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The list of courses in each of the four methodologies is available on the DCS website.
Courses that are not listed do not qualify for breadth credit, unless this has been
approved or is explicitly noted in the course schedule posted by the Graduate Office.
The exact Ph.D. breadth requirement depends on whether the student is in the Ph.D.,
Ph.D.-M or Ph.D.-Direct program:
• Ph.D.: For a Ph.D. student who is following on from an M.Sc. degree in our
department, the eight graduate half-courses taken over their M.Sc. and Ph.D. must
include courses from at least four different research areas and three
methodologies. In this sense, courses taken during the student’s M.Sc. are counted
both for achieving methodological breadth and for research area breadth.
• Ph.D.-M: Students who completed a master’s degree elsewhere are required to
submit a Plan of Study and Breadth Assessment form at the beginning of their first
term in order for the Associate Chair, Graduate Studies to assess which breadth
credits can be transferred to their Ph.D. program here. Including these breadth
credits, these students must complete courses from at least four different research
areas.
• Ph.D.-Direct: Ph.D. students who are entering the program directly from a
bachelor's degree are required to take a total of eight graduate half-courses. These
must include courses from at least four different research areas and three
methodologies.
Graduate courses that were completed (either at UofT or elsewhere) may qualify for
breadth credits. Students may request an assessment of breadth for courses from other
departments or universities by submitting evidence of the course content (e.g., a syllabus
or copies of course notes) and the problem-solving approach or technique used in the
course (e.g., copies of assignments or exams). Students in this situation should submit a
Plan of Study and Breadth Assessment form to the Graduate Office to seek the necessary
approvals. However, graduate courses taken in fulfillment of a bachelor degree’s course
requirement (even graduate courses from our department) do not count towards the
breadth requirements.
properties, and computational techniques for approximating their solution. These courses
study and apply techniques from areas such as probability and statistics, computer
graphics, computer vision, numerical analysis, and machine learning.
Methodology 3: Building Software and Hardware Artifacts
This grouping includes courses that study the design and implementation of specific
software or hardware artifacts. These courses expose students to the challenges in
building artifacts such as computer-animated movies, computer-aided design systems,
databases, network protocols and devices, and simulations of large-scale systems. Courses
in this group typically have a significant project component in which students build a
substantial software or hardware artifact.
Methodology 4: Human-Centered and Interdisciplinary Computing
This grouping includes courses that study computational paradigms and methods within
human-computer interaction or scientific domains outside traditional computational
sciences. These courses typically have a cross-disciplinary component, involving fields
such as the life sciences, linguistics, psychology, social sciences, and economics.
To be the primary or sole supervisor of a Ph.D. student, a faculty member must hold full
membership in the School of Graduate Studies, with a specific graduate faculty
appointment in the Department of Computer Science (i.e., a CS-SGS membership).
(With approval from the Associate Chair, Graduate Studies, faculty with an emeritus
appointment in CS-SGS may also supervise Ph.D. students.) When a Ph.D. student is co-
supervised, at least one of the co-supervisors must be identified as the primary supervisor
(a.k.a. supervisor of record), and this faculty member must hold a full or emeritus
membership in CS-SGS.
Occasionally the student–supervisor match is not productive. Any student who finds
themselves in such a situation should discuss difficulties or concerns with their current
supervisor. In many cases, the reason is an issue which might be resolved by talking it
out. If no resolution can be found, students who feel a need to change their supervisor are
welcome to seek advice from the Associate Chair, Graduate Studies. However, the ability
to switch supervisors depends on the availability of another faculty member to serve in
this role. A Supervisory Committee Composition Form must be submitted to seek
approval for change of supervision.
An excellent guide for making the most of the relationship between a student and their
supervisor is the supervision guidelines provided by SGS. Take note of the checklists for
both students and supervisors provided in Appendix 2 of each version of this document.
The Department of Computer Science supports the expectations stated in this guide, and
we encourage students to discuss these checklists with their supervisor.
The supervisory committee will provide written feedback to the student (through the
DCS Graduate Office), and the student will be invited by the Graduate Office to respond
to this feedback. In addition, one of the following examination results will be provided:
1. Pass: A pass may be accompanied by constructive feedback and/or suggestions
for activity in the next term(s).
2. Conditional Pass: The student is given one or more concrete tasks to complete
by a specific deadline (no more than a year later). The tasks and the deadline are
also communicated to the Graduate Office. The chair of the Qualifying Oral must
report to the Graduate Office whether or not the student has cleared the
conditions by the deadline. If the student fails to clear the conditions by the
deadline, then they will be considered to be making unsatisfactory academic
progress.
3. Fail (with the option to repeat): The student is considered to not be making
satisfactory academic progress, and must retake the exam within 6 months. The
student will not be given a third chance to pass the exam.
4. Fail (no option to repeat): The student must either withdraw from the program
or have their registration terminated. This result is possible only for students who
were not considered to be making satisfactory academic progress at the time of the
exam. The Associate Chair, Graduate Studies will review such a recommendation.
Candidacy
SGS requires that Ph.D. and Ph.D.-M students achieve candidacy within the first 36
months of their program, and Ph.D.-Direct students within the first 48 months.
Achieving candidacy involves:
1. completing all required courses and satisfying the breadth requirement,
2. successfully passing the Qualifying Oral, and
3. having a thesis topic approved at a meeting of the student’s Ph.D. supervisory
committee.
A thesis topic needs to be sufficiently broad enough to form the basis of the thesis, and it
should be plausible that the student will be able to complete a thesis on the topic within
two years. A student may still decide to switch thesis topics after achieving candidacy
without affecting their candidacy; however, the student will need to clearly describe their
new thesis topic to their committee members and have it approved during their next
annual review.
To obtain thesis topic approval, the student should submit a written description of their
thesis topic to their committee in advance of the meeting. This document should:
1. describe the scope of the proposed research,
2. explain its context with respect to the current literature (see items (a)–(g) in the
Introduction), and
3. provide an initial research plan.
3. Fail (with the option to repeat): The student is not considered to be making
satisfactory academic progress and must hold another Ph.D. supervisory
committee meeting within 6 months.
4. Fail (no option to repeat): The student must either withdraw from the program
or have their registration terminated. This result is possible only for students who
were not considered to be making satisfactory academic progress at the time of the
exam. The Associate Chair, Graduate Studies will review such a recommendation.
Thesis Proposal
The primary purpose of a thesis proposal is approval from the supervisory committee
for the overall scope of the eventual thesis. In preparation, the student should submit a
written proposal to the supervisory committee that:
a) outlines both the completed and anticipated the results of the thesis;
b) demonstrates that a substantial portion of research has been successfully
completed; and
c) provides a clear plan for completing the remaining research.
Typically, a thesis proposal is a draft of a substantial portion of the thesis itself, along
with a clear description of the remaining work to be completed. The supervisory
committee assesses the scope and relevance of the problems the student has to solve in
the proposed Ph.D. thesis. The thesis proposal is typically completed 6–12 months prior
to the Departmental Thesis Examination.
Examination. The School of Graduate studies is under no obligation to find a FOE chair
if a minimum of six weeks’ notice is not provided; without a chair, the exam cannot
proceed.
Graduation
Following the completion of the Final Oral Exam and the submission of the final thesis,
SGS will submit a Recommendation for Degree and the student’s name will be added to
the convocation roster.
A graduation package will be sent to the student from the Convocation Office regarding
convocation dates, tickets, etc.
Deadlines
Students who fail to meet the deadlines for the Qualifying Oral exam, or the Yearly
Progress Review will be considered to not be making satisfactory academic progress.
Students who anticipate being unable to schedule a committee meeting before the
deadline should contact the Graduate Office as soon as possible. See also General
Regulations, section 9.0 Graduate Student Supervision; Degree Regulations, section 13.0
Doctoral Degrees; and specific program requirements in the Programs by Graduate Unit
section.
Students must notify the Graduate Office of all scheduled committee meetings at least
two weeks in advance of the meeting, so that the appropriate forms can be sent to
committee members.
Students who have serious health problems or personal circumstances that prevent them
from making satisfactory progress are entitled to take a leave from graduate studies. Such
a leave effectively stops the clock for funding and time to degree completion; on return,
the student is entitled to resume at the point where they left, without penalty.
Department of Computer Science Graduate Handbook — Ph.D. Program, 2020–2021 12
1 to 2 months Submit Breadth Evaluation and Plan of Study Form to Graduate Office
outlining:
1. Intended course enrollment and the breadth areas these courses
will satisfy.
2. Any requests for transfer of breadth credits from a University of
Toronto program or program elsewhere. Note: A transfer of
breadth credit does not reduce the program’s course
requirement.
3. Requests for transfer of course credits (which reduce the
number of courses you are required to take for your program)
should be included on your Plan of Study form; however, the
official request must be submitted using the SGS transfer credit
request form obtained from the SGS website.
This document must be signed by you and your supervisor or faculty
group representative.
16 months Form a Ph.D. supervisory committee. Qualifying Oral Examination.
At least annually Yearly progress review in a Ph.D. supervisory committee meeting.
following formation of
the supervisory
committee
12 months following Achieve candidacy:
completion of Qualifying
• Complete all required course work, including breadth
Oral Exam
requirements.
• Supervisory committee approval of the thesis topic.
40 months for Ph.D. Departmental Thesis Examination
45 months for Ph.D.-M
A minimum of 10 weeks is suggested between the completion of the
57 months for Ph.D.-U
Departmental Thesis Examination and the FOE.
42 months for Ph.D. Final Oral Examination at the School of Graduate Studies
47 months for Ph.D. -M
Students are required to be registered until the submission of the final
59 months for Ph.D. -U
and corrected thesis. Students will receive 1 month to submit Minor
Modifications and up to 3 months to submit Major Modifications
following the FOE.
43 months for Ph.D. Final thesis submitted where only Minor Modifications are required.
48 months for Ph.D. -M
60 months for Ph.D. -U
Department of Computer Science Graduate Handbook — Ph.D. Program, 2020–2021 13
Internship leave: Internships are not a component of the research programs in the
Department of Computer Science. However, they are recognized as an important
experience for our graduate students.
It is important to notify the Graduate Office well in advance of taking up an internship
(see table below). Failure to meet these deadlines ends up costing the department money,
and this charge could be passed on to you. If there is a substantive reason why you are
unable to meet the notification deadline, contact the Graduate Office.
Term Notify the Grad Office of intention to take leave by:
Summer (May–August) 10 February
Fall (September– 30 June
December)
Winter (January–April) 15 October
How to request a leave: Students must request an official leave of one to three terms by
completing an SGS Request for Leave of Absence form, and submitting it to the Computer
Science Graduate Office with a brief statement of the reasons that the leave is requested.
The statement must be signed by the student and the supervisor, or the supervisor must
be cc’d in an emailed statement. If you are applying for a parental leave and want to be
considered for an SGS Parental Grant, you should also submit an SGS Parental Grant
application.
Note: SGS does not distinguish between personal and internship leaves. Leaves are
always granted for an entire term and cannot be prorated to months or weeks. If you
require a leave outside of a normal academic term, please consult with the Graduate
Office. If you take a leave without approval from the Graduate Office, you will not be
protected from the financial and program progress implications.
How is time to completion affected by a leave of absence? For approved leaves, the
remaining funding, the remaining components of your program, and the time-to-
completion for your degree will be extended by the amount of time (number of terms)
taken for the leave. This is calculated per term and cannot be prorated by weeks or days.
How are tuition fees affected by a leave of absence? Graduate School tuition fees are
assessed on a program basis rather than on the number of courses taken or the number of
sessions per year. Students are permitted to pay their program tuition fees in two parts,
payable in the Fall and Winter Sessions. Graduate students who have paid tuition for the
full year do not, in effect, pay tuition for the summer months but remain registered for
that period. When a student takes a leave for any purpose, they will not be registered in
the program for the duration of the leave.
Department of Computer Science Graduate Handbook — Ph.D. Program, 2020–2021 16
How are funding and scholarships affected by a leave of absence? Student funding
will be put on hold for the duration of an official leave. Students must notify the Graduate
Office when they return from leave so that registration and funding can resume.
Agencies such as OGS and NSERC will allow for medical leave. However, students on
personal or internship leave must check the regulations of any scholarships that they are
receiving to make sure that the agency will allow a break for work experience and deferral
of payments.
A break in registration may also impact your income tax calculations. Further, it may
mean that any student loans you have will be immediately payable! You should check
with your loan agency about repayment regulations. International students should ensure
that they have an appropriate visa that will allow them to not be registered as a student
while they work at an internship.
Effect of a leave on international students in the funded cohort: International
students in the funded cohort receive an international fee differential that pays the
difference between domestic and international tuition fees. Since tuition is not charged in
the summer session, a fee differential is not paid for summer term. International M.Sc.
students receive three such payments and Ph.D. students receive seven or eight. Students
who take a leave in the summer term will find themselves in a situation where they are
short a fee differential because taking a summer leave means that they will be registered
for an additional fall or winter term.
To illustrate: An international M.Sc. student who starts in September 2020 is entitled to
three fee differentials to pay their international tuition fees in September 2020, January
2021, and September 2021. If the student is registered in the Summer 2021 term and
making progress towards degree completion, they do not pay fees. However, if this
student instead takes a leave in Summer 2021, and therefore requires an additional term
to complete their program in January 2022, they will be responsible for paying the
international fees in the additional term — a very large amount!
Science can drop down to the M.Sc. program. In either case, the student's guaranteed
funding period will be reduced to 17 months, the limit for the M.Sc. program. If the
student has been funded for more than 17 months, their funding will be terminated. A
Program Transfer form must be submitted to make the switchover official.
Appeals
Graduate students may appeal the decisions made by their Ph.D. supervisory committee,
or by a course instructor. The procedures for such an appeal are described in the SGS
Calendar (see SGS Academic Appeals Policy).
Doctor of Philosophy (PhD) CONTACT US
University of Toronto - Department of Computer Science gradoffice@cs.toronto.edu
40 St George Street, Room 4283 web.cs.toronto.edu/graduate
Toronto, ON, M5S 2E4 +1 416 978 7816