GROOTEGELUK

OPERATIONAL STANDARD (OS)

OS NUMBER:

OS 1.1
SUBJECT:
DATE ISSUED:
PREMISES AND HOUSEKEEPING
2017 - 12 - 04
REVISION NUMBER:

INDEX
NUMBER CONTENT PAGE

1. Scope .....................................................................................................................
2
2 Purpose ..................................................................................................................
2
3. References .............................................................................................................
2
4. Definitions and Abbreviations ................................................................................. 2
5. Applicability .............................................................................................................
2
6. Specific Requirements ............................................................................................ 2
7. Monitoring / Inspections / Audits ............................................................................. 6
8. Records ..................................................................................................................
6
9. Approval..................................................................................................................
7
Addendum Index ..................................................................................................... 8

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 1. SCOPE

All specific requirements for this standard is applicable to the whole GG Complex

2. PURPOSE

The purpose of this operational standard is to ensure that all structures,

buildings, floors and the mining area is kept in a clean, safe and healthy
conditions, the natural environment is affected minimally and also to ensure that
the required level physical security is maintained at all times

3. APPLICABLE STANDARDS

None

4. DEFINITIONS AND ABBREVIATIONS

GG - Grootegeluk.

5. APPLICABILITY ON EMPLOYEES

All employees and contractors on GG Complex must comply with this

Operational Standard.

6. SPECIFIC REQUIREMENTS

6.1 Structures
a. Building
i. Walls
No signs of significant damage.

b. Ceilings
No loose ceiling panels or sign of sagging.

c. Car Port Areas

Structure must be securely fastened and free of defects. No sign of
loose roof sheeting.

6.2 Workshops
Cladding and steel must be secured and free of significant defect.

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 6.3 Floors
Evident and obvious damage must be investigated and repaired.
In areas where potential slipping hazard exist (e.g. change houses and
lathes) the necessary measures should be taken (e.g. non-slip surfacing,
shoes, etc.)

Correct

Incorrect – Slipping hazard

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 Floors where oil, acid other products that may be harmful to the
environment or structures are used, must be inspected to ensure it is free
of cracks and all joints are properly sealed.

Walkways and passages must be clean and free of obstructions. Where

specific areas are identified for stacking and storage, ensure everything is
neatly stacked/stored.

Damages and/or any permanent condition that can cause slip/trip and fall
must be identified, reported and repaired.

6.4 Doors

a) General Doors

 Wooden Doors
 Aluminium Doors
 Glass Doors
 Sliding Doors
 Steel Doors
 Doors containing self-closing mechanism
 Safe Doors (Strong room doors)
 Security Doors (Trelli / safety )

All doors which provide access to buildings, offices, stores and workshops
has to be in good working order. Hinges secured, handles not broken and
easily open and closed.

All sliding door guides are free of obstructions and dirt and securely
fastened. Glass should be free of cracks and should be clearly
marked on glass with appropriate markings to prevent persons from
walking into closed doors.

Door containing self-closing mechanism are in good working order.

b) Workshop Doors

 Sliding Doors
 Rollup Doors
 Doors fitted with counterweights (electrical & mechanical)

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  Hanging Doors
 Hinged steel doors

All door guides are free of obstructions and dirt and securely fastened.
Rollup doors must easily open and close. All types of mechanical or
electrical mechanisms to open and close doors must be secured
properly, and in good working order, inspected and maintained.
All doors including doors with counterweights must be visually
inspected and in good working order.
All safety mechanisms / pins must be present, inspected and in good
working order.

6.5 Windows

All windows which can be opened and closed must be equipped with a
latch and sliding mechanism which is in a good working order.

Windows of rooms in which valuable or sensitive assets and/or

information is housed must be equipped with suitable burglar bars.

It is good practice to keep windows closed and latched to prevent

monkey, cats and dust from entering the building.

Broken windows must be reported to supervisor for replacement as

soon as possible.

Incorrect – Broken window glass

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 Correct – Window latched and closed

6.6 Locks

Where it is required to prevent unauthorised entry, doors and gates

must be fitted with lockable device that is in good working order. Defect
lockable devices must be reported to supervisor for replacement as
soon as possible.

The General Isolation and lock out procedure is not applicable form this
standard. Ref: SPI/GG/J00.035

7 MONITORING / INSPECTION / AUDITS

Monthly inspections will be conducted to ensure compliance to the standard.

Internal and External Audits are conducted to ensure compliance

8 RECORDS

Record Reference Description Storage Retention

Name in this Period
Document
OS 1.1 Addendum Checklist Black One Year
Premises A used to File
Housekeeping inspect
Building and
floors

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 INDEX OF ADDENDUMS

This page must be completed if there are any addendums applicable on this
procedure.

ADDENDUM NUMBER DESCRIPTION OF ADDENDUM

Addendum A Checklist – Premises and

housekeeping

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 Addendum A OS 1.1
Checklist - Premises and housekeeping
AREA: SHEC BUILDING YEAR: 2017

NOTE
REPORT ALL DEVIATIONS ON THE DEVIATION REPORT

LEGEND: 01 = correct 02 = defect 03 = N/A

WALLS GENERAL DOORS

1. No signs of significant damage. 1. Hinges secured, handles not broken and easily open and closed.
2. All sliding door guides are free of obstructions and dirt and securely
CEILING fastened.
1. No loose ceiling panels or sign of sagging. 3. Glass doors should be clearly marked on glass with appropriate
markings and free of cracks
CAR PORT AREAS 4. Door containing self-closing mechanism are in good working order.
1. Structure must be securely fastened and free of defects. No sign of
loose roof sheeting. WORKSHOP DOORS
1. All door guides are free of obstructions and dirt and securely fastened
WORKSHOPS 2. Rollup doors must easily open and close
1. Cladding and steel must be secured and free of significant defect 3. All types of mechanical or electrical mechanisms to open and close
doors must be secured properly.
FLOORS 4. All safety mechanisms / pins must be present, inspected and in good
1. No Evident and obvious damage working order
2. No potential slip and trip hazards
3. Free of cracks and all joints are properly sealed where oil, acid other LOCKS
harmful products are stored and used. 1. Lockable device that is in good working order.
4. Walkways and passages must be clean and free of obstructions.

WINDOWS
1. All windows which can be opened and closed must be equipped with a
latch and sliding mechanism which is in a good working order.
2. Where windows are fitted with burglar bars must be securely fastened.
3. No broken windows (Glass / Frames)

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
ITEM

GENERAL DOORS

WALLS

FLOORS

LOCKS
EXAMPLE
DATE INSPECTED

INSPECTOR’S INITIALS

AUDIT/SPOT CHECK

(Initials and date)

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