CONTRACT / COMMITMENT REGISTER

UPDA
UPDATE UPDATE TE BY: UPDATE UPDATE UPDATE UPDATE UPDATE UPDATE UPDATE UPDATE UPDATE UPDATE UPDATE UPDATE UPDATE UPDATE UPDATE
BY: PA BY: PA PA BY: PA BY: PA BY: PA BY: PA BY: PA BY: PA BY: PA BY: CA BY: CA* BY: CE* BY: Payables* Auto BY: CA BY: CA BY: CA BY: CA
Contract Reference VALUE Validity Period Committed Cost (in Transaction Currency) Cost Stewardship D&A Policy
Type No Rev Contractor / Vendor / Supplier Description USD @ DOAG Start End Status Amount Est WIP Invoiced Pct Charge Code Manager App Comp Contract Contract Administrator Controls
Cur Value Exch Rate Owner Engineer

WO 650239 0 HITRON LIMITED PGK 50,356 17,121 31-May-11 30-May-12 OPEN 50,356 0.0% 619/10003.1.01.01.03 JIM COLLINS BEN TURNER BEN TURNER IBRAHIM MOHAMMAD
SA A650238 0 NEWSAT SERVICES PTY LTD AUD 7,200 6,480 1-Jul-11 30-Jun-12 OPEN 7,200 0.0% 619/10003.1.01.01.03 JIM COLLINS N NA BEN TURNER BEN TURNER IBRAHIM MOHAMMAD
SA A2254030 3 SUNERGOS LLC USD 2,000,000 2,000,000 1-Jan-11 31-Mar-12 OPEN 2,000,000 0.0% 619/10000.1.01.01.04 JIM COLLINS N NA JIM COLLINS ANDREW KENYON IBRAHIM MOHAMMAD
SA A2254027 3 SUNERGOS LLC USD 2,400,000 2,400,000 1-Jan-11 31-Mar-12 OPEN 2,400,000 726,050 698,032 30.3% 90020667 JIM COLLINS N NA JIM COLLINS ANDREW KENYON IBRAHIM MOHAMMAD
WO 0495-5908 0 WILKENS WEATHER TECHNOLOGY USD 123,825 123,825 18-Oct-10 31-Dec-13 OPEN 123,825 36,025 30,376 29.1% 619/10001.1.01.01.05 JIM COLLINS JIM SMITH SEAN CRAIG IBRAHIM MOHAMMAD
SFA A650521 0 GIGIRA DEVELOPMENT CORPORATION LIMITED (GDC) PGK 600,000 226,415 14-Jul-11 30-Jun-12 OPEN 600,000 150,000 35,444 25.0% 619/10001.1.01.01.10 JIM COLLINS L Y MIKE MARKS/KUMARI ANDERSON PAUL FEARMAN/RICHARD HAGUAI IBRAHIM MOHAMMAD
WO P6671 0 GOBE FIELD ENGINEERING PGK 650,000 222,603 23-Jan-11 22-Jan-12 OPEN 650,000 400,216 61.6% 619/10001.1.01.01.10 JIM COLLINS H Y MIKE MARKS/KUMARI ANDERSON PAUL FEARMAN/RICHARD HAGUAI IBRAHIM MOHAMMAD
WO P6460 0 HIDES GAS DEVELOPMENT COMPANY LTD PGK 2,790,000 955,479 1-Jan-11 31-Dec-11 OPEN 2,790,000 1,723,725 580,175 61.8% 619/10001.1.01.01.10 JIM COLLINS H JIM SMITH BRYANT ALLEN/DAVE EKINS IBRAHIM MOHAMMAD
WO P6670 0 KIKORI OIL INVESTMENTS LIMITED PGK 1,400,000 476,000 24-Jan-11 23-Jan-12 OPEN 1,400,000 1,040,157 545,848 74.3% 619/10001.1.01.01.10 JIM COLLINS H MIKE MARKS/KUMARI ANDERSON PAUL FEARMAN/RICHARD HAGUAI IBRAHIM MOHAMMAD
WO P6525 0 KIKORI OIL INVESTMENTS LIMITED PGK 550,000 197,133 3-Dec-10 30-Nov-12 OPEN 550,000 465,267 263,940 84.6% 619/10001.1.01.01.10 JIM COLLINS H MIKE MARKS/KUMARI ANDERSON PAUL FEARMAN/RICHARD HAGUAI IBRAHIM MOHAMMAD
WO 650122 0 MAKA INVESTMENT CORPORATION PGK 600,000 205,479 6-Apr-11 5-Apr-12 OPEN 600,000 276,923 83,364 46.2% 619/10001.1.01.01.10 JIM COLLINS H MIKE MARKS/KUMARI ANDERSON PAUL FEARMAN/RICHARD HAGUAI IBRAHIM MOHAMMAD
WO P6333 - B 0 MANANDA UMBRELLA JOINT VENTURE LTD PGK 500,000 175,527 9-Dec-10 8-Dec-11 OPEN 500,000 251,257 104,210 50.3% 619/10001.1.01.01.10 JIM COLLINS H Y MIKE MARKS/KUMARI ANDERSON PAUL FEARMAN/RICHARD HAGUAI IBRAHIM MOHAMMAD
WO P6669 0 MANANDA UMBRELLA JOINT VENTURE LTD PGK 400,000 136,986 17-Jan-11 16-Jan-12 OPEN 400,000 276,923 215,923 69.2% 619/10001.1.01.01.10 JIM COLLINS H Y MIKE MARKS/KUMARI ANDERSON PAUL FEARMAN/RICHARD HAGUAI IBRAHIM MOHAMMAD
WO P6744 0 MANANDA UMBRELLA JOINT VENTURE LTD PGK 2,000,000 72,000 10-Feb-11 31-Dec-11 OPEN 200,000 145,455 113,217 72.7% 619/10001.1.01.01.05 JIM COLLINS H Y MIKE MARKS/KUMARI ANDERSON PAUL FEARMAN/RICHARD HAGUAI IBRAHIM MOHAMMAD
WO P6510 3 MANANDA UMBRELLA JOINT VENTURE LTD Work Complete / All invoices received. PGK 2,036,679 729,992 30-Oct-10 31-Dec-11 Closed 2,036,679 2,036,679 2,036,679 100.0% 619/10001.1.01.01.05 JIM COLLINS Y Y MIKE MARKS/KUMARI ANDERSON Tamra Lambeth IBRAHIM MOHAMMAD
WO P6636 0 OILMIN FIELD SERVICES LTD PGK 1,000,000 358,423 29-Dec-10 10-Jan-12 CLOSED 1,000,000 0 0.0% 619/10001.1.01.01.02 JIM COLLINS MIKE MARKS/KUMARI ANDERSON SHARON BOPELE IBRAHIM MOHAMMAD
WO 650088 1 PLACEMENTS (PNG) LTD PGK 30,000 10,274 1-Apr-11 31-Mar-12 OPEN 30,000 25,000 0 83.3% 619/10001.1.01.01.10 JIM COLLINS N NA JIM COLLINS BEN ANGELI IBRAHIM MOHAMMAD

SFA - Short Form Agreement 18

TOTAL 17,138,060 8,313,738 15,338,060 7,553,676 4,707,208 30.69%

A

Sub-total USD 4,523,825 4,523,825 4,523,825 762,075 728,408 16.10%

Sub-total AUD 7,200 6,480 7,200 - - 0.00%

Sub-total PGK 12,607,035 3,783,433 10,807,035 6,791,601 3,978,800 36.82%

Sub-total SGD - - - - -

ExxonMobil Proprietary 1 OF 12
Vendor Vendor ID - Assigned by Procurement
ID Procurement is responsible for input into Register

Contract Reference Contract Reference – Type agreed to by CA and Procurement based on Requisi
Type No Rev Procurement is responsible for input into Register. Post: Type / No. / Rev (wher

Contractor / Vendor / Contractor / Vendor / Supplier – Full Name o

Supplier Procurement is responsible for input into R

VALUE

Cur Value
nd Procurement based on Requisition information / requirements.
ister. Post: Type / No. / Rev (where applicable)

r / Vendor / Supplier – Full Name of party, and should be consistent with Vendor ID.
ment is responsible for input into Register.

VALUE Contract Value – Procurement is responsible for input of these fields into Register.
USD @ DOAG Value should be listed in the Currency of the Contract – Currency should be shown in respective column.
Exch Rate USD @ DOAG Exchange Rate – To be determined at Original Contract and consequent change order ra

Validity Period Validity Period Start – This is the date which the Contract is valid and scope for this
Start Procurement is responsible for input into Register. CA is responsible for validating
No Work can commence without a Contract in Place. Responsibility of the Co

Validity Period Validity Period End - This is the date the Contract expires. Procurement
End CA’s responsible for stewarding this date. Communicate with Contract Owner when
Work cannot continue past the Validity Date. Responsibility of the Contract O

Status – Hard Entry that is the responsibility of the Contract Administra

Status Contract Administrator to monitor validity dates and spent cost. Notify C
Communicate to all parties when Contract is Closed. Makes sure that th

Committed Cost (in Transaction Currency) Commitment Amount –

Amount Cell – Has a formula whe

Committed Cost (in Transaction Currency) Est WIP - Project Contr

Est WIP PCE has the responsibili
PCE has the responsibili

Committed Cost (in Transaction Currency) Invoiced – Invoices amt.

Invoiced Accounts Payable is re

Committed Cost (in Transaction Currency) Pct – Is the calculated P

Pct

Cost Stewardsh
Code

Cost Stewardsh

Cost Stewardsh
own in respective column.
nsequent change order rates as per Controllers/Treasury.

is valid and scope for this particular Contract Scope can commence.
s responsible for validating date & communicating Start Date to Contract Owners.
Responsibility of the Contract Owner; Field Rep and/or Requisition Initiator.

s. Procurement is responsible for input into the Register.

with Contract Owner when end date is approaching. Either close the Contract (advise Contractor) on expiry date or issue a revision, if requ
sibility of the Contract Owner &CA.

f the Contract Administrator.

s and spent cost. Notify Contract Owner when Revision is required.
Closed. Makes sure that the Contractor knows that the Contract is Closed.

Commitment Amount – Contract Administrator is responsible for inputting the Committed Amount. Note that sometimes the commitmen
Cell – Has a formula where, when the CA has hard entered that the Contract is “Closed”…... The Amount will default to the Est WIP amou

Est WIP - Project Controls Engineer (PCE) is responsible for updating WIP each month. Timing: After receipt of IPES Actuals for clarity
PCE has the responsibility of maintaining details in Contractor/Vendor Report, BFS and on this Register.
PCE has the responsibility to check Actuals and correcting WIP, when required.

Invoiced – Invoices amt. recorded in IPES (helps in correcting miscodes)

Accounts Payable is responsible for entering Invoiced Cost. (Currently being posted by PCEs…..due to Accounting not being involved. N

Pct – Is the calculated Percent of Spent Cost (WIP) vs Commitment

Cost Stewardship ????????????????

Cost Stewardship ????????????????

Sort

Cost Stewardship Contract Manager – Senior Manager with Cost Stewardship

Manager ????????????????????
 D&A Policy Drug & Alcohol Policy Applicable: Contract Administrator
App

D&A Policy Drug & Alcohol Policy Compliant – CA responsible for input. Contract Administr
Comp Contract Owner to assist CA in obtaining documentation

Contract Owner Contract Owner ??????????????

Contract
Administrator Contract Administrator – Ultimately

Controls
Engineer
expiry date or issue a revision, if required.

Note that sometimes the commitment is not the same amount as the Contract Value.
ount will default to the Est WIP amount that the Cost Engineer and Contract Administrator has estimated. CA should confirm with PCE when

ter receipt of IPES Actuals for clarity

e to Accounting not being involved. Need to rectify.

 t Administrator to insert a “Y” where Contract contains D&A Policy. “NA” where non applicable

onsible for input. Contract Administrator is responsible for having proof of compliance to the Policy. 7-Page 1-Page
ocumentation

???????????

Contract Administrator – Ultimately Responsible for overall administration of Contract.

Project Controls Engineer – Key role in managing the “health” of the Contract and Cost information.

Procurement
Administrator Procurement Administrator – Point of Contact for Requisitions, Contract Generation and Revisions. Proc
hould confirm with PCE when Contracts are closed.
neration and Revisions. Proc Function Sppt.
1. Question => What Does WIP Mean?
Answer => WIP = Work-in-progress Work that has not been completed but has already incurred a capital investme
This is usually recorded as an asset on the balance sheet. Work in progress indicates any good that is not conside

2. Question => Acronyms for Contract Register

CE = Control Engineer
CO = Contract Owner
PA = Procurement Administrator
PCE = Project Control Engineer
WIP = Work in Progress
ncurred a capital investment from the company.
y good that is not considered to be a final product, but must still be accounted for because funds have been invested toward its production
ed toward its production