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  • 12 Tips For Communicating With Parents Via Email Kathleen Morris

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    The document provides 12 tips for teachers communicating with parents via email: 1) Establish guidelines at the start of the year regarding email use and response times. 2) Avoid training parents to expect instant responses. 3) Use a professional email address. 4) Keep emails short, concise, and easy to read. 5) Use specific, attention-grabbing subject lines. 6) Save emails about issues in case they are needed later. 7) Use CC and BCC appropriately to share information while maintaining privacy. 8) Include essential information in the body of the email and minimize unnecessary links and attachments. 9) Send unexpected positive notes about students. 10) Maintain a friendly and polite tone in digital communications. 11) Use

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    The document provides 12 tips for teachers communicating with parents via email: 1) Establish guidelines at the start of the year regarding email use and response times. 2) Avoid training parents to expect instant responses. 3) Use a professional email address. 4) Keep emails short, concise, and easy to read. 5) Use specific, attention-grabbing subject lines. 6) Save emails about issues in case they are needed later. 7) Use CC and BCC appropriately to share information while maintaining privacy. 8) Include essential information in the body of the email and minimize unnecessary links and attachments. 9) Send unexpected positive notes about students. 10) Maintain a friendly and polite tone in digital communications. 11) Use

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    18 views1 page

    12 Tips For Communicating With Parents Via Email Kathleen Morris

    Uploaded by

    api-242937747
    The document provides 12 tips for teachers communicating with parents via email: 1) Establish guidelines at the start of the year regarding email use and response times. 2) Avoid training parents to expect instant responses. 3) Use a professional email address. 4) Keep emails short, concise, and easy to read. 5) Use specific, attention-grabbing subject lines. 6) Save emails about issues in case they are needed later. 7) Use CC and BCC appropriately to share information while maintaining privacy. 8) Include essential information in the body of the email and minimize unnecessary links and attachments. 9) Send unexpected positive notes about students. 10) Maintain a friendly and polite tone in digital communications. 11) Use

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    12 TIPS FOR TEACHERS COMMUNICATING

    WITH PARENTS VIA EMAIL


    Establish guidelines at the start of the year: Tell parents how you'll be
    1 using email and how they can use it. Explain your response time and how
    parents can contact you for urgent issues (e.g. phone).

    Don't get into the habit of replying instantly: Avoid "training" parents to
    2 expect an instant response from you via email.

    3 Use a professional email address: Avoid handing out your personal email.
    Make sure the signature of your work email is short and professional.

    Make your email easy to read: Don't make the email longer than it needs to
    4 be. Break up text into short paragraphs. Use bold, bullet points, and lists
    where appropriate.

    Customise your subject line: Use a specific subject line that will attract
    5 attention (e.g. "Tomorrow's sports day schedule" rather than "Update").

    Keep a record of communication you might need to come back to: Any


    6 correspondance about "issues" (learning, behaviour, disagreements etc.)
    should be saved just in case.

    Use CC and BCC: CC a school leader into the email if they need to be aware
    7 of a conversation (don't use CC unnecessarily). Always use BCC if you email
    more than one parent so you keep their email addresses private.

    Avoid unnecessary links and attachments: Try to summarise all the


    8 information in the body of the email. Avoid using PDF attachments or web
    links if you don't have to.

    Send unexpected positive notes: Sending a positive message home


    9 about a child every now and then can be extremely powerful!

    Keep your tone friendly and more polite than you need to be: Digital
    10 communication can be harder to read and you don't want to come across
    as blunt.

    Use a phone call or face-to-face conversation when necessary: It can be


    11 best to deal with difficult, sensitive, or complicated issues via a call or meeting.

    Think before sending: If you're feeling emotional or unsure, wait before


    12 sending. Always think whether your words could be misconstrued. Ensure the
    tone of all emails is calm. Don't reply to a heated or offensive email -- consult
    with a school leader.

    @kathleen_morris www.kathleenamorris.com

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