How to Write Project Proposal?

The project work in the 7th semester is 100 marks paper. It is an academic project not
a commercial project that is to be accomplished in a team. So, the project has to satisfy
the university requirements not just user requirements. In fact, the project should have
some theoretical foundation or research flavor behind it. First, the project team needs
to decide the domain of interest. A project might be theoretical that extends some
theoretical model without testing them in practice or applied one which builds a
software product and the team experiments with it to approve smarter idea. In the
applied project, the team can use already existing algorithm in smarter way or formulate
new algorithm. Selection of best algorithm requires a great deal of study of current work
in the domain. It is called literature study. Every team must have extensive literature
survey. It involves the study of related existing systems, academic works or papers
published on the domain of interest (it is must!). Therefore, the team must have studied
extensive related literature before concluding the algorithm / solution. Remember! a
project without computer science concept/algorithm is not accepted.

The proposal of project work is structured as a document in following format.

Cover page

1. Introduction
2. Problem Statement
3. Objectives
4. Scope and Limitations
5. Methodology
5.1. Requirement identification
5.1.1. Study of the Existing System
5.1.2. Requirement Collection
5.2. Feasibility Study
5.2.1. Technical feasibility
5.2.2. Operational Feasibility
5.2.3. Economic Feasibility
5.2.4. Schedule Feasibility
5.3. Data Collection
 5.4. Tools
5.4.1. Analysis and Design Tools
5.4.2. Implementation Tools
5.4.2.1. Front End Tools
5.4.2.2. Back End Tools
5.5. Testing Techniques
6. High Level Design of Proposed System
7. Expected Outcome
References

Details of the above topics:

1. Introduction: This section should clarify the ideas of project work. It should reflect
the concepts in the project title.

2. Problem Statement: Highlight major issues which need to be addressed. It is the

description of the problem you attempted to solve. What the problem is? How and
why the problem is important, justifying why it should be studied? One paragraph
is sufficient.

3. Objectives: It should directly address the statement of problem. Better list in points.
Concise and specific to the project.

4. Scope and Limitation: The scope explains the boundaries of the project. It helps
the team to be focused on the objectives, and prevents project from expanding
beyond the established vision so that the resources are not diverted or wasted on
out-of-scope elements. The limitations of project are those characteristics of of
technology/ features/ domains / algorithms that impacted or influenced the
interpretation of the findings of the project work. They are constraints on the project
work. Remember! The inability of the project work or negative results are not
limitations.

5. Methodology:
5.1. Literature review / Related Work / Existing
Work:
This provides more information about what the project is about before setting
it in wider context. This section consists of review of research work (articles/
 papers / books etc.) on the relevant field of study. Select the appropriate
algorithm for solving your problem. Describe its significance (why you
selected this algorithm out of many algorithms) and theory briefly. Remember!

Proper citation is needed. In project work, we use IEEE format for citation.
5.2. Requirement Collection: It consists of the statement of functional and
nonfunctional requirements.

5.3. Feasibility Study: It consists of technical / operational / economical / schedule

feasibility study to ensure the project is technically, economically,
operationally feasible and feasible with respect to time schedule of semester.
Draw PERT chart or Gantt chart to show schedule feasibility.

5.4. Data Collection: It describes how you will collect the data required for your
project.

5.5. Tools
5.5.1. Design and analysis tools: It consists of discussion of the tools to be used
for design and analysis. Remember! You can go either for structured
approach or for an object oriented approach but not mixture of these two.

5.5.2. Implementation tools: It consists of discussion of front end and back end
tools that may be used in the project.

5.6. Testing Techniques: It discusses plan of how project / components will be

tested. List some of the sample test cases.

6. High Level Design of Proposed System: This section consists of system flowchart,
use-case diagram or other relevant diagram.

7. Expected Outcome: It consists of discussion of tentative output of the project.

References:

This is lists all the materials: books / research papers / articles / websites that were
studied during the project work in IEEE format. Note! You need to study citation style
and creation of reference list in IEEE format. Remember! This is an academic
document, so, there must be proper citation of referenced material and corresponding
reference list. Reference heading does not come in number.
Bibliography

A bibliography will list all the articles you have used in your project but are not
necessarily referred to in the body of the report. Bibliographies are useful for the reader
in that they identify all material that is relevant for taking your work forward or
understanding it in more depth.

Note: Do not include blog material / Wikipedia / videos in the citation and referencing.

Document Formatting and Styling

• The entire document should be in Times New Roman font.

• The font size has to be 12 throughout in paragraphs.
• Font size for the headings will be 16, 14, 12 as per the levels and bold. Allow one
line spacing below the primary and higher level headings.

• Figure captions should be centered below the figures. Use minimum font size of 11
points for figure and tables. Leave one line between figure/table and caption. Table
captions should be centered above.

• Paragraphs must be justified alignment with 1.5 spacing.

• Always put the page number at the bottom center of the page in Times New Roman
with regular font size 11.

• The margins to be set as follows:

Top = 1"
Bottom = 1"
Left = 1.25"
Right = 1"

LOOKING FOR ARTICLES

Popular places are:
• Google scholar(https://scholar.google.com/)
• Academia (https://www.academia.edu)
• Researchgate (https://www.researchgate.net/) and many others
 The sample cover page of the proposal

Kathmandu College of Technology

(Affiliated to Tribhuvan University)

A Project Proposal
On “PROJECT
TITLE”

Under the supervision of

..........................

Submitted by
<Name of student> (University Symbol No.)

Submitted to
Department of Computer Science and Information Technology
Kathmandu College of Technology
Bhaktapur, Nepal

June, 2020