MEMORANDUM

To: POPPY SULISTYANING WINANTI (Delegation Member, Observational Study Visit – U.S.
Elections 2012)
From: John K. Johnson, Director, ProRep Project Director
Date: Monday, October 29, 2012
Subject: Background Information

As director of the USAID-funded ProRep project, I would like to thank you personally for agreeing to take
part in our observational study visit to the 2012 US Elections. The theme for the program is focused on
the scope of our project: representation. ProRep seeks to strengthen Indonesian civil society
organizations, supports public policy research, and works to ensure that legislative processes become
more effective, transparent, and representative of citizens’ interests.

The observational study visit to Washington, DC and Orlando, Florida will begin with an introduction to
American government, to be followed by meetings with local officials, journalists, and representatives of
both major political parties. In addition, the delegation will visit to both parties’ campaign headquarters,
phone banks, rallies, and polling stations; we will also be visiting campaign headquarters and other key
sites the day of the election. There will also be an opportunity to visit historical sites, while our office in
Washington, DC will facilitate a wrap up session to facilitate lessons learned and next steps sessions for
the group.

The program is being coordinated with the American Council of Young Political Leaders [ACYPL]. ACYPL is
a nonpartisan NGO recognized as the pre-eminent catalyst for introducing rising political and policy
professionals to international affairs and to each other. Their mission is to promote mutual
understanding, respect and friendship and cultivate long-lasting relationships among the next
generation’s leaders.

Representatives from our Chemonics office in Washington, DC will accompany the delegation to most of
the meetings and assist participants with completing required USAID forms. Chemonics’ representatives
will also facilitate a wrap-up session to draw out lessons learned from the visit. Ms. Margarita R.
Seminario will be your point of contact in Washington DC and Ms. Yoenarsih Nazar, Senior Specialist for
the ProRep Project will travel with the delegation and serve as facilitator.

Enclosed you will find travel logistics information including: air travel, airport transfers, per diem, local
ground transportation, security, travel insurance, emergency contacts and some other information we
hope you find useful.
Wishing you much success and safe travels, I very much look forward to meeting each one of you upon
your return.

International flights
Depart Jakarta
Arriving Tokyo
Depart Tokyo
Arriving Washington, DC
Depart Washington, DC
Arriving Singapore
Depart Singapore
Arriving Jakarta
Domestic flight reservations:
Depart Washington, DC:
Depart Washington, DC
Arriving Orlando
--
Depart Orlando
Arriving Washington, DC
Transfers to and from the airport:
In Jakarta:
In Washington, DC:
In Orlando, FL
Exit tax:
Logistics Information
October 29, 9:30 PM
United Airlines Flight 9676
30 Oct 6:50 AM
United Airlines Flight 9682
30 Oct 11:10 AM
30 Oct 10:40 AM
IMPORTANT: Brad Meehan, ACYPL representative will greet you outside
the international arrivals. He will be holding an ACYPL sign.
November 9, 12:20 PM
United Airlines Flight 803
November 11, 12:20 AM
November 11, 6:45 AM
Singapore Airlines Flight 950
November 11, 7:30 AM
November 2, 1:45 PM
November 2, 1:45 PM
US Airways 1617 Connecting to US Airways 733 in Charlotte, NC)
November 2, 6:06 PM
November 7, 10:45 APM
US Airways 3120
November 7, 12:57 PM
A ProRep officer will hand you 2 taxi vouchers to cover taxi transfers
ACYPL will provide transportation to and from airport / Chemonics staff
will accompany the delegation
ACYPL will provide transportation to and from airport / Chemonics staff
will accompany the delegation
A ProRep program officer will provide you with 150,000 IDR to cover the
exit tax at the Jakarta airport. Please make sure you keep the receipt (in
the back of your boarding pass).
Boarding passes: Please save all boarding passes; Chemonics staff will collect them.

Per Diem: Upon arrival in the United States, you will receive per diem in US dollars
from ACYPL to cover meals and incidentals – like laundry or phone calls.
In addition, you will receive a breakdown specifying the number of days
in the US and the per diem rates for the cities visited. Please note that
you do not need to provide receipts for these expenses and that some
meals will be paid by ACYPL or another host. See schedule for details.

Transportation: ACYPL will handle all transportation to and from meetings.

Weather: Participants are encouraged to check www.weather.com for

Washington, DC and Orlando, Florida (a printout is provided to you
today with the 10 day forecast). Please note that you will need to pack
for both cold and warm weather.

Baggage restrictions: In general, United Airlines will accept up to two pieces of checked
baggage with a maximum weight of 50 pounds (23 kg) per bag and a
maximum outside dimension of 62 inches (158 cm) per bag. Outside
dimension of a bag is equal to the width + height + depth of the bag
added together. Additional checked bags or any bags that exceed these
allowable weights and dimensions are subject to applicable checked
baggage service charges. If your baggage needs require you to check
additional baggage, or baggage that is over the listed size and weight,
please review the Excess Baggage policy found in:
http://www.united.com/CMS/en-US/travel/Pages/BaggageExcess.aspx

Hotels: The cost of the hotel room and taxes are paid by the ACYPL directly. The
program will specify where breakfast is provided and where you need to
use your per diem to pay for breakfast.

Capital Hilton Hotel

1001 16th Street Northwest
Washington, DC 20036
(202) 393-1000
http://www3.hilton.com/en/hotels/district-of-columbia/capital-hilton-
DCASHHH/index.html?WT.srch=1

Double Tree by Hilton Downtown Orlando

60 South Ivanhoe Boulevard
Orlando, FL 32804
Tel: (407) 425-4455
http://doubletree3.hilton.com/en/hotels/florida/doubletree-by-hilton-orlando-
downtown-MCOODDT/index.html
Security: A general security briefing will be provided by Chemonics security staff
during the initial briefing at the hotel.

At airports, please be prepared to undergo regular security screening.

Government buildings may require you go through security screening

such as metal detectors and ask for identification – this is highlighted in
the program.

Electrical voltage:
The official voltage for the USA is 120 volts with most electrical goods
operating at around 110 volts. All of North America operates on a 2
pronged North American outlet. If your home appliances operate on
higher voltage than the 110 volts available in North America, it may take
them longer to charge and hair dryers may take longer to heat up and
be less powerful.

Sample outlet

Travel insurance: Enclosed please find information and your health and accident coverage
insurance identification card.

Participant Biographies: Enclosed for your reference.

Emergency Contacts:

American Council of Young Political Leaders Chemonics International

Tel: (202) 857-0999 Tel: (202) 955 -7603
Ms. Kristin Rhebergen (Washington, DC) Ms. Margarita R. Seminario
Mobile: (609) 947-3752 Mobile: (561) 427 5347
Email: KRhebergen@acypl.org Email: mseminario@chemonics.com
Mr. Dick Batchelor (Orlando, FL) Mr. Paul Heller
Mobile: (407) 257-7225 Mobile: (847) 361-7624
Email: djb@dbmginc.com Email: pheller@chemonics.com
Mr. Casey Mock
Mobile: (202) 321-2106
Email: cmock@chemonics.com
Other things to take into consideration:

 Cameras are encouraged

 Review the program for appropriate dress code
 Remember to bring your required medications and prescriptions
 Please check with your phone company about roaming rates. Note, cell
phone usage are not/not permitted during meetings
 ACYPL has been notified about dietary decisions; we encourage you to
ask questions at restaurants about the content of the food
 Please notify our office before departure about prayer other needs
 Information about internet access fees is found in the and other needs
 Internet access fees are found at the hotel websites

Have a great trip!