Source: https://pmaspire.

com/ THE USE OF AI IN A PMO DASHBOARD Created by Mike Abby & Ken Martin
Using AI in a PMO Dashboard means using smart algorithm to give real time project status of the project which helps stakeholders in effective decision making

AI CAN HELP ELIMINATE NEED FOR HUMAN INPUT AI MAKES SURE NOTHING IS OVERLOOKED INTEGRATION WITH COMMS TOOLS AI REDUCES ADMIN TIME FOR PROJECT MANAGERS
AI PM systems are able to effectively handle AI helps PM’s save time on their various Some AI PM tools integrate with AI can monitor pattern as an assistant to PM’s. Studies have
USE OF AI IN scheduling, reminders, and follow-ups to eliminate tasks by helping to make sure that nothing is comms tools like Slack & PM tools like shown that PMs spend more than 50% of their time on
PM the need for human input overlooked JIRA to solve issues administrative tasks
SOFTWARE AI CAN HELP WITH PREDICTIVE ANALYTICS FOR PROJECTS AI HAS ABILITY TO MONITOR PROJECT TEAMS’ PRODUCTIVITY
AI can use its ability to manage complex analytics to observe how a project is moving & make educated AI has ability to monitor project teams & make predictions based off of the patterns of habits and
predictions about future behaviours that it sees
CONTINUOUS IMPROVEMENT TO ADD VALUE A SURVIVING PMO IS AN ADAPTABLE ONE USE OF PMO TOOLS TO SHOW VISIBLE VALUE
A value add PMO looks for opportunities to add value to Projects are becoming more complex & using new ways to deliver projects such as A big challenge for a PMO to survive is to understand what is
portfolio management, PM processes, PM tools and PM SCRUM, Lean and Six Sigma., For these new ways, a PMO needs adaptable value to senior management & provide this value in terms of
PMO knowledge processes, governance, reporting & metrics metrics via automated reports
CHALLENGES PROJECTS NOT ALIGNED TO BUSINESS STRATEGY GETTING THE PROJECT BASICS DONE RIGHT FINDING THE RIGHT PMO TOOL A KEY TO PMO SUCCESS
A PMO need to understand business strategies and how With all the challenges that a PMO faces, the one challenge that should not exist This is not a simple task & the success of a PMO can rest on the
the current projects are aligned with the business but often does, is getting projects basics done right – business case supported success of the tool it chooses & if tool is too complex or does
strategy & what value delivered projects, status reporting, resource mgt. show value reports, it will fail
PROJECTS HAVE NO BASELINE (Source: Wellingtone) MILLIONS WASTED ON PROJECTS (Source: PMI.org) A LARGE NUMBER OF PROJECTS FAIL (Source: Geneca)
INDUSTRY Over 1 in 3 projects have no baseline Every $1 Billion invested in USA, $122 M wasted due to poor project performance 75% of business executives anticipate software projects will fail
GAPS HALF OF PROJECT MANAGEMENT OFFICES WILL CLOSE IN 3 YEARS (Source: KeyedIN) MOST PM EXECUTIVES DON’T KNOW IF THEIR PROJECTS ALIGN WITH STRATEGY (Source: Changepoint)
50% of all Project Management Offices (PMOs) close within just 3 years 80% of PM executives don’t know how their projects align with business strategy

KEY NO AI BASED DASHBOARD FOR PROJECT SPONSORS / PMs NO REAL TIME CHANGE MANAGEMENT LACK OF RISK SCORING
CHALLENGES AI based Dashboard is Missing for Project Sponsors / PMs Change Management is not real time/integrated Risk Scoring is missing & unavailability of automated risk notification
WITH PM LACK OF INTEGRATED ISSUE MANAGEMENT & ESCALATION NO PROJECT BASELINE, VERSIONING & FORECASTING LACK OF REAL TIME PROJECT STATUS REPORTING
SOFTWARE Integrated issue management and escalation is missing Project Baseline , Versioning and Forecasting is missing Some PM software tools lack the capability of real time project status

PMO PROJECT BUILDER SCHEDULE MANAGEMENT PERSONAL KANBAN BOARD PROJECT BUDGETING INTEGRATED ISSUE MANAGEMENT
DASHBOARD
PROJECT BASELINING DEPENDENCY MANAGEMENT RESOURCE MANAGEMENT RESOURCE RATE CARD INTEGRATED CHANGE MANAGEMENT
SOFTWARE
FEATURES TASK MANAGEMENT MILESTONE MANAGEMENT RESOURCE CALENDAR INTEGRATED RISK MANAGEMENT SYSTEM GENERATED STATUS REPORTS
USER ROLE PM ROLE PROJECT SPONSOR ROLE ADMIN / PMO HEAD ROLE
EXAMPLE
- User can view risks, issues & change requests - PM overall manages the project. - Create projects & create users - The master role & admin of PMO software
PMO
- User can view tasks, update & time sheet entry - View summary reports of their projects - Assign roles to users related to their portfolio - Create projects, create users, assign roles
DASHBOARD
- User can raise risk, issues, change requests - Create milestone & tasks & allocate to the users - Will have a comprehensive summary Dashboard - Setup the parameters of risk and issues scores
ROLES
- View project & task summary in dashboard - Raise & manages risk, issues, change requests - Will have generated reports of all projects - Complete visibility of all organisational projects
REPORT PROJECT ISSUE PROJECT FORECASTING PROJECT WISE MILESTONE TASK ALLOCATION PROJECT STATUS PROJECT RISK RESOURCE PROJECT
EXAMPLES REPORT (EAC) REPORT PRODUCTIVITY REPORT REPORT REPORT REPORT REPORT RATE REPORT BURNDOWN CHART