Problem definition

Loreto high school uses a completely manual employee payroll system that requires a lot of

human effort. There is increased scope for errors since individuals carry out all timesheets, taxes,

salaries and other processes and is a far more time-consuming activity. The existing system does

not allow real time reporting and analytics generation. Piles of paper documents comprising

manual recordings of employee time and attendance are inefficient and frustrating as well.

Current manual payroll system overburdens finance department with mundane activities such as

repetitive cross-checking and documentation. The current Loreto High School payroll processing

increases the chance of data getting into the hands of the wrong person and such leakage of

information can cost the school huge amounts. This is a less secure method as it involves a lot of

paperwork and does not have much scope for encryption.

Aims

The study was guided by the following aims:

 To develop a computerized user-friendly payroll system that will compute accurately the
salary of the employees working at Loreto High school.
 To design a secure payroll system by means of database and security module.
 To automate the manual payroll system and ease the processes like registering, keeping track
of payments and updating employee information

Objectives

The study was guided by the following objectives:

 To prepare a detailed salary record of all the employees at Loreto High school;
 To automatically generate Pay Slips through the calculation of salary;
 To easy report generation of employee data.
 To avoid employee salary calculation mistakes.
 To lessen salary processing time
 To improve employee allowances management
1. Is the current system easy to use when registering, keeping track of payments and
updating employee information?
2. How many times do you encounter wrong salary computations of full-time and part-time
employees using manual system?
3. Do you experience challenges when generating employee information records?
4. Does the existing system generate pay slip where an employee can see how his or her
salary status?
5. Does your current system generate reports of employee data?
6. How many days will you take to finish the payroll of 100 employees at your school?
7. How satisfied are you with the accuracy of your current payroll system
8. Do you find yourself having hard time when computing the monthly salary of your
employee?
9. Are you in favor of computerized payroll system?
10. What do you expect for the proposed payroll system in your school?
11. Have you ever used a computerized payroll system before?
12. Does the current system show transparency in calculations of deductions of the monthly
salary?
13. Does the current system provide enough security when comes to employee information?