EVENT MANAGEMENT

OUTPUT

LESLIE MAE A. BRAVO

 LETTER OF INTENT

January 4, 2019

Mr. Gershom Caburian

Dear Sir Caburian,

L & C Events is an event planning and management producing various event for its
various clients. In view thereof, L & C Events submit a proposal to your institution for your
Highschool Graduation (Commencement Exercises) activity to your graduates. As an event
management service provide, we guarantee you to deliver the following:

 Well planned, organized and hassle free graduation to your students.

 Capable and well trained event management team.

Attached herewith is the event proposal with estimated cost which is flexible to suit your
wanting budget. To discuss with you further details of the proposal, may I request for personal
meeting with you in your office on the date and time convenient for you. I can be reached at
telephone number 045-462-8888.

Hoping for your consideration

Sincerely yours,

Leslie Mae A. Bravo

Owner/Event Organizer
 Rizal St. Sta.Ignacia, Tarlac
045-462-8888
lbravo854@yahoo.com

Company Profile

We the L & C EVENTS make occasions best and special to our clients.

Mission
L & C Events is dedicated to delivering events to be effective, efficient with integrity
and accountability.

Vision
To make L & C Events the place of choice for special occasions like wedding,
birthdays, baptismal etc.

Objective
Creat great services for our customer that will satisfy them.

Services Offered:
Personal Events Cultural Events
Weddings Ceremonies
Birthdays Religious
Baptismal Art and Exhibits

Anniversaries Festivals

Organizational Events
School Events
Pageants
Charitable
Sales and Product Lunch
List of Suppliers
Medals, Invitations and Certificates

Name of Contact # Address/ Contact Person/ Email

Supplier Faceboo Address
k
CMB Delos (045) 934-1845 Carvic Benicio Delos Reyes
Reyes Enterprise Lumber,
Corporation Quezon Ave.
Camiling
Tarlac

Kularts 09107814117 Juan Luna Kulartsgraphicmedia@gmail.co

St. Brgy. m
Sto. Cristo,
Tarlac
Woodinspiration (045)606-3096 / Sta. Ignacia, wisheart@yahoo.com
s Crafts 09178340252 Tarlac,
Print Avenue 09952468123 /
Station 09275720298

Caterer

Name of Contact # Address/ Contact

Supplier Facebook Person/ Email
Address
Mel’s Catering 045)491- 0233 Mels-Event- Amelita Manalo
Management-Catering
Services
Oliver’s Kitchen (045) 493 17722 Olivers-kitchen Oliver Castillo

Renyle Cuisine 09152032659 renylecuisine.com Renyle Rilla

Lights and Sound

Name of Contact # Address/ Contact

Supplier Facebook Person/ Email
Address
Aguilar Audio Circuit ryan.aguilar.127 Ryan Aguilar
Lights & Sound
Rental

Noel Santiago Sounds 09478064901 Noel Santiago/Andrea

and Lights
99 Music Room 09176306057

Florist, Stage and Decoration

Name of Contact # Address/ Contact

Supplier Facebook Person/ Email
Address
Petal Avenue 09953135978 Petalavenue.com Ricci Samia

Mr. Poppers 09178516738 pg/mrpopper888 Jepoy Dizon

Tip - Top Events 09098330906 Tip-Top Jennifer Bandasan

Videography

Name of Contact # Address/ Facebook Contact

Supplier Person/
Email
Address
Piqato Studio 09983046509 piqatostudio@yahoo.com Christian Capian

Pose and Play (045) 628 0166 poseandplaystudio2

Studio Shianne Gomez

Jake Portraits 09778156989 jonathanocampo07@yahoo.co Jonathan Ocampo

Photography m
 EVENT BRIEF

Contact person Leslie Mae A. Bravo

Coordinator/ Address/ Contact numbers Rizal St. Sta. Ignacia, Tarlac /045-462-8888

Name of Event Highschool Graduation

Date April 3, 2019
Location and Venue Tarlac Agricultural University at Gilberto O.
Teodoro Multi – Purpose Center
Invitation 500 pcs invitations for the graduates, VIPs,
Faculty and Personnel
Purpose To facilitate the Highschool Graduation of
Tarlac Agricultural University
Parking Access 50 cars parking capacity
Host Mr.Sonny Torres
Guest Hon. Erlon Agustin
Municipal Mayor of Camiling
Audio Visual Sound system, LCD Screen, Microphone,
Projector
Set – Up A day before the event
Lights and Sounds – 9:00 am
Installation of flower and Stage decoration –
1:00 pm
During the event
Caterer and Videographer – 7:00 am
Custodial Staff
Directional Signage Entrance and Exit, Fire Exit, Restrooms,
Parking lots
Event Staff Leslie Mae Bravo – over all head of the event.
Mr. John Leysa - in charge in Medals,
Invitations and Certificate.
Ms. Mel Luna - in charge in the catering
services.
Mr. Kian Santos - in charge in the sounds and
lights.
Mr. Vic Manalo - in charge with the flower
and decorations.
Ms. Perla Uy - in charge in the tables and
chair.
 Ms Anna Peralta - in charge with the
videography.
EVENT CONCEPT

Theme: Developing Global Graduates for Economic Sustainability.

Graduating students shall strictly follow the dress code. They shall wear the
prescribed attire.

Motif:

Women - Ecru-colored ankle length dress matched with ecru/cream shoes with
no more than 2 inches heels.

Men - Ecru-colored barong and black pants matched with formal black shoes.
TAU officials, faculty and personnel shall wear the following:

Women - Ankle length Filipiniana

 Men - Barong Tagalog

Medal Invitation Certificate

EVENT SUPPLIERS

List of Suppliers Name of Company

Medals, Invitations and Certificate CMB Delos Reyes Enterprise Corporation
Caterer Mel’s Catering
Lights and Sound 99 Music Room
Florist , Stage and Decoration Petal Avenue
Videography Jake Portraits Photography
 PROGRAM

HIGHSCHOOL GRADUATION- TARLAC AGRICULTURAL

UNIVERSITY

02 April 2019 (9:00 am – 11:00 am)

Time Activity Key Persons

8:30 am – 9:00 am Processional Mr.Sonny Torres
9:00 am – 9:02 am Doxology TAU Chorale
9:02 am – 9:04 am Philippine National Anthem Ms. Rhea Cruz

Conductor
9:04 am – 9:06 am TAU Hymn Ms. Rhea Cruz

Conductor
9:06 am -9:08 am Introduction of the Guest Mr. Raul Ledesma
Speaker
9:08 am – 9:38 am Commencement Address Mr. Erlon Agustin

Municipal Mayor of
Camiling

9:38 am -10:38 am Presentation of Candidates Engr. Arnold Lorenzo

for Graduation
10:38 am -10:48 am Inspirational Speech Ms. Jessica Cruz
10:48 am - 11:00 am Pledge of Loyalty to the Ms. Joy Santos
Alma Mater

Final Song -Thanks to you

Recessional
 BUDGET PROPOSAL/BUDGETING

List of Suppliers Inclusions Amount

Medals, Invitations and 450 pcs of invitations to 80,000
graduates
Certificates
50 pcs of invitations to
VIP, Guest and Faculty
450 pcs certificates for the
graduates
30 pcs of medals for honor
graduates
Caterer 50 pax VIP, Guest and 20,000
Faculty
Two Buffet Table
50 pcs plates
50 pcs spoon and fork
50 pcs glasses
2 pitcher
Sounds and Lights Full sets of sound system, 15,000
lights,4 microphones ( 2
wired 2 and 2 wireless)
Florist, Stage and Flowers to the stage and 15,550
entrance & exit
Decoration
Videographer Photo Coverage 20,000
Basic Editing Skills
Professional Fee (15%) 30,000
Sub-Total 180,550
Contingency Fund (10 20,000

%)
Total Budget 200,550

LEGEND: The tables and chair are provided by the school at the venue.
 Rizal St. Sta.Ignacia, Tarlac
045-462-8888
lbravo854@yahoo.com

CONTRACT AGREEMENT
L & C Events will perform events planning, designing and coordinating activities named in
this agreement. The services provided would be in accordance with our published list of services
that you have chosen. Our company wants the Commencement Exercises to go without hitch
and we will work diligently to ensure of flawless occasion. If however, certain events beyond our
control should prevent us from meeting our high standards and your expectations, we will be
held blameless. We will nevertheless, do everything in or power rectify the situation on that is
outside our normal control.

TERMS AND CONDITIONS

 The customer/clients needs to pay 50% of the total cost as first payment to start
preparing the things needed in the event.
 The customer/clients should pay the rest of the payment one week before the said
event.
 Additional overhead will incur additional charges.
 This agreement will terminate automatically upon completion of services.
 Any and all changes made to this letter of agreement must be made in writing and
signed by both parties. If the event is cancelled, Refunds are limited to unearned
fees, funds in excess of unused or non-refundable fees, and out of pocket expenses.
 If the clients cancelled less than 14days before the event, there will be no refund
issued.

The undersigned hereby acknowledge that they have read and fully understand the contents of
the agreement.

Leslie Mae A. Bravo Mr. Gershom Caburian

Owner/Event Organizer Client

 ACTION PLAN

Date Activity Remarks

January 7, 2019 Planning and Preparations Done

January 14, 2019 Selection of Suppliers Done

January 21, 2019 Contract Signing and Down Done

payment of the client

February 4, 2019 Pre- Meeting with Done

Suppliers

March 18,2019 Meeting with Working Done

Committees

March 29, 2019 Full payment of the client settled

April 1, 2019 Ingress Done

April 2, 2019 Commencement Exercises Done

April 3, 2019 Egress Done

April 4, 2019 Evaluation and feed Well Done

backing (staff and staff)

 Floor Plan

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chairs

RISK MANAGEMENT

 Safety and security – in charge of the security peace and order in the
vicinity
- medical kit/medics.
 Legal Risk – for the permits/licensing
 Technical Risk - checking of sound system by monitoring if it is
functioning well.
 Contingency Fund - financial risk
LOCATION MAP
TARLAC AGRICULTURAL UNIVERSITY (TAU) GYMNASIUM (FORMERLY
TARLAC COLLEGE OF AGRICULTURE)

TARLAC AGRICULTURAL UNIVERSITY – MAIN GATE