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focus on the visioning (some call it envisioning) process, rather than the outcome—the succinct
vision statement.”
Visioning
The Method and Process
By Srinivasan R To accomplish great things, we must in the process and commitment to action,
not only act but dream; not only plan, it is believed that greater involvement
but also believe. would result in significant ownership and
—Anatole France commitment to the vision.
This article describes the method and
There are several problems with orga- process of facilitating a visioning process
nizational vision statements as they are in a large organization. Drawing upon the
understood today. First, many people do author’s experience as a facilitator in the
not believe in them; they are just another visioning processes at Forbes & Co. Ltd.
set of words proposed by the management. (www.forbes.co.in), as well as a variety of
Second, most vision statements have too organizations, this article is meant for use
much jargon representing fads-of-the-day by trainers and facilitators as a field guide
that they can be used for almost every orga- rather than as a prescription for an ideal
nization. Thirdly, the brevity and loftiness visioning process.
of vision statements obscure the primary
purpose of vision statements: galvanize the Role of the Sponsor
aspirations of the organization members
and mobilize them into concerted action One of the most important steps in the
towards the desire future (Levin, 2000). background preparation for the visioning
For a well-crafted vision to serve its pur- intervention is to identify the sponsors for
pose, it is important for OD practitioners the activity. The sponsor for the activity
to retain their focus on the visioning (some is the person/unit/representative in the
call it envisioning) process, rather than the client organization who has felt the need
outcome—the succinct vision statement. for change/new direction and is driving
No doubt the vision statement is the initiative. It need not always be the
important, but an effective process ensures CEO of the organization. At Forbes, it was
superior understanding of the organiza- the HR Director who was the sponsor of
tion’s vision (not just remembering the the change. The company had undergone
statement), enables commitment for significant changes—a recent restructur-
action, and emphasizes the alignment ing had resulted in divestments of non-
across various statements of the organi- profitable business units, and reorganizing
zation’s intent or purpose—its mission, certain businesses under new leadership
goals, values, and policies. O’Brien and teams. As the phase of restructuring
Meadows (2000) in their survey of UK ended, it was important to generate a ral-
organizations find wide variety in the way lying point for the organization to move
visions are formulated, including the num- forward. In a leading poultry company in
ber of people involved and the processes India, the marketing unit felt the need for
followed. Though they did not explicitly change when they realized that they had
study the relationship between involvement reached market leadership in key markets
Steps Activity Participants Method & Time Content and Deliverables Outcomes
1 Preliminary Senior management team Discussion Facilitator led the discussion to Three objectives were defined:
meetings (CEO, CFO, HR Director), heads (21⁄2 hours) foster an understanding of the a. Who are our constituencies?
of three divisions context of each of the divisions b. To whom should we
and the firm, and define and agree demonstrate our success?
on the objectives of the visioning
c. How do we define ourselves?
exercise.
On what basis?
2 Opening 37 senior managers from the Opening CEO talked about the expected The need for a consistent
plenary corporate office, the divisions, lecture outcomes and the need for the and coherent strategy post
and their joint ventures (30 minutes) visioning process. restructuring (bigger, better,
Facilitator gave an overview of the faster) and hence the need for a
intervention and sought the senior visioning exercise
managers continued support and
Facilitator introduced
commitment.
Understanding of the difference
between a vision statement
(noun) and visioning as a process
(verb).
3 Exploration 37 senior managers from the Ideation Facilitator tasked groups with Identification of major issues to
groups corporate office, the divisions, exercise identifying what is not “bigger,” address at the company
and their joint ventures (2 hours) “better,” and “faster” at the
(grouped randomly into company in a brainstorming
5 groups) session, and classifying their ideas
on the basis of two-dimensions—
resources required and time
required.
4 Consolidation 37 senior managers from the Plenary Groups presented their idea charts Realization that most problems
plenary corporate office, the divisions, session to the whole group. and solutions therein were
and their joint ventures (1 hour) Facilitator consolidated the groups’ easily solvable (within short
ideas and solutions therein. time and with least resource
commitments)
5 Vision 37 senior managers from the Plenary Facilitator presented and led a Common understanding of the
plenary corporate office, the divisions, session discussion of vision concepts terms
and their joint ventures (11⁄2 hours) (vision, mission, goals, and values).
6 Vision 37 senior managers from the Group Participants worked in groups to Assessment of current identity
group— corporate office, the divisions, discussion answer two questions: and preliminary identification of
stage 1 and their joint ventures (2 hours) a. What business are we in? aspirations
(Identity) (grouped randomly into b. Where do we see ourselves
4 groups) in the next 5 years (from the
perspective of customers,
shareholders, and employees)?
7 Vision 37 senior managers from the Plenary Groups presented their answers to A common understanding of their
plenary— corporate office, the divisions, session the identity questions. identity and aspirations
stage 1 and their joint ventures (11⁄2 hours) Facilitator summarized the answers
(Identity) and resolved differences.
8 Vision 37 senior managers from Group Participants worked in groups to Identification of scope
group—stage the corporate office, the discussion answer three questions: aspirations
2 (Scope) divisions, and their joint (1 hour) a. What do we want to be known
ventures (grouped randomly for?
into 4 groups—same as the b. How will we serve the needs of
identity groups) our stakeholders?
c. How will we define our scope of
activities—vertical integration,
diversification, and geographic
scope?
Steps Activity Participants Method & Time Content and Deliverables Outcomes
9 Vision 37 senior managers from the Plenary Groups presented their answers A common understanding of their
plenary— corporate office, the divisions, session to the scope questions, and the scope aspirations
stage 2 and their joint ventures (1 hour) facilitator summarized the answers.
(Scope)
10 Vision 37 senior managers from the Plenary Facilitator summarized the A common understanding of
plenary— corporate office, the divisions, session discussion on identity and scope priorities (for instance, scale
stage 3 and their joint ventures (1 hour) questions, and facilitated a over profitability), speed, and
discussion on four anchors: differentiators
a. How do we want our brand to be Draft vision statement options
built? (two of them were elucidated)
b. What kind of an organization do
we want?
c. Why does Forbes exist? What is
the loss to society if Forbes did
not exist?
d. What capabilities and
competencies do we have? What
differentiates us from the rest?
11 Vision A larger cross-section of Group Groups discussed the vision Larger participation and buy-in
articulation managers (working in each discussion options and offered modifications from managers
groups of their divisions) (over two and edits to the vision statement.
weeks)
12 Mission 37 senior managers from the Plenary Facilitator presented the final Commitment to the vision
plenary corporate office, the divisions, session vision statement to the group and statement
and their joint ventures (1 hour) highlighted the need for preparing
the mission and action plans.
13 Mission 37 senior managers from Group Groups worked on answering the Evolving mission options
groups the corporate office, the discussion three questions:
divisions, and their joint (1 hour) 1. Purpose—why does the
ventures (grouped randomly business exist?
into 4 groups—same as the 2. Identity—what differentiates us
identity groups) from others?
3. What are our basic beliefs,
values, and philosophies?
14 Mission 37 senior managers from the Plenary Groups presented their answers Larger participation and buy-in
plenary corporate office, the divisions, session and the whole group discussed from managers
and their joint ventures (1 hour) the mission options, and offered
modifications and edits to the draft
mission statement.
15 Vision Over 240 managers from the Workshops Facilitator announced the vision Evolution of action plans for the
articulation organization (in 8 batches over and draft mission statements and entire organization based on
workshops the next six months) working groups for translating them commonly evolved vision and
(2 days each) into division-level and department- mission statements
level action plans.