2019 Citizen Charter As of January 2020

Republic of the Philippines
DEPARTMENT OF ENERGY
Energy Center, Rizal Drive Cor. 34th Street, BGC, Taguig City
MESSAGE
The Department of Energy’s Citizen’s Charter is created primarily with the various stakeholders’ interest in mind to
usher them in the rudiments of the agency’s services and easily guide them through the challenges and complexities
in the energy sector. The Charter is specifically designed to provide a clear procedural flow in obtaining a particular
service within definite timeframes.
The Charter elevates the DOE key frontline services to higher level of transparency as it adheres to President
Rodrigo Roa Duterte’s beacon call to alleviate the lives of the common folks, to eliminate bureaucratic red tape and
long queues, and rid the government of any form of corruption.
Feedback system and grievance mechanism were also made integral part of the Charter to allow the transacting
public to bring up their concerns or complaints involving key processes and personnel and to echo their suggestions
and recommendations on how to better improve our services to you, our stakeholders.
We recognize that good governance is essential for sustainable development, both economical and social. Thus, in
our Charter, we have highlighted these three key aspects of transparency, accountability and responsiveness, being
the major reform agenda of the Duterte administration.
DOE CARES: Caring, Accountable and Responsible Energy Servants!
Maraming Salamat po!

#
INVESTMENT PROMOTION STAFF PNOC
L. S. Go
Chief Investment Specialist #
NPC
CONSUMER WELFARE & Office of the Secretary
PROMOTION STAFF #
NEA
H. B. Arias A. G. CUSI
Chief SRS
#
PSALM Corp.
PUBLIC AFFAIRS STAFF
Vacant
#
Office of the Undersecretary TRANSCO
INTERNAL AUDIT STAFF
Raul B. Aguilos, CESO I *
DEPARTMENT OF ENERGY M. M. D. Obsena
(OIC) Felix William B. Fuentebella
Alexander S. Lopez
NEDA BOARD
*
O R G A N I Z A T I O N A L C H A R T Donato D. Marcos INFRACOM
Jesus Cristino P. Posadas
*
Benito L. Ranque ICC
*
NDC
Office of the Assistant Secretary
Redentor E. Delola PEZA
*
Gerardo D. Erguiza, Jr.
Caron Aicitel E. Lascano
Leonido C. Pulido, III *
NBB
Roberto B. Uy
ENERGY POLICY AND PLANNING ENERGY RESOURCE DEVELOPMENT ENERGY UTILIZATION MANAGEMENT OIL INDUSTRY MANAGEMENT ELECTRIC POWER INDUSTRY RENEWABLE ENERGY MANAGEMENT
BUREAU BUREAU BUREAU BUREAU MANAGEMENT BUREAU BUREAU
J. T. Tamang C.G. Dela Fuente, III P. T. Aquino, CESO III R.E. Abad M. C. Marasigan, CESO III M. C. Capongcol
OIC-Director IV OIC-Director IV OIC-Director IV OIC-Director IV OIC-Director IV OIC-Director IV
M.V. Obillo I. U. Ocampo J. C. Anunciacion R. I. Romero I. C. Exconde M. P. Cerezo

OIC-Director III Director III OIC-Director III Director III Director III Director III
PLANNING DIVISION POLICY FORMULATION & PETROLEUM RESOURCES COAL & NUCLEAR ENERGY EFFICIENCY & ALTERNATIVE FUELS & OIL INDUSTRY STANDARDS OIL INDUSTRY POWER PLANNING & POWER MARKET SOLAR & WIND ENERGY GEOTHERMAL ENERGY
RESEARCH DIVISION DEVELOPMENT DIVISION MINERALS DIVISION CONSERVATION DIVISION ENERGY TECHNOLOGY & MONITORING DIVISION COMPETITION & DEVELOPMENT DIVISION DEVELOPMENT DIVISION MANAGEMENT DIVISION MANAGEMENT DIVISION
DIVISION MONITORING DIVISION
M.O. Sinocruz D.V. Vivar G. H. Ansay N. C. Jariel Jr. A. P. Habitan L. M. A. Capricho A. D. T. Lim H. V. Ludovice T. B. Ejercito L. G. Baltazar F. S. Sibayan A. D. Fronda
Chief SRS Chief SRS Chief SRS Chief SRS (OIC) Chief SRS Chief SRS OIC-Chief SRS (OIC) Chief SRS Chief SRS Chief SRS
ENERGY COOPERATION & NATURAL GAS RETAIL MARKET RURAL ELECTRIFICATION BIOMASS ENERGY HYDROPOWER & OCEAN
COORDINATION DIVISION MANAGEMENT DIVISION MONITORING & SPECIAL ADM. & MGT. DIVISION MANAGEMENT DIVISION ENERGY MANAGEMENT
CONCERNS DIVISION DIVISION
L. C. Fernandez M. L. L. Saguin A. H. Rayos M.L.L. Olap R. B. De Guzman A. F. Ulgado
Chief SRS Chief SRS (OIC) Chief SRS Chief SRS
(OIC)
NATIONAL RENEWABLE
ENERGY BOARD
TECHNICAL SECRETARIAT
& MANAGEMENT DIVISION
INFORMATION TECHNOLOGY & LEGAL SERVICES FINANCIAL SERVICES ADMINISTRATIVE SERVICES ENERGY RESEARCH TESTING & G. G. Escobar, Jr.
MANAGEMENT SERVICES LABORATORY SERVICES Chief SRS
H. A. Ariola, CESO IV A. T. Tenazas, CESO IV A. A. S. Soluta A. V. Manga, CESO IV A. M. De Guzman CESO IV
Director III Director III Director III Director III Director III
INFORMATION INFORMATION DOWNSTREAM GENERAL LEGAL SERVICES BUDGET DIVISION ACCOUNTING DIVISION HUMAN RESOURCE GENERAL SERVICES GEOSCIENTIFIC RESEARCH & LIGHTING & APPLIANCE
TECHNOLOGY DIVISION SERVICES DIVISION CONVENTIONAL ENERGY SERVICES DIVISION MANAGEMENT DIVISION DIVISION FUEL TESTING LAB. DIVISION TESTING DIVISION
LEGAL SERVICES DIVISION
J. P. Ritual R. S. Añano G.B. Corpuz J.G. Padolina E. B. Morales M.G. Penaranda M.C.P. Baldos D. L. Lontok V. S. Llamo I. C. Soriano
ITO III ITO III Atty V Atty V Chief AO (OIC) (OIC) Chief SRS Chief SRS
Chief AO
INFORMATION & DATA POWER LEGAL SERVICES RENEWABLE ENERGY LEGAL CONVENTIONAL ENERGY RENEWABLE ENERGY TREASURY DIVISION PROCUREMENT
MANAGEMENT DIVISION DIVISION SERVICES DIVISION RESOURCES DIVISION RESOURCES COMPLIANCE MANAGEMENT DIVISION
DIVISION
D. N. Javier M. F. F. Roa D.D. Villanueva T. M. Cerdeña L. P. Esmale F. G. Domingo
Chief SRS Atty V Chief TAS M. T. Posada Chief AO
Atty V (OIC)
Chief TAS
UPSTREAM POWER COMPLIANCE

CONVENTIONAL ENERGY DIVISION
LAYOUT DIVISION
B. V. C. Gagni C. M. Garcia
Atty V Chief TAS
LUZON FIELD OFFICE VISAYAS FIELD OFFICE MINDANAO FIELD OFFICE
R. M. Sevilla J. R. D. Maleza N. J. Geroche

Director III OIC-Director III Director III
ENERGY RESOURCE ENERGY INDUSTRY ENERGY RESOURCE ENERGY INDUSTRY ENERGY RESOURCE ENERGY INDUSTRY
DEV’T & UTILIZATION MANAGEMENT DEV’T & UTILIZATION MANAGEMENT DEV’T & UTILIZATION MANAGEMENT LEGEND:
DIVISION DIVISION DIVISION DIVISION DIVISION DIVISION # - UNDER DOE SUPERVISION
R. V. Liganor R. B. Callangan, Jr. L. Arciaga O. U. Belarmino E. P. Obelidhon T. R. Alingalan * - SECRETARY SITS AS MEMBER
Chief SRS Chief SRS Chief SRS (OIC) OIC-Chief SRS OIC-Chief SRS ** - CES ELIGIBLE
PERFORMANCE PLEDGE
We, at the Department of Energy, commit to :
SERVE right the first time and every time thereafter

LISTEN with utmost courtesy, respect and understanding
RESPOND promptly, efficiently, and effectively
E X C EL to meet the needs and expectations of the general public.
CORE VALUES
In support of the DOE PERFORMANCE PLEDGE, we adhere to these CORE VALUES:
Commitment to Service Basta Enerhiya, Sagot Kita

Respect for People Kapwa at sarili, Igalang sa bawat sandali
Integrity Sa publiko, Serbisyong marangal at totoo
Teamwork Gawain ay kayang-kaya, kung tayo ay sama-sama
RIGHTS AND RESPONSIBILITIES OF CLIENTS
The right to information The responsibility to use vital information appropriately

Consumer education Take advantage of opportunities for learnings
Basic energy services Use these services appropriately
Redress Contend for the quality of service that should be provided
Choose Make informed and responsible choices
Safety Read instructions and take precautions
Be heard Make opinions known
Privacy Know how and when information will be used and shared
FEEDBACK AND REDRESS MECHANISMS
As we strive to continually improve our services, we value your feedback on the quality of service we
have given you.
The following are the channels of access for your feedback, complaints, and suggestions:
Telefax Number: (02) 840-2267

Mobile Number : 0917-556-0759
E-mail : infocenter@doe.gov.ph
cwpo@doe.gov.ph
Visit : Public Assistance and Complaint Desk

Consumer Welfare and Promotion Staff (CWPS)
Ground Floor, Annex Building
Department of Energy
Energy Center, Rizal Drive, BGC, Taguig City
or fill out the Customer’s Feedback Form or Complaint/Suggestion Form available from the DOE website :
www.doe.gov.ph or from the CWPS.
Send the form through fax, e-mail or through the above address.
Thank you for your cooperation.

PETROLEUM RESOURCES DEVELOPMENT DIVISION (PRDD) COAL AND NUCLEAR MINERALS DIVISION(CNMD)
DURATION DURATION
(WORKING DAYS) PROCESS (WORKING DAYS)
PROCESS
FROM TO FROM TO
Application for Petroleum Service Contract under the Application for Coal Operating Contract (COC) under
170 45 148 30
Philippine Energy Contracting Round (PECR) the Philippine Energy Contracting Round (PECR)
Application for Petroleum Subcontract Registration New 3 Application for Registration of Coal Sub-Contract New 3
Confirmation of Performance Bond Posting New 3
Request for copy of service contract New 3.5
Request for Copy of Coal Operating Contract New 3.5
Tax-Exemption Certificate (TEC) Application under
5 4
P.D. 87 Application for Tax-Exemption Certificate under PD 972 5 4
Request for Oil & Gas Seepage Investigation New 15 Application for Coal Reconnaissance Permit 4.5 3
Application for Gratuitous Permit New 12 Application for Small Scale Coal Mining Permit 10 14
Request for Visa Endorsement New 2.5
Application for Safety Engineer’s and/or Safety
3 2
Inspector’s Permit
Application to Possess and Move Explosives 2 3
Application for Blaster Foreman’s License 1 3
Application for Explosive Purchaser’s License 2 3
Application for Certificate of Compliance for Coal

2 2
Importation
Coal Export Clearance New 3
Application for Coal Trader’s Accreditation and Coal

New 3
End-Users Registration
Application for the Renewal of Coal Trader’s

New 3
Accreditation and Coal End-Users Registration

RENEWABLE ENERGY MANAGEMENT BUREAU (REMB) ELECTRIC POWER INDUSTRY MANAGEMENT BUREAU (EPIMB)
DURATION DURATION
PROCESS
FROM TO FROM TO
ENGAGEMENT OF GENERATION COMPANIES IN
PROPOSED REGISTRATION PROCESS OF RENEWABLE ENERGY REGULATIONS NO. 1-94 PROGRAM
ENERGY DEVELOPER (STAGE 1) 68 48
(THROUGH THE ESTABLISHMENT OF TRUST
ACCOUNTS)
PROPOSED REGISTRATION PROCESS OF RENEWABLE
180 45
ENERGY DEVELOPER (STAGE) CERTIFICATE OF ENDORSEMENT (COE)
68 + 4.5 24
TO THE ENERGY REGULATORY COMMISSION (ERC)
PROPOSED REGISTRATION PROCESS OF RENEWABLE
ENERGY DEVELOPER (STAGE 3) GRANTING OF FINANCIAL BENEFITS TO HOST 45 DAYS
COMMUNITIES UNDER ER 1-94, AS AMENDED 76 per Project
APPLICATIONS FOR ACCREDITATION OF A BIOFUEL PROCESS FLOW IN ACCESSING DLF AND RWMHEEF Proposal
15 15
MANUFACTURER
GRANTING OF FINANCIAL BENEFITS TO HOST
COMMUNITIES UNDER ELECTRIFICATION FUND OF ER 64 57 DAYS
1-94, AS AMENDED
ENERGY UTILIZATION AND MANAGEMENT BUREAU (EUMB) AVAILMENT OF SUBSIDY UNDER THE NATIONWIDE
44 Days per Project
INTENSIFICATION OF HOUSEHOLD ELECTRIFICATION 51
Proposal
(NIHE) PROGRAM
DURATION
QUALIFIED THIRD PARTY APPLICATIONS FOR
(WORKING DAYS) ENDORSEMENT TO ERC
New 57.5
PROCESS
APPLICATIONS FOR PV MAINSTREAMING PROGRAM
FROM TO UNDER ELECTRIFICATION FUND OF ER1-94, AS New 64
AMENDED
APPLICATIONS FOR CERTIFICATE OF AUTHORITY TO
IMPORT (CAI) 4 2.5 1ST ENDORSEMENT TO THE SECURITIES AND
New 2.5
(Natural Gas Vehicle Program for Public Transport) EXCHANGE COMMISSION (SEC)
APPLICATIONS FOR CERTIFICATE OF ACCREDITATION CLEARANCE TO UNDERTAKE SYSTEM IMPACT STUDY

(CA) 20 14 (SIS) ENDORSEMENT TO THE NATIONAL GRID New 2.5 (Non – RE)
(Natural Gas Vehicle Program for Public Transport) CORPORATION OF THE PHILIPPINES (NGCP)
ENERGY AUDIT SERVICES: PRELIMINARY AUDIT 7 5 CLEARANCE TO UNDERTAKE SYSTEM IMPACT STUDY
(SIS) ENDORSEMENT TO THE NATIONAL GRID New 4.5 (RE)
ENERGY AUDIT SERVICES: DETAILED AUDIT 27 18 CORPORATION OF THE PHILIPPINES (NGCP)
APPLICATIONS FOR ENERGY SERVICE COMPANY
16 13 ENDORSEMENT OF CERTIFICATE OF NON-OVERLAP
(ESCO) ACCREDITATION
(CNO) & CERTIFICATION PRECONDITION (CP) TO THE
New 2.5
TECHNOLOGY TRANSFER FOR ENERGY NATIONAL COMMISSION ON INDIGENOUS PEOPLES
MANAGEMENT (TTEM) PROJECT SELECTION AND 6 6 (NCIP)
APPROVAL
CERTIFICATION TO THE PHILIPPINE NATIONAL POLICE
SEC 1ST ENDORSEMENT FOR ISSUANCE OF DOE 2ND (PNP) AS A REQUIREMENT FOR THE ISSUANCE OF
New 6
ENDORSEMENT THE LICENSE TO POSSESS EXPLOSIVES/EXPLOSIVE New 2.5
INGREDIENTS/CONTROLLED CHEMICALS AS
PURCHASER
APPLICATION FOR DIRECT CONNECTION New 65
OIL INDUSTRY MANAGEMENT BUREAU (OIMB)
ENERGY POLICY AND PLANNING BUREAU (EPPB)
DURATION
DURATION
PROCESS (WORKING DAYS) (WORKING DAYS)
PROCESS
FROM TO
FROM TO
PROVISION OF OIL INDUSTRY DATA / STATISTICS / INFORMATION
TO VARIOUS CLIENTS 4 2 PROVISION OF PHILIPPINE ENERGY PLAN (PEP) DATA
/ KEY ENERGY STATISTICS AND OTHER ENERGY-
4 4
RELATED INDICATORS / INFORMATION TO VARIOUS
ENDORSEMENT TO SECURITIES AND EXCHANGE COMMISSION PUBLIC CLIENTS
4 3
(SEC)
TO ENGAGE IN ANY ACTIVITY IN THE DOWNSTREAM OIL
6.5 4
INDUSTRY INFORMATION TECHNOLOGY AND MANAGEMENT SERVICES (ITMS)
DOE ENDORSEMENT FOR BOI REGISTRATION 5 4
DOE ENDORSEMENT FOR BOI INCENTIVES AVAILMENT 9 8 DURATION
(WORKING DAYS)
IMPORTATION/EXPORTATION OF PETROLEUM PRODUCTS, PROCESS
LUBES, GREASES, OTHER PETROLEUM-BASED PRODUCTS AND 3.5 4
BIOETHANOL
FROM TO
CERTIFICATE OF ACCREDITATION AS AN OIL INDUSTRY
7 4 TECHNICAL EVALUATION OF SMALL-SCALE COAL
PARTICIPANT UNDER THE FUEL BIOETHANOL PROGRAM 8 3
MINING (SSCM) APPLICATION AREA
TO PURCHASE LOCAL BIOETHANOL New 6
CONDUCT / TECHNICAL EVALUATION / APPROVAL OF
29 23
REGISTRATION OF FUEL ADDITIVE – Certificate of Additive COAL BLOCK BOUNDARY SURVEY
19 14
Registration (CFAR)
PROVISION OF GEOMATICS INFORMATION AND
3 3
PROVISIONAL REGISTRATION OF FUEL ADDITIVE – Certificate of SERVICES
9 10
Additive Registration (CFAR)
PROVISION OF CARTOGRAPHIC, INFOGRAPHIC AND
3 3
SECURING STANDARDS COMPLIANCE CERTIFICATE OTHER MAPS
9 5
REFINER/IMPORTER/BULK SUPPLIER/FACILITY
PROVISION OF ENERGY DATA & INFORMATION THRU
3 0.5
SECURING STANDARDS COMPLIANCE CERTIFICATE ENERGY DATA CENTER (RESEARCHERS)
9 5
REFILLER/MARKETER/DEALER/RETAILER/HAULER/FACILITY
PROVISION OF ENERGY DATA & INFORMATION THRU
SECURING CERTIFICATE OF COMPLAINCE 18 5 ENERGY DATA CENTER (SERVICE 3 1
CONTRACTORS/INVESTORS)
AVAILMENT OF GASOLINE STATION LENDING AND FINANCIAL
50 45
ASSISTANCE PROGRAM (GSLFAP) PROVISION OF ENERGY DATA & INFORMATION THRU
3 0.5
THE DOE LIBRARY
APPLICATIONS FOR PERMIT FOR THE CONSTRUCTION,
OPERATION & MAINTENANCE, EXPANSION, EXTENSION, 50
75 UPLOADING / POSTING OF ENERGY INFORMATION
MODIFICATION OF NATURAL GAS TRANSMISSION & 4.5 1.5
THRU THE DOE WEBSITE / PORTAL
DISTRIBUTION PIPELINE PROJECTS
APPLICATIONS FOR PERMIT FOR THE CONSTRUCTION, UPLOADING / POSTING OF PRESS RELEASES THRU
1.5 0.75
OPERATION & MAINTENANCE, EXTENSION, EXPANSION, & 50 THE DOE WEBSITE / PORTAL
75
MODIFICATION OF NATURAL GAS DISTRIBUTION-RELATED
FACILITIES
APPLICATIONS FOR PERMIT TO SUPPLY NATURAL GAS 60 45
ENERGY RESEARCH AND TESTING LABORATORY SERVICES (ERTLS) LEGAL SERVICES (LS)
DURATION DURATION
PROCESS
FROM TO FROM TO
RAC- 5.5 CASES FILED FOR AND / OR AGAINST DOE 81++ 21

ENERGY PERFORMANCE TESTING OF APPLIANCE AND RAC – 18 REF – 25.5
EQUIPMENT CW- 12.5 ADMINISTRATIVE CASE INVOLVING
REF - 20 108 99
TV – 5 EMPLOYEES OF THE DOE
ISSUANCE OF CERTIFICATE OF NO PENDING

INSPECTION OF GENERIC MODELS / EXEMPTED New 1
New 3 ADMINISTRATIVE CASE
PRODUCTS
DISPOSITION OF INSPECTION INVESTIGATION
REQUEST FOR ONLINE VALIDATION OF ENERGY
New 2 REPORTS AFFECTING THE DOWNSTREAM OIL 15 5
LABELS
INDUSTRY
PROCESSING/EVALUATION OF ENDORSED TEST
New 3 RESOLUTION OF MOTION FOR RECONSIDERATION
REPORT FROM OTHER LABORATORY New 20
AFFECTING THE DOWNSTREAM OIL INDUSTRY
CALIBRATION OF ELECTRICAL, TEMPERATURE AND LEGAL CLEARANCE FOR STANDARDS FOR
10 6
ENERGY-MONITORING INSTRUMENTS COMPLIANCE CERTIFICATE (SCC)/CERTIFICATE OF New 2
COMPLIANCE (COC)
ENERGY PERFORMANCE TESTING OF LAMP BALLAST 8 14
SPECIAL NON-IMMIGRANT VISA UNDER SECTION
ENERGY PERFORMANCE TESTING OF LUMINAIRE New 10.5 47(a)(2) OT THE PHILIPPINE IMMIGRATION ACT OF
New 2
1940, AS AMENDED FOR COAL AND PETROLEUM
ENERGY PERFORMANCE TESTING OF FLUORESCENT OPERATIONS
5.5 + 96 4.5 + 96
LAMPS (Integrating Sphere)
ENDORSEMENT TO THE SECURITIES AND EXCHANGE
GEOLOGICAL / CHEMICAL LABORATORY ANALYSIS New 2
12 12 COMMISSION (SEC)
AND TESTING
REQUEST FOR CERTIFICATION OF VALID AND
EXISTING SERVICE CONTRACT AND COAL OPERATING New 2
CONTRACT
REGISTRATION OF SUBCONTRACTS/AGREEMENTS
New 2
FOR COAL AND PETROLEUM OPERATIONS
LEGAL EVALUATION FOR THE RENEWABLE ENERGY

New 3
SERVICE CONTRACT (OCSP/DIRECT NEGOTIATION)
LEGAL EVALUATION FOR COAL AND PETROLEUM

UNDER THE PHILIPPINE ENERGY CONTRACTING New 3
ROUND (PECR)
LEGAL EVALUATION FOR TRANSFER/ASSIGNMENT OF

New 3
SERVICE CONTRACT OR COAL OPERATING CONTRACT
FINANCIAL SERVICES (FS)
DURATION
PROCESS (WORKING DAYS)
FROM TO
ACCREDITATION OF INSURANCE / BONDING
3 2
COMPANIES
REMITTANCE OF GOVERNMENT SHARES ON

1 0.214
ENERGY RESOURCES PRODUCTION
CONSUMER WELFARE AND PROMOTION OFFICE (CWPS)
DURATION
FROM TO
CONSUMER-RELATED INFORMATION REQUESTS 10.25 5
ELECTRIC BILL VERIFICATION SERVICE 4.5 3
CONSUMER COMPLAINTS RESOLUTION NEW 5
INVESTMENT PROMOTION STAFF (IPS)
DURATION
FROM TO
APPLICATIONS FOR CERTIFICATE OF ENDORSEMENT

24 19
TO BOI
INFORMATION REQUESTS New 6
APPLICATION FOR CERTIFICATE OF ENDORSEMENT

New 7
TO DEPARTMENT OF AGRARIAN REFORM (DAR)
PETROLEUM RESOURCES DEVELOPMENT DIVISION (PRDD)
DURATION
(WORKING DAYS)
PROCESS
FROM TO
Application for Petroleum Service Contract

under the Philippine Energy Contracting Round 170 45
(PECR)
Application for Petroleum Subcontract New 3

Registration
Request for copy of service contract New 3.5
Tax-Exemption Certificate (TEC) Application 5 4

under P.D. 87
Request for Oil & Gas Seepage Investigation New 15
Application for Gratuitous Permit New 12

APPLICATION FOR PETROLEUM SERVICE CONTRACT UNDER THE PHILIPPINE ENERGY CONTRACTING ROUND
RESPONSIBLE PERSONNEL/ PROCEDURES NORMAL PROCESSING TIME CONTACT LOCATION OF OFFICE

OFFICE / UNIT (WORKING DAYS) NUMBERS
Submission of Complete set(s)
Records Management Division (RMD) of application requirements TL: 4792900
In both paper and digital format
15 Minutes Loc. 407 Basement, DOE Main
Building
Treasury Division (TD) Payment of application fee to
Participate in the PECR
Loc. 233 GF, DOE Annex Building
Petroleum Resources Development Opening of sealed proposals and

Division(PRDD) Verification of completeness of Loc. 366 4F, PNOC Building 6
Legal, Technical and Financial Documents
0.5 day
No
COMPLETE
Submission?
Notify applicant of the
disqualification Yes
Review and Evaluation Committee Legal, Technical and Financial Evaluation of submitted
(REC) / documents
REC Secretariat
In-house review and
endorsement to REC 15 days
No
Compliant
Application?
Notify applicant of non-

compliant application Yes
REC/ REC Secretariat Preparation of REC Endorsement to the Secretary for the award 2 days
of contract to the compliant/winning applicant
Secretary of Energy Review of Recommendation & Endorsement of the 5 days

Secretary to the Office of the President for approval
Office of the President (OP) If approved, Issuance of Notice for Contract Signing to the 15 days
DOE Secretary
REC / REC Secretariat Notify winning applicant of the Notice for Contract Signing 1 day
& Payment of Processing Fee
TD Payment of processing fee 0.5 day
Applicant, OP, RMD Preparation of PSC , Signing, Notarization, Transmittal, 6 days

Recording and Release of PSC
LEGEND REQUIREMENTS CHARGES & FEES LEGAL BASES

Applicant Please refer to the attached List of Requirements Application Fee: • PD 87
DOE Php 200,00.0.00/area • DC 2014-02-0005 45 DAYS
Processing Fee
Php 0.48 / hectare (170 Days)
APPLICATION FOR PETROLEUM SERVICE CONTRACT
UNDER THE PHILIPPINE ENERGY CONTRACTING ROUND
ABOUT THE SERVICE

Application for Petroleum Service Contract under the Philippine Energy Contracting Round
HOW TO AVAIL OF THE SERVICE
PROCEDURES ESTIMATED TIME CONTACT UNIT

1. Submission of Requirements 15 minutes Records Management Division (RMD)
Payment of Application Fee Treasury Division (TD)
2. Opening of Proposals and checking for 0.5 day DOE Review and Evaluation Committee
completeness of applications (REC) Secretariat
Note: this happens on a set date as

dictated by the published PECR timeline,
and not immediately after submission.
3. Legal, Technical and Financial Evaluation of 15 days REC / REC Secretariat

applications, in-house review and
endorsement to REC
4. Preparation of REC Endorsement to the 2 days REC

Secretary for award of contract to the
winning applicants
5. Review of Recommendation & 5 days Office of the Secretary, DOE

Endorsement of the Secretary to the Office
of the President for approval
6. If approved, issuance of Notice for Contract 15 days Office of the President (OP)
Signing to the Energy Secretary
7. Notify winning applicant of the 1 day REC / REC Secretariat

Notice for Contract Signing and
Payment of Processing Fee
8. Payment of Processing Fee 0.5 day TD
9. Preparation of PSC, Signing, Notarization, 6 days Applicant, OP, RMD
Transmittal, Recording and Release of
Service Contract
45 Working Days (from opening of proposals)

LIST OF REQUIREMENTS
I. General Information II. Documentation Requirements
1. Applicant may be any local/foreign individual company or group of companies
forming a joint venture/consortium, organized or authorized for the purpose of The following documentation requirements should be included in the application:
engaging in petroleum exploration and development;
If an applicant is a joint venture/consortium, it shall submit a copy of the joint A. Legal Documentation
venture agreement. The Operator must submit the application on behalf of the joint
A.1 Duly filled-out covering information sheet showing a brief summary of the application. e.g.
venture/consortium and must meet all legal, technical, and financial requirements.
COVERING INFORMATION SHEET (Petroleum)
Members of the joint venture/consortium, on the other hand, shall be legally and
Company Name Participating Country of Parent Company
financially qualified. The working capital of each member of the joint Interest % Registration
venture/consortium shall be pro-rata based on its participating interest in the Operator:
proposed work program and budget. JV/Consortium Member:
Furthermore, any interested party, acting singly or forming part of a joint venture, Address of Operator:
that is organized in a foreign country shall submit legal and financial documents, or
its equivalent, as required hereunder, issued by the appropriate governing body and Telephone No.: Fax No.: Mobile Phone No.:
duly authenticated by the Philippine Consulate having the appropriate jurisdiction.
2. Applicant shall submit three (3) complete sets of legal, technical, and financial
Email Address: Website:
documents for evaluation by the Review and Evaluation Committee (REC).
Address of JV / Consortium Member:
Each application shall cover only one predefined Contract Area as given in the PECR
Telephone No.: Fax No.: Mobile Phone No.:
5 Contract Area Map for Petroleum (hereinafter called “Contract Area”).
3. Submitted application must be in both paper and digital (CD-ROM / USB Drive in
Microsoft Word or *.pdf format) copies. Times New Roman 12 font and single line Email Address: Website:
spacing are recommended. Figures shall be submitted in an appropriate format, no PECR Area Applied for:
larger than A3 size. For legibility, figures and maps shall be submitted at a larger Proposed Signature Bonus:
Proposed Development Assistance Fund:
scale as appendices.
Training Assistance Fund
4. A non-refundable application fee of Php 200,000.00 per area shall be paid by the
It is certified that the foregoing information are true and correct. It is understood that any omission
applicant upon submission of the application and its supporting
or misrepresentation of the required information shall be sufficient cause for the rejection of this
documents. Payment may be made in cash, manager/company cheque payable to application.
Department of Energy or wire/bank transfer. All wire/bank transfer should be net
of all applicable foreign and local bank and financial charges.
5. Both the original paper copy and the digital copy of the application shall be ______________________________________
addressed to: Authorized Representative and Signature
The Chair
Review and Evaluation Committee A.2 Certified true copies of the Securities and Exchange Commission (SEC) Certificate of Registration,
Department of Energy Articles of Incorporation and By-Laws. The corporate purpose of the applicant shall include the
Energy Center, Rizal Drive exploration, development and utilization of petroleum resources;
Bonifacio Global City
A.3 Certified true copy of the General Information Sheet (GIS) stamped-received by the Securities and
Taguig City, Metro Manila, 1632 Exchange Commission (SEC) not more than twelve (12) months old at the time of filing of application;
Philippines
Telefax: (632) 840-2074 A.4 Original Copy of the Certificate of Authority from the Board of Directors of the applicant
6. The application may be sent by courier, registered mail, or hand-delivered and shall authorizing a designated representative/s to apply, negotiate, sign any documents and execute the
be stamped-received by the DOE Records Division not later than 1100H of the petroleum service contract. The said Certificate of Authority shall be executed under oath by the
announced deadline and the REC shall open the submitted applications at 1330H on Corporate Secretary.
the same day as prescribed in Annex A-1 hereof.
7. The DOE will award one Petroleum Service Contract for each Contract Area. Within
seven (7) days from receipt of notice of award, the winning applicant shall pay a
processing fee of Php 0.48 per hectare based on DOE’s Schedule of Fees and
Charges in compliance with Executive Order No. 197, series of 2000.
B. Work Program Documentation
B.1 Proposed work program (discussion of the exploration strategies and methodologies to be employed c. Prospect/Lead evaluation
in delineating petroleum resources with subsequent manpower complement should be in detailed
narrative format including the Schedule of Activities in a Gantt Chart) and minimum expenditure for each The following shall be evaluated for each prospect:
proposed activity with respect to the area or areas specified in the proposal.
• depositional environment/reservoir type(s);
Work program and minimum expenditure with respect to the proposal: • trap and seal; and
• hydrocarbon type, source, migration and trap fill.
Plan for exploration and work commitment
The following documentation is required for each prospect:
A description of the exploration strategy for the Contract Area applied for. This shall include:
▪ seismic data acquisition as appropriate; • overview map with coordinates and prospect;
▪ exploration and appraisal wells; and • seismic and geological cross-section(s);
▪ other geological and geophysical studies. • seismic line showing well ties, where relevant reservoir horizon time-
and-depth maps presented at identical scales; and
A proposed minimum exploration commitment including: • seismic attribute maps.
▪ Seismic program, size, and timing d. Resources

▪ Line km 2D
▪ Aerial coverage 3D Brief comments may be submitted on the following:
▪ Well program, number, and timing
▪ Depth 1. method of resource volume calculation;
▪ Target
2. hydrocarbon type;
▪ Other geological and geophysical work
3. choice of GOR and expansion/shrinkage factors;
▪ Geochemical
▪ Sampling
4. choice of reservoir parameters; and
▪ Reprocessing 5. estimate of recovery factor.
▪ Others
e. Probability of Discovery (Whenever applicable)
Each item in the minimum exploration commitment shall be given a stipulated cost figure, the sum of Component probability factors and the probability of discovery must be
which will constitute the minimum cost of the work program. explained and documented. The methods of risk analysis must also be briefly
described.
B.2 Geological and geophysical evaluation of the Contract Area applied for:
B.3 Economics and development concepts of possible petroleum discoveries
a. Database
a. Plan of Development
Seismic and well data on which the geological evaluation is based must be listed, and the location Projected production profiles to include:
must be illustrated on a base map (seismic coverage with wells) in appropriate scale (1:250,000). 1. number of development wells and flow rates;
2. possible production limitations; and
b. Petroleum Potential Analysis
3. methods by which the resources will be recovered (e.g. drive
The following aspects for each Contract Area applied for must be described briefly: mechanisms and reservoir management).
4. development and transport scenarios for the different resource
• stratigraphic and sedimentologic framework including reservoir development and reservoir outcomes shall be prepared for each prospect (description shall be
quality; given only of the development and transport scenarios for the
• structural framework including trap development and evaluation of seal/retention expected [most likely] resource outcome).
characteristics;
• basin development including source rocks, maturity and migration; and
• description of play types.
The analysis must focus on aspects that are considered critical in the evaluation of the
prospectivity of the Contract Area applied for.
b. Project Economics D.2 For newly-organized corporations existing for less than two (2) years at the time of filing of application:
Development scenarios and production profiles shall be calculated for the different outcomes in
the resource distribution. Key economic parameters are calculated either by stochastic (Monte a. Original Copy of the Audited Financial Statements (FS) or unaudited FS duly signed by the responsible official such as the President
and/or Chief Finance Officer;
Carlo simulation) or deterministic P10, P90 and expected/most likely) methods. Key economic
b. Original Copy of the Bank Certification to substantiate the cash balance as of the latest unaudited FS; and,
parameters shall be calculated for the project. c. Original Copy of the Projected Cash Flow Statement for three (3) years covering fund sources and uses for the particular offered
area, other applied PECR areas, renewable energy service contract applications, existing service/operating contracts with DOE and
C. Technical Documentation other existing business, if applicable.
D.3 For Parent Company that guarantees for corporations with insufficient working capital:
C.1 Upstream Petroleum Projects
Parent Company’s fund guarantee shall be limited to the corresponding participating interest and shall submit the following:
The applicant shall submit an overview of all its Upstream Petroleum-related Projects.
a. Original Copy of the Parent Company's financial documents per D.1.a and D.1.b; and
b. Original Copy of duly notarized Letter of Undertaking / Support from the Parent Company to fund the Work Program.
C.2 Technical Personnel
D.4 Minimum working capital (Liquid Assets less Current Liabilities) is 100% of the financial commitment for the first contract year of the
Relevant Experience proposed work program and budget. Liquid Assets shall consist only of cash, trade accounts receivables and short term
a. Educational Attainment investments/placements. Credit line is not a Liquid Asset.
b. Employment Status
D.5 The applicant shall have available working capital for each PECR application separate from other applied PECR areas, renewable
energy service contract applications and existing energy service/operating contracts, if applicable.
Particulars of the technical and industrial qualifications, eligibilities and work-related experiences of
the applicant and its employees. Particulars on the experiences, achievements, and track records of CHARGES AND FEES
the applicant and its employees related to technical and industrial undertakings. Operational
organization, including resources, expertise, and experience. • Application fee: Php 200,000.00 / area
• Processing fee: Php 0.48/hectare
D. Financial Documentation LEGAL BASES
D.1 For corporations existing for more than two (2) years at the time of filing of application: • PD 87
• DC2014-02-0005
Original Copy of the Annual Report or Audited Financial Statements (FS) for the last two (2) years from
the filing date and Original Copy of the latest Unaudited FS duly signed by the responsible official such
as the President and/or Chief Finance Officer if the Audited FS is more than six (6) months old at the
time of filing;
Original Copy of the Bank Certification to substantiate the cash balance as of the latest unaudited FS;
Original Copy of the Projected Cash Flow Statement for three (3) years covering fund sources and uses
for the particular offered area, other applied PECR areas, renewable energy service contract
applications, existing service/operating contracts with DOE and other existing business, if applicable;
and,
For domestic corporations, certified true copy of the latest income tax return filed with the Bureau of
Internal Revenue, and duly validated with the tax payments made thereon.
APPLICATION FOR PETROLEUM SUB-CONTRACT REGISTRATION

Submission of Application
1 hour
TL: 4792900
Records Management Division (RMD) Transmittal of application to OD-ERDB loc. 407 Basement, DOE Main
Building
Office of the Director - Energy Resource Endorsement for technical evaluation

Development Bureau (OD-ERDB) 1 hour
Local 343 4F, PNOC Building 6
Technical Evaluation
No
Petroleum Resources Development Division (PRDD) Technically Local 366 4F, PNOC Building 6
Qualified 1 day
Notify Applicant of the reason for

Yes disapproval
Endorsement to Legal Services
Legal Evaluation
No
Contracts Division-Legal
Legally Qualified? 1 day Local 234 ERL Building 3
Services
Yes
Recommendation of Registration of Operations

Subcontracts and Acknowledgement of Administrative
Subcontracts to PRDD
Issuance of Confirmation of
OD-ERDB Subcontract Registration 3 hours
PRDD Recording and filing of Sub-contract Registration 1 hour
Release of Registered Subcontract

RMD 2 hours

•Two (2) copies of Subcontracts for Registration; No Fees • PD 87
Applicant
•Summary of Submission indicating the Service Contract to which it is applied for, • DC 2014-08-0013 amending OEA
DOE document type and control number, title of subcontract, name of subcontractor, date of
execution and notarization and total amount involved in the contract.
Circular No. 89-01-02 3 DAYS
•Subcontracts for registration must be submitted within 6 months from date of the last
signature in the subcontract (date of execution). Late subcontracts will be penalized.
APPLICATION FOR PETROLEUM SUB-CONTRACT REGISTRATION
ABOUT THE SERVICE

Registration of subcontracts for cost-recovery purposes under the Petroleum Service Contract

1. Submission1 ofsubcontracts
1 hour Records Management Division (RMD)
2. Transmittal of application to ERDB
3. Endorsement of application for technical 1 hour Office of the Director-Energy Resources
evaluation Development Bureau (OD-ERDB)
4. Technical Evaluation.
Note: if submission is incomplete, a Petroleum Research and Evaluation

Deficiency Notice is issued to the 1 day Section – Petroleum Resource
contractor. Those that have passed will be Development Division (PRDD)
referred to the Legal Services for further
evaluation.
5. Legal Evaluation
Note: If submission did not meet the

deadline, the submission will be penalized. 1 day Contracts Division – Legal Services
Failure to pay within 60 days from receipt
of penalty notice will result in disallowance
for cost –recovery.
5.1 Issuance of payment order 15 minutes Admin Clerk, PRDD
5.2 Payment of penalty
Note: The Official Receipt for the 15 minutes Treasury Division
payment of penalty must be submitted
to PRDD to resume registration of
penalized subcontracts.
6. Issuance of Confirmation of Subcontract 3 hours OD-ERDB
Registration
7. Recording and filing of Subcontract
1 hour PRDD
Registration
8. Release of Registered Subcontracts 2 hours RMD
3 Working Days
•Two (2) copies of Subcontracts for registration;
•Summary of submission indicating the Service Contract to which it is applied for, document type and control
number, title of subcontract, name of subcontractor, date of execution and notarization and total amount
involved in the contract.
•Subcontracts for registration must be submitted within 6 months from date of the last signature in the
subcontract (date of execution). Late subcontracts will be penalized.
PENALTY
•Penalty for late submissions is Php 10,000.00 per late subcontract.
LEGAL BASES
•PD 87
• DC2014-08-0013, amending OEA Circular No. 89-01-02
NOTES:
• Timeline is for one (1) submitted subcontract.
• Subcontracts must be submitted within 6 months of effective date. Late submissions will be penalized.
Penalty must be paid within 60 days from receipt of notice to avoid disallowance for cost-recovery.
CONFIRMATION OF PERFORMANCE BOND POSTING

1 hour TL: 4792900

Records Management Division (RMD) Transmittal of documents loc. 407 Basement, DOE Main
to OD-ERDB Building
Office of the Director - Energy Resource Local 343 4F, PNOC Building 6
Endorsement for Technical Evaluation 1 hour
Development Bureau (OD-ERDB)
Petroleum Resources Development Division (PRDD) Local 366 4F, PNOC Building 6
2 days
NO
Technically
Qualified?
Notify applicant of the reason of disapproval

YES
Issuance of Confirmation of Performance

OD-ERDB 4 hours
Bond Posting
PRDD Recording of Performance Bond 1 hour
RMD Release of Approved Performance Bond 1 hour

No Fees
Applicant 1.Original performance bond insurance document • PD 87
DOE • Section VII of the
•Must be submitted within 60 days from entry into the next Contract Year (CY) or Petroleum Service 3 DAYS
Sub-phase (SP) depending on contract terms Contract
CONFIRMATION OF PERFORMANCE BOND
ABOUT THE SERVICE
Submission of Performance Bond insurance policy for the work commitment under a Contract Year or
Sub-phase of a Petroleum Service Contract

1. Submission of Requirements and
1 hour Records Management Division (RMD)
transmittal to ERDB
Office of the Director – Energy

2. Endorsement of Submission for
1 hour Resource Development Bureau (OD-
ERDB)
Petroleum Resource Development

3. Technical Evaluation of Submission 2 days
Division (PRDD)
4. Issuance of Confirmation of Performance

1/2 day ERDB
Bond Posting
5. Recording of Performance Bond 1 hour PRDD
6. Release of Approved Performance Bond 1 hour RMD
3 Working Days
1. Original performance bond insurance document
• Must be submitted within 60 days from entry into the next Contract Year (CY) or Sub-
phase (SP) depending on contract terms
LEGAL BASES
• PD 87
• Section VII of Petroleum Service Contract
REQUEST FOR COPY OF PETROLEUM SERVICE CONTRACTS

TL: 4792900
Records Management Division (RMD) Transmittal of request 1 hour loc. 407 Basement, DOE Main
to OD-ERDB Building
Office of the Director – Energy Resource Endorsement of request Local 343 4F, PNOC Building 6
1 hour
Petroleum Resources Request evaluated and endorsed to Legal 1 day

Local 366 4F, PNOC Building 6
Development Division (PRDD) Services for appropriate action
Contracts Division-Legal Local 234 ERL Building 3

Legal Evaluation 2 days
Services
YES Request NO
Request Approved?
Approved?
Notify requesting party of the reason for 2 hours

disapproval
OD-ERDB
RMD Release of Information

No Fees
Applicant Formal Letter of Request EO No. 1 (July 24, 2016)
DOE
3.5 DAYS
REQUEST FOR COPY OF PETROLEUM
SERVICE CONTRACTS
REQUEST FOR COPY OF PETROLEUM SERVICE CONTRACTS
ABOUT THE SERVICE

Request for copies of the Petroleum Service Contracts which are public documents.

1. Submission of Request and Records Management Division
1 hour
transmittal to ERDB (RMD)
2. Endorsement to PRDD 1 hour Resource Development Bureau (OD-
ERDB)
3. Evaluation and Endorsement to Legal Petroleum Resource Development

1 day
Services Division (PRDD)
4. Legal Evaluation 2 days Contracts Division – Legal Services
5. Release of Requested Information

2 hours RMD
(Service Contract)
3.5 Working Days
• Formal Letter of Request
LEGAL BASIS
• Executive Order No. 1 (July 24, 2016)
TAX-EXEMPTION CERTIFICATE (TEC) APPLICATION under P.D. 87

Submission of complete set of

application requirements
1 hour
TL: 4792900
loc. 407 Basement, DOE Main
Records Management Division (RMD) Transmittal to OD-ERDB Building
Treasury Division Payment of Processing Fee 30 mins Loc. 233 GF, DOE Annex Building
Notify Service Contractor of

Petroleum Resources Development Division the reason for disapproval
Technical / Legal Evaluation
(PRDD) / Contracts Division – Legal Services Loc. 366 4F, PNOC Building 6
(CD-LS)
1 day Loc. 307 ERL Building 3
Technical/
Legal Requirements
satisfied?
No
Yes
CD-LS Prepare Endorsement Memorandum for 1 hour
Clearance of TEC
Office of the Director, Energy Resource Development

Bureau (OD-ERDB) Endorsement for clearance from ERDB 3 hours
Undersecretary / Secretary Clearance for TEC 2 days
Cleared?
Yes No 1 hour
OD-ERDB TEC Approval
CD-LS Authentication (DOE Dry Seal) 30 mins
Release of TEC
RMD & Transmittal of TEC to DOF and retention of 1 hour
duplicate copy

Applicant
• Five (5) copies of application form duly signed by company representative, Php 750 / application
• PD. 87
DOE
•
notarized and sealed by Notary Public
TEC application number, official receipt of processing fee
• A.O. 31, series of 2012 4 DAYS
• Company purchase order, use/s, justification
•
•
Computation of taxes waived
BED Circular No. 81-11-09, if applicable
(5 Days)
TAX-EXEMPTION CERTIFICATE (TEC) APPLICATION
under P.D. 87
ABOUT THE SERVICE
Applying for the Tax-Exemption Certificate (TEC) under P.D. 87

ESTIMATED
PROCEDURES TIME CONTACT UNIT
1. Submission of complete set of application 1 hour Records Management Division (RMD)
requirements and transmittal to ERDB
2. Payment of processing fee 30 mins Treasury Division
3. Technical / Legal Evaluation 1 day Petroleum Resources Development
Division(PRDD) / Contracts Division-Legal
Services (CD-LS)
4. If technical/legal requirements satisfied: 1 hour CD-LS
- Prepare Endorsement Memorandum for
Clearance of TEC
NOTE: If technical/legal requirements are not satisfied:

Notify Service Contractor of the reason for
disapproval
5. Endorsement for clearance to Undersecretary/ 3 hours Office of the Director, Energy
Secretary Resource Development Bureau (OD-
ERDB)
6. Clearance for TEC 2 days Undersecretary /
Secretary
7. If cleared: TEC Approval 30 mins OD-ERDB
NOTE: If not cleared: Notify Service Contractor of the

reason for disapproval
8. Authentication (DOE Dry Seal) 30 mins CD-LS
9. Release of TEC & Transmittal of TEC to DOE and 30 mins RMD
retention of duplicate copy
4 working days
• Five (5) copies of application form duly signed by company representative, notarized and sealed by Notary Public
• TEC application number, official receipt of processing fee
• Computation of taxes waived
• BED Circular No. 81-11-09, if applicable
PROCESSING FEE
• Php 750.00 / application
LEGAL BASES
• PD. 87
• A.O. No. 31 Series of 2012
REQUEST FOR OIL & GAS SEEPAGE INVESTIGATION

Submission of Request Letter
1 hour
TL: 4792900
Records Management Division (RMD) Transmittal to OD-ERDB
Building
Office of the Director-Energy Resource Loc. 343 4F, PNOC Building 6

Development Bureau (OD-ERDB) Endorsement for Field Investigation and Sampling 1 hour
Petroleum Resource Development Division (PRDD) & Loc. 366 4F, PNOC Building 6
Energy Research and Testing Laboratory Services Loc. 246 ERL Building 1
Field Sampling & Investigation/Sampling Analysis* 10 days
(ERTLS)
PRDD & ERTLS Evaluation Report Memorandum 3 days
Notify requesting party of the result of analysis and

OD-ERDB, RMD 1 day
findings

Applicant 1. Full Name and contact details of the requestor /applicant; No Fees Based on DOE Fees and
DOE
2. Ownership details of the land to be investigated (private or public); Charges DOE CY 2013 on ERTLS
3. Attached written approval from the ownership (private) / LGU’s written analysis pursuant to AO No. 31
* Field Investigation request (public) for site investigation; and
4. Attached map showing location, Geographic coordinates, Municipality, Barangay
Series of 2012 (applies to
requests of private entities).
15 DAYS
Depends on the availability of the and Sitios where the seepage occurs
requesting party and the technical
personnel both from PRDD and ERTLS.
REQUEST FOR OIL & GAS SEEPAGE INVESTIGATION
ABOUT THE SERVICE
Requesting for an Oil and Gas Seepage Field Sampling and Investigation

1. Receipt of Request Letter and
Transmittal to Energy Resource
1 Hour Records Management Division (RMD)
Development Bureau (ERDB) –
Office of the Director (OD)
2. Endorsement for Field

Investigation and Sampling
Office of the Director-Energy
1 Hour Resource Development Bureau (OD-
Note: If details are not complete:
ERDB)
Notify requestor to complete
requirements for resubmission.
3. Field Investigation and Sampling

Petroleum Resources Development
Note: Schedule depends on the
Division (PRDD)/ Energy Research
availability of the requesting party 5 days
Testing and Laboratory Services
which must also coincides on the
(ERTLS)
availability of technical personnel
both from PRDD and ERTLS
Energy Research Testing and

4. Sample Analysis 5 days Laboratory Services (ERTLS)
5. Preparation of Evaluation Report 3 days PRDD/ERTLS
6. Notify requesting party of the

1 day OD-ERDB, RMD
results of analysis and findings
15 Working Days
1. Full Name and contact details of the requestor /applicant;
2. Ownership details of the land to be investigated (private or public);
3. Attached written approval from the ownership (private) / LGU’s written request (public) for site
investigation; and
4. Attached map showing location, Geographic coordinates, Municipality, Barangay and Sitios
where the seepage occurs
CHARGES AND FEES

• Based on DOE Fees and Charges DOE CY 2013 on ERTLS analysis pursuant to AO No. 31 Series of
2012 (applies to requests of private entities).
APPLICATION FOR GRATUITOUS PERMITS (P.D. 508)

Receipt of Application Request

1 Hour
TL: 4792900
loc. 407 Basement, DOE Main Building
Records Management Division (RMD) Transmittal
4F, PNOC Building 6
1 Hour Loc. 366
PRDD Clerk Issuance of Order of Payment
Treasury Division Clerk Payment of Application Fee
Office of the Director-Energy Resource 4F, PNOC Building 6

Endorsement for Evaluation 1 Hour Loc. 343
GF, Data Bank Building

Information Technology and Management Loc. 254
Services (ITMS)
Area Evaluation 2 days
PRDD Technical Personnel/

Contracts and Negotiations, Technical and Legal Evaluation
Legal personnel
Notify Applicants of 6 days
No
Complete the reason for
and Compliant? disapproval
Yes
PRDD Technical Personnel/
Evaluation Report Memorandum 2 days
Contracts and Negotiations,
Legal personnel
Gratuitous Permit Approval

(Exploration, Development and Utilization) 2 1 day
OD-ERDB, RMD
years
1 Hour
Release of Permit
Please refer to the attached List of Requirements 1,000.00 pesos (Based on DOE PD 508
Applicant
Fees and Charges DOE CY 2013
DOE
pursuant to AO No. 31 Series
of 2012)
12 DAYS
APPLICATION FOR GRATUITOUS PERMITS (P.D. 508)
ABOUT THE SERVICE

Applying for a Gratuitous Permit CHARGES AND FEES
Based on DOE Fees and Charges DOE CY 2013 pursuant to AO No. 31 Series of 2012
• Php 1,000/ block
Note: The area to be covered by the applicant shall not be more than twenty (20) hectares in a block,
1. Receipt of Application Request 1 Hour Records Management Division rectangular in shape as much as possible. The larger sides of the rectangle shall not be more than five
and Transmittal (RMD) times the shorter sides.
LEGAL BASIS
2. Issuance of Order of Payment, 1 Hour PRDD Clerk
Payment of Application Fee Treasury Division Clerk
• PD 508
3. Endorsement for Evaluation 1 Hour Energy Resource Development Section 1. All small or sub-commercial natural marsh gas or methane gas deposits found in any public
Bureau (ERDB) – Office of the or private lands, not exceeding 1000 feet in depth and not associated with crude oil deposit, within the
Director (OD) territorial limits of the Philippines which are within free areas, national reserve areas, in any other areas
4. Area Evaluation 2 Days Information Technology and not covered by valid and subsisting petroleum exploration or exploitation concessions, or by service
Management Services (ITMS) contracts entered with the Government under Presidential Decree No. 87, may be developed for
5. Technical and Legal Evaluation 6 Days PRDD Technical Personnel/ household use or utilized for small scale industrial development.
Note: If details are not complete, Contracts and Negotiations, Legal
notify requestor to complete personnel NOTES:
requirements for resubmission.
1.Applicable to small or sub-commercial natural marsh-gas or methane gas deposits only
6. Preparation of Evaluation Report 2 Days PRDD Technical Personnel/
2.The area to be covered by the application shall not be more than 20 hectares in a block rectangular in shape as
Memorandum Contracts and Negotiations, Legal
much as possible. The larger sides of the rectangle shall not be more than five times the shorter sides.
personnel
7. Approval and Release of Permit 1 Day OD-ERDB, RMD
12 Working Days
LIST OF REQUIREMENTS*
1. Summary of application containing information on company name, contract areas applied for, work
obligation and minimum expenditures
2. Legal documentation including Articles of Incorporation, By-laws, Certificate of Registration,
Certificate of Authority, Information Sheet of Corporation, Resume/Profile of Incorporation
3. Financial documentation including latest annual report/audited financial statements. For newly
organized subsidiary, parent company financial statements and parent guarantee
4. Work program / economic documentation including proposed service contract, geological and
geophysical evaluation, economics and development concepts of possible discoveries, minimum
expenditures
5. Technical documentation including map, seepage report, operating experience, available technical
and industrial resources, HSE approach and standards, and commitment to the development of
human resources in the Philippines and use of local goods and services
REQUEST FOR VISA ENDORSEMENT

Submission of application
1 hour
TL: 4792900
Records Management Division Transmittal of documents to OD-ERDB Building
Office of the Director - Energy Resource

Development Bureau (OD-ERDB) ERDB Endorsement to Legal Services Notify Coal Operating 1 hour Loc. 343 4F, PNOC Building 6
Contractor of the
Legal Services (LS) Legal Evaluation Loc. 403 ERL Building 3
No
Legally qualified?
2 days
Yes
Endorsement to Bureau of Immigration

LS and OD-ERDB
Records Management Division Release of Visa Endorsement 1 hour
1. Letter of endorsement of COC holders to DOE No Fees PD 972

Applicant
DOE 2. Certified true copy of passport of applicant
2.5 DAYS
ABOUT THE SERVICE
Applying for Visa Endorsement
1. Submission of application 1 hour Records Management

Division (RMD)
2. Transmittal of documents to ERDB
3. ERDB Endorsement to Legal Services 1 hour Office of the Director,
Energy Resource
Development Bureau (OD-
ERDB)
4. Legal Evaluation 2 days Legal Services (LS) and OD-
ERDB
If legally qualified: Endorsement to Bureau of
Immigration
If not: Notify Coal Operating Contractor of the

5. Release of Visa Endorsement 1 hour RMD
2.5 Working Days
1. Letter of endorsement of COC holders to DOE

2. Certified true copy of passport of applicant
LEGAL BASIS
• P.D. 972
COAL AND NUCLEAR MINERALS DIVISION(CNMD)
DURATION
FROM TO
Application for Coal Operating Contract (COC) under 148 30
the Philippine Energy Contracting Round (PECR)
Application for Registration of Coal Sub-Contract New 3
Request for Copy of Coal Operating Contract New 3.5
Application for Tax-Exemption Certificate under PD 5 4

972
Application for Coal Reconnaissance Permit 4.5 3
Application for Small Scale Coal Mining Permit 10 14
Application for Safety Engineer’s and/or Safety 3 2

Inspector’s Permit
Application to Possess and Move Explosives 2 3
Application for Blaster Foreman’s License 1 3
Application for Explosive Purchaser’s License 2 3
Application for Certificate of Compliance for Coal 2 2

Importation
Coal Export Clearance New 3
Application for Coal Trader’s Accreditation and Coal New 3
End-Users Registration
Application for the Renewal of Coal Trader’s New 3
Accreditation and Coal End-Users Registration
APPLICATION FOR COAL OPERATING CONTRACT UNDER THE PHILIPPINE ENERGY CONTRACTING ROUND

Submission of Complete set(s) TL: 4792900

Records Management Division (RMD) of application requirements Loc. 407 Basement, DOE Main
In both paper and digital format
Building
15 Minutes
Payment of application fee to Loc. 233 GF, DOE Annex Building
Treasury Division (TD) Participate in the PECR
Opening of sealed proposals and

Verification of completeness of
Legal, Technical and Financial Documents
No 4 Hours
COMPLETE
Submission?
Notify applicant of the Yes

Review and Evaluation Committeedisqualification Legal, Technical and Financial Evaluation of
(REC) /REC Secretariat submitted documents
In-house review and

endorsement to REC
No 15 days
Compliant
Application?
Notify applicant of non- Yes

compliant application
Preparation of REC Endorsement to the Secretary for
REC/ REC Secretariat the award of contract to the compliant/winning 2 days
applicant
Secretary of Energy Review of Recommendation & Endorsement of the 5 days

Secretary to the Office of the President for approval
If approved, Issuance of Notice for Contract Signing to

the DOE Secretary
REC / REC Secretariat Notify winning applicant of the Notice for Contract
1 day
Signing & Payment of Processing Fee
TD 4 Hours
Payment of processing fee
Applicant, Secretary & RMD 6 days
Preparation of PSC , Signing, Notarization, Transmittal,
Recording and Release of PSC

Application Fee • PD 972
Applicant Please refer to the attached list of requirements • Php 50,000 • DC2014-02-0005
DOE
Processing Fee 30 DAYS
• Php 30,000/coal block
APPLICATION FOR COAL OPERATING CONTRACT
ABOUT THE SERVICE List of Requirements:

Application for Coal Operating Contract under the Philippine Energy Contracting Round I.General Information
1.Applicant may be any Filipino corporation or partnership with at least sixty percent (60%) of its
HOW TO AVAIL OF THE SERVICE capitalization is owned by Filipinos duly registered with the Securities and Exchange Commission (SEC), or
cooperative, organized or authorized for the purpose of engaging in coal exploration and development.
PROCEDURES ESTIMATED TIME CONTACT UNIT 2.Applicant shall submit three (3) complete sets of legal, technical, and financial documents for evaluation by
1. Submission of Requirements 15 minutes Records Management Division the Review and Evaluation Committee (REC).
(RMD) Each application shall cover only one predefined Contract Area as given in the PECR 5 Contract Area Map for
Payment of Application Fee Treasury Division (TD) Coal (hereinafter referred to as “Contract Area”).
2. Opening of Proposals and checking for 4 Hours DOE Review and Evaluation 3.Submitted application must be in both paper and digital (CD-ROM / USB Drive in Microsoft Word or .pdf
completeness of applications format) copies. Times New Roman 12 font and single line spacing are recommended. Figures shall be
Committee (REC) Secretariat submitted in an appropriate format, no larger than A3 size. For legibility, figures and maps shall be submitted
at a larger scale as appendices.
Note: This happens on a set date as
dictated by the published PECR 4.A non-refundable application fee of Php 50,000.00 per area shall be paid by the applicant upon submission
of the application and its supporting documents. Payment may be made in cash, manager/company cheque
timeline, and not immediately after payable to Department of Energy or wire/bank transfer. All wire/bank transfer should be net of all applicable
submission. bank and financial charges.
3. Legal, Technical and Financial 15 days REC / REC Secretariat
5.Both the original paper copy and the digital copy of the application shall be addressed to:
Evaluation of applications, in-house
review and endorsement to REC The Chair
4. REC Endorsement to the Secretary for 2 days REC Review and Evaluation Committee (REC)
award of contract to the winning Department of Energy
Energy Center, Rizal Drive
applicants Bonifacio Global City
5. Review & Approval of 5 days Secretary Taguig City, Metro Manila, 1632
Recommendation Philippines
Telefax: (632) 840-2074
6. If approved, notify winning applicant of 1 day REC / REC Secretariat
the Notice for Contract Signing and 6.The application may be sent by courier, registered mail, or hand delivered and shall be stamped received by
Payment of Processing Fee the DOE Records Management Division not later than 1100H of the announced deadline date and the REC
shall open the submitted applications at 1330H on the same day as prescribed in Annex B-1 hereof.
7. Payment of Processing Fee 4 Hours TD
7.The DOE will award one Coal Operating Contract for each Contract Area. Within seven (7) days from receipt
8. Preparation of COC, Signing, 6 days Applicant, Secretary & RMD of notice of award, the winning applicant shall pay a processing fee of Php 30,000.00 per block based on
Notarization, Transmittal, Recording and DOE’s Schedule of Fees and Charges in compliance with Executive Order No. 197, series of 2000.
Release
8.Interested applicants may apply for non-exclusive reconnaissance permit with the REC valid until the
30 Working Days (from opening of proposals) deadline for submission of applications as prescribed in Annex B-1 hereof.
9.The work equivalents as provided for in Chapter 4 Section III of BED Circular 81-11-10 or “Guidelines for
Coal Operations in the Philippines” shall be applied.
10.Only exploration work program in the application for coal operating contract that conforms to the
exploration Work Program Documentation as required under this Circular shall be accepted.
11.A company shall be entitled to not more than fifteen (15) blocks of coal lands, including existing COCs, in
any one coal region pursuant to Section 6, PD 972 as amended.
II. Documentation Requirements

The following documentation requirements should be included in the application:
A. Legal Documentation
B. Work Program Documentation
A.1 Duly filled-out covering information sheet showing a brief summary of the application,
e.g. B.1 Geological Report (Narrative presentation of available data such as geology, coal quality,
resource estimate, if available etc. indicating presence of coal resources at depth);
COVERING INFORMATION SHEET
B.2 Proposed Exploration Work Program (Narrative discussion of the different exploration
strategies and methodologies to be employed in delineating coal resources at depth with
Company Name
subsequent manpower complement and projected expenditures on annual basis for each
Telephone No.: Fax No.: Mobile Phone No.: activity with respect to the area or areas specified in the proposal);
Email Address: Website: B.3 Schedule of Works and Manpower Requirements in Gantt Chart; and,
Address of Applicant: B.4 Projected Exploration Expenditures.
C. Technical Documentation
PECR Area Applied for: C.1 Particulars of technical and industrial resources available to the applicant for the exploration
of coal resources;
Proposed Signature Bonus:
C.2 Particulars on the technical and industrial qualifications, eligibilities and work related
Proposed Training Assistance: experiences of the applicant and its employees;
Proposed Development Assistance Fund: C.3 Particulars on the experiences, achievements and track records of the applicant and its
employees related to technical and industrial undertakings; and,
It is certified that the foregoing information are true and correct. It is understood that any C.4 Particulars on organizational and management structures relative to administration,
financial and technical aspects of the applicant.
omission or misrepresentation of the required information shall be sufficient cause for the
rejection of this application. D. Financial Documentation
________________________________________ D.1 For corporations existing for more than two (2) years at the time of filing of application:
Authorized Representative Name and Signature:
a. Original Copy of the Annual Report or Audited Financial Statements (FS) for the last two (2)
years from the filing date and Original Copy of the latest Unaudited FS duly signed by the
responsible official such as the President and/or Chief Finance Officer if the Audited FS is
A.2 Certified true copies of the Securities and Exchange Commission (SEC) Certificate of more than six (6) months old at the time of filing;
Registration, Articles of Incorporation and By-Laws. The corporate purpose of the
applicant shall include the exploration, development and utilization of coal resources; b. Original Copy of the Bank Certification to substantiate the cash balance as of the latest
A.3 Certified true copy of the General Information Sheet (GIS) stamped received by the unaudited FS;
Securities and Exchange Commission (SEC) not more than twelve (12) months old at the
time of filing of application; c. Original Copy of the Projected Cash Flow Statement for three (3) years covering fund
sources and uses for the particular offered area, other applied PECR areas, renewable
A.4 Original Copy of the Certificate of Authority from the Board of Directors of the applicant energy service contract applications, existing service/operating contracts with DOE and
authorizing a designated representative/s to apply, negotiate, sign any documents and other existing business; if applicable; and,
execute the coal operating contract. The said Certificate of Authority shall be executed
under oath by the Corporate Secretary; and,
d. A certified true copy of the latest income tax return filed with the Bureau of Internal
A.5 In case the applicant is a partnership or cooperative, it shall submit the legal documents Revenue, and duly validated with the tax payments made thereof.
as specified in A.2 to A.4 above, or its equivalent, issued or authenticated by the
appropriate governing authorities.
D.2 For newly-organized corporations existing for less than two (2) years at the time of filing of
application:
a. Original Copy of the Audited Financial Statements (FS) or unaudited FS duly signed by the
responsible official such as the President and/or Chief Finance Officer;
b. Original Copy of the Bank Certification to substantiate the cash balance as of the latest
unaudited FS; and,
c. Original Copy of the Projected Cash Flow Statement for three (3) years covering fund sources
and uses for the particular offered area, other applied PECR areas, renewable energy service
contract applications, existing service/operating contracts with DOE, and other existing
business, if applicable.
D.3 For Parent Company that guarantees for corporations with insufficient working capital. Financial
guarantees of foreign companies to their subsidiaries that are shareholders of the applicant shall be
limited to their equity participation in the allowable maximum forty percent (40%) foreign capitalization.
a. Original Copy of the Parent Company's financial documents per D.1.a and D.1.b;
b. Original Copy of duly notarized Letter of Undertaking/ Support from the Parent Company to
fund the Work Program; and,
c. General Information Sheet (GIS) of the shareholders of the applicant availing of the Parent
Company fund guarantee.
D.4 Minimum working capital (Liquid Assets less Current Liabilities) is 150% of the financial
commitment for the first contract year of the proposed work program and budget. Liquid Assets
shall consist only of cash, trade accounts receivables and short term investments/placements.
Credit line is not a Liquid Asset.
D.5 The applicant shall have available working capital for each PECR application separate from other
applied PECR areas, renewable energy service contract applications and existing energy
service/operating contracts.
CHARGES AND FEES
• Application fee: Php 50,000.00 / area

• Processing fee: Php 30,000.00 / block
LEGAL BASES
• P.D. No. 972

• Department Circular No. DC2014-02-0005
APPLICATION FOR COAL SUB-CONTRACT REGISTRATION

1 hour TL: 4792900

Records Management Division (RMD) Transmittal of application to OD-ERDB loc. 407 Basement, DOE Main
Building
Office of the Director - Energy Resource Loc. 343 4F, PNOC Building 6
Endorsement for technical evaluation 1 hour
No
Technically Loc. 266 4F, PNOC Building 6
Coal and Nuclear Minerals Division (CNMD) Qualified 1 day
Yes Notify Applicant of the reason for
disapproval
Endorsement to Legal Services
Legal Evaluation
No
Legally Loc. 403 ERL Building 3

Legal Services (LS) Qualified? 1 day
Yes
Recommendation of registration of operations subcontracts and

acknowledgement of administrative subcontracts to PRDD
Issuance of Confirmation of
OD-ERDB Subcontract Registration 3 hours
CNMD Recording and filing of Sub-contract Registration 1 hour
Release of Registered Subcontract

RMD 2 hours

Applicant • 2 copies of subcontract to be registered for cost recovery purposes. • No Fees • PD 972
DOE • Summary of submission (with DOE-prescribed format) • DC2014-08-0013
amending OEA Circular 3 DAYS
No. 89-01-02
APPLICATION FOR COAL SUB-CONTRACT REGISTRATION
ABOUT THE SERVICE

Registration of subcontracts for cost-recovery purposes under the Petroleum Service Contract

1. Submission of application 1 hour Records Management Division
(RMD)
2. Receiving and checking for completeness of
documents and transmittal to ERDB
3. ERDB Endorsement for technical evaluation to CNMD 1 hour Office of the Director – Energy
Resource Development
Bureau
(OD-ERDB)
4. Technical Evaluation 1 day Coal and Nuclear Minerals
Division (CNMD)
If technically qualified: Endorsement to Legal Services
If not: Notify Applicant of the reason for disapproval
5. Legal Evaluation 1 day Legal Services (LS)
If legally qualified: Recommendation of sub-contract

registration
6. Issuance of confirmation of sub-contract registration 3 hours OD-ERDB
7. Recording and filing of sub-contract registration 1 hour CNMD

8. Release of registered sub-contract 2 hours RMD
3 Working Days
1. 2 copies of subcontract to be registered for cost recovery purposes.
2. Summary of submission (with DOE-prescribed format)
Notes:
• Timeline is for one (1) submitted subcontract.
• Subcontracts must be submitted within 6 months of effective date. Late submissions will be
penalized. Penalty must be paid within 60 days from receipt of notice to avoid disallowance for
cost-recovery.
LEGAL BASES
• P.D. 972
• DC 2014-08-0013 amending OEA Circular No. 89-01-02

1 hour
TL: 4792900
Records Management Division (RMD) Transmittal of documents loc. 407 Basement, DOE Main
to OD-ERDB Building
Loc. 343 4F, PNOC Building 6

Endorsement for Technical Evaluation 1 hour

Coal and Nuclear Minerals Division (CNMD) Technical Evaluation
NO 2 days
Technically
Qualified?
Notify applicant of the reason of

disapproval
YES
OD-ERDB Issuance of Confirmation of 4 hours

Performance Bond Posting
CNMD Recording of Performance Bond

1 hour
RMD Release of Approved Performance

Bond 1 hour

1. Original performance bond document No Fees • PD 972
Applicant
Must be submitted within 30 days after the effective date of contract or upon the • Section V of the Coal
Operating Contract
DOE implementation of the succeeding contract year. 3 DAYS
ABOUT THE SERVICE
Confirming Performance Bond Posting
1. Submission of Requirements and Records Management Division

1 hour

2. Endorsement of Submission for Technical
1 hour Resource Development Bureau
Evaluation
(OD-ERDB)
Coal and Nuclear Minerals Division

3. Technical Evaluation of Submission 2 days
(CNMD)
4. Issuance of Confirmation of
4 hours OD-ERDB
Performance Bond Posting
5. Recording of Performance Bond 1 hour CNMD
6. Release of Approved Performance

1 hour RMD
Bond
3 Working Days
1. Original performance bond document
• Must be submitted within 30 days after the effective date of contract or upon the implementation of the
succeeding contract year.
LEGAL BASES
• P.D. 972
• Section V of the Coal Operating Contract
REQUEST FOR COPY OF COAL OPERATING CONTRACT

Submission of request letter
TL: 4792900
Records Management Division (RMD) Transmittal of request 1 hour
Building
to OD-ERDB
Office of the Director – Energy Resource Development 1 hour Loc. 343 4F, PNOC Building 6
Bureau (OD-ERDB) Endorsement of request
Coal and Nuclear Minerals Division (CNMD) Request evaluated and endorsed to 1 day Loc. 266 4F, PNOC Building 6
Legal Services for appropriate action
Contracts Division-Legal Services Legal Evaluation 2 days Loc. 234 ERL Building 3
RELEASE APPROVED?
Notify requesting party of the reason 1 hour

OD-ERDB for disapproval
RMD Release of information 1 hour
Applicant
Formal Letter of Request No Fees • EO No. 1
DOE (July 24, 2016)
3.5 DAYS
REQUEST FOR COPY OF COAL OPERATING CONTRACT
ABOUT THE SERVICE

Request for copies of the Coal Operating Contract which are public documents.

1. Submission of Request and Records Management Division
1 hour

2. Endorsement to PRDD 1 hour Resource Development Bureau
(OD-ERDB)
3. Evaluation and Endorsement to Coal and Nuclear Minerals Division

1 day
Legal Services (CNMD)
4. Legal Evaluation 2 days Contracts Division – Legal Services
5. Release of Requested Information

1 hour RMD
(Service Contract)
3.5 Working Days
• Formal Letter of Request
LEGAL BASIS
• Executive Order No. 1 (July 24, 2016)
APPLICATION FOR TAX-EXEMPTION CERTIFICATE (TEC) under P.D. 972


1 hour
TL: 4792900
Records Management Division (RMD) Transmittal to OD-ERDB loc. 407 Basement, DOE Main
Building

Treasury Division Payment of Processing Fee 30 mins
Notify Service Contractor of the

Coal and Nuclear Minerals Division (CNMD) /
Technical / Legal Evaluation reason for disapproval Loc. 266 / 234 4F, PNOC Building 6
Contracts Division – Legal Services (CD-LS)
1 day
Technical / Legal requirements satisfied?

No
Yes
Prepare Endorsement Memorandum for

CD-LS Clearance of TEC 1 hour Loc. 234 ERL Building 3
Office of the Director, Energy Resource Development

Endorsement for clearance from ERDB 3 hours Loc. 343 4F, PNOC Building 6
Bureau (OD-ERDB)
Undersecretary / Secretary Clearance for TEC 2 days
Cleared?
No 30 mins
Yes
OD-ERDB TEC Approval
CD-LS Authentication (DOE Dry Seal) 30 mins
Release of TEC
& Transmittal of TEC to DOF and retention of
RMD duplicate copy 30 mins

• Five (5) copies of application form duly signed by company representative, • Php 750 / application • PD. 972
notarized and sealed by Notary Public
Applicant
DOE
•
•
TEC application number, official receipt of processing fee
Company purchase order, use/s, justification
• Administrative Order No. 4 DAYS
• Computation of taxes waived 31 dated October 1, 2012
(5 Days)
APPLICATION FOR TAX-EXEMPTION CERTIFICATE (TEC)
under P.D. 972
ABOUT THE SERVICE
Applying for the Tax-Exemption Certificate (TEC) under P.D. 972
ESTIMATED
PROCEDURES CONTACT UNIT
TIME
1. Submission of complete set of application 1 hour Records Management Division (RMD)
requirements and transmittal to ERDB
2. Payment of processing fee 30 mins Treasury Division
3.Technical / Legal Evaluation 1 day Coal and Nuclear Minerals Division
(CNMD) / Contracts Division-Legal
Services (CD-LS)
4. If technical/legal requirements satisfied: 1 hour CD-LS
- Prepare Endorsement Memorandum for
Clearance of TEC
NOTE: If technical/legal requirements are not
satisfied: - Notify Service Contractor of the
5. Endorsement for clearance to 3 hours Office of the Director, Energy
Undersecretary/ Secretary Resource Development Bureau (OD-
ERDB)
6. Clearance for TEC 2 days Undersecretary /

Secretary
7. If cleared: TEC Approval 30 mins OD-ERDB
NOTE: If not cleared: Notify Service Contractor of the

8. Authentication (DOE Dry Seal) 30 mins CD-LS
9. Release of TEC & Transmittal of TEC to DOE and 30 mins RMD
retention of duplicate copy
4 working days
• Five (5) copies of application form duly signed by company representative, notarized and sealed by Notary Public
• TEC application number, official receipt of processing fee
• Computation of taxes waived
PROCESSING FEE
• Php 750.00/application
LEGAL BASES
• PD. 972
• A.O. No. 31 Series of 2012
APPLICATION FOR COAL RECONNAISSANCE PERMIT

Submission of Complete set

of application requirements
1 hour
TL: 4792900
Records Management Division (RMD) Transmittal of documents to loc. 407 Basement, DOE Main
OD-ERDB
Building
Development Bureau (OD-ERDB) Endorsement for Technical Evaluation 1 hour Loc. 343 4F, PNOC Building 6
Coal and Nuclear Minerals Division (CNMD) Issuance of order of payment 30 minutes Loc. 266 4F, PNOC Building 6
Treasury Division 30 minutes Loc. 233 GF, DOE Annex Building

1 hour
CNMD Endorsement for Area Clearance Notify applicant of the
reason of disapproval
GF, Data Bank Building
1day Loc. 254
Information Services Division (ISD), ITMS Area Clearance Evaluation
No
Free Area?
Yes
CNMD Technical Evaluation 1 day
No
Free Area?
ERDB 3 hours
Review and approval of permit
30 minutes
CNMD Recording of permit
RMD 30 minutes
Release of Permit

1. Application letter and receipt of filing fee
Applicant 2. Proposed work program (6 months), patterned after OEA-TD-Coal-1 Form and
signed by a licensed geologist
• Php 5,200/ block •
•
P.D. 972
Administrative Order No. 3 DAYS
DOE 3. Map showing distribution of work commitments 31 dated October 1, 2012
4. Organizational Chart – Technical
5. Curriculum vitae of technical personnel
6. Detailed cost estimate of reconnaissance expenses
(4.5 Days)
7. Timetable of reconnaissance activities
8. Geologic report signed by a licensed geologist (optional)
APPLICATION FOR COAL RECONNAISSANCE PERMIT
ABOUT THE SERVICE
Applying for Coal Reconnaissance Permit

1. Submission of complete set of 1 hour Records Management Division
application requirements and transmittal of application (RMD)
to ERDB
2. ERDB endorsement for technical evaluation 1 hour Office of the Director-Energy
Bureau
(OD-ERDB)
3. Issuance of order of payment 30 minutes Coal and Nuclear Minerals
Division (CNMD)
4. Payment of processing fee 30 minutes Treasury Division
5. Endorsement of area clearance - Information 1 hour CNMD
Technology and Management Services (ITMS)
6. Area clearance evaluation by ITMS 1 day Information Services Division

(ISD), ITMS
If free area: Technical Evaluation
7. Technical Evaluation 1 day

If passed: Review and approval of permit
8. Recording of permit 30 minutes CNMD

9. Release of permit 30 minutes RMD
3 Working Days
1. Application letter and receipt of filing fee
2. Proposed work program (6 months), patterned after OEA-TD-Coal-1 Form and signed by a licensed geologist
3. Map showing distribution of work commitments
4. Organizational Chart – Technical
5. Curriculum vitae of technical personnel
6. Detailed cost estimate of reconnaissance expenses
7. Timetable of reconnaissance activities
8. Geologic report signed by a licensed geologist (optional)
CHARGES AND FEES

• Php 5,200.00 / block
LEGAL BASES
• P.D. No. 972
• A.O. No. 31, series of 2012
APPLICATION FOR SMALL-SCALE COAL MINING PERMIT

Submission of complete set of 1 hour

TL: 4792900
Records Management Division (RMD) Transmittal of documents to OD-ERDB 1 hour loc. 407 Basement, DOE Main
Building
Office of the Director-Energy Resource 1 hour

Development Bureau (OD-ERDB) ERDB Endorsement for technical evaluation Loc. 343 4F, PNOC Building 6

Coal and Nuclear Minerals Division (CNMD) Issuance of order of payment 30 minutes

Treasury Division Payment of processing fee 30 minutes
CNMD Assessment of the completeness of the 5 hours

submitted application requirements
No
Complete? Notify Applicant of the reason

for disapproval
Yes
Endorsement for area clearance - Information

Technology and Management Services (ITMS)
Information Services Division (ISD), ITMS Loc. 254 GF, Data Bank Building
Area clearance evaluation by ITMS 3 days
No
Free Area?
Yes
ISD, ITMS Issuance of Technical Description
A

A
TL: 4792900
Coal and Nuclear Minerals Division (CNMD)/ Field Verification of 6 days Loc. 343 4F, PNOC Building 6
Information Services Division (ISD) technical personnel with Mining Engineer, Geologist,
and Geodetic Engineer
1 day Loc. 391 / 254 GF, Data Bank Building

ISD Geodetic Evaluation
No
Notify Applicant of the reason for
Free area? disapproval
Yes
CNMD 1 day
Geological Evaluation
Reserve is No
less than 50,000
MT?
Yes
1 day
CNMD Mining Evaluation
No
Viable?
Yes
Energy Resource Review and Approval of permit 6 hours
Development Bureau (ERDB)
1 hour
CNMD Recording of permit
1 hour
Records Management Division (RMD) Release of permit

Please refer to the attached List of Requirements. Php 1,000/hectare • BED Circular 87-03-001
Applicant • OEA Circular 88-03-006
DOE • BED Circular 88-02-002 14 DAYS
(10 Days)
ABOUT THE SERVICE

Securing Small-Scale Coal Mining Permit
HOW TO AVAIL OF THE SERVICE 1. 3 sets of filled-out Form No. SS-1 with the following attachments:
a. Survey plan (1 mylar, 2 white prints) signed by a Geodetic Engineer
PROCEDURES ESTIMATED CONTACT UNIT b. Lot technical description
TIME c. Lot data computation
1. Submission of complete set of 1 hour Records Management Division d. Certificate of residency from the Brgy. Captain and Municipal / City Mayor
application requirements and transmittal to ERDB (RMD) e. Operating agreement and contract of purchase and sale
2. ERDB endorsement for technical evaluation 1 hour Office of the Director, Energy 2. Filled-out Form No. SS-2 with the following attachments:
Resource Development Bureau (OD- a. Geologic map and coal reserve computation
ERDB) b. Detailed mining plan
3. Issuance of order of payment 30 minutes Coal and Nuclear Minerals Division c. Project timetable
(CNMD) d. Table of organization
4. Payment of processing fee 30 minutes Treasury Division 3. Proof of Php 10,000 working capital
4. Filled-out Form No. SS-3
5. Assessment of the completeness of the submitted 5 hours CNMD
5. Business permit
If complete requirements: Endorsement for area clearance For submission after approval of permit but prior to the conduct of any coal
to Information Technology Management Services (ITMS) development/production activities:
1. Environmental Compliance Certificate (ECC)
If not: Notify Applicant of the reason for disapproval 2. Business Permit
6. Area clearance evaluation by ITMS 3 days Information Services Division (ISD),
ITMS Note: For new applications, field verification for at least 6 days may be necessary
If free area: Issuance of Technical Description
If not: Notify Applicant of the reason for disapproval CHARGES AND FEES
7. Field Verification of technical personnel with Mining 6 days CNMD/ ISD
Engineer, Geologist, and Geodetic Engineer • Php 1,000.00 / hectare
8. Geodetic Evaluation 1 day ISD, ITMS
Please refer to A.O. No. 31, series of 2012
If free area: Technical Evaluation
If not: If not: Notify Applicant of the reason for disapproval
LEGAL BASIS
9. Technical Evaluation 1 day CNMD
If reserve is less than 50,000 MT: Mining Evaluation • BED Circular No. 87-03-001, dated March 4, 1987
• BED Circular No. 88-03-006, dated March 22, 1988
If not: Notify Applicant of the reason for disapproval • BED Circular No. 88-02-002, dated February 10, 1988
to the Applicant giving reason for disapproval
10. Mining Evaluation 1 day CNMD
If viable: Review and Approval of permit 6 hours OD-ERDB
11. Recording of permit 1 hour CNMD
12. Release of permit 1 hour RMD
14 Working Days
APPLICATION FOR SAFETY ENGINEER’S AND/OR INSPECTOR’S PERMIT


TL: 4792900
Records Management Division Transmittal of documents to OD-ERDB 1 hour Loc. 407 Basement, DOE Main
(RMD) Building
Office of the Director - Energy Resource ERDB Endorsement for technical evaluation 1 hour Loc. 343 4F, PNOC Building 6
Coal and Nuclear Minerals Issuance of order of payment 30 minutes Loc. 266 4F, PNOC Building 6
Division (CNMD)

Treasury Division Payment of processing fee 30 minutes
CNMD Technical Evaluation 1 day
No
Technically Qualified? Notify Applicant of the reason for
disapproval
Yes
ERDB Review and Approval of Application 0.5 day
No
Approved?
Yes
CNMD Recording of the approved permit 30 minutes
Release of approved permit 30 minutes

RMD

Php 550 / application • A.O. 31 Series of 2012
1. Police clearance
Applicant
DOE
2.
3.
Resume / biodata with 2x2 picture
Photocopy of PRC ID (for Safety Engineer only)
• PD 972
• BED Circular No. 1
2 DAYS
4. Endorsement letter from concerned Coal Operating Contract holder
(3 Days)
APPLICATION FOR
SAFETY ENGINEER’S AND/OR INSPECTOR’S PERMIT
ABOUT THE SERVICE
Securing Permit for New and Existing Safety Engineer and Inspector

1. Submission of complete set of application 1 hour Records Management Division
requirements and transmittal of documents to (RMD)
ERDB
2. ERDB endorsement for technical evaluation 1 hour Office of the Director - Energy
Bureau
(OD-ERDB)
Division (CNMD)
If technically qualified: Review and Approval of

Application
6. Review and Approval of Application ½ day OD-ERDB
If approved: Recording of approved permit 30 minutes CNMD
7. Release of approved permit 30 minutes RMD
2 Working Days
1. Police clearance
2. Resume / biodata with 2x2 picture
3. Photocopy of PRC ID (for Safety Engineer only)
4. Endorsement letter from concerned Coal Operating Contract holder
CHARGES AND FEES

• Php 550.00 / application
LEGAL BASIS

• P.D. 972
• BED Circular No. 87-03-001, dated March 4, 1987
APPLICATION TO POSSESS AND MOVE EXPLOSIVES


1 hour
TL: 4792900
Records Management Division (RMD) Transmittal of documents to OD-ERDB 1 hour Loc. 407 Basement, DOE Main
Building
Office of the Director - Energy Resource ERDB Endorsement for technical evaluation
1 hour
Coal and Nuclear Minerals Issuance of order of payment 30 minutes Loc. 266 4F Floor, PNOC Building 6
Division (CNMD)
Treasury Division Payment of processing fee 30 minutes Loc. 233 GF, DOE Annex Building
Technical Evaluation and Endorsement to Legal

CNMD 1 day
Services (LS)
No Notify Coal Operating

Technically Qualified? Contractor of the reason for
disapproval
Yes
Legal Evaluation 1 day

Legal Services (LS) Loc. 403 ERL Building 3
No
Legally Qualified?
Yes
Approval of application and endorsement to

ERDB Philippine National Police 4 hours
CNMD/RMD Recording and releasing of approved application I hour

1. Purchaser’s license Php 1000 / application • P.D. 972
2. Blaster Foreman’s license • BED Circular No. 1, Series
Applicant
DOE
3.
4.
Consolidated report of acquisition and disposal of explosives
Inventory of explosive/ explosive ingredients (last 12 months) of 1978 3 DAYS
5. Security survey of explosive magazines • A.O. No. 31, series of 2012
Note: For new application, field verification of explosive magazine for at least 5
(2 Days)
days may be necessary
APPLICATION TO POSSESS AND MOVE EXPLOSIVES
ABOUT THE SERVICE

Applying to Possess and Move Explosives

1. Submission of complete set of application 1 hour Records Management Division
requirements and transmittal of documents to ERDB (RMD)
2. ERDB Endorsement for technical evaluation 1 hour Office of the Director - Energy
Bureau
(OD-ERDB)
Division
5. Technical Evaluation and Endorsement to Legal 1 day CNMD
Services (LS)
If technically qualified: Legal Evaluation
If not: Notify Coal Operating Contractor of the reason for
disapproval

If legally qualified: Approval of application and 4 hours ERDB
endorsement to Philippine National Police
disapproval
7. Recording of approved application 30 minutes CNMD

8. Release of approved application 30 minutes RMD
LIST OF REQUIREMENTS 3 Working Days
1. Purchaser’s license
2. Blaster Foreman’s license
3. Consolidated report of acquisition and disposal of explosives
4. Inventory of explosive/ explosive ingredients (last 12 months)
5. Security survey of explosive magazines
Note: For new application, field verification of explosive magazine for at least 5 days may be necessary.
CHARGES AND FEES

• Php 1,000.00 / application
LEGAL BASES
• P.D. 972
• BED Circular No. 1, Series of 1978
APPLICATION FOR BLASTER FOREMAN’S LICENSE


Records Management Division TL: 4792900

Transmittal of documents to OD-ERDB 1 hour Loc. 407 Basement, DOE Main
(RMD) Building
Office of the Director - Energy Resource ERDB Endorsement for technical evaluation Loc. 343 4F, PNOC Building 6
Development Bureau (OD-ERDB) 1 hour
Coal and Nuclear Minerals Issuance of order of payment 30 minutes Loc. 266 4F, PNOC Building 6
Division (CNMD)
CNMD Technical Evaluation and Endorsement to Legal 1 day

Services (LS)
No Notify Coal Operating

Technically Qualified? Contractor of the reason for
disapproval
Yes
Legal Evaluation 1 day Loc. 403 ERL Building 3

Legal Services (LS)
No
Legally Qualified?
Yes
Approval of application and endorsement to

ERDB Philippine National Police 4 hours
CNMD/RMD 1 hour
Recording and releasing of approved application

1. Foreman’s license application Php 1000/ application • P.D. 972
2. Endorsement from Philippine National Police
Applicant
3. Consolidated report of acquisition and disposal of explosives • BED Circular No. 1, Series
DOE 4. Inventory of explosive / explosive ingredients (last 12 months) of 1978
5.
6.
Security survey of explosive magazines
Daily transaction of explosives / explosives ingredients • A.O. No. 31, series of 3 DAYS
2012
APPLICATION FOR BLASTER FOREMAN’S LICENSE
ABOUT THE SERVICE
Securing License for New and Existing Blasters Foreman
PROCEDURES ESTIMATED CONTACT UNIT

TIME
1. Submission of complete set of application requirements 1 hour Records Management Division
and transmittal of documents to ERDB (RMD)
Resource Development Bureau
(OD-ERDB)
3. Issuance of order of payment 30 minutes Coal and Nuclear Minerals Division
(CNMD)
5. Technical Evaluation and Endorsement to Legal Services 1 day CNMD
(LS)

disapproval
If legally qualified: Approval of application and endorsement 4 hours ERDB

to Philippine National Police

disapproval
8. Releasing of approved application 30 minutes RMD
3 Working Days
1. Foreman’s license application
2. Endorsement from Philippine National Police
4. Inventory of explosive / explosive ingredients (last 12 months)
6. Daily transaction of explosives / explosives ingredients
CHARGES AND FEES

LEGAL BASIS
• P.D. 972
APPLICATION FOR EXPLOSIVE PURCHASER’S LICENSE

TL: 4792900
Records Management Division (RMD) Transmittal of documents to OD-ERDB 1 hour Loc. 407 Basement, DOE Main
Building
Office of the Director - Energy Resource ERDB Endorsement for technical evaluation 1 hour
Development Bureau (OD-ERDB) Loc. 343 4F, PNOC Building 6
Coal and Nuclear Minerals Issuance of order of payment 30 minutes

Division (CNMD) Loc. 266 4F, PNOC Building 6
CNMD Technical Evaluation and Endorsement to Legal Services (LS) 1 day
No Notify Coal Operating Contractor

of the reason for disapproval
Technically qualified?
Yes
Legal Evaluation Loc. 403 ERL Building 3

Legal Services (LS) 1 day
No
Legally qualified?
Yes
Approval and endorsement of the application to the

Philippine National Police (PNP) 4 hours
ERDB
CNMD/RMD Recording and releasing of approved application 1 hour

1. Purchaser’s license application Php 1000 / application • P.D. 972
Applicant 2. Endorsement from Chief, Philippine National Police • BED Circular No. 1, Series
DOE
of 1978
4.
5.
Inventory of explosive / explosive ingredients (last 12 months)
Security survey of explosive magazines • A.O. No. 31, series of 2012 3 DAYS
Note: For new application, field verification of explosive magazine for at least 5
days may be necessary
APPLICATION FOR EXPLOSIVE
PURCHASER’S LICENSE
ABOUT THE SERVICE
Applying for the Explosive Purchaser’s License

1. Submission of complete set of application requirements and 1 hour Records Management Division
transmittal of documents to ERDB (RMD)
Resource Development Bureau
(OD-ERDB)
3. Issuance of order of payment 30 minutes Coal and Nuclear Minerals Division
(CNMD)
5. Technical Evaluation and Endorsement to Legal Services (LS) 1 day CNMD

disapproval
6. Legal Evaluation 1 day LS
If legally qualified: Approval of application and endorsement to 4 hours OD-ERDB

Philippine National Police

disapproval
8. Release of approved application 30 minutes RMD
3 Working Days
1. Purchaser’s license application
2. Endorsement from Chief, Philippine National Police
4. Inventory of explosive / explosive ingredients (last 12 months)
Note: For new application, field verification of explosive magazine for at least 5 days may be necessary
CHARGES AND FEES

LEGAL BASIS
• P.D. 972
APPLICATION FOR CERTIFICATE OF COMPLIANCE (COC) FOR COAL IMPORTATION

Submission of application 1 hour
TL: 4792900
30 minutes Loc. 407 Basement, DOE Main
Records Management Division (RMD) Transmittal of documents to OD-ERDB Building
Office of the Director - Energy Resource 1 hour Loc. 343 4F, PNOC Building 6
Development Bureau (OD-ERDB) ERDB Endorsement for technical evaluation

Coal and Nuclear Minerals Division 30 minutes
Issuance of order of payment
(CNMD)
30 minutes
Treasury Division Payment of application/processing fee
Notify Applicant of the
No
CNMD Technically qualified? 1 day
Yes
Endorsement for approval of COC for Importation
Review and approval of COC for Importation 4 hours

ERDB
CNMD/RMD Recording and releasing of approved COC 1 hour

Please refer to the attached List of Requirements Permit Fee – Php 650.00 • R.A. 7638
Applicant • Sec. 60(a)(1), DENR AO
Application Fee – Php 650.00 14, Series of 1993
DOE
• Sec. 104, P.D. 1464
(Tariff and Custom 2 DAYS
Code)
• DC 2012-05-006
• A.O. No. 31, series of
2012
APPLICATION FOR CERTIFICATE OF COMPLIANCE (COC) FOR
COAL IMPORTATION
ABOUT THE SERVICE

Applying for Certificate of Compliance (COC) for Coal Importation

1. Submission of application and transmittal to 1 hour Records Management Division
ERDB (RMD)
Bureau (OD-ERDB)
Division (CNMD)
4. Payment of application/processing fee 30 minutes Treasury Division
If technically qualified: Endorsement for approval of

COC for Importation

6. Review and approval of COC for Importation 4 hours ERDB
7. Recording and transmittal to Records Management 30 minutes CNMD
Division
8. Release of COC 30 minutes RMD
2 Working Days
1.Letter of application with the following data:
a. Name, address and nature of business of the importer
b. Name, description and volume of product to be imported
c. Unit and total import price (FOB, Freight, CIF)
d. Name and address of the supplier
e. Date of loading and load port / country
f. Expected date and place of arrival in the Philippines
g. Name of carrier / vessel
h. Transaction date
i. Reason for importing
2.Guaranteed specifications
3.Proforma invoice
4.Post shipment documents to be submitted 10 days after arrival of shipment:
a. Import entry
b. Commercial Invoice
c. Release certificate
d. Certificate of quality particularly of the product received
e. Other documents relative to the importation
CHARGES AND FEES
• Permit fee: Php 650.00
• Application fee: Php 650.00
LEGAL BASES
• R.A. 7638
• Sec. 60(a)(1), DENR AO 14, Series 1993
• Sec. 104, P.D. 1464 (Tariff and Custom Code)
• DC 2012-05-006
APPLICATION FOR COAL EXPORT CLEARANCE (CEC)

TL: 4792900
Records Management Division (RMD) Transmittal of application to ERDB 1 hour Loc. 407 Basement, DOE Main
Building
Office of the Director - Energy Resource 1 hour

ERDB Endorsement for technical evaluation Loc. 343 4F, PNOC Building 6
Coal and Nuclear Minerals Division Issuance of order of payment 30 minutes Loc. 266 4F, PNOC Building 6
(CNMD)
30 minutes Loc. 233 GF, DOE Annex Building
Treasury Division Payment of application/processing fee
Technical Evaluation reason for disapproval 1 day
No
CNMD Technically qualified?
Yes
Compliance Division Financial Evaluation 1 day Loc. 236 2F, DOE Annex Building
No
Financially qualified?
Yes
CNMD Endorsement for approval of CEC for exportation 30 minutes
ERDB Review and approval of CEC for exportation 4 hours
No
Approved?
Yes
RMD Release of CEC 30 minutes

Please refer to the attached List of Requirements • Permit Fee – Php 650.00 • 1R.A. 7638
Applicant
• Application Fee – Php 650.00 • P.D. 972
DOE
•
•
DC 2012-05-006
A.O. No. 31, series of
3 DAYS
2012
APPLICATION FOR COAL EXPORT CLEARANCE (CEC)
ABOUT THE SERVICE

Applying for Coal Export Clearance (CEC)

1. Submission of application and transmitted to ERDB 1 hour Records Management Division
(RMD)
Bureau (OD-ERDB)

Division (CNMD)
4. Payment of application/processing fee 30 minutes Treasury Division
If technically qualified: Financial Evaluation
6. Financial Evaluation 1 day Compliance Division

If financially qualified: Endorsement for approval of CEC 30 minutes CNMD
foe exportation
7. Review and approval of CEC for Exportation 4 hours ERDB

If approved: Release of CEC 30 minutes RMD
3 Working Days
LIST OF REQUIREMENTS CHARGES AND FEES

1. Letter of application with the following data: • Permit fee: Php 650.00
a. Name, address and nature of business of the exporter • Application fee: Php 650.00
b. Name, description and volume of product to be exported
c. Unit and total export price (FOB, Freight, CIF) LEGAL BASES
d. Name and address of the buyer • R.A. 7638
e. Date of loading and unload port / country • P.D. 972
f. Expected date and place of arrival in the Philippines • DC 2012-05-006
g. Transaction date • A.O. No. 31, series of 2012
h. Reason for exporting
2. Guaranteed specifications
3. Proforma invoice
4. Post shipment documents to be submitted 10 days after arrival of shipment:
a. Export entry
b. Commercial Invoice
c. Release certificate
d. Certificate of quality particularly of the product received
e. Other documents relative to the exportation
APPLICATION FOR ACCREDITATION OF COAL TRADERS AND REGISTRATION OF COAL END-USERS

TL: 4792900
Records Management Division (RMD) Transmittal of application to ERDB 30 minutes Loc. 407 Basement, DOE Main
Building
Energy Resource Development Bureau (ERDB)/ DOE 1 hour Loc. 343 4F, PNOC Building 6
ERDB Endorsement for technical evaluation
Field Office
Coal and Nuclear Minerals Division (CNMD)/ 30 minutes Loc. 266 4F, PNOC Building 6
DOE Field Office Issuance of Order of Payment
Treasury Division Payment of application fee 30 minutes Loc. 233 GF, DOE Annex Building

CNMD Technical Evaluation reason for disapproval 1 day
No
Yes
Contracts Division Legal Evaluation 1 day Loc. 234 ERL Building 3
No
Legally qualified?
Yes
ERDB Review and approval of COA / COR 4 hours
CNMD/RMD Recording and releasing of COA / COR and Coal 1 hour

Transport Permit

Please refer to the attached List of Requirements APPLICATION FEE • DOE Circular No. 2012-05-
Applicant Coal Traders Accreditation: Php 3,500.00 006
DOE • P.D. 972
Note: Field verification of coal storage facility for at least 3 days may
be necessary
Coal End-users Registration: Php 5,000.00
• R.A. 7638 3 DAYS
APPLICATION FOR ACCREDITATION OF COAL TRADERS AND
REGISTRATION OF COAL END-USERS
ABOUT THE SERVICE

Applying for the Coal Trader’s Accreditation and Coal End-User’s Registration
1. Coal Trader Accreditation
HOW TO AVAIL OF THE SERVICE a. Duly accomplished application form (ERDB Form No. 2011-1)
b. Certificate of Registration issued by proper government agencies such as, Securities and Exchange
Commission, Department of Trade and Industry or Cooperative Development Authority
PROCEDURES ESTIMATED TIME CONTACT UNIT c. Coal supply contract and/or purchase agreement, if applicable, or Deed of Undertaking with a COC D/P
holder, independent SSCMP holder or foreign coal supplier for a period of at least one (1) year
1. Submission of application and transmittal to ERDB 1 hour Records Management Division d. ECC of coal storage facility
(RMD) e. Current business permit
f. Other supporting and relevant documents that the DOE may find necessary for the proper evaluation of
2. ERDB Endorsement for technical evaluation 1 hour Office of the Director – Energy the application
Bureau 2. Coal End-user Registration
(OD-ERDB)/ DOE Field Office
a. Duly accomplished application form (ERDB Form No. 2011-2)
3. Issuance of order of payment 30 minutes Coal and Nuclear Minerals Commission, Department of Trade and Industry or Cooperative Development Authority
Division (CNMD)/ DOE Field c. Technical specifications of coal-fired equipment and location; and
Office d. ECC of coal storage facility
e. Current business permit
4. Payment of application/processing fee 30 minutes Treasury Division f. Other supporting and relevant documents that the DOE may find necessary for the proper evaluation of
the application
Note: Field verification of coal storage facility for at least 3 days may be necessary
6. Legal Evaluation 1 day Contracts Division CHARGES AND FEES

If legally qualified: Review and approval of COA/ COR 4 hours ERDB Coal Traders Accreditation
If not: Notify Applicant of the reason for disapproval • Application fee: Php 3,500.00
Coal End-users Registration

7. Recording of COA/ COR and Coal Transport Permit 30 minutes CNMD • Application fee: Php 5,000.00
8. Release of COA/ COR 30 minutes RMD

3 Working Days
LEGAL BASIS
• DOE Circular No. 2012-05-006
• P.D. 972
• R.A. 7638
APPLICATION FOR RENEWAL OF ACCREDITATION OF COAL TRADERS AND REGISTRATION OF COAL END-USERS

TL: 4792900
Records Management Division (RMD) Transmittal of application to ERDB 30 minutes Loc. 407 Basement, DOE Main
Building
Energy Resource Development Bureau 1 hour Loc. 343 4F, PNOC Building 6
(ERDB)/DOE Field Office ERDB Endorsement for technical evaluation
Coal and Nuclear Minerals Division Issuance of Order of Payment

(CNMD)/DOE Field Office 30 minutes Loc. 266 4F, PNOC Building 6
Payment of application fee Loc. 233 GF, DOE Annex Building

Treasury Division 30 minutes
CNMD reason for disapproval 1 day
No
Yes
Compliance Division Financial Evaluation 1 day Loc. 236 2F, DOE Annex Building
No
Financially qualified?
Yes
CNMD Endorsement and recommendation for approval 30 minutes

of COA / COR
ERDB/RMD Review and approval of COA / COR and Coal 4.5 hours
Transport Permit (CTP)
Release of COA/COR

Please refer to the attached List of Requirements • Coal Traders Accreditation: Php • DOE Circular No. 2012-05-
Applicant 3,500.00 006
DOE • P.D. 972
• Coal End-users Registration: Php • R.A. 7638 3 DAYS
5,000.00 • A.O. No. 31, series of 2012
APPLICATION FOR RENEWAL OF ACCREDITATION OF COAL
TRADERS AND REGISTRATION OF COAL END-USERS
ABOUT THE SERVICE
Applying for the renewal of Coal Trader’s Accreditation and Coal End-User’s Registration
HOW TO AVAIL OF THE SERVICE LIST OF REQUIREMENTS
ESTIMATED TIME 1. Coal Trader Accreditation

PROCEDURES CONTACT UNIT a. Duly accomplished application form (ERDB Form No. 2011-1)
1. Submission of application and transmittal to ERDB 1 hour Records Management Division b. Certificate of Registration issued by proper government agencies such as, Securities and Exchange
(RMD) c. Coal supply contract and/or purchase agreement, if applicable, or Deed of Undertaking with a COC D/P
2. ERDB Endorsement for technical evaluation 1 hour Office of the Director – Energy holder, independent SSCMP holder or foreign coal supplier for a period of at least one (1) year
d. ECC of coal storage facility
Resource Development e. Current business permit
Bureau f. Other supporting and relevant documents that the DOE may find necessary for the proper evaluation of the
(OD-ERDB)/ DOE Field Office application
2. Coal End-user Registration

3. Issuance of order of payment 30 minutes Coal and Nuclear Minerals a. Duly accomplished application form (ERDB Form No. 2011-2)
Division (CNMD)/ DOE Field
Office c. Technical specifications of coal-fired equipment and location; and
d. ECC of coal storage facility
4. Payment of application fee 30 minutes Treasury Division
e. Current business permit
5. Technical Evaluation 1 day CNMD f. Other supporting and relevant documents that the DOE may find necessary for the proper evaluation of the
application
If technically qualified: Financial Evaluation Note: Field verification of coal storage facility for at least 3 days may be necessary
CHARGES AND FEES

Coal Traders Accreditation
• Application fee: Php 3,500.00
6. Financial Evaluation 1 day Contracts Division
Coal End-users Registration
• Application fee: Php 5,000.00
If financially qualified: Endorsement of recommendation 30 minutes CNMD
for approval of COA/ COR
LEGAL BASIS
• DOE Circular No. 2012-05-006
If not: Notify Applicant of the reason for disapproval • P.D. 972
• R.A. 7638
7. Review and approval of COA/ COR and Coal 4 hours ERDB
Transport Permit (CTP)
8. Release of COA/ COR 30 minutes RMD
3 Working Days

1 hour
TL: 4792900
Loc. 407 Basement, DOE Main
Records Management Division (RMD) Transmittal of documents to ERDB Building

ERDB Endorsement to Legal Services Notify Coal Operating 1 hour Loc. 343 4F, PNOC Building 6
Contractor of the
Legal Evaluation Loc.403 ERL Building 3

Legal Services (LS)
No
Legally qualified?
2 days
Yes
Endorsement to Bureau of Immigration

LS and OD-ERDB
RMD Release of Visa Endorsement

1 hour

1.Letter of endorsement of COC holder to DOE No Fees PD 972
Applicant
2.Certified true copy of passport of applicant
DOE
2.5 DAYS
ABOUT THE SERVICE
Applying for Visa Endorsement

1. Submission of application 1 hour Records Management Division
(RMD)
2. Transmittal of documents to ERDB
3. ERDB Endorsement to Legal Services 1 hour Office of the Director, Energy

Bureau (OD-ERDB)
4. Legal Evaluation 2 days Legal Services (LS) and OD-

ERDB
If legally qualified: Endorsement to Bureau of
Immigration

disapproval
5. Release of Visa Endorsement 1 hour RMD
2.5 Working Days
1. Letter of endorsement of COC holders to DOE

2. Certified true copy of passport of applicant
LEGAL BASIS
• P.D. 972
RENEWABLE ENERGY MANAGEMENT BUREAU (REMB)
DURATION
(WORKING DAYS)
PROCESS
FROM TO
PROPOSED REGISTRATION PROCESS OF

RENEWABLE ENERGY DEVELOPER (STAGE 1)
PROPOSED REGISTRATION PROCESS OF 180 45

RENEWABLE ENERGY DEVELOPER (STAGE)
PROPOSED REGISTRATION PROCESS OF

RENEWABLE ENERGY DEVELOPER (STAGE 3)
APPLICATIONS FOR ACCREDITATION OF A 15 15

BIOFUEL MANUFACTURER
REGISTRATION PROCESS OF RENEWABLE ENERGY DEVELOPER (Stage 1)

RE Applicant
DOE-Records shall receive the application (including

subsequent documents). DOE-Records endorse
Records Management Division
application to RE-REC Secretariat Sec. 1. Receipt of RE
(RMD)
(1 working day) Contract Application
TL: 4792900
Issue acknowledgement letter and order of payment for application fee to the Loc. 338 4F, Multi Purpose Building
RE-REC Secretariat
applicant. (1 working day)
Simultaneous
Upon receipt of the copy of application fee, AB

RE-REC Secretariat
endorse the application to ITMS for area clearance
Conduct area evaluation and validation and Loc. 254 GF, Data Bank Building
ITMS
provide evaluation report after 3 working days
Sec. 2. RE Contract
Area Clearance
RE-REC shall deny the application or if area is

Is the RE application with pending RE application of the same
NO
free of conflict?* resource, the application shall be placed on
queue through a written notice.
(3 working days)
YES
AC
For SESC Rooftop Application within existing SESC, the exact coordinates of the For RESC Application overlapping with existing RESC of other RE technologies, the
former may be carved out if the following exists: former may pursue by submitting a written acknowledgment of such fact and the prior
•Existing SESC is under construction or in commercial operation and does not rights of existing RE contract holder or a requirement to secure a clearance. (3 working 45 DAYS
cover the proposed rooftop area. days)
•Existing SESC is compliant with Milestone obligation and does not include the For RESC Application within protected area, RE-REC Secretariat shall notify the
proposed rooftop area in its FS and WP. applicant

AB
Records Management Division Upon receipt of the copy of application fee, RE-
(RMD) REC Secretariat shall determine its
RE-REC Secretariat completeness and notify applicant
RE-REC Secretariat shall require applicant in TL: 4792900

Loc. 338 4F, Multi Purpose Building
writing to complete the requirements within 5
RE-REC Secretariat Is the RE application NO working days upon receipt of notice
complete?
YES
Sec. 3. Completeness
of RE Application
RE-REC Secretariat shall notify applicant and issue Loc. 254 GF, Data Bank Building
ITMS Has the RE applicant
order of payment for processing fee YES submitted lacking
documents within 5
days?
NO
Has the Processing fee

been paid within 3 Application shall be deemed withdrawn
NO
working days upon
receipt of notice?
YES
AC
For SESC Rooftop Application within existing SESC, the exact coordinates of the For RESC Application overlapping with existing RESC of other RE technologies, the
former may be carved out if the following exists: former may pursue by submitting a written acknowledgment of such fact and the prior
•Existing SESC is under construction or in commercial operation and does not rights of existing RE contract holder or a requirement to secure a clearance. (3 working 45 DAYS
cover the proposed rooftop area. days)

AC
TL: 4792900
RE-REC Secretariat/Legal Service Endorse the application to the Legal Services Loc. 338 4F, Multi Purpose Building
(LS) (for legal evaluation in 3 working days)
Director, Legal Service/REMB LS shall endorse the legally qualified application to the REMB Loc. 403 ERL Building 3
(for technical evaluation in 5 working days)
Director, REMB/FS Endorse the financially qualified application to the Financial Loc. 373 2F, DOE Annex Building
Services (for financial evaluation in 5 working days)
Notify applicant and require to submit lacking

Concerned RE-REC member document within 5 working days upon receipt of
Is the RE application compliant notice
with all the requirements? NO
YES
Endorse the application to RE-REC for deliberation Has the RE applicant
RE-REC Secretariat and appropriate action (3 working days) YES complied the requirements in
5 working days?
RE-REC shall issue resolution to the Secretary to NO

award the contract (3 working days) Concerned unit will endorsed to RE-REC for
deliberation
Sec. 5. RE Contract
Evaluation
Secretary shall act within 3 working days RE-REC Chair shall issue a disqualification letter with
the instruction to retrieve the application
documents
RE-REC Chair shall notify applicant in writing the
date of signing of contract which shall be within
15 working days from receipt of notice. (1
working day) RE-REC shall proceed to evaluate the next in line
application.
Did the Applicant signify it’s Application is deemed

interest to proceed the signing within NO abandoned/withdrawn and area will
the prescribed period? remain open for application
YES
RE-REC members shall initial on the contract (5
working days)
Secretary shall sign the contract (5

working days)
Signed RESC and CoR shall be released upon RE

Developer‘s payment of the signature bonus and
posting of performance bond, respective. (1
working day)
For SESC Rooftop Application within existing SESC, the exact coordinates of the
former may be carved out if the following exists:
For RESC Application overlapping with existing RESC of other RE technologies, the
former may pursue by submitting a written acknowledgment of such fact and the prior
45 DAYS
•Existing SESC is under construction or in commercial operation and does not rights of existing RE contract holder or a requirement to secure a clearance. (3 working
cover the proposed rooftop area. days) (180 Days)
HARMONIZED RENEWABLE ENERGY (RE) CONTRACT APPLICATION CHECKLIST OF REQUIREMENTS
(Renewable Energy Operating Contract under R.A. No. 9513)
A. Preliminary Requirements
1. Geothermal, Hydro, Wind, Solar and Ocean/Current Energy Only
Letter of Intent/ Application;
Duly accomplished RE Contract Application Form;
Proposed RE Project Site/Area Location Description/Map complies with Annex A
2. Biomass Energy Only
Letter of Intent/ Application;
Duly accomplished RE Contract Application Form;
Proposed RE Project Site/Area Location Description/Map complies with Annex A
Feasibility Study / Plant Description;
Biomass Feedstock Supply Agreement;
Environmental Clearance Certificate (ECC if > 5MW, CNC if<5MW);
Wood Processing plan permit under MAO 50; (if feedstock is woodchip);
Supply contract for existing plantation (if feedstock is woodchip);
Payment of application/processing fee upon completion of all requirements.
B. Legal Requirements
1. Individual or Proprietorship
Birth Certificate- duly authenticated by National Statistics Office (NSO);
Business Permit- certified true copy; and
Department of Trade and Industry (DTI) Registration (if applicable)
2. Corporation/ Joint Venture/ Consortium/ Cooperative

Securities and Exchange Commission (SEC) Registration- original SEC-certified, if applicant is a Cooperative, the
Articles of Incorporation and By Laws shall be certified by the Cooperative Development Authority (CDA);
By-Laws and Articles of Incorporation- original SEC-certified;
Certification authorizing its representative to negotiate and enter into RE Contract with the DOE (Original);
Latest General Information Sheet;
Business Permit
Controlling Stockholders and Percentage of their Holdings;
Organizational Chart of the Company;
Parent/ Subsidiary/Affiliates (if applicable); and
Company Profile
C. Technical Requirements
Track Record or Experience;
Work Program with financial commitment per activities;
Curriculum Vitae of Management and Technical Personnel;
List of Technical Consultants with corresponding contract between the developer and the consultants
showing their respective qualifications; and
List of existing company-owned and leased equipment appropriate for the RE project with the
corresponding description
D. Financial Requirements
Annual Report or Audited Financial Statements (FS) for the last two (2) years from the filing date and latest
Unaudited FS duly signed by the responsible official such as the President and/or Chief Finance Officer if
the Audited FS is more than six (6) months old at the time of filing;
Original Bank certification to substantiate the cash balance as of the latest Unaudited FS;
Projected Cash Flow Statement for two (2) years covering fund sources and uses for the particular offered
area, other applied OCSP areas, renewable energy service contract applications, existing service/operating
contracts with DOR and other existing business, if applicable, with supports by any or all of the following:
• Sales Agreement/Purchase Order of buyer for projected revenues on existing
Operations (Photocopy)
• Sworn Letter of Commitment from stockholders for additional equity/cash
infusion within one (1) year of operation (Original)
• Bank-approved loan/credit line earmarked for the proposed operation (Original); and
In addition, for newly organized corporation or subsidiary corporation with insufficient funds to finance
the proposed work program with guarantee from parent company:
• Parent Company's financial documents per items 1 and 2 above
• Duly notarized Letter of Undertaking/Support from the Parent Company to fund
the work program
In case of foreign parent company, the documents shall be duly authenticated by the
Philippine Consulate having the appropriate jurisdiction over the said parent company.
APPLICATIONS FOR ACCREDITATION OF A BIOFUEL MANUFACTURER

Submit application and

Applicant/Company Representative requirements
TL: 4792900
Checking of submitted documents based on AFETD Loc. 322 Basement, Multi Purpose
Supervising SRS/Senior SRS, Biomass Division checklist Building
0.5
No
Complete?
Yes
Applicant/Company Representative Payment of processing fee
Senior SRS or SRS II Inspection of Facility and 2

sample taking of Plant Site**
ERTLS Laboratory Test Loc. 246 ERL Building 1

7
No
REMB Meets PNS? Loc. 336 4F, Multi Purpose Building

0.5
Yes
Evaluation/Recommendation/ Endorsement for DOE-

Chief, Biomass Division Accreditation
3
Approval of Biofuel Producer

Secretary Accreditation 1
Recording, Transmittal, Posting at the DOE website

Biomass Division 1

Applicant 1) Submission of requirements per attached CME Manufacturer Accreditation Application Form Joint Administrative Order No. 2008-1 series E.O. 197
and Checklist of 2008 Administrative Order No.
DOE
2) Official receipt
Processing Fee Php 5,000.00
31 dated October 1, 2012 15 DAYS
** Excluding site visits / field
verifications
ENERGY UTILIZATION AND MANAGEMENT BUREAU (EUMB)
DURATION
(WORKING DAYS)
PROCESS
FROM TO
APPLICATIONS FOR CERTIFICATE OF AUTHORITY

TO IMPORT (CAI) 4 2.5
(Natural Gas Vehicle Program for Public
Transport)
APPLICATIONS FOR CERTIFICATE OF

ACCREDITATION (CA) 20 14
(Natural Gas Vehicle Program for Public
Transport)
ENERGY AUDIT SERVICES: PRELIMINARY AUDIT 7 5
ENERGY AUDIT SERVICES: DETAILED AUDIT 27 18
APPLICATIONS FOR ENERGY SERVICE COMPANY 16 13

(ESCO) ACCREDITATION
SEC 1ST ENDORSEMENT FOR ISSUANCE OF DOE New 6

2ND ENDORSEMENT
APPLICATIONS FOR CERTIFICATE OF AUTHORITY TO IMPORT (CAI)
(Natural Gas Vehicle Program for Public Transport)

Director, Energy Utilization Management Bureau Submission of complete set*

EUMB of application requirements DL: 8402289
TL: 4792900
Loc. 333 3F, DOE Main Building
SRS II, Alternative Fuels and Energy Technology Division Checklisting / official acceptance / recording
Loc. 209

Chief, Treasury Division Php 750.00
Ground Floor, DOE Annex
Bldg.
Verification of imported components / determination / approval of

Sr. SRS / Supv. SRS, Alternative Fuels and Energy Technology Tariff Heading Reference
Division
Director, EUMB Endorsement for approval of CAI

0.5 3F, DOE Main Building
Undersecretary Approval of CAI

0.5
Recording / transmittal of
approved CAI / copy furnished to Information & Data Management
Chief, Alternative Fuels and Division, Information Technology &
Management Services 0.5 209 3F, DOE Main Building
Energy Technology Division

Three (3) sets of the following: Department Circular
Applicant
DOE 1)Filled-out and Notarized Application Form
Php 750.00
2006-004-0004/2004-04-004 2.5 DAYS
2)Photocopy of valid Certificate of Accreditation & EO 396
** Excluding site visits / field
verifications
3)Profoma Invoice (4 Days)
4)Official Receipt
APPLICATIONS FOR CERTIFICATE OF ACCREDITATION (CA)
(Natural Gas Vehicle Program for Public Transport)

Director, Energy Utilization Management TL: 4792900

Submission of complete set of Loc. 333 3F, DOE Main Building
Bureau (EUMB) application requirements 0.5
Chief, Alternative Fuels and Energy Loc. 209 3F, DOE Main Building
Technology Division Checklisting / official acceptance / recording
Chief, Treasury Division Payment of processing fee 10 Loc. 233 GF, DOE Annex Building
Php 5,000.00
Sr. SRS/Supv. SRS, Alternative Fuels and Energy Technology Technical validation / inspection / evaluation of
application /
Division preparation of report
Chief, Alternative Fuels and Endorsement of application to

Energy Technology Division NGVPPT*** Committee 1
Director, EUMB / NGVPPT Committee Deliberation and recommendation
Undersecretary / Secretary Approval of CA
Recording / transmittal of
Sr. SRS/Supv. SRS, Alternative Fuels and Energy Technology approved CA / copy furnished to Information & Data
Division Management Division, Information Technology & 0.5
Management Services

Three (3) sets of the following:
Applicant
Department Circular
DOE
1)Filled-out and Notarized Application Form
2)Business Name and Brand
Php 5,000.00
2006-04-0004 14 DAYS
3)Business Proposal / Feasibility Study
*** NGVPPT – Natural Gas 4)Business permits
5)Technical licensing agreement / certification
(20 Days)
Vehicle Program for Public
Transport 6)Official Receipt
7)Other documents as required by DOE-EUMB/AFETD & NGVPPT-TWG/DOE-TWG
ENERGY AUDIT SERVICES: PRELIMINARY AUDIT

Submission of request
for energy audit
TL: 4792900
Office of the Director, EUMB Receive / Endorse application
1
Director, EUMB / Chief, Energy Efficiency & Preparation / transmittal of reply and
Conservation Division (EECD) schedule of energy audit
Senior Science Research Specialist (SRS) / SRS II, Conduct of energy audit
EECD 1
Supervising SRS / Senior SRS, EECD Preparation of audit report 1
Chief, EECD
Review of audit report for approval
Director, EUMB Approval of audit report
Chief, EECD Transmittal of audit report / issuance of Order

of Payment
1
Chief, Treasury Division Payment of processing fee

Applicant 1)Letter of request from the company Php 20,200.00 E.O. 197
DOE 2)Letter of confirmation of energy audit schedule and pre-energy
audit data requirement
Administrative Order No.
31 dated October 1, 2012
5 DAYS
3)Post-energy audit survey form for energy audit services feedback
report
ENERGY AUDIT SERVICES: DETAILED AUDIT

Submission of letter request

for energy audit
TL: 4792900
Office of the Director, EUMB Receive / Endorse application Loc. 333 3F, DOE Main Building
1 Loc. 214 3F, DOE Main Building
Director, EUMB / Chief, Energy Efficiency & Preparation / transmittal of reply and schedule of
energy audit
Conservation Division (EECD)
Senior Science Research Specialist (SRS) / SRS II, Conduct of energy audit 5
EECD
Preparation of audit report 10

Supervising SRS / Senior SRS, EECD
Review of audit report for approval

Chief, EECD
1
Approval of audit report

Director, EUMB
Chief, EECD Transmittal of audit report / Issuance of Order of

Payment
1

Chief, Treasury Division Payment of processing fee

1)Letter of request from the company •Detailed audit - Php 39,000.00 E.O. 197
Applicant 2)Letter of confirmation of energy audit •Detailed audit with Administrative Order No. 31
DOE
schedule and pre-energy audit data Thermal Efficiency Testing- Php 45,200.00 dated October 1, 2012
requirement
3)Post-energy audit survey form for energy
audit services feedback report
•Electrical System Audit -
•Electrical System Audit with
Thermal Scanner -
Php 31,700.00
Php 37,700.00
18 DAYS
•Boiler Efficiency Test
(SOX, NOX, CO2, O2, CO) Php 15,480.00
•Boiler Efficiency Test
(CO2, O2, CO) Php 7,980.00
APPLICATIONS FOR ENERGY SERVICE COMPANY (ESCO) ACCREDITATION

Submission of complete set TL: 4792900

Office of the Director, EUMB 1 Loc. 333 3F, DOE Main Building
of application requirements

Chief, Energy Efficiency & Conservation Division Checking on the completeness of the application documents.
3
(EECD) Company inspection and verification.
Incomplete
Complete
Final Assessment
EECD Re-evaluation of application 2
Drafting of Report
Treasury Payment of Processing fee Loc. 233 GF, DOE Annex Building
EECD Endorsement to Accreditation Committee (ESCO)
ESCO Committee (EUMB, LS, IAS) Final Review / Deliberation / Recommendation for Approval
3
OSEC Approval 2
Treasury Payment of Certification of Accreditation
1
EECD Issuance Certification of Accreditation

1)Application Form
1. Processing Fee Php 5,000.00 D.C. 2008-09-0004
Applicant 2)SEC Registration
3)Company Profile / Background 2. Accreditation Certificate Fee Php 10, 000.00
DOE
4)Financial Performance / Condition
5)Company Ownership / Management
Total Fees – Php 15, 000.00
13 DAYS
6)Performance Track Record (Past & Present)
7)List of Personnel
8)List of Energy Audit Equipment and Instruments
SEC 1ST ENDORSEMENT FOR ISSUANCE OF DOE 2ND ENDORSEMENT

TL: 4792900
Director, Energy Utilization Management Bureau Submission of complete set 0.5 Loc. 333 3F, DOE Main Building
(EUMB) from SEC
Loc. 214 (EECD) 3F, DOE Main Building

Chief, SRS / Supervising SRS, EUMB and Legal Technical Legal Review 2 Loc. 403 (LS) ERL Building 3
Services (LS) Review
Senior SRS / SRS II, EUMB Preparation of DOE Endorsement to SEC

0.5
Supervising SRS / Chief SRS / Endorsement of 2nd

Endorsement to SEC
Bureau Director, EUMB
Approval / Signing of 2nd

Director, EUMB Endorsement to SEC 0.5
Recording / transmittal
Clerk IV, EUMB of 2nd Endorsement to SEC 0.5

1)Letter of 1st endorsement from SEC No fees
Applicant
DOE 2)Accomplished SEC Application Form with attached SEC required
documents 6 DAYS
ELECTRIC POWER INDUSTRY MANAGEMENT BUREAU
DURATION
FROM TO
ENGAGEMENT OF GENERATION COMPANIES IN ENERGY
REGULATIONS NO. 1-94 PROGRAM 68 48
(THROUGH THE ESTABLISHMENT OF TRUST ACCOUNTS)
PROCESSING OF CERTIFICATE OF ENDORSEMENT (COE) 68 + 4.5 26 to 28 DAYS

TO THE ENERGY REGULATORY COMMISSION (ERC)
GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES

76 45 DAYS
UNDER ER 1-94, AS AMENDED PROCESS FLOW IN ACCESSING
per Project Proposal
DLF AND RWMHEEF
GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES 64 57 DAYS
UNDER ELECTRIFICATION FUND OF ER 1-94, AS AMENDED
AVAILMENT OF SUBSIDY UNDER THE NATIONWIDE
INTENSIFICATION OF HOUSEHOLD ELECTRIFICATION (NIHE) 51 44 Days per Project
Proposal
PROGRAM
QUALIFIED THIRD PARTY APPLICATIONS FOR ENDORSEMENT New 57.5
TO ERC
APPLICATIONS FOR PV MAINSTREAMING PROGRAM UNDER New 64

ELECTRIFICATION FUND OF ER1-94, AS AMENDED
PROCESSING OF 1ST ENDORSEMENT TO THE SECURITIES AND New 2

EXCHANGE COMMISSION (SEC)
CLEARANCE TO UNDERTAKE SYSTEM IMPACT STUDY (SIS)
ENDORSEMENT TO THE NATIONAL GRID CORPORATION OF New 2.5 (Non – RE)
THE PHILIPPINES (NGCP)
PROCESSING OF CLEARANCE TO UNDERTAKE SYSTEM IMPACT

STUDY (SIS) ENDORSEMENT TO THE NATIONAL GRID New 2 to 4 DAYS
CORPORATION OF THE PHILIPPINES (NGCP)
ENDORSEMENT OF CERTIFICATE OF NON-OVERLAP (CNO) &

CERTIFICATION PRECONDITION (CP) TO THE NATIONAL New 2.5
COMMISSION ON INDIGENOUS PEOPLES (NCIP)
CERTIFICATION TO THE PHILIPPINE NATIONAL POLICE (PNP) AS

A REQUIREMENT FOR THE ISSUANCE OF THE LICENSE TO New 2.5
POSSESS EXPLOSIVES/EXPLOSIVE INGREDIENTS/CONTROLLED
CHEMICALS AS PURCHASER
APPLICATION FOR DIRECT CONNECTION New 65

APPLICATION FOR CERTIFICATE OF ENDORSEMENT TO New 7
DEPARTMENT OF AGRARIAN REFORM (DAR)
APPLICATIONS FOR CERTIFICATE OF ENDORSEMENT TO BOI 24 19
ENGAGEMENT OF GENERATION COMPANIES IN ENERGY REGULATIONS NO. 1-94 PROGRAM
(THROUGH THE ESTABLISHMENT OF TRUST ACCOUNTS)
Submission of application with

complete supporting documents
Receipt/Endorsement of the application to Power Planning TL: 4792900

& Development Division (PPDD) and Rural Electrification Loc. 414 4F, DOE Main Building
Office of the Director, EPIMB 1
and Management Division (REAMD)
Sr. SRS, REAMD/PPDD/REMB Evaluation of Application and Determine the

completeness of documentations 4
REAMD coordinate with GENCOs for the transmittal of E- Loc. 417 4F, DOE Main Building
Sr. SRS-REAMD Copy Template MOA 2
Forging / Review of MOA 10

REAMD / Legal Services
Submission of signed
Sr. SRS-REAMD / GENCOs and notarized MOA/Review 22
of Legal
OSEC / USEC / OD/IAS / FS Approval and Signing of memorandum to the secretary 3

endorsing *
Legal Services Notarization of MOA 5 Loc. 403 ERL Building 3
Sr. SRS, REAMD/PPDD

Releasing of MOA to PPDD 1
1.) Letter Request addressed to the Office of the Secretary, Attention to the Office of the Undersecretary, copy furnished - Sec. 5(i) of
Applicant No fees
Office of Director of Electric Power Industry Management Bureau
2.) Company Profile of the Generation Company RA7638
DOE - Rule 29 Part A of
3.) Articles of Incorporation
4.) By-Laws RA9136-IRR
For Signing/Approval of MOA 5.) Project Background/Description
➢ Office of the Secretary 6.) Official name of the Generation Facility
7.) Exact Location/Address of the Generation Facility 48 DAYS
* MOA signing will be scheduled 3 times a 8.)Commissioning Target/Date
week in a designated room at Power 9.) Off-taker of Electricity as confirmed with the signed PSA
Bureau. A Memo will be issued to the
concerned DOE officials informing them of
10.) Host Community/ies and/or People affected while on Commercial Operations
11.) Installed Capacity/Dependable Capacity
12.) Historical Power Generation Data (for existing Generation Facility)
(68 Days)
the scheduled MOA signing 13.) Service/Operating Contract (for Renewable Energy-Based Generation Facility)
14.) Certificate of Assumption of Accountability (applicable to the Successor Generation Company that takes on
the Ownership/Operatorship of the Previous Generation Company whether under a new name or using the
same company name as the case maybe)
15.) Contact details of the Generation Company to include the name, designation, telephone
numbers and e-mail address of its designated contact person/s
PROCESSING OF CERTIFICATE OF ENDORSEMENT (COE) TO THE ENERGY REGULATORY COMMISSION (ERC)

TL: 4792900
0.5 Loc. 202/386 4F, DOE Main Building
SRS II, Power Planning & Development Evaluation of application
Division (PPDD)
For Renewable Energy (RE) projects
REMB endorsement 2
SRS, Rural Electrification and Management MOA on the establishment

15
Division (REAMD) of trust accounts
SRS II, PPDD Preparation of COE and memorandum

1
Chief SRS, PPDD Review and endorsement of COE and Memorandum

EPIMB Director Review & Signing of memorandum, endorsing the MOA
Assistant Secretary and COE for his approval and signature 3
Undersecretary
DOE Senior Undersecretary Approval & Signing of MOA 1 to 2
Office of the DOE Secretary Approval & Signing of COE 1 to 3
SRS II, REAMD / Legal Services Transmittal to EPIMB-PPDD of signed COE & MOA 0.5
Notarization of MOA 1

Applicant 1. Letter of Request addressed to the DOE Secretary, Attention to the Undersecretary for Power and EPIMB Director ▪ Minimum of P500.00 (<1MW) ERC Documentary Requirements for
(parallel submission to DOE Records Division and EPIMB-PPDD) ▪ P1,000.00 (1MW to <10MW) Issuance of Certificate of Compliance
2. Company Profile ▪ Maximum of P10,000.00 or P100.00 (COC) to Power-Generating Facilities
3. Project Background/Description to include the installed capacity, plant type, exact location/address of the power- per MW of installed capacity whichever
DOE generating facility, official name of the power-generating facility, target commissioning date, off-taker of the is higher for 10MW and above
electricity, host community/ies, etc.) ERC Resolution 16 Series of 2014
4. Articles of Incorporation of Company Article 3 Section 2 (ee) ii/iv
5. By-Laws of the Company
6. Certificate of Assumption of Accountability (applicable to the successor company that takes on the Ownership
and/or takes-over the operations of the previous generation company whether under a new name or using the same 26 TO 28 DAYS
company name as the case maybe)
7. Number of Jobs Generated (estimate during construction and during project implementation)
8. Undergone Competitive Selection Process (for Off-Grid Projects)
9. Copy of Power Supply Agreement with Stakeholders filed to ERC
Additional for Renewable Energy Power Projects:
(68 + 4.5 Days)
10. Copy of the Service Contract
11. Copy of Certificate of Registration of Proponent as RE developer
12. DOE-approval on the transfer of assignment
13. DOE-REMB endorsement of the project (status of service contract, transfer of assignment,
increase/decrease in capacity
GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES UNDER ER 1-94, AS AMENDED
PROCESS FLOW IN ACCESSING DLF AND RWMHEEF
Submission of project proposal
TL: 4792900
Loc. 416/417 4F, DOE Main Building
Office of the Director, EPIMB / Receive / Verify application / Checking of
Documents 1
NEPMAS, REAMD
SRS / SSRS, REAMD Evaluate complete project proposal 5
Chief, REAMD / Office of the Director, EPIMB / USEC Review / endorsement of project proposal 3
OSEC Approval of project proposal* 5
Chief, REAMD / Legal Services Preparation / Review of MOA on project

implementation 9
LGU/Region/GENCOs Endorsement of MOA for Signature and 20 WD **** required

Notarization by GENCOs and LGU Signing of for the GENCOs &
MOA HC’s
OSEC / USEC / IAS / Financial Services / EPIMB / 3 Loc. 221 (Acctg.) 2F, DOE Annex Building
Signing and Notarization of MOA*** Loc. 373 (FS – OD) 2F, DOE Annex Building
Legal
Loc. 233 (TD) GF, DOE Annex Building
Chief, Accounting Division / OD / Treasury Releasing of fund**

DV and OS Preparation 19
Division
(upon receipt of complete bid docs)
LEGEND REQUIREMENTS CHARGES & FEES

Applicant DOE For Approval of Projects No fees
➢ Pls refer to Schedules A, B, & C
* For Approval of Projects
➢ Office of the Secretary (regardless of amount) For approval of project fund transfer LEGAL BASES 45 DAYS
** For approval of project fund transfer ➢ Pls refer to Schedule D
➢ Bureau Director for projects < 1M Php
➢ DOE Undersecretary for projects < 5M Php
➢ DOE Secretary for projects = / > 5M Php
ER 1-94 FUNDS - Sec. 5(i) of
RA7638
(76 Days)
DLF – Development and Livelihood Fund
*** Energy Project: DOE & Distribution Utilities Non-Energy Project: DOE / LGU / Generating Companies RWMHEEF – Reforestation, Watershed Management, Health and/or Environmental Enhancement - Rule 29 Part A of
(regardless of project cost)
*** MOA signing will be scheduled 3 times a week in a designated room at
Fund
the RA9136-IRR per Project Proposal
Power Bureau. A Memo will be issued to the concerned DOE officials
informing them of the scheduled MOA signing
****60 WD required for NPC-Mindanao generation of
Agus 1, 2, 4, 5, 6, 7 (Facilities & Resources)
“ANNEX A” “ANNEX B”
ER 1-94 NON-ELECTRIFICATION PROJECTS DOCUMENTARY ER 1-94 NON-ELECTRIFICATION PROJECTS DOCUMENTARY
REQUIREMENTS REQUIREMENTS
A. DEVELOPMENT AND LIVELIHOOD FUND: A. REFORESTATION WATERSHED MANAGEMENT HEALTH AND

ENVIRONMENTAL ENHANCEMENT FUND:
TYPE OF PROJECT
Income TYPE OF PROJECT
DOCUMENTS
Generating
Infrastructure Training***
Management
Water Supply
Reforestation
Livelihood
Agroforestry
Equipment)
Solid Waste
Equipment
Communal
Structural
Measures
Nursery/
DOCUMENTS
Training
Medical
Facility/
Center/
Erosion
System
Projects
Health
Toilets
Needs
(IEC
/
✓ ✓ ✓
Resolution from the concerned Sanggunian endorsing
1
the project identified during the LGU consultation
2 Feasibility study for projects* ✓ ✓ ✓ 1

Resolution from the concerned sanggunian endorsing
the project identified during the LGU ✓ ✓ ✓ ✓ ✓ ✓ ✓
3 Sketch/location map of the project ✓ ✓ ✓ consultation
Disbursement schedule, detailed cost estimate, bill of

2 Feasibility Study for projects* ✓ ✓ ✓ ✓ ✓ ✓ ✓
✓ ✓ ✓
materials, plans, drawings, specifications, program of
4 Justification of the project to include the following
work duly signed by the Municipal/Provincial Engineer
and Mayor/Governor 3 which should be stipulated and/or attached in the ✓ ✓ ✓ ✓ ✓ ✓ ✓
Project
✓
List of cooperative/association members/borrowers with
5 Total areas to be planted & type and
corresponding amount to be borrowed and purpose* 3.1
number of flora species to be planted
✓
✓ ✓ ✓
Cooperative/association's latest financial statement List of existing medical and/or health personnel in the
6
(6 mos – 1 yr prior to project application)** 3.2 area and existing proposed health and/or medical ✓
related activities
7 Three - Five year projected income statement ✓ 3.3
Certification from local water utility
✓
✓
of the adequacy of water supply
8 Training design
Certification from DOH/local water
3.4
utility for the potability of water
✓
Notarized copy of Deed of Donation/Proof of Transfer of
✓ ✓
Private Property/Transfer Certificate of Title or 3.5 List of existing number of dump/garbage trucks
9
equivalent legal documents justifying public ownership
of lot/site
Certification from the LGU of the
3.6
existing dump site
✓
✓
Sanggunian resolution stipulating date of transfer of
10
property, existing use of transferred property
3.7 Average daily volume of garbage ✓
✓
Certification of road classification from the concerned
11
host LGU's engineer's office 3.8 Target beneficiaries ✓ ✓ ✓ ✓ ✓ ✓ ✓
✓ ✓ ✓
Certified True Copy of SEC/CDA/DOLE
12
Certificate of Registration** 3.9 Project location sketch map ✓ ✓ ✓ ✓ ✓ ✓
13 Relevant permits from concerned agencies** ✓ ✓ ✓
* as applicable
* as applicable
** for projects with cooperative/association as project implementor
** for projects with cooperative/association as project implementor
*** training as a component of a project or solely training
“ANNEX C” “ANNEX D”
ER 1-94 NON-ELECTRIFICATION PROJECTS DOCUMENTARY Check list of Bidding Documents for submission to DOE
REQUIREMENTS
1) Invitation to Apply To Bid/PHILGEPS
A. REFORESTATION WATERSHED MANAGEMENT HEALTH AND 2) PHILGEPS/Copy of News Clipping with project cost
ENVIRONMENTAL ENHANCEMENT FUND: of 500 Thousand and above
3) Evaluation Result/Evaluation Report of Bidders/Suppliers
TYPE OF PROJECT ___ 3.a Pre-Qualification
___ 3.b Post Qualification
Managemen
Agroforestry
Reforestatio
Equipment)
Solid Waste
4) Instruction to Bidders/Suppliers
Equipment
Communal
Structural
Measures
Nursery/
Training
Medical
Facility/
DOCUMENTS
Center/
Erosion
System
Supply
Health
Toilets
Needs
Water
5) Bidder's Bond with specified date
(IEC
n/
t
6) Performance Bond and Bank Guarantee with specified date
7) Minutes of BAC meeting/ Minutes of Bidding
containing the Name and signatures of the BAC attendees
Disbursement schedule, detailed cost estimate/bill
of materials/detailed specifications/program of 8) BAC Resolutions duly signed by BAC and the
3.10
work/plans/ drawing duly signed by the
✓ ✓ ✓ ✓ ✓ ✓ ✓ concerned LGU Official.
Municipal/Provincial Engineer and Mayor/Governor 9.a Recommending Mode of Procurement
Cooperative/association's latest 9.b Resolution of Award
✓ ✓ ✓ ✓ ✓ ✓
9.c Declaring LCRB and Recommending Approval
3.11 financial audit (6 mos. to 1 year prior to project
duly approved by the concerned LGU official.
application)**
10) Bid Form/Bid Price/Bidded Cost /Detailed Estimated Cost
Three - Five - year projected income 10.a Detailed Estimate
3.12
statement
10.b Bid Price in the Bill of Quantities
SEC/CDA/DOLE Certificate of
3.13
Registration**
✓ ✓ ✓ 10.c Bid Evaluation Report
10.d Bid Schedule
10.e Cash Flow/Payment Schedule
3.14 Training design ✓
11) Abstract of Bids signed by BAC
Notarized copy of Deed of Donation/Proof of 12) Contract Agreement by LGU and winning Bidder
Transfer of Private Property/Transfer Certificate of
3.15
Title or equivalent legal documents justifying
✓ ✓ ✓ ✓ ✓ ✓ ✓ 13) Notice of Award signed by LGU and winning bidder
14) Notice to Proceed duly acknowledge by Contractor indicating actual date of receipt
public ownership of lot/site
Municipal Helath Officer/DOH endorsement to 15) Land Bank Certificate
manage the project and Certification that there is no
3.16
existing health center in the area/feasibility&
✓ 16) DOE Notice to Proceed
17) MOA among DOE, LGU and Power Plant
standard of equipment/facilities
18) Sangguniang Resolution proposing and
Endorsement/Certification from the concerned
endorsing the Project
3.17 DENR Office/Watershed Administrator as to the ✓ 19) Sangguniang Resolution authorizing the concerned Gov't Officials
feasibility of the project
Relevant permits from concerned
3.18
agencies
✓ ✓ ✓ ✓ ✓ ✓ ✓ re: to enter and sign all contracts/aggreements concerning ER 1-94 projects
Note:
For photocopied documents- all copies submitted should bear the full name and signature of the
* as applicable person certifying that the same are true, complete, exact, and unaltered copies from the orginal
** for projects with cooperative/association as project document.
implementor
“Annex E”
ER 1-94 NON-ELECTRIFICATION PROJECTS
SAMPLE FORMAT OF PROJECT PROPOSAL
GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES UNDER ELECTRIFICATION FUND OF ER 1-94, AS AMENDED

Submission of project proposal*
Receiving/Verification/ TL: 4792900

Director-EPIMB/Chief/Supvg. SRS, REAMD Checking of Document 1 Loc. 418 4F, DOE Main Building
Sr. SRS/SRS II-REAMD Evaluation of COMPLETE project proposal 5
Chief-REAMD/Director-EPIMB/Assistant Endorsement of project proposal for funding approval 3

Secretary/Undersecretary
Secretary Funding approval of project proposal 5
REAMD/Legal Services (LS) Preparation of Memorandum of Agreement (MOA) on 10

project implementation
Distribution Utility (DU)/ Signing and Notarization of by DUs and GenCos (20Days)
Generation Company (GenCo)
REAMD/EPIMB/Financial Service(FS)/Assistant Signing and Notarization of MOA by DOE** 3

Secretary/ Undersecretary/Secretary/LS
REAMD/EPIMB/FS/Assistant Secretary/Undersecretary/ Processing of Disbursement Voucher*** (DV) and releasing

Secretary/Treasury Division of the Initial Fund equivalent to 15% of Approved project 15
cost) upon signing of MOA
Distribution Utility (DU) DU to conduct the Public Bidding and Submit to DOE the
pertinent Bidding Documents (28-144Days as per RA 9184)
Processing of DV*** and releasing of the remaining 85% of

REAMD/EPIMB/FS/Assistant Secretary/Undersecretary/ the project fund (based on the result of competitive public 15
Secretary/Treasury Division bidding****) upon receipt of COMPLETE documents
from DU/Project Implementor
LEGEND ****LIST OF BIDDING DOCUMENTS AS PER DOE-ACCOUNTING CHARGES & FEES

Applicant 1. Invitation to Apply for Eligibility and to Bid OR Notice of Bidding/ PhilGEPS Invitation to Bid No Fees
DOE 2. Copy of News Clipping with project cost of 500 thousand and above and/or posted in conspicuous place pursuant to IRR
R.A. No. 9184
* PROJECT PROPOSAL
LEGAL BASES 57 DAYS
1. Staking Sheets/Plans/Design / 3. Evaluation Result / Evaluation Report of Bidders/Suppliers
Project Cost Estimate 4. Instruction to Bidders/Suppliers
2. Resolution from LGU 5. Bidder's Bond/Security Bond &Performance Bond
6. Complete copy of Minutes of BAC Meeting / Bidding & Attendance Sheet
** Signatorites on the MOA
DOE, DU/Project Implimentor and
7. BAC Resolution for Recommending Mode of Procurement, Resolution of Award, Declaring Lowest Calculated and
Responsive Bid (LCRB) and Recommending Approval
- Sec. 5(i) of RA7638
- Rule 29 Part A of the RA9136 - (64 Days)
Generation Company IRR
8. Bid Form – Detail Estimate, Bid Price in Bill of Quantities, Evaluation Report
*** For approval of project fund transfer 9. Abstract of Bids signed by Bids and Awards Committee
➢ Bureau Director for projects < 1M Php 10. Contract/ Memorandum of Agreement between Distribution Utility and the winning Public Bidder
➢ DOE Undersecretary for projects = 1M 11. Notice Award and Notice to Proceed duly Acknowledge by Contractor indicating date of receipt
/ < 5M Php
➢ DOE Secretary for projects = / > 5M
Php
AVAILMENT OF SUBSIDY UNDER THE NATIONWIDE INTENSIFICATION OF HOUSEHOLD ELECTRIFICATION (NIHE) PROGRAM

Submission of project proposal*

TL: 479-2900
Receiving/Verification/ Loc. 418 4F, DOE Main Building
Director-EPIMB/Chief/Supvg. SRS, REAMD Checking of Document 1
Sr. SRS/SRSII-REAMD Evaluation of COMPLETE project proposal 5
Chief-REAMD/Director-EPIMB/Assistant Endorsement of project proposal for funding approval 3

Secretary/Undersecretary
Secretary Funding approval of project proposal 5
Preparation of Memorandum of Agreement (MOA) on project

REAMD/Legal Services (LS) implementation 10
Distribution Utility (DU) Signing and Notarization of MOA by DU (10 Days)
REAMD/EPIMB/Financial Service(FS)/Assistant Signing and Notarization of MOA by DOE**

Secretary/ Undersecretary/Secretary/LS 3
DU to conduct the Public Bidding and Submit to DOE the

Distribution Utility (DU) pertinent Bidding Documents (28-144Days as per RA 9184)
REAMD/EPIMB/FS/Assistant Processing of Disbursement Voucher*** for the release of

Project Fund (based on the result of competitive public
Secretary/Undersecretary/ bidding****) upon receipt of COMPLETE Bidding Documents 15
Secretary from Distribution Utility (DU)
Request for Issuance of Letter of Introduction (LOI) from Bank

FS where DU opened an account 1 Loc. 373 2F, DOE Annex Building
Release of Project Fund to DU’s Bank Account to proceed Project 1

Treasury Division Implementation
LEGEND ****LIST OF BIDDING DOCUMENTS AS PER DOE-ACCOUNTING CHARGES & FEES

1. Invitation to Apply for Eligibility and to Bid OR Notice of Bidding/ PhilGEPS Invitation to Bid
Applicant 2. Copy of News Clipping with project cost of 500 thousand and above and/or posted in conspicuous place No fees
DOE pursuant to IRR R.A. No. 9184
3. Evaluation Result / Evaluation Report of Bidders/Suppliers
* PROJECT PROPOSAL 4. Instruction to Bidders/Suppliers LEGAL BASES
44 DAYS
1. Project Briefer from DU 5. Bidder's Bond/Security Bond &Performance Bond
2. Resolution from LGU on the list of eligible potential households 6. Complete copy of Minutes of BAC Meeting / Bidding & Attendance Sheet - Sec. 5(i) of RA7638
** Signatorites on the MOA
7. BAC Resolution for Recommending Mode of Procurement, Resolution of Award, Declaring Lowest - Rule 29 Part A of the RA9136 -
DOE, Distribution Utility (DU) Calculated and Responsive Bid (LCRB) and Recommending Approval
IRR
*** For approval of project fund transfer
8. Bid Form – Detail Estimate, Bid Price in Bill of Quantities, Evaluation Report
9. Abstract of Bids signed by Bids and Awards Committee (51 Days)
➢ Bureau Director for projects < 1M Php 10. Contract/ Memorandum of Agreement between Distribution Utility and the winning Public Bidder
➢ DOE Undersecretary for projects = 1M / < 5M Php 11. Notice Award and Notice to Proceed duly Acknowledge by Contractor indicating date of receipt
➢ DOE Secretary for projects = / > 5M Php
QUALIFIED THIRD PARTY APPLICATIONS FOR ENDORSEMENT TO ERC


requirements
TL: 4792900
1 Loc. 417 4F, DOE Main Building
Science Research Specialist, REAMD Checking of submitted documents
No
Complete?
Yes
Request evaluation / assessment from concerned bureau/s and 1

Office of the Director, EPIMB institution/s Loc. 414 4F, DOE Main Building
Legal Services, Internal Audit Services, Legal, Financial, and Technical Evaluation of the Project Loc. 403 (LS) ERL Building 3
Loc. 271 (IAS) 3F, DOE Annex Building
REAMD - EPIMB
40
No
Acceptable?
Yes
Office of the Director, EPIMB Review of Evaluation Report 5
Issuance of recommendation to NPC for signing of QTP Subsidy 1

Office of the Director, EPIMB and Service Contract
NPC 30
Office of the Director, EPIMB Review and Endorsement of Project for Assistant Secretary/
Undersecretary’s approval 5
Assistant Secretary Recommendation of the Endorsement to the Secretary for

Undersecretary Signature 1-3
Secretary 1
Signing of Endorsement
Science Research Specialist, REAMD Recording and Release of Endorsement 1/2

Applicant As prescribed under DOE Circulars No. 2004-06-006 and 2005-12-011 No fees EPIRA IRR Rule 14
DOE Circular No. 2004-06-006
DOE (See details in “Annex F”) DOE Circular No. 2005-12-011
57.5 DAYS
“ANNEX F”
As prescribed under DOE Circulars No. 2004-06-006 and No. 2005-12-011
General
Official Letter of Intent
Profile of Company or Organization
Relevant registration from Securities and Exchange Commission, Department of Trade and Industry, NEA or
Cooperative Development Authority
Technical Requirements
Full details of the technical skills and experience of the key management team responsible for the operation of
the system. These details should include relevant technical and business management qualifications as well as
full descriptions of experience relevant to the technical and commercial operation of electric power generation
and supply systems.
Details of the proposed arrangements for the acquisition, training and contracting of the necessary expertise
that the applicant does not possess at the time of application.
Details of how the applicant proposes to design, construct, operate, and maintain the generation and associated
distribution system to be used in its operations, including its proposed plans for dealing with major operating
contingencies such as a failure of its generating plant or a major fault on its distribution system.
Details of the procedures that the applicant proposes to put in place for the billing to and collection of payment
from customers and maintain accounting records of its commercial operations. An undertaking that the applicant
will allow DOE and/or ERC to open its accounting records relating to its operations, when necessary.
A statement certifying that the applicant intends to design, construct, operate and maintain its generation and
distribution systems in full compliance with the relevant requirements prescribed under the applicable laws
including EPIRA and its attendant rules and regulations.
Other information as may be requested by DOE to demonstrate technical capacity.
Financial Requirements
Evidence of the total net assets of the organization.
A letter of credit or letter of intent to invest from a bank or another organization provided that the DOE is
satisfied that the other party has adequate financial capacity and indeed has the intent to invest or provide
credit.
The most recent annual report or financial accounts of the applicant duly certified as correct by a registered
auditor or accountant.
Proof of adequate insurance coverage and compliance with all Philippine labor laws.
Good Standing
Proof of Good Standing

APPLICATIONS FOR PV MAINSTREAMING PROGRAM UNDER ELECTRIFICATION FUND OF ER1-94, AS AMENDED


Project Proposal*
TL: 4792900
Office of the Director/ Chief/ Supvg. SRS, REAMD 1 Loc. 414 / 417 4F, DOE Main Building
Receiving/Verification/ Checking of Documents
Sr. SRS/ SRS II, REAMD Evaluation of COMPLETE Project Proposal 5
Chief, REAMD/ Director/ Asst . Secretary/ Endorsement of Project Proposal for funding approval 5
Undersecretary
Secretary 10
Funding Approval of Project Proposal
Preparation of Memorandum of Agreement (MOA) on 10

REAMD/Legal Services (LS) Project Implementation
REAMD/EPIMB/Financial Service(FS)/Asst Signing of MOA** 3

Secretary/ Undersecrdetary/ LS
Processing of Disbursement Voucher*** (DV) and

REAMD/EPIMB/FS/Asst Secretary/ releasing of the Initial Fund equivalent to 15% of Approved 15
Undersecrdetary/ Secretary/ Treasury Division project cost) upon signing of MOA
REAMD/EPIMB/FS/Asst Secretary/ 15
Undersecrdetary/ Secretary/ Treasury Division Processing of DV*** and releasing of the remaining 85% of
the project fund (based on the result of competitive public
bidding****) upon receipt of COMPLETE documents
LEGEND LIST OF THE REQUIREMENTS CHARGES & FEES

Applicant DOE PROJECT PROPOSAL
No fees
* PROJECT PROPOSAL 1. Board Resolution adaption of PVM
1. Board Resolution adaption of PVM 2. Complete List of Beneficiaries as result of Household Survey LEGAL BASES
2. Complete List of Beneficiaries as result of Hhold Survey 3. Business Plan
3. Business Plan
4. Project Implementation Plan
5. Signed Policy Manual with corresponding Board Resolution
4.
5.
6.
Project Implementation Plan
Signed Policy Manual with corresponding Board Resolution
Proposed Monthly Tariff ER 1-94, as amended/
64 DAYS
6. Proposed Monthly Tariff EPIRA-IRR
**MOA Signatories ****Refer to “Annex D”
1. DOE
2. DU/Project Implementor Generation Company
***DV SIGNATORY
1. EPIMB Director <1M Php
2. DOE Undersecretary = 1M / <5M Php
3. DOE Secretary = / > 5M Php
Matrix of Changes of Processing of
PV Mainstreaming Program ELECTRIFICATION FUND OF ER1-94,
AS AMENDED
First submission Second Submission Reason for Changes
“Preparation of OS and DV upon receipt of Amended to “Processing of Disbursement Providing the details of the process
COMPLETE documents” Voucher (DV) and releasing of the Initial Fund considering up to 10-15 days as harmonized to
equivalent to 15% of Approved project cost) the process under ER1-94
upon signing of MOA”
“Release of Funds for Project Amended to “Processing of DV and releasing Providing the details of the process
Implementation (Based on the result of of the remaining 85% of the project fund considering up to 10-15 days as harmonized to
competitive public bidding)” (based on the result of competitive public the process under ER1-94
bidding) upon receipt of COMPLETE
documents”
PROCESSING OF 1ST ENDORSEMENT TO THE SECURITIES AND EXCHANGE COMMISSION (SEC)


TL: 4792900 4F, DOE Main Building

Loc. 202
SRS II, Power Planning & Development Evaluation of application
Division
SRS II, PPDD Preparation of SEC 1st endorsement
Chief SRS, PPDD Review/Endorsement 0.5

Director, EPIMB Approval/Signing 0.5
LEGEND LIST OF REQUIREMENTS CHARGES & FEES LEGAL BASIS

Applicant 1. Letter of request addressed to the DOE Secretary, Attention to the Undersecretary for Power and Php 500.00 SEC Requirements for Primary
EPIMB Director (parallel submission to DOE Records Division and EPIMB-PPDD); Registration for Corporation &
DOE 2. SEC prescribed Cover Sheet; Partnerships
3. Draft Articles of Incorporation (AOI) or Articles of Limited Partnership of the Company; and
4. By-Laws of the Company 2 DAYS
For Amendment of AOI or Articles of Limited Partnership of the Company
1. Draft AOI or Articles of Limited Partnership of the Company; and
2. Directors’ Certificate
PROCESSING OF CLEARANCE TO UNDERTAKE SYSTEM IMPACT STUDY (SIS) ENDORSEMENT TO
THE NATIONAL GRID CORPORATION OF THE PHILIPPINES (NGCP)

with complete supporting documents

SRS II, Power Planning & Development Evaluation of application 0.5
Loc. 202
Division
For Renewable Energy (RE) Projects
REMB endorsement 2
SRS II, PPDD

Preparation of SIS endorsement
Chief SRS, PPDD

Review/Endorsement
Director, EPIMB Signing of SIS endorsement 0.5

LEGEND LIST OF REQUIREMENTS CHARGES & FEES LEGAL BASES

Applicant
1. Letter of Request addressed to the DOE Secretary, Attention to the Undersecretary for Power and EPIMB Director No Fees Internal arrangement between
DOE (parallel submission to DOE Records Division and EPIMB-PPDD) DOE & NGCP
2. Company Profile 2 TO 4 DAYS
3. Project Background/Description to include the following: exact location, official name of the power-generating
facility, commissioning date, off-taker of the electricity, etc.)
Additional for Renewable Energy Power Projects:
4. Copy of the Service Contract
5. Copy of Certificate of Registration of Proponent as RE developer
ENDORSEMENT OF CERTIFICATE OF NON-OVERLAP (CNO) & CERTIFICATION PRECONDITION (CP) TO
THE NATIONAL COMMISSION ON INDIGENOUS PEOPLES (NCIP)


TL: 4792900
SRS II, PPDD Evaluation of application 0.5
SRS II, PPDD

Preparation of letter of endorsement
0.5
Chief SRS, PPDD Review and initial on the letter

of endorsement

Director, EPIMB Signing of letter of endorsement 1
Clerk, PPDD Release of letter of endorsement 0.5

to Applicant

1. Letter of request addressed to the DOE Secretary, Attention to the Undersecretary for Power and
Applicant No Fees NCIP Administrative Order No.1,
EPIMB Director (parallel submission to DOE Records Division and EPIMB-PPDD); Series of 2006
DOE 2. Letter of request addressed to NCIP;
3. Company Profile; 2.5 DAYS
4. Project Background; and
5. Vicinity Map
CERTIFICATION TO THE PHILIPPINE NATIONAL POLICE (PNP) AS A REQUIREMENT FOR THE ISSUANCE OF THE LICENSE TO POSSESS
EXPLOSIVES/EXPLOSIVE INGREDIENTS/CONTROLLED CHEMICALS AS PURCHASER


TL: 4792900
SRS II, PPDD
Evaluation of application 0.5
SRS II, PPDD

Preparation of Certification to PNP
0.5
Chief SRS, PPDD

Review and initial on the
Certification to PNP
Director, EPIMB Signing of Certification to PNP 1 Loc. 414 4F, DOE Main Building
Clerk, PPDD 0.5

Release to Applicant of Certification to PNP
LEGEND LIST OF REQUIREMENTS CHARGES & FEES

1. Letter of request addressed to the DOE Secretary, Attention to the Undersecretary for Power and EPIMB Director (parallel submission to DOE Records Division and EPIMB-
Applicant PPDD) indicating the specific purpose to purchase/possession the explosives/explosive ingredients/ controlled chemicals and the detailed information on the name of No Fees
chemicals/explosive ingredients/explosives, quantities, etc., which will be used in the power generation;
DOE 2. Letter of request addressed to the PNP Chief, Attention to the Chief of Firearms and Explosives Office for the issuance of license to possess explosives/explosive
ingredients/controlled chemicals as a PURCHASER including the information on the tentative date of delivery, quantity for delivery and the name of chemicals;
LEGAL BASES
3. Accomplished Form from PNP Explosives Management Division for the Request to Possess/Purchase Explosives/Explosive Ingredients/Controlled Chemicals;
4. Copy of DOE Certificate of Endorsement to the Energy Regulatory Commission for the issuance of the Certificate of Compliance;
5. If the company is the winning bidder of NPC-PSALM’s assets for privatization, the company must submit copy of any notarized pertinent documents related to the transfers
PNP-Explosives Management
Division Requirements for Issuance
2.5 DAYS
of assets from NPC – PSALM to the winning bidder such as Asset Purchase Agreement (APA), Land Lease Agreement (LLA) Amendment, Accession and Assumption of License to Possess
Agreement (AAAA), Deed of Absolute Sales (DOAS), etc; and Explosives/Explosive
6. Proof of Registration of the requesting company and the name of the resource facility registered in the Wholesale Electricity Spot Market Ingredients/Controlled Chemicals
APPLICATION FOR DIRECT CONNECTION

Submission of written
application with complete
requirements
Direct Connection Review and Evaluation

Committee (DREC) – Chairperson Referring the application
(Undersecretary for Power)
2
TL: 4792900
DREC Secretariat, PMDD Checking of submitted requirements
No 3
Complete?
Yes
Conduct of consultation, group

DREC TWG discussion, validation and/or ocular 45
inspection, evaluation and
recommendation
DREC TWG Endorsement to DREC
Endorsement to the Secretary of DREC’s 15

DREC Approval/ Disapproval
Secretary Approval of DREC’s Endorsement

1. Letter of Application addressed to DOE Secretary, Attention Undersecretary for Power, D-REC
Applicant
Chairperson (subject to approval by the DOE - Supreme Court Decision (G.R.
2. Corporate/ Business Profile Committee on Fees and No.172960)
3. Location of Installation, plant or factory which direct supply is sought, including the nearest NGCP/ Charges) - House Rules Governing the
DOE Distribution Utility substation
4. Delivery Voltage
5. Requested Schedule for connection
PhP3, 052.00 Review and Evaluation Of Direct
Connection Applications of
Industrial, Commercial and Other
65 DAYS
6. Load Demand for the past 12months Qualified Electricity End- Users,
7. Certification from NGCP Economic Zones and Ecozone
8. Cost Benefit Analysis Enterprises
9. Information on Intent and/or Arrangement for a PSA - Electric Power Industry Reform
10. Certificate of Contestability Act (R.A. No. 9136)
11. Other relevant technical information/documents that may support the application
APPLICATIONS FOR CERTIFICATE OF ENDORSEMENT TO BOI

Submits complete requirements
TL: 4792900
Investment Specialist. IPS Checks the completeness of the documents submitted
LOC. 389/371 GF, DOE Main Building
(1/2 day)
NO
Complete? Informs the applicant of the lacking
documents
YES
Investment Specialist. IPS Coordinates project presentation of the applicant with concerned units
(1/2 day)
Presents the project to the concerned units of DOE

and responds to queries of DOE project evaluators (1/2 day)
Investment Specialist. IPS Prepares and sends Memorandum to concerned DOE units for project
evaluation (1/2 day)
Concerned Bureau/s: Evaluates the project and issues

Investment Specialist. IPS recommendation/endorsement (5 days)
NO
Notify Applicant of the reason of disapproval
Approved?
YES
Prepares memorandum for the Undersecretary’s

Investment Specialist. IPS approval/endorsement to the Secretary
(1 day)
NO Revises the memorandum for the

Approved? Undersecretary’s approval/endorsement to
the Secretary (5 days)
YES
Prepares Drafts memorandum and Certificate of Endorsement for the

Investment Specialist. IPS Secretary’s approval and signature
(1 day)
NO
Signed? Revises the Certificate of Endorsement for the
Secretary’s approval and signature
(5 days)
YES
Investment Specialist. IPS Issues Certificate of Endorsement

Applicant
DOE
Refer to “Annex G” No Fees
19 DAYS
(24 Days)
“Annex G”
CHECKLIST OF REQUIREMENTS FOR THE APPLICATION FOR CERTIFICATE

OF ENDORSEMENT TO THE BOARD OF INVESTMENTS (BOI)
1. Request Letter
2. Company Profile / Background
• Briefly describe the company, history and the sector in which it operates
• List of Key Officials (Director level up)
• List and overview of the major power projects accomplished by the company in the Philippines and overseas, if applicable. (Project, Key
Project Features, Location, Customers, Contact Person, Project Partners)
3. SEC / DTI Registration (including the most recent/current year GIS certified by the SEC)
4. Articles of Incorporation / Partnership certified by the SEC
5. Project Profile
• Project Fact Sheet (see format below)
• Executive summary of Feasibility Study
• Technical Description
• Total Investment Cost (Include the breakdown)
Activity Schedule Cost (Php)

(Month & Year)
Permits and licenses (breakdown of all the permits and licenses acquired/secured and the
corresponding cost of each)
Land Acquisition
Civil Works (list of all engineering, design, civil, architectural, site development, electro
mechanical activities and instrumentation and the corresponding costs of each identifying
the purpose of each activity)
Machinery and Equipment (list of all machineries and equipment and accessories including
generators, transformers, metering, interconnection, fuel tanks transmission lines, switch
gears, SCADA and other machineries and equipment to be used in the project covering costs
for acquisition and installation) include the brand, make and country of origin
Other related initial costs (list of all other related costs such as interest, commissioning and
testing, working capital, contingency, etc.)
Total Project Cost
Note: For costs in foreign currency, indicate the conversion rate to Php
• 5-year Projected Financial Statements with and without ITH (in Php)
• Power Supply Agreement or Energy Sales/Supply Agreement including all the amendments in the contract and assignment if
applicable
• Copy of CSP Certification endorsed by DOE for projects in SPUG areas
• For Coal Plants: indicate sources of coal and percentage of its sources.
• For Diesel Plants: certificate from fuel supplier indicating compliance with the 2% biodiesel blend and the Fuel Supply
Agreement (Certificate should bear original and not electronic signature)
• For projects not yet included in the Power Development Plan (PDP), submit a Letter of Intent (LOI) addressed to the Director of
EPIMB for your project to be included in the PDP
APPLICATION FOR CERTIFICATE OF ENDORSEMENT TO DEPARTMENT OF AGRARIAN REFORM (DAR)

Submits
complete requirements
TL: 4792900
(1/2 day) LOC. 389/371 GF, DOE Main Building
Investment Specialist, IPS Checks completeness of
requirements submitted
NO Informs the applicant of the lacking

Complete? documents
YES (1/2 day)

Prepares memorandum for the Undersecretary’s
Investment Specialist, IPS
approval/endorsement to the Secretary
NO Revises the memorandum for the (2 days)

Approved? Undersecretary’s approval/endorsement to the
Secretary
YES
Prepares Drafts memorandum for the Secretary (1/2 day)
and Certificate of Endorsement for the Secretary’s
approval and signature
NO (3 days)
Revises the Certificate of Endorsement for
Signed? the Secretary’s approval and signature
YES
(1/2 day)
Issues Certificate of
Investment Specialist, IPS Endorsement

Applicant No Fees
1) Letter of request
DOE 2) Project Profile
3) Company Profile
4) Project must be included in the DOE’s list of Committed projects
7 DAYS
OIL INDUSTRY MANAGEMENT BUREAU (OIMB)
DURATION
PROCESS2222222 (WORKING DAYS)
FROM TO
PROVISION OF OIL INDUSTRY DATA / STATISTICS / INFORMATION TO VARIOUS CLIENTS 4 2
ENDORSEMENT TO SECURITIES AND EXCHANGE COMMISSION (SEC) 4 3

TO ENGAGE IN ANY ACTIVITY IN THE DOWNSTREAM OIL INDUSTRY 6.5 4
DOE ENDORSEMENT FOR BOI REGISTRATION 5 4
DOE ENDORSEMENT FOR BOI INCENTIVES AVAILMENT 9 8
IMPORTATION/EXPORTATION OF PETROLEUM PRODUCTS, LUBES, GREASES, OTHER PETROLEUM- 3.5 4
BASED PRODUCTS AND BIOETHANOL
CERTIFICATE OF ACCREDITATION AS AN OIL INDUSTRY PARTICIPANT UNDER THE FUEL 7 4

BIOETHANOL PROGRAM
TO PURCHASE LOCAL BIOETHANOL New 6
REGISTRATION OF FUEL ADDITIVE – Certificate of Additive Registration (CFAR) 19 14
PROVISIONAL REGISTRATION OF FUEL ADDITIVE – Certificate of Additive Registration (CFAR) 9 10
SECURING STANDARDS COMPLIANCE CERTIFICATE REFINER/IMPORTER/BULK SUPPLIER/FACILITY 9 5
SECURING STANDARDS COMPLIANCE CERTIFICATE

9 5
REFILLER/MARKETER/DEALER/RETAILER/HAULER/FACILITY
SECURING CERTIFICATE OF COMPLAINCE 18 5
AVAILMENT OF GASOLINE STATION LENDING AND FINANCIAL ASSISTANCE PROGRAM (GSLFAP) 50 45
APPLICATION FOR NOTICE TO PROCEED (NTP) FOR DOWNSTREAM NATURAL GAS FACILITY
50 30
(LNG TERMINAL, PIPELINES, TRANSMISSION AND/OR DISTRIBUTION RELATED FACILITIES)
APPLICATION FOR PERMIT TO CONSTRUCT, EXPAND, REHABILITATE, AND MODIFY (PCERM) FOR
DOWNSTREAM NATURAL GAS FACILITY 50 30
APPLICATION FOR PERMIT TO OPERATE AND MAINTAIN (POM) FOR DOWNSTREAM NATURAL
GAS FACILITY 50 30
REGISTRATION AND ACCREDITATION FOR LNG IMPORTER AND/OR NATURAL GAS SUPPLIER NEW 5
ACKNOWLEDGEMENT TO IMPORT LNG (ATI-LNG) AND/OR
NEW 5
ACKNOWLEDGEMENT TO SUPPLY AND TRANSPORT NATURAL GAS (AST-NG)
PROVISION OF OIL INDUSTRY DATA / STATISTICS / INFORMATION TO VARIOUS CLIENTS

Submission of Request
Assessment of Fees
0.5
Payment of Fees
TL: 4792900
Loc. 421 / 422 3F, PNOC Building 5
Office of the Director Receive / Endorse application
Chief SRS / Assignment of Task to Staff

Supervising SRS
Evaluation of request/Processing of requested data

Senior SRS / SRS II
1.0
Supervising SRS / Chief SRS / Review / endorsement for approval of output

Bureau Director
0.5
Recording / transmittal of output
Clerk / Staff

Letter of request containing the following information:
Applicant • Name and address of the requesting party Php 1.50/page Administrative Order No. 31 dated
(photocopy)
DOE
• Specific industry data/statistic/information needed
• Intended use of data/statistic/information being requested
October 1, 2012
2 DAYS
• Contact number (telephone/fax/e-mail address)
ENDORSEMENT TO SECURITIES AND EXCHANGE COMMISSION (SEC)

Officer of the day Assessment of Fees
Payment of Fees 0.5
TL: 4792900
Office of the Director Receive / Endorse application Loc. 421 / 422 3F, PNOC Building 5
Chief SRS/Supervising SRS Assignment of Task to Staff
Science Research Specialist Evaluation/preparation of DOE Endorsement to

1.0
SEC/Letter to Applicant
Review of Endorsement to SEC/Letter to 0.5

Supervising SRS / Chief SRS
Applicant
Approval of Endorsement to SEC/Letter to

Bureau Director/ Clerk Applicant/ Release 1.0

Applicant Refer to COR#001-SECE Php 500.00 / SEC endorsement Administrative Order No. 31 dated
DOE October 1, 2012
3 DAYS
TO ENGAGE IN ANY ACTIVITY IN THE DOWNSTREAM OIL INDUSTRY

0.5
Payment of Fees
TL: 4792900
Evaluation of submission/ Preparation of Letter

Science Research Specialist
to Applicant 1.5
Supervising SRS / Chief SRS Review of evaluation/Letter to Applicant

1.0
Bureau Director/ Clerk Approval of Notice to Engage in DOI/Letter to

Applicant/ Release 1.0

Applicant Refer to COR#002-NTEB Php 1,000.00 Administrative Order No. 31 dated
DOE October 1, 2012
4 DAYS
DOE ENDORSEMENT FOR BOI REGISTRATION

Payment of Fees 0.5
TL: 4792900
1.5
Evaluation / processing of application and preparation of
Science Research Specialist Memorandum of Approval (MOA) and Endorsement
Certificate (EC)
Supervising SRS / Chief SRS Review MOA and EC and recommend approval for the
issuance of MOA and EC 1.0
Bureau Director/ Clerk Approval of MOA & EC/ Release 1.0

Applicant Refer to COR#003-BOIR Php 1,000.00 Administrative Order No. 31 dated
DOE October 1, 2012
4 DAYS
DOE ENDORSEMENT FOR BOI INCENTIVES AVAILMENT

0.5
Payment of Fees
TL: 4792900
2.0
Evaluation / processing of application and preparation of Memorandum of
Science Research Specialist Approval (MOA) and Endorsement Certificate (EC)
3.0
Review MOA and EC and recommend approval for the issuance of MOA and EC
Supervising SRS / Chief SRS/Bureau Director
Recommend approval - signing of MOA and EC by the Secretary

Undersecretary 1.0
Secretary Approval of MOA & EC/ Release to OIMB

1.0
Clerk Recording / transmittal of MOA and EC

0.5

Applicant Refer to COR#004-BOIA Php 1,200.00 Administrative Order No. 31 dated
DOE October 1, 2012
8 DAYS
IMPORTATION/EXPORTATION OF PETROLEUM PRODUCTS, LUBES, GREASES, OTHER PETROLEUM-BASED PRODUCTS AND BIOETHANOL

0.5
Payment of Fees
TL: 4792900
Evaluation / processing of application and preparation of Memorandum of 2.0

Approval (MOA) and Endorsement Certificate (EC)
3.0
Review MOA and EC and recommend approval for the issuance of MOA and EC
Supervising SRS / Chief SRS/Bureau Director
Recommend approval - signing of MOA and EC by the Secretary 1.0

Undersecretary
Secretary Approval of MOA & EC/ Release to OIMB 1.0

0.5

Applicant Refer to COR#005-NTIE Php 350.00 Administrative Order No. 31 dated
DOE October 1, 2012
4 DAYS
CERTIFICATE OF ACCREDITATION AS AN OIL INDUSTRY PARTICIPANT UNDER THE FUEL BIOETHANOL PROGRAM

0.5
Payment of Fees
TL: 4792900
1.5
Science Research Specialist Evaluation/processing of NOTICE/ preparation

of ACCREDITATION
1.0
Review / endorsement of ACCREDITATION for
Supervising SRS / Chief SRS approval
Approval of Certificate of Accreditation/ 1.0

Bureau Director/ Clerk Acknowledgement Letter / Release

Applicant Refer to COR#006-CARB Php 500.00 Administrative Order No. 31
DOE dated October 1, 2012
4 DAYS
TO PURCHASE LOCAL BIOETHANOL

Payment of Fees
0.5
TL: 4792900
Office of the Director Loc. 421 / 422 3F, PNOC Building 5
Receive / Endorse application
1.5
Science Research Specialist Evaluation/processing of notice to purchase
Review / endorsement of acknowledgement for 1.0

Supervising SRS / Chief SRS approval
Approval of
Bureau Director/ Clerk Acknowledgement Letter / Release 1.0

Applicant Refer to COR#007-NPLB Php 350.00 Administrative Order No. 31 dated
October 1, 2012
DOE
4 DAYS
REGISTRATION OF FUEL ADDITIVE – Certificate of Additive Registration (CFAR)

Payment of Fees
TL: 4792900
Office of the Director Receive / Endorse application 0.5 Loc. 421 / 422 3F, PNOC Building 5
Evaluation / processing of application and preparation 7.0

Science Research Specialist of Memorandum of Approval (MOA), CFAR and Letter
of Registration (LOR)
Review MOA, CFAR and LOR; endorse to the Office of 1.0

Supervising SRS/Chief SRS Director
Endorse approval of MOA, CFAR and LOR to the 1.0

Bureau Director Secretary
1.0
Recommend approval of MOA, CFAR and LOR by
Undersecretary Secretary
3.0
Secretary Approval of MOA, CFAR and LOR/ Release to OIMB
0.5

Applicant Refer to COR#008-CFAR Php 2,000.00 Administrative Order No. 31 dated
DOE October 1, 2012
14 DAYS
PROVISIONAL REGISTRATION OF FUEL ADDITIVE – Certificate of Additive Registration (CFAR)

Payment of Fees 0.5
TL: 4792900
7.0
Evaluation / processing of application and
Science Research Specialist preparation of Memorandum of Approval (MOA)
and Letter of Provisional Registration
Review MOA and Letter of Provisional Registration, 1.0

Supervising SRS/Chief SRS endorsed to the Office of Director
Bureau Director Approval of MOA and Letter of Provisional 1.0

Registration
Clerk Releasing of Letter of Provisional Registration 0.5

Applicant Refer to COR#008-CFAR Php 2,000.00 Administrative Order No. 31 dated
DOE October 1, 2012
10 DAYS
SECURING STANDARDS COMPLIANCE CERTIFICATE REFINER/IMPORTER/BULK SUPPLIER/FACILITY

0.5
Payment of Fees
TL: 4792900
2.0
Evaluation / processing of application / preparation of
Evaluation Sheet and SCC
1.0
Supervising SRS / Chief SRS/ Bureau Director Review of Evaluation Sheet and SCC for approval
Undersecretary Review/Approval / Signing of SCC/ Release to OIMB 1.0
Clerk Release 0.5

Acknowledgement Fee: P1,000.00
Applicant Refer to COR#009-SCCB and SCC – 1st Issuance : P3,000.00 Administrative Order No. 31 dated
SCC – Renewal : P2,500.00
Application Form for COR#009-SCCB October 1, 2012
DOE
5 DAYS
SECURING STANDARDS COMPLIANCE CERTIFICATE REFILLER/MARKETER/DEALER/RETAILER/HAULER/FACILITY

Payment of Fees 0.5
TL: 4792900
Office of the Director Loc. 421 / 422 3F, PNOC Building 5
Receive / Endorse application
Evaluation / processing of application / 2.0

preparation of Evaluation Sheet and SCC
Supervising SRS / Chief SRS/ Bureau Director Review of application/ Evaluation Sheet and 1.0
SCC for approval
Undersecretary Review/Approval / Signing of SCC/ Release to

OIMB 1.0
Clerk Release 0.5

Refer to: Acknowledgement Fee: P 500.00
Applicant Administrative Order No. 31 dated
COR#010-SCCR COR#014-SCCA SCC – 1st Issuance : P3,000.00
DOE COR#011-SCCM
COR#012-SCCD
COR#015-SCCG
COR#016-SCCH
SCC – Renewal : P2,500.00 October 1, 2012
5 DAYS
COR#013-SCCO
SECURING CERTIFICATE OF COMPLIANCE

Payment of Fees
0.5
TL: 4792900
Science Research Specialist Evaluation / processing of application/ 2.0

preparation of Evaluation Sheet and COC
Chief SRS/Bureau Director Review of application/ Evaluation Sheet and COC 1.0
for approval
Review/Approval / Signing of COC/Release to

Undersecretary 1.0
OIMB
Clerk Release 0.5

Applicant Refer to COR#017-COCD Acknowledgement Fee: P 500.00
SCC – 1st Issuance : P3,000.00
Administrative Order No. 31 dated
DOE SCC – Renewal : P2,500.00 October 1, 2012
5 DAYS
AVAILMENT OF GASOLINE STATION LENDING AND FINANCIAL ASSISTANCE PROGRAM (GSLFAP)

Submission of Application/
Requirements
Payment of Fees 0.5
TL: 4792900
Science Research Specialist Evaluation of application (technical) and

preparation of evaluation report
Evaluation/review of application/report and 15.0

Supervising SRS / Chief SRS/ Bureau Director
endorse to Review Committee
Final review of application/ report and endorse to

DOE Review Committee
DBP
Final review of application 25.0

Devt. Bank of the Phils. (DBP)
(financial), notify DOE and endorse to DBP
Regional Office for release of funds
DOE-OIMB/ 4.5
DBP Regional Office Issue Notice of Approval / Release of funds

Applicant Refer to COR#018-GTLF GSLFAP Fee : P5,500.00
SMC Seminar Fee : P4,500.00
Administrative Order No. 31 dated
DOE DBP Fee : P20,000.00 October 1, 2012
45 DAYS
ENERGY POLICY AND PLANNING BUREAU (EPPB)
DURATION
(WORKING DAYS)
PROCESS
FROM TO
PROVISION OF PHILIPPINE ENERGY PLAN (PEP)

DATA / KEY ENERGY STATISTICS AND OTHER 4 4
ENERGY-RELATED INDICATORS / INFORMATION
TO VARIOUS PUBLIC CLIENTS
POLICY FORMULATION AND RESEARCH

DIVISION’s (PFRD) PROVISION OF KEY ENERGY
STATISTICS 1.7* - 2.7**
AND OTHER ENERGY=RELATED WORKING DAYS
INDICATORS/INFORMATION TO VARIOUS
CLIENTS
PROVISION OF PHILIPPINE ENERGY PLAN (PEP) DATA / KEY ENERGY STATISTICS AND OTHER
ENERGY-RELATED INDICATORS / INFORMATION TO VARIOUS PUBLIC CLIENTS

Submission/Receipt of request
0.5
TL: 4792900
Director, EPPB
Review / Screening / Endorsement Loc. 223 2F, DOE Main Building
Chief SRS, Concerned Division
Supervising SRS/Technical Staff Processing of the requested data

2
Chief SRS Review / endorsement for approval of output

0.5
Director, EPPB Approval of output
0.5
Clerk Recording / transmittal of output

Applicant
Letter of request containing the following information:
• Name and address of the requesting party
Php 2.00 / page E.O. 197
Administrative Order No.
3.5 DAYS
DOE
• Specific industry data/statistic/information needed 31 dated October 1, 2012 1 Day – Priority
• Intended use of data/statistic/information being requested
>3.5 if 3rd Party Coordination is
• Contact number (telephone/fax/e-mail address)
needed
POLICY FORMULATION AND RESEARCH DIVISION’s (PFRD) PROVISION OF KEY ENERGY STATISTICS
AND OTHER ENERGY=RELATED INDICATORS/INFORMATION TO VARIOUS CLIENTS

Submission of
Director, Energy Policy and request for Energy
Planning Bureau Statistics/Information
Received
0.25
Review / Screening /
Endorsement
Chief SRS Loc. 223
Data
Yes requested available No
Supervising SRS/Technical Staff in the PFRD database
and/or from Energy
Balance Table If yes: 1 day processing
(EBT) Draft Memo
to concerned
DOE units for If no: 2 days processing
data request
Processing of Receipt of data

from concerned
requested data DOE units
Chief SRS
Review / endorsement
for approval of output 0.2
Director, EPPB
Approval of output
Clerk
0.25
Recording/Transmittal
Note: * 1 day processing of data request of Output
** 2 days processing of data request

Applicant
Official Letter of request (with agency logo, if applicable)) with:: Php 2.00 / page E.O. 197
• Name and address of the requesting party (Photocopy fee, if necessary) 1.7* - 2.7**
DOE • Specific industry data/statistic/information needed
• Intended use of data/statistic/information being requested For more than ten (10) pages, a WORKING DAYS
• Contact number (telephone/fax/e-mail address) photocopy request form must be
filled-up by the client/researcher to
be approved by the EPPB-PFRD.
Secretary’s
Corner
INFORMATION TECHNOLOGY AND MANAGEMENT SERVICES (ITMS)
DURATION
(WORKING DAYS)
PROCESS
FROM TO
TECHNICAL EVALUATION OF SMALL-SCALE COAL MINING 8 3
(SSCM) APPLICATION AREA
CONDUCT / TECHNICAL EVALUATION / APPROVAL OF COAL 23 21.5

BLOCK BOUNDARY SURVEY
PROVISION OF GEOMATICS INFORMATION AND SERVICES 3 3
PROVISION OF CARTOGRAPHIC, INFOGRAPHIC AND OTHER 3 3

MAPS
PROVISION OF ENERGY DATA & INFORMATION THRU ENERGY 3 0.5

DATA CENTER (RESEARCHERS)
PROVISION OF ENERGY DATA & INFORMATION THRU ENERGY 3 1

DATA CENTER (SERVICE CONTRACTORS/INVESTORS)
PROVISION OF ENERGY DATA & INFORMATION THRU THE DOE 3 0.5

LIBRARY
UPLOADING / POSTING OF ENERGY INFORMATION THRU THE 4.5 3.5

DOE WEBSITE / PORTAL
UPLOADING / POSTING OF PRESS RELEASES THRU THE DOE 1.5 1

WEBSITE / PORTAL
TECHNICAL EVALUATION OF SMALL-SCALE COAL MINING (SSCM) APPLICATION AREA

Submission of request/
survey returns
Office of the Director, TL: 4792900

Loc. 260 GF, Data Bank Building
Information Technology and Management Receive/Endorse application
Services (ITMS) 0.5
Chief / Assistant Chief, Information Services Evaluation of request / checking of survey returns Loc. 254/391 GF, Data Bank Building
Division (ISD) computations
Processing of Request & preparation

Geoinformatics Section 2
of technical description (TD)
Conduct of field verification of boundary

Geoinformatics Section
monuments (as needed & simultaneous with (5)
CNMD field validation)
Chief / Assistant Chief, ISD Endorsement for approval of TD / preparation of

transmittal letter
Director, ITMS 0.5

Approval of TD / transmittal letter
Administrative Assistant, ISD Releasing / transmittal of TD

1. Survey / Location plan of the applied small-scale coal mining permit area signed and sealed by geodetic E.O. 197
SSMC – 3 DAYS
engineer. (Corner boundary monuments set on the ground)
Applicant 2. Lot data computation of the area applied for small-scale coal mining permit. Administrative Order No. 31 dated
3. Cadastral Survey of the place where the lot is located. October 1, 2012
DOE 4. Tax declaration of the applied area.
5. If the applicant is not the landowner, a notarized agreement between the applicant and landowner should be
submitted in the application.
6.
7.
Geographic and Grid Coordinates of the tie point used in the actual land survey of the applied area issued by
Department of Environment and Natural Resources DENR.
Photocopy of PRC Card & Professional Tax Receipt of the geodetic engineer, Certificate of Geographic and
(8 Days)
Grid Coordinates of the tie point used in the actual land survey issued by DENR.
8. Certified True Copy of Lot Title/Titles (TCT/OCT) from Registry of Deeds-Lan Registration Authority (LRA).
CONDUCT / TECHNICAL EVALUATION / APPROVAL OF COAL BLOCK BOUNDARY SURVEY

Submission of request/survey returns
TL: 4792900
Office of the Director, Loc. 260 GF, Data Bank Building
Information Technology and Management Receive/Endorse application 0.5
Services (ITMS)
Loc. 254/391 GF, Data Bank Building
Chief / Assistant Chief, Information Services Evaluation of request / checking of survey returns
Division (ISD) computations
Processing & checking of survey returns computations

Geoinformatics Section & preparation 15 per coal block
of technical description (TD)
Conduct of field verification of boundary monuments

Geoinformatics Section (as needed & simultaneous with CNMD field 5
validation)
Endorsement for approval of TD / preparation of

Chief / Assistant Chief, ISD transmittal letter
2.5
Director, ITMS
Approval of TD / transmittal letter
Administrative Assistant, ISD Releasing / transmittal of TD
LEGEND LIST OF REQUIREMENTS LEGAL BASES

E.O. 197
1) Survey report, transmittal of survey returns Administrative Order No. 31 dated October 1, 2012
Applicant 2) Copy of Geodetic Engineer’s current registration and PTR
DOE
3) Certification from Lands Management Bureau/Coast and Geodetic Survey Department of the geographic and/or grid coordinates of the tie-points
used **CHARGES & FEES 21.5 DAYS
4) Certification from the Coast and Geodetic Survey Department for the evaluation of the survey results using GPS receivers
5) Certification of GPS calibration and registration 1) Field verification survey – Php average ITO II to Carto 3/man/day
6) Certificate of transit inspection and tape inspection
7) Fieldnotes and plans
2) Verification of survey returns
• Survey plan - Php 300/plan (23 Days)
8) Computation for azimuth for latitude of observation and convergence correction of azimuth • Fieldnotes, computations – Php 5/sheet
9) Coordinate conversion of principal corners and other tie points
10) Traverse, setting and area computations
PROVISION OF GEOMATICS INFORMATION AND SERVICES

Submission of request*/survey returns
TL: 4792900
Office of the Director, Loc. 260 GF, Data Bank Building
Information Technology and Management Receive/Endorse application 0.5
Services (ITMS)
Chief / Assistant Chief, Information Services Loc. 254/391 GF, Data Bank Building
Evaluation of request
Division (ISD)
Geoinformatics Section Processing of request
Endorsement for approval of output / transmittal letter

Chief, ISD / Assist. Chief, ISD
Director, ITMS Approval of output

0.5
Administrative Assistant, ISD Releasing / transmittal of output

1)Letter of request Cost of reproduction E.O. 197
Applicant
2)Filled-out Pro-forma Terms and Conditions Administrative Order No.
DOE
31 dated October 1,
2012
3 DAYS
PROVISION OF CARTOGRAPHIC, INFOGRAPHIC AND OTHER MAPS

Submission of request/survey returns
TL: 4792900
Office of the Director, 0.5
Information Technology and Management Receive/Endorse application
Services (ITMS)
Loc. 254/391 GF, Data Bank Building

Chief / Assistant Chief, Information Services Evaluation of request
Division (ISD)
Processing of request
Infographics Section
Endorsement for approval of output / transmittal

Chief, ISD / Assist. Chief, ISD letter
Director, ITMS Approval of output

0.5
Administrative Assistant, ISD Releasing / transmittal of output

1)Letter of request Cost of reproduction E.O. 197
Applicant
2)Filled-out Pro-forma Terms and Conditions Administrative Order No.
3 DAYS
DOE
3)Receipt of payment 31 dated October 1,
2012
PROVISION OF ENERGY DATA & INFORMATION THRU ENERGY DATA CENTER
(RESEARCHERS)
TL: 4792900
Loc. 257 Energy Data Center of the
Receive Request Philippines Building
SRA, IDMD
SR SRS, IDMD Evaluation of Request
Endorsement of Request
Supervising SRS, IDMD
Approval of request
Chief, IDMD / PRDD*/GEMD**
0.5
Submission of signed conforme /

confidentiality / terms and conditions
pro forma letter

Director, ITMS Approval of the Terms and Conditions
Processing of request / preparation of data / transmittal

letter
Supervising SRS, IDMD
SRA, IDMD Recording / transmittal of data
NOTE: * - For Petroleum Data ** - For Geothermal Data

Applicant
DOE
1)Letter of request
2)Filled-out data request form
No Fees E.O. 197
Administrative Order No. 0.5 DAYS
3)List of data/documents requested 31 dated October 1,
4)Receipt of payment 2012 (3 Days)
5)Signed conforme/confidentiality/terms and conditions
PROVISION OF ENERGY DATA & INFORMATION THRU ENERGY DATA CENTER
(SERVICE CONTRACTORS/INVESTORS)

TL: 4792900
Loc. 257 Energy Data Center of the
SRA, IDMD Receive Request Philippines
SR SRS, IDMD Evaluation of Request
Supervising SRS, IDMD Endorsement of Request
Chief, IDMD / PRDD*/GEMD** Approval of request
SR SRS, IDMD Issuance of Order of Payment

0.5
Director, ITMS Approval of Order of Payment

Chief, Treasury Division Payment of data / processing fee
Processing of request / preparation of data /

Supervising SRS, IDMD transmittal letter
SRA, IDMD Recording / transmittal of data
NOTE: * - For Petroleum Data ** - For Geothermal Data

Applicant 1)Letter of request Refer to Information Services Division, E.O. 197
DOE 2)Filled-out data request form Information Technology And Administrative Order No. 1 DAY
Management Services (ISD-ITMS)
3)List of data/documents requested Schedule of Fees and Charges 31 dated October 1,
4)Receipt of payment 2012 (3 Days)
PROVISION OF ENERGY DATA & INFORMATION THRU THE DOE LIBRARY

TL: 4792900
SDO I, IDMD Receive Request
SDO IV, IDMD Evaluation of Request
Chief, IDMD Approval of Request Loc. 408 GF, Data Bank Building
SDO I, IDMD Issuance of order of payment
0.5
Director, ITMS Loc. 260 GF, Data Bank Building

Approval of Order of Payment

Chief, Treasury Division Payment of data / processing fee
SDO I, IDMD Processing of request / Releasing of data

Applicant 1)Letter of request Refer to Information Services Division, E.O. 197
DOE 2)Filled-out data request form Information Technology And
Management Services (ISD-ITMS)
Administrative Order No. 0.5 DAY
3)List of data/documents requested Schedule of Fees and Charges 31 dated October 1,
4)Receipt of payment
2012
(3 Days)
UPLOADING / POSTING OF ENERGY INFORMATION THRU THE DOE WEBSITE / PORTAL

Bureau/Service Directors,
Assistant Secretary, Undersecretary Submission of request
TL: 4792900
OD, ITMS Receive Request
Endorse Request to ITD

Director, ITMS
Loc. 385 3F, NPTL Building

ITO I, ITD Receive, review and endorse request to technical
staff
Information Technology Officer I / Information Upload approved information on the DOE website
Systems Analyst II

Applicant 1) Letter of request for posting (written and/or emailed) with proof of No Fees E.O. 197
DOE clearance/approval from the OSEC/USEC/ASEC/Director Administrative Order No. 3 DAY
31 dated October 1,
2) Copy of approved data, preferably in digital or PDF format and approved
copy of graphics/pictures/flash videos, if available
2012 (4.5 Days)
UPLOADING / POSTING OF PRESS RELEASES THRU THE DOE WEBSITE / PORTAL

TL: 4792900
Chief, CWPS / PAO Loc. 255 GF, DOE Annex Building
OD, ITMS Receive Request
Director, ITMS Endorsement request to ITD Loc. 260 GF, Data Bank Building
Receive, review and endorse request to technical staff Loc. 385 3F, NPTL Building
Chief, ITD
Information Technology Officer I /

Upload approved information at the DOE website
Information Systems Analyst II

Applicant
DOE
1)Proof of approval from Chief, CWPO
2)Copy of approved data, preferably in digital or PDF format and approved copy
No Fees E.O. 197 Administrative
Order No. 31 dated 1 DAY
of graphics/pictures/flash videos, if available October 1, 2012
(1.5 Days)
INFORMATION TECHNOLOGY AND MANAGEMENT SERVICES
INFORMATION SERVICES DIVISION
FEES AND CHARGES
INFOGRAPHICS SECTION Amount in Php
Reprographics Services
Engineering Copier
White Bond 140.00/sq.m.
.004 Double Matte Film
Maps/Graphics/Scanned Images/Printing/Plotting
(Included map preparation)
Page Size
Letter size (8.5” x 11”) 125.00/sheet
Legal Size (8.5” x 14”) 125.00/sheet
Large Format
30” x 40”
Glossy 2,800.00/sheet
Bright White 1,800.00/sheet
24” x 32”
Glossy 1,800.00/sheet
Bright White 1,150.00/sheet
For other maps sizes:
Glossy 3,500.00/sq.m
Bright White 2,300.00/sq.
HP Special Paper (A0 size) 1,400.00/sheet
HP Special Paper (A1 size) 720.00/sheet
Reproduction film (A0 size) 1,600.00/sheet
Cultural Data (Petroseis or Autocad format) 5,000.00/3.5” disk
Scanning 60.00/data item
Geomatics Section
Field Verification 3,400.00/man/day
Verification of Survey returns
Tracing Cloth/Mylar Film Plan 600.00/plan
Fieldnotes, Computations, etc. 15.00/sheet
Horizontal Control Survey/Vertical Control Survey 25,000.00/km
*Note: For digital copies of maps, charges and fees are the same with paper copies. However, Terms of Use
for Recipients of Electronic Data shall be conformed and signed by the Client.
ENERGY RESEARCH AND TESTING LABORATORY SERVICES (ERTLS)
DURATION
FROM TO
RAC- 5.5
ENERGY PERFORMANCE TESTING OF APPLIANCE AND RAC – 18 REF – 25.5
EQUIPMENT REF - 20 CW- 12.5
TV – 5
INSPECTION OF GENERIC MODELS / EXEMPTED PRODUCTS New 3
REQUEST FOR ONLINE VALIDATION OF ENERGY LABELS New 3
PROCESSING/EVALUATION OF ENDORSED TEST REPORT FROM New 3.5

OTHER LABORATORY
CALIBRATION OF ELECTRICAL, TEMPERATURE AND ENERGY- 10 6

MONITORING INSTRUMENTS
ENERGY PERFORMANCE TESTING OF LAMP BALLAST 8 14
A. Omni directional light

1. Zero ageing – 1 day
2. 100 hrs ageing – 5 days
ENERGY PERFORMANCE TESTING OF LIGHTING PRODUCTS New 3. lumen maintenance test
– 95 days
B. Lamp ballast – 14 days
C. Luminaires – 5 day
D. Roadway – 5 day
ENERGY PERFORMANCE TESTING OF FLUORESCENT LAMPS 5.5 + 96 4.5 + 96

(Integrating Sphere)
GEOLOGICAL / CHEMICAL LABORATORY ANALYSIS AND 12 12

TESTING
ENERGY PERFORMANCE TESTING OF APPLIANCE AND EQUIPMENT

Submission of Test Sample Request TL: 479-2900

SRS / SRA / Lab. Tech II, LATD Loc. 372/291/283 3F, NPTL Building
Fill-up Service Request Form 0.5 day
Approval of Service Request Form

Chief SRS, LATD Loc. 291 LATL Building
Staff, Treasury Division Payment of Testing fee 0.5 day Loc. 219 GF, DOE Annex Building
RAC- 1 working day

REF – 20 calendar days
SRS / SRA / Lab. Tech II, LATD Conduct of Test CW- 7 working days Loc. 291/283 LATL Building
TV – 1 working day
RAC- 1 working day

SRS / SRA / Lab. Tech II, LATD Preparation of Test Report REF –2 working days
Loc. 291/283 LATL Building
CW- 2 working days
TV – 0.5 working day
Review / Approval of Test Result /

Senior SRS / Supervising SRS, LATD Preparation of Transmittal Letter 1 day Loc. 291/283/305 LATL Building
Approval and Signing of Transmittal LATL/ERTLS Building

Chief SRS / Director, LATD Letter 1 day Loc. 291/372
SRS / SRA / Lab. Tech II, LATD Release of Test Report 0.5 day Loc. 291/283 LATL Building

Applicant
RAC- 5.5 DAYS
1) Testing Samples Pls. refer to Department of Energy Administrative Order No. 31
DOE
2) Request for Laboratory Service Schedule of Fees Charges dated October 1, 2012
REF - 25.5 DAYS
Duration beyond DOE 3) Approved Statement of Account CW - 12.5 DAYS
control 4) Official receipt for payment of laboratory fee TV - 5 DAYS
INSPECTION OF GENERIC MODELS / EXEMPTED PRODUCTS

Submission of Inspection Request/

SRS / SRA/ Lab. Tech II, LATD
Fill-up of Service Request Form
LATD Building
0.5 day TL: 479-2900
Chief SRS, LATD Approval of Service Request Form Loc. 372/291/283
Staff, Treasury Division 0.5 day Loc. 219 GF, DOE Annex Building
Payment of Inspection fee
Conduct of Inspection/Preparation 1 day Loc. 291/283 LATL Building

SRS / SRA / Lab. Tech II, LATD
of individual Inspection Reports
RAC- 5.5 DAYS
REF - 25.5 DAYS
CW - 12.5 DAYS
Preparation/Approval of summary matrix of TV - 5 DAYS Loc. 291/283/305 LATL Building
Senior SRS/Supervising SRS, LATD individual inspection report
Preparation of transmittal letter
Chief SRS / Director, LATD Approval and signing of transmittal letter 3 days Loc. 291/372 LATL / ERTLS Building
Loc. 291/283 LATL Building

SRS / SRA / Lab. Tech II, LATD Inspection Report ready for release

Applicant 1) Testing Samples Pls. refer to Department of Energy Administrative Order No. 31 dated
2) Request for Laboratory Service Schedule of Fees Charges October 1, 2012
DOE
3) Approved Order of Payment 5 DAYS
Duration beyond DOE 4) Official receipt for payment of Inspection fee
5) Individual Imspection Report
control
REQUEST FOR ONLINE VALIDATION OF ENERGY LABELS

Receipt of Online Request for TL: 479-2900

SRS / SRA / Lab. Tech II, LATD Validation / Fill-up SRF for Validation Loc. 291/283 LATL Building
of Energy Labels
0.5 day
Approval of Service Request Form /

Chief SRS, LATD Issuance of Order of Payment
Staff, Treasury Division Payment of Validation fee 0.5 day Loc. 219 GF, DOE Annex Building
Availability of Test Report/Generic

SRS / SRA / Lab. Tech II, LATD Report/Revised Rating Report
SRS / SRA / Lab. Tech II, LATD Validation of Prototype Energy Label 1 day Loc. 291/283 LATL Building
Yes
For correction? Corrective Action
No
0.5 day Loc. 291/283/305 LATL Building
Review / Recommendation Approval of
Senior SRS / Supervising SRS, LATD
Energy Label
0.5 day Loc. 291 LATL Building

Chief SRS, LATD Approval of Energy Label
Download Proto type Energy Label

Applicant Pls. refer to Department of Energy Administrative Order
1. Request for Laboratory Service
DOE Schedule of Fees Charges No. 31 dated
2.
3.
Approved Order of Payment
Test Report/Generic Report/Inspection Report/Revised Rating October 1, 2012 3 DAYS
Duration beyond DOE Report
control
EVALUATION OF ENDORSED TEST REPORT FROM OTHER LABORATORY

TL: 479-2900
SRS / SRA / Lab. Tech, LATD Receipt of BPS Test Request Loc. 372/291/283 3F, NPTL Building
Fill-out Service Request Form (SRF)

0.5 day
Supervising SRS / Chief SRS, LATD Approval of SRF
Note: Duration of test is

Conduct of test from 3rd Party depending on the capability of
Laboratory the 3rd Party Laboratory
SRS / SRA / Lab. Tech, LATD Receipt of Test Report from 3rd party
laboratories
10 models / 1 day
SRS / Senior SRS, LATD Preparation of DOE Discussion of Results
Review / Approval of Discussion of Results /

Senior SRS / Supervising SRS, LATD Preparation of Transmittal Letter 1 day
Approval and Signing of Transmittal Letter Loc. 372 ERL Building 1

Chief SRS / Director, ERTLS
1 day
SRS / SRA/ Lab. Tech, LATD Release of Approved Discussion of Results /
Released Signed Transmittal Letter

1) Request for Laboratory Service
2) Test Report
October 1, 2012 3.5 DAYS
Note: Duration is not
under control of DOE
CALIBRATION OF ELECTRICAL, TEMPERATURE AND ENERGY-MONITORING INSTRUMENTS

TL: 479-2900
Senior SRS/SRS II / SRS I Submission of Calibration Service Request Loc. 301/364 3F, NPTL Building
0.5 day
Checking / Functionality Check of Equipment for
Senior SRS/SRS II / SRS LAB. TECH. Calibration / Approval of OOP A. Electrical Instruments
1. DPM – 1.5 days (5 points per
parameter)
2. DMM – 1.5 days (5 points per
parameter)
0.5 day 3. AC/DC Voltmeter – 1.5 days
Staff, Treasury Division Payment of Calibration fee*
(5 points per parameter)
4. AC/DC Ammeters – 1.5 days
(5 points per parameter)
SRS II / SRS I / Lab. Tech, LATD Conduct of calibration
5. Ohmmeter – 1.5 days (5 points
per parameter)
6. Resistors 1.5days (5 points per
parameter)
SRS II / SRS I, LATD Computation of Uncertainty of Measurement
2.5 days 7. Clamp Meter – 1.5 days (5
points per parameter)
B. Temperature Instruments
Preparation of Calibration Certificate 1. PRT – 2 days per 5 points
SRS II / SRS I, LATD
2. RTD – 2 days per 5 points
3. LIG – 2 days per 5 points
Review / Approval and signing of Calibration 4. Thermocouple – 2 days per 5
Chief SRS / Section Head, LATD Certificate points
1.5 day
SRS II / SRS I / Lab. Tech, LATD Release of Calibration Certificate

1) Equipment for Calibration
3) Approved Statement of Account October 1, 2012 6 DAYS
Note: Duration is not 4) Official receipt for payment of laboratory fee
ENERGY PERFORMANCE TESTING OF LAMP BALLAST

SRS/Lab. Tech, LATD Receiving of Test Samples TL: 479-2900

Loc. 372/305/314 3F, NPTL Building
Supervising SRS / Chief SRS, LATD Approval of Service Request Form
Chief, Treasury Division Payment of Testing fee 0.5 day Loc. 233 GF, DOE Annex Building
SRS / Lab. Tech, LATD Conduct of Test 10 days
SRS / Senior SRS, LATD Preparation of Test Reports 0.5 day
Senior SRS / Supervising SRS, LATD Review / Approval of Test Result /

Preparation of Transmittal Letter 1 day
Loc. 372 ERL Building 1

Chief SRS / Director, ERTLS Approval and Signing of Transmittal Letter 1 day
SRS / Lab. Tech, LATD Release of Test Report 0.5 day

2) Approved Statement of Account
3) Official receipt for payment of laboratory fee October 1, 2012
14 DAYS
ENERGY PERFORMANCE TESTING OF LIGHTING PRODUCTS

TL: 479-2900
SRS/Lab. Tech, LATD Submission of Test Samples Extensions: LATL Building and Gonio
LOD: 305/394 photometer building
Chief SRS / Supervising SRS , LATD Approval of Service Request
0.5 day
Staff, Treasury Division Pay Testing fee/Submit OR photo copy to LOD Treasury Div.: 233 GF, DOE Annex Building
A. Omni directional light sources:

1. Initial rating test zero ageing –
SRS / Lab. Tech, LATD-LOD Conduct of Test 1 day
2. Initial rating test with 100 hrs
ageing – 5 days
a. Luminous flux output
Preparation of Test Report b. Electrical ratings
SRS / Senior SRS, LATD-LOD 3. 2000 hours lumen
maintenance test – 91 days
a. Luminous flux output
Review / Approval of Test Result / b. Electrical ratings
Senior SRS / Supervising SRS, LATD-LOD B. Lamp ballast – 10 days
Preparation of Transmittal Letter
D. Roadway/Street lights – 1 day
Chief SRS / Director, ERTLS Approval and Signing of Transmittal Letter 3 days Loc. 374 ERL Building 1
SRS / Lab. Tech, LATD-LOD Test Report ready for Release

A. Omni directional light
Applicant Pls. refer to Department of Energy Administrative Order No. 31 1. Zero ageing – 1 day
DOE Schedule of Fees Charges dated October 1, 2012 2. 100 hrs ageing – 5 days
2) Sample ready for testing
3) Official receipt 3. lumen maintenance test – 95 days
Duration ibeyond DOE B. Lamp ballast – 14 days
control
D. Roadway – 5 day
ENERGY PERFORMANCE TESTING OF FLUORESCENT LAMPS (Integrating Sphere)

TL: 479-2900
SRS/Lab. Tech, LATD Receiving of Test Samples Loc. 372/305/394 3F, NPTL Building
Supervising SRS, LATD Approval of Service Request Form

Chief, Treasury Division Payment of Testing fee 0.5 day
SRS / Lab. Tech, LATD Conduct of Test 96 calendar days
SRS / Senior SRS, LATD Preparation of Test Reports 1 day
Review / Approval of Test Result / Preparation of

Senior SRS / Supervising SRS, LATD 1 day
Transmittal Letter
Approval and Signing of Transmittal Letter Loc. 372 ERL Building 1

Chief SRS / Director, ERTLS 1 day
SRS / Lab. Tech, LATD Release of Test Report 0.5 day

Applicant Pls. refer to Department of Energy Administrative Order No. 31 dated
DOE Schedule of Fees Charges October 1, 2012
2) Approved Statement of Account
3) Official receipt for payment of laboratory fee
4.5 + 96 DAYS
GEOLOGICAL / CHEMICAL LABORATORY ANALYSIS AND TESTING

Submission of request / sample and TL: 479-2900

payment of testing analysis Loc. 246 ERL Building 1
Office of the Director, ERTLS
Receiving samples / Issuance of Request for

Laboratory Services (RLS) Billing
Payment of laboratory services fee 1 Loc. 233 GF, DOE Annex Building
Treasury Division
Chief, Geoscientific Research & Testing Receiving of sample/s / Dispatch of Laboratory

Laboratory (GRTL) Work Order (LWO)
Supervising Science Research Receiving of samples / issuance of Work Order

Specialist (SRS), GRTL
SRS / Laboratory Technician, GRTL Conduct of sample preparation / testing /

analysis
10
Supervising SRS / Senior SRS, GRTL Preparation of results of analysis
Review and endorsement of results to the

Chief, GRTL Director, ERTLS
Preparation of Official Result of Analysis for

review and initial of Supervisor of concerned Unit
and Chief, GRTL 1
Director, ERTLS
Issuance / releasing of Official Report of Analysis

(ORA)

Applicant Pls. refer to Department of Energy Administrative Order No.
1)Sample for analysis
DOE Schedule of Fees Charges 31 dated October
2)Request for Laboratory Service
3)Official receipt of payment of laboratory fee 1, 2012
12 DAYS
4)Letter of introduction from school head to avail of student discount
LEGAL SERVICES (LS)
DURATION
FROM TO
CASES FILED FOR AND / OR AGAINST DOE 81++ 21
ADMINISTRATIVE CASE INVOLVING 108 99

EMPLOYEES OF THE DOE
ISSUANCE OF CERTIFICATE OF NO PENDING ADMINISTRATIVE New 1

CASE
DISPOSITION OF INSPECTION INVESTIGATION REPORTS 15 5

AFFECTING THE DOWNSTREAM OIL INDUSTRY
RESOLUTION OF MOTION FOR RECONSIDERATION AFFECTING New 20

THE DOWNSTREAM OIL INDUSTRY
LEGAL CLEARANCE FOR STANDARDS FOR COMPLIANCE New 2

CERTIFICATE (SCC)/CERTIFICATE OF COMPLIANCE (COC)
SPECIAL NON-IMMIGRANT VISA UNDER SECTION 47(a)(2) OT

THE PHILIPPINE IMMIGRATION ACT OF 1940, AS AMENDED New 2
FOR COAL AND PETROLEUM OPERATIONS
ENDORSEMENT TO THE SECURITIES AND EXCHANGE New 2

COMMISSION (SEC)
REQUEST FOR CERTIFICATION OF VALID AND EXISTING SERVICE New 2

CONTRACT AND COAL OPERATING CONTRACT
REGISTRATION OF SUBCONTRACTS/AGREEMENTS FOR COAL New 2

AND PETROLEUM OPERATIONS
LEGAL EVALUATION FOR THE RENEWABLE ENERGY SERVICE New 3

CONTRACT (OCSP/DIRECT NEGOTIATION)
LEGAL EVALUATION FOR COAL AND PETROLEUM UNDER THE New 3

PHILIPPINE ENERGY CONTRACTING ROUND (PECR)
LEGAL EVALUATION FOR TRANSFER/ASSIGNMENT OF SERVICE New 3

CONTRACT OR COAL OPERATING CONTRACT
CASES FILED FOR AND/OR AGAINST DOE

Director, Legal Service (LS) TL: 4792900

Chief, General Legal Services Preparation of endorsement letter to the Office of the Loc. 403 ERL Building 3
Division (GLSD) Solicitor General (OSG) 3
Office of the Secretary Signing of Endorsement Letter to OSG 3

Chief, LCD Preparation of appropriate pleadings 15
Director, LS / Chief, GLSD Conduct hearing Variable
Director, LS Variable
Attendance with OSG in court hearings
Chief, GLSD

DOE 1) Complaint/Petition No Fees Revised Administrative Code of 1987
2) Answer / Comment Revised Rules of Court 21 DAYS
(81++ Days)
ADMINISTRATIVE CASE INVOLVING EMPLOYEES OF THE DOE

TL: 4792900
Chief, General Legal • Upon Receipt of Sworn Complaint from HRD, prepare Loc. 332 ERL Building 3
Services Division (GLSD) Memorandum directing Respondent to Submit Counter 3
Affidavit
• Respondent submits Counter-Affidavit
• Determine the existence of prima facie case and Prepare 10
Investigation Report and/or Recommendation
7
Approve GLSD’s Recommendation and may either

Office of the Secretary 7
Dismiss the case and inform the Respondent of the dismissal
OR
Refer to the Investigation Committee and Issue formal

charge if there is prima facie case
Investigation Committee (IC) If there exist a prima facie case,

• Direct the Respondent to file an Answer to the charges 10
• Conduct Hearing
10
• Prepare Recommendation to the Secretary
10
Office of the Secretary Issue Resolution based on the IC’s Recommendation 30

1) Sworn complaint
99 DAYS
DOE No Fees Civil Service Laws, Rules and Regulations
2) Sworn counter-affidavit / Comment Code of Conduct and Ethical Standards for Public
3) Investigation Report Officials and Employees (RA 6713)
4) Recommendation to dismiss the case or issuance of a formal charge if prima facie
exists
5) Formal charge (108 Days)
6) Answer
ISSUANCE OF CERTIFICATE OF NO PENDING ADMINISTRATIVE CASE

Official/Employee Request for Issuance of Certificate
TL: 4792900
Administrative Aide VI General Legal Verification from records on existing/pending cases and preparation
of the Certificate of No Pending Administrative Case
Services Division (GLSD)–
Legal Services (LS)
Chief, GLSD, LS Approval and Signature of the Certificate of No Pending

Administrative Case
Administrative Aide VI GLSD-LS

Release to the applicant-Official/Employee

No Fees
DOE
1 DAY
DISPOSITION OF INSPECTION INVESTIGATION REPORTS AFFECTING THE DOWNSTREAM OIL INDUSTRY

-Receives Inspection Investigation Reports (IIRs) from OIMB TL: 4792900

Director, Legal Services (LS) -Assigns to Division Chief 1

-Prepares Orders
Chief, Downstream Conventional Energy Legal -Initial Orders 1
Services Division (DCELSD)) -Turns over Orders to Director for signature
-Signs Orders
Director, LS -Returns signed Orders to Division Chief for Docketing and 1
Mailing
-Dockets the Orders

DCELSD -Assigns Case Numbers to the Orders 2
-Mails Orders

Inspection/Investigation Reports No Fees Sections 5 and 12,
Respondent /
Appellant
IRR of R.A. 8479
5 DAYS
DOE
(15 Days)
RESOLUTION OF MOTION FOR RECONSIDERATION AFFECTING THE DOWNSTREAM OIL INDUSTRY

-Receives Motion for Reconsideration TL: 4792900

Director, Legal Services (LS) (MR) from Respondent 2 Loc. 403 ERL Building 3
-Assigns to Division Chief
-Prepares Resolution/Decision
-Initials Resolution/Decision Loc. 404 ERL Building 3
Chief, Downstream Conventional Energy Legal 15
-Turns over Resolution/Decision to
Services Division (DCELSD)
Director for signature
-Signs Resolution/Decision
Director, LS -Returns signed Resolution/Decision to 2
Division Chief for Docketing and Mailing
DCELSD -Mails Resolution/Decision 1

1) Motion for Reconsideration No Fees Sections 5 and 12,
Respondent / 2) Order IRR of R.A. 8479
Appellant
DOE
20 DAYS
LEGAL CLEARANCE FOR STANDARDS FOR COMPLIANCE CERTIFICATE (SCC)/CERTIFICATE OF COMPLIANCE (COC)

TL: 4792900
Division Chief, Retail Marketing and Endorsement by the Division Chief of RMMSCD of the Loc. 376 3F, PNOC Building 5
Monitoring and Special Concerns Clearance Form
Division (RMMSCD)
Downstream Conventional Energy Receives Form Verification from DCELSD records re case Loc. 404 ERL Building 3
status of applicant 1
Legal Services Division (DCELSD),
Initials Clearance Form for signature of Legal Services
Legal Services (LS) Director
Director, LS Signs the Clearance Loc. 403 ERL Building 3
DCELSD Endorses Form back to RMMSCD

Clearance Form (DOE Form) No Fees R.A. 8479
OIMB
LS
2 DAYS
SPECIAL NON-IMMIGRANT VISA UNDER SECTION 47(a)(2) OT THE PHILIPPINE IMMIGRATION ACT OF 1940
AS AMENDED FOR COAL AND PETROLEUM OPERATIONS
TL: 4792900
Endorsement by Director of ERDB of the
Director, Energy Resources
request to the LS
Director, Legal Services (LS) Endorsement to the Upstream Conventional Energy 1

Legal Services Division (UCELSD)
Upstream Conventional Energy

Evaluation of the requirements
Legal Services Division
Preparation of the Endorsement and Memorandum
(UCELSD)
Director, LS Approval of the Memorandum and Endorsement
Director, ERDB Signing of the Endorsement
UCELSD Dry Seal and Release of the Endorsement to the Applicant

Requirements: No Fees Sections 12(f) of P.D. 87, as amended
ERDB 1. Formal request and endorsement by the SC Operator or COC Holder; Section 16(f) of P.D. 972, as amended
2 DAYS
Service Contract and Coal Operating Contract
2. Proof of Employment;
LS
3. Photocopy of Passport; and
4. Other Passport Details.
ENDORSEMENT TO THE SECURITIES AND EXCHANGE COMMISSION (SEC)

TL: 4792900
Endorsement by Director of ERDB of the Loc. 343 4F, PNOC Building 6
request to the LS

Legal Services Division (UCELSD)
Upstream Conventional Energy Evaluation of the requirements

Legal Services Division (UCELSD) Preparation of the Endorsement and Memorandum
Contracts Division, LS Dry Seal and Release of the Endorsement to the Applicant

Requirements: No Fees R.A. 7638
ERDB 1. Formal request and endorsement by the SC Operator or COC Holder;
LS
2. Copy of Articles of Incorporation (AoI0 and By-Laws; and
3. General Information Sheet (GIS)
2 DAYS
REQUEST FOR CERTIFICATION OF VALID AND EXISTING SERVICE CONTRACT AND COAL OPERATING CONTRACT

Endorsement by Director of ERDB of the TL: 4792900

request to the LS

Legal Services Division(UCELSD)
Upstream Conventional Energy Legal Evaluation of the request and verification on compliance
Services Division(UCELSD) with the terms and conditions of respective contracts.
Dry Seal and Release of the Endorsement to the Applicant

Contracts Division, LS

No Fees R.A. 7638
ERDB
LS
2 DAYS
REGISTRATION OF SUBCONTRACTS/AGREEMENTS FOR COAL AND PETROLEUM OPERATIONS

TL: 4792900
Endorsement by Director of ERDB of the Loc. 343 4F, PNOC Building 6
request to the LS

Legal Services Division(UCELSD)

Upstream Conventional Energy Legal Evaluation of the submitted subcontracts or agreements for
Services Division(UCELSD) registration

No Fees P.D. 87, as amended
ERDB P.D. 972, as amended
LS
Department Circular No. DC2014-08-0013
Service Contract and Coal Operating Contract 3 DAYS
LEGAL EVALUATION FOR COAL AND PETROLEUM UNDER THE PHILIPPINE ENERGY CONTRACTING ROUND (PECR)

Review and Evaluation Endorsement by the REC-SEC of the Application documents

Committee-Secretariat (REC- for Legal Evaluation
SEC)
TL: 4792900
Director, Legal Services (LS) Endorsement to the Upstream Conventional Energy Legal 1
Services Division (UCELSD)

Evaluation of the legal documents
Upstream Conventional Energy Legal Preparation of the Memorandum to the REC on the result
Services Division (UCELSD) of the evaluation
REC-SEC Endorsement to ERDB and Compliance

Division for technical and financial evaluation

Legal Documents: No Fees P.D. 87, as amended
REC-SEC 1. Duly filled-out covering information sheet (DOE Format); P.D. 972, as amended
Department Circular No. DC2014-02-0005
3 DAYS
2. SEC-Certified True Copy of Certificate of Registration or Incorporation;
3. SEC-Certified True Copy of Articles of Incorporation and By-Laws;
LS
4. SEC Certified True Copy of General Information Sheet (GIS);
5. Certificate of Authority from the Board of Directors; and
6. Proof of payment for processing/application fee.
LEGAL EVALUATION FOR TRANSFER/ASSIGNMENT OF SERVICE CONTRACT OR COAL OPERATING CONTRACT

TL: 4792900
Director, Energy Resources Endorsement by Director of ERDB of the request Loc. 343 4F, PNOC Building 6
Development Bureau (ERDB) to LS
Director, Legal Services (LS) Endorsement to the Upstream Conventional Energy Legal Loc. 403 ERL Building 3
Services Division (UCELSD) 1

Upstream Conventional Energy Legal Evaluation of the requirements
Services Division (UCELSD) Preparation of the Memorandum to the Director of ERDB
on the result of the legal evaluation
2
Director, Legal Services (LS) Approval of the Memorandum and Endorsement
Contracts Division. LS Endorsement to the ERDB for further processing

Legal Documents: No Fees Sections 11of P.D. 87, as amended
ERDB 1. Formal request; Section 15 of P.D. 972, as amended
2. Assignment/Transfer Agreement; Department Circular No. DC2007-04-0003
LS
3. SEC-Certified True Copy of Certificate of Registration or Incorporation of the
Transferee/Assignee;
4. SEC-Certified True Copy of Articles of Incorporation and By-Laws of the Transferee/Assignee;
Service Contract and Coal Operating Contract
3 DAYS
5. SEC Certified True Copy of General Information Sheet (GIS) of the Transferee/Assignee; and
6. Certificate of Authority from the Board of Directors.
LEGAL EVALUATION FOR THE RENEWABLE ENERGY SERVICE CONTRACT (OCSP/DIRECT NEGOTIATION)

RE-Renewable Energy Committee TL: 4792900

Endorsement by the RE-REC Secretariat of the Loc. 338 4F, Multi Purpose Building
Secretariat Application for Legal Evaluation
Endorsement to the Renewable Energy Legal Services Loc. 403 ERL Building 3
Director, Legal Services (LS) Division (RELSD) 1

Renewable Energy Legal Services Division Evaluation of the legal documents
(RELSD) Preparation of the Memorandum to the Director of RE-REC
Secretariat on the result of the legal evaluation
Director, Legal Services (LS) Approval and Signature of the Memorandum 2
RELSD Endorsement to the RE-SEC

Legal Documents: No Fees R.A. 9513
RE-REC 1. Duly filled-out covering information sheet (DOE Format); IRR of R.A. 9513
LS
2. SEC-Certified True Copy of Certificate of Registration or Incorporation;
3. SEC-Certified True Copy of Articles of Incorporation and By-Laws; 3 DAYS
4. SEC Certified True Copy of General Information Sheet (GIS); and
5. Certificate of Authority from the Board of Directors.
FACILITATE INVESTMENTS
IN THE ENERGY SECTOR
FINANCIAL SERVICES (FS)
DURATION
FROM TO
PROCESSING OF BONDING/INSURANCE COMPANIES 3 2 Working Days per
ACCREDITATION accreditation
REMITTANCE OF GOVERNMENT SHARES ON 1 0.5
ENERGY RESOURCES PRODUCTION
PROCESSING OF BONDING/INSURANCE COMPANIES ACCREDITATION

Office of the Director - FS Receive / Endorse application .5 hour TL: 4792900 2F, DOE Annex Building
Loc. 373
Fiscal Clerk III/Staff, CERCD Receive / Endorse application Loc. 248 2F, DOE Annex Building
1.5 hours
Senior Technical Audit Specialist, CERCD Check application
No Notify thru letter the 6 hours

Complete /updated Applicant of the
Correct Documents document deficiency
or reason for
disapproval
Yes
Evaluate and Prepare accreditation

letter
Supervising Technical Audit Review the evaluation and 4 hours

Specialist, CERCD accreditation letter
Review / Endorse for approval of

Chief Technical Audit Specialist, CERCD 2 hours
accreditation letter
Director, FS Approve Accreditation Letter 1 hour
Record / transmit accreditation letter 1 hour

Fiscal Clerk, CERCD
to Insurance/Bonding Companies
NOTE: CERCD – Conventional Energy Resource Compliance Division
LEGEND *LIST OF REQUIREMENTS CHARGES & FEES LEGAL BASES

1) Certificate of Authority issued by the Insurance Commission
Applicant 2) Audited Financial statements for 2 years
3) Clearance from the Supreme Court
No Fees
• PD 87 Sec. 16 2 Working Days per
• PD 972 Sec. 14
DOE 4) Bureau of Internal Revenue (BIR) Tax Clearance or Certificate on Outstanding Deficiency Tax Liabilities
5) Company profile
• DC 2009-07-0011 Sec 13 accreditation
Note: Applications with incomplete and outdated requirements will not be processed
(3 Days)
REMITTANCE OF GOVERNMENT SHARES ON ENERGY RESOURCES PRODUCTION

Submit remittance of
government shares on energy
resources production
TL: 4792900 2F, DOE Annex Building

Office of the Director, Receive/Endorse Remittance Loc. 373
Financial Services (FS)
Review remittance of service contractor and prepare Loc. 248 - CERCD 2F, DOE Annex Building
Senior Technical Audit Specialist remittance slip Loc. 431 - RERCD GF, DOE Building 2
Review the remittance slip , initial and endorse to

Chief Technical Audit Specialist Director, FS
Director, FS Sign the remittance slip 0.5
Technical Auditing Assistant Remit to the Treasury Division
Cashier, Treasury Division Issue Official Receipt Loc. 233 GF, DOE Annex Building
Fiscal Clerk Photocopy/Endorse OR
Receive Official Receipt
NOTE: For Conventional Energy Resource Compliance Division (CERCD) and Renewable Energy Resource Compliance Division (RERCD)

1) Letter of remittance No Fees P.D. 87, as amended
Service Contractor 2) Check payment
3) Report on revenues
P.D. 972
R. A. 9513
0.5 DAY
DOE
Service/Coal Operating Contract
(1 Day)
CONSUMER WELFARE AND PROMOTION OFFICE (CWPS)
DURATION
FROM TO
CONSUMER-RELATED INFORMATION REQUESTS 10.25 5
ELECTRIC BILL VERIFICATION SERVICE 4.5 3
CONSUMER COMPLAINTS RESOLUTION NEW 5

CONSUMER-RELATED INFORMATION REQUESTS

TL: 4792900
Walk-in/e-mail/ Address the request, Loc. 255/329 GF, DOE Annex Building
Phone-in/SMS
Post mail If can be done
promptly
Chief, CWPS 0.5

Filled-Out
Filled-Out Caller’s
Request Form Information
Refer to concerned DOE unit(s),

If necessary
Technical Research/Gathering
Of information 4.0
Staff
Chief, CWPS Approval of report/reply 0.25
Clerk Recording/releasing/transmittal of report/reply 0.25

Applicant 1) Phoned-in verification: No Fees
DOE • Filled-out caller’s information 5 DAYS
2) Walk-in verification:
* CWPS - Consumer Welfare
and Promotion Staff
• Filled-out request form (10.25 Days)
ELECTRIC BILL VERIFICATION SERVICE

Walk-in/e-mail/ Address the request,

Phone-in/SMS
Post mail If can be done
TL: 4792900
promptly Loc. 255/329 GF, DOE Annex Building
Chief, CWPS 0.25

Filled-Out
Filled-Out Caller’s
Refer to concerned
Distribution Utility
Research/Gathering/
Technical Auditing of Electric Bill or
Site inspection/ 2
Staff preparation of report
Chief, CWPS Approval of report/reply 0. 5

Applicant 1)Phoned-in verification: No Fees
DOE • Filled-out caller’s information 3 DAYS
2)Walk-in verification:
• Filled-out request form
* CWPS - Consumer Welfare (4.5 Days)
and Promotion Staff
CONSUMER COMPLAINTS RESOLUTION

Walk-in/e-mail/ Address the request,

Phone-in/SMS
post mail If can be done
promptly
TL: 479-2900
Loc. 329/255 GF, DOE Annex Building
Chief, CWPS 0.5
Filled-Out
Filled-Out
Caller’s
Initial Review/Endorsement to Appropriate Unit
Technical Assessment of Complaint Category

Staff
4.0
Investigation/Evaluation of
Legal Evaluation, if necessary
Complaint
Resolution of complaints and preparation of report/reply

0.25
Chief, CWPS Signing of report/reply

Applicant 1)Phoned-in complaints: No Fees
• Filled-out caller’s information

DOE
• Nature of complaint 5 DAYS
2)Walk-in complaints:
• Filled-out Complaints Form
• Filled-out General Feedback Form
INVESTMENT PROMOTION OFFICE (IPO)
DURATION
(WORKING DAYS)
PROCESS
FROM TO
INVESTOR-RELATED INFORMATION REQUESTS 6 3

INVESTOR-RELATED INFORMATION REQUESTS

Submits
Letter or E-mail Request
TL: 4792900
Investment Specialist, IPS Coordinates with various concerned DOE units for the data (1/2 day) LOC. 389/371 GF, DOE Main Building
required
(1-2 days)
Prepares the requested data and submits to DOE-IPO
Technical Staff, Concerned Units
Investment Specialist, IPS (1/2 day)

Consolidates the data submitted by DOE Concerned Units

Transmits requested data to investor

Applicant
1)Letter or E-mail request No Fees
DOE 3 WORKING DAYS
DEPARTMENT OF ENERGY VICINITY MAP
DIRECTORY: 12
1 PNOC Building 5
2 DOE Main Building 8 6
3 DOE Annex Building
4 Data Bank Building
5 PNOC Building 6 13 14 15
6 Multi-purpose Building 7
7 NPTL Building
8 SOLAR Laboratory 9
9 ERL Building 1
10 ERL Building 2
11 ERL Building 3 4 10
12 Goniophotometer Test Facility Building
13 Carpentry 2 11
14 DOE Day Care
15 Canteen 3
BGC SITE VICINITY MAP

NOT TO SCALE

2019 Citizen Charter As of January 2020

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2019 Citizen Charter As of January 2020

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Republic of the Philippines

DOE CARES: Caring, Accountable and Responsible Energy Servants!

Maraming Salamat po!

M.V. Obillo I. U. Ocampo J. C. Anunciacion R. I. Romero I. C. Exconde M. P. Cerezo

UPSTREAM POWER COMPLIANCE

LUZON FIELD OFFICE VISAYAS FIELD OFFICE MINDANAO FIELD OFFICE

R. M. Sevilla J. R. D. Maleza N. J. Geroche

SERVE right the first time and every time thereafter

Commitment to Service Basta Enerhiya, Sagot Kita

RIGHTS AND RESPONSIBILITIES OF CLIENTS

The right to information The responsibility to use vital information appropriately

Telefax Number: (02) 840-2267

Visit : Public Assistance and Complaint Desk

Thank you for your cooperation.

Application to Possess and Move Explosives 2 3

Application for Blaster Foreman’s License 1 3

Application for Explosive Purchaser’s License 2 3

Application for Certificate of Compliance for Coal

Coal Export Clearance New 3

Application for Coal Trader’s Accreditation and Coal

Application for the Renewal of Coal Trader’s

Request for Visa Endorsement New 2.5

APPLICATIONS FOR CERTIFICATE OF ACCREDITATION CLEARANCE TO UNDERTAKE SYSTEM IMPACT STUDY

RAC- 5.5 CASES FILED FOR AND / OR AGAINST DOE 81++ 21

ISSUANCE OF CERTIFICATE OF NO PENDING

LEGAL EVALUATION FOR THE RENEWABLE ENERGY

LEGAL EVALUATION FOR COAL AND PETROLEUM

LEGAL EVALUATION FOR TRANSFER/ASSIGNMENT OF

REMITTANCE OF GOVERNMENT SHARES ON

CONSUMER WELFARE AND PROMOTION OFFICE (CWPS)

CONSUMER-RELATED INFORMATION REQUESTS 10.25 5

ELECTRIC BILL VERIFICATION SERVICE 4.5 3

CONSUMER COMPLAINTS RESOLUTION NEW 5

INVESTMENT PROMOTION STAFF (IPS)

APPLICATIONS FOR CERTIFICATE OF ENDORSEMENT

INFORMATION REQUESTS New 6

APPLICATION FOR CERTIFICATE OF ENDORSEMENT

Application for Petroleum Service Contract

Application for Petroleum Subcontract New 3

Confirmation of Performance Bond Posting New 3

Request for copy of service contract New 3.5

Tax-Exemption Certificate (TEC) Application 5 4

Request for Oil & Gas Seepage Investigation New 15

Application for Gratuitous Permit New 12

Request for Visa Endorsement New 2.5

RESPONSIBLE PERSONNEL/ PROCEDURES NORMAL PROCESSING TIME CONTACT LOCATION OF OFFICE

Petroleum Resources Development Opening of sealed proposals and

Notify applicant of non-

Secretary of Energy Review of Recommendation & Endorsement of the 5 days

TD Payment of processing fee 0.5 day

Applicant, OP, RMD Preparation of PSC , Signing, Notarization, Transmittal, 6 days

LEGEND REQUIREMENTS CHARGES & FEES LEGAL BASES

ABOUT THE SERVICE

PROCEDURES ESTIMATED TIME CONTACT UNIT

Payment of Application Fee Treasury Division (TD)

Note: this happens on a set date as

3. Legal, Technical and Financial Evaluation of 15 days REC / REC Secretariat

4. Preparation of REC Endorsement to the 2 days REC

5. Review of Recommendation & 5 days Office of the Secretary, DOE

7. Notify winning applicant of the 1 day REC / REC Secretariat

45 Working Days (from opening of proposals)

▪ Seismic program, size, and timing d. Resources

D. Financial Documentation LEGAL BASES