CHAPTER TWO: PLANNING PHASE

2.1 Introduction

We will be investigating the business estimation of the put forward theoretical account ,
different elective method acting for concocting the proposed model are examined just as the
practicality investigation of cerebration of the new system and the labour work plan is laid
out. The possibility contemplate incorporates operational, authoritative, specialized, plan and
monetary practicality of the propose system. Arranging is critical as it helps in deciding of the
most saint path forward given the task imperative mood. All the more explicitly, the
accompanying perspectives will be taken a gander for the respect of proposed system

2.2 Business value

The business esteem alludes to the foreseen additions to Kwekwe Polytechnic which will be
achieved because of building up the proposed system (Bentley, 2013). The proposed system
is in this way, expected do a lot of work in improving the effectiveness of Kwekwe
Polytechnic in getting assets in the focal district. The system will be of extraordinary
incentive to the Kwekwe Polytechnic in the accompanying ways:

 The proposed system will expand the Kwekwe Polytechnic provider base using it as
an online system. Kwekwe Polytechnic will presently have the capacity to speak with
remote providers who give quality supplies.
 Chances of mistakes emerging all together handling is diminished via computerizing
the obtainment strategy. Deferrals in securing assets required desperately are
incredibly decreased.
 The system will make it simpler to pick best wellsprings of supply as it takes into
consideration the assessment of provider execution of provider to help in improving
asset obtainment.
 Reducing degenerate inclinations for example control of request book which can
impede evaluating forms.

 Reduction in expenses since the measure of desk work included is will be decreased
and since Kwekwe Polytechnic staff won't need to make a trip to get citations
  Increase attention. The online system will be utilized as a vital showcasing and
publicizing instrument by Kwekwe Polytechnic in drawing in customers covering
national and provincial dimensions.

2.3 Analyse Feasibility

It alludes to all the primer examinations attempted so as assess every potential vantage and
dangers related with the try of a speculation that are utilized to assemble expansive
information for the individuals from the executives that thusly empowers them to settle on
choices on whether to proceed with a system contemplate (Edward Kendall and Kendall,
2016)In achievability investigation, clock time, cost, advantages and Synonyms/Hypernyms
(Ordered by Estimated Frequency) of noun plus are considered. A venture is commendable
endeavour just if the advantages expected to gathering from it are more noteworthy than the
relating price. The practicality contemplate is done to consider all factors that influence the
accomplishment of the task, breaking down on whether time, work and budgetary asset
accessible will give a required outcome. Theory think about in this mode incorporates aid to
section , for example, save , work accessible, asset offices, re-appropriating, just to make
reference to a couple

2.3.1 Technical Feasibility

In the wake of breaking down the specialized abilities of both the designer and the Kwekwe
Polytechnic staff, the accompanying ends were drawn;

Does needed architecture for developing a system present do we have adequate facilities at
disposal to finish system Workforce -computer programmer, analysers

 System Builder: designer has knowledge in PHP programming which he

mastered and aced just as utilizing Dreamweaver and Xampp.
 Users (Kwekwe Polytechnic staff ): Kwekwe Polytechnic acquisition staff
individuals have are PC educated subsequently there is less need to set out on
client preparing on the most proficient method to utilize the system and
furthermore it will require less time and money related assets.
 Users (providers): Most of Kwekwe Polytechnic providers are entrenched and
have PCs in this way their staff are likewise PC educated. Preparing is just
need on the best way to utilize the system.
2.3.1.2 Hardware and software requirements

Quantity Description Availability

1 Switch Yes
1 Printer Yes
2 Server No
5 Tape Drives Yes
2 Surge protectors and Power cables No
1 80G HDD Yes
3 4 Computers Yes
2 Microsoft Office 2007 or later Yes
1 Dreamweaver 8 or later Yes
1 Macromedia Extension Manager Yes
1 Windows 2003 Server Enterprise Yes
Edition or later
1 Windows 7 operating system or later Yes
1 Eset antivirus 2014 Yes
Table 2.1: Hardware and Software Products

Kwekwe Polytechnic should buy reinforcement server that cater for predefined prerequisites
is accessible. Additionally they should buy more cables and surgical protectors

2.3.2 Economic Feasibility

. Financial practicality ponder tries to break down and decide if the undertaking can be
finished effectively inside the spending requirement set up (Bentley 2013). In financial
practicality, money saving advantage examination is done, which investigations the costs
expected to collect in creating and keeping up the system with the advantages that can
accumulate from utilizing the system. On the off chance that the advantages logical from
the system use are more prominent than the expenses of actualizing it, at that point the
system venture is monetarily doable to embrace. Financial achievability looks centers
around the accompanying viewpoints

 Intangible advantages and

 Tangible advantages
 2.3.2.1 Intangible Benefits

Immaterial advantage as the advantages identified with the subjective while of the fabric
and can't be communicated in fiscal terms (Pressman, 2015). The proposed model is
relied upon to acquire the accompanying immaterial advantages to Kwekwe Polytechnic:

 Improve Supplier Performance – better correspondence with supplier result in

the transportation of the correct items, in the correct amounts and at the perfect
time. Guardianship supplier as close as could be allowed and building up
associations with them event in Kwekwe Polytechnic having dependable
supplier
 Enhanced protection of portal required in order settle the problem encountered
verifying clients, encrypted data in a system, and information honesty
recognisability unquestionable status for exchanges found within division.
 Better hierarchical norms using quality materials bought from quality
providers all through Zimbabwe.
 Effective and increasingly educated basic leadership by the board on securing
assets

Building Expenses

Quantity Description Unit Cost ( USD ) Total Cost (USD)

2 24 Port Switch 2 400 4 800
2 Printer 100 200
2 Server Machine 550 1100
3 Tape Drive 9 27
1 Flow guard plus Energy codes 40 40
2 80G HDD 250 500
3 4 Computers 550 1 650
4 Microsoft Office 2007 150 600
1 Macromedia Dreamweaver 8 250 250
2 Windows 2000 Professional 300 600

Total 9 767
Table 2.3 Running Costs
Installation and operational costs Cost (USD)

Hp Server Upgrade 550

Hp Backup Sever 3000

Stationary and computer consumables 250

Conversion Costs 360

Software upgrades 400

System maintenance 790

Training costs 346

Sum 5696

Table 2.4 Tangible benefits

Gain Cost ( USD )

Cut associated with work expenses 550

Decrease in running costs 1 250

Improved profits 2 345

Increased staff productivity 2 500

More supplier Base 660

Total 7305

Table 2.5 CBA

COSTS AND BENEFITS Cost (USD) Cost (USD) Cost (USD)

Expenses of Kwekwe Polytechnic
building expenses 2 095
Operating expenses 2 020
Total costs 4115

Advantage to Kwekwe Polytechnic

Physical 6 241
Non Physical benefits ( Attached 3 523
Monetary value )
Total Benefits 9764
Net Benefits 5649
Net Benefit = Total Benefit – Total Cost

= $9764 – $4115

=$ 5649

Using outcomes acquired through money saving advantage examination, expenses obviously
been exceeded with advantages anticipated with utilization of the estimated system which
demonstrates the task is financially plausible to embrace.

2.4.2.2 Return on Investment (ROI)

Rate of return = Net advantage x 100

Complete expenses
= $5649 x 100

$ 4115

= 41.1 %

Figures shows, that with the arrival on venture of 41.1%, the tasks commendable because it
will profit Kwekwe Polytechnic

2.3.3 Social Feasibility

It looks to evaluate the force of the proposed system to the Kwekwe Polytechnic collaborator
that is its instance and high society. It answers the question on whether employees of both
Kwekwe Polytechnic staff as well as suppliers’ staff’s will socially benefit from the new
system. Possibility of mechanized system got acknowledged with most partners.
Representative outstanding tasks at hand are diminished, there will less need to stay at work
past 40 hours and they won't need to travel a great deal in the meantime easing them of a lot
of desk work, they will most likely improve their public activities and increment
collaboration with others. In any case, since the system is to be a mechanized one,
representatives' wellbeing are probably going to be undermined with the need emerging for
utilization of

2.3.4 Operational Feasibility

According to Kendall and Kendall (2012), the main concern behind operational feasibility is
the usability and operability of the system in its intended operational environment. Includes
participation of the presentation Board at work. It was understood that the change required by
the Kwekwe Polytechnic stave concerning the theoretical account can be consolidated well
into the proposed system. The client of the present system have been at the focal point of the
making arrangements for the proposed system henceforth the system execution is probably
going to be less troublesome. By and large profitability of Kwekwe Polytechnic is probably
going to increment, since decrease in costs will build benefit and timbre fabric last more.

2.4 RISK ANALYSIS

According to Mingers M.A. (2011), risk analysis is a practice that is used to ascertain and
identify features and factors that may endanger the accomplishment of a project.
Consideration has been made on all possible risks and obstructions that might transpire
throughout the development of the new system, the likelihood actions that can avoid the
occurrence of these risks as well as

Finding out correct measures to deal with the risks if they transpire. There are different types
of risks that might occur and these are explained below:

2.4.1 Technical risks

Kendal cited that technical risks are risks that are interrelated with the technical knowledge of
the users and the system developer. This means that there are some cases when the user is not
able to use the system or does not have more knowledge about the system especially the first
time when the system has been introduced .On the other hand the system developer might fail
to authenticate, verify and even validate the system because he or she might not be well
informed about how the system operate the first time it is to be implemented in the
organization.The best measure that was used in solving the technical risk was to allow a
thorough training for all the users of the system, hence by so doing it boosted up their
confidence in working on with the system. Whereas, on the system developer’s side there
were some consultants that were authorized to assist her whenever there was a need.

2.4.2 Time constraint risk

Time is a very important resource and according to Mingers M.A. (2011). Time constraint
risk is when the system developer is not able to deliver the system at an agreed finishing time
because of some complex demands experienced with the system. The best measure that was
used in solving this risk was flexing the developer’s time such that she was able to work on
the challenges that arose during the implementation of the new system

2.4.3 Other risks

The system requires electricity for it to function properly and effectively, but however with
the current economic situation power cuts were also a limiting factor during the development
of the system because desktops and printers were used during the implementation of the new
system.

A counter measure - the organization was able to acquire auto switch generators and

Uninterruptable Power Supply (UPS) which made it easier to secure any unsaved information
and it reduced data loss by the time the power was transferred from ZESA electricity to auto
switched generators.
2.5 STAKEHOLDERS ANALYSIS

This stage supporter to draw all the moderator to the arrangement of tenets and their
expectations Head of Department They are for the most part keen on observing the system in
a situation to improve and sports fulfilling its need and a perceptible improvement in
information catching, security division and dispersal of the data for the Kwekwe Polytechnic

2.6 Work Plan

As indicated by Shtub et al (2014), a work plan is utilized for decision to demonstrate the
duration it takes from the beginning as far as possible of the venture exercises. This is
imperative as these appraisals will be utilized to survey and screen the advancement of the
undertaking and its capacity to fulfil the time constraint. A Gantt diagram is utilized to
represent the undertaking and subsequently utilized to convey last due dates to partners.

ACTIVITY BEGIN DAY FINISH DAY TIME TAKEN

Project Proposal 03.02.2019 17.02.2019 2

Planning and Phase 18.02.2019 12.03.2019 3
Analysis Phase 13.03.2019 25.03.2019 2
Design Phase 26.03.2019 26.04.2019 4
Implementation 28.04.2019 11.05.2019 2
Maintenance 12.05.2019 26.05.2019 2

Documentation 21.01.2019 26.05.2019 15

Table 2.6 project work plan

Gantt Chart of the System

ACTIVITY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Proposal
Planning
Analysis
Design
Implementation
Maintenance
Documentation
Fig 2.1 Work Plan (Gantt chart)

2.6 Conclusion

It can be said after looking at all aspects consequently, one-half finally end up with the
fortune that Kwekwe polytechnic institute can profit if this speculation is embraced. With the
accomplishment of the current half, center is presently round the following incision that's the
examination of the current system