ORACLE SSHR - LEAVE MANAGEMENT

EMPLOYEE USER GUIDE

EMPLOYEE RELATIONS DEPARTMENT PUBLIC Approved By: Ghuwaya Al Neyadi

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 INTRODUCTION

Global Medical Solutions uses a system called Oracle to help track employee
records. You can use Oracle to perform tasks such as updating personal information,
requesting a salary certificate, Leave Management and accessing your pay slip

This guide will teach you about the following uses of Oracle:

- How to log in to Oracle

- Reset your password
- Leave management

If you have any question, please don’t hesitate to contact GMS Employee Relations
Department on 02-4036666

EMPLOYEE RELATIONS DEPARTMENT PUBLIC Approved By: Ghuwaya Al Neyadi

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 LEAVE MANAGEMENT PROCESS

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 LEAVE MANAGEMENT PROCESS – STEP BY STEP

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 LOGGING IN
To log in to Oracle:

• To access the Oracle SSHR, go to https://eaig-weberp.eai.ae

• Enter your username and password (If you are a new employee, you will need to request
these to the Employee Relations Department or call 024036666)

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 LOGGING IN
If you have forgotten your password, click on the Login Assistance button. Follow the
steps on the following slides to change your password.

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 LOGGING IN

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 LOGGING IN

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 LOGGING IN

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 ORACLE INTERFACE
When you log in, you’ll be greeted by this page.You can access all SSHR services from here.
To access a service, click on an item in the list on the left-hand menu.

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EMPLOYEE RELATIONS DEPARTMENT PUBLIC
 LEAVE MANAGEMENT

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 A. LEAVE MANAGEMENT
In the SSHR home page (screenshot below), click on “Leave Management”

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EMPLOYEE RELATIONS DEPARTMENT PUBLIC
 A. LEAVE MANAGEMENT
The Leave Management section enables you to track and monitor your leave balance and
to apply for annual or sick leaves .
• Absence Summary tab - Lists all the leaves you have taken since your joining date.
• Entitlement Balances tab - Lists your leave balance.

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EMPLOYEE RELATIONS DEPARTMENT PUBLIC
 1- ENTITLEMENT BALANCES
To access your leave balance, click on the Entitlement Balances tab.

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 2. LEAVE BALANCE UP TO SPECIFIC DATE

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 3. STEPS TO APPLY LEAVE REQUEST

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 4. LEAVE REQUEST THROUGH SSRH - ORACLE

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 5. TYPES OF LEAVES THROUGH SSRH- ORACLE

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 6. APPLY LEAVE

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 7. PRINTING THE APPLICATION
To be able to using the system , you have to check your balance, apply leave , then print the
leave request form and ask your direct supervisor for approve (manual signature )

Important notes:
After your direct
supervisor approve
your leave request ,
please scan and
attach copy with
your request in
oracle, and send the
original form to
ZMH administration
for there reference

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 8. SAVE YOUR REQUEST

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 8. SAVE YOUR REQUEST

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 9. DIRECT SUPERVISOR APPROVAL
After your direct supervisor manually approved your request, please go back to oracle and
follow up same steps and update your (saved request) by add/ attach the support document

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 10. ATTACH THE APPROVAL FORM

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 10. ATTACH THE APPROVAL FORM (CONT.)

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 11. SUBMIT THE REQUEST

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 12. PENDING APPROVAL

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 13. NOTIFICATION FOR ALL APPROVAL STEPS

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 13. APPROVAL STRUCTURE
All requests through SSHR oracle have Approvals Structure, employees will start the process
by applying requests, ZMH administration as first approval, GMS- HR as second approval.
And each approval will receive notification after submit, approve, reject requests

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 14. NOTIFICATION TYPES

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 15. NOTIFICATION EXAMPLES

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 16. NOTIFICATION EXAMPLES (APPROVED - REJECTED)

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 17. CHANGE / UPDATE / CANCEL THE REQUEST
All employees have the right to change , cancel, or update their leave request after the final approval
if they have a valid justification.
To make any change, go to “Absence Summary tab” and choose the action by clicking the
correspondent button as shown below. The request will go through the same approval process
described above.

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 18. LEAVE CANCELATION - EXAMPLE

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 18. LEAVE CANCELATION – EXAMPLE (CONT.)

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 18. LEAVE CANCELATION – EXAMPLE (CONT.)

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 19. GMS - HR FINAL APPROVAL

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 HELP AND ASSISTANCE
If you have any questions, please don’t hesitate to contact Employee Relations Department on
024036666.

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