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Social Science & Medicine 255 (2020) 112980

Contents lists available at ScienceDirect

Social Science & Medicine


journal homepage: www.elsevier.com/locate/socscimed

Writing to template: Researchers’ negotiation of procedural research ethics T


a,∗ a b
Anna Chiumento , Atif Rahman , Lucy Frith
a
Department of Psychological Sciences, University of Liverpool, United Kingdom
b
Department of Health Services Research, University of Liverpool, United Kingdom

A R T I C LE I N FO A B S T R A C T

Keywords: This qualitative study examines researchers' views of research ethics in everyday global mental health research
Empirical ethics practice. We present data from a multi-site study conducted in 2014-15 involving 35 individual in-depth in-
Research ethics terviews that explore researchers' perceptions of procedural ethics in research conducted in South Asia. We
Qualitative examine how researchers' negotiate ethical procedures, and consider the impact this has on ethical practice. This
Ethical review
study foregrounds researchers' pivotal role in procedural research ethics: they produce ethical documents in-
Global health research
Boundary objects
cluding research protocols and informed consent forms; engage in ethical review; and apply ethical documents to
South Asia research practice. We apply the analytical framework of boundary objects to show the active work that ethical
documents simultaneously enable and inhibit as researchers and ethical review boards apply these as templates
for interaction. This analysis shows how the documents required by procedural ethics processes facilitate re-
presentations of research that are generalised, standardised, and abstracted from the situated context in which
they are applied. Researchers' engagement with these standardised forms cannot prepare them for potential
ethical issues in research practice. These templates therefore act as ideal constructions of what research ethics
could be, documenting moral intent that researchers draw upon to translate into practice.

1. Introduction 1.1. Theoretical framing

It is widely accepted that research should be conducted ethically Prior to conducting research with human participants, researchers
(see e.g. Council for International Organisations of Medical Sciences must follow procedures intended to promote ethical research that we
(CIOMS), 2016; The National Commission for the Protection of Human refer to as procedural ethics. Procedural ethical guidelines in biomedical
Subjects in Biomedical and Behavioural Research, 1979). Drawing upon and increasingly social sciences research can be broadly characterised
Guillemin and Gillam’s (2004) distinction between procedural ethics as adopting a principalist approach (Beauchamp and Childress, 1989).
and ethics-in-practice, this paper explores research ethics in everyday Principalism is founded upon a ‘common morality’ claimed to be uni-
global mental health research practice. Procedural ethics encompasses versally applicable across philosophical, theological, and social epis-
research ethics approval processes such as developing research proto- temologies and cultures (Beauchamp, 2003, 2007; Emanuel et al., 2004;
cols, participant information sheets, informed consent forms, and other Lacey, 1998). It aims to offer: “a shared and serviceable group of gen-
procedural documentation supporting research. These procedural eral norms for analysing many types of moral problems” (Beauchamp,
ethical processes are different from ethics-in-practice: the day-to-day 2007, p.3) that can be easily understood and applied across disciplines.
ethical issues that arise during research conduct. This distinction does Therefore, principalism is packaged as a universal route to assessing
not imply that the normative framing of “ethics” shifts between pro- and responding to ethical issues in research (Hoeyer and Hogle, 2014).
cedures and practice, but rather, that the expression of ethics in pro- Claims of principalisms' universal applicability has aided the de-
cedural documentation does not (and could not) embody the range of velopment of procedural research governance that seeks to offer ac-
situated ethical judgements researchers may face in practice. This study countability and auditable proof that ethics has been “done” by pro-
aims to contribute to understanding what leads to and sustains this ducing outputs such as the signed informed consent form (Boulton and
distance between the expression of ethical principles in procedural Parker, 2007; Jacob, 2007; Strathern, 2000). Governance includes
ethics, and the enacting of ethics-in-practice (Guillemin and Gillam, compliance with research ethics guidelines to receive funding (Boulton
2004). and Parker, 2007), and Ethical Review Boards’ (ERBs) professional


Corresponding author.The University of Liverpool, Block B, Waterhouse Buildings, 1-5 Brownlow Street, Liverpool, L69 3GL, United Kingdom.
E-mail address: Anna.Chiumento@liverpool.ac.uk (A. Chiumento).

https://doi.org/10.1016/j.socscimed.2020.112980
Received 12 August 2019; Received in revised form 3 April 2020; Accepted 6 April 2020
Available online 11 April 2020
0277-9536/ © 2020 The Authors. Published by Elsevier Ltd. This is an open access article under the CC BY license
(http://creativecommons.org/licenses/BY/4.0/).
A. Chiumento, et al. Social Science & Medicine 255 (2020) 112980

accreditation schemes in low and middle income countries (LMICs) concrete and abstract; specific and general; conventional and custo-
(Douglas-Jones, 2015). Increasingly globally embedded, the for- mised, operating as bridges or anchors across social worlds (Star, 2010;
malisation, rationalisation and harmonisation of research ethics gov- Star and Griesemer, 1989). Importantly, boundary objects are complex
ernance is driven by economic and structural factors (Dixon-Woods and inseparable from “social-negotiation processes within and between
et al., 2007; Hoeyer and Hogle, 2014). communities, and therefore, empathetically purposeful constructs
Despite perceived advantages, principalism is subject to critique. [which]…do not …passively bridge but actively negotiate perceptual
This includes the philosophical concern that it lacks a unifying moral and practical differences” of diverse social worlds (Huvila, 2011,
theory (Clouser and Gert, 1990). More importantly, it is argued that p.2530).
principalism is a poor guide to action (Levi, 1996), recognising that The standardised documents of procedural research ethics such as
ethical judgements require balancing context with abstract principles to research protocols, information sheets, and informed consent forms
inform morally justifiable actions in any particular instance (Fletcher, embody boundary object features. They provide a shared referent be-
1967; Hammersley, 2015). Whilst specified principalism attempts to tween researchers, ERBs, funders, and research participants, which are
address this by tailoring broad principles to specific contexts then tailored for research practice. Researchers are central to this
(Richardson, 2000), this challenges prinicipalism's general morality by process, engaging with ERBs and funders to co-produce procedural re-
integrating it with specific moral frameworks such as cultural tradi- presentations of a study, and then specifying the procedural ethical
tions, religious beliefs, or individual attitudes (Hammersley, 2015). documents to research practice. Problems of conflicting world-views
When applied to research governance, principalism is frequently are managed by adopting the lowest common denominator (i.e. an
translated into prescriptions and proscriptions (Biehl and Petryna, ethical standard acceptable to all), whilst ensuring that documents re-
2013), potentially encouraging their rote application (Green, 1990) main reconfigurable for local application by researchers (Star, 2010;
which can limit what is identified and addressed as an ethical issue Star and Griesemer, 1989).
(Kingori, 2013). The danger of rote application of prescriptions and The boundary object analytical framework therefore privileges re-
proscriptions is compounded by a proceduralist demand for standar- searchers' engagement with the multiple social worlds and research
disation (Strathern, 2000). This standardisation of ERB decision-making ethics material ‘objects’ (i.e. documents), foregrounding their actions
is challenged by Friesen et al. (2019) who argue that ERBs should have towards and with procedural ethical documents to shape them into
the discretion to respond to the inherent complexity of making nor- boundary objects that facilitate their work processes: conducting re-
mative decisions about research, highlighting that the contextual and search. A further theoretical lens applied in this paper is the “back-
ethical factors at play are inherently varied and interact in un- stage” work of research ethics as researchers develop procedural ethical
predictable ways. Importantly, the assumption that governance me- documents and apply for ethical approval, considering the invisible
chanisms can ensure ethical practice has been heavily critiqued (Miller work that surrounds the “front stage” when the documents are applied
and Boulton, 2007). Here, tensions between procedural and in-practice to practice with research participants (Goffman, 1959; Star, 2010).
ethics come to the fore (Guillemin and Gillam, 2004; Hoeyer and Hogle, Goffman’s (1959) frontstage/backstage typology aligns with the
2014). This study takes this tension as its point of departure, exploring boundary objects framework's distinction between the cooperative ac-
this through an analysis of researchers' experiences of procedural ethics tions of social worlds creating shared representations in documents
when conducting mental health research in multiple contexts in South developed through ethical review, and their specification by re-
Asia. The framework of boundary objects is applied (Star and searchers engaging with participants in research practice. Conse-
Griesemer, 1989), illuminating how researchers’ interactions with quently, this analytical approach emphasises the distance between
procedural ethical documents, and their perceptions of ERBs expecta- procedural and in-practice ethics, demonstrating that despite co-
tions, foreground procedural ethical markers such as the informed operative efforts, these documents remain neither neutral nor con-
consent process, whilst supressing attention to situated ethical research sensual as their interpretive flexibility reflects the different perspectives
practice. of the diverse social worlds applying them (Huvila, 2011).
By examining researchers' experiences through the lens of boundary
1.2. Boundary objects objects and applying Goffman’s (1959) frontstage/backstage typology,
attention is focussed on procedural research ethics as a social phe-
Our analysis draws on the analytic framework of boundary objects nomenon (Molyneux and Geissler, 2008). Notably, it foregrounds a
to illuminate researchers’ interactions with procedural research ethics proceduralist and abstracted ethics embodied in documents, high-
(Star and Griesemer, 1989), building on previous empirical ethics re- lighting their co-production as a form of social work that is required by
search where this framework has been applied to informed consent ERBs and sustained by researchers. This framing aids understanding of
(Hoeyer and Hogle, 2014). how procedural research ethics operates to enhance or constrain re-
Star and Griesemers’ (1989) boundary objects framework aids un- searchers' responses to everyday ethical issues that arise in research
derstanding of how material objects such as documents and forms fa- practice, illuminating tensions along the continuum between proce-
cilitate coordination across social worlds, whilst simultaneously re- dural ethics and the situated in-practice ethical judgements of re-
taining interpretative flexibility that meets the needs of each searchers.
independently. Originating from an ethnographic study of a natural This paper adds to the empirical research ethics literature by ex-
history museum, the boundary objects framework demonstrated how ploring researchers' views of procedural ethics (Douglas-Jones, 2015;
heterogeneous actors working towards the same goal cooperate despite Hedgecoe, 2012; Kingori, 2013, 2015; Molyneux and Geissler, 2008;
divergent or competing concerns of the social worlds they inhabit (Star Wahlberg et al., 2013), examining how these shape researchers' lived-
and Griesemer, 1989). . through experiences of research ethics. It illustrates how procedural
As defined by Star and Griesemer (1989), boundary objects: ethics becomes embodied within standardised forms, which act to both
facilitate and constrain what is identified as an ethical issue. This study
“inhabit several intersecting worlds…and satisfy the informational
further illuminates researchers’ negotiation of the procedural and in-
requirements of each… They are both plastic enough to adapt to
practice ethics relationship, demonstrating the strategies they employ
local needs and the constraints of the several parties employing
to balance adherence to procedural ethics, whilst retaining their moral
them, yet robust enough to maintain a common identity across sites.
agency when responding to the contingencies of situated research
They are weakly structured in common use, and become strongly
contexts.
structured in individual-site use” (p.393, italics original).
Boundary objects key features include that they are simultaneously

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2. Methods supervising research assistants (RAs), and were being mentored by se-
nior staff. PIs and supervisors had knowledge and experience of pro-
2.1. The research setting cedural research ethics, including formal research ethics training and/
or certification. RA's were short-term hires and had, at a minimum, high
This study explores procedural research ethics from the perspective school education, with many holding Batchelor Degrees. RAs were
of researchers conducting mental health research in LMIC settings. The employed on a project basis, although many continued from one project
focus on mental health research arose due to AC being embedded in this to the next. All organisations had mandatory RA on-the-job training and
field and engaged in a project that involved the three case-study or- supervision which included knowledge and experience of the applica-
ganisations. The study employed a multi-site case study design (Yin, tion of ethical principles and ethics procedures in their day-to-day re-
2009) in three South Asian countries. Anonymity procedures prevent search practice. The organisations in this study are therefore considered
identifying the countries, however an overview of the research settings, typical of global health research (see Molyneux et al., 2013).
organisations, and systems of procedural ethical oversight are provided The three countries had sufficient similarity in procedural ethics
to situate the results. systems to draw comparisons. This included all countries requiring that
All three countries have experienced conflict and natural disasters biomedical (including qualitative) research follow international ethical
within the last two decades, currently host refugee and/or internally guidelines and undergo ethical review. The three organisations in this
displaced populations, and have ongoing political instability. The study were in receipt of international funding (i.e. from US National
countries are culturally diverse, with a multiplicity of ethnic, religious, Institute of Health; Grand Challenges Canada; or the UK-based
and language groups. At the time of study, C2 and C3 were classified as Wellcome Trust). As a result of multi-country collaboration all organi-
lower middle income, and C1 as a low income country (World Bank, sations were required to obtain ethical approval both in-country and
2017). Youth literacy rates in all three countries continue to improve, from a UK or US University ERB, all of which followed a standardised
whilst in C2 and C3 around 40% of the older generations were literate principalist approach to ethical review, as described above. In-country
(United Nations Educational Scientific and Cultural Organization ethical review was centralised in C1 through an ERB specialising in
(UNESCO), 2015). health research; in C2 it was institutionally based with organisations
Three research organisations conducting community-based mental applying to either University or Hospital ERBs; and in C3 was devolved
health research participated in this study: two local NGOs (C1 and C2), to an accredited independent ERB at a research NGO. Typically ap-
and a Government Hospital (C3). The organisations were engaged in proval processes commenced with in-country review, followed inter-
community-based global mental health research involving the devel- national University review who gave the final ethical approval. This
opment and effectiveness testing of low-intensity psychosocial or psy- hierarchy of approval demonstrates the potential for power imbalances
chological interventions, often involving mixed qualitative and quan- inherent to the interaction of “local” and “international” approval
titative research methods, with each project lasting between 2 and 5 structures (Douglas-Jones, 2017). It is important to highlight that whilst
years. This research typically involves conducting formative and pro- procedural similarity is assumed, each country had its own approach to
cess evaluation qualitative research including individual interviews and research ethics as local norms impacted on the prioritisation and op-
focus group discussions, and the administration of standardised ques- erationalisation of ethical principles. As this paper seeks to explore
tionnaires and checklists assessing for example participants’ mental researchers’ experiences of procedural ethics processes however, there is
health symptoms (e.g. depression or anxiety), functioning, history of sufficient similarity between the three countries for a multi-site case
exposure to potentially traumatic events, and levels of social support. study approach.
These are administered either for epidemiological purposes, or within
controlled trails testing the effectiveness of psychosocial/psychological 2.2. The research process
interventions. The interventions typically involved participants meeting
individually or in groups with a trained and supervised “lay helper” This study was conducted between September 2014 and February
administering a manualised mental health intervention. None of the 2015, involving 35 individual in-depth interviews with researchers
research involved testing new psychopharmaceuticals, or obtaining from the three countries. Interview topic guides sought to explore
blood samples or genomic data. procedural and in-practice ethics, and interactions between the two.
These types of studies therefore throw-up specific kinds of ethical This included how researchers: understood and defined research ethics;
considerations including the appropriateness of consent, anonymity, engaged with ethical review; identified and responded to ethical issues
and data protection procedures for potentially vulnerable populations; arising in research practice; approached research ethics training; and
the sensitivity of questions in standardised questionnaires – for example how procedural and in-practice research ethics might be improved. This
asking about suicidal thoughts or intent which may be culturally stig- framing of the topic guide to explore the continuum between proce-
matised; the training and supervision of lay helpers administering dural and in-practice ethics builds on Guillemin and Gillam’s (2004)
mental health interventions, and of researchers leading interviews or research which foregrounds the gap between how researchers approach
focus groups or administering standardised questionnaires; and the the form-filling of procedural ethics, and their responses to “ethically
adequacy of safety procedures and referral mechanisms for those important moments” (p.265) that arise in research practice and may not
identified to require specialised mental health support. have been considered at the procedural ethics stage.
At the time of this study the organisations were each conducting a The researchers interviewed in this study had varying degrees of
different mental health study. All organisations were collaborating with engagement with procedural ethics commensurate with their role.
international partners based at UK or US Universities, and with global Typically this included the PI and supervisors developing research
bodies such as the World Health Organisation. Thus, the research par- protocols and participating in ethical review; and RAs receiving role-
ticipants in this study drew upon their experience of working with a related training in ethical principles and procedures from supervisors.
range of populations (e.g. adults, children – including former child Additionally some PIs and supervisors had experience as ERB members.
soldiers and street children, refugees or internally displaced persons) in As one study objective was to understand how procedural ethics was
rural, urban, and refugee or internally displaced persons settings. constructed organisationally, speaking to all levels of researchers was
The organisations typically had senior staff in permanent positions, important for exploring understanding of, and engagement with, pro-
all of whom had higher degrees (e.g. PhDs), and were either inter- cedural research ethics; and the application of ethical procedures to
nationally- or city-based, and oversaw projects in the city or at regional research practice.
sites. Supervisors were a mix of permanent staff and project-specific Table 1 summarises the interviews conducted by country, identi-
hires with Batchelor or Masters Degrees, had experience of training and fying categories of research participants (PIs, supervisors, and RAs). Six

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Table 1
Interview overview.
Country 1: {Florin} Country 2: {Bialya} Country 3: {Markovia}
September 2014 December 2014 January-February 2015

Number of interviews 17 9 9
Interviewees gender Male Female Male Female Male Female
13 4 6 3 4 5
Interview location
UK – 2 1
In-country (no. of sites visited) 17 (3) 7 (2) 8 (1)
Conducted online in-country – – 6

Interpreter involvement Without interpreter With interpreter Without interpreter With interpreter Without interpreter With interpreter

All interviews 4 13 5 4 2 7
Primary Investigator (PI) 2 - 2 - 1 -
Supervisor 2 1 2 - 1 1
Research Assistant (RA) - 12 1 4 - 6

interviews were conducted online (via skype/adobe connect) in C3 due 2.4. Ethics
to the security situation preventing in-person interactions. Interpreters
were hired at each research site, trained as co-interviewers with AC, Ethical approval was obtained from the University of Liverpool and
and were involved in all interviews to facilitate the participants’ full ERBs in all three countries. All participants provided written voluntary
engagement. For discussion of the methodological approaches to in- informed consent prior to interviews. Interpreters were hired for the
terviewing with interpreters and online interviewing please see duration of in-country data collection, signed confidentiality agree-
(Chiumento et al., 2017, 2018). ments, were paid at a local rate, and were provided with references
All interviews were digitally recorded and the English conversation attesting to their role in this study.
transcribed and anonymised for analysis by using pseudonyms, and
fictional place and research project names denoted by { } - e.g. {Florin}. 2.5. Analysis
Furthermore, quotes in italics represent talk conveyed by interpreters
on behalf of participants, whilst normal text represents participants Thematic analysis was driven by an underlying phenomenological
speaking in English. To enhance readability quotes have been tidied up, epistemology (Schutz, 1944, 1945, 1967). The analysis process (Fig. 1)
with (…) indicating removed speech. involved open coding a sub-set of transcripts to inductively develop a
coding framework that continued to be refined throughout analysis
(Boyatzis, 1998; Green and Thorogood, 2014). Following initial coding
2.3. Researcher reflexivity of all transcripts, the coded data was revisited to map participants’
narratives about procedural research ethics, tracing the development of
When researching the topic of research ethics with researchers, procedural ethical documents such as the research protocol and in-
questions of power, positionality, and reflexivity arose for the re- formed consent forms; and views of ethical review. Throughout the
searcher (AC) (Spencer and Richie, 2012). As a white British female analysis emerging findings were discussed between co-authors to con-
PhD researcher conducting interviews in South-Asia, AC was associated firm their grounding in the data.
with British colonial histories and contemporary global anti-terrorism The analytic approach was to look at narratives describing experi-
narratives. Positionality vis-a-vis participants was of an educated and ences of developing and applying procedural ethical documents to re-
privileged female with professional relationships with senior staff at veal the functions and roles they occupied, using this as an entry point
organisations participating in this study. Organisational narratives to examine the social practices surrounding procedural research ethics.
highlighted ACs “expert” status which could bring power dynamics to This process led to the identification of boundary objects as a produc-
interviews where participants might have felt their knowledge and tive theoretical lens, complemented by Goffman’s (1959) frontstage/
practice was being judged. Efforts to minimise this included under- backstage typology. This analysis provides insight into how researchers'
scoring the study objective: to understand the experiences of research engagement with procedural ethics shapes research ethics in specific
ethics from the participant's perspective. Moreover, ACs prior re- ways, with implications for ethics-in-practice.
lationships with some participants, and being embedded within the
organisations during data collection, led to informal interview dy- 3. Results
namics which required attention to potential taken-for-granted shared
understandings. Further negotiation of power hierarchies arose through Researchers' descriptions of procedural ethics are reported in three
the involvement of an interpreter that acted both to reduce the power of stages: (1) the development of procedural ethical documents by re-
AC as an interviewer, whilst reinforcing key areas of difference between searchers; (2) co-production of the documents by researchers and ERBs
AC, the local interpreter, and the participant. Additionally, role ex- through ethical review; and (3) application of procedural documents to
pectations in the interviews shifted as the “researcher” role was con- research practice by the researcher. The researchers' reflections on
tested and sometimes reversed (Goffman, 1959). For example, research procedural ethics processes that identify inherent limitations and sug-
participants scrutinising ACs performance as researcher by critiquing gest improvements are then considered, and the results discussed
the study's informed consent forms or commenting on lines of ques- through the analytic frame of boundary objects and Goffman’s (1959)
tioning in interviews (Chiumento et al., 2017). frontstage/backstage typology to illuminate what is foregrounded and
Therefore, conducting research into research ethics brought a de- supressed in procedural ethical documents and processes.
gree of pressure for AC to “do” ethics “right”. Consequently, this study
had an internal feedback loop as interviews probed the ethical dimen- 1. Researcher development of procedural ethical documents
sions of “being a researcher”, while at the same time these were being
actively experienced and negotiated by AC.

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Fig. 1. Data analysis.

Procedural research ethics begins with researchers developing pro- identification of ethical issues in favour of form-filling to facilitate ap-
cedural ethical material objects: the study protocol, participant in- proval:
formation sheet, informed consent form, and other documents required
“ethical approval processes is to…pre-empt, or identify…ethical
for ethical approval. PIs and supervisors responsible for developing
challenges [but] the process has become (…) provide the answer the
these emphasised standardisation and a strategic approach to form
examiner is looking for” (Orville, C2 Supervisor).
filling (Israel and Hay, 2006):
The examiner analogy suggests that researchers have to evidence
“a lot of ethics forms are almost written to template now” (Kari, C2
ethical competencies in the written work of documents to gain approval
PI)
(Jacob, 2007).
“ethical procedures (…) we generally always do, and that the {ERB} Some researchers felt the standardisation of procedural ethical
approves.” (Hubert, C1 PI) documents limited their contextual adaptability: “Do we tailor make
our ethical processes enough to the population? Er, the short answer is
The standardised templates were described to frustrate
probably not.” (Hubert, C1 PI). In contrast, other researchers described

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adapting procedures – notably informed consent – to respond to the


social context in which they would be applied (Hoeyer and Hogle, Researchers described instances of participant exploitation fol-
2014). For example, researchers in all three countries described a lowing conflict and disaster which may have shaped an emphasis on the
generalised fear of signing documents amongst potential research par- ERB's role as preventing researcher excess and protecting participants.
ticipants, particularly amongst the non-literate. To avoid associations Overall, ethical review was seen as important: “I think all projects
with historical exploitation, researchers drew upon precedent for doc- do need ethical review and I would certainly defend that to the hilt.
umenting informed consent without requiring signatures from other Someone independent needs to have seen what you're going to do and
settings, such as witnessed consent, documented verbal consent, and approved it” (Kari, C2 PI). This bureaucratic procedure is viewed as
the use of a thumb print or a line/mark in place of a signature. These promoting an ethical culture:
approaches produce the ethical outputs required for audit trails
“a culture that…research has ethics…the research purposes should
(Strathern, 2000), whilst addressing research participants’ fear of
be reviewed by a group of people, and at least that…they agree.
signing documents they cannot read:
Even if they agree crap, but they agree, it went through the process
“Almost 95% or 100% who are illiterate, …are afraid even to pro- (…) a...first important step actually, in ethical research” (Shahsahi,
vide er, …thumb print. …Because they can't read. They say some- C1 Supervisor)
times why you need? I don't know whether you have written…about
Procedurally LMICs ERB processes were recognised to increasingly
my house, my land. How can I, I do this? (…) [We] explore what
mirror those of high income countries (HICs), highlighting the globa-
other, …organisation are doing, and what is international practice
lisation of ethical review procedures (Douglas-Jones, 2015; Wahlberg
(…) [They] just requested to them to mark. [Now] we are just re-
et al., 2013).
questing them to make, er, line…whatever you want to mark.”
Researchers identified multi-level in-country and sponsor country
(Masood, C1 Supervisor)
review of research conducted internationally as routine. Commenting
Once completed, researchers described organisational systems to on bioethical capacity, researchers questioned LMIC ERBs ability to
verify that the documents contained the necessary information ex- provide ethical scrutiny: “they're doing it - to the best of their capacity”
pressed in ways to facilitate ERB approval, for example by using lay (Hubert, C1 PI). A critique echoed across all countries was the HIC ERBs
language and clearly identifying key ethical principles: physical and cultural distance from LMIC research settings meaning
they were not considered knowledgeable about the research setting;
“where there's an instrument that has been developed….the re-
whilst LMIC ERBs were felt to lack technical mental health and research
search design has been done…I shall (…) review…the documents…
methods expertise:
to check whether the, the basic [ethical] elements [are] …re-
flected.” (Brendon, C1 PI) “I've had some ridiculous questions coming from the {HIC} com-
mittee…because they simply didn't…understand the (…) cultural
“my job, is often around, getting [the information sheet and in-
context of what I'm doing…who these [participants] are and who
formed consent form] into as lay language as possible. …ethics
(…) my team is. (…) I've had input from the {LMIC} committee
committees definitely scrutinise for lay language and making sure
that…questioned the scientific rigor of my study which has (…)
it's not full of jargon.” (Kari, C2 PI)
reviews, won grants ( ). It's just ridiculous (…) a mis-match.”
For some researchers the process of developing research protocols (Orville, C2 Supervisor)
prompted reflection on their own internal moral compass:
“[HIC] ethics review…I'm not sure…how much (…) they know the
“first ERB is you yourself [as a researcher] and then [as a] re- local setting. I didn't think that all the (…) concerns they raised were
spondent…would you be willing to, you know, give this answer… very appropriate” (Pedro, C3 PI).
self-reflection is needed [to] actually see the situation of the (…)
Therefore, with multiple levels of review researchers emphasised
respondent. …self-ethics” (Shahashi, C1 Supervisor).
balancing the distance – geographical, cultural, and methodological -
This emphasises researchers assessing study protocols from the per- between different ERBs.
spective of potential research participants, echoing research that found Researchers called for proportionality in ERB review: “It should be
ERB members adopt a similar strategy (Simpson et al., 2015). facilitatory...it should not be punitive (...)...it should be doing more
good than harm” (Pedro, C3 PI). This researcher argued that ERBs must
2. Researcher and ERB co-production of procedural ethical documents strike a balance between preventing researcher excess, protecting par-
ticipants, and facilitating research conduct (Hedgecoe, 2014). This is
Once developed by researchers, the procedural ethical documents threatened by ethical review that is perceived to overstep the ERB's
are submitted to the ERB for review. Through this process the docu- remit: “ethical approval can be...an exercise in applying control” (Or-
ments are co-produced via researcher and ERB interactions. To situate ville, C2 Supervisor), which can diminish researchers' perception of the
this process researchers' views of ERBs are provided, identifying the fairness of ethical review (Friesen et al., 2019). Taking this further,
role researchers' ascribe to ERBs in ethical review, followed by re- researchers in C2 asked who protects researchers against the power of
searchers’ perspectives on the co-production of documents through the ERBs? Responses invoked vulnerability:
ethical review process.
“like the research participants become vulnerable in the face of a
researcher, (…) people who go into ethics committees and submit
2a Researcher views of procedural ethical review:
proposals [are in] a way vulnerable to the {ERB}” (Spiro, C2 PI)
Researchers described ERBs as a “guardian”, “protector”, and Appealing to vulnerability suggests risk of harm, with researchers
“gatekeeper” responsible for “safeguarding” rights and duties, con- identifying examples including perceived arbitrary denial of ethical
ceptualising research ethics in line with principalism and highlighting approval, and removing questionnaires perceived as culturally sensi-
the ERBs role as external anticipatory regulator to prevent unethical tive. Therefore, researchers voiced sharp critiques regarding the per-
research: ceived expertise of both HIC and LMIC ERBs to conduct a proportional
ethical assessment of proposed research.
“fundamental purpose of an ethical committee is…to stop (…) ex-
ploiting. …without that…people would not…have (…) any regula-
2b Researcher and ERB co-production of procedural ethical documents:
tions over what they do” (Orville, C2 Supervisor).

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Researchers described the ethical review process as always moving with them, knowing their priorities…their culture...what is im-
towards the final goal of approval: portant to them. (…) You're part of the situation.” (Pedro, C3 PI)
“…we submitted. Then {the ERB} provide the feedback: please, er, Alongside emphasising the universality of ethical principles, con-
revise this section. This is not clear. The consent form is not right. textual factors that enabled greater understanding of cultural attitudes
Please include these things. Then we incorporate their feedback and towards mental health, the impact of conflict or disaster, and percep-
again submit and they provide the approval. (…) based on the tions of research shaped the specification of ethical principles to re-
{ERB} feedback, if er you are not agreed with this then you justify search practice. These important considerations were not reflected in
[your position].” (Milenko, C1 Supervisor) researchers’ descriptions of their approaches to standardised procedural
ethical documents. This suggests that neither local or international
This description suggests that researchers have to submit and be
ERBs were provided with this contextual information, which was
submissive in the ethical review process, where researchers demon-
viewed by researchers as arising when applying the documented pro-
strate docility and deference to a higher authority (Dixon-Woods et al.,
cedures to practice, underlining the distance between procedural and
2007). In this process ERBs retain the power over how “ethics” is de-
in-practice ethics.
fined, understood, and applied in the explict content of procedural
To bridge the gap between ethical procedures and practice re-
ethical documents (Huvila, 2011). However, by identifying scope for
searchers suggested a role for ethical reflection:
challenging ERBs, researchers affirm their agency in this process.
In the co-production process the ERB role was described by one “It's something to put on paper based on scientific principles,...one
researcher in quasi-legal terms: “guards against...possible, er mal- thing to go and you know get…information based on that. So how
practice (…) holding it against the light...like you check er, …money, do you bridge these two things? Pfffff...I think it's a continuous sort
for a water mark…is it real, is it good, is it solid? ...there's a neutral of process of reflection and learning (…) you need...scientific rigor,
body that does that” (Hubert, C1 PI). This analogy suggests that ethical and you also need the ethical rigor (…) Budisplayquotet then to a
considerations are embedded within the fabric of a project and require specific population, you need to adapt” (Orville, C2 Supervisor)
specific actions to reveal them, raising tensions over the respective
This description of continuous reflection and adapting research
responsibilities of researchers to express the ethical issues inherent in a
methods and procedures to the context reiterates the distance between
project in standardised procedural ethical documents, and the ERB to
written documents and the lived-through reality of research conduct.
“see” these.
Researchers identified the value of the physical documents gener-
ated through ethical approval – the approved research protocol and
3.1. Researchers described efforts to educate or reassure ERBs
ethical approval letter - for offering proof that research follows ethical
norms:
“ethics committees where...you have to reassure them that actually
these mental health questions have been asked of tens of thousands “without making protocol, …it's really hard to function (…) going to
of people in community studies all around the world, different any organisation or going to field, they ask (…) What protocol they
cultures (…) And if there was a…general, sensitivity around those have.” (Ranjit, C1 RA)
questions (…) I think we'd know about it.” (Kari, C2 PI)
“people's in the community who has some knowledge about the
The appeal to the collective lived experience of mental health re- research, they say…, ‘Do you have some ethical approval from the
searchers (“we'd know about it”) is drawn upon to invoke the re- {ERB}?’” (Milenko, C1 Supervisor).
searchers' moral authority to make decisions about what is or is not
These call attention to the material and social role ethical approval
ethical in a given setting, echoing critiques about the distance between
occupies in facilitating research practice, including how gatekeepers
ERBs and the lived-through realities of conducting research.
request evidence of ethical approval in order to grant access to research
sites. Ethical approval was also identified as necessary for publication:
3. Researcher application of procedures to practice:
“to publish, you have to have…ethics clearance.” (Shahashi, C1
Supervisor). Consequently, at the intersections with the social worlds of
Moral qualities of honesty, professionalism, and integrity were
gatekeepers, research participants, and publishers, ethical approval
identified as underpinning the accountability of individual researchers
documents act as material boundary objects that explicitly represent an
and organisations, and prompting researchers to follow approved
organisation's adherence to ethical standards (Huvila, 2011).
ethical documents and procedures:
“Because (…) we are bound to what we agree. And we also have 4. Researchers' reflections on procedural ethics:
fear,...if I don't follow…what I have submitted to the ethics board…I 4a Limitations of procedural ethics
would have consequences to myself and to my institution.”
(Shahashi, C1 Supervisor) Being restricted to reviewing written documents was identified as
an inherent limitation of procedural ethics: “look at the materials and
Researchers also discussed when the ERB should be informed about
(…) approve the materials, and that's all” (Kari, C2 PI). The anticipatory
specifying ethical documents for site application:
nature of ethical review, and the strategic form-filling approach to
“minor changes, for example the words, the language…it's not ne- ethical approval documents described by researchers, contribute to a
cessary to resubmit the consent form to the {ERB}. If we change the disconnection between procedural and in-practice ethics:
methodology (…) change the er… study districts, sample size...we
“sit in ah, table and discuss all these things, but the issues actually
inform the {ERB}.” (Milenko, C1 Supervisor)
come when you go into the field (…) most of the things we ex-
This description demonstrates that researchers’ continue to tailor perience…are not written in books, you don't find them in guide-
documents and procedures once they have been approved by ERBs for lines. So you just have to go with your gut feeling and stick to is this
site-use. right or wrong?” (Mercurius, C2 Supervisor)
Community embeddedness was highlighted as a mechanism for in-
The challenges researchers face in pre-emptively developing pro-
forming the specification of ethical procedures to research practice:
cedural ethical documents was recognised: “impossible to anticipate
“principles remain the same (…) [but] their application can only every single way that a person would react” (Orville, C2 Supervisor),
come from the deep understanding of the population. (…) Working suggesting that researchers anticipate experiencing ethical issues in the

7
A. Chiumento, et al. Social Science & Medicine 255 (2020) 112980

field beyond those anticipated at the procedural ethical stage “learn from different settings. How different studies are done (…)
(Guillemin and Gillam, 2004; Heimer, 2013). voice of the participant...the research assistants.” (Orville, C2
Researchers acknowledged the limits to ERB auditing for extending Supervisor)
the problems inherent to ethical review, namely that they involve only
“[if the ERB] clearly suggested please mention (…) what types of
auditing what can be measured (Power, 1997; Strathern, 2000) through
ethical problem er, arise...during your study period, and how could
pre-emptive self-reporting or announced site visits that permit re-
you handle?” (Milenko, C1 Supervisor)
porting what ought to be rather than what is:
Therefore, ERB's were viewed as in a position to promote reflection
“send...research update (…) present your er research findings.
upon the application of ethical procedures to practice (Eckenwiler
...Because the {ERB} provide the ethical approval, in the powerpoint
et al., 2015; Guillemin and Gillam, 2004), and encourage cross-learning
presentation, we just mentioned there that we provided…some re-
between researchers.
freshment. But in the real practice (…) instead of the food we pro-
vide the money. But er, in the report we mention that we provide
4. Discussion
some…refreshment.” (Milenko, C1 Supervisor)
Regardless of the ethical status of these actions, it is clear that re- This study has explored the multi-dimensionality of ethical en-
searchers felt compelled to only report to the ERB what was in the gagement that is being facilitated or suppressed through procedural
approved written protocol rather than what had happened in practice, ethics processes as described by researchers. This draws attention to the
undermining the purpose of auditing and missing opportunities to as- relationship between ethics, governance, and research practice medi-
sess the revised procedures. ated via procedural ethical documents, and social norms of interaction
For one researcher clearly conveying the ethical issues inherent to a that act to discipline the scope of procedural and in-practice ethics in
study in ethical approval documents was paramount: “I strongly believe specific ways.
the person who takes the proposal into the ethics committee has the Procedural ethical documents embody features of boundary objects:
responsibility to try and tease out, in advance, the ethical issues” (Spiro, they are simultaneously generalised and specific, concrete and abstract,
C2 PI). However, findings from this study suggests that the standardised standardised and customised (Star and Griesemer, 1989). As described
forms of procedural ethics, coupled with researchers seeking to provide by researchers in this study, procedural ethical documents act as ex-
responses to secure approval, act to inhibit engagement with potential plicit shared representations of moral intent when co-constructed be-
ethical issues that may arise in practice. Moreover, whilst researchers tween researchers and ERBs, satisfying the informational and work
could seek to make more explicit the operationalisation of ethical needs of both (Star, 2010). Researchers contend that the generalised
principles in procedural ethical forms, one researcher questioned: “If and abstracted content of procedural ethical documents are demanded
that would translate in more ethical research, I wonder?” (Hubert, C1 by standardised ethical review forms and processes, which in turn re-
PI). This underlines the gap between procedural and in-practice ethics, flect the historical proceduralisation of principalism (see e.g. Hoeyer
recognising the challenges to comprehensively anticipating the relevant and Hogle, 2014; Friesen et al., 2019, & Wahlberg et al., 2013 for
ethical principles and how they might be applied in practice. discussions of the emergence of procedural ethical review). When in-
teracting with social worlds such as gatekeepers and publishers the
4b Enhancing procedural ethics physicality of these documents becomes important, providing a mate-
rial information source that confirms the researchers’ ethical intent.
Researchers’ suggestions for enhancing procedural ethics focused Simultaneously, when applied to practice these same documents are
upon adjustments to the process, for example incorporating in-person tailored and customised by researchers to the local context, whilst ad-
discussions: hering to the generalised normative principles they embody – epito-
mised in the invention of ways to comply with informed consent re-
“interactive manner, rather than taking a very top down, closed
quirements. In this process researchers adhere to the moral intent
decision (…) consensual decision, rather than…say (…) “we don't
embodied in approved procedural ethical documents, whilst nego-
think this is appropriate so you have to change this in the form and
tiating the lived-through socio-economic and structural realities in
resubmit.” (…) a representative, from the team (…) have a discus-
which research is embedded (Hoeyer and Hogle, 2014; Molyneux and
sion. Try and understand what's going on before {the ERB} start [to]
Geissler, 2008).
pass a judgment” (Orville, C2 Supervisor).
Adopting a strategic approach to developing documents that em-
Suggesting in-person contact highlights ERB-researcher social in- phasise form-filling and “writing to template” demonstrates how re-
teraction as a way to make informed judgements about how research searchers respond to ritualised and culturally normative standardised
will be managed in practice rather than doing this via documents as a forms and ethical review procedures (Guta et al., 2013; Jacob, 2007).
proxy (Hedgecoe, 2012). Applying the analytical framework of boundary objects makes visible
A number of researchers suggested that ERBs should increase their the role of procedural ethical documents in bridging tensions inherent
lay representation and involve RAs responsible for applying ethical to the researchers cooperative backstage role when co-producing these
documents and procedures to research practice: documents with ERBs; and the subsequent actions of research practice
where their interpretive flexibility allows researchers to reshape the
“It looks ethical from our point of view, but what about the point of
same documents away from the ERBs gaze as they navigate the moral
view of the participants?” (Mercurius, C2 Supervisor)
demands of operationalising procedural ethics to practice (Hoeyer and
“more locally led... How many people (…) on the ground, who are Hogle, 2014; Huvila, 2011; Molyneux and Geissler, 2008). This process
researchers, are involved?” (Pedro, C3 PI) is recognised by Star (2010) as the “invisible work” (p.606-7) that
surrounds the conduct of science, foregrounding the gap between
Furthermore, suggestions were made for repositioning ethical au-
formal representations in shared material objects, and the unreported
diting as capacity building:
tailoring of these through local practice.
“researchers to come, and share their ethical practices. And learn Tensions inherent in the abstraction and standardisation of proce-
from each other..., there has to be no penalty for…mistake. dural ethical documents are notably that researchers’ write-out context
Orientation (…) should be not as punitive but as a capacity building. and fail to tailor ethical procedures to the research setting. In this ap-
(…) improving the research culture” (Shahashi, C1 Supervisor) proach the moral intent of research ethics eclipses researchers engage-
ment with the practice of enacting ethical procedures with moral actors

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embedded in diverse socio-cultural and structural contexts (Hoeyer and procedures” (Miller and Boulton, 2007, p.2208). Achieving this ne-
Hogle, 2014). It also deprives ERBs of contextual information that must cessitates researchers' performative actions to maintain a frontstage
be weighed alongside ethical principles during ethical review (Fletcher, facade of ethical universalism that assumes the ethical homogeneity
1967; Friesen et al., 2019; Molyneux and Geissler, 2008). This ab- that principalism and standardised procedural ethical processes are
straction and standardisation of procedural ethical documents may also searching for; but that can be reinterpreted in the material actions of
increase tensions between researchers and ERBs as researchers perceive researchers’ situated ethical decision-making when applying these
ERB decision-making as unjust, in turn creating researcher incentives to generalised and abstracted documents in research practice.
downplay morally relevant information or engage in “ERB shopping” to
obtain approval (Friesen et al., 2019, p.3). 4.1. Study strengths and limitations
Researchers respond to the ERBs regulatory governance role by
ensuring a frontstage reflection of ethics expressed in ways demanded Empirically investigating researchers' experiences of procedural
by the forms, aiming to facilitate the ERBs work practices and avoid research ethics in three South Asian settings fills a gap in existing
raising red flags that indicate an ethically problematic study (Gillam knowledge, adding to the empirical and bioethical research literature
et al., 2009). This is assisted by researcher and ERB socialisation to the on how ERBs approach procedural ethics (Dixon-Woods et al., 2007;
norms of procedural ethical review (Goffman, 1959), leading ERBs to Douglas-Jones, 2015; Gillam et al., 2009; Guta et al., 2013; Hedgecoe,
trust in researcher adherence to ethical norms (Hedgecoe, 2012). 2012, 2014; Miller and Boulton, 2007). Notably this study adds to the
Nevertheless, Hedgecoe (2014) has identified that this socialisation can existing literature by exploring the views of researchers based in LMICs.
lead to ERB and researcher co-construction of deviance from ethical A limitation to the study is the abstraction of researchers’ experiences
standards as workgroup cultures emerge founded upon presumed re- from their everyday local moral grounding due to anonymity proce-
searcher trustworthiness that act to diminish ethical oversight. This dures. Efforts to address this limitation include providing illustrative
study extends this finding to suggest that repeated researcher-ERB in- descriptions of organisations, settings, and typical ethical considera-
teractions mediated via procedural ethical documents may result in the tions that arise when conducting global mental health research. Re-
co-construction of a frontstage impression that procedural ethical stan- cognising that globally procedural research ethics follows a broadly
dards are being realised, with the normative framework embodied in principalist approach and adopts recognisable procedures suggests that
these documents subsequently reshaped through engagement with the the study findings have global relevance. Furthermore, many of the
situated demands of research practice (Goffman, 1959). Thus, the procedural ethical issues raised in this paper are reflected in the wider
boundary object format encourages researchers to supress engagement literature, suggesting general applicability of findings. Methodological
with the situational context in which ethical principles will be oper- limitations include the potential for social desirability in the partici-
ationalised. As such, the documents come to operate in the moral do- pants interview responses to protect organisational or personal re-
main of what ought to be through instilling morally sanctioned inten- putations (Chiumento et al., 2017), although open discussion of chal-
tions which “produces a form of active “unknowing” [and] shapes a lenges suggests this did not occur. It is also possible that the
remit of ignorance” (Hoeyer and Hogle, 2014, p.352). It is important to organisations in this study are a-typical of global mental health research
emphasise that this is not to say that the normative framing of ethics organisations as the study did not include inter-governmental organi-
shifts between procedures and practice, or that ethics-in-practice is sations, therefore further confirmation of findings with these organi-
truer. Rather, what this analysis foregrounds is the limitations of the sations would be valuable.
role that the material objects of procedural ethics play in researchers'
lived-through situated ethical decision making. It is the “remit of ig- 5. Conclusion
norance” promoted by appeals to the lowest common denominator
between ERBs and researchers in procedural ethical documents that Given that “ethics review determines what is possible in the pro-
provide researchers with the autonomy to reconfigure ethical proce- duction of knowledge: what can be done, what can be asked, by whom,
dures to practice in line with their own moral values (Kingori, 2013) and for what purpose” (Guta et al., 2013, p.307) effective procedural
and the demands of a situated research context. This suggests that re- ethical processes are of critical importance. Through the application of
search ethics is emphasised through the interpersonal social interac- the analytical framework of boundary objects, this study has examined
tions inherent in research conduct, as reflected in literature exploring researchers' negotiation of the standardised documents and processes
the RA role (see e.g. Molyneux et al., 2013). Researchers highlight the required by procedural ethics. This has shown that researchers are
importance of contextual knowledge such as local norms and partici- searching for a procedural ethics system that delivers a process per-
pant expectations to inform site specification of procedures, as localised ceived as fair (Friesen et al., 2019), coupled with the production of
practices interact with standardised global imperatives to generate new outputs such as ethical approval to facilitate the work of conducting
knowledge and practice (Hogle, 1995). Reshaping procedural ethical research. Findings also show that researchers recognise the importance
documents to research practice can be viewed as what Huvila (2011) of procedural ethical documents interpretive flexibility to facilitate the
describes as a “hegemonic intervention” (p.2536) that aims to establish application of ethical procedures to the situated research context.
unambiguity, whilst being infused with the power of the interpreting Procedural ethical documents acting as boundary objects, and the
social world and the discourse and material practices they inhabit. standardised governance process of research ethics have been shown to
However, researchers’ narratives emphasise the role of procedural deliver these features. Goffman's typology yields further insight by
ethics in promoting an internal moral compass and attention to con- drawing attention to the ways that researchers act with procedural
tinuous ethical reflection, suggesting that the frontstage social process ethical documents acting as boundary objects according to their un-
of acting towards and with procedural ethical documents acts to es- derstanding of the needs of each social world, and their perceived level
tablish an ethical framework that is carried forward into the field. of control over shaping the operationalisation of procedures to practice.
Consequently, researchers' narratives identify the multiple social Therefore, an important finding that extends previous studies is the
worlds of researchers, ERBs, participants, and others such as gate- pivotal role played by procedural ethics documents acting as boundary
keepers and publishers that engage with the procedural ethical docu- objects that enable researchers to strike a balance between adherence to
ments acting as boundary objects, as researchers' actively seek to ac- standardised procedural research ethics, and retention of their own
commodate the varying needs, norms and social context of each. This moral agency when implementing procedures in research practice; and
re-emphasises the continuum between ethical procedures and research researchers’ positioning of procedural ethics according to the social
practice as researchers seek to address the “misfit between complex and world being acted towards. Consequently, this paper has drawn atten-
fluid social worlds and increasingly standardised and regulated ethics tion to what procedural ethics foregrounds, namely researcher and ERB

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Hogle, L.F., 1995. Standardization across non-standard domains: the case of organ pro-
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with AC. We would also like to thank the two interpreters from each of Lacey, E.A., 1998. Social and medical research ethics: is there a difference? Soc. Sci.
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the three countries for their valuable contributions to the study, notably Levi, B.H., 1996. Four approaches to doing ethics. J. Med. Philos. 21, 7–39.
supporting the full engagement of research participants, involvement in Miller, T., Boulton, M., 2007. Changing constructions of informed consent: qualitative
interview transcription, and for offering their valuable insights and research and complex social worlds. Soc. Sci. Med. 65, 2199–2211.
Molyneux, S., Geissler, P.W., 2008. Ethics and the ethnography of medical research in
reflections in early stages of data analysis. We would also like to thank Africa. Soc. Sci. Med. 67, 685–695.
Professor Jude Robinson and the anonymous peer reviewers for their Molyneux, S., Kamuya, D., Madiedga, P.A., Chantler, T., Angwenyi, V., Geissler, P.W.,
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