From ‘Thiru..R.Gothandaraman,M.E., Director General, & the Chairman, BOE, Highways Department, National Highways, 25, NABARD and Rural Roads, Chennai-25, S.The Chief Engineer(H), ‘The Miniates of the 1724 Board of Bngincers Meeting held on 26.02.2018 is sent herewith for favour of further necessary action: Encl: as aboveHIGHWAYS DEPARTMENT. 172s MEETING OF THE BOARD OF ENGINEERS held on 26.02.2018 at 4.00 pm in the Conference Hall of Director General, Highways, Guindy, Chennai, MEMBERS PRESENT: Thiruvalargal/Thirumathigal 1, R.GOTHANDARAMAN, M.E., Chairman 2. N.SHANTHY, M.E., Member Chief Engineer, Construction & Maintenance, Chennai-600 025, 3. A.K.RAJADURAIVELPANDIAN,B.E.,.M.LE., Member Chief Engineer Projects, Chennai-600 025, 4, B.R.KUMAR, M.E., Member Investigation, Chennai - 600 025, 5. M.K.SELVAN, Chief Engineer NABARD and Rural Roads, Chennai - 600 025, 6. S.SUMATHI, ME. Chief Engineer (H) Metro, Chennai ~ 600 025 7. N.BALAMURUGAN, B.E.,M.B.A.,M.Tech., Member Chief Engineer, National Highways, Chennai-600 025. 8. R.GEETHA, B.E.,M.Tech., ‘Member Director, Highways Research Station, Chennai-600 025. Member Member‘MINUTES OF THE 1724 MEETING OF THE BOARD OF ENGINEERS Date: 26.02.2018, Time: 4.00pm Item No.1 ‘TNRSP II - ICERS Cell Workshop ISAP 2017- Detailed presentation on action Plan During the ISAP workshop 2017 conducted by ICERS Cell’ on 14.12.2017 & 15.12.2017, the Additional Chief Sectetary to Government, Highways & Minor Ports Department assigned certain tasks regarding augmenting the capacity and developmient of Highways Department to some of the Engineers of Highways Department. The Engineers presented the proposals on various topics before the Board of Engineers. ‘The Board of Engineers discussed the proposals in detail. The Board of Engineers requested the engineers who presented the proposals, to fine tune the proposals and place the same in the forthcoming meeting of Board of Engineers. The details ef topics, Names of Engineers who presented the topics and observations of the Board of Engineers are detailed in Annexure. ‘Action: Superintending Engineer (#) ICERS Cell Item No.2 Reconstitution of Alignment Committee for finalizing the Alignments. ‘The Chief Engineer (H), Planning,, Designs’ & Investigation, the Chief Engineer (H), NABARD and Rural Roads and the Chief Engineer f Engineers for discussion and adoption, rrojects placed the above Agenda proposals: before the Board of ‘The Board of Engineers discussed and analyzed the proposal in ‘detail as follows:Prior to September 2008, the responsibility for approval of the alignment for any Highway work was vested with the concerned Superintending Engineer (H). Subsequently, as per the Chief Engineer (i), General Urgent Memo No. 37603/ Contracts 1 / 2008, dated 15.09.2008 and 19.11.2008, the Alignment Committee was constituted comprising of Superintending Engineers (H) & Divisional Engineer (H), Investigation. During the discussion, it is informed by the Chief Engineers that, since the Superintending Engineers (H) of all the wings are having busy schedules with their routine works, it is difficult to convene the Alignment Committee with more number . of Superintending Engineers at a particular scheduled time. This causes much delay in Alignment approval and due to that, the continuous processes of sub-soil exploration, Design, Estimation and Commencement of the project also gets delayed. Based on the above, the Board of Engineers decided to ‘approve the proposals as follows in respect of approval of the Alignment. 1. For Road works costing up to Rs.200 laichs and Minor Bridges The Divisional Engineer (H), Concerned wing and the Divisional Engineer (H), Investigation shall prepare the Alignment and the Superintending Engineer (Hl) concerned wing shall approve the Atignment. a. ‘The Divisional Engineer (#1) concerned wing and the Divisional Engineer (H), Investigation shall prepare the Alignment.a In respect of the works pertaining to all the wings except Construction & Maintenance wing, the Alignment shall be approved by. a committee comprising of Superintending Engineer (H) concerned wing and the Superintending Engineer (Hj, Construction & Maintenance of the respective Circle. In respect of works pertaining to the Construction & Maintenance wing, the Alignment shall be approved by the Committee as mentioned below. SLNo.| Name of Circle Committee Members 1. Superintending Engineer (H), Construction & Maintenance, Chennai Chennat. 2, Superintending Engineer (H), Projects, Chennai |. Superintending Engineer (B), Construction & Maintenance , | Vittupuram Vitlupuram » Superintending Engineer (H), NABARD & Rural Roads, Chengalpattu ¢ |. Superintending Engineer (i), Construction & Maintenance , Trichy 2. Superintending Engineer (H), NABARD & Rural Roads , Trichy ‘TrichyCommittee Members SLNo. Name of Circle Superintending Engineer (#), Construction & Maintenance , 4 Madurai Madisrat 2. Superintending Engineer (E), | Projects , Madurai |. Superintending Engineer (#}, Construction & Maintenance , 5. Tirunelveli Tirunelveli | 2. Superintending Engineer (H), ‘NABARD & Rural Roads , Tirunetvell, Superintending Engineer (i), Construction & Maintenance , Salem 2, Superintending Engineer (H), | NABARD & Rurat Roads , | Salem 1. Superintending Engineer (H), Construction & Maintenance, 7. Coimbatore ee ce 2, Superintending Engineer (H), Projects, Coimbatore 1. Superintending Engineer (H), Construction & Maintenance , 8 ‘Tiruppur Tiruppur 2. Superintending Engineer (H), | Projects, Coimbatore©. Im respect of works placed before the Technical Audit Committee, the approved Alignment shall be placed along with the proposals of the work. The Board of Engineers requested all the Chief Engineers (H) to issue instructions to their Superintending Engineers (Hi) accordingly in this regard. * Action: All Chief Engineers, Highways. sa/ Chairman & Members Board of Engineers. B56 ore for Chairman & Members Board of Engineers. KeeICERS CELL WORKSHOP ISAP 2017 - DETAILED PRESENTATION ON ACTION PLAN ‘Action Plan & Immediate Task Presented by ‘Observations made by BOE ‘Waster Plan for Tamil Nadu Highways Sector Er Sadnanantham, ACE, Roads EFS, Janakumar, ‘ADE, CMDP The master plan should be prepared for 10 years instead of 20 years ; Master Plan’ ‘should be reviewed for, every 3. or 5 years ‘The master Plan also should include the Rural Road and ODR ‘The Master Plan should include street alignment and method of flexibility Preparation shall take into consideration the condition and other scientific data ‘Allocation for Road ‘Safety in each Project, Draft recommending allocation EES Satheesh,JD, Planning ErAkila,DCE, Planning, C&M Detailed” presentation ‘to be made during” the next! meeting. BOE — recommended’ for compulsory road.” safety audits for all works, Recommended to. conduct audit, at all stages of works, starting from preliminary stage itself, on geometrical ‘parameters trom roed. safety perspective. Use. of RADMS data emphasized.s.| Action Plan & Presented by ‘Observations made by BOE No} Immediate Task 3 [Separate Unit Legal/ [Er Aravindhan,AD, |i Considering the volume of LA’ LA utility Shifting RMS ExRSenthil Raj, ADE, TNRSP-IL issues’ involved, BOE suggested for exploring the possibilities of separate DRO units under each, wing of the ‘department. BOE suggested that additional legal unit for’ legal ‘assistance would be required to handle cases. Mulii Activity Budget Covering Maintenance, Road Safety, Green Roads ete Er. K Sekar, S5, Projects Er. K, Visalakcshi, DE, Inv, Chennai Te was suggested to Frame suitable policy’ linking the services: of Forest and Horticulture for effective plantation, |. The best practices in tansplanitation needs to be ‘expanded "| Data Policy Er Rvimala ,JD,Qe. Ex. Rajkumar, ADIT Cel The data capturing and ‘storage capability and range of information available in RMMS, ° GIS,.” P&FMS and RAMS were discussed! ‘The potential usag® of DATA ‘was emphasized ‘BOB suggested for separate discussion in this regard.‘Action Plan & Presented by Observations made by BOE Immediate Task 6 | Modern Methods and | Er. H. Ramesh, 7. Presentation made onthe Equipments tobe | DE,QCHRS new Modern Machineries introduced in| Br.S, Ramesh, i BOB | recommended for Contracts ADE,CMDP. supplementing the same with MORTH data. > iii, Analysis is required on cost and efficiency and. to be presented during the next meeting. jy, Newer maintenance “methods ‘and cost effective solutions heeds to Be adopted, 7 | Highways ‘et [EFL Rajan ADB, Since the topic wae not Amendments ‘Traffic Lab,HRS presented, it was insisted to present the topic in the next ‘meeting. @ | Standard Bidding | Br. RGecthe,Director, "i Discussed 5 ter, system of| Documents, Data | HRS ‘Quality Standarisation & | E.Ramalingam,DD, | ii. Difficulties. faced by the (Quality Check ‘Traffic Engineers’ need to be taken into consideration i, Technical Assistants involved in’ the construction; supervision and~ quality control from Contraétor side :nay be trained by ERS, fn Tt was also suggested for providing skill”“development courses for the skilled labours/ gangs and RI best practices » being followed in the neighbouring States may’ be. studied and ‘considered for adoption.Vs. | Action Plan & No| Immediate Task ‘Observations made by BOE 9. | System Upgradation & Delegation of | Powers for IT and Policy, i Considering the scope and volume of work, BOE suggested © for separate ‘meeting for IT-ICT related activities, BOE suggested for replacement of old hardware that have been procured ong back ji, BOE also suggested for devising suitable nmidintenance models keeping in view:the difficulties faced in. previous procurement lunider TNRSP T BOE ‘recommended’ for decentralizing the | ITICT maintenance: and ‘pul ‘with suitable delegation of powers 10 | Training Poliey ErS Satheesh JD, Planning Ex.KHemalatha, ADE Planning sa/ Chairman & Members Board of Engineers. CEE ote {for Chairman & Members Board of Engineers. 3