Name: -

Course Name: Ensure Safe workplace

Course Code: - BSBWHS521

Student Id:

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 Task 2
Activity 1.
Revised WHS Policy and Procedures
Grow Management Consultants
Workplace Health and Safety Policy and Procedures
Purpose
This policy is aimed to protect to the health and ensure the safety of grow management consultant in the
workplace. Because ensuring the safety and health protection in the workplace is key to organizational
success. Therefore, this policy is designed to provide a protective and safe working environment to all the
workers and students at Grow Management Consultant. In this regard, all stakeholders such as employees,
students, and GMC are jointly liable for complying with this policy and guidelines.

Definitions
A hazard is any possible precarious condition within the work atmosphere which endangers the
employees’ health and safety.
Incident refers to an event or situation which leads to an unintentional or unnecessary damage or harm to
any individual’s participation in a working atmosphere and particularly at the Grow Management
Consultant.
An injury is a situation during which a person get hurted due to his/her participation in any working setup
or responsibility within the Grow Management Consultant.
WHS communication and consultation refers to circulation of information, providing employees a
rational chance to definite opinions, and captivating such opinions into account before making decisions on
health and safety matters
 Discoursing problems
 Raising and tunning concerns
 Understanding your responsibility

General Overview
Grow Management Consultants identifies the significance of offering a safe and healthy environment for
workforce, service provider as well as guests during their involvement in the work. Grow Management
Consultants aims for superiority in workplace health and safety and is dedicated to offering an atmosphere
risk-free including encouraging to the efficacy and effectiveness requirements of the workforce and others.

WHS Policy
1. Compliance with legislation

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 1.1. Grow Management Consultants primarily efforts to comply with the Work Health and Safety Act
2011 under the Australian constitution. Therefore, the company tries to comply will all associated
guidelines, legislations, codes of practices, standards, best practices, as well as legislative and
organizational procedures and policies.

2. Organisational obligation and assurance

2.1 Grow Management Consultants is devoted to:
 Offer a safe and healthy working environment to the staff working with the company
undertaking different activities.
 Develop and implement efficient risk management frameworks which are consistent and
favourable in accordance with the company’s objectives, scope, promotion of safe workplace
and continually emphasis on improving WHS performance.
 Focusing on collaboration and promotion of harmony among groups to ensure the
implementation of WHS policies and procedures actively.
 Timely responding and replying to WHS queries and accidents etc.
 Communication all relevant information concerning the WHS policies and legislations.
 Consistently reviewing the working environment to identify areas for further improvement or
control workplace hazards and threats.
 Responding quickly to the recognized hazard to avoid bigger consequences.
 Educating staff, and students concerning the WHS to ensure they properly understands the
policy.
3. Staff responsibility
3.1 Altogether workers comprising executives have a duty to perform safely and take all practical
carefulness for its health and safety as well as taking care of other people health and safety too as
impacted by their actions.
3.2 When workers are working from home or outside of office, the employee is liable for safeguarding
the environment they enter into is risk-free and work-related health and safety menaces.
4. Reporting
4.1 Every employee or other individuals who get aware of the relevant hazard or risk is liable to
quickly report it to the concerned authorities for taking timely action.
4.2 Similarly, every employee is liable to report the potential incident or triggers which can cause
damage to the people health shall immediately report such incident to the concerned authorities for
action taking within the Grow Management Consultant.

5. Records

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 5.1 Proper records of the company’s risk management policy, workplace hazards as well as damages
shall be correctly preserved at all times.

Procedures
1. Workplace health and safety inspections

Phases Responsibility
1.1 Yearly workplace reviews. Operational
 A Yearly workplace examination must be undertaken through WHS Manager
checklist.
1.2 Differentiate meetings

 Differentiate meetings where WHS is a standard plan thing and

ensure all experts are provided information concerning such
meetings throughout the departmental listings.
1.3  Solving WHS problems

1.4 Asking employees over WHS

 Observing employees health and working conditions.

1.5 Control hazards

 Whatever hazard is recognized using the earlier-mentioned approach,
shall be immediately reported to the operational manager using the
workplace hazard report.
 Relevant steps shall be taken to manage and control the significance
of the hazard recognized.
 Identified hazard and its relevant controlling procedure shall be
recorded within the central safety and hazard register.

2. Recognize and control hazards

Stages Responsibility
2.1 Recognize and control hazards. All staff and
All employees are liable to reply to the identified hazard and Operational
perceived threats to safety and health. Manager
Any individual who recognizes any sort of hazard or risk shall
immediately report it to the operational manager.
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 The Operational Manager will take proper steps to control the
recognized hazards as per the Health and Safety Policy.
The Operational Manager will ample the Hazard Register for all
acknowledged hazards.
Hazards and its relevant control procedures are to be documented in
the Workplace Injury Register.
Any hazard rankings are to be added to the Risk Management Plan.

3. Workplace incidents

Phases Responsibility
3.1 Workplace incidents All staff
- In case any accident occurs within the workplace, the person
witnessing the incident shall file it in the workplace incident form. As well as
- When the incident causes physical damage to any person, the
witnessing person shall immediately call First Aid Officer or Operational
emergency unit when the person is seriously harmed. Manager
- The collective Workplace Injury Form shall be submitted to the
operational manager as basis for incident examination and
investigation.
- All severe damages will be informed to Worksafe.

3. Health and safety consultation and communication

Steps Responsibility
4.1 Conducting consistent, planned as well as organized negotiations Health and
concerning health and safety issues. safety
committee

Activity 2.
Send an email to the management team.
To: The management team

From: (The Student)

Subject: Revise Health and Safety Policy and Procedures

Dear Sir/Madam,

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I have made health and safety policy and procedures with some needful changes. There are some changes

in WHS communication and consultation as well as changes in the procedures and whom need to contact

for few steps. In addition, I have added Health and safety consultation and communication and

responsibility person in the policy. Moreover, I also confirm you that these changes will not incur any

costs, roles and responsibilities of the existing job roles. I have attached this report with this email. If you

find any changes, please let me know so I will do the changes appropriately. If you need any further

assistance on this, please feel free to contact me directly.

Yours Sincerely,

[Attachment: - Health and Safety Policy and Procedures]

Activity 3.

Develop a PowerPoint presentation for a WHS induction and training program

Work Health Safety Presentation

Activity 4.
Send an email to your assessor
To: The Assessor

From: (The Student)

Subject: Work Health and Safety Presentation

Dear Sir/Madam,

I have made WHS presentation as per the instructions. I have attached this document with this email. If you

find any needful changes, please let me know so I will make appropriate changes accordingly. Also, please

provide me the place, date and time of the presentation. Hence, I will be ready to give the presentation on

time.

Yours Sincerely,

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[Attachment: -WHS Presentation]

Activity 5.
Conduct induction and training program
I have given the presentation on the WHS induction and training program on 24 January 2020 at 10 am in

the meeting room at the Southern Cross school of business, Sydney. In this presentation, I have opportunity

to provide my point of view on this topic and at the end of the presentation; I got the opportunity to ask

questions to the other staff and CEO and seek feedback on this. Two staff members and CEO have asked

few questions on this and I have given appropriate answer to satisfy their needs. They have also given me

the feedback on such topic of my presentation and told me to do changes appropriately. In addition to this,

they provided me feedback on the area of WHS responsibility and directed me to do the changes as soon as

possible. It was a grateful experience to give this presentation and got an overall good feedback from CEO

and all the staff members.

Questions Asked by the Participants:

Participant 1: what additional benefits would revised WHS give employees?

Answer: we have tried our best to cover all the aspects of any worker health and safety. This revised policy

would further strengthen the existing principles and will ensure employee protection such as more

confidence over the company, avoiding incidents, reducing accidents ratios etc.

Participant 2: Does the revised policy is effective in terms of hazards management?

Answer: yes, we have improved the existing policy and enhanced its scope and monitoring to become

more effective.

Activity 6.

Develop a working from home health and safety checklist

Grow Management Consultants
Worker’s name

Worker’s ID

Facility/Office

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Branch/Unit

Date of request

Define the sort of work to be

completed from home location
Working from Home Health and Safety Checklist

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Designated Work Area

 A working location is recognized from where the activities shall be  ☐  ☐

undertaken. √ ×
 The working location (comprising work documents and equipment)  ☐  ☐
are secured from unauthorized access.  √ ×
 The location is safeguarded from hazards such as hot cooking  ☐  ☐
surfaces.  √ ×
 Proper lighting is available to easily perform work.  ☐  ☐
 √ ×
 Room temperature and ventilation is suitable and proper.  ☐  ☐
 √ ×
 No noise pollution exists to perform work without disturbance.  ☐  ☐
 √ ×

Workstation Set-Up and Work Practices

- Chairs, tables, and other equipment’s are properly places and are favorable ☐√ ☐×
for working.
- Safe attitude as well as work performed are embraced ☐√ ☐×

EMERGENCY EXIT

 The emergency exit is accessible and free from risks and hazards. ☐√ ☐×

ELECTRICAL

- Power channels are not burdened with dual connecters and power panels - ☐ - ☐
√ ×
- Earth wire circuit shield is available for work associated equipment - ☐ - ☐
√ ×
- Electrical ropes are safely packed - ☐ - ☐
√ ×
- Connectors, buttons, boards, and other sockets are in protective - ☐ - ☐
situation. √ ×

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Safety & Emergency Procedures

 Safety is adequate to preclude unofficial entry ☐√ ☐×

 Telephone, mobile phone and other devices are available to communicate ☐√ ☐×
externally in case of emergency.
 Emergency dialing numbers and codes are well-known. ☐√ ☐×

Safety Equipment

- First Aid Kit (Type C at a minimum) is available - ☐ - ☐

√ ×
- Smoke indicator is fitted in the working location and precisely - ☐ - ☐
maintained. √ ×

Individual Factors

- The worker’s health is suitable to perform the task. - ☐ - ☐

√ ×
- Any particular requirement to ensure the WHS safety manager is - ☐ - ☐
informed. √ ×
- Any interdependent individuals having joint care. - ☐ - ☐
√ ×

Photo of Workstation

- Photoshoot of the working area including worker at the workplace is - ☐ - ☐

delivered √ ×

Review and Approval

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Manager to review the checklist and workstation photo. To approve, complete one of the two options
below as appropriate.

Option 1: The home workspace meets health and safety requirements

___ / ___ /
Manager: _____________________ ____
Signature Date

Option 2: The home workspace meets health and safety requirements with corrections

List implemented
Click or tap here to enter text.
corrections:

___ / ___ /
Manager: _____________________ ____
Signature Date

___ / ___ /
Health and Safety
_____________________ ____
Advisor:
Signature Date

Activity 7.
Updated Policy and Procedures
Grow Management Consultants
Workplace Health and Safety Policy and Procedures

Purpose
This policy is aimed to protect to the health and ensure the safety of grow management consultant in
the workplace. Because ensuring the safety and health protection in the workplace is key to
organizational success. Therefore, this policy is designed to provide a protective and safe working
environment to all the workers and students at Grow Management Consultant. In this regard, all
stakeholders such as employees, students, and GMC are jointly liable for complying with this policy
and guidelines.

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Definitions
A hazard is any possible precarious condition within the work atmosphere which endangers the
employees’ health and safety.
Incident refers to an event or situation which leads to an unintentional or unnecessary damage or harm
to any individual’s participation in a working atmosphere and particularly at the Grow Management
Consultant.
An injury is a situation during which a person get hurted due to his/her participation in any working
setup or responsibility within the Grow Management Consultant.

WHS communication and consultation refers to circulation of information, providing employees a

rational chance to definite opinions, and captivating such opinions into account before making
decisions on health and safety matters
 Discoursing problems
 Raising and tunning concerns
 Understanding your responsibility

General Overview
Grow Management Consultants identifies the significance of offering a safe and healthy environment
for workforce, service provider as well as guests during their involvement in the work. Grow
Management Consultants aims for superiority in workplace health and safety and is dedicated to
offering an atmosphere risk-free including encouraging to the efficacy and effectiveness requirements
of the workforce and others.

WHS Policy
3. Compliance with legislation
1.2. Grow Management Consultants primarily efforts to comply with the Work Health and Safety
Act 2011 under the Australian constitution. Therefore, the company tries to comply will all
associated guidelines, legislations, codes of practices, standards, best practices, as well as
legislative and organizational procedures and policies.

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4. Organisational obligation and assurance
2.2 Grow Management Consultants is devoted to:
 Offer a safe and healthy working environment to the staff working with the company
undertaking different activities.
 Develop and implement efficient risk management frameworks which are consistent and
favourable in accordance with the company’s objectives, scope, promotion of safe
workplace and continually emphasis on improving WHS performance.
 Focusing on collaboration and promotion of harmony among groups to ensure the
implementation of WHS policies and procedures actively.
 Timely responding and replying to WHS queries and accidents etc.
 Communication all relevant information concerning the WHS policies and legislations.
 Consistently reviewing the working environment to identify areas for further improvement
or control workplace hazards and threats.
 Responding quickly to the recognized hazard to avoid bigger consequences.
 Educating staff, and students concerning the WHS to ensure they properly understands the
policy.
6. Staff responsibility
3.3 Altogether workers comprising executives have a duty to perform safely and take all practical
carefulness for its health and safety as well as taking care of other people health and safety too
as impacted by their actions.
3.4 When workers are working from home or outside of office, the employee is liable for
safeguarding the environment they enter into is risk-free and work-related health and safety
menaces.
7. Reporting
7.1 Every employee or other individuals who get aware of the relevant hazard or risk is liable to
quickly report it to the concerned authorities for taking timely action.
7.2 Similarly, every employee is liable to report the potential incident or triggers which can cause
damage to the people health shall immediately report such incident to the concerned
authorities for action taking within the Grow Management Consultant.

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8. Records
8.1 Proper records of the company’s risk management policy, workplace hazards as well as
damages shall be correctly preserved at all times.

Procedures
4. Workplace health and safety inspections

Phases Responsibility
1.6 Yearly workplace reviews. Operational
 A Yearly workplace examination must be undertaken through WHS Manager
checklist.
1.7 Differentiate meetings
 Differentiate meetings where WHS is a standard plan thing and
ensure all experts are provided information concerning such
meetings throughout the departmental listings.
1.8  Solving WHS problems

1.9 Asking employees over WHS

 Observing employees health and working conditions.

1.10 Control hazards

 Whatever hazard is recognized using the earlier-mentioned approach,
shall be immediately reported to the operational manager using the
workplace hazard report.
 Relevant steps shall be taken to manage and control the significance
of the hazard recognized.
 Identified hazard and its relevant controlling procedure shall be
recorded within the central safety and hazard register.

5. Recognize and control hazards

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 Stages Responsibility
2.1 Recognize and control hazards. All staff and
All employees are liable to reply to the identified hazard and Operational
perceived threats to safety and health. Manager
Any individual who recognizes any sort of hazard or risk shall
immediately report it to the operational manager.
The Operational Manager will take proper steps to control the
recognized hazards as per the Health and Safety Policy.
The Operational Manager will ample the Hazard Register for all
acknowledged hazards.
Hazards and its relevant control procedures are to be documented in
the Workplace Injury Register.
Any hazard rankings are to be added to the Risk Management Plan.

4. Workplace incidents

Phases Responsibility
3.2 Workplace incidents All staff
- In case any accident occurs within the workplace, the person
witnessing the incident shall file it in the workplace incident form. As well as
- When the incident causes physical damage to any person, the
witnessing person shall immediately call First Aid Officer or Operational
emergency unit when the person is seriously harmed. Manager
- The collective Workplace Injury Form shall be submitted to the
operational manager as basis for incident examination and
investigation.
- All severe damages will be informed to Worksafe.

6. Health and safety consultation and communication

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 Steps Responsibility
4.2 Conducting consistent, planned as well as organized negotiations Health and
concerning health and safety issues. safety
committee

Activity 8. Take a screen shot of your folder and files.

Activity 9
Send an email to the Management Team
To: The management team

From: (The Student)

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Subject: Updated Policy and Procedures, Working from home health and safety checklist and

screenshot

Dear Sir/Madam,

I have updated WHS Policy and procedures and developed a working from home health and safety

checklist too. I have attached all these documents with this email. Please do have a look. If you find to

make any changes regarding on these, please feel free to contact me directly. Therefore, I will make the

needful changes appropriately and on the time. The purpose of this policy is that it takes essential

footsteps to make sure the continual safety of the work setting for wholly students, workforce and

others partaking in any events within the sites or underneath the occupation of Grow Management

Consultants as well as working from home for some employees too. In addition to this, it serves the

center idea of the policy that all staffs including Grow Management Consultants, are liable for

safeguarding a healthy and safe workplace.

Yours Sincerely

[Attachment: - Updated Policy and Procedures, Working From home health and safety checklist

and screenshot.]

Task 3

Activity 3. Send an email to the CEO (your assessor)

To: The CEO

From: Operational manager

Subject: Fatigue management report

Dear Sir/Madam,

I hope you are well. We have prepared the fatigue management report which outlines the company’s
strategy concerning fatigue/depression/demotivation among staff members. I have emailed you the
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final report for reviewing and for consideration. Your valuable thoughts over the proposed fatigue risks
and related controls are always being appreciated and valued for us. In case of any query, information,
or amendments, feel free to ask me anytime.
You’re Sincere
Operational manager
Thanks
[Attachment-Fatigue management report]

Activity 4.
Send an email to the staff members
To: The staff members

From: Operational manager

Subject: Fatigue management report

Dear Sir/Madam,

I hope you all are well. After getting the required approval from the CEO of the company, I am hereby
to inform all the company’s staff members concerning the fatigue management policies and procedures.
I hope the underlined policies and guidelines issued by the company’s management shall be properly
followed and complied by every member of the company. Because complying with relevant laws and
legislations increases a positive working environment and relationship among management and staff. I
always delight to work with our honorable staff members who always prioritize and values our
guidelines. Your due intentions and compliance shall be highly appreciated and valued.
Kind Regards:
Operational manager
[Attachment: fatigue management report]

Task 4
Activity 1.
Evaluation of Performance Reporting Matrix

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The WHS policy development is duly signed by the CEO and therefore constitutes a legal document
from the company’s management. Therefore, this should be followed and complied properly to ensure
no one is acting against the rules and guidelines. The criteria developed is based on the nature of the
workplace and emphasis on equality. Although there are some areas of improvements such as, the CEO
and other legislators need to formulate guidelines based on groups and peoples-focused.
The operational manager and other officers are responsible for implementing and make sure every
stakeholders is following the policies and procedures. Though, every stakeholder either staff member,
managers, or other officers shall be jointly liable for compliance because limiting to few people would
create workload and non-compliance.
The WHS policies and procedures must be made in accordance with the views and considerations of all
the staff members. For example, considering the views, suggestions, and opinions of all the employees.
For a performance deemed to be satisfactory, all the concerned employees of Grow Management
Consultant, managers, supervisors, and other officers should try to implement the required WHS
policies and procedures effectively and properly to make sure the health and safety of workers is
prioritized. Moreover, the performance of the responsible person shall also be benchmarked and
evaluated based on compliance with the policies and procedures developed.
Thus, the company’s executives need to perform satisfactorily and well-thoroughly to make sure the
company’s policies and guidelines are properly implemented and followed. Because, the company
always rewards higher performers through recognition and acknowledgment of performances.
Activity 2.
Send an email to the CEO (your assessor)
To: The CEO

From: Operational manager

Subject: Performance management report

Dear Sir/Madam,

I hope you are well. I am sending you the performance management report which is being developed
based on responsible persons performance and compliance. You valuable thoughts shall be highly
respectful and considered concerning the report. In case of any query of information feel-free to ask me
any time.

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You’re Sincere
Operational Manager
Thanks
Activity 3.
Identification of Suitable Performance Indicators
The performance of all the stakeholders is highly important for the company’s successful compliance
concerning the policies and procedures of the company. In this regard, the following performance
indicators/ criteria is being developed to measure and weigh the performance of all stakeholders.
1. Reduction in workplace issues
The executives and other stakeholders of the company’s performance shall be deemed to be satisfactory
and acceptable when the workplace issues and contingencies are being reduced. Because rigid rules and
non-compliable policies creates uncertainty among members.
2. The relationship between management and employees
The implementation of any rules and policies creates problems and conflicts among staff members and
company’s executives. In this regard, a positive relationship between members and managers resembles
acceptance and compliance with WHS policies and procedures.
3. Number of complaints received
Performance concerning the WHS shall also be evaluated and assessed based on the complaints
received from members and staffs. Therefore, the lower the number of complaints the higher
performance concerning the WHS shall be acted.
4. Number of incidents incurred
The WHS policies and procedures shall be evaluated based on the number of incidents occurred. The
lower the number of incidents, the higher the performance in the WHS performance.
These performance indicators are not limited to the performance but can also be further enhanced and
improved. In this regard, these performance indicators shall be considered valuable and important.

Activity 4.
Send an email to the CEO (your assessor)
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To: The CEO

From: Operational manager

Subject: Performance Indicators

Dear Sir/Madam,

I hope you are well. Being the manager of the company, I am sending you the required performance
indicators as per your instruction and guidelines. Therefore, you respectful consideration and review of
the indicators shall be highly appreciated and valued. Kindly, review the document and in case of any
amendments of information, feel-free to ask me anytime.
You’re Sincere
Operational manager
Thanks

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