2020d Aficio BW Laser User Manual PDF

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=76 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 3.800000 mm
RICOH COMPANY, LTD.

15-5, Minami Aoyama 1-chome,
Minato-ku, Tokyo 107-8544, Japan
Phone: +81-3-3479-3111
2016/2020/2020D Operating Instructions Copy Reference

2016/2020/2020D
Operating Instructions
Copy Reference
Overseas Affiliates
U.S.A. Spain
RICOH CORPORATION RICOH ESPAÑA S.A.
5 Dedrick Place Avda. Litoral Mar, 12-14,
West Caldwell, New Jersey 07006 Blue Building, Marina Village,
Phone: +1-973-882-2000 08005 Barcelona
Phone: +34-(0)93-295-7600
The Netherlands
RICOH EUROPE B.V. Italy
Groenelaan 3, 1186 AA, Amstelveen RICOH ITALIA SpA
Phone: +31-(0)20-5474111 Via della Metallurgia 12,
37139 Verona Placing Originals
United Kingdom Phone: +39-045-8181500
RICOH UK LTD. Copying
Ricoh House, China
1 Plane Tree Crescent, Feltham, RICOH CHINA CO.,LTD. Troubleshooting
Middlesex, TW13 7HG 29/F., Lippo Plaza, No.222
Phone: +44-(0)20-8261-4000 Huai Hai Zhong Road, User Tools (Copier Features)
Lu Wan District,
Germany Shanghai P.C.:200021 Remarks
RICOH DEUTSCHLAND GmbH Phone: +86-21-5396-6888
Mergenthalerallee 38-40, Specifications
65760 Eschborn Singapore
Phone: +49-(0)6196-9060 RICOH ASIA PACIFIC PTE.LTD.
260 Orchard Road,
France #15-01/02 The Heeren,
RICOH FRANCE S.A. Singapore 238855
383, Avenue du Général de Gaulle Phone: +65-6830-5888
BP 307-92143 Clamart Cedex
Phone: +33-(0)-821-01-74-26
Printed in the Netherlands Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
GB GB B259-6600 B2596600 Information in this manual before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Declaration of Conformity
Important “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di-
Contents of this manual are subject to change without prior notice. In no event will the company be li- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
ating the machine.
a means POWER ON.
c means STAND BY.
Notes Trademark
Some illustrations in this manual might be slightly different from the machine. PostScript® and Acrobat® are registered trademarks of Adobe Systems Incorporated.
Certain options might not be available in some countries. For details, please contact your local dealer. Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Laser Safety:
This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains a 5-
milliwatt, 760-800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected ) eye contact
with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms
have been designed to prevent any possible laser beam exposure to the operator.
The following label is attached on the back side of the machine.
Caution
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual. (For details, see P.6 “Machine Types”.)
• Type 1: Aficio 2016
• Type 3: Aficio 2020D
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
Ricoh shall not be responsible for any damage or expense that might result from the use of parts other
than genuine Ricoh parts with your Ricoh office products.
Power Source
220 - 240V, 50/60Hz, 7A or more
Please be sure to connect the power cord to a power source as above. For details about power source,
see P.59 “Power Connection”.
Copyright © 2005 Ricoh Co., Ltd.

KirC2_GBcopyF_FM.book Page i Friday, April 15, 2005 2:55 PM
Manuals for This Machine

The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒ Three CD-ROMs are provided:
• CD-ROM 1 "Operating Instructions for Printer/Scanner"
• CD-ROM 2 "Scanner Driver & Document Management Utilities"
• CD-ROM 3 "Operating Instructions for General Settings and Facsimile"
❖ General Settings Guide (PDF file - CD-ROM3)

Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.), and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a net-
work environment.
❖ Copy Reference (this manual)

Describes operations, functions, and troubleshooting for the machine's copier
function.
❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's fac-
simile function.
❖ Facsimile Reference <Advanced Features> (PDF file - CD-ROM3)

Describes advanced functions and settings for key operators.
❖ Printer Reference 1
Describes system settings and operations for the machine's printer function.
❖ Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's print-
er function.
❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scan-
ner function.
i
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❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner
Driver & Document Management Utilities".
• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop-
Binder Lite in detail. This guide can be displayed from the [Setup] dialog
box when DeskTopBinder Lite is installed.
• DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start] menu when DeskTopBinder
Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start] menu when Desk-
TopBinder Lite is installed.
❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner
Driver & Document Management Utilities".
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for Scan-
Router V2 Lite in detail. This guide can be displayed from the [Setup] dia-
log box when ScanRouter V2 Lite is installed.
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
❖ Other manuals
• PostScript3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
ii
KirC2_GBcopyF_FM.book Page iii Friday, April 15, 2005 2:55 PM
TABLE OF CONTENTS
Manuals for This Machine ...................................................................................... i
Notice ......................................................................................................................1
How to Read This Manual .....................................................................................2
Names of Major Options ............................................................................................2
Safety Information .................................................................................................3
Safety During Operation.............................................................................................3
Positions of Labels and Hallmarks for RWARNING and RCAUTION Labels . 5
Machine Types .......................................................................................................6
Control Panel..........................................................................................................7
Display .......................................................................................................................9
Reading the Display and Using Keys.........................................................................9
Turning On the Power ......................................................................................... 11
Turning On the Main Power ..................................................................................... 11
Turning On the Power .............................................................................................. 11
Turning Off the Power .............................................................................................. 12
Turning Off the Main Power ..................................................................................... 12
Saving Energy .......................................................................................................... 13
1. Placing Originals
Originals ............................................................................................................... 15
Sizes and Weights of Recommended Originals....................................................... 15
Sizes Detectable with Auto Paper Select................................................................. 16
Missing Image Area ................................................................................................. 17
Placing Originals.................................................................................................. 18
Original Orientation .................................................................................................. 18
Placing Originals on the Exposure Glass................................................................. 18
Placing Originals in the ADF or ARDF ..................................................................... 19
2. Copying
Basic Procedure................................................................................................... 21
Copying from the Bypass Tray........................................................................... 22
Copier Functions ................................................................................................. 26
Adjusting Image Density .......................................................................................... 26
Selecting Original Type Setting................................................................................ 26
Selecting Copy Paper .............................................................................................. 26
Preset Reduce/Enlarge ............................................................................................ 27
Zoom ........................................................................................................................ 28
Auto Reduce/Enlarge ............................................................................................... 29
Sort........................................................................................................................... 30
Duplex (Type 3 only) ................................................................................................ 31
One-Sided Combine................................................................................................. 33
Two-Sided Combine (Type 3 only)........................................................................... 35
Series Copies........................................................................................................... 37
iii
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3. Troubleshooting
If Your Machine Does Not Operate As You Want.............................................. 39
When a Message Is Displayed................................................................................. 39
If You Cannot Make Clear Copies....................................................................... 40
If You Cannot Make Copies As You Want ......................................................... 41
When Memory Is Full ............................................................................................... 42
B Loading Paper ................................................................................................. 43
Loading Paper.......................................................................................................... 43
Orientation-Fixed Paper or Two-Sided Paper .......................................................... 44
D Adding Toner................................................................................................... 47
Handling Toner......................................................................................................... 47
Toner Storage .......................................................................................................... 47
Used Toner .............................................................................................................. 47
Removing Toner................................................................................................... 48
Inserting Toner..................................................................................................... 49
4. User Tools (Copier Features)

Accessing User Tools (Copier Features)........................................................... 51
Changing Default Settings ....................................................................................... 51
Quitting User Tools .................................................................................................. 52
Settings You Can Change with User Tools ....................................................... 53
APS/ Auto R/E Priority ............................................................................................ 53
Auto Tray Switching ................................................................................................. 53
Original Type Setting ............................................................................................... 53
Duplex Mode Priority ................................................................................................ 54
Orientation................................................................................................................ 54
Max. Number of Sets ............................................................................................... 54
Original Count Display ............................................................................................. 54
Reproduction Ratio .................................................................................................. 54
Preset R/E Priority ................................................................................................... 55
Duplex Margin .......................................................................................................... 55
Rotate Sort ............................................................................................................... 55
Rotate Sort:Auto Continue ....................................................................................... 55
Letterhead Setting.................................................................................................... 55
5. Remarks
Do's and Don'ts.................................................................................................... 57
Where to Put Your Machine ................................................................................ 58
Machine Environment .............................................................................................. 58
Moving...................................................................................................................... 59
Power Connection.................................................................................................... 59
Access to the Machine ............................................................................................. 60
Maintaining Your Machine .................................................................................. 61
Cleaning the Exposure Glass................................................................................... 61
Cleaning the Exposure Glass Cover ........................................................................ 61
Cleaning the ADF or ARDF ...................................................................................... 61
iv
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6. Specifications
Combination Chart............................................................................................... 63
Supplementary Information ................................................................................ 64
INDEX......................................................................................................... 67
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vi
KirC2_GBcopyF_FM.book Page 1 Friday, April 15, 2005 2:55 PM
Notice
Important
Do not copy any item for which copying is prohibited by law.
Copying the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass-
ports, and driver's licenses.
Notice To Wireless LAN Interface (optional) Users
Notice to Users in EEA Countries

This product complies with the essential requirements and provisions of Direc-
tive 1999/5/EC of the European Parliament and of the Council of 9 March 1999
on radio equipment and telecommunications terminal equipment and the mu-
tual recognition of their conformity.
The CE Declaration of Conformity is available on the Internet at URL:
http://www.ricoh.co.jp/fax/ce_doc/
This product is only for use in EEA or other authorized countries. Outdoor use
of this product in Belgium, France, Germany, Italy, or the Netherlands is prohib-
ited.
1
How to Read This Manual
Symbols
The following set of symbols is used in this manual.
R WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are de-
scribed in the Safety Information section.
R CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[ ]
Keys that appear on the machine's display panel.
{ }
Keys built into the machine's control panel.
Names of Major Options

Major options of this machine are referred to as follows in this manual:
• Auto Document Feeder → ADF
• Auto Document Feeder capable of scanning both sides of a sheet → ARDF
2
Safety Information
When using this machine, the following safety precautions should always be fol-
lowed.
Safety During Operation

In this manual, the following important symbols are used:
R WARNING:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R CAUTION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
R WARNING:
• Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manu-
al.
• Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following occurs:
• You spill something into the machine.
• You suspect that your machine needs service or repair.
• The external housing of your machine has been damaged.
• Do not incinerate spilled toner or used toner. Toner dust might ignite
when exposed to an open flame.
• Disposal can take place at our authorized dealer.
• Dispose of the used toner bottle in accordance with the local regula-
tions.
• Connect the machine only to the power source described on the inside
front cover of this manual. Connect the power cord directly into a wall
outlet and do not use an extension cord.
• Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it. Do not pull it hard nor bend it more
than necessary. These actions could cause an electric shock or fire.
3
R CAUTION:
• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not
be damaged under the machine.
• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside
the machine.
• Keep toner (used or unused) and toner bottle out of the reach of children.
• For environmental reasons, do not dispose of the machine or expended
supply waste at household waste collection points. Disposal can take place
at an authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with a
label indicating the “hot surface”. Otherwise, an injury might occur.
• Keep the machine away from humidity and dust. Otherwise a fire or an elec-
tric shock might occur.
• Do not place the machine on an unstable or tilted surface. If it topples over,
an injury might occur.
• Before moving the machine, be sure to pull all four handles fully out. If not,
an injury might occur. After moving the machine, return the four handles to
their original positions.
• When the optional paper tray unit is installed, do not push the upper part of
the main unit horizontally. An injury might occur if the paper tray unit be-
comes detached from the main unit.
• If you use the machine in a confined space, make sure there is a continuous
air turnover.
4
Positions of Labels and Hallmarks for

RWARNING and RCAUTION Labels
This machine has labels for RWARNING and RCAUTION at the positions
shown below. For safety, please follow the instructions and handle the machine
as indicated.
AAI029S
5
Machine Types
This machine comes in three models which vary by copy speed. To make sure
which model you have, see the inside front cover of this manual.
Type 1 Type 2 *1 Type 3 *1
Copy Speed 16 copies/minute 20 copies/minute 20 copies/minute
(A4K, 81/2" × 11"K) (A4K, 81/2" × 11"K) (A4K, 81/2" × 11"K)
Duplex unit — — ❍
❍: Can be used with this type.

—: Cannot be used with this type.
*1
18 copies/minute (feeding from Optional Paper Tray Unit)
6
Control Panel
Note
❒ These illustrations show Type 3.
❖ Copier only
2 3 4 5 6 78 9 10 11
OK
12 13 14 15 16 17 18 19 20
AAI002S
❖ Options fully installed

1 2 3 4 5 6 78 9 10 11
Search Check Job

Destination Destination Information
Commu- Receive File 01 02 03 04 On Hook Dial

nicating
Immediate ABC DEF GHI JKL
Trans.
Start Manual Memory 05 06 07 08
Reception Trans.
OK Pause/
MNO PQR STU VWX Redial
Switch 09 10 11 12
RX Mode
Standard
YZ @. ___
@. -&
Detail
13 14 15 16
Transmission Fine
Stamp
Shift Space Symbols
12 13 14 15 16 17 18 19 20
AAI001S
1. {Copy}} key 5. Scroll keys

Press to activate the copier function. Press to select an item.
2. Indicators {U}: scroll upward
Display errors and machine status. {T}: scroll downward
{V}: scroll right
• h: Error indicator
See “Control Panel”, General Settings {W}: scroll left
Guide.
Reference
• D: Add Toner indicator
See p.47 “D Adding Toner”. See p.9 “Reading the Display and
Using Keys”.
• B: Load Paper indicator
See p.43 “B Loading Paper”. 6. {User Tools/Counter}} key
3. Display Press to change default or operation pa-
rameters according to requirement.
Displays operation status and messages.
4. Selection keys 7. {Clear Modes}} key
Press to clear the current settings.
Correspond to items on the display. Press
to select the corresponding item. 8. {Clear/Stop}} key
Clear: clears an entered numeric value.
Stop: stops copying.
7
9. Main power indicator 17. {Cancel}} key

Lights when the main power switch is Press to cancel an operation or return to
turned on. the previous display.
Reference 18. {OK}} key

p.11 “Turning On the Power” Press to set a selected item or entered nu-
meric value.
10. On indicator
Lights when the operation switch is on. 19. Number keys
Press to enter numeric values.
Reference
20. {Start}} key
p.11 “Turning On the Power” Press to start scanning or sending.
11. Operation switch
Press to turn the power on. The On indi-
cator lights. To turn the power off, press
again.
Note
❒ This key is inactivate during scanning
or while setting defaults.
12. {Duplex}} key (Type 3 only)
Makes two-sided copies.
Reference
See p.31 “Duplex (Type 3 only)”.
13. {Combine/Series}} key
Press to make combine or series copies.
Reference
p.33 “One-Sided Combine”
p.35 “Two-Sided Combine (Type 3
only)”
p.37 “Series Copies”
14. {Sort}} key
Automatically sorts copies.
15. {Lighter}} and {Darker}}
Press to change the image density setting.
Select the image density in five incre-
ments, Lighter to Darker.
16. {Original Type}} key
Press to select the original type registered
with [Original Type 1 (Text)] or [Original Type
2 (Photo)]. When the original type is se-
lected, the corresponding indicator
lights.
8
Display
This section explains how to read the display and use the Selection key for the
initial copy display.
Note
❒ The copy display is set as the default screen when the machine is turned on.
❖ Initial copy display

1 2 3
AAX024S
4
AAI024S
1. Operational status or messages 3. Number of copies set.

2. Messages and the selected tray 4. Reduce/Enlarge ratio function for
appear here. Currently selected non-fixed ratios.
items appear in brackets.
Reading the Display and Using Keys

This section explains how to read the display and use the selection key for the
initial copy display.
Note
❒ The copy display is set as the default screen when the machine is turned on.
OK
1 2 3 AAI015S
1. Selection keys • When the instruction “press [R/E]” ap-

Correspond to items at the bottom line on pears in this manual, press the centre
the display. selection key.
Example: initial copy display • When the instruction “press [Auto
R/E]” appears in this manual, press the
• When the instruction “press [100%]” right selection key.
appears in this manual, press the left
selection key.
9
2. {Cancel}} key
Press to cancel an operation or return to
the previous display.
3. {OK}} key
Press to set a selected item or entered nu-
meric value.
4. Scroll keys
Press to move the cursor to each direction
one by one.
When {U},{ {T},{{V}, or {W} key appears
in this manual, press the scroll key of the
same direction.
10
Turning On the Power

This machine has two power switch- Important
es.
❒ Do not turn off the main power
❖ Operation switch (right side of the switch immediately after turn-
control panel) ing it on. Doing so may result in
Press to activate the machine. damage to the memory, leading
When the machine has finished to malfunctions.
warming up, you can operate the
machine. Turning On the Power
❖ Main power switch (left side of the ma-
chine) A Press the operation switch.
Turning off this switch makes the The On indicator goes on.
main power indicator on the right
side of the control panel go off.
When this is done, machine power
is completely off.
When the fax unit (optional) is in-
stalled, fax files in memory may be
lost if you turn this switch off. Use
this switch only when necessary.
Note
❒ This machine automatically enters ZENH080E
Energy Saver mode or turns itself

off if you do not use it for a while. Note
See General Settings Guide. ❒ If the power does not come on
when the operation switch is
pressed, check the main power
Turning On the Main Power switch is on. If it is off, turn it on.
A Make sure the power cord is firm-

ly plugged into the wall outlet.
B Turn on the main power switch.

The main power indicator goes on.
AAI027S
11
Turning Off the Power

-When the fax unit (optional) is
A Press the operation switch. installed
The On indicator goes off. When the main power switch is
turned off while using the fax func-
tion, waiting fax and print jobs may
be canceled, and incoming fax docu-
ments not received. If you have to
turn off this switch for some reason,
keep the following points in mind:
Important
❒ Make sure 100% is shown as avail-
able memory on the display before
ZENH080E
turning off the main power switch
or unplugging the power cord. Fax
Note files in memory are deleted an
❒ Even if you press the operation hour after you turn off the main
switch, the indicator does not power switch or unplug the power
go out, but blinks in the follow- cord. See ”Turning Off the Main
ing cases: Power/In Case of a Power Fail-
ure”, Facsimile Reference <Advanced
• During communication with Features>.
external equipment.
❒ If the On indicator does not go out,
but blinks in dial-in mode even if
Turning Off the Main Power you press the operation switch,
check the explanations below and
Important turn off the main power switch.
❒ Do not turn off the main power • the computer is not controlling
switch when the On indicator is lit the machine.
or blinking. Doing so may result in • the machine is not receiving a
damage to the memory. fax.
❒ Make sure 100% is shown as avail-
able memory on the initial scanner
display before turning off the main
power switch.
❒ Be sure to turn off the main power
switch before pulling out the pow-
er plug. Not doing this may result
in damage to the memory.
A Be sure the On indicator is not lit.

B Turn off the main power switch.
The main power indicator goes out.
12
Saving Energy
- Auto Off / Low Power

The machine automatically turns it-
self off when the job is finished, after
a certain period of time has elapsed.
This function is called “Auto Off”.
Note
❒ You can change the Auto Off time.
See General Settings Guide.
❒ The Auto Off Timer function will
not operate in the following cases:
• When a warning message ap-
pears
• When the service call message
appears
• When paper is jammed
• When the cover is open
• When the “Add Toner” mes-
sage appears
• When toner is being replen-
ished
• When the User Tools screen is
displayed
• When fixed warm-up is in
progress
• When the facsimile, printer, or
other functions are active
• When operations are suspend-
ed during printing
• When the On-hook dialing
function is in use
• When a receiver is being regis-
tered in the Address Book or
group dial list
• When the Data In indicator is on
or blinking
13
14
1. Placing Originals
Originals
Sizes and Weights of Recommended Originals

❖ Metric version
Original location Original size Original weight
Exposure glass Up to A3 --
ADF or ARDF One-sided originals: 40–128 g/m2
A3L – A5KL
Two-sided originals: *1 52–105 g/m2 *1
A3L – A5KL
❖ Inch version
Original location Original size Original weight
Exposure glass Up to 11" × 17" --
ADF or ARDF One-sided originals: 11–34 lb.
11" × 17"L – 51/2" × 81/2"KL
Two-sided originals *1 : 14–28 lb. *1
11" × 17"L – 5 /2" × 8 /2"KL
1 1
*1
The optional ARDF is required.
Note
❒ About 30 originals can be placed in the ADF.
❒ About 50 originals can be placed in the ARDF.
Non-compatible originals for the ADF or ARDF

Placing the following types of originals in the ADF or ARDF can cause paper
misfeeds or result in damage to the originals. Place these originals on the expo-
sure glass instead.
• Originals other than those specified on p.15 “Sizes and Weights of Recom-
mended Originals”
• Stapled or clipped originals
• Perforated or torn originals
• Curled, folded, or creased originals
• Pasted originals
15
Placing Originals
• Originals with any kind of coating, such as thermal fax paper, art paper, alu-
minum foil, carbon paper, or conductive paper
• Originals with perforated lines
• Originals with indexes, tags, or other projecting parts
1 • Sticky originals such as translucent paper
• Thin, highly flexible originals
• Thick originals such as postcards
• Bound originals such as books
• Transparent originals such as OHP transparencies or translucent paper
Note
❒ The original might become dirty if it is written with a pencil or a similar
tool.
Sizes Detectable with Auto Paper Select

❖ Metric version
Size A3L B4 JIS *1
A4KL B5 JIS *1 B5 JIS *1 A5LK 81/2" ×
L L K 13"L
Original location
Exposure glass ❍ ❍ ❍ × ❍ × ❍
ADF or ARDF ❍ ❍ ❍ ❍ ❍ ❍ ❍
❍ : Detectable size × : Undetectable size

*1
JIS: Japanese Industrial Standard
❖ Inch version
Size 11" × 17"L 81/2" × 14"L 81/2" × 13"L 81/2" × 11"K 51/2" × 81/2"K
L L
Original location
Exposure glass ❍ ❍ ❍ ❍ ×
ADF or ARDF ❍ ❍ × ❍ ❍
❍ : Detectable size × : Undetectable size
16
Originals
❖ Exposure glass
Positioning
mark
Maximum scanning area

1
mm)
mm)
GCSIZE1E
❖ ADF or ARDF
Maximum scanning area

mm)
GCSIZE2E
Note
❒ When you copy custom size originals, make sure you specify the size of the
originals. If not, the image may not be copied properly. See p.20 “Placing cus-
tom size originals”.
Sizes difficult to detect

It is difficult for the machine to detect the sizes of the following originals, so se-
lect the paper size manually.
• Originals with indexes, tags, or other projecting parts
• Transparent originals such as OHP transparencies or translucent paper
• Dark originals with lots of text and drawings
• Originals partially consisting of a solid image
• Originals that have solid images around their edges
Missing Image Area

Even if you place originals in the ADF or ARDF, or on the exposure glass cor-
rectly, 4 mm (0.2”) margins on all four sides might not be copied.
17
Placing Originals
Placing Originals
Note
1 ❒ Take care to place originals only af-
Placing Originals on the
ter any correction fluid and ink has Exposure Glass
completely dried. Not taking this
precaution could cause marks on A Liftthe exposure glass cover,
the exposure glass that will be cop- ADF or ARDF.
ied onto paper.
Important
Reference ❒ Do not lift the exposure glass
For original sizes you can set, see cover, ADF or ARDF forcefully.
p.15 “Originals” . If you do, the ADF or ARDF
cover might open or be dam-
aged.
Original Orientation
Note
You can set the original orientation in ❒ Be sure to lift the exposure glass
the following ways. cover, ADF or ARDF by more
This function is useful for copying than 30°. Otherwise, the size of
torn or large originals. the original might not be detect-
ed correctly.
Note
❒ Originals should normally be B Place the original face down on
aligned to the rear left corner. the exposure glass. It should be
However, some copy functions aligned with the rear left corner.
may produce different results de-
pending on the orientation of the
originals. For details, see the expla-
nations of each function.
Originals ADF or Exposure
ARDF glass
AAI025S
set11EE 1. Positioning mark

2. Left scale
Note
❒ Start with the first page to be
set23EE
copied.
C Lower the exposure glass cover,

ADF or ARDF.
18
Placing Originals
❖ ADF
Placing Originals in the ADF or
ARDF
Settings should be made in the fol-
lowing situations:
1
❖ When placing custom size originals:
p.20 “Placing custom size origi-
nals”
AAI036S
Note
❒ Do not stack originals over the lim- 1. Sensor
it mark on the side fence of the
ADF or ARDF. A Set the document guide to the
original size.
❒ The last page should be on the bot-
tom. B Align the edges of the originals
❒ Do not cover the sensors with your and place them in the ADF or
hands, or place objects on them. ARDF with the side to be copied
Doing so could cause the size to be facing up.
detected incorrectly, or the paper
misfeed error message to appear.
Also, do not place anything on the
cover, as this too could cause a
malfunction.
❖ ARDF
AAI026S
1. Limit mark
2. Document guide
Note
❒ Straighten curls in the originals
before placing them in the ADF
or ARDF.
❒ To prevent multiple sheets feed-
ing in at once, fan the originals
before placing them in the ADF,
or ARDF.
❒ Set the original squarely.
19
Placing Originals
The “Accepted” message appears

Placing custom size originals with your set original size.
When placing custom size originals in When the custom size originals
the ADF, or ARDF, specify the size of settings are registered,
1 the originals. appears on the top of copy display.
Note
❒ Paper that has a vertical length of
105–297 mm (4.2"–11.6") and a hor-
izontal length of 128–1260 mm
(5.1"–49.6") can be placed with this
function.
A Select the paper tray or bypass

tray using {U} or {T}, and then
press the {#}
} key.
B Enter the horizontal size of the

original using the number keys,
and then press the {OK}
} key.
Note
❒ If you make a mistake, press the
{Clear/Stop}
} key, and then enter
the value again.
C Enter the vertical size of the origi-

nal using the number keys, and
then press the {OK}
} key.
20
2. Copying
Basic Procedure
A If the machine has user codes set, F Enter the number of copies using
enter a user code (up to eight dig- the number keys.
its) using the number keys, and
then press the {OK}} or {#}
} key.
The machine is ready to copy.
Reference
For user codes, see “Key Opera-
tor Tools”, General Settings
Note
Guide.
❒ The maximum copy quantity
B Make sure "d
d Ready" appears on that can be set is 99.
the display.
G Press the {Start}} key.
❖ Initial copy display Copying starts.
Note
❒ Copies are delivered face down.
-How to operate
If any other function is displayed,
press the {Copy}
} key. ❖ To switch between pages or select
functions:
C Make sure no previous settings Press the scroll key.
remain.
❖ To stop the machine during a multi-
Note
copy run:
❒ When there are previous set- Press the {Clear/Stop}
} key.
tings remaining, press the {Clear
Modes} } key and enter again. ❖ To return the machine to the initial
D Place your originals. condition after copying:
Press the {Clear Modes}} key.
Reference
p.18 “Placing Originals”
❖ To clear an entered value.
Press the {Clear/Stop}} key.
E Make the necessary settings.
Reference
See the explanations for each
function.
21
Copying
Copying from the Bypass Tray

Use the bypass tray to copy onto OHP
transparencies, thick paper, enve-
A Open the bypass tray.
lopes and copy paper that cannot be
loaded in the paper trays.
2 Important
❒ Paper longer than 433 mm may be-
come wrinkled, may not feed in,
and may jam.
Note
❒ If you do not use standard size ZENY100E
copy paper, or if you use special
paper, you should enter its vertical
and horizontal dimensions. See
B Push up the paper guide release
lever.
p.20 “Placing custom size origi-
nals”. The sizes you can enter are
as follows:
Metric • Vertical: 90–297 mm
version • Horizontal: 148–600 mm
Inch • Vertical: 3.55"–11.69"
version • Horizontal: 5.83"–23.62”
❒ The machine can automatically de- 1

tect the following sizes as regular
size copy paper:
ZENY110E
Metric A3L, A4KL, A5KL, 8" ×

version 13"L 1. Paper guide release lever
Inch 11" × 17"L, 8 /2" × 11"KL,
1
version 51/2" × 81/2"L, 81/2" × 14"L
❒ When copying onto OHP transpar-

encies or paper heavier than 105
g/m2 (about 28 lb.), you need to
specify the paper type. See p.24
“When copying onto special pa-
per” .
❒ The maximum number of sheets
you can load at the same time de-
pends on paper type. The maxi-
mum number of sheets should not
exceed the upper limit.
22
C Insert the paper with the side you The bypass tray is selected on the
display.
want to copy facing down, and
then adjust the paper guide with
the paper size.
4 1
Note
2
❒ If [Bypass] is not selected on the
display, select [Bypass] using
{U} or {T}, and then press the
{#}} key.
2
3
E Select the paper size and type.
ZENY120E
1. Horizontal size When copying onto regular size

paper
2. Vertical size
3. Extender A Select [Paper Size] using {U} or
{T}, and then press the {OK} }
4. Paper guides key.
Note
❒ If the guides are not flush
against the copy paper, images
might be skewed or paper mis-
feeds might occur.
❒ Do not stack paper over the lim-
B Select [Regular Size] using {U}
it m a rk , o t h e rw is e i m a g e s
or {T}, and then press the {OK}
}
might be skewed or paper mis-
key.
feeds might occur.
❒ Swing out the extender to sup-
port paper sizes larger than
A4L, 81/2" × 11"L.
❒ Fan paper to get air between the
sheets and avoid a multi-sheet
feed. C Select the paper size using the
D Pull down the paper guide release scroll keys, and then press the
{OK}} key.
lever (step B).
The “ Accepted ” message ap-

pears.
23
Copying
D Enter the vertical size of the

When copying onto custom size original using the number
paper keys, and then press the {OK}}
key.
Important
❒ You should specify the size of
copy paper to avoid paper mis-
feeds.
2 A Select [Paper Size] using {U} or
key. The “ Accepted ” message ap-
pears.
When copying onto special paper

A Select [Paper Type] using {U} or
B Select [Custom Size] using {U} key.
}
key.
B Select the paper type, and then

press the {OK}
} key.
C Enter the horizontal size of the
original using the number
keys, and then press the {OK} }
key.

pears.
When copying onto envelopes

Note
❒ If you make a mistake, press A Select [Paper Size] using {U} or
the {Clear/Stop}
} key, and then {T}, and then press the {OK} }
enter the value again. key.
24
B Select [Regular Size] using {U}

}
F Place your originals, and then
press the {Start}
} key.
key.
Note
❒ When copying onto OHP trans-
parencies, remove copied sheets
one by one.
2
C Select the envelope size from
L] [C5 envL
[C6 envL L] [DL envL
L],
and then press the {OK}
} key.

pears.
D Press the {#}
} key.
E Select [Paper Type] using {U} or

key.
F Select [Thick Paper] using {U} or

key.

pears.
25
Copying
Copier Functions
On Hook Dial
Adjusting Image Density A Press the {Original Type}} key and

select the original type.
You can adjust copy image density to
match your originals.
2 If you require darker or lighter cop-
ies, adjust image density accordingly. On Hook Dial
A Press the {Lighter}} or {Darker}} key

to adjust the density.
AAI011S
Note
❒ Press the {Original Type}
} key to
go through the following types:
Upper indicator lit Text
Lower indicator lit Photo
AAI010S
Selecting Original Type Selecting Copy Paper

Setting There are two ways to select copy pa-
per:
Select one of the following two types
to match your originals: ❖ Auto Paper Select
The machine selects a suitable size
❖ Text of copy paper automatically based
Select this when your originals on original size and reproduction
contain only text (no pictures). ratio.
❖ Photo ❖ Manual Paper Select

This can reproduce delicate tones Choose the tray containing the pa-
of photographs and pictures. per you want to copy onto: a paper
tray or the bypass tray.
Reference
p.53 “Original Type Setting” Reference
p.17 “Sizes difficult to detect”
Note
❒ If you specify all paper trays as
containing special paper, you
cannot use the Auto Paper Se-
lect function.
26
Copier Functions
Auto Paper Select Note

❒ You cannot use the Rotated Copy
A Make sure [Auto Paper Select] is se- function when enlarging onto A3,
B4 JIS or 11" × 17", 81/2" × 13", 81/2"
lected.
× 14" size paper. To do this, place
your original in the L orientation.
Original size Copy paper
and size and 2
orientation orientation
When enlarging to:

A4, B5 JIS, or A5K
However, you can use: You cannot rotate:
Manual Paper Select
B4 JIS, A3
A Select the paper tray or bypass GCROTA1E
GCROTA2E
tray using {U} or {T}.

The selected tray and the paper
size appear.
When enlarging to:

A4, B5 JIS, or A5L
B4 JIS, A3
GCROTA3E GCROTA4E
Reference
p.22 “Copying from the Bypass
Tray”
Preset Reduce/Enlarge
You can select a preset ratio for copy-
- Rotated copy ing.
If the orientation in which your origi-
nal is placed (K or L) is different
from that of the paper you are copy-
ing onto, this function rotates the
original image by 90° to fit it on the
copy paper. This function works
when [Auto Paper Select] or [Auto Re-
duce/Enlarge] is selected. See p.26 “Au-
to Paper Select”.
GCROTA0E
27
Copying
❖ Base Point C Select a ratio using {U} or {T},

The base point of Reduce/Enlarge and then press the {OK}
} key.
differs depending on how the orig-
inal is scanned. When the original The “Accepted” message appears.
is placed on the exposure glass, the
upper left corner is the base point.
D Place your originals, and then
press the {Start}
} key.
When placed in the ADF or ARDF,
the bottom left corner is the base
2 point. Zoom
You can change the reproduction ra-
tio in increments of 1%.
GCKA031e
1. Base point when placing on the

exposure glass.
Note
2. Base point when placing in the
ADF or ARDF. ❒ You can also select a preset ratio
close to the desired ratio using [Re-
Reference duce] or [Enlarge], and then adjust
Related default settings the ratio using {U} or {T}.
p.54 “Reproduction Ratio” A Press [R/E].
p.55 “Preset R/E Priority”
A Press [R/E].
B Press [Zoom].
B Press [Reduce] or [Enlarge].
28
Copier Functions
C Enter the ratio. Auto Reduce/Enlarge

You can choose an appropriate repro-
duction ratio based on the paper and
original sizes you select.
2
To select the ratio using {U} and
{T}
A Adjust the ratio using {U} or
{T}.
Note
❒ If you have incorrectly en-
tered the ratio, readjust using Note
{U} or {T}. ❒ You cannot use the bypass tray
❒ To change the ratio in incre- with this function.
ments of 10%, press and hold ❒ When using Auto Reduce/En-
down {U} or {T}. large, see the following table for
original sizes and orientations you
B Press the {OK}} key.
can use:
pears. ❖ Metric version
Original size and
To enter the ratio using the Original location orientation
number keys Exposure glass A3L, B4 JISL,
A4KL, B5 JISK,
A Enter the desired ratio using 81/2" × 13"L
the number keys.
ADF or ARDF A3L, B4 JISL,
B Press the {OK}
} key. A4KL, B5 JISK
The “ Accepted ” message ap- L, A5KL, 81/2 "
pears. × 13"L
D Place your originals, and then ❖ Inch version

press the {Start}
} key.
Original size and
Original location orientation
Exposure glass 11" × 17"L, 81/2" ×
14"L, 81/2" × 11K
L, 81/2" × 13"L
ADF or ARDF 11" × 17"L, 81/2" ×
14"L, 81/2" × 11"
KL, 51/2" × 81/2"
KL
Reference
p.17 “Sizes difficult to detect” 29
Copying
A Press [Auto R/E]. ❖ Rotate Sort

Every other copy set is rotated by
90°KL and delivered to the copy
tray.
2 B Select the paper tray using {U} or

{ T} .
Note
❒ To use the Rotate Sort function,
select [On] in [Rotate Sort] under
[Copier Features] (User Tools).
See p.55 “Rotate Sort”.
C Place your originals, and then ❒ To use the Rotate Sort function,
press the {Start}
} key. two paper trays loaded with the
same size and type paper, but in
different orientation (KL), are
Sort required. See “Paper Type: Tray
1–4” in “Tray Paper Settings”,
You can scan originals into memory General Settings Guide.
and automatically sort copies.
Reference
A Press the {Sort}} key.
Related default settings
p.53 “Auto Tray Switching”
p.55 “Rotate Sort”
_
p.55 “Rotate Sort:Auto Continue”
❖ Sort
Copies are assembled as sequen-
tially ordered sets.
AAI013S
Note
❒ When canceling the Sort func-
tion, press the {Sort}
} key, and
make sure the {Sort}
} key indica-
tor is off.
30
Copier Functions
B Select [Sort] or [Rotate Sort], and B Press [Sets].

then press the {OK}} key.
C Enter the number of copy sets 2

C Enter the number of copy sets us- with the number keys, and then
ing the number keys. press [Resume].
D Place your originals. Copying starts again.

Note
Note
❒ The number of sets you can en-
❒ When placing originals on the
ter differs depending on when
exposure glass, start from the
the {Clear/Stop}
} key is pressed.
first page to be copied. When
placing originals in the ADF or
ARDF, set the first page on top. Duplex (Type 3 only)
E Press the {Start}} key. There are two types of duplex:
Note
❖ 1 Sided → 2 Sided
❒ When placing originals on the
Copies 2 one-sided pages onto 1
exposure glass, press the { #}
}
two-sided page.
key after all originals are
scanned.
Changing the number of sets

You can change the number of copy
sets during copying.
Note
❒ This function can only be used
when the Sort function is selected.
A Whire “copying...“ is displayed,

press the {Clear/Stop}
} key.
31
Copying
❖ 2 Sided → 2 Sided (Optional ARDF is Note

required) ❒ You cannot use the bypass tray
Copies 1 two-sided page onto 1 with this function.
two-sided page.
❒ The maximum paper weight that
can be used with duplex copying is
64–90 g/m2, 20–24 lb.
❒ You can change the margin. See
2 p.55 “Duplex Margin”.
A Press the {Duplex}} key.
_
Original orientation and completed
copies
The resulting copy image will differ
according to the orientation in which
you place the originals (vertical K or AAI012S
horizontal L ).
B Select the setting of original and
copy type using {U} or {T}, and
then press the {OK}
} key.
C Select the orientation using {U}

}
key.
GCRYOU1E
*1
The table shows the orientation of im-
ages on the front and back of copies,
not the orientation of delivery.
32
Copier Functions
Note When placing a stack of originals

❒ You can select the orientation of in the ADF or ARDF
originals and copying paper
when [Always Specify] is speci- A Place your originals, and then
fied for [Orientation] under [Copi- press the {Start}
} key.
er Features] (User Tools). See
p.54 “Orientation”. If it was not Note
specified for, proceed to step E. ❒ Place the first page on top.
2
D When selecting two-sided copy-
ing, select the orientation [Top to One-Sided Combine
Top] or [Top to Bottom] using {U} or
{T}, and then press the {OK} } key. You can combine several pages onto
one side of a sheet.
❖ 1 Sided 2 Pages → Combine 1 Side

Copies 2 one-sided originals onto
Note
❒ To change the copy orientation,
select the original icon whose
orientation is that required. See
p.32 “Original orientation and
completed copies”.
The “Accepted” message appears. GCSHVY7E
E Place your originals.

When placing originals on the one side of a sheet.
exposure glass
A Place the original, and then
press the {Start}
} key.
Note
❒ Start from the first page to be
copied.
B Place the next original, and
then press the {Start}
} key. GCSHVY8J
33
Copying
❖ 2 Sided 1 Page → Combine 1 Side ❖ Placing originals (in the ADF or ARDF)
(Optional ARDF is required) • Originals read from left to right
Copies 1 two-sided original onto
1 2 1 2
3 4 3 4
Combine5
2
• Originals read from top to bot-
tom
GCSHVYOJ
2 1 2 1
4 3
❖ 2 Sided 2 Pages → Combine 1 Side 4 3
Combine6
(Optional ARDF is required)
Copies 2 two-sided originals onto
Note
❒ You cannot use the bypass tray
with this function.
A Press the {Combine/Series}} key.
_ GCSHVYBJ
❖ Orientation of the original and image

position of combine
Open to left R originals
AAI014S
B Select the combine mode using

{ U} or { T}, and then press the
{OK}} key.
GCSHUY3E
Open to top S originals
Reference
p.32 “Original orientation and
GCSHUY4E
completed copies”
34
Copier Functions
C Select the orientation using {U} ❖ 1 Sided 8 Pages → Combine 2 Side

}
key. one sheet with four pages per side.
2
Note
❒ You can select the orientation of
originals when [Always Specify]
is specified for [Orientation] un- GCSHVYAE
der [Copier Features] (User

Tools). See p.54 “Orientation”. 1. Front
If it was not specified for, pro- 2. Back
ceed to step D.
select the icon which orientation (Optional ARDF is required)
of originals is used. Copies 2 two-sided originals onto
one sheet with two pages per side.
The “Accepted” message appears.
D Place your originals, and then

press the {Start}
} key.
Two-Sided Combine (Type 3

only)
You can combine various pages of GCSHVY1E
originals into one sheet with two

sides. ❖ 2 Sided 8 Pages → Combine 2 Side
(Optional ARDF is required)
Copies 4 two-sided originals onto
one sheet with four pages per side.
one sheet with two pages per side.
GCSHVY2E
GCSHVY9E
35
Copying On Hook Dial
A Press the {Combine/Series}} key. D When selecting two-sided copy-

ing, select the orientation [Top to
Top] or [Top to Bottom] using {U} or
{T}, and then press the {OK} } key.
AAI014S Note
B Select the combine mode using select the original icon whose
{ U} or { T}, and then press the orientation is that required . See
{OK}} key. p.32 “Original orientation and
completed copies”.
E Select the paper size using {U} or

{ T} .
C Select the orientation using {U}

}
key.
F Place your originals, and then

press the {Start}
} key.
Note
❒ You can select the orientation of
originals and two-sided copying
paper when [Always Specify] is
specified for [Orientation] under
[Copier Features] (User Tools).
See p.54 “Orientation”. If it was
not specified for, proceed to E.
36
Copier Functions
❖ Metric version
Series Copies
Paper for one-sid-
You can separately copy the front and Original ed copy
back of a two-sided original or two A3L A4K × 2 sheets
facing pages of a bound original onto B4 JISL B5 JISK × 2 sheets
two sheets.
A4L A5K × 2 sheets
❖ 2 Sided→→1 Sided (Optional ARDF is 2
required) ❖ Inch version
Copies each side of a two-sided Paper for one-sid-
original onto two separate pages. Original ed copy
11" × 17"L 81/2" × 11"K × 2
sheets
81/2" × 11"L 51/2" × 81/2"K × 2
sheets
A Press the {Combine/Series}} key
❖ Book→
→1 Sided
_
Copies two facing pages of a
bound original (book) onto two
separate pages.
AAI014S
B Select [Series: Book Orig.] or [Se-

ries:2Sided Orig.] using {U} or {T},
and then press the {OK} } key.
Note
❒ You cannot use the ADF or ARDF
with Book→1 Sided function.
❒ You cannot use the bypass tray Note
with Book→1 Sided function. ❒ When selecting [Series: Book
❒ See the following table for original Orig.], proceed to step D.
and copy paper sizes when using a
100% ratio with Book→1 Sided
function.
37
Copying
C When selecting [Series:2Sided Orig.],

select the orientation using {U} or
{T}, and then press the {OK} } key.
2
Note
❒ you can select the orientation of
originals when [Always Specify]
is specified for [Orientation] un-
der [Copier Features] (User
Tools). See p.54 “Orientation”.
D Select the paper tray using {U} or

{ T} .
Note
❒ When you select [Series: Book
Orig.], the following display ap-
pears.
E Place your original, and then

press the {Start}
} key.
38
3. Troubleshooting
If Your Machine Does Not Operate As You

Want
When a Message Is Displayed

The following chart contains explanations for common messages. If other mes-
sages appear, follow the instructions as they are displayed.
Note
❒ For messages not listed here, see General Settings Guide.
Message Causes Solutions
Cannot detect original Improper original is Select paper manually, not
size placed. See p.17 “Sizes with the Auto Paper Select
difficult to detect”. function, and do not use the
Auto Reduce/Enlarge func-
tion.
Input the both horizontal and
vertical sizes of the non-stand-
ard original.
Place the original on the expo-
sure glass. See p.18 “Placing
Originals on the Exposure
Glass” .
Original is not placed. Place your originals.
Check original orienta- Original is not placed Change original orientation.
tion in the proper orienta-
tion.
Check paper size Improper paper size is If you press the {Start}
} key,
set. copy will start onto the select-
ed paper.
Rotate Sort is unavaila- A size of paper for Select a proper paper size. See
ble with this paper size which Rotate Sort is p.30 “Sort”.
not available is select-
ed.
Cannot dup. copy this A paper size not avail- The following paper sizes are
size able with the Duplex available for the Duplex func-
function has been se- tion: A3L, B4 JISL, A4KL,
lected. B5 JISKL, A5KL. Select
one of these sizes.
Max. number of sets is * The number of copies You can change the maximum
exceeds maximum copy quantity. See p.54 “Max.
copy quantity. Number of Sets” .
39
Troubleshooting
If You Cannot Make Clear Copies

Problem Causes Solutions
Copies appear dirty. Image density is too dark. Adjust the image density. See p.26
“Adjusting Image Density”.
Auto Image Density is not Adjust the auto image density. See
selected. p.26 “Adjusting Image Density”.
The reverse side of an orig- Image density is too dark. Adjust the image density. See p.26
inal image is copied. “Adjusting Image Density”.
3 Auto Image Density is not Adjust the auto image density. See
selected. p.26 “Adjusting Image Density”.
A shadow appears on cop- Image density is too dark. Adjust the image density. See p.26
ies if you use pasted origi- “Adjusting Image Density”.
nals. Change the orientation of the origi-
nal.
Put mending tape over the pasted
areas.
The same copy area is dirty The exposure glass or ADF Clean them. See p.61 “Maintaining
whenever making copies. or, ARDF is dirty. Your Machine”.
Copies are too light. Image density is too light. Adjust the image density. See p.26
“Adjusting Image Density”.
The paper size is not ap- Use the recommended paper.
propriate.
Note
❒ A light copy may result when
you use damp or rough grain pa-
per.
Toner bottle is almost emp- Add toner. See p.47 “D Adding
ty. Toner”.
Parts of the paper are not The original is not placed Place originals correctly. See p.18
copied. correctly. “Placing Originals”.
An improper paper size is Select the proper paper size.
selected.
Copies are blank. The original is not placed When using the exposure glass,
correctly. place originals face down. When us-
ing the ADF or ARDF, place them
face up. See p.18 “Placing Origi-
nals”.
A moiré pattern is pro- Your original has a dot pat- Place the original on the exposure
duced on copies. tern image or many lines. glass at a slight angle.
R
40
If You Cannot Make Copies As You Want
If You Cannot Make Copies As You Want

This section explains causes and remedies when copy results are not as expect-
ed.
❖ Basic
You cannot combine sever- Selected functions cannot Check the combination of functions
al functions. be used together. and make the settings again.
Reference 3
p.63 “Combination Chart”
❖ Edit
When using the Duplex You set a wide erased mar-
Margin function, parts of gin. Set a narrower margin with User
the original image are not Tools. You can set the width be-
There is a lack of margin tween 0–50 mm (0"–2"). See p.55
copied.
space on the opposite side “Duplex Margin”.
of the binding position.
❖ Combine
When using Combine, You specified a reproduc- When you specify a reproduction
parts of the image are not tion ratio that does not ratio using the Manual Paper Select
copied. match the sizes of your function, make sure the ratio match-
originals and copy paper. es your originals and the copy pa-
per.
Note
❒ Select the correct reproduction
ratio before using the Combine
function.
Your originals are not iden- Use originals that are identical in
tical in size and direction. size and direction.
Copies are not in correct or- You placed the originals in When placing a stack of originals in
der. the incorrect order. the ADF or ARDF, the last page
should be on the bottom.
If you place an original on the expo-
sure glass, start with the first page to
be copied.
41
Troubleshooting
❖ Duplex (Type 3 only)

Order of copies is not cor- You set originals in the in- When setting a stack of originals in
rect. correct order. the ADF or ARDF, the last page
should be on the bottom.
If you set an original on the expo-
sure glass, start with the first page
to be copied.
In Duplex Margin mode, The margin is too wide. Set a narrower margin with the user
parts of the original image tools. See “Duplex Margin” in p.55
3 are not copied. “Duplex Margin”.
When using Duplex, copy You placed the originals in Place the originals in the correct ori-
is made Top to Top even the wrong orientation. entation. See p.18 “Original Orien-
though Top to Bottom is se- tation” .
lected.
When Memory Is Full

Messages Causes Solutions
Memory is full. [Print] scanned The scanned original Press [Print] to copy
orig., [Clear] to cancel/clear exceeds the number scanned originals
memory. of pages that can be and cancel the scan-
stored in memory. ning data. Press
[Clear][Print]
[Clear] to cancel the
Note scanning data and
not copy.
❒ Copying will stop and this message will be
displayed when the memory is full.
Reset * orig., then press The machine checks To continue copying,
[Resume] to scan and copy the re- if the remaining orig- remove all copies,
maining originals. inals should be cop- and then press
[Stop] [Resume] ied, after the scanned [Resume]. To stop
original has been copying, press [Stop].
printed.
42
B Loading Paper
B Loading Paper
Reference
For paper types and sizes, see Gen-
eral Settings Guide.
Loading Paper
Note
❒ You can change the paper size, see
3
General Settings Guide.
❒ This illustration shows the paper
trays (1 or 2).
A Pull the paper tray out slowly un-

til it stops.
B Square the paper and load it in

the tray.
AAI022S
Important
❒ Check the top of the stack is not
higher than the limit mark in-
side the tray.
Note
❒ Fan the paper before loading.
❒ Straighten curled or warped pa-
per before loading.
❒ When using paper tray 1 or 2,
before loading paper, push
down the metal plate.
C Push the paper tray in, until it

stops.
43
Troubleshooting
Orientation-Fixed Paper or Two-Sided Paper

Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead
paper, prepunched paper, or copied paper) might not print correctly, depending
on how the originals and paper are placed.
Reference
p.55 “Letterhead Setting”
Note
❒ Select [On] in [Letterhead Setting] under [Copier Features] (User Tools), and then
3 place the original and paper as shown below. When printing with the printer
function, placing orientation is the same.
❒ Set the paper type to [Letterhead] in [Tray Paper Settings] under [System Set-
tings](User Tools). This setting is only available when the printer/scanner and
fax units are installed. For details, see General Settings Guide.
❖ Original Orientation
Exposure glass ADF or ARDF
*1 *2 *2
*1 When copying in this orientation using the duplex function, and loaded paper ori-
entation is L, place originals as shown below:
*2
When copying in this orientation using the duplex function, select [Always Specify]
in [Orientation] under [Copier Features](User Tools). Place originals, and then select
as the original orientation.
44
B Loading Paper
❖ Loaded paper orientation

• For machine with copier function only
AAI035S
45
Troubleshooting
• For MFP
AAI023S
46
D Adding Toner
D Adding Toner
When D appears, it is time to add toner.
Handling Toner
R WARNING:
• Do not incinerate used toner or toner containers. Toner dust might ig-
nite when exposed to an open flame. Dispose of used toner containers
in accordance with local regulations. 3
R CAUTION:
• Keep toner (used or unused) and toner containers out of reach of children.
Important
❒ Faults may occur if you use toner other than the recommended type.
❒ When adding toner, do not turn off the operation switch. If you do, settings
will be lost.
❒ Always add toner when the machine instructs you.
❒ Do not repeatedly install and remove toner bottles. This will result in toner
leakage.
❒ Do not shake the removed toner bottle. Remaining toner might scatter.
Note
❒ You can make about 50 copies even after the D symbol begins flashing, but
replace toner early to prevent poor copy quality.
Toner Storage
When storing toner, the following precautions should always be followed:
• Store toner containers in a cool, dry place free from direct sunlight.
• Store on a flat surface.
Used Toner
Note
❒ Toner cannot be re-used.
47
Troubleshooting
Removing Toner
• 1: Open the front cover of the machine.

• 2: Lift the green lever.
3
• 3: Push the green lever, and then gently
pull out the holder.
• 4: Press the toner bottle back to raise its top,

and then gently pull it out.
48
Inserting Toner
Inserting Toner
• 1: Hold the new bottle horizontally and
shake it from side to side five or six times.
2: Remove the black cap.
Note
❒ Do not remove the black cap before
shaking.
❒ Do not remove the inner cap.
3
• 3: Put the toner bottle on the holder, and
then pull its top forward.
• 4: Push in the green lever until it clicks.
• 5: Press down the green lever.

• 6: Close the machine's front cover.
49
Troubleshooting
50
4. User Tools (Copier Features)
Accessing User Tools (Copier Features)

This section is for key operators in
charge of this machine. Key operators
A Press the {User Tools/Counter}} key.
can change or make default settings.
Note
❒ Be sure to quit User Tools and re- On Hook Dial
turn to the initial copy display
when all settings are complete.
This section describes system set- Pause/
Redial
tings for the copier function.
❒ Selected settings are highlighted. AAH011S
❒ Any changes made with User

Tools remain in effect even if the B Select [Copier Features] using {U}
main power switch or operation or {T}, and then press the {OK}
}
switch is turned off, or the {Clear key.
Modes} } key is pressed.
Reference
For details, see "User Tools (Sys-
tem Settings)", General Settings
Guide.
C Select the menu using {U} or {T},
Changing Default Settings and then press the {OK}
} key.
Note
❒ If a key operator code is set, the
key operator code input display
appears before you can change the
default settings. For details about
access codes, see “Key Operator D Change settings by following in-
Tools”, General Settings Guide. structions on the display, and
then press the {OK}
} key.
The “ Programmed ” message ap-

pears.
51
User Tools (Copier Features)
Note
❒ To cancel changes made to set-
ting and return to the initial dis-
play, press the {User
} key.
Tools/Counter}
Quitting User Tools

A Press the {User Tools/Counter}} key.
4 On Hook Dial
Pause/
Redial
AAH011S
The change is made, and the ma-

chine is ready to copy.
52
Settings You Can Change with User Tools

• Photo Mode 1
APS/ Auto R/E Priority text/photo images containing
mostly photo areas
You can select [Auto Paper Select Priori- • Photo Mode 2
ty] (APS Priority) or [Auto R/E Priority] text/photo images containing
(Auto Reduce/Enlarge Priority). mostly text areas
When you cancel this setting, select
[Off]. • Photo Mode 3
actual photographic paper
Note • Special Mode 1
❒ Default: Auto Paper Select Priority Highly transparent originals (re-
verse side clearly visible), or light
text on a colored background. Also
4
Auto Tray Switching for originals with very grainy
backgrounds (some newspapers)
If you load same size paper in two or
and light text.
more trays, the machine automatical-
ly shifts to the other tray using image • Special Mode 2
rotation when the first tray runs out originals with colored text and
of paper (if [On] is selected.) This lines
function is called "Auto Tray Switch- • Special Mode 3
ing". This setting specifies whether to photo images created by dithering
use Auto Tray Switching or not. (visible dots), such as newspaper
photos - normal resolution
Note
❒ Default: On • Special Mode 4
photo images created by dithering
❒ Off: When a paper tray runs out of (visible dots), such as newspaper
paper, copying is interrupted and photos - coarse resolution
the “ Load paper ” message ap-
pears. • Special Mode 5
normal text originals (reproducing
the background)
Original Type Setting Note
You can adjust copy finish quality ❒ Default:
level according to original type. You • Original Type 1 (Text): Text Mode
can choose these functions after se- 1
lecting [Original Type 1 (Text)]or [Origi- • Original Type 2 (Photo): Photo
nal Type 2 (Photo)]. Mode 1
• Text Mode 1
normal text originals
• Text Mode 2
newspapers, semi-transparent
originals (reverse side print faintly
visible)
53
Duplex Mode Priority Original Count Display

You can select the type of Duplex You can set to display the count of
function effective when the machine originals and copying pages on the
is turned on, reset, or modes are display when [On] is selected.
cleared.
Note
Limitation ❒ Default: Off
❒ Available only for Type 3.
Note Reproduction Ratio
❒ Default: 1 Sided → 1 Sided
You can select which reduce, enlarge,
or input ratio is shown on the display
4 Orientation with priority when [Reduce] or [En-
large] is selected.
• Type 1, Type 2
You can select the original orienta- Note
tion when making Combine/Se- ❒ Default:
ries copies. • Metric version:
• Type 3 • Ratio 1: 50%
You can select the original orienta-
tion when using the Combine/Se- • Ratio 2: 71%
ries, or two-sided originals to one- • Ratio 3: 82%
sided Duplex function. • Ratio 4: 93%
• Ratio 5: 122%
• Ratio 6: 141%
• Ratio 7: 200%
• Inch version:
• Ratio 1: 50%
Note
• Ratio 2: 65%
❒ Default: Do not Specify
• Ratio 3: 78%
❒ When you select [Always Specify],
you must select the orientation of • Ratio 4: 93%
originals. • Ratio 5: 121%
• Ratio 6: 129%
Max. Number of Sets • Ratio 7: 155%
The maximum copy quantity can be

set between 1 and 99 using number
keys.
Note
❒ Default: 99 sheets
54
Preset R/E Priority Rotate Sort:Auto Continue

You can set the ratio with priority If you select [Off] when the paper tray
when [R/E] is selected. in use runs out of paper, the machine
stops, allowing you to add paper so
Note all copies can be rotate-sorted.
❒ Default:
Note
• Metric version: 71%
❒ Default:Off
• Inch version: 65%
❒ When using Type 1 without the
optional tray, you cannot use this
Duplex Margin setting.
You can specify left margin on the

back side of copies, and top margin Letterhead Setting 4
on the front side. Select [Top Margin] or
[Left Margin], and then set the required If you select [On] for this function, the
value. machine rotates the image correctly.
• Top Margin: 0 - 50 mm, 0” – 2” Note
• Left Margin: 0 - 50 mm, 0” – 2” ❒ Default: Off
❒ Orientation-fixed (top to bottom)
Limitation
or two-sided paper (Type 3 only)
❒ Available only for Type 3 might not print correctly, depend-
Note ing on how the originals and paper
are placed.
❒ Default:
• Metric version: 5 mm Reference
• Inch version: 0.2 inch When using letterhead paper,
check its orientation is correct. See
p.44 “Orientation-Fixed Paper or
Rotate Sort Two-Sided Paper”.
You can select a Sort function: [On] or

[Off].
When you select [On], you can select
[Rotate Sort]. See p.30 “Sort”.
When you select [Off], you cannot se-
lect [Rotate Sort]. If you press the
{Sort} } key, only Sort is enabled.
Note
❒ Default: Off
❒ When using Type 1 without the
optional tray, you cannot use this
setting.
55
56
5. Remarks
Do's and Don'ts

R CAUTION: • When the machine is not in use
• Unplug the power cord from the and in stand-by mode, you may
wall outlet before you move the hear a small noise inside. This is
machine. While moving the ma- caused by the image stabilization
chine, you should take care that process and is not a malfunction.
the power cord will not be dam- • Do not turn off the operation
aged under the machine. switch while copying or printing.
Make sure all copying or printing
Important has finished first.
❒ Do not turn the power off while • The machine might not produce
the On indicator is lit or blinking. good copy images if condensation
Doing so may damage the memo- forms inside as a result of rapid
ry. temperature change.
❒ Before unplugging the power cord • Do not open the covers of the ma-
or turning off the main power chine while copying or printing. If
sw itc h, m ake sure remaining you do, misfeeds might occur.
m e m ory space is at 100% , a s • Do not move the machine during
shown on the display. See p.12 copying or printing.
“Turning Off the Power” and
“Turning Off the Main Power”. • If you operate the machine im-
properly or a machine failure oc-
• When you use this machine for a curs, settings might be lost. Be sure
long time in a confined space with- to make a note of your machine
out good ventilation, you may de- settings.
tect an odd smell. To keep the
workplace comfortable, we recom- • The manufacturer shall not be lia-
mend that you keep it well venti- ble for any loss or damage result-
lated. ing from mechanical failure, loss of
settings, or use of the machine.
• Do not touch areas on or around
the fusing unit. These areas get hot.
• After making copies continuously,
the exposure glass may become
warm—this is not a malfunction.
• The area around the ventilation
hole might feel warm. This is
caused by exhaust air and is not a
malfunction.
57
Remarks
Where to Put Your Machine
Machine Environment Environments to avoid
Choose your machine's location care- • Locations exposed to direct sun-

fully. Environmental conditions light or other sources of strong
greatly affect its performance. light (more than 1,500 lux).
• Locations directly exposed to cool
air from an air conditioner or heat-
Optimum environmental conditions ed air from a heater. (Sudden tem-
perature changes can cause
R CAUTION:
condensation to form inside the
• Keep the machine away from hu-
machine.)
midity and dust. Otherwise a fire
or an electric shock might occur. • Locations close to machines gener-
ating ammonia, such as a diazo
• Do not place the machine on an copy machine.
5 unstable or tilted surface. If it top-
• Places where the machine will be
ples over, an injury might occur.
subject to frequent strong vibra-
R CAUTION: tion.
• If you use the machine in a con- • Dusty areas.
fined space, make sure there is a • Areas with corrosive gases.
continuous air turnover.
• Temperature: 10-32 °C (50-89.6 °F)
(humidity to be 54% at 32 °C, 89.6 °F)
• Humidity: 15-80% (temperature to
be 27 °C, 80.6 °F at 80%)
• A strong and level base.
• The machine must be level within
5 mm, 0.2 inches: both front to rear,
and left to right.
• To avoid possible buildup of
ozone, be sure to locate this ma-
chine in a large well ventilated
room that has an air turnover of
more than 30 m3/hr/person.
58
Where to Put Your Machine
Moving Power Connection

R CAUTION: R WARNING:
• Unplug the power cord from the • Connect the machine only to
wall outlet before you move the the power source described on
machine. While moving the ma- the inside front cover of this
chine, you should take care that manual. Connect the power
the power cord will not be dam- cord directly into a wall outlet
aged under the machine. and do not use an extension
cord.
R CAUTION:
• Do not damage, break or make
• Before moving the machine, be
any modifications to the power
sure to pull all four handles fully
cord. Do not place heavy ob-
out. If not, an injury might occur.
jects on it. Do not pull it hard
After moving the machine, return
nor bend it more than neces-
the four handles to their original
sary. These actions could
positions.
cause an electric shock or fire. 5
• When the optional paper tray unit
is installed, do not push the up- R CAUTION:
per part of the main unit horizon- • Unplug the power cord from the
tally. An injury might occur if the wall outlet before you move the
paper tray unit becomes de- machine. While moving the ma-
tached from the main unit. chine, you should take care that
the power cord will not be dam-
Important aged under the machine.
❒ Be careful when moving the ma-
chine. Take the following precau- R CAUTION:
tions: • When you disconnect the power
plug from the wall outlet, always
• Turn off the main power. See
pull the plug (not the cable).
p.12 “Turning Off the Main
Power”. • When the main power switch is in
• Unplug the power cord from the stand-by position, the optional
the wall outlet. When you pull anti-condensation heaters are on.
out the plug from the socket, In an emergency, unplug the ma-
grip the plug to avoid damag- chine's power cord.
ing the cord, thereby reducing • When you unplug the power cord,
the risk of fire or electric shock. the anti-condensation heaters turn
• Close all covers and trays, in- off.
cluding the front cover and by- • Make sure the plug is inserted
pass tray. firmly in the wall outlet.
❒ Do not take off the holding stand. • Voltage must not fluctuate by
❒ Protect the machine from strong more than 10%.
shocks. Impact can damage the • The wall outlet shall be installed
memory. near the machine and shall be eas-
ily accessible.
59
Remarks
Access to the Machine

Place the machine near the power
source, providing the clearance areas
shown.
5 1. Rear: 5 cm (2") or more

2. Right: 25 cm (10") or more
3. Front: 75 cm (29.6") or more
4. Left: 15 cm (6") or more
Note
❒ For the required space when op-
tions are installed, contact your
service representative.
60
Maintaining Your Machine
Maintaining Your Machine

If the exposure glass, exposure glass
cover, ADF belt, or ARDF belt is dirty, Cleaning the Exposure Glass
copy clarity may be reduced. Clean Cover
these parts if they are dirty.
❖ Cleaning the machine

Wipe the machine with a soft,
damp cloth. Then wipe it with a
dry cloth to remove the water.
Important
❒ Do not use chemical cleaner or or-
ganic solvents such as thinner or
benzene. If such substances get in-
side the machine or melt plastic
parts, a failure might occur. TRSR140E 5
❒ Do not clean parts other than those
explicitly specified in this manual.
Other parts should only be cleaned Cleaning the ADF or ARDF
by your service representative.
Cleaning the Exposure Glass
ND1C0200
61
Remarks
62
6. Specifications
Combination Chart
The combination chart below shows which functions can be used together.
When you read the chart, see the following table:
❍ These functions can be used together.
These functions cannot be used together. The first function selected will be the
×
function you are working in.
These functions cannot be used together. The second function selected will be the
$
function you are working in.
The following shows the combinations of functions.
AAI021S
63
Specifications
Supplementary Information
❖ Bypass Tray Copy
• The following paper sizes can be selected as standard sizes:
A3L, A4KL, A5KL, B4 JISL, B5 JISKL, B6 JISL, 11"×17"L,
81/2"×14"L, 81/2"×11"KL, 51/2"×81/2"L, 71/4"×101/2"KL, 8"×13"L,
81/2"×13"L, 81/4"×13"K, 8KL, 16KKL, 41/8"×91/2"L, 37/8"×71/2L", C5
EnvL, C6 EnvL, DL EnvL
• When the beeper is turned off, it will not sound if you insert paper into the
bypass tray. See General Settings Guide.
❖ Preset Enlarge/Reduce
• You can select one of 7 preset ratios (3 enlargement ratios, 4 reduction ra-
tios).
• You can select a ratio regardless of the size of an original or copy paper.
With some ratios, parts of the image might not be copied or margins will
appear on copies.
• Copies can be reduced or enlarged as follows:
6 ❖ Metric version
Ratio (%) Original → Copy paper size
200 (enlarge area by 4) A5→A3
141 (enlarge area by 2) A4→A3, A5→A4
122 F→A3, A4→B4 JIS
115 B4 JIS→A3
93 --
82 F→A4, B4 JIS→A4
71 (reduce area by 1/2) A3→A4, A4→A5
65 A3→F
50 (reduce area by 1/4) A3→A5, F→A5
64
Supplementary Information
❖ Inch version
Ratio (%) Original → Copy paper size
200 (enlarge area by 4) 51/2" × 81/2"→11" × 17"
155 (enlarge area by 2) 51/2" × 81/2"→81/2" × 14"
129 81/2" × 11"→11" × 17"
121 81/2" × 14"→11" × 17"
93 --
85 F→81/2" × 11"
78 81/2" × 14"→81/2" × 11"
73 11" × 15"→81/2" × 11"
65 11" × 17"→81/2" × 11"
50 (reduce area by /4) 1
11" × 17"→51/2" × 81/2"
❖ Zoom
• The reproduction ratios you can specify are 50–200%.
• You can select a ratio regardless of the size of an original or copy paper.
With some ratios, parts of the image might not be copied or margins will
appear on copies.
6
❖ Sort, Rotate Sort
• Paper sizes and orientations that can be used with the Rotate Sort function
are A4KL, B5 JISKL, A5KL, 81/2" × 11"KL, and 51/2" × 81/2"KL.
❖ Duplex (Type 3 only)

• You cannot use the following copy paper with this function:
• Paper smaller than 51/2" × 81/2"KL.
• Paper thicker than 105 g/m2, 28 lb.
• Paper thinner than 64 g/m2, 17 lb.
• Translucent paper
• OHP transparencies
• Label paper (adhesive labels)
• Postcards
• When an odd number of originals is placed in the ADF, the back of the last
page of copied paper is blank.
• During copying, the image is shifted to allow for the binding margin.
• The following paper sizes can be duplexed: A3L, B4 JISL, A4KL, B5
JISKL, A5KL, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL
65
Specifications
❖ Combine
• When using this function, the machine selects the reproduction ratio auto-
matically. This reproduction ratio depends on copy paper sizes and the
number of originals.
• The reproduction ratios you can specify are 50–200%.
• If the calculated ratio is under the minimum ratio, it is automatically ad-
justed to within available range. However, with some ratios, parts of the
image might not be copied.
• You cannot use custom size paper.
• If the orientation of originals is different from that of the copy paper, the
machine will automatically rotate the image by 90° to make copies proper-
ly.
• If the number of originals placed is less than the number specified for com-
bining, the last page segment is left blank as shown.
6
❖ Duplex Margin (Type 3 only)
• If you set a binding margin that is too wide, part of the image may not be
copied.
• When making copies using the Combine function, the binding margin is
added to the copies when combining is finished.
66
INDEX
max. number of sets, 54
orientation, 54
1 Sided → 2 Sided, 31 original count display, 54
2 Sided → 1 Sided, 37 original type setting, 53
2 Sided → 2 Sided, 32 preset r/e priority, 55
reproduction ratio, 54
A rotate sort, 55
rotate sort auto continue, 55
Accessing user tools
Copier features, 51
copier features, 51
Copy functions, 26
Adding toner, 47
adjusting image density, 26
Adjusting
auto reduce/enlarge, 29
image density, 26
duplex, 31
Auto
one-sided combine, 33
paper select, 26
preset reduce/enlarge, 27
reduce/enlarge, 29
tray switching, 53 selecting copy paper, 26
selecting original type setting, 26
Auto Off / Low Power, 13
series copies, 37
Auto paper select, 27
sort, 30
B two-sided combine, 35
zoom, 28
Basic procedure, 21 Copying, 21
Copying from bypass tray, 22
C onto custom size paper, 24
onto envelops, 24
Cancel key, 8 onto regular size paper, 23
Changing default settings, 51
onto special paper, 24
Cleaning
Copy key, 7
ADF or ARDF, 61
Counter key, 7
exposure glass, 61
exposure glass cover, 61 D
Clear key, 7
Clear Modes key, 7 Display, 9
Combination chart, 63 Do's and Don'ts, 57
Combine Duplex
1 sided 2 pages → 1 side, 33 1 sided → 2 sided, 31
1 sided 4 pages → 1 side, 33 2 sided → 2 sided, 32
1 sided 4 pages → 2 side, 35 Duplex key, 8
1 sided 8 pages → 2 side, 35
2 sided 1 page → 1 side, 34 E
2 sided 4 pages → 2 side, 35 Environment, 58
H
Combine key, 8
Control panel, 7 Handling toner, 47
Copier Features
APS / auto r/e priority, 53 I
auto tray switching, 53
duplex margin, 55 Indicators, 7
duplex mode priority, 54 Inserting toner, 49
letterhead setting, 55
67
L Q
Lighter and Darker, 8 Quitting user tools, 52
Loading paper, 43
R
M
Reading
Machine environment, 58 display, 9
Main power indicator, 8 using keys, 9
Main power switch, 11 Remarks, 57
Maintaining, 61 Removing toner, 48
Manual paper select, 27 Rotated copy, 27
Messages, 39
Missing image area, 17 S
Moving, 59
Safety information, 3
N Saving energy, 13
Scroll keys, 7
Non-compatible originals for the ADF or Selecting
ARDF, 15 copy paper, 26
Number keys, 8 original type setting, 26
Selection keys, 7
O Series copies
2 sided → 1 sided, 37
OK key, 8 book → 1 sided, 37
One-sided combine Series key, 8
1 sided 2 pages → combine 1 side, 33 Sizes
1 sided 4 pages → combine 1 side, 33 detectable by auto paper select, 16
2 sided 1 page → combine 1 side, 34 difficult to detect, 17
2 sided 2 pages → combine 1 side, 34 of recommended originals, 15
On indicator, 8 Sort, 30
Operation switch, 8, 11 rotate sort, 30
Orientation-Fixed Paper or Two-Sided Sort key, 8
Paper, 44 Specifications, 63
Original Start key, 8
combine, 34 Stop key, 7
orientation, 18
Supplementary information, 64
orientation and completed copies, 32
Supplementary informations, 65
Originals, 15
bypass tray copy, 64
Original Type key, 8
combine, 66
duplex, 65
P
duplex margin, 66
Paper preset enlarge/reduce, 64
loading, 43 rotate sort, 65
Photo, 26 sort, 65
Placing zoom, 65
custom size originals, 20
originals, 18, 19, 20 T
originals in ADF/ARDF, 19
Text, 26
originals on exposure glass, 18
Toner
Placing Originals, 15
adding, 47
Power connection, 59
handling, 47
inserting, 49
removing, 48
68
storage, 47
used, 47
Toner storage, 47
Troubleshooting, 39
memory is full, 42
you cannot make clear copies, 40
you cannot make copies as you want, 41
your machine does not operate as you
want, 39
Turning Off
main power, 12
power, 12
Turning On, 11
main power, 11
power, 11
Two-sided combine
1 sided 4 pages → combine 2 side, 35
U
Used toner, 47
User Tools, 51
User Tools key, 7
W
Weights
of recommended originals, 15
69
MEMO
70 GB GB B259-6600
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Declaration of Conformity
Important “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di-
Contents of this manual are subject to change without prior notice. In no event will the company be li- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
ating the machine.
a means POWER ON.
c means STAND BY.
Notes Trademark
Some illustrations in this manual might be slightly different from the machine. PostScript® and Acrobat® are registered trademarks of Adobe Systems Incorporated.
Certain options might not be available in some countries. For details, please contact your local dealer. Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Laser Safety:
This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains a 5-
milliwatt, 760-800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected ) eye contact
with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms
have been designed to prevent any possible laser beam exposure to the operator.
The following label is attached on the back side of the machine.
Caution
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual. (For details, see P.6 “Machine Types”.)
• Type 3: Aficio 2020D
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
Ricoh shall not be responsible for any damage or expense that might result from the use of parts other
than genuine Ricoh parts with your Ricoh office products.
Power Source
220 - 240V, 50/60Hz, 7A or more
Please be sure to connect the power cord to a power source as above. For details about power source,
see P.59 “Power Connection”.
Copyright © 2005 Ricoh Co., Ltd.

RICOH COMPANY, LTD.

15-5, Minami Aoyama 1-chome,
Minato-ku, Tokyo 107-8544, Japan
Phone: +81-3-3479-3111
2016/2020/2020D Operating Instructions Copy Reference

2016/2020/2020D
Operating Instructions
Copy Reference
Overseas Affiliates
U.S.A. Spain
RICOH CORPORATION RICOH ESPAÑA S.A.
5 Dedrick Place Avda. Litoral Mar, 12-14,
West Caldwell, New Jersey 07006 Blue Building, Marina Village,
Phone: +1-973-882-2000 08005 Barcelona
Phone: +34-(0)93-295-7600
The Netherlands
RICOH EUROPE B.V. Italy
Groenelaan 3, 1186 AA, Amstelveen RICOH ITALIA SpA
Phone: +31-(0)20-5474111 Via della Metallurgia 12,
37139 Verona Placing Originals
United Kingdom Phone: +39-045-8181500
RICOH UK LTD. Copying
Ricoh House, China
1 Plane Tree Crescent, Feltham, RICOH CHINA CO.,LTD. Troubleshooting
Middlesex, TW13 7HG 29/F., Lippo Plaza, No.222
Phone: +44-(0)20-8261-4000 Huai Hai Zhong Road, User Tools (Copier Features)
Lu Wan District,
Germany Shanghai P.C.:200021 Remarks
RICOH DEUTSCHLAND GmbH Phone: +86-21-5396-6888
Mergenthalerallee 38-40, Specifications
65760 Eschborn Singapore
Phone: +49-(0)6196-9060 RICOH ASIA PACIFIC PTE.LTD.
260 Orchard Road,
France #15-01/02 The Heeren,
RICOH FRANCE S.A. Singapore 238855
383, Avenue du Général de Gaulle Phone: +65-6830-5888
BP 307-92143 Clamart Cedex
Phone: +33-(0)-821-01-74-26
Printed in the Netherlands Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
GB GB B259-6600 B2596600 Information in this manual before using the machine.

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RICOH COMPANY, LTD.

2016/2020/2020D Operating Instructions Copy Reference

Copyright © 2005 Ricoh Co., Ltd.

Manuals for This Machine

❖ General Settings Guide (PDF file - CD-ROM3)

❖ Network Guide (PDF file - CD-ROM1)

❖ Copy Reference (this manual)

❖ Facsimile Reference <Basic Features>

❖ Facsimile Reference <Advanced Features> (PDF file - CD-ROM3)

❖ Printer Reference 2 (PDF file - CD-ROM1)

❖ Scanner Reference (PDF file - CD-ROM1)

❖ Manuals for DeskTopBinder Lite

❖ Manuals for ScanRouter V2 Lite

4. User Tools (Copier Features)

Notice To Wireless LAN Interface (optional) Users

Notice to Users in EEA Countries

How to Read This Manual

Names of Major Options

Safety During Operation

Positions of Labels and Hallmarks for

❍: Can be used with this type.

❖ Options fully installed

Search Check Job

Commu- Receive File 01 02 03 04 On Hook Dial

Shift Space Symbols

1. {Copy}} key 5. Scroll keys

9. Main power indicator 17. {Cancel}} key

Reference 18. {OK}} key

❖ Initial copy display

1. Operational status or messages 3. Number of copies set.

Reading the Display and Using Keys

1. Selection keys • When the instruction “press [R/E]” ap-

Turning On the Power

Energy Saver mode or turns itself

A Make sure the power cord is firm-

B Turn on the main power switch.

Turning Off the Power

A Be sure the On indicator is not lit.

- Auto Off / Low Power

Sizes and Weights of Recommended Originals

Non-compatible originals for the ADF or ARDF

Sizes Detectable with Auto Paper Select

❍ : Detectable size × : Undetectable size

❍ : Detectable size × : Undetectable size

Maximum scanning area

Maximum scanning area

Sizes difficult to detect

Missing Image Area

set11EE 1. Positioning mark

C Lower the exposure glass cover,

The “Accepted” message appears

A Select the paper tray or bypass

B Enter the horizontal size of the

C Enter the vertical size of the origi-

Copying from the Bypass Tray

❒ The machine can automatically de- 1

Metric A3L, A4KL, A5KL, 8" ×

version 51/2" × 81/2"L, 81/2" × 14"L

❒ When copying onto OHP transpar-

Copying from the Bypass Tray

1. Horizontal size When copying onto regular size

The “ Accepted ” message ap-