PROJECT PLANNING & MANAGEMENT Leave) ACTIVITIES, CALENDARS & BASELINE Learn to Lead Projects More Effectively Cee OOM Ma eC ee a ete | De Re rand | Sesto CU eee eaeQ ‘nail BETTE TS oe 1% s\ ADDING SAMPLE PROJECT ADD SAMPLE PROJECT IN PRIMAVERA P6 This session includes the incorporation of activities of Sample Project to Primavera, along with their durations and dependenciesADDING SAMPLE PROJECT After selecting target EPS node (under which project is to be added), click D button or go to mena FILE> NEW or press “Ctrh-N” and follow the on-screen wizard to crege new project Primavera : (No current project) dt View Project Enterprise Tools Admin Help y Back ForvaraTaal BETTE TS oe INING PROJECT DETAILS Define project details and defaults for the project using “Project Details” tabe at the bottom of Projects window Make sure for the check mark aeexXo 28) Table Font and Row 19Maett Mae IY FiterBy Mest IE Group and Sort By F ban. Show on Top To include/ exclude tabs, right click the details area, and chose customize project details Hint Help % Expand Al CtdsNum + ff Collapse Al CtrisNum - > Collapse To... FFecormesim s] totem SSCS Peren Conete pe Deion T] eke [Jswatita wae ——_]PROGRESS THROUGH DEWE! LS Define General details for the project using “General” tab at the bottom of Projects window Use status to identify active The node's/project’s Use this value to consider: (Active) or closed (Inactive) assigned organizational applicable extemal projects projects. You can also breakdown structure (thase not included in the select What-If status for (OBS) element. The current window) when analysis before establishing Responsible Manager is deducting from resource a more permanent project a mandatory assignment availability immediately schedule, or Planned status for each level of the EPS. during leveling. Jor use during the project planning phase. Protect Name eres sro The name of the user and: the date and time the user cheoked out the project. These fields are blank when the Check Out Status is ‘Checked In. [Cheskeedur *) cfecl ob Silo UF Peorndoee OOS The overall risk in performing the node/project. Use the risk level to organize, filter, and report project information.SPECIFYING DATES Specify associated Dates for the project using “Dates” tab at the bottom of Projects window The latest early finish date calculated —, A date constraint User-defined dates when the project was last scheduled = \ placed on the the project is expected \ project end date to start or finish. The start date of the — project The date used as the ——fPvunn 5 [etear starting point to calculate =| the schedule ‘Actual Stan! ActualFiish The actual finish date of the project, if the project has 1 finished—all activities in the project have actual finish dates.PROGRESS THROUGH DEWE! AULTS ROJ Define project Default values using “Defaults” tab at the bottom of Projects window Resources | Settings Di Spending Pian | Budget Summary | Funding | Codes General | Dates | Notebook | Defaults | Budget Log Defaults for New Activities Coes Fixed Duration & Units fa z Physical + Fig Standard SDay Workweek Percent Complete Type pectivly type: [Task Dependent x Auto-numbering Defaults Activity ID Prefix Activity ID Suffox f r ro I Increment Activity ID based on selected activity®X Installation & Commissioning of a 1.2 MWe Diesel Generator 1 Preliminary Works 2 Procurement 3 Structural Works 4 Installation 5 Finishing Works 6 Commissioning for NovelOPS office (as Backup Power} Scope, stockholders expectations, data collection Generator technical specification, tendering, purchase Construction of generator room (structure), base platform construction Transport from supplier, installation Installation of door/ windows, paint Final Commissioning, test runs\ DURATIONS & PRE SOR YG S.No. Activity ID: 1 1000 Preliminary Works 4 - 2 A1010 Procurement 6 1000 | | | | 3 | A1020 | Structural Works | 7 | 1000 4 A1030 Installation 3 1010, A1020 5 | 1040. | Finishing Works | 2 | 1020 6 A1050 Commissioning 1 1030, A1040.Q ‘nail BETTE TS oe 1% CREATING THE PROJECT © Add activities and their details © Steps: © Add activities to project by clicking D) button on command bar, in activities layout © Assign actual duration © Assign predecessor © Finally schedule it‘nail BETTE TS oe 2 MISCELLANEOUS 7 « STUDY PLAN © Project Details > Defaults > Auto-numbering defaults © File > Open : Exclusive / Shared /Read Only © Edit Menu > User Preferences: O Time Units / Dates / Currency / Password / Assistance / Application © View Menu > Hint Help © Enterprise Menu > Calendars © Admin Menu > Currencies / Users © Tools Menu > Schedule © Hands-on practiceQ ‘nail BETTE TS oe @ 1% CALENDARS O Assignment of calendars to each resource and each activity © Define number of available work hours in each calendar day © Calendars can be defined as: — Global Calendar — Project Calendar — Resource CalendarGlobal Calendar: Standard 5 Day Workweek © Total work hoursiday @ Detailed work hoursiday February 2003 = |= (~ |= ‘Standard Nonwork [i] exception [J “Inherit holidays and exceptions from Global Calendar: — geeranewnae Work hours 200-:30 30:60Q ‘nail BETTE TS oe 1% PROJECT BASELINE Abaseline is a complete copy of the project plan to which you compare the current schedule in order to evaluate project progress‘nail BETTE TS oe 2s BASELINE PROJECT © Baseline plan is a complete copy, image or snapshot of the original schedule © The purpose of baseline is to define a standard / reference / benchmark, against which the project progress / success can be judged © Who needs baseline: 2 Customer @ Project Manager / Project Team Oo Management © AccountingQ ‘nail BETTE TS oe 1% = BASELINE PROJECT STUDY PLAN © Creating baseline © Assign baseline to project © Modify and update baseline with new data © Compare project’s current schedule to its baseline © Practical example for hands-on practice for participants