v. CEC

United States District Court for the (Eastern District of PA) Docket no. 16-115
John Flamer v. CEC

Daniel Ranieri v. CEC

Randall Williams v. CEC

Suzanne Wallace v. CEC

Court of Common Pleas of Philadelphia County, February Term 2016, No. 164
Marvin Banks v. CEC

Sherman Bright v. Delaware County Board of Prison Inspectors, et. al.
Gartor Kiki Brown v. Doctor Ronald Phillips, et al.

Gartor Kiki Brown v. Mike Moore, et al.

Gartor Kiki Brown v. Delaware County Prison Board of Inspectors

Shawn Buchanan v. CEC

Christopher Cecchine v. CEC

David Dewald v. CO Jenkins, et al.

Michael and Kerri Falco v. Benjamin Foods, LLC, et al.
Court of Common Pleas of Philadelphia County, September Term 2016, No. 1441
David Massarelli v. Community Education Centers, Inc.
Frank Nellom v. Mercy Fitzgerald Hospital, et al.

Gwendolyn Porter, Administratrix of the Estate of Jamere Porter v. Crozer Chester

Medical Center, et al.
Daniel Ranieri v. Dr. Phillips

Gartor Brown v. Community Education Centers, et al.


Jamie Jones v. C.O. Admiral, et al.

George Blythe v. Delaware County Board of Prison Inspectors, et al.

Brian Deon Allen v. Correctional Officer Stellis

Marvin Banks v. CEC

Jason Burrell v. CEC

Michael Epp v. CEC
Maureen LaBeau v. Michael Raith, et. al.

Yvette Smith v. CEC et. al.
Paul Williams v. Correctional Officer Parish

Konstantinos Kafantaris v. Community Education Centers, Inc.

Kevin Presbery v. Community Education Centers, Inc.

Christopher Lope v. Community Education Centers, Inc., et al.

Ifeanyi Nwani v. Molly, et al.
Rashad Williams v. Delaware County Board of Prison Inspectors, et al.

Devon Powell v. Community Education Centers
Jacob Herrington v. Warden Byrne, et al.

Gartor Brown v. Chester County, et al.

Anton Johnson v. Kristen Grady, et al.

Ronell Shamar Nichols v. Dr. Phillips, et al.
William Rodgers v. Community Education Centers, Inc. et al.

Attachment 4
To
Exhibit A
To
Population Report
Attachment 3
To
Exhibit A
To
Commitment-Discharge Report
Attachment 2
To
Exhibit A
To
Daily Census Report

Attachment 1
To
Exhibit A
To
Inmate Handbook

George W. Hill Correctional Facility Operating Agreement - Operation Summer Storm

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George W. Hill Correctional Facility Operating Agreement - Operation Summer Storm

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DELAWARE COUNTY BOARD OF PRISON INSPECTORS

REQUEST FOR PROPOSALS

RFP NUMBER 2018-01

DATE OF ISSUANCE: AUGUST 3, 2018

PROPOSAL SUBMISSION DATE: AUGUST 20, 2018

The Cover Page of the RFP is hereby amended as follows:

3. RFP Exhibit A, Agreement, Section 1.1 (“Definitions”) is hereby amended to read as

“Claim” shall have the meaning set forth in Section 14.1.1.

4. RFP, Exhibit A, Agreement, Section 9.4 (“Termination for Unavailability of Funds”) is

No other changes are being made to Section 9.4 of the Agreement.

No other changes are being made to Section 15.7 of the Agreement.

8. Agreement, Exhibit B (“Compensation”), the portion of subsection B(ii) titled “Security

(ii) Security Posts

8. Section 11.6(c) of Amendment #1 to the RFP is hereby amended to read as follows:

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

• Inmates receiving prenatal • Total sick calls (nurse and

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

80. Operations Vendor request copies of the Prospective Proposers were

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

117. Personnel Does the contractor have sole No.

# Category Question/Request Board Response

• Prep Coordinators • Work Release Case

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

# Category Question/Request Board Response

L George W. Etll Correctionnl Feclllty agreer to:

a. Make involvement of tainedrape crisis c€nteradrocates a component ofthc standard

IL Delaware County Women Againrt Rape agreer to:

c. Provide follow up, zupportive services, including accompqniment !o court proceedings

e. Maintain confi.d€ntiality of communications with inmRtes detain€d at GWHCF as required by

f, Timeiy communicate any questions or concerns lr,ift implgmentation of the MOII to

IIL MOU Tcrndaation and Modificrtion

Locking Unit Information

Underground Storage Tank Information

Fire Alarm Inspection Information

Darren Cephas v. GEO