General Ledger Accounting: Basic Settings

Sl.No. Particulars
I Enterprise Structure
1 Creation of Company
2 Creation of Company Code
3 Assign Company Code to Company
4 Creation of Business Areas
II Fiscal Year
1 Creation of Fiscal Year Variant
2 Assign Company Code to Fiscal Year Variant
III Chart of Accounts
1 Creation of Chart of Accounts
2 Assign Company Code to Chart of Accounts
3 Define Account Groups
4 Define Retained Earnings Account
IV Posting Periods
1 Define Posting Period Variant
2 Assign Company Code to Posting Period Variant
3 Open and Close Posting Periods
V Document Types and Number Ranges
1 Define Document Types
2 Define Number Ranges
VI Tolerances
1 Define Tolerance Groups for G/L Accounts
2 Define Tolerance Groups for Employees
3 Assign Users to Tolerance Groups
VII Field Status
1 Define Field Status Variants
2 Assign Company Code to Field Status Variants
VIII Global Parameters
1 Enter Global Parameters
IX Foreign Currency Settings
1 Check Exchange Rate Types
2 Define Translation Ratios for Currency Translation
3 Enter Exchange Rates
4 Specify Default Exchange Rate Type in Document Type
X Creation of G/L Accounts
1 Creation of G/L Account at Chart of Accounts Level
2 Creation of G/L Account at Company Code Level

3 Creation of G/L Account Centrally

XI Other Transactions
Copy Company Code Settings from one Company Code to
1
another
2 Copy Number Ranges from one Company Code to another
3 Copy Number Ranges from one Fiscal Year to another
4 To see the changes in the G/L Account Master
5 Define Posting Keys
6 Define Line Item Text Templates
7 Define Countries - Define Group Currency
8 Define Additional Local Currencies for Company Code
9 Define Account Assignment Model
10 Define Fast Entry Screens
11 Accounting Editing Options
Reset Transaction Data - Delete Transaction Data in a Company
12
Code
13 Deleting Master Data - Customers, Vendors & G/L Accounts
14 Transport Chart of Accounts
15 Copy G/L Accounts from One Company Code to another
16 Copy Chart of Accounts and Account Determinations
17 Delete Chart of Accounts
18 Display Intercompany Document
19 Define Clearing Accounts for Intercompany Transactions
c Settings   Document Posting and Other Transactions

Transaction Code Sl.No. Particulars

I Document Posting
OX15 1 G/L Document Posting
OX02 2 Post Outgoing Payment for G/L Accounts
OX16 3 G/L Account Posting - Enjoy Transaction
OX03 4 Posting a Document with reference to another Document
5 Display Document
OB29 6 Change Document
OB37 7 Display G/L Account Balances
Display G/L Account Balances for Open Item Managed
8
A/cs
OB13 II Document Parking
OB62 1 Creation of Parked Document
OBD4 2 Display Parked Documents
OB53 III Hold Documents
Run Program "RFTMPBLU" for conversion of Held
1
Documents
Creation of Hold Document: From the Menu
OBBO 2
DocumentàHold
OBBP 3 Display Held Documents
OB52 IV Sample Documents
1 Creation of Number Range "X2" for Sample Documents
OBA7 2 Creation of Sample Document
FBN1 3 Display Sample
Posting Documents
of a Document with reference to Sample
4 Document (or) F-02 : From the Menu DocumentàPost with
OBA0 V Reference
Recurring Documents
OBA4 1 Creation of Number Range "X1" for Recurring Documents
OB57 2 Creation of Recurring Document
3 Display of Recurring Document
Posting of Transactions by using Recurring Document
OBC4 4
templates by way of Batch Input Session
OBC5 5 Change Recurring Document
6 Define Document Change Rules
OBY6 VI Reversals
1 Individual Reversal
OB07 2 Mass Reversal
OBBS 3 Reversal of a Reversed Document
OB08 4 Reversal of a Cleared Item
OBA7 5 Accrual/Deferral Reversal
VII Accrual/Deferral Documents
FSP0 1 Creation of Reversal Reason
FSS0 2 Creation of Accrual/Deferral Document
3 Reversal of Accrual/Deferral Document
FS00
VIII Other Transactions - Technical
 1 To View Transport Request
EC01 2 To Post Batch Input Session
OBH1 3 Table Maintenance View Screen
OBH2 4 To View Spool Requests
FS04 5 To View Background Jobs
OB41 6 ABAP Data Dictionary
OB56 7 ABAP Data Browser
OY01 8 ABAP Editor
OB22 9 SAP Quick Viewer
FKMT 10 Maintain Validation
O7E6 11 Activate Validation
FB00 12 Maintain Substitution
OBR1 13 Activate Substitution
OBR2
OBY9
OBY2
OBY7
OBY8
FBU3
OBYA
 
 
er Transactions

Transaction Code

F-02
F-07/F-53
FB50
FBR2
FB03
FB02
FS10N
FBL3N

F-65/FBV1
FBV0

SE38
F-02
FB11

FBN1
F-01
FBM3
FBR2

FBN1
FBD1
F.15
F.14
FBD2
OB32

FB08
F.80
FBR2
FBRA
F.81

FBS1
F.81
SE01; SE09; SE10
SM35
SM30
SP01
SM37
SE11
SE16
SE38
SQVI
GGB0
OB28
GGB1
OBBH
 Definitions
Company Code: The smallest organizational unit of Financial Accounting for which a complete self-conta
drawn up for purposes of external reporting.

Company code Is used to create legally required balance sheet and income statement

Business Area: An organizational unit of financial accounting that represents a separate area of operatio
organization and to which value changes recorded in Financial Accounting can be allocated. You can create
business areas, and 

GL Account: A structure that records value movements in a company code and represents the G/L accou
G/L account has transaction figures that record changes to the account during a posting period. These figu
G/L reporting.

Transactional data is created from invoices, GL entries, receipts, depreciation , tax payments etc

Chart of Accounts: A classification scheme consisting of a group of general ledger (G/L) accounts.
Chart of Accounts contains definitions of GL accounts in a ordered form, you can define a GL account as P
account and also define the account group. GL account groups define the number ranges and type of acco
or Revenue.
GL account groups will let you organize accounts into cash , asset , exp and revenue, each groups has a b
properties and same number ranges.
Number ranges can be intelligent and should easily be recognizable.

Reconcialation accounts connect subledger to the ledger, when an entry is posted to subleger it is automa
subledger has a recon account, and the balances in recon account and subledger should match. For examp
accoutn that has vendor balances, the balances in recon account should match the vendor balances.

GL Account: A structure that records value movements in a company code and represents the G/L accou
G/L account has transaction figures that record changes to the account during a posting period. These figu
G/L reporting. GL Accounts can be created a the Chart of Account level or at the Company code level ( Cen
Account view or central view with Both COA and Company Code.

Functional Area: An organizational unit in Accounting that classifies the expenses of an organization by f
Cost center: An organization unit in controlling that records expenses of a division that consumed goods
Profit center: An organizational unit responsible for generation of revenue.
Vendor Master: A company or individual where goods and services are purchased.
Customer Master: An organization or individual who purchases goods or services.
What is a Document type: Each document type represents a unique business function, and also identifi
SA is for documents posted in Accounting, and the number range is 1000000 11000000, Invoices are of do
receipts are document type DR. This lets you organize and see postings made from subledgers and other o
also has properties that you can assign to each business process such as field status variants.
Posting keys: Will tell the system which account type is being posted, weather it is a debit or credit and
required or not. Account type is “S” for GL postings, “D” customer , “K” Vendor , “A” for asset etc, for 40 p
positive entry i.e the money or value is going up. Posting key 70 is a debit in Asset and value should go up

Master Data VS Transactional Data

Master Data
Data remains unchanged over a period of time
Can be selected from a system menu
Ex: G/L Accounts, Customers, Vendors, Profit center, Cost center etc.

Transactional Data
Data changes with every transaction
Uses master data in conjunction with non-master data.
Ex: Invoices, credit memos, journal voucher etc.