COVID 19 – Company and

Project Protocol
IKEA JGC PROJECT – Jakarta, Indonesia
Rev 04, May 19th, 2020

Document Reference
Revision 04
Date 27/05/2020

Prepared by
Digitally signed
by Maria Ingrid
Ingrid Dilla
Project HSS Manager
Approved by

Benny Handoko
Project Manager

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 Table of Contents
SECTION 1 – COMPANY APPROACH ........................................................................................................................... 4
1. Introduction .............................................................................................................................................................. 4
2. Scope ........................................................................................................................................................................ 4
3. Key Points ................................................................................................................................................................ 4
4. COVID-19 – Advice for Staff for all BAM work locations ..................................................................................... 4
5. Protection Measures for Persons .......................................................................................................................... 5
6. Electronic Forms of Communication ..................................................................................................................... 5
7. COVID-19 Management Framework ....................................................................................................................... 6
8. Key Contact Information ......................................................................................................................................... 6
8.1 Corporate COVID Management Team (CMT) .................................................................................................. 6
9. Scenario Model and Potential Action Plan ............................................................................................................ 5
10. Investigation Protocol ........................................................................................................................................ 6
11. Immediate Actions in the event of a Covid-19 situation ................................................................................. 6
12. CMT Structure...................................................................................................................................................... 7
13. Reporting ............................................................................................................................................................. 7
14. Communication ................................................................................................................................................... 7
SECTION 2 – PROJECT SPECIFIC INFORMATION ...................................................................................................... 8
15. Location Specific Covid-19 Plan........................................................................................................................ 8
15.1 Management Team ............................................................................................... Error! Bookmark not defined.
16. Client Contact Information ................................................................................................................................. 9
17. General Requirements ........................................................................................................................................ 9
18. Management of Subcontractors (BAM) .......................................................................................................... 12
19. Subcontractor Obligations ............................................................................................................................... 13
20. Key Subcontractor Information ....................................................................................................................... 13
21. Emergency Response / EVAC.......................................................................................................................... 14
22. Violation ............................................................................................................................................................. 14
Appendix A - Summary of deliverables for subcontractors ............................................................................................. 15
Appendix B – Management of Visitors ............................................................................................................................ 17
Appendix C – Legal / Contractual Obligations ................................................................................................................ 18
Appendix D – Self Declaration Template ........................................................................................................................ 19
Appendix E - COVID 19 ER Team Task Force Organization Chart ............................................................................... 20

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 TABLE OF AMENDMENT

Section Amendment Changed By Date

15.1 Update Management team MIN 15/03/2020
16 Client Contact Information MIN 15/03/2020
17 General Requirement; update responsible person in MIN 15/03/2020
each area, update camp/ housing information
20 Key Subcontraction Information MIN 15/03/2020
21 EVAC; update local Ministry of Health Operation MIN 15/03/2020
Center contact number
Add 22 Violation MIN 19/03/2020
Appendix A Update Cleaning Schedule MIN 15/03/2020
Update Site Nurse report of workers under quarantine MIN 15/03/2020
Appendix C Update Legal / Contractual Obligations MIN 15/03/2020
Add Appendix E COVID 19 ER Team Task Force MIN 15/03/2020

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 SECTION 1 – COMPANY APPROACH
1. Introduction
COVID-19 is an unprecedented global health risk that can have a serious impact on how we do business. It is an extra-ordinary event
that has the possibility to threaten the wellbeing of our employees and other stakeholders and / or the integrity, performance and
reputation of the Company.
Coronaviruses (CoV) are a large family of viruses that cause illness ranging from the common cold to more severe diseases. A novel
coronavirus (COVID-19) is a new strain that has not been previously identified in humans.
In order to help limit the spread of this virus, we all have a personal responsibility. This includes limiting our travel and social interaction
and observing Protocols around handwashing and social spacing. If we’re in doubt about whether we should do something or go
somewhere and there's a potential to spread the virus, then we shouldn't do it or undertake the trip.
This global health risk requires out of the ordinary measures to respond, manage and recover from the symptoms of the virus – thus
demanding immediate action from the response team established too manage this risk.
This approach should also be read in conjunction with the specific risk assessment which addresses additional requirements with an
emphasis on projects, however applicable to all work locations.
Section 2 of this document needs to be completed by the work location (project / office / yard) and the requirements outlined
implemented without exception.

2. Scope
This document applies to all BAM International work locations, yards, offices etc. It is envisaged that this plan will go through multiple
revisions further to lessons learned, changes in legislation and best practice.

3. Key Points
 Where a case is confirmed and the employee has been in contact with personnel from the project – an investigation is
required, with a defined investigation team and all identified persons to self-isolate for 14 days.
 Covid Teams to be appointed on projects / work locations. These teams are expected to lead the actions in the event of a
confirmed or suspected case. Section 2 addresses the specific information related to the IKEA JGC Jakarta .
 If those identified persons display symptoms during this period, the employee to immediately seek medical assistance.
 HR to maintain contact with and track all cases plus provide a holistic overview to the CMT.
 Open communication must be in place between all stakeholders including subcontractors, client representatives and the
client.
 Only critical business visitors are permitted to attend the project and the BAM Questionnaire to be completed.
 NO SUBCONTRACTORS are permitted to mobilise on the project without all the deliverables in place including their Covid
plan and supporting records. This includes any organisation, irrespective of the manpower – ie – one engineer from a third
party must still go through the due process prior to being permitted to mobilise.
 Where a new subcontractor is mobilising on the project the following applies;
o If mobilising from a previously approved camp, an undertaking letter from the CEO / GM or the individual with the greatest
seniority in the organisation is required. This letter will give an undertaking including;
 No employee being brought to the project has displayed any symptoms of COVID-19 in the previous 14 days.
 No employee being brough to the project has been in contact with or worked at a location where a COVID-19
positive case existed in the previous 14 days.
o When mobilising from a Camp / accommodation which has not been approved, i.e – where due diligence has not been
completed on the company and their accommodation (generally in the case of a new camp) – it is required, in addition to
approval of all deliverables, that the employees isolate for 7 days prior to mobilising on site.

4. COVID-19 – Advice for Staff for all BAM work locations

COVID-19 is affecting people globally. At this point, we expect that the majority of people who become infected will experience a mild
illness and recover. It may be more severe for others – particularly the elderly or those with an underlying medical condition. All staff
are urged to take care of your health by doing the following:
 Wash your hands frequently
Regularly and thoroughly wash and clean your hands with soap or water of if this isn’t available an alcohol- based hand rub
or thoroughly wash them with.
 Maintain social distancing
Maintain at least 2 metres (6 feet) distance between yourself and others, especially anyone who is coughing or sneezing.
 Avoid touching eyes, nose and mouth
Hands touch many surfaces and can pick up viruses. Once contaminated, hands can transfer the virus to your eyes, nose
or mouth. From there, the virus can enter your body and can make you sick.
 Practice respiratory hygiene
Make sure you, and the people around you, follow good respiratory hygiene guidance. This means covering your mouth and
your nose with a tissue ideally or your bent elbow when you cough or sneeze. Then dispose of that tissue immediately.
 Stay informed and follow advice given by your healthcare provider and the updates / bulletins from our HR
Department.
Stay informed on the latest developments about COVID-19. Follow advice given by BAM and the respective health services
/ regulatory bodies in the country in which you reside.

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5. Protection Measures for Persons
BAM International has issued a series of notifications that can be found on the company SharePoint site. Employees should also
follow the guidance in Section 4 above.
Employees are urged to stay at home (Self-Isolate) if you begin to feel unwell and exhibit symptoms of COVID-19 until you recover.
Why? Avoiding contact with others and visits to medical facilities will allow these facilities to operate more effectively and help protect
you and others from possible COVID – 19.
All employees who exhibit symptoms must contact their local HR representative for support / guidance. The figure below provides an
overview of the potential symptoms associated with Covid-19

Symptoms include a cough, shortness of breath, breathing difficulty and / or fever (high temperature). Other symptoms can include
severe headaches, sore throats, aches and pains.
Guidance on self – isolation – if you must self-isolate, follow the following guidelines;
 Stay at home, in a room with the window open
 Rest and drink plenty of fluids
 Keep away from others in your home as much as you can
 Call a doctor if your symptoms get worse
 Cover your coughs and sneezes using a tissue – ensure you clean your hands properly afterwards
 Do not share a towel with others
 Clean your room every day with a household cleaner or disinfectant
 Don’t use public transport
 Don’t have visitors to your home
If you develop symptoms of fever, cough or breathing difficulty, seek medical advice promptly as this may be due to respiratory
infection or other serious condition. Call in advance and tell your health care provider of any recent travel or contact with travelers to
high risk areas. Inform your HR manager or supervisor also.
Why? Calling in advance will allow your health care provider to quickly direct you to the right health facility. This will also help to
prevent possible spread of COVID -19 and other viruses.
In the event of a staff member contacting COVID-19 and he / she resides in self-accommodation, the HR department will maintain
regular contact and ensure that medical needs, food suppliers are sufficient. Additionally, where persons are suffering from stress
related symptoms, the HR department will ensure that counselling is available.

6. Electronic Forms of Communication

As COVID- 19 spreads globally, we need to consider different ways of communication and running our business in the short term.
All non-essential travel is curtailed immediately and until further notice. Any exceptional travel must be signed off by a main
board director (Eric van Zuthem / Wouter Remmelts)
BAM International is promoting the use of video conferencing, skype for business, Microsoft Teams, email and other forms of
electronic communication that do not require face to face interaction.

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7. COVID-19 Management Framework
BAM International has established a COVID Management team at a Corporate Level. In addition, project / yard / office and other
BAM Location specific teams are in place. Refer to section 2 of this document.

8. Key Contact Information

8.1 Corporate COVID Management Team (CMT)

Name Location Contact Number Contact Email Address
Eric Van Zuthem Holland Internal directory Eric.van.zuthem@bam.com
Wouter Remmelts Holland Internal directory Wouter.Remmelts@bam.com
Halbe Veenstra Holland Internal directory Halbe.veenstra@bam.com
Fergal Kelly Dubai 00971549952464 Fergal.kelly@bam.com
Cees Van Oosterom Holland Internal directory Cees.van.oosterom@bam.com
Leo Vroegindeweij Holland Internal directory Leo.vreogindeweij@bam.com
Mark Bendelow Holland Internal directory Mark.bendelow@bam.com
Rogier Kooloos Holland Internal directory Rogier.kooloos@bam.com

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SECTION 2 – PROJECT SPECIFIC INFORMATION

9. Scenario Model and Potential Action Plan

There are several scenarios that may be present themselves. Detailed below are a range of the most commonly expected scenarios and actions that are required to be taken – both
at a project / yard and office location. Note – where project is defined in the table below, this can also mean an office / yard or any location where BAM International operates.

Initial Further Possible Location

Ref Scenario Employee Action Project Action CMT Action Post Event Action
Notification Notification Outcomes
Follow up on the
individual whilst
Employee to be asked
Immediate communicating with Depending on feedback Depending on feedback Depending on feedback
Employee reports to leave work, return
supervisor / project the CMT. from health authority / from health authority / from health authority /
1 to work and is taken home and contact local HR to be notified
manager (Covid results of test results of test results of test
ill at work health authority and
Team Leader) Initiate investigation refer to ref 2. refer to ref 2. refer to ref 2.
his / her supervisor
and who the individual
was exposed to.
Obtain employee work
locations activity
Project Manager
details and contacts
(Covid Team Review and agree
Additional cleaning
Leader) confirms immediate additional
Initiate anti-bacterial programme
case to HR Contact action required following CMT confirm location can
clean of employee local
Employee ill and CMT notification reopen if applicable
Immediate work area Temporary closure of part
/confirmed ill whilst Employee remains
supervisor / of location
away from work, away from work until Project Manager Request additional CMT initiate reopen protocol
2 Project Manager Initiate closure/part
self isolates and is medically certified fit to (Covid Team information
(Covid Team closure protocol if Temporary closure of all of
confirmed as a case work. Leader) confirms HR follows up with the
Leader) instructed as location
of COVID-19 the location of the Approve, in conjunction employee, updates and
determined by the
employee and with the PM the reopening closes record
investigation Further need for contacts
instigates an of the site or partial
to self-isolate
investigation opening of the site
Initiate reopen protocol
protocol.
further to approval from
the CMT.

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SECTION 2 – PROJECT SPECIFIC INFORMATION

10. Investigation Protocol

Suspected infection
(displaying symptoms)

Quarantine (designated
room on the project)

Transferred to clinic for

testing

Results

Negative Positive Hospitalised?

HR to notify family /
HR to notify local
No further action local authorities /
authorities / CMT
CMT

Investigation team
to identify other
potential affected
parties

All potentially
affected parties to
self isolate for 14
days. .

11. Immediate Actions in the event of a Covid-19 situation

When a situation develops or occurs at one of our locations in relation to COVID-19 – the points below describe some of the
immediate actions that need to be considered.
 Notification to take place as per Procedures for Office and Site Shut Down detailed in Section 9 above.
 Project Management Team declares a COVID issue has occurred at the site / office and communicates this clearly
to the Corporate Management Team.
 The CMT arranges a meeting with the project team to gain an understanding of the scenario and provide support /
guidance.

Investigation criteria;

Close contact – a person who has been in close proximity to the confirmed case of less than 2 meters for a period of more
than 15 minutes.

When investigating potential infected parties further to a confirmed case, only persons who have been in close contact with
the individual are required to self-isolate. If the identified persons develop any symptoms during this period, they should
immediately inform their line manager or Covid Team Leader as it is required that that person completes a COVID-19 test.

Only the person immediately in contact with the confirmed case shall be deemed as close contact. During the investigation, it
is envisaged that the lead investigator (Package Manager / Appointed Person) will review close contact for the previous 48
hours. However, this is wholly at the discretion of the investigator.

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12. CMT Structure
The CMT is demonstrated in the figure opposite.

The Project Management team will ensure that adequate

resources are available as identified. CMT will consider adding
additional internal support to the projects if required.

13. Reporting
The Project Manager must keep an Issues Log list and ensure that a record of actions and decisions, observations are
maintained.
The below outlines the email notification that will be issued to all appointed persons daily should we have a suspected or
confirmed case. If a recipient (client / subcontractor / internal / client representative) feels there has been direct contact with
the suspected or confirmed case reported to them, please let us know immediately and ensure that the 14 day self-isolation
takes place and if symptoms are prevalent, that the individuals follow the local authorities guidelines for testing.
New COVID-19 Notification Alert
Company Involved
Category (Suspected / confirmed case)
Locations (exact location – site / office etc.)
No. of persons / name – designation
Possibly in contact with
Measures (Self isolation, testing etc)
Any other applicable information
Age of Person
Accommodation (Camp / Self)
Last Date on the Project / location
Date of Test

14. Communication

BAM Employee

Client / Client
Suspected infection or Representative
confirmed infection

Covid Team
Subcontractor Corporate Crises Team
Leader
Employee

Subcontractor All nominated

Suspected infection or
appointed subcontractor
confirmed infection
representative representatives

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SECTION 2 – PROJECT SPECIFIC INFORMATION
15. Location Specific Covid-19 Plan
This section of the document address site specific actions that must be undertaken to manage the risks associated with Covid-
19. The element of the plan needs to be maintained further to changes in local legal requirements plus updates / revisions
from the Corporate Office. This section is applicable to projects, offices, yards and all locations including camps that are under
the management of BAM International.
Covid-19 Task Force will be appointed to coordinate, manage and implement controls on IKEA JGC Jakarta Project as
regulated in local regulation. Appendix E explain Organizational Structure of Task Force in IKEA Project. The Task Force will
have to consist of Employer, Engineer, Contractor and Subcontractors.
BAM Covid Team leader is responsible for the implementation of the requirements outlined in this
document, including communication with both subcontractors, client and the BAM Corporate Office.

15.1 COVID-19 Task Force

Contact
Company Role Name Job Title Contact Email Address
Number
Archipelago Employer COVID Ben Lee Construction +628111038782 benlee@dairy-farm.com.hk
Property Team Leader Project Leader
Development
Support member Bambang Construction +628111980286
Haryono Manager
Support member Zainul Arifin Assistant Project +628111091034
Manager
AECOM Engineer COVID Dian Kurniawan Construction +6281220743381 dian.tanjung@aecom.com
Team Leader Tanjung Manager
AECOM Support Bobie Lingga Safety Officer +6282323803330 Bobie.lingga@aecom.com
member
BAM BAM COVID Team Benny Handoko Project Manager +6281283208857 Benny.Handoko@bam.com
Leader
Support member Ingrid Dilla Project Safety +6281399199120 Maria.Ingrid@bam.com
(Project) Manager
Support member Biyan Lahay Safety Advisor +6285295715039 Biyan.Lahay@bam.com
(Office)
Support member Suripto HR Administrator +6281235703577 suripto@bam.com
(Staff,
Accomodation and
Transport)
Support member Fridolin Dep. Const. +6281284391490 fridolin@bam.com
Manager
Support Member Abdul Muhson Site Nurse +6285229193106 Abdul.Muhson@bam.com
(Medical)
Denki DENKI COVID Erik Hariyanto Project Manager +6282299593999
Team Leader
Patama Steel Patama COVID Chris Stanley Project Coordinator
Team Leader

It is envisaged that a senior representative from HR will coordinate, manage and support the implementation of
accommodation requirements.
It is critical that all support members play an active role in the implementation of this plan.

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16. Client Contact Information

Contact
Company Role Name Job Title Contact Email Address
Number
Archipelago COVID Team Ben Lee Construction Project +628111038782 benlee@dairy-farm.com.hk
Property Leader Leader
Development
Support member Bambang Construction +628111980286
Haryono Manager
Zainul Arifin Assistant Project +628111091034
Manager

17. General Requirements

Office
Office requirements refers to all work locations where BAM International have manned offices.
 Social distancing to be maintained at all desks / in all offices. Personnel must stay in their own chair / at their own
desk and not sit in a colleague’s office / chair.
 All meetings must take plus using Microsoft teams, skype for business or equivalent.
 Offices must have a cleaning schedule using correct, effective cleaning agents. Cleaning schedules must take place
at least twice per day. All persons carrying out cleaning must be competent to do so.
 All persons in the office to receive training on the requirements related to hygiene, social distancing and the
stipulations outlined in this plan.
 Magazines and other papers to be removed from the office area.
 Hand sanitizers to be available throughout the office.
 Mess areas / pantries and other eating areas if used, must adhere to the 2-meter distancing requirements – it is
encouraged that personnel eat at their desks.
 A member of the management team will take ownership of the office and maintain records as applicable.
 For the IKEA JGC Project Mr Fridolin is responsible and accountable for the office and ensuring all measures are
implemented and recorded.

Project Requirements
 Sanitisation to take place on a daily basis throughout the project using approved cleaning agents and competent
persons.
 List of activities where works can take place whilst adhering to social distancing to be identified. Only these activities
are permitted to take place on the project.
 List of activities that cannot take place due to the 2 meter Covid Distancing requirements to be identified.
 Prior to access to the project or office – screening to be completed to ensure persons have no symptoms of a fever.
For this purpose, the template BMS-HSS-COVID-001, Covid Activity Assessment must be utilised. The assessment
will be completed by the subcontractor and reviewed by the applicable BAM International person. Where challenges
exist re: carryout out specific activities, robust measures must be implemented / documented as per the risk
assessment – following the hierarchy of controls.
 No simultaneous operations permitted to take place, including multiple subcontractors in the same area.
 Full time competent cleaning crews to be maintained in areas such as mess halls, toilets, smoking areas etc. Cleaning
crews to be empowered to reinforce social distancing requirements.
 Member of the management team to take ownership of the site Covid-19 preventative measures and maintain records
as required.
 Training may take place at the project site; however, it is envisaged that the numbers of persons trained will be
reduced due to distancing protocol.
 Site supervisors including engineers to constantly implement all distancing requirements and record all identified
non-conformities. Where a non-conformity is observed – further actions which may include disciplinary notifications
to take place.
 Machines and other equipment to be cleaned down and sterilised after each use.
 All deliveries to be managed. Delivery drivers to stay in their vehicles when on the project.
 All breaks / rest periods to be staggered to reduce the risk of cross contamination due to high numbers of workers.
 For the IKEA JGC Project Mr Fridolin is responsible and accountable for the implementation of Covid preventative
measures.

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Transport
 Maximum 2 persons permitted in a car at any time – the figure below provides an overview of the permitted seating
arrangements.
 All personnel arriving on buses must maintain the distancing requirements – 2-meter rule.
 Special consideration when access / exiting a bus.
 All buses to be sterilised further to each journey – disinfection schedules to be in place.
 Posters and other relevant literature to be displayed strategically in the buses.
 For the IKEA JGC Project Mr Suripto is responsible and accountable for the implementation of the Covid
preventative measures for all forms of transport.

Accommodation (Camps)
 Specific Covid Plan required which will include;
o Cleaning schedules
o Dining facilities / cooking facilities restrictions – (single use plastic or paper / social distancing)
o Confirmation of the 2-meter rule for bedrooms
o Screening Equipment – confirmation (thermal / temperature)
o No. of isolation / quarantine rooms available v manpower in the camp.
o Details of medical support in the camp
o Educational programs including posters etc.
o If third party camp – confirmation of escalation program in the event of a suspected or confirmed case.
o Details of the investigation team (if third party)
o For the overall management of accommodation, including supply chain / subcontractors, Mr Ade Tedi and
Mr Harsya Pradhana (MEP) is responsible and accountable for the implementation and recording of all the
above.
o A register will be maintained of all housing for both BAM direct employees and subcontractors / supply chain.
This updated as required by the Support team member appointed to oversee accommodation.
o A list of approved and non-approved camps are required to be generated also.

NB This table is live and will be updated as further housing information is provided or Sub-contractors change
Company Camp Name Address No. of personnel in Contact details of
the Camp camp manager (if third
party)

BAM Cassia Jl Cassia 1 No. 31 7 Bayu

Palm Spring Jl. Palm Spring 2 No 15 7 +62 812-8713-2005

Zaenal Zaenal Housing Jl. Balai rakyat rt 01/04 no. 10 Zaenal

98/100.
+62 896-8992-0980

Darsono Darsono Housing Gang Beringin IV RT 06/04. 10 Darsono

Kayu Tinggi
+62 813-1682-7004
Gang Asem RT 12/06. No
18A. Kayu Tinggi 5

Denki Cassia Jl. Cassia 3 No.11 5 Mei Sianturi

+62 852-7041-2924

10
Patama Patama Housing Jl. Waru Raya No. 29 Cakung 5 Nanang
Timur Jakarta Timur
+62 853-1770-0234

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Management of Visitors / Short Term Works
Visitors
Visitors – defined as persons coming to site and not permitted to carry out any physical activity. All visitors are obliged to
complete the visitor induction which includes a declaration on Covid-19. (Appendix D) All visitors must always be
accompanied by a staff member (Buddy) who has completed the project induction. Distancing must be maintained (2 meters)
during the visit. Visitor inductions are valid for 12 hours. The buddy must also sign the visitor induction.
Short Term Contracts;

Short term contracts are contractors that have low manpower or limited exposure on the project.
 Low Manpower = 10 or less workers
 Exposure Limits = non – routine work.

It is foreseen that there may be occasions where short term contracts / work activities are required to take place on the project.
Scenarios that need to be managed include personnel who work several days on the project, then demobilise and have to
return to complete their works at a later date (testing / commissioning, certification requirements, concrete pump trucks /
wagons etc)

In these occasions the following controls / checks need to be implemented.

Planning
 Undertaking letter requirements below, signed by the CEO / board director / GM or equivalent from that organisation.
o He / She has not been in contact with a person who has had a confirmed case of Covid-19 in the previous
14 days.
o He / She does not display any symptoms of COVID-19
o He / She will maintain the social distancing requirements whilst on the project (maintaining the 2m distancing
requirements)
o That he / she will wear all the PPE as outlined within the induction
o List of activities that are to be undertaken – recorded on the Covid activity assessment template. BMS-HSS-
COVID-001.
o Deliverables as mentioned in Appendix A, reviewed by the package manager.
o Supervisor who has been on the project for at least 3 months and has completed the project induction.
Execution
 Full induction to take place for the workers / supervisors – maintaining distancing requirements.
 Supervisor as mentioned above to attend the induction.
 Clearly demarked PPE (white coveralls possibly) to ensure that all workers / staff currently on the project are aware
of the potential risk.
 Separation / demarcation for all welfare including toilets / eating areas. It is envisaged that engineered controls may
be required.
 The activity(s) that the company / personnel are carrying out must not overlap / encroach permanent workers / staff.
Monitoring / Close out
 Supervisor to issue a daily report to the BAM package manager / Project HSS Manager and Corporate HSS Manager
on the performance from that day.
 Observations to be tracked on the SAFER System.

18. Management of Subcontractors (BAM)

This section details how BAM International will manage subcontractors internally. Section 18 describes the minimum
mandatory deliverables that must be received from all subcontractors prior to mobilising on site.
Each subcontractor will have an appointed person from BAM as a point of contact. This point of contact will be clearly
communicated to the subcontractor.
Minimum responsibilities of the subcontractor owner include;
 Ensuring all deliverables are received and approved by BAM prior to the subcontractor working / mobilising on site.
 Updating the subcontractor if there is a confirmed or suspected case on the project, at the office etc.
 Assessing the quality of the deliverables and, where not to standard – coordinating with the subcontractor to ensure
the criteria are met.
 Overseeing all work activities for the subcontractor and ensuring only critical activities take place where distancing
can be maintained.
 Maintaining regular communication with the subcontractor.
 Ensuring that all records are reviewed on a weekly basis including cleaning schedules, transportation, work activities
etc.
Where subcontractors are non-compliant to the requirements outlined in Section 2 of this document, immediate actions will
be taken by the subcontractor owner including disciplinary, suspension of works, Safety violation report to be issued etc.

12
Where a new subcontractor is mobilising on the project the following applies;
o If mobilising from a previously approved camp, an undertaking letter from the CEO / GM or the individual with the
greatest seniority in the organisation is required. This letter will give an undertaking letter which will include;
 No employee being brought to the project has displayed any symptoms of COVID-19 in the previous 14
days.
 No employee being brough to the project has been in contact with or worked at a location where a COVID-
19 positive case existed in the previous 14 days.
o When mobilising from a Camp / accommodation which has not been approved, i.e – where due diligence has not
been completed on the company and their accommodation (generally in the case of a new camp) – it is required,
in addition to approval of all deliverables, that the employees isolate for 7 days prior to mobilising on site.

19. Subcontractor Obligations

Each subcontractor must appoint one senior manager to effectively liaise with BAM International. Subcontractors are required
to comply with all the elements outlined in section 16 above including accommodation, project activities and transport.
In the event of a new subcontractor mobilising on the project, the employees of the said subcontractor are required to isolate
in an approved camp (where all the deliverables have been received / approved by BAM) prior to mobilising.
All subcontractors must in advance inform the project of proposed new workers to the project that require an induction. There
may be occasions that the mobilisation date will be pushed out due to restrictions on training / induction numbers.
In the event of a confirmed case amongst the subcontractor staff / workers, the appointed senior manager will be a part of the
investigation team.
The subcontractor is obliged to report all confirmed and suspected cases to the Covid Team Leader, additionally, the Covid
Team leader will inform the subcontractor appointed person of suspected or confirmed cases within a reasonable time period.
The table below in section 20 highlights all BAM International subcontractor appointed persons (Package Managers)

20. Key Subcontractor Information

NB This table is live and will be updated as further contact information is provided or Sub-contractors change
Company Name Name Job Title Contact Number Contact Email BAM
Address Subcontractor
Owner

Denki Hanif Margono Site Manager +62 822 9959 3999 MEP
Patama Steel Nanang Site Supervisor +62 853-1770-0234 Steel Structure
Subcontractor
Chris Stanley Senior Manager +62 816-1372-390 Steel Structure
Subcontractor
Intra Aan Site Supervisor +62 821-3387-8421 Flat Floor finish
Roofcare Proylin Project Manager

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21. Emergency Response / EVAC
This section will be applicable to remote projects or locations where there is a lack of medical support. Clear primary and
secondary plans are required to ensure that in the event of a serious incident or occupational illness such as COVID-19
– that mechanisms are in place to transfer the employee to an acceptable medical facility.
If there is a confirmed case of COVID-19, Ministry of Health Operation Center will be contacted. Emergency contact
number are as listed below :

Department Emergency Contact Number

Covid 19 Emerging Operation Center
021 5210411 / +62812 1212 3119
(Indonesia Ministry of Health)
COVID-19 Call Center for Jakarta
112 / 081388376955
Region
Ambulance 998 / 999

22. Violation
Disciplinary measures are a last resort on IKEA JGC Project to retrain personnel who non-conform during execution of
IKEA COVID Plan. However, when considered necessary by PSM, disciplinary action will be taken where non-compliance
are persistent or of a serious nature.
Any breach in COVID Plan will be treated as HSS violation and follow procedure as regulated in Project HSS Plan. COVID
Team leader can issue further details of disciplinary measures such as fines / imposing payment delay. All disciplinary
action related to COVID must be recorded and documented following Project HSS Plan.

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Appendix A - Summary of deliverables for subcontractors
The below is the minimum requirements that need to be received, verified and subsequently maintained for all subcontractors
working on the project. All deliverables must be reviewed, approved and subsequently monitored / maintained for the duration
of the subcontractor works on the project.
Office
1. Awareness training has taken place with all office staff re: social distancing, hygiene, one person use of chairs,
protocol in the event of confirmed or suspected cases.
Accommodation (Camp) Note this applies to BAM also
1 Cleaning schedules for the camp using approved cleaning agents. Although housing are not provided by BAM. To
ensure regular cleaning are being done, schedule and monitoring are implemented for all Subcontractors / Manpower
Supply. Cleaning schedules below is implemented. The list of company will be live list and added as new subcontractor
is introduced.
Cleaning time
Company Housing name
Morning (9 AM-11AM) Noon (1 PM – 4 PM)
BAM Cassia
Palm Spring

Zaenal Zaenal Housing

Darsono Darsono Housing
Denki Cassia
Patama Patama Housing

2 Overview of dining / cooking facilities – distancing

3 Screening of workers at the camp daily. Site Nurse keep records of workers under quarantine. Each Subcontractor
reports to Site Nurse daily with picture.

4 Details of medical support in the camp

5 No. of isolation rooms available v manpower in the camp
BAM provide one dedicated housing for all staff who need to be quarantined, and one separated housing for worker
from subcontractor/mandoor that need to be quarantined
6 Protocol in the event of a confirmed or suspected case.
7 Investigation team for the camp.
Project Note this applies to BAM also
1 List of activities that can proceed where social distancing can be implemented. Risk assessment
2 Management of deliveries
3 Details of sub-contractors – i.e. where the subcontractor is utilising other subcontractors and / or manpower supply
companies. In these cases, the same deliverables apply.
4 Awareness training for workers / supervisors. Note this applies to BAM also.

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Transport Note this applies to BAM also
1 Access / egressing on the bus – distancing to be maintained.
2 Distancing to take place on the buses – likely additional vehicles required.
3 Posters and other relevant literature to be displayed on the bus.
4 All buses to be sterilised further to each trip.
5 Company Covid Plan is required even if companies utilise self-accommadation and self-transport.

It is envisaged that each subcontractor will produce a simple plan with the main elements being how the COVID 19 local
legislation and above sections are addressed. The document needs to include Office, Project, Accommodation and transport.
For the list of activities - this will be a live document. It is the responsibility of the package / appointed person to ensure that
the required records are received, reviewed and filed in a controlled manner.

NO SUBCONTRACTOR IS PERMITTED ON SITE WITHOUT HAVING ISSUED ALL OF THE ABOVE

AND THE DELIVERABLES SUBSEQUENTLY APPROVED BY THE PACKAGE MANAGER /
APPOINTED PERSON. IMMEDIATE ACTIONS WILL BE TAKEN BY BAM INTERNATIONAL IN THE
EVENT THIS PROTOCOL IS NOT FOLLOWED

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Appendix B – Management of Visitors
Wherever possible, visitors are encouraged not to come to the project / location. Where a visitor is required to attend the
project / office a site-specific visitor induction will take place and will include the following;

Declaration from the visitor which will include the following;

 He / She has not been in contact with a person who has had a confirmed case of Covid-19 in the previous 14 days.
 He / She does not display any symptoms of COVID-19
 He / She will maintain the social distancing requirements whilst on the project and will not separate from the member
of BAM Staff accompanying the visitor (whilst maintaining the 2m distancing requirements)
 That he / she will wear all the PPE as outlined within the Visitor induction template.
 That he / she will not carry out any work on the project.
 Also included will be the reasons for the visit plus duration. The visitor is required to sign off on the induction and a
disclaimer stating that all the information provided is true.

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Appendix C – Legal / Contractual Obligations
A tracking sheet of all legal / contractual requirements must be maintained. For this purpose, BMS-HSS-F-002A and B should
be utilised. Where legal / contractual requirements impact the criteria outlined in this plan, the legal / contractual will take
precedence in cases it is to a higher standard. The table below to provide a brief summary.
Clause / Directive
UU No.6 Tahun 2018
About Health Quarantine Law
PP No.21 Tahun 2020 about Large Scale
Social Restriction in order to Accelerate the
Handling of COVID-19
Permenkes No.09/2020
Guidelines for Social restriction in order to
Accelerate the Handling of COVID-19
Kepmenkes
No.HK.01.07/MENKES/239/2020
Determination of Large Scale Social
Restriction in order to Accelerate the
Handling of COVID-19 in Jakarta
Instruksi Menteri PUPR No.02/IN/M/2020
Protocol for Project from Ministry of Public
Works for reducing Corona Virus Disease
2019 (COVID-19) in construction
Jakarta Governor Regulation No. 33
Implementation of Large-Scale Social
Restrictions in Relation to the Mitigation of
Corona Virus Disease 2019 (COVID-19)
within the Province of the Special Capital
Region of Jakarta
Jakarta Governor Regulation No. 41
Implementation of Sanctions for Breaches
of Large-Scale Social Restrictions in
Relation to the Mitigation of Corona Virus
Disease 2019 (“COVID-19”) within the
Province of the Special Capital Region of
Jakarta
Date Summary / Impact
2018
2020
03 April 2020
07 April 2020 (2) Restriction of Work Place  substitute with WFH to maintain
the productivity of employees
(6) Restriction on Transportation  transportation is allowed with
restriction no. of passanger
27 March Suspension of Works involving COVID-19 Task Force from Ministry of
2020 Public Works
IF
 High Risk due to location of project in the epicentrum of
diseases
 Contract with COVID-19, or PDP (patient - suspected)
 Ministry / Institution / Governor has issued regulation to
suspend works
Task Force Org Chart is on Appendix E.
2020 Article 10.5 Define the obligation for construction industry (provide
health care facility, Safety Briefing related to COVID-19, appoint
responsible person in implementing COVID-19 prevention, regular
health monitoring)
2020 Article 2 : Not wearing face mask in public
Article 6 : Managements of active workplaces which violate temporary
suspension orders (“Workplaces 1”) or active workplaces exempt from
temporary suspensions (“Workplaces 2”) which violate the
implementation of the mitigation protocol for the spread of COVID-19.5
Article 9 : Managements of construction projects that fail to observe
health and social-distancing protocols.
Article 13 : Passengers who violate the provisions on cars not having
occupancies of more than half of their passenger capacities and/or the
obligation for passengers to wear masks inside vehicles
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Appendix D – Self Declaration Template
The declaration to be filled for short term contracts and visitors – this section is also included in the visitor induction template.
This is a mandatory requirement.
The safety of our employees, suppliers, subcontractors and visitors remain BAM's priority.
To prevent the spread of COVID-19 and reduce the potential risk of exposure the following must be completed and signed.

Phone No.
Name:

Company /
BAM
Organisation:
Management
Host:
Project Duration:
Name:

Self-Declaration
Have you had close contact with or cared for someone diagnosed with COVID-19
1 within the last 14 days? Yes No

Have you experienced any cold or flu-like symptoms in the last 14 days (to include
2 fever, cough, sore throat, respiratory illness, difficulty breathing)? Yes No

Have you been working in another project in the past 14 days and if so which
3 company/project? Yes No

Do they have any confirmed cases within the project?

4 Yes No

Have you been in contact with any confirmed cases on site or within your
5 accommodation? Yes No

Have you been tested for COVID 19 and if so when / results?

6 Yes No

Add other applicable / relevant information related to Covid-19

Declaration
I hereby declare, to the best of my knowledge that the information disclosed is correct at the time of completion.
I further undertake to inform _________________________________ (BAM Management Host) should I
develop symptoms, be diagnosed with Covid-19 or if any of the above points (1-6) have changed due to changing
circumstances.

Signature:
Date
Signature (BAM Host):

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Appendix E - COVID 19 ER Team Task Force Organization Chart

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