OS 1.4 Hygiene Facilities Rev 3

GROOTEGELUK
OPERATIONAL STANDARD (OS)

OS NUMBER:
OS 1.4
SUBJECT:
DATE ISSUED:
HYGIENE FACILITIES
2017 - 12 - 04
REVISION NUMBER:
INDEX
NUMBER CONTENT PAGE
1. Scope .....................................................................................................................
2
2 Purpose ..................................................................................................................
2
3. References .............................................................................................................
2
4. Definitions and Abbreviations ................................................................................. 2
5. Applicability .............................................................................................................
2
6. Specific Requirements ............................................................................................ 2
7. Monitoring / Inspections / Audits ............................................................................. 4
8. Records ..................................................................................................................
4
9. Approval..................................................................................................................
5
Addendum Index ..................................................................................................... 6
OS Number OS 1.4 Revision 3 Page 1 of 12

Subject HYGIENE FACILITIES
THIS IS A CONTROLLED DOCUMENT

DT-Q-010
Template Revision 04
1. SCOPE
All specific requirements for this standard is applicable to the whole GG Complex
2. PURPOSE
To enusure that eating facilities, changehouses, ablution facilities, kitchens and

tearooms are continually kept clean and hygienic to prevent ill health.
3. REFERENCES
OH Act (Act 85 of 1993)

SANS 10400-O / 2011
4. DEFINITIONS AND ABBREVIATIONS
GG - Grootegeluk
5. APPLICABILITY
All employees and contractors on GG Complex must comply with this

Operational Standard.
6. SPECIFIC REQUIREMENTS
6.1 Ablution Facilities
Urinals and toilets must be descaled as per cleaning contract schedule.
All entrances to ablution facilites are not allowed to be locked from the outside,
except ladies change houses. Toilet doors should be lockable from the inside.
Washing of hands in basins meant for cutlery is not permitted.

All employees are responsible to keep hygiene facilities neat and tidy.
Any defective equipment and pollution associated with hygiene facilities should
be reported to the supervisor or responsible person for that specific facilty as
soon as possible.


DT-Q-010
6.2 Kitchens, Tearooms and other eating facilities
Refuse bins should be emptied and cleaned daily to prevent the attraction of
pests.
Clean-up after yourself.
Foodstuffs may not be stored in areas not designed or designated for the storage
of food
Responsible persons to conduct monthly inspections in hygiene facilities by

means of a checklist. All deviations are recorded in the deviation register and
reported to be rectified.
Foodstuff may only be stored in fridges (if available and required), and cabinets
designed for that purpose.
All cleaning chemicals must be separately stored from foodstuff.
6.3 Change houses
Responsible persons to conduct monthly inspections in change houses by

reported to be rectified
All employees to report any complaint or deviations in changehouse logbook.
6.4 Canteens
Responsible persons to conduct monthly inspections in the canteen by means of

a checklist. All deviations are recorded in the deviation register and reported to
be rectified
Food should be stored separately (Raw & Cooked). Store separate from any
chemicals.
Pest control should be applied to prevent the attraction of pests
6.5 Safety Showers
Responsible persons to conduct monthly inspections on the safety showers by

reported to be rectified


DT-Q-010
7 MONITORING / INSPECTION / AUDITS
Monthly inspections will be conducted to ensure compliance to the standard.

Internal and External Audits are conducted to ensure compliance
8 RECORDS
Record Reference Description Storage Retention

Name in this Period
Document
Fixed 6.1 Ablution Checklist to Black File 1 Year
Ablution Facilities Inspect Fixed
Facilities Ablution
Facilities
Mobile 6.1 Ablution Checklist to Black File 1 Year
Ablution Facilities Inspect Mobile
Facilities Ablution
Facilities
Kitchens, 6.2 Kitchens, Checklist Black File 1 Year
Tearooms Tearooms and Kitchens,
and other other eating Tearooms and
eating facilities other eating
facilities facilities
checklist
Change 6.3 Change Checklist to Black File 1 Year
houses houses inspect
checklist Change
houses
Canteens 6.4 Canteens Checklist to Black File 1 Year
checklist inspect
Canteens
Safety 6.5 Safety Checklist to Black File 1 Year
Shower Showers inspect Safety
Inspection Showers


DT-Q-010

DT-Q-010
INDEX OF ADDENDUMS
This page must be completed if there are any addendums applicable on this
procedure.
ADDENDUM NUMBER DESCRIPTION OF ADDENDUM
Addendum A Ablution Facilities

Addendum B Mobile Ablution Facilities
Addendum C Kitchens, Tearooms and other eating
facilities checklist
Addendum D Change houses checklist
Addendum E Canteens checklist
Addendum F Safety Shower Inspection


DT-Q-010
ADDENDUM A OS 1.4a
Hygiene Facilities – Fixed Ablution Facilities
AREA: SHEC BUILDING YEAR: 2017
NOTE
REPORT ALL DEVIATIONS ON THE DEVIATION REPORT
LEGEND: 1 – CLEAN 2 – DIRTY 3 – DAMAGED 4 – FAULTY 5 – MISSING 6 – N/A

CHECK JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
1. Water supply
2. Plumbing (leakages)
3. Housekeeping
4. Walls
5. Floors
6. Windows
7. Doors
8. Toilet bowls & seats
9. Urinals
10. Hand drying facilities
11. Showers
12. Hand wash basins
13. Soap and soap dispenser
14. Toilet paper
15. Sanitary bins
16. Drains
EXAMPLE
17. Extraction fans running
18. Ventilation
19. Lights
20. Are there any bad odors?
Date Inspected
Inspector’s Initials
Spot Check / (Initials and date)


DT-Q-010
ADDENDUM B OS 1.4b
Hygiene Facilities – Mobile Ablution Facilities
AREA: PIT YEAR: 2017
NOTE

1. Water supply
3. Housekeeping
4. Walls
5. Floors
6. Windows
7. Doors
9. Urinals
EXAMPLE
11. Showers

13. Soap and soap dispenser
14. Toilet paper
15. Sanitary bins
16. Drains
18. Ventilation
19. Lights
Date Inspected


DT-Q-010
ADDENDUM C OS 1.4c
Hygiene Facilities – Kitchens, Tearooms and other eating facilities.
AREA: SHEC BUILDING YEAR: 2017
NOTE

1. Water supply (Hot and Cold)
3. Housekeeping
4. Walls
5. Floors
6. Windows
7. Doors
EXAMPLE
8. Working surfaces
9. Microwave
10. Sinks and drains
11. Stoves
12. Deep freeze
13. Refrigerator
14. Water Fountains
15. Kettle / Hydra boil / Urns
16. Chairs and tables
18. Leakages on freezers / air cons
19. Are all lights working?
20. Food separately stored from
chemicals
21. Are pests controlled?
Date Inspected


DT-Q-010
ADDENDUM D OS 1.4d
Hygiene Facilities – Change houses.
AREA: BLOCK A YEAR: 2017
NOTE
1. Logbook
2. Notice Board (Drowning)
3. Water supply (Hot and Cold)
5. Housekeeping
6. Walls
7. Floors
8. Windows
9. Doors
11. Urinals
13. Showers
14. Shower curtain
EXAMPLE
16. Soap and soap dispensers
17. Toilet paper
18. Sanitary bins
19. Refuse bins
20. Drains
22. Ventilation
23. Lights
25. Lockers
26. Benches
27. Access Control (Ladies Change

house)
Date Inspected


DT-Q-010
ADDENDUM E OS 1.4e
Hygiene Facilities – Canteen.
AREA: GG CANTEEN YEAR: 2017
NOTE

1. Water supply
3. Housekeeping
EXAMPLE
4. Walls
5. Floors
6. Windows
7. Doors
8. Working surfaces
9. Food wrapper
10. Warming cabinet
11. Counter
12. Sinks and drains
13. Stoves
14. Deep Fryer
15. Deep freeze
16. Refrigerator
17. Store room
18. Filter and fan (Hood)
19. Chairs and tables
21. Leakages on freezers / air cons
22. Are all lights working?
23. Fire extinguisher?
24. Food separately stored?
25. Pests controlled?
26.
27.
28.
Date Inspected


DT-Q-010
ADDENDUM F
OS 1.4f
SAFETY SHOWER INSPECTION
AREA: BATTERY STORE YEAR: 2017
NOTE
ID NO DEPARTMENT JAN FEB MAR APR JUN JUL AUG SEP OCT NOV DEC
MAY
EXAMPLE
1. Is the water valves
open?
2. Are there any leaks?
3. Is the shower head

clean?
4. Is the eyewash head

clean?
5. Are the showers

working?
6. Are they free from

obstruction?
7. Is it easily accessible?
8. Test shower for proper

water flow
DATE
INSPECTOR’S INITIALS
SPOT CHECK/AUDIT
(Initials and date)


DT-Q-010

OS 1.4 Hygiene Facilities Rev 3

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GROOTEGELUK

OPERATIONAL STANDARD (OS)

OS Number OS 1.4 Revision 3 Page 1 of 12

THIS IS A CONTROLLED DOCUMENT

To enusure that eating facilities, changehouses, ablution facilities, kitchens and

OH Act (Act 85 of 1993)

4. DEFINITIONS AND ABBREVIATIONS

All employees and contractors on GG Complex must comply with this

6.1 Ablution Facilities

Urinals and toilets must be descaled as per cleaning contract schedule.

Washing of hands in basins meant for cutlery is not permitted.

OS Number OS 1.4 Revision 3 Page 2 of 12

THIS IS A CONTROLLED DOCUMENT

Clean-up after yourself.

Responsible persons to conduct monthly inspections in hygiene facilities by

All cleaning chemicals must be separately stored from foodstuff.

6.3 Change houses

Responsible persons to conduct monthly inspections in change houses by

All employees to report any complaint or deviations in changehouse logbook.

Responsible persons to conduct monthly inspections in the canteen by means of

Pest control should be applied to prevent the attraction of pests

6.5 Safety Showers

Responsible persons to conduct monthly inspections on the safety showers by

OS Number OS 1.4 Revision 3 Page 3 of 12

THIS IS A CONTROLLED DOCUMENT

Monthly inspections will be conducted to ensure compliance to the standard.

Record Reference Description Storage Retention

OS Number OS 1.4 Revision 3 Page 4 of 12

THIS IS A CONTROLLED DOCUMENT

THIS IS A CONTROLLED DOCUMENT

ADDENDUM NUMBER DESCRIPTION OF ADDENDUM

Addendum A Ablution Facilities

OS Number OS 1.4 Revision 3 Page 6 of 12

THIS IS A CONTROLLED DOCUMENT

LEGEND: 1 – CLEAN 2 – DIRTY 3 – DAMAGED 4 – FAULTY 5 – MISSING 6 – N/A

14. Toilet paper

15. Sanitary bins

20. Are there any bad odors?

Spot Check / (Initials and date)

OS Number OS 1.4 Revision 3 Page 7 of 12

THIS IS A CONTROLLED DOCUMENT

LEGEND: 1 – CLEAN 2 – DIRTY 3 – DAMAGED 4 – FAULTY 5 – MISSING 6 – N/A

12. Hand wash basins

14. Toilet paper

15. Sanitary bins

17. Extraction fans running

20. Are there any bad odors?

Spot Check / (Initials and date)

OS Number OS 1.4 Revision 3 Page 8 of 12

THIS IS A CONTROLLED DOCUMENT

LEGEND: 1 – CLEAN 2 – DIRTY 3 – DAMAGED 4 – FAULTY 5 – MISSING 6 – N/A

Spot Check / (Initials and date)

OS Number OS 1.4 Revision 3 Page 9 of 12

THIS IS A CONTROLLED DOCUMENT

2. Notice Board (Drowning)

3. Water supply (Hot and Cold)

10. Toilet bowls & seats

12. Hand drying facilities

14. Shower curtain

15. Hand wash basins

17. Toilet paper

18. Sanitary bins

19. Refuse bins

21. Extraction fans running