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What we hope you’ll take-away:

Time Management might be an oxymoron, however we can make smarter choices to

gain productivity.

Some ideas you can implement right away to get more productive time out of your
already busy day.
Time Management
The ability to use one’s time effectively and
productively.

Our focus is “time management” in a work context.

There is no time management, only choice
management.

Kevin Eikenberry
Multi-Tasking
 The term Information Overload was first
coined in 1970 by Alvin Toffler, American
sociologist, futurologist and author of the
book Future Shock.
If he only knew…
Stress. Good or Bad?
A life without stress can sometimes be a life without significance. But how you
interpret the body’s response makes all the difference. A lot of new research
shows that it’s possible to develop your self-awareness to the extent that you
can approach something in a positive way, that for another person would be
negatively stressful. Another person might feel flooded or overwhelmed, but
you can develop a way to approach the data in a constructive manner.

Source: Dan Siegel, Author of Brainstorm: The Power And Purpose Of The Teenage Brain, featured in the
article, Data Overload and the Myth of Multi-Tasking
Can we keep up?
Time Challenges Meetings
Email
Do more with less
Work/life balance
Work or learn
 Meetings
Stand up and get moving!
À
 Email
OMG my inbox!
 Doing more with less
You’ve heard it… over and over and over and over
and over and over and over and over and over and
over and over and over and over.
 Work / Life Balance
Constant adjustments based on what balance looks
like to you.
…
 Work or Learn
“Work is learning and learning is the work.”
- Harold Jarche
ë
Micro-Learning
Is it really learning?

Well – yes . . . in every essential way.

1. No cognitive overload
2. Observation = mastery/learning
3. Easy to spaced intervals between videos
4. Target content that is important to learner
5. Interleaving (hugely increases learning) by using
multiple styles
6. Testing (forced recall) helps increase mastery
 Keys to Time Management

PLANNING AHEAD

UNPLUG COMMUNICATION DECISION MAKING

EMBRACE BREAKS MINIMIZE SELF-AWARENESS

DISTRACTIONS
Planning Ahead
Plan for the next day, before leaving work.

• You have a sense of what to expect tomorrow.

• You sleep better without thinking about work.
• It helps you to compartmentalize work and home.
• You wake with a purpose, a sense of the day. You are less
reactive.
• You will know if you made realistic plans for the day.
• You avoid the decision dilemma. These are the time gaps when
you ask yourself, ”What should I do next?”
• You have a clear focus, which reduces your stress level.
• You enjoy family time more. You are present and focused.

SOURCE: Laura Stack, Time Management: How to Control Your Day in

an Uncontrollable Workplace
Unplug
Communication Strategies

1. Understand communication
preferences
2. Use the right channel based
on priority
3. Be conscientious of the
audience
4. Know who needs and wants
to know
Decision Making
1. Prioritizing

2. Overcoming analysis
paralysis

3. Act now, adjust later

Steven Covey’s Time Management
Grid
Urgent Urgent
Not Important Important

Not Urgent Not Urgent

Not Important Important
Planning and Scheduling

Activity Plan Activity Review

Strategic Initiative Project / Task Description % Time Comments Activity If No, %

or Business Impact Task Name Completed Yes Complete
/ No
 11
minutes
Minimize Distractions
1. Limit technology
interruptions

2. Organize workspace

3. Self-management skills
Embrace Breaks and Energize
1. Human physiology is wired for
breaks . . . bursts of energy and time
to recharge

2. Breaks = improved productivity

3. Mental and physical breaks are both

needed
IT’S 3 P.M. ON A
WORKDAY...
How do you beat the
slump?
According to a recent University of Michigan study, the most
common strategies are checking email, switching tasks, or
making a to-do list. However, none of these tactics actually
improved employees' sense of energy. What did: learning
something new.

"The more actively you can engage your brain, the more
alerting an activity is going to be," says John Caldwell, Ph.D., a
fatigue management specialist and former NASA researcher.
"You can actually overcome a good bit of sleep pressure just by
engaging in something interesting."

So brush up on your Excel skills, for example, or watch a short

video.

Login at www.companycollege.com/YOURURL
Develop Self Awareness
What motivates me? Why?

What does not motivate me? Why?

What do I need personally and professionally

now?
Key Take-Aways
Time is finite. We can’t really manage it. Instead we need to focus on our choices and
mindset.

Key techniques you can use and teach your employee to improve time management:
planning ahead, unplug, communication, decision making, embrace breaks, minimize
distractions, develop self awareness
Planning and Scheduling for Results

Insights and Strategies

Video Series

Jan Durrans shares her strategies for

being organized and achieving results
in several key ways, including:
committing to a regular written plan,
chunking down projects, regular
review and accountability, discipline
and mindset for success and more!
Best Practices, Skills and Tools

Time Management
Video Series

Managing the Time of Your Life Part I

Managing the Time of Your Life Part II
Planning Your Week
Prioritize Your Tasks
Creating Extra Time
Working More Efficiently
Getting Organized
Stop Procrastinating
 Try out these video lessons and
more!
Let us know through the poll if you’d like a free trial of
BizLibrary’s online course collection.

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