Chairman Meeting Agenda

Please note this is a general script outline only. Events and script may vary due to
different situations or personal preference. Always check the agenda provided by the
Toastmaster.

Order of Events What to say (suggestions only)

(prompt)
1. Stand, smile & Good evening fellow Toastmasters, ladies and
accept gavel. gentlemen. I declare this business session of Sandgate
Declare meeting open. Toastmasters open. With the meetings indulgence, I will
Welcome & conduct the session from a seated position.
introductions.

2. Apologies a) Mr/Madam Secretary, are there any apologies?

Secretary, Mover, b) Are there any further apologies from the floor?
seconder, vote, c) Would someone please move that these apologies be
carried, gavel. accepted?... Could I have a seconder?... All those in
favour, please raise your hand ... Any against? ... The
motion is carried.
3. Minutes a) Mr/Madam Secretary, have the minutes of the
Corrections, Mover, previous meeting been distributed? … Everyone already
seconder, vote, should have perused the minutes. Are there any
carried, gavel. corrections?
Business Arising. b) ‘‘No’ As there are no corrections, would someone
please move that the minutes be accepted?
... Could I have a seconder? ... All those in
favour, please raise your hand ... Any
against? ... The motion is carried.

b) ‘Yes’ If there are no objections to these

corrections being made, would someone
move that they be accepted as corrected? ...
Could I have a seconder? ... All those in
favour, please raise your hand ... Any
against? ... The motion is carried.
c) Is there any business arising from the minutes?
8. Correspondence a) Mr/Madam Secretary, is there any correspondence?
Mover, seconder, vote, b) Would someone please move that the correspondence
carried, gavel. be recieved? ... Could I have a seconder?... All those in
Business Arising. favour, please raise your hand ... Any against? ... The
motion is carried.
(If nil – go to next item) c) Is there any business arising out of the
correspondence?
9. Reports I will now call on the Executive for their reports.
Mover, seconder, vote, a) Madam President, do you have a report?
carried, gavel. b) Vice President Education
Business Arising. c) Vice President Membership
d) Vice President Public Relations
(If nil – go to next item) (Treasurers report is separate.)

b) Are there any other reports?

Would someone please move that the reports be
accepted? ... Could I have a seconder?... All those in
favour, please raise your hand ... Any against? ... The
motion is carried.
Treasurers report
Madam Treasurer, do you have a report?

(Treasurer will move that her report be received.) Could

I have a seconder?... All those in favour, please raise
your hand ... Any against? ... The motion is carried.
10. General Business I will now open general business for a period of 10
minutes.

Is there any General Business?

Motion procedures
a) Motion Is there any further General Business?
b) Seconder
c) Speaker – against
d) Speaker - for
e) Vote – all those in
favour
f) Motion carried – or
lost

11. Close General As there is no further general business, I declare the

Business, To Business Session closed, and pass control of the meeting
Toastmaster, gavel. to your Toastmaster for tonight,
_______________________.