Department of Education

Region III
Division of Pampanga
Apalit District

STO. ROSARIO ELEMENTARY SCHOOL

Parents-Teachers Association

CONSTITUTION AND BY-LAWS

PREAMBLE

We, the parents/guardians and teachers of secondary students of Sto. Rosario

Elementary School, imploring the aid of Divine Almighty God, in order to establish an
Association that shall unite the entire institution for the common good of the students
therein, to inculcate in them values of a responsible and concerned citizen, protect
and advance the rights and welfare of the students, parents and teachers, promote a
free human peaceful, honest and democratic society, do hereby declare and
promulgate this constitution and bylaws. 

ARTICLE I

THE NAME AND ITS ORGANS

SECTION 1.

The name of the Association shall be known as Sto. Rosario Elementary School
Parents-Teachers Association of herein referred to as JNHS-PTA.

SECTION 2.

The office of the SRES-PTA shall be at Sto. Rosario Elementary School campus,
Tabuyuc, Apalit Pampanga.

 The Classroom organization refers to as the homeroom council.

 The Grade Level council refers to each year level composed of the different
sections.
 The Supreme Council refers to the highest governing body of the Association
which shall compose of the elected members of the Board from the Grade
Level Councils.
 ARTICLE II

THE OBJECTIVES

SECTION 1.

The Objectives of the Association shall be:

To establish a working relationship from and among parents, teachers and

administration in the formulation and efficient implementation of progressive
education programs enhancing the values and development of the students which
includes moral, sports, aesthetic appreciation, recreational pursuits, languages and
cultures. 
To work for the general concern and welfare of the students by:

 providing assistance to the best capacity of the Association in the

improvement of the instructional facilities and by.
 fostering and maintaining a harmonious relationship based on truth, honest
and just and mutual respect between parents, teachers and school
administration.

ARTICLE III

THE MEMBERSHIP AND DUES

SECTION 1.

Members of the Association shall be those parents/guardian of secondary students

presently enrolled.

SECTION 2.

All teachers of the Sto. Rosario Elementary School shall automatically become
members of the Association. 

The incumbent principal of the school shall serve as the adviser of the Association.

SECTION 3.

Membership fee which is the PTA fee shall be fixed by the Board which shall be paid
by every member during the enrolment period.

ARTICLE IV

THE EXECUTIVE BOARD

SECTION 1.

The executive board shall compose of thirteen (13) members.

 SECTION 2.

The parent/guardian members of the Executive Board shall be elected from the Year
Level for a term of two (2) years and their election shall be managed by a non-
partisan Committee on Elections composed of three (3) members, as determined by
the Board provided that they themselves shall not be candidate for the Board.

SECTION 3.

The elected eight (8) parent/guardian members and seven (7) teachers shall elect
from among themselves the officers of the Executive Board. 

The Elective positions are: President, Vice President, Secretary, Treasurer, Business
Manager, Auditor, Human Relation Officer and Two (2) Peace Officers.

SECTION 4.

The position of Secretary shall be occupied automatically by a teacher who garnered

the highest points in the election for the Board, otherwise, other appointive position
shall be given to teachers. However, the position of Treasurer shall be occupied by a
parent. 

The following appointive positions are: Assistant Secretary, Asst. Treasurer, Board
Members who shall compose of five (5) active parent/guardian members.

SECTION 5.

The seven (7) teachers shall be elected by the Year Level Council who shall serve
likewise for a period of two years. Each teacher should at least be a representative
of each year level.

SECTION 6.

The Assistant Secretary and Treasurer shall be appointed by the Board while the
President of the Board shall be under his discretionary power to appoint at least five
(5) past active and qualified members who have helped the Association in all its
undertakings.

SECTION 7.

All appointive officials shall have no voting power.

SECTION 8.

The Executive Board shall have the following functions:

 Formulate policies, rules and regulations for the management of the affairs of
the Association.
  Supervise and control all business transactions and affairs of the Association,
and
 Execute, administer and implement policies, programs and projects of the
Association.

ARTICLE V

THE OFFICERS

SECTION 1.

The Executive Board who shall be elected by the Year Level Council officers through
secret ballot shall elect from among themselves the set of officers as referred hereto
in Article IV, Section 3.

SECTION 2.
The election of the Board shall be held on the first Sunday of July, 8:00 o’clock in the
morning at Sto. Rosario Elementary School every after two years. On the other
hand, lower organs: Homeroom and Year Level Councils shall serve one (1) year
term of office. 

Prior to the election of the Board, lower organizations shall have been organized,
hence, Homeroom Council Officers must have been elected following the election of
the Year Level Council. All elected Homeroom PTA Chairman and Secretaries shall
convene to elect the Officers of the Year Level Council by show of hands.

The Year Level Council Officers shall elect the numbers of the Executive Board
through secret ballot.

SECTION 3.

All officers both in the Supreme Council and lower organs may be re-elected until
such disqualification occurs.

ARTICLE VI

POWER, DUTIES AND FUNCTIONS OF OFFICERS

SECTION 1.

The President 

The President shall have the following duties:

 Act as Chief Executive Officer of the Association.

 Defend the Constitution and By Laws of the Association.
 Report to the general assembly the state of affairs of the Association.
 Manage directly the affairs of the Association.
  Perform such duties as are inherent in his office or are properly required of
him by the Supreme Council or Board.

SECTION 2.

The Vice President 

The Vice President shall have the following duties:

 Act as the President in the absence of the Chief Executive of the Association.
 Coordinate upon the request of the President, the operation of the working
committees.
 Perform such other duties the Board my delegate.

SECTION 3.

The Secretary 

The Secretary shall have the following functions:

 Be responsible for the operation of the Secretariat of the Association.

 Prepare the minutes of all meetings, keep a complete file of all records and
issue copies of the proceedings and activities of the Board and the
Association.
 Perform such other duties the President or the Board may assign.

On the other hand, the Assistant Secretary shall:

 Keep all records, documents and publications of the Association.

 Prepare and provide each member of the Supreme Council a folder complete
with paraphernalia.
 Assume and act the functions of the Secretary in the absence of the latter.
 Perform such other duties the President or the Board my assign.

SECTION 4.

The Treasurer 

The Treasurer shall have the following functions:

 Be the overall custodian of all funds, real properties and other assets of the
Association.
 Collect and receive all dues, contributions, donations and other grants or
similar nature and deposit the same in the official depositing bank of the
Association.
 Prepare the present annual financial report of the Association or as the cases
may be.
The Assistant Treasurer on the other hand shall:

 Take care of the petty cash funds. He/She shall inform the Board of a
depleted petty cash for replenishment after a proper liquidation process shall
have been made.
 Act as Treasurer in the absence of the latter.
 Perform such other duties the Association may delegate.

SECTION 5.

The Business Manager 

The Business Manager shall have the following functions:

 Assist the President in the short and long range planning of the activities of
the Association.
 Take charge of the initial preparation and ground work of any undertakings,
projects or activities of the association including negotiations, supervision and
operation.
 Assist the Board in the preparation of the budgetary outlay pf all the projects.
 Prepare such other duties the Board may delegate.

SECTION 6.

The Auditor 

The Auditor shall have the following duties:

 Examine personally and verify the books of accounts of the Association and
submit his findings to the Board annually or as the case may be.
 Pre-audit disbursement from the funds of the Association.
 Suspend or withhold payments of accounts incurred not in accordance with
the expressed policy of the Board.
 Certify the correctness of any of the financial report of the treasurer.
 Perform such other duties the Board my delegate.

SECTION 7.

The Human Relation Officer 

The Human Relation Officer shall have the following duties:

 Oversee all efforts for the promotion of goodwill between the association and
the public.
 Be in charge of all matters requiring media attention, press release and
publication.
 Act as the editor-in-chief of the official publication/newsletter of the
Association.
 Perform such other duties the Board my assign.
 SECTION 8.

The Peace Officers 

The Peace Officers shall have the following duties:

 Keep and maintain peace and order during the meetings and in other
activities of the Association.
 Be responsible for the security and welfare of the members of the Association.
 Perform such other duties the Board may delegate.

SECTION 9.

The Board Members 

The Board members shall have the following functions:

 Carry out task with utmost integrity, honesty and diligently on the committees
where he is designated.
 Support in the implementation of the policies, rules, and regulations and
undertakings of the Association.
 Perform such other duties the Board may assign.

ARTICLE VII

THE FINANCE, BUDGET AND APPROPRIATIONS

SECTION 1.

The association have shall funds which shall be derived from annual membership
fees, collected from each student once every year and their earned interest from the
bank, solicited money and other contributions or donations from other sources
including proceeds from fund raising activities. 

All funds collected shall be deposited in a reputable bank appointed by the Board.

SECTION 2.

All funds, real properties and other assets of the Association shall be held and
maintained in the name of the same.

SECTION 3.

The funds of the Association shall be appropriated and allocated only for the
following purposes: administration, programs, and projects, equipment’s and
overhead.

SECTION 4.

All withdrawals, disbursements and monetary releases shall be supported with

 proper resolutions and pertinent papers duly approved by the Board.

SECTION 5.

All disbursements from the bank account of the Association or certificate of deposits
shall require the signature of the President, the Treasurer and the Auditor.

ARTICLE VIII

THE MEETINGS AND QUORUM

SECTION 1.

The Supreme Council shall hold its regular meeting every last Sunday of the month.

SECTION 2.

The Homeroom Council and Year Level shall hold regular meeting at least once a
month.

SECTION 3.

The General Assembly, which by definition comprises all elected officers both in the
Supreme Council and lower organs may be called by the President of the Board at
any time deemed necessary. 

Special meeting of the Executive Board may be convened anytime by the President
as the need arises. Otherwise, at least five members of the Board may request in
writing for a meeting, expressing thereof the purpose of which request shall be
coursed through the Secretary of the Association.

SECTION 4.

At any meeting of the Board, at least majority of all the members present shall
constitute a quorum. However, the presence of five (5) Board Members and seven
(7) members of the Executive Board is deemed a majority.

ARTICLE IX

THE ORDER OF BUSINESS

SECTION 1.

The order of the business of the Board meeting shall be:

 Calling the meeting to order

 Invocation
 Roll call or attendance
 Reading and approval of the minutes of the meeting
  Unfinished business (if any)
 New business for the day (main agenda)
 Other matters
 Closing Prayer
 Adjournment

ARTICLE X

THE COMMITTEES

SECTION 1.

The Association shall have its own standing committees to be headed by the
members of the Board duly appointed by the President. Other committees may be
created from time to time for purposes of expediency and to facilitate the attainment
of the objectives of the Association.
SECTION 2.

The following committees shall be: 

The committee on Internal and External Affairs. This committee shall attend to the
matters related to school policies and problems interfering in classroom instructions
and spoiling the tranquil rapport among students, teachers, and parents. Likewise, it
attempts to promote and maintain a healthy community relation with other sectors.
This shall be chaired by the President of the Board.

The committee on Ways and Means. This committee shall be the “Think Tank” of the
Association. It shall design scheme for generation revenues and completion of
undertakings and projects. Likewise, its shall coordinate activities with other
committees. The Business Manager shall spearhead the committee.

The committee of Finance. This committee shall be the guardian of the coffers of the
Association. Budgeting plans and expenditures shall pass upon it for security and
analysis for any venture the Association may enter into. It shall check the cash flow
from within and without and determine the constant financial viability of the
Association in its general operation. This shall be headed by the Auditor of the
Board.

ARTICLE XI

THE DISCIPLINE AND DECORUM

SECTION 1.

Any member of the Board or the general assembly who commits any act of
dishonesty, decent or any infraction of the Constitution and By Laws shall be dealt
with disciplinary action as determined by the Board.

SECTION 2.
 Any member of the Board who without valid or justifiable reason absents
himself/herself in any three (3) consecutive meetings of the Board shall be
disqualified from the Board.

BY LAWS

ARTICLE I

THE OFFICE

SECTION 1.

The office of the Association shall be located at the Holy Angel University, Angeles
City, Philippines.

ARTICLE II

THE LOGO

SECTION 1.

(The concept of the Logo should be indicated hereof)

ARTICLE III

THE DECLARATION OF PRINCIPLES

SECTION 1.

The Association believes: 

That it should be responsive and concerned to the welfare of its members and
students in promoting and protecting their rights to attain better quality education.

That democratic process pursues the interest of members. Hence, dialogues and
consultations are encouraged.

That formulation of policies and plans must be through representation.

That better quality of education can only be acquired through the joint efforts of the
school and home.

ARTICLE IV

THE RIGHTS AND PRIVILEGES OF MEMBERS

SECTION 1.

Every member of the Association shall have the following rights and privileges:
  Participate fully and freely in all meetings of the respective homeroom PTA’s
and other activities of the Association.
 Be kept informed of the program and projects and other undertakings of the
association.

SECTION 2.

All members shall have the right to vote in the election of the officers of homeroom
PTA’s and in the ratification of the Constitution and By-Laws and amendments
thereto and in an other electoral proceedings requiring their direct participation.

ARTICLE V

THE DUTIES AND RESPONSIBILITIES

SECTION 1.

The following shall be the duties and responsibilities of the members:

 Uphold and obey the provisions of the Constitution and By Laws of the
Association.
 Attend and actively participate in all activities, programs and undertakings of
the Association requiring their presence, and
 Pay all dues and assessment of fees promptly.

SECTION 2.

All members shall perform such other duties and responsibilities which may be
promulgated from time to time by the Board.

ARTICLE VI

THE GENERAL PROVISIONS

SECTION 1.

This Constitution and By Laws shall be known as High School Parents-Teachers

Association of Holy Angel University Constitution and By Laws.

SECTION 2.

The Association shall be held responsible to establish and maintain the relationship
between and among teachers and parents and students as well.

SECTION 3.
 For the purpose of their Constitution and By Laws, the following general terms are
hereby referred to:

 The Officers. This refers to the elected officials.

 The Board. This refers to the Executive Board of the Association then
referred to as the Supreme Council.
 The General Assembly. This refers to the total membership.
 The Association. This pertains to the High School Parents-Teachers
Association of the Holy Angel University.
 The Guardian. This pertains to any person from which a bonafide
student is in custody for support in lieu of the legal parent.
 The Parent. This refers to the father or mother of a bonafide student
presently enrolled in the high school department.
 The Active and Qualified member. This refers to a parent/guardian
who has been known for his/her exemplary performance in all the
undertakings of the association, herenceforth may be appointed as
honorary members or as Board members or as the case may be.

SECTION 4.

The name of the guardian shall reflect in the registration card and other document
reiterative to the records of the student concern.

ARTICLE VII

THE ELECTION CODE

SECTION 1.

Election procedures shall be designed by the Committee on Election which compose

of three (3) non partisan members.

ARTICLE VIII

THE FISCAL YEAR

SECTION 1.

The association shall adopt the school year for its fiscal year.

ARTICLE IX

THE AMENDMENTS

SECTION 1.
This Constitution and By Laws may be amended, modified or alter or repealed wholly
or in part by majority votes of the general assembly of good standing.

ARTICLE X

THE TRANSITORY PROVISION

SECTION 1.

Upon the ratification of this Constitution and By Laws, the Board shall be
automatically the first officer of the Association.

ARTICLE XI

THE EFFECTIVITY

SECTION 1.

This Constitution and By Laws shall take effect upon the ratification of the officer-
representatives of the Supreme Council and lower organs.