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UPHMO–SHS–ADM–435 / rev0 Club Constitution and By-Laws

 CONSTITUTION AND BY-LAWS OF UPH-MOLINO PHOTOGRAPHY INTEREST CLUB

Article I
NAME

Section 1: The organization shall be known as University of Perpetual Help – Molino

Photography Club with the acronym (UPH-M PIC).
Section 2: The organization shall be domiciled at University of Perpetual Help – Molino
Campus located at Salawag-Zapote Road, Molino 3, City of Bacoor, Cavite.

Article II
PURPOSE

Section 1: The rationale behind the foundation of the UPH-M PIC lies on its primary goal
which is to serve as one of the university’s frontrunners in developing individuals
who will serve as the embodiment of the University of Perpetual Help System –
DALTA’s philosophy, mission and vision statement.

Specifically, UPH-M PIC sought to achieve the following goals:

1.) to promote photography as an art form;
2.) to train and develop senior high school students’ photography skills and
knowledge
3.) to provide a supportive environment for interested senior high school
students (regardless of their strands / tracks) to share their creativity,
knowledge and passion for photography.
4.) to develop camaraderie among its members through organizational and
university-wide activities synchronous to the Action Plan developed by the
HE/ICT department and
5.) to serve as one of the University of Perpetual Help System – DALTA’s
primary workforce in the conduct of Community Outreach Programs and
Educational Programs.

ARTICLE III
MEMBERSHIP

Section 1: Membership is OPEN TO ALL Senior High School students of University of

Perpetual Help – Molino Campus.
Section 2: All members of UPH-M PIC shall be in good standing and participative to all
the organization’s activities. University of Perpetual Help – Photography
Interest Club associates, as lawful members of the organization are reserved
with the right to elect its officers and hold position in the organization.

UPHMO–SHS–ADM–435 / rev0 Club Constitution and By-Laws

 ARTICLE IV
OFFICERS

Section 1: Officers of University of Perpetual Help – Molino Photography Interest Club

(UPH-M PIC) shall be comprised of the President, Vice President, Treasurer,
Auditor, Public Relation Officer and Board of Directors (one representative per
strand / track). The Board of Directors shall be nominated from which the
officers will be elected.
Section 2: The nomination of the Board shall be held every 2nd week of July and shall be
voted upon by the members. The election of the officers shall be scheduled
immediately after the completion of the Board of Directors.
Section 3: An officer of any rank can be dismissed from his/her office if found in violation
of the organization’s constitution and by-laws. Replacements shall be made
using the constitutional hierarchy set and approved by the Senior Adviser and
Club Moderator.
Section 4: The Learning Area Coordinator of the HE/ICT department shall serve as Senior
Adviser of the organization and shall appoint one Club Moderator and three
Co-advisers for 1.) Home Economics, 2.) ICT – Animation and 3.) ICT –
Programming from the pool of teachers who are teaching the subject area.

ARTICLE V
MEETINGS

Section 1: The UPH-M PIC shall have three meeting categories:

1. Monthly Meeting - to be conducted once a month to be scheduled by the
Senior Adviser/Club Moderator to discuss actions
related to the activities set for that particular month.
2. Semestral Meeting - to be conducted once every semester to assess and
evaluate the activities during the past semester and will
serve as the preparation for the incoming semester.
2. Special Meeting - Meetings that are called as the need arises.
Section 3: A quorum of three- fourths of the members and officers shall be necessary to
conduct business.

ARTICLE VI
SOURCE OF POWER

Section 1: As one of the university’s recognized school organization/club, the University

of Perpetual Help – Photography Interest Club (UPH-M PIC) shall be graced
by the authority of the university’s administrators and its sub constituents. In
accepting this constitution, The UPH-M PIC agrees to abide by the University’s
policies and regulations, which apply to students and students club.

UPHMO–SHS–ADM–435 / rev0 Club Constitution and By-Laws

 ARTICLE VII
AMENDMENTS AND RATIFICATION

Section 1: The constitution shall be ratified every two years by a majority vote of the
members attending a meeting.

CLUB BY-LAWS

I. NAME
The organization shall be known as University of Perpetual Help – Molino Photography
Interest Club (UPH-M PIC) and is incorporated under the laws of University of Perpetual
Help – Molino Campus, Senior High School Department as a recognized student
organization.

II. OBJECTIVES
The rationale behind the foundation of the UPH-M PIC lies on its main goal which is to serve
as one of the university’s frontrunners in developing individuals who will serve as the
embodiment of the University of Perpetual Help System – DALTA’s philosophy, mission and
vision statement.

Specifically, UPHSD – GATE sought to achieve the following goals:

1.) to promote photography as an art form;
2.) to train and develop senior high school students’ photography skills and knowledge
3.) to provide a supportive environment for interested senior high school students
(regardless of their strands / tracks) to share their creativity, knowledge and passion
for photography.
4.) to develop camaraderie among its members through organizational and university-
wide activities synchronous to the Action Plan developed by the HE/ICT department
and
5.) to serve as one of the University of Perpetual Help System – DALTA’s primary
workforce in the conduct of Community Outreach Programs and Educational
Programs.

III. MEMBERSHIP
Membership is OPEN TO ALL Senior High School Students University of Perpetual Help –
Molino Campus and indiscriminate on the basis of disability, race, color, creed, religion,
gender, sexual orientation and nationality.

IV. OFFICERS AND BOARD OF DIRECTORS

Officers of University of Perpetual Help – Molino Photography Interest Club (UPH-M PIC)
shall be comprised of the President, Vice President, Treasurer, Auditor, Public Relation
Officer and Board of Directors (one representative per strand / track). The Board of Directors
shall be nominated from which the officers will be elected. The nomination of the Board shall
be held every 2nd week of July and shall be voted upon by the members. The election of the
officers shall be scheduled immediately after the completion of the Board of Directors.The
Learning Area Coordinator of the HE/ICT department shall serve as Senior Adviser of the
organization and shall appoint one Club Moderator and three Co-advisers for 1.) Home

UPHMO–SHS–ADM–435 / rev0 Club Constitution and By-Laws

 Economics, 2.) ICT – Animation and 3.) ICT – Programming from the pool of teachers who
are teaching the subject area.

A. OFFICERS

President
The President is responsible for chairing the Board of Directors and overseeing the
work of the Club officers, trainer and committees of the Club. The President also
represents the Club to the public and assists in seeking funding sources, including
grants for the club.

Vice President
The Vice President shall serve as the constitutional replacement once the president
is incapable of handling the presidency or has been dismissed from office and shall
perform tasks assigned to him/her by the President or Club Moderator.

Secretary
The Secretary is responsible for club correspondence, checking of attendance and
taking minutes during board meetings and ensuring that the list of club members is
updated.

Treasurer
The Treasurer maintains accurate and current financial records, is responsible for
cash receipts and disbursements. The treasurer keeps a current list of club members
and orders necessary materials that the club needs.

Auditor
The Auditor keeps all the receipts of the things that the club purchased. The auditor
is responsible in computing the fund of the club.

Business Manager
The Business Manager is in charge of looking for the materials needed for the club.
The business will assist the treasurer and the auditor in buying the needed materials
for the Club.

Public Relations Officer

The Publicity / Public Relations Officer is responsible for designing and processing
publicity pieces including postcards, posters and announcements; and is responsible
for soliciting and developing program ads.

Governor
The Governor’s duty is to represent his/her class during organizational meetings and
is responsible for the dissemination of information for his/her class.

B. OTHER MEMBERS OF THE BOARD

Past President

UPHMO–SHS–ADM–435 / rev0 Club Constitution and By-Laws

 The Past President serves as advisor to the Board and is responsible for coordinating
Summer Club Activities.

V. Elections
The election shall be held every 2nd week of July and shall be done using a two-party system
where a candidate for presidency must be a Grade 12 student and the rest of the positions
are available for Grade 11 and Grade 12 students. Elected officers must receive majority of
voters to be elected and shall take office a week after the election.
In the event of a resignation or dismissal from office, the replacements will be made and
approved by the Board of Directors using the constitutional hierarchy. Elections shall be
conducted at the annual meeting. The Board of Directors will present a slate of officers and
agenda for that meeting no later than one week in advance to the membership. Nominations
may be made from the floor, and election shall be by a majority of those members in
attendance. Any member may request that the vote be by secret ballot. If no candidate
receives a majority of the votes cast, there shall be an immediate run-off between two
candidates who received the largest number of votes.

VI. Meetings
The UPH-M PIC shall have three meeting categories
1) Monthly Meeting - to be conducted once a month to be scheduled by the Senior
Adviser/Club Moderator to discuss actions related to the activities
set for that particular month.
2) Semestral Meeting - to be conducted once every semester to assess and evaluate the
activities during the past semester and will serve as the
preparation for the incoming semester.
3) Special Meeting - Meetings that are called as the need arises.

Prepared by:

MR. CHRISTOPHER ALLAN E. TALILI

Moderator,
UPH-M PIC

Reviewed and Accepted by:

UPHMO–SHS–ADM–435 / rev0 Club Constitution and By-Laws

 President Public Relations Officer

Vice President Governors

Secretary

Treasurer

Auditor

Business Manager

UPHMO–SHS–ADM–435 / rev0 Club Constitution and By-Laws