Aee Manual Full CD

Ceylon Electricity Board
OPERATING MANUAL -
AREA ELECTRICAL ENGINEER
MARCH 2016
OPERATING MANUAL -
AREA ELECTRICAL ENGINEER
MARCH 2016
Copyright – FS&PD Branch, Ceylon Electricity Board
No part of this document shall be modified, added or deleted by any parties other than the FS&PD Branch of CEB.
This documents may be reproduced, as a whole without any modifications, by any of the CEB Divisions. Any outside
parties shall obtain the approval of the AGM (CS), CEB for any reproduction.
Documentation History
Date Version No. Description of Changes Author/ Reviewer Remarks
July V.0.0 Original Document Committee Members Forwarded for DCC
2014 Prepared by the Eng. J. Meegoda, Chairman Review and
Committee Appointed Eng. A.L.Z. Hussain, Member Comments Received.
Eng. B.M.U.S. Bandara, Member
Eng. J.L.R.S. Kumara, Member
Eng. (Mrs.) P.H.J. Zoysa, Member
Eng. U.S.H. Ambepitiya, Member
Eng. M.A. Panditharathne, Member
Eng. C.S. Kulasooriya, Member
Eng. M.I.M. Irshad, Member
October V.0.1 Revising and Re-wording Eng. M. N. S. S. Sharifdeen, DCC Comments
2015 for consistency of CE (FS&PM) Accommodated.
complete document. Eng. Ms. Champa Dharmakeerthi,
EE (DD1)
Addition of compliance to
acts & regulatory
requirements.
Suggestions for Improvement

All suggestions for improvement of this document are highly welcome. Any interested
parties may forward their suggestions to DGM (FS&PD), in writing, which may be
considered in the next revision of the document. Any Electrical Engineers of CEB interested
in contributing to the document may also contact the DGM (FS&PD).
Authorized for Distribution by DGM (FS&PD), on instruction of AGM (CS).
Eng. Mervyn Halpe

DGM (FS&PD), Corporate Strategy Division
i
PREFACE
Prior to the re-structuring of the CEB, the various ‘good practices’ adopted and used in CEB had been well documented
and they were regularly updated with new changes. Operation Manuals had been available for reference, nearly for
all executives and hence they were clearly knowledgeable of their expected duties, responsibilities and limitations.
Further, all employees of the CEB and/or those working for CEB had been issued with ‘List of Duties’ or LoD and that
was considered part and parcel of their employment contracts with CEB. Upon transfer to new posts, the LoDs relevant
to the new posts were re-issued
Operating & Functional Manuals for major functional areas of CEB were implemented way back in 1987, with the
approval of the Board. They were in full practice for the purpose of guiding and supporting the officers of relevant units,
in carrying out their duties and responsibilities efficiently and effectively. The subsequent revisions and amendments
to the Manuals were also released as and when necessary and the Manuals were updated promptly.
However, due to various structural and operational changes which had been taking place in the CEB in recent past,
the practice of updating the above manuals discontinued. As a result, practicing and implementing of those Manuals
got slowly diminished.
In the recent past, the importance and need of re-introducing the use of those Manuals was highly felt. Upon the
formation of Functional Strategy & Process Development (FS&PD) Branch, in the latter part of 2012, under AGM
(Corporate Strategy) Division, the Branch initiated this task. The main objectives of the FS & PD Branch is to engage
in development of functional strategies, policy and process development activities. As part of these objectives, FS &
PD Branch is responsible to ensure that all systems and procedures used in CEB are documented and incorporated,
as well as updated in the relevant operating and functional manuals.
One of the initial tasks that the FS&PD Branch embarked on was to revise the existing Area Engineers Manual, which
had not been revised over a long time, to suit the current working environments and challenges. The task of revising
the Area Engineers Manual was entrusted to a committee comprised of Senior Engineers and selected Area Engineers
chosen from each Distribution Division. The committee had taken tremendous efforts and hard work to bring this
manual to this level, after several rounds of discussions and brainstorming sessions with the stakeholders.
This Operating Manual shall be used as a guideline for Area Engineers to carry out their professional and
administrative duties and responsibilities efficiently and effectively. While serving as the essential reference material
for the Area Engineers, it also sets out the official authorities for them to carry out their functional responsibilities.
This is the first step to revise and modernize the Manual and hence, it is anticipated that while implementing this
Manual, there could be suggestions for further improvements to the same. Should any officer perceive the requirement
for any change, in any of the aspects of the Manual, whether it be the organizational structure, systems and procedures
or in the format of the forms, such suggestions for improvements, changes, amendments or deviations shall be
forwarded in writing to DGM(FS&PD). Your valuable contributions are highly welcome.
GENERAL MANAGER, CEB
ii
iii
Revision History
Date Version Revision Description of Changes Revised Approved Remarks

No. File Ref. by: by:
iv
v
OPERATING MANUAL - AREA
ELECTRICAL ENGINEER
CONTENTS
LIST OF ABBREVIATIONS ......................................................................................................................... 1
COMPLIANCE TO ACTS & REGULATORY REQUIREMENTS....................................................................... 3
1. MODE OF OPERATION ..................................................................................................................... 5
1.1 Area Office ........................................................................................................................................ 5
1.2 Organization Structure ...................................................................................................................... 6
1.3 Job Descriptions ................................................................................................................................ 8
2. P&E REGISTER, PLANNING & MAINTENANCE.................................................................................. 9
2.1 Plant & Equipment Register .............................................................................................................. 9
2.1.1 Maintaining and Updating the P & E Register .............................................................................. 9
2.1.2 Maintaining and Updating the P & E Register ............................................................................ 10
2.2 System Maintenance ...................................................................................................................... 11
2.2.1 Scheduled (Routine) Maintenance ............................................................................................. 12
2.2.2 Predictive Maintenance .............................................................................................................. 12
2.2.3 Maintenance Methodology for Various Assets .......................................................................... 12
2.2.4 Corrective Maintenance - Breakdowns....................................................................................... 16
2.3 Annual System Planning.................................................................................................................. 17
2.3.1 Area Connections and Maintenance Plan ................................................................................... 17
2.3.2 Obtaining Transformer Load Readings ....................................................................................... 18
2.3.3 Proposals for System Augmentation .......................................................................................... 18
2.4 Planned Interruptions ..................................................................................................................... 19
2.5 Vegetation Management ................................................................................................................ 19
2.6 CSC Inspection................................................................................................................................. 20
2.7 Supply Reliability ............................................................................................................................. 21
3. SERVICE CONNECTION ................................................................................................................... 23
3.1 General Description ........................................................................................................................ 23
3.2 Providing a new Connection ........................................................................................................... 23
3.2.1 Procedures .................................................................................................................................. 23
3.2.2 Execution of a New Service Connection Job ............................................................................... 24
3.2.3 Opening of a new account .......................................................................................................... 24
3.2.4 Temporary Supplies and Temporary Illumination ....................................................................... 25
4. METERING, BILLING AND REVENUE COLLECTION ......................................................................... 27
4.1 Disconnection of Power supply ....................................................................................................... 27
4.2 Removing of Meters ........................................................................................................................ 28
4.3 Recovery of Arrears ......................................................................................................................... 29
4.4 Reactivation of Finalized accounts .................................................................................................. 29
4.5 Irregularity Reports........................................................................................................................ 30
4.6 Procedure for the Distribution of Monthly Bills .............................................................................. 30
4.7 Procedure for Attending Master Amendments .............................................................................. 31
5. SEAL MANAGEMENT SYSTEM FOR TAMPER – PROOF METER ENCLOSURES ............................... 33
5.1 General ............................................................................................................................................ 33
5.1.1 Procurement & Issue of Seals to Provinces / Meter Lab ............................................................. 34
5.1.2 Issuing to Area Engineers & Other Relevant Units ...................................................................... 34
5.1.3 Issuing & Record keeping of Seals within Areas .......................................................................... 34
5.2 Seal Management Administration................................................................................................... 34
5.3 Installation of Seals.......................................................................................................................... 35
5.4 Breaking of Seals (30A/60A) ............................................................................................................ 36
5.5 Sealing Procedures for 30A Single Phase Supply............................................................................. 36
5.6 Sealing Procedures for 30A & 60A Three Phase Supply .................................................................. 36
5.7 Sealing Procedures for Bulk Supply ................................................................................................. 37
5.7.1 Order Card for Bulk Supply .......................................................................................................... 37
5.7.2 Breaking a Seal (Bulk Supply) ...................................................................................................... 38
5.8 Testing of Meters ............................................................................................................................ 39
6. STORE ARRANGEMENTS & MATERIAL PROCUREMENT ................................................................ 41
6.1 Area and CSC Store Arrangement ................................................................................................... 41
6.1.1 General ........................................................................................................................................ 41
6.1.2 Stock Levels, System Maintenance Materials ............................................................................. 41
6.1.3 Ordinary Connections .................................................................................................................. 41
6.1.4 Organization of Stores ................................................................................................................. 42
6.2 Material Replenishment & Procurement ........................................................................................ 43
6.2.1 Stock Replenishment ................................................................................................................... 43
6.2.2 Material Replenishment Procedure ............................................................................................ 43
6.2.3 CSC Stock Control ........................................................................................................................ 44
6.2.4 Local Purchase of Items not Specified under the Standard Price List ......................................... 44
6.3 Material Issues & Raising Material Issue Advices............................................................................ 45
6.3.1 Service Connection Materials Issue Advice ................................................................................. 45
6.3.2 Notes on Completion of Purchase Order Form .......................................................................... 46
7. DISPOSAL OF MATERIAL & RECORDS............................................................................................. 49
7.1 Material Disposal Procedure ........................................................................................................... 49
7.1.1 General ........................................................................................................................................ 49
7.1.2 Register of Unserviceable and Scraps ......................................................................................... 49
7.1.3 Disposal of Damaged/Unserviceable Inventory Articles............................................................. 52
7.1.4 Disposal of Stock Items ............................................................................................................... 52
7.1.5 Disposal of Vehicles..................................................................................................................... 52
7.1.6 Important notes on disposal of articles ...................................................................................... 53
7.1.7 Disposal of Energy Meters .......................................................................................................... 54
7.1.8 Disposal of Transformers ............................................................................................................ 54
ANNEXURES .......................................................................................................................................... 55
Operating Manual – Area Electrical Engineer
LIST OF ABBREVIATIONS
ABBR Description ABBR Description

ABC Aerial Bundled Conductor MV Medium Voltage
ABS Air Break Switch P&D Planning and Development
Acct. Accountant P&E Plant & Equipment Register
AEE Area Electrical Engineer PCE Provincial Commercial Engineer
AM Area Maintenance PHM Project & Heavy Maintenance
AMU Area Maintenance Unit PIV Paying In Voucher
AR Auto Reclosers PL Code Price List Code
ASK Area Store Keeper PMTU Provincial Meter Testing Unit
BM Bill-Men POS Point of Sale
BS Bulk Supply PS Poles Pre-stressed Concrete Poles
DGM (Commercial &
DGM C&C Corporate) RC Poles Reinforced Concrete Poles
CC Chief Clerk SIN Substation Identification Number
CE Chief Engineer SK Store Keeper
CEB Ceylon Electricity Board SMC Service Main Card
CEE (Area) Chief Electrical Engineer - Area SS Substation
Com Commercial SYA System Augmentation
CR Cost Recovery TV Transfer Voucher
Customer Relationship
CRM Management UGS Underground System
CSC Consumer Service Centre
Distribution Coordination
DCC Committee
DD Distribution Division
DDLO Drop Down Lift Off Switch
DEC Data Entry Clerk
DGM Deputy General Manager
DM Distribution Maintenance
EA Engineering Assistant
EM Energy Management
ES Electrical Superintendent
GPS Global Positioning System
HV High Voltage
IT Information Technology
KPI Key Performance Index
kV Kilo Volt
LBS Load Break Switch
LV Low Voltage
ML Meter Lab
V.0.1/1-03-2016 1|Page
2|Page V.0.1/1-03-2016
COMPLIANCE TO ACTS & REGULATORY

REQUIREMENTS
Compliance to Acts
The Electricity Sector and the CEB are governed by the Sri Lanka Electricity Act No.20 of 2009
and the Ceylon Electricity Board Act of No. 17 of 1969, respectively. Compliance to these acts
and any subsequent amendments to these acts are mandatory, in terms of the operations of
the Area Engineers and their subunits. Area Engineers, thus, shall ensure that the operations
under their purview are in compliance with the said Acts.
Compliance to PUCSL Regulatory Requirements

The Public Utilities Commission of Sri Lanka (PUCSL), time to time, publishes various regulatory
guideline documents to be adopted and adhered to by the Electricity Sector in Sri Lanka. These
documents, once launched, become binding and enforceable, in the interest of Consumers. As
such, it is the duty of the Area Engineers to be aware of their developments and updates and to
bring them in to due practice, in every aspect of the Area operations, as practically as possible.
The latest updated documents are directly available from the PUCSL website.
Following are some of those documents relevant to Distribution Sector;
1. Distribution Code
2. Supply Services Code
3. Statement of Rights and Obligations of Electricity Consumers
Compliance to Safety
In exercising the safety procedures, at various levels of operations, Area Engineers shall seek
for necessary guidelines from the DGM (Occupational Health and Safety). In addition,
compliance to Factories Ordinance No. 45 of 1942 and its subsequent modifications is also
mandatory. The PUCSL Regulations with regard to Electrical Safety and the associated
documents shall also be consulted. The Area Engineers shall ensure that all categories of the
operations, maintenance and construction staff in the Area are given adequate training on the
safety aspects, and are instructed to implement the same in their day-to-day activities.
Compliance to Other Relevant Act

Notwithstanding to whatever acts and regulatory requirements mentioned above, it is the duty
of the Area electrical Engineers to be vigilant of any other acts and regulatory requirements
imposed by the government that are applicable to their realm of duties.
V.0.1/1-03-2016 3|Page
4|Page V.0.1/1-03-2016
1. MODE OF OPERATION
1.1 Area Office

An Area Electrical E gi ee s Office of CEB functions as the primary point of interaction for the
electricity consumers and/or for the general public, with CEB. Thus, the image of the CEB is highly
influenced by effectiveness and efficiency of the services provided by an Area Electrical Engi ee s
Office. The key service responsibilities of an Area Electrical E gi ee s Office towards the consumers
and general public can be defined as below;
a. Maintaining a reliable electricity supply, within the area under purview.

b. Maintaining the system assets in safe operating condition, not to impede health and safety of
the general public.
c. Maintaining the supply voltage within regulatory limits.
d. Processing Service Connection Requests swiftly and providing the service connections within
the stipulated time, as per standard guidelines and procedures.
e. Attending to consumer complaints duly and promptly
f. Ensuring that the consumer meters are read regularly and the bills are generated and issued
appropriately.
g. Receiving of payments from consumers for the standard services provided and arrange to
credit the same to the consumer accounts, within the acceptable time period, if not instantly.
h. Representing the CEB in public and social events and programs, within the area.
i. Informing the consumers in the area on the planned interruptions & disconnections, well in
advance.
j. Upholding the Rights and Obligations of the Electricity Consumers in the area.
Apart from above service responsibilities towards customers and general public, there are key
operational responsibilities of an Area Electrical E gi ee s Office, as described below;
a. Carrying out construction and maintenance work on system assets, as and when it becomes
necessary, in compliance with the CEB standards.
b. Ensuring that the consumer meters are read regularly, consumers are issued with electricity
bills monthly and the revenues are collected promptly.
c. Ensuring that the service connections are metered accurately and appropriately and power
pilfering are minimized as much as possible.
d. Minimizing distribution losses to a practically acceptable limits, within the given constraints.
e. Preparing the Annual Connections and Maintenance Plan, Material Plan, Finance Plan, Revenue
Collection Plan, Personnel Development Plan, Buildings Development Plan, Transportation
Plans, System Augmentation Plans and ensuring that the a ti ities of the A ea E gi ee s Offi e
throughout the year are geared to realize these plans.
f. Carrying out System Maintenance in order to maintain a reliable electricity supply to consumers
and to ensure the longevity of the system assets.
g. Obtaining the services of qualified and registered Contactors for new construction,
Maintenance as well as for various other services, as per established standards and guidelines
and effect payments for the Contractors appropriately for the services offered.
h. Generating new accounts for new service connections and maintaining the existing accounts
updated.
i. Issuing of Red Notices and Disconnection Notices to consumers at appropriate times and
executing disconnections, accordingly.
V.0.1/1-03-2016 5|Page
j. Attempting to maintain the revenue receivable position around 1 month for bulk and ordinary
supplies.
k. Preparing interruption schedules well in advance and duly publishing them through all relevant
media to inform the customer beforehand.
l. Inspecting and taking over of developments carried out in the area by other branches of CEB,
for Operation and Maintenance.
m. Maintaining and managing Standard Registers and Documents, relevant to the Area, in proper
order.
n. Following standard procedures during material procurement, as prescribed in the government
procurement guidelines.
o. Managing of inventory of materials and other resources under the purview of the Area in
proper order and the managing the stores up to date.
p. Confirming to safety and welfare requirements of its staff, according to the relevant rules and
regulations.
1.2 Organization Structure

The Area Electrical Engineer (AEE) / Chief Electrical Engineer [CEE (Area)] is directly responsible to the
Deputy General Manager of the respective Province. The AEE/ CEE (Area) may be assisted by the following
staff:
Staff Brief Description of Duty

Electrical Engineer - Area Maintenance Reporting to AEE/CEE (Area) and being in-
charge of primarily the technical matters related
to systems maintenance, system planning, loss
reduction, maintaining plant & equipment, fault
analysis and corrective actions, way-leaves etc.
He / She may also cover-up duties of the
AEE/CEE (Area) in absence of AEE/CEE (Area) in
order to operate and administer the area in in
the latte s a se e.
Engineering Assistant Reporting to and assisting the AEE/CEE (Area)
in the day to day activities of managing and
administering the Area.
Electrical Superintendent Reporting to and assisting the AEE/CEE (Area)
(Commercial - Area Office) to handle consumer complaints, revenue
matters, meter readings, billing etc.
Electrical Superintendent Reporting to AEE/ CEE (Area), being in-charge
(Consumer Service Centre) of CSC: Providing service connections within
CSC, planning and programming all routine
maintenance work on MV and LV lines, carrying
out all repairs and replacement to electrical
plants and equipment within CSC, attending to
breakdowns, consumer complains etc. within
the area under control of CSC.
Electrical Superintendent Reporting and assisting the AEE/CEE (Area) or
(Area Maintenance Unit) EE (AM) to prepare the MV and LV
maintenance plan and carry out the routine
maintenance works on LV equipment.
6|Page V.0.1/1-03-2016
Electrical Superintendent Reporting to AEE/CEE (Area) in implementing

(Energy Management) energy management programs and carrying out
loss reduction activities.
Area Storekeeper Reporting to AEE/CEE (Area) and being in-
charge of maintenance of material stock in the
Area, collecting and distributing materials and
maintaining stock records of the Area.
Area Chief Clerk Reporting to AEE/CEE (Area), being in-charge of
overall clerical activities and office staff
administration of the Area Office.
An Organization Chart of the Area Office is shown in the Annex: 1.1. It shall be noted that the diagram
only depi ts a o positio of a t pi al A ea Ele t i al E gi ee s Offi e. Depe di g o the i po ta e
a d the A ea to e o e ed u de , the O ga izatio “t u tu e of the A ea Ele t i al E gi ee s Offi e of
an Area may vary slightly.
V.0.1/1-03-2016 7|Page
1.3 Job Descriptions

A complete listing of detail job description of following positions, depicted in the Organization Chart, are
given in Annex: 1.2
a) CEE (Area): Chief Electrical Engineer, Area

b) AEE: Area Electrical Engineer
c) EE (AM): Electrical Engineer, Area Maintenance
d) EA: Engineering Assistant
e) ES (Com): Electrical Superintendent (Commercial - Area Office)
f) ES (CSC): Electrical Superintendent (Consumer Service Centre)
g) ES (AM): Electrical Superintendent (Area Maintenance)
h) ES (EM): Electrical Superintendent (Energy Management)
i) ASK: Area Storekeeper
j) CC: Area Chief Clerk
k) BM: Meter Reading Personnel (Bill-Men)
8|Page V.0.1/1-03-2016
2. P&E REGISTER, PLANNING & MAINTENANCE
2.1 Plant & Equipment Register

A register known as Plant & Equipment (P&E) Register shall be prepared & maintained by every ES-in-
charge of CSC. This P&E Register shall have records of all the plants and equipment installed in the CSC
area with relevant characteristic details of the same, which would provide a basis for determining stock
levels to be carried by CSC and also for determining maintenance work loads, checking the clearing of
way-leave distances etc.
2.1.1 Maintaining and Updating the P & E Register

Each CSC shall maintain an updated P&E register for the CSC area. A simultaneously updated duplicate
register shall be kept at Area Electrical E gi ee s Office to enable the AEE / CEE (Area) to manage his/her
area effectively. It is recommended to adopt an IT based P&E register which could easily be updated &
maintained.
With the introduction of GPS and Google Map enabled software applications, an IT based P&E register
is expected to make field updating of the register easy as well as to provide a comprehensive geo-tagged
database of plant & equipment installed in the Area.
The P&E Register shall indicate the distribution lines in the area, each by name, voltage level and
construction (Wood poles, RC poles, PS poles, combined run with Alu. conductors, combined run with
ABC conductors etc.) as well as other inventories such as substations, Gantries and switchgears in the
Area.
A typical structure of a P&E register shall consists of, but not limited, to the also following sections;
Items to be Included In the P&E Register Sample Format

Given Under
a) LV Schemes (LV lines) Annex: 2.2A

b) Medium Voltage Lines (MV) Annex: 2.2B
c) Distribution / Consumer Substation Annex: 2.2C
d) Primary Substation Annex: 2.2D
e) MV Equipment & Gantry Annex: 2.2E
While maintaining the soft version of the IT based P&E Register, a copy of the form of hard bound folder
of the same shall be made available for readily off-computer reading, both at CSC and Area Electrical
E gi ee s Offi e, updated at suita le i te als. It shall e the pe so al espo si ilit of the E“-in-charge
of the CSC to maintain the P&E Register updated.
V.0.1/1-03-2016 9|Page
2.1.2 Maintaining and Updating the P & E Register

The typical format for the recording of various assets in the P&E Register are given in Annex 2.2A to
2.2E. Where possible, it is recommended to geo-tag the assets for easy locating of the same later, for
maintenance.
A. LV Schemes
 LV Schemes shall be recorded as per the given table in Annex: 2.2A
 LV lines, grouped into schemes or by the associated supply substations, shall be itemized.
All lines grouped under one scheme or by the associated supply substation shall
constitute one item, in the table.
 Additions to schemes shall be recorded, after striking-off the present record in the
Register and re-entering the same afresh at the bottom of the list as a new entry with the
new quantities.
 Proper pole numbering system shall be adopted for easy identification of each location.
This would facilitate for easy location of any breakdowns/failures.
B. Medium Voltage Lines

 Medium Voltage Lines (MV) shall be recorded as per the given table in Annex: 2.2B
 The lines shall be item numbered of the form as 1,2,3,4 etc. and their spur lines of the
form as 1a, 2a, etc.
 Each main line shall constitute one row in the register with each spur line entered as a
sub-item also occupying a row each, immediately after the associated main line item.
 The Items shall be first listed in the following order;
a) 33kV Lines & Spurs

b) 33kV/LT lines & Spurs
c) 11kV lines & Spurs
d) 11kV/LT lines & Spurs.
 Under each item followed by its associate sub-items, a number of rows shall be left blank
for adding spur lines associated with it in the future.
 Future additions to main items along with its sub-items may be entered by striking off
the present entries to be changed and entering the same afresh with the new quantities
at the end of the list as a continuation of the record.
 New items shall similarly be added at the end of the list with new item numbers.
 Proper pole numbering system should be adopted for easy identification of each location.
This would facilitate for easy location of any breakdowns/failures.
C. Distribution / Consumer Substation

 Distribution / Consumer Substation shall be recorded as per the given table in Annex:
2.2C
10 | P a g e V.0.1/1-03-2016
 The Substations shall be categorized as Distribution Substation, Bulk Substation & Bulk &
Distribution Substation, as per the MV category.
 Any alterations on the list of items or inclusion of new items shall be recorded in a similar
manner as mentioned earlier above.
D. Primary Substation
 Each Primary Substation and associate component shall be recorded as per the given
table in Annex: 2.2D.
E. MV Equipment & Gantry

 Each MV Equipment, Gantry and associate component shall be recorded as per the given
table in Annex: 2.2E.
2.2 System Maintenance

The System Maintenance is one of the prime responsibilities of Area Engineers which improves the
reliability and availability of the supply thereby helping to secure the revenue that would otherwise be
lost due to breakdowns. As a result, it also positively impacts on the consumer satisfaction. Thus, Area
Engineers shall give the due priority for System Maintenance.
The system maintenance can be broadly categorized in to Preventive Maintenance and Corrective
(Breakdown) Maintenance. The Preventive Maintenance is intended to reduce the probability of failure
or performance degradation of an item, thereby increasing the lifespan. Whereas, the Breakdown
Maintenance is carried out after a failure has occurred and is intended to restore a failed item back to its
normal condition suitable for operation.
The Preventive Maintenance can be further divided in to Scheduled (Routine) Maintenance & Predictive
Maintenance. The Routine Maintenance deals with maintenance tasks that are carried out at
predetermined intervals of time, number of operations, mileage, cycles etc., as defined by the
manufacturer. Since the Routine Maintenance does not take in to account the actual condition of the
item, it tends to be comparatively expensive.
Whereas, the Predictive Maintenance is carried out based on the actual detection of physical conditions
(an outcome of continuous, periodic or on-demand monitoring) of the equipment or based on the
statistical predictions based on previous monitoring data. The Line/Equipment Inspections carried out by
the ES (CSC), which could identify condition of individual items that may fail or degrade the performance
of the equipment in the nea futu e, a satisf the e ui e e t of o ito i g fo P edi ti e
Maintenance.
The respective Electrical Superintendent-in-Charge [ES (CSC) or ES (AMU)] shall carryout inspections on
all Plant and Equipment (Lines, Substations, Equipment etc.) under their purview, on a regular basis or as
and when required, and collect the relevant data for future Planning and Predictive Maintenance.
A sample Format of Line Inspection Report is given in (Annex: 2.3A - HT & Annex: 2.3B - LT).
V.0.1/1-03-2016 11 | P a g e
Collecting the information on the condition of the Plants and Equipment for Predictive Maintenance could
be realized from several sources such as,
 Complaints received from consumers and general public, media and CEB Info CRM program.
 Information from Control Centers or Call Centers.
 Load readings, inspection reports from fields etc.
 Feeder tripping details.
 Proposals from Provincial Planning Unit, Divisional Planning Unit, Maintenance Units etc.
2.2.1 Scheduled (Routine) Maintenance

A Routine Maintenance Program covering a period of 1 year for the system coming under a CSC will be
prepared by ES (CSC), to keep all assets in the P & E Register, in proper working conditions. This
maintenance program will be submitted to AEE / CEE (Area) one month prior to the commencement of
the quarter. The program shall be carefully scrutinized and approved by AEE / CEE (Area) and sent to ES
(CSC) two weeks prior to the commencement of respective quarter. In order to introduce a systematic
Routine Maintenance program, the followings are necessary:
 Clear Specification of the task to be performed.

 Work Standards (the labor force and other resources required for each task and the time to be
taken)
 The frequency in which each task has to be performed; monthly, quarterly, annually etc.
2.2.2 Predictive Maintenance

Predictive maintenance could be conducted based on the data collected by Line/equipment Inspections,
Routine Maintenance & Breakdown Maintenance carried out previously, to ensure that the degradation
of line/equipment are minimized. Preventive Maintenance shall return very useful information on the
healthiness of the lines/equipment that become the basis for planning, scheduling, and executing of
scheduled (routine) maintenance, in the future, to avoid any unplanned maintenance activity/minimize
equipment breakdowns.
The periodic line patrolling shall be carried out by the respective provincial maintenance unit with the
coordination of AEE / CEE (Area) as follows;
 PHM Unit: Primaries, HV Tower Lines, Gantry (including all switches), Boundary Meters and
related equipment.
 DM Unit: HV Poles lines, Pole Line Gantries, LBS etc.
2.2.3 Maintenance Methodology for Various Assets

A. LV Maintenance
AEE / CEE (Area) shall maintain records of all LV schemes and sub stations in addition to the Plant and
Equipment Register, having listings for substations and distribution lines in the area. When changes are
made to the electrical distribution system, CE (P&D) would update all applicable drawings and AEE / CEE
(Area) shall ensure that annual maintenance schedules reflect the changes. Further, AEE / CEE (Area) shall
ensure that spare part inventories of installed equipment (including any new equipment added) are
12 | P a g e V.0.1/1-03-2016
properly updated in coordination with CE (Com.) and CE (P&D) ased o the a ufa tu e s
recommendations.
AEE / CEE (Area) shall ensure that the measurements of voltages and currents of substations could be
taken at least once in 6 months. For this purpose, a rolling plan shall be prepared by AEE / CEE (Area).
Each ES (CSC) shall conduct line inspection/patrolling and equipment inspection under his/her purview
and complete the Line and Substation Inspection Report (Annex: 2.4) during his/her visit. These records
will form the basis for the proposals for System Augmentation and Routine Maintenance. The ES (CSC)
shall personally inspect each line, once a year and substations, once in six months. The periodical line
patrolling shall be carried out by the linesmen annually under the supervision of ES (CSC). The patrolling-
on-demand shall also be carried out whenever a line trip on fault is experienced and suspected defects
be rectified by the area Lines men.
The Predictive Maintenance for the LV distribution network of each CSC could be carried out by Area
Maintenance Unit (AMU) as well. The AMU shall mainly implement Zonal Maintenance Programs such as
decayed pole replacing, re–conductoring / re-tensioning of existing lines and take account of the loading
on each phase in regular interval and balancing out the load on the three phases, by shifting the load
from the heavily loaded phase to lightly loaded phase. The LV maintenance work by the CSC could be
planned based on the break down data and Line Maintenance Report. Breakdown data analysis on the
breakdown data available from the CSC s Breakdown Centre shall a basis for preparing Annual
Maintenance Plan. AEE / CEE (Area) shall collect the details of LV failures by means of breakdown data
maintained by CSC / Call Centre for each CSC area.
The maintenance of LV schemes and substations are usually planned to be implemented of through the
AMU and respective CSCs, using the CEB resources. However, there are occasions when additional
resource requirements are planned to be harnessed through third party contractors under approved
contract rates. AEE / CEE (Area) shall analyze the LV failures reported in Breakdown Register [Annex: 2.5
(A) & Annex: 2.5 (B)] in each CSC and take remedial actions by implementing planned maintenance work
to avoid the repeated occurrence of such events. Further, he / she shall ensure that the planned
maintenance program would be carried out in a systematic manner by the AMU staff and the P & E
register is updated, accordingly.
All LV electrical works shall be regarded as live until isolated and certified to be de-energized. Therefore,
all operating electrical works shall be followed by AEE / CEE (Area) or respective ES (CSC) in accordance
with the approved procedure of CEB System Operating Manual to ensure:
 Safety of Employees
 Safety of the General Public and
 Correct operation of the electrical works
B. MV Maintenance
CE (DM) is responsible for MV maintenance work in the area. Overhead lines, structures and components
of MV lines shall be maintained by CSC staff. They shall be maintained in a safe operating condition. The
integrity of insulations of overhead lines shall be maintained.
The system of maintenance for overhead lines, their structures and components shall consider:
V.0.1/1-03-2016 13 | P a g e
a) Inspection and/or testing program

b) Maintenance programs
c) Replacement programs for components approaching the end of their serviceable life
d) Tree management programs designed to:
 Ensure public safety
 Minimize the risk of fires caused by contact between trees and overhead lines
 Reduce the number of interruptions to supply caused by trees
 Protect the Distribution assets from intentional or unintentional damage.
During HV line maintenance activities, following works are recommended to be carried out:
 Replacement of damaged/decayed poles/struts, cross arm, tower parts, stays and

insulators
 Fixing of missing items, loose bolts & clamps, stay wires, earth electrodes etc.
 Replacement/repairing of damaged conductors, earth wires, arching hones, vibration
dampers, clamps, joints etc.
 Re – tensioning of conductors, earth wires and stay wires
 Alignment of poles/struts, cross arms etc.
 Painting of channel irons, cross arms and tower members
 Washing of pin and tension insulators
 Crimping of joints
For underground system (UGS) also, the annual maintenance plan is prepared as per the result of break
down analysis. The implementation of maintenance plan of MV UG systems is executed by relevant UG
Maintenance unit of the Area.
AEE / CEE(Area) shall analyze the MV failures reported in Breakdown Register in each CSC and take
remedial actions by informing to CE (P&D) and CE (DM) for implementing the planned maintenance work
to avoid repeated occurrence of such events.
AEE / CEE(Area) shall monitor the instantaneous/forced outages of HV feeders on his /her purview by
inspecting the feeder tripping data of respective Grid Substations and analyze the course of outages in
order to keep them minimal.
AEE / CEE(Area) shall update the single line diagram of electrical network of the area with the assistance
of CE (P&D) showing HV lines, Tower lines, Grid/Primary substations, switches, gantries and HV
equipment etc. in the area.
Visual Inspection and Testing is normally limited to external and physical examination in order to ensure
that the line or equipment is in a safe condition. However, this does not means to restrict the use of any
modern tools to be used for aiding the Inspection and Testing. Thermal image camera can be used
periodically by area staff for inspection of overhead lines and equipment for hot spots caused by faulty
terminals before severe problem arises. Infrared inspections are extremely beneficial in reducing
electrical failures by identifying potentially dangerous conditions; such as, loose or dirty connections,
overloaded or imbalanced circuits, or improperly installed equipment. By measuring the heat imbalance
relative to the environment or surrounding equipment, abnormal or adverse conditions can be uncovered
which, if left unattended, would worsen to the point of failure.
14 | P a g e V.0.1/1-03-2016
AEE / CEE (Area) shall ensure that properly trained and adequately equipped maintenance personnel be
available among CSC/AMU staff. Otherwise, he / she shall arrange to provide proper training to the staff
by informing DGM (Training) and supply suitable Safety and Operating Equipment/Tools by informing CE
(Commercial).
It is the responsibility of the AEE / CEE (Area) to collect updated details of all MV equipment, such as,
Transformers, Load Break Switches & Auto Reclosers (AR), Sectionalizers and Voltage Regulators etc.
installed in the area to update the MV Plant & Equipment Register promptly. Provisions shall be made for
the regular update of the P & E Registers maintained in the Area Office and CSCs. All completed jobs of
MV/LV schemes shall be updated to the Register within 14 days of handing over by the respective units.
ES (CSC) shall be instructed to carry out joint inspection with the relevant parties where any shortcomings
shall be identified and necessary instruction be given to the relevant parties to rectify the same. The
taking over process shall be completed with the participation of respective ES (CSC). All taking over jobs
shall be entered in the Plant & Equipment Registers maintained in the area and CSCs. The data on MV
assets shall be updated with GPS data. The updating of the LV assets may be carried out by the procedures
described elsewhere in this manual. AEE / CEE (Area)/CE (?) and ES (CSC) shall be detailed of all new jobs
of which the handing over is complete. All P & E Registers shall be reviewed monthly to ensure the
accuracy and update of the same.
AEE / CEE (Area) shall closely co-ordinate with other relevant Units to carry out necessary
repairs/maintenance on pole/tower lines, LBS, AR, primary substation etc.
AEE / CEE(Area) shall undertake necessary studies to identify shortcomings and propose augmentation
work on Substations and MV/LV lines such as when a transformer loading reaches 90% of the rating or
voltage drops below 6% from nominal voltage, in coordination with the CE (P&D).
C. Substation Maintenance
Each substation in the area is identified by a particular SIN assigned by the Provincial Planning Division.
Transformer data (such as, voltage, current, serial no. and year of manufacture etc.) shall be recorded on
a regular basis in order to determine operating conditions of the transformer. Peak load readings shall be
obtained in every 6 month intervals in order to identify the requirements for the augmentation and load
sharing of the transformer which is undertaken in collaboration with CE (P&D). Random Peak Load
Readings may also be taken to assess the current loading of the Transformer before additional loads can
be added to the same. AEE / CEE (Area) shall ensure that the visual inspections of substations (Annex 2.4)
are carried out by ES (CSC) as per the laid down procedures and arrange to carry out the recommended
Transformer maintenance works such as :
 Checking for loose connection of jumpers, MV/LV bushings, MV/LV fuse cutouts, load wires and
related equipment.
 Observation of oil levels and identification of oil leaks in Transformer Tanks or Bushings
 Inspection for corrosion of Transformer Tank or any other parts.
 Obtaining the loading of Transformers.
 Inspecting the fuse ratings and ensuring that they are not rated in excess of transformer ratings.
 Inspecting the lightning arresters, earth leads etc., for continuity, loose connections and
corrosion of the joints.
V.0.1/1-03-2016 15 | P a g e
 Conducting insulation testing annually and verifying the acceptability of the same against the
healthy figures given in the Transformer Manual.
 Measuring the earth resistance of neutral and ground electrodes annually.
CE (P&D) shall maintain load flow data recordings of substations (Annex 2.6) obtained on six month
intervals. On the basis of such load flow data, CE (P&D) shall propose augmentation of substations or
construction of new substations for the identified load centers with the assistance of AEE / CEE (Area).
2.2.4 Corrective Maintenance - Breakdowns

Although the major focus shall be on prevention of breakdowns, CSC staff shall be kept ready to tale up
for any breakdowns and power outages as and when they occur. In many cases, the local breakdowns are
caused tripping due to line come in contact with overgrown vegetation, lightning strikes, vehicle collisions
on the electrical works and so on. AEE / CEE (Area) shall ensure that the breakdown staff attends to all
breakdowns in the area in accordance with the laid down service standards and restore supply to as many
number of consumers as possible, in the shortest possible times, while ensuring public and worker safety.
A breakdown will result in loss of revenue and consumer satisfaction. Hence, one of CEB s top priorities
is to maintain overall system reliability so as to reduce the number and length of service interruptions.
All the switching operations of MV lines from grid substation shall be carried-out only with the knowledge
of the AEE / CEE (Area) with due instructions from System Control Centre, where relevant. In the event
of a Call Center operating in the province, AEE / CEE (Area) shall coordinate with Call Center Engineer to
share information on failures of MV/LV Breakdowns and update the Call Centre of the measures being
undertaken to rectify the failures.
AEE / CEE (Area) shall ensure that the CSC staff recover the breakdowns permanently and completely
without deploying add-hoc and temporary solutions. Upon completion of the rectification the AEE / CEE
(Area) shall duly inform the Control/Call Centers of the completion of the rectification and restoration of
the supply. When repetitive cases of failures are reported at same location within the year, AEE / CEE
(Area) shall investigate such events based on the Failure Reports from the Call Center.
AEE / CEE (Area) may deploy various measures to prevent unplanned power outages in the area in
coordination with CE (P&D), CE (DM) and CE (Com) which may include:
 Deploying advance technologies and tools for monitoring the distribution systems as well as make
use of the resources available in the Control Centre, to maintain power reliability and continuity
of supply to consumers.
 Conducting rigorous preventive maintenance programs, based on regular inspections and
deploying technological improvements to the system, to make sure that distribution facilities are
maintained at high standards in respect of safety integrity and system reliability.
 Carrying out mowing, cutting, trimming as well as application of herbicides to control the growth
of vegetation along the rights-of-way of the power line.
16 | P a g e V.0.1/1-03-2016
2.3 Annual System Planning

Annual System Planning involves the preparation of a rolling plan of all the activities carried out annually,
in the area. As with other Branches of CEB, a system of annual planning is necessary for the AEE / CEE
(Area) also, to enable to perform its major function of ensuring an uninterrupted supply of electricity to
the consumers in the area and the development of the distribution system under its purview to meet
future demand of the area, in a most economic and efficient way.
Annual planning also provides basic information for
a) Preparation of budgets and programs of current tasks

b) Monitoring actual work achieved and financial performance against Budgets and Work Programs.
c) Forecasting requirements
d) Scheduling for future actions.
2.3.1 Area Connections and Maintenance Plan

AEE / CEE(Area) shall prepare a rolling Area Connections and Maintenance Plan covering a period of two
years considering the number of expected customer connections and the scope for the maintenance tasks
to be carried out in the area, based on the Plant & Equipment Register. A trend analysis based on the past
data on the rate and pattern of customer increase per year in the area would return a reasonable
assessment for forecasted number of customer connections. The purpose of introducing system
maintenance plan is to ensure the maintenance is carried out systematically and on time as planned.
The Area Connection & Maintenance Plan shall be prepared and forwarded according to the following
schedule;
Area Finalizing the plan for the following year by June of the current year
and send the same to the Provincial Office
Provincial Office Consolidate the plans of all Areas by July
Distribution Division Consolidate the plan of all Provinces by August
Sample of Area Connections and Maintenance Plan is given in Annex 2.1. Following shall be considered
while preparing the plan;
 No. of planned Service connection - Ordinary & Bulk supply

 HV/LV line construction &maintenance
 System Augmentation
 HV equipment proposals (LBS, AR, DDLO etc.)
 Substation construction & maintenance
 Cost Recovery (CR) jobs
 Jobs related to underground systems if any
The Plan shall also consider the following information, the details of which can be collected with the help
of provincial CE (P&D).
 Expansion of existing HV/LV systems

 Load flow data
 Future augmentation proposals
V.0.1/1-03-2016 17 | P a g e
2.3.2 Obtaining Transformer Load Readings

At the beginning of each year, the AEE / CEE (Area) shall implement a complete load reading program for
the entire Area (as per the format given in Annex: 2.6). It is recommended to implement the same CSC
wise and the AEE / CEE (Area) shall decide on the assignment of the task to each ES (CSC) or ES (AMU) in
deploying their staff to complete the program.
For the purpose of load readings, substations shall be categorized based on their loading as follows,
separately for Bulk supply & distribution Transformers.
a) Heavily loaded substations (H) - above 70% loading

b) Marginally loaded substations (M) - between 50% to 70% loading
c) Lightly loaded substations (L) - less than 50% loading
This categorization can be made based the previous ea s load readings.
After obtaining load readings, load balancing task shall be carried by AEE/ CEE (Area) for the identified
transformers in order to avoid technical losses. A copy of all load readings shall be forwarded to CE (P&D)
of the respective province to prepare System Augmentation Proposals.
Once the load flow study has been completed, CE (P&D) shall forward the Load Flow Report within three
months of load readings to the AEE / CEE (Area) with his/her findings and recommendations for the
operational purpose.
2.3.3 Proposals for System Augmentation

AEE / CEE (Area) shall ensure that the proposals for system augmentation within the area are prepared
by CE (P&D) with his/her contribution & feedback. The system augmentation proposal may include
following;
a) Alternate feeding arrangements

b) Proposals to overcome problems at locations vulnerable to have low voltages/ more outages
c) Proposing fault isolation equipment (i.e. LBS, ABS, AR, Sectionalizers etc.)
d) Shifting of transformers or load points
e) Proposal of new MV lines

Loss reduction works could be commenced using the findings based on the Substation Inspection Report
(prepared according to the format given in Annex:2.4). An estimate shall be prepared by ES (EM) /ES
(AMU) for this job to be carried out under the Area Maintenance Funds and a job number shall be
obtained from Provincial Planning Engineer.

Special attention shall be given for maintaining proper voltage regulation throughout the operational
area and strategies shall be formulated to realize the same. The Area System Augmentation Plan prepared
by CE (P&D) shall be executed through CE (Construction) & CE (DM) in consultation with CE (P&D), which
would contribute greatly in curtailing the voltage regulation issues. In addition, the customer complaints
on low voltage and voltage regulation shall be given due considerations and immediately investigated
18 | P a g e V.0.1/1-03-2016
and attended. Necessary augmentations shall be undertaken to rectify the same regardless of whether
they are included in the Area System Augmentation Plan or not, however, in consultation with CE (P&D).
Load readings and voltage levels shall be obtained every year.
2.4 Planned Interruptions

AEE / CEE (Area) shall ensure to keep the number of planned interruptions as minimum as possible. AEE
/ CEE (Area) shall organize the maintenance/repair work (i.e. HT/LT Way-leaves clearance, preventive
maintenance, new construction works etc.) in such a way to be completed within or before the planned
date. Further, he / she shall strive to maintain the average planned interruption of a feeder to once in Six
month.
Interruptions of supply shall be planned at least 6 weeks prior to the date of interruption. Permission of
interrupting supply must be obtained by a request letter (Annex 2.7A & Annex 2.7B) sent to DGM
(Province) before 20th of each month for the interruption planned for next month. It should be ensured
that the number of consumers affected by interruption are kept minimal and public are notified well in
advance though media, SMS, call Centre, web as well as public address system.
AEE / CEE (Area) shall personally be responsible to ensure that the duration of the outage does not exceed
the planned duration and that the maximum possible amount of work is done during the outage.
AEE / CEE (Area) shall also ensure that the mechanisms are in place for alternative supply arrangement
to the consumers sharing the same feeder but are not affected to interrupted section. Special attention
shall be given to restore the alternative arrangement to original configuration, after restoration of the
rectification.
AEE / CEE (Area) shall be responsible to give the permission for planned power outages and he / she shall
ensure that the requisition for line outages (Annex 2.8) and the line clearance issue messages are
repeated by both the parties and line clearance are issued/received only on the equipment on which it is
intended.
2.5 Vegetation Management

Trees and other vegetation growing within or in the vicinity of the right-of-way of power line shall be
trimmed regularly to prevent power outages caused by tree and vegetation getting in contact with the
distribution line. Power lines coming in to contact with a tree can cause a short circuit which may lead to
a blackout while being a threat public safety. Trees and other vegetation shall be regularly pruned beyond
the minimum clearance distance to account for the fact that they continuously grow and sway with the
wind. The vegetation management shall include the use of mechanical, manual, and chemical treatment
methods within the rights-of-way of the power line, according to Vegetation Management Protocol and
Integrated Vegetation Management practices.
The specific goals of vegetation management on distribution lines are to:
 minimize public and worker safety hazards

V.0.1/1-03-2016 19 | P a g e
 reduce the number of outages triggered by vegetation sources

 reduce the risk of fires caused by trees coming in contact with the lines
 allow access and improve line-of-sight for maintenance
Vegetation management can be conducted in cyclical schedule. Control cycles are determined based on
vegetation growth rates, person-hours required, and related costs. AEE / CEE (Area) shall ensure
vegetation clearing program are carried out in compliance with the CEB standard for vertical and
horizontal clearance as per GM s guida ce dated 14-09-1992 (Annex 2.9).
It shall be ensured that the way-leaves of MV /LV distribution systems are free of overgrown vegetation
and way leaves clearance programs shall be implemented within the area, in accordance with the MV
and LV way leaves clearing procedures. AEE / CEE (Area) shall monitor/supervise the works in a systematic
and programmed manner (Recommended: for LV lines: Once in 3-4 months, MV lines: Once in 4 months).
However, AEE / CEE (Area) is free to decide the clearance frequency according to type and density of
vegetation growing and the climatic conditions in the area.
An effective way-leave clearance program using competent, reliable and well equipped contractor /staff
under each CSC, trimming vegetation in regular time intervals shall be implemented, with the assistance
with CE (Com.) to maintain uninterrupted supply in the area. Conducting zonal programs, with the
approval of DGM (Province), for vegetation clearance are highly beneficial.
AEE / CEE (Area) shall monitor the implementation of such way-leave clearance programs in
random/routine manner, by personally visiting the CSC areas. In order to ensure reliable power supply to
the area, AEE / CEE (Area) shall carry out continuous vegetation management program for HT lines as
well, without power interruption where necessary, by using tree cutting crews on this program, round
the year.
2.6 CSC Inspection

AEE / CEE (Area) shall visit each CSC in his/her area at least once in a month and carry out random checks
of the works of CSC in the field to assess the progress of the same against the plan and that the quality of
the same against the standard.
The frequency of such visits shall be revised as per necessity, but shall be not less than once a month.
During the visit, AEE / CEE (Area) shall record the observations in the CSC Inspection Report (Annex 2.10).
Copies of the completed CSC Inspection Report shall be sent to the DGM and the ES (CSC) shall also be
made available of the same. Whenever the progress of the work or quality of the work is not up to the
standard, AEE / CEE (Area) shall investigate the actual cause of the same and take necessary corrective
actions.
20 | P a g e V.0.1/1-03-2016
2.7 Supply Reliability
Ensuring the supply reliability in the area is one of the prime responsibilities of an Area Engineer. He /She
shall make use of the aforementioned activities to improve the supply reliability while also enhancing the
supply quality.
Quantitative Assessment of the supply reliability would come in as a handy tool to maintain the
consistency of the same while enabling for benchmarking against other Areas in CEB. There are various
indexes which can be used for assessing the reliability.
Format for calculating the reliability indexes is given in the Annex 2.11.
V.0.1/1-03-2016 21 | P a g e
22 | P a g e V.0.1/1-03-2016
3. SERVICE CONNECTION
3.1 General Description

A requests for Service Connection could be received from the following categories of Consumers;
i) Domestic Consumers
ii) Religious Consumers
iii) Industrial Consumers
iv) Hotel Consumers
v) General Purpose Consumers
vi) Government Consumers
vii) Bulk Supply Consumers(above 42 kVA - described by circular number DGM(C&CS)1997-02)
Respective Area Engineers shall be responsible for providing service connections for all the above
categories, except for the Bulk Supply Consumers, requesting an installed capacity of more than 42 kVA.
The Bulk supply requests shall be exclusively handled by the Chief Engineer (Commercial) of the
respective province.
3.2 Providing a new Connection

Providing a new service connection to customer is carried out by the respective Consumer Service Center
(CSC). The annual Connection and Maintenance Plan and Material Plans shall be consulted in executing
the service connection requests. The manpower requirements and material requirements shall be
considered in preparing the estimates for the services. Where the CEB staff are inadequate to provide
the service connections, the service connection works shall be outsourced to external Contractors, with
suitable supervision. The target is set to provide the service connections within the following time frames:
 T1: Estimate for Service Connection cost shall be given within 10 days of receipt of application.
 T2: The new Service Connections shall be provided within 10 days of receipt of payment.
The speedy payment facilities are made available through CEB POS counters and designated People s
Bank Branches.
3.2.1 Procedures
When a prospective Consumer requests for a Service Connection, an application form with guidelines
(Annex: 3.1A, Annex: 3.1B) shall be issued to him free of charge. The application form is also available for
free download from the CEB website. The prospective Consumer shall fill the application form and submit
the same to the relevant CSC, along with the relevant documents, detailed later in this Section.
An estimate for the service connection will be prepared by the CSC, after collecting the required data
from a field visit. The ES (CSC) may approve the estimate, if it falls within his financial limits or otherwise,
obtain approval of the appropriate authority. On approval of estimate, the applicant will be notified of
the cost of providing the service connection and the security deposit to be placed as well as payment
V.0.1/1-03-2016 23 | P a g e
options such as the CEB POS Counter at the Area Office or nearest People's Bank Branch, through
registered post or SMS or any other means within 10 days. A paying in voucher for the above payments
will be issued to the applicant. The Service Connection Charge and the Security Deposit shall be in
accordance with the circulars DGM (CS) -2001-02 and DGM(C&CS) -1993-02.
The Consumer Service Centre shall receive and Process all relevant Service Main documents for
completeness, which shall be constituted of the following:
1. Duly filled Application Form.

2. The Agreement Form (Annex: 3.2)
3. Copy of the National Identity Card or any other valid document to prove the identity
4. Prove of Occupancy (Ownership / Permanent Occupant /Temporary Occupant etc.)
5. The copy of the paid PIV for Service Main Charges and Security Deposits.
6. Internal wiring Test Certificate issued by the registered Charted Engineer, where applicable.
It shall be verified that the PIV for security deposit and the Agreement Form bear the same name.
In case, the estimate for service connection could not be provided within 10 days of submitting the
application, due to any shortage on the part of applicant in providing the necessary documents or due
to the non-availability of the Distribution System within the area concerned, it shall be notified to the
consumer within the 10 day period.
3.2.2 Execution of a New Service Connection Job

The new service connection to the applicant shall be effected within 10 days after payment was made by
the applicant through the respective Consumer Service Center. The ES shall assign a Service Main job
number when the required documents and the estimate charges have been received at the CSC.
When the process of providing the electricity supply is completed, the ES (CSC) shall complete the SMC
and forward the same to the Area Office through MITFIN System, within a week. The ES (CSC) shall send
all the relevant documents to the Area Office to complete the Consumer File.
3.2.3 Opening of a new account

All necessary arrangements shall be made to open a new electricity account within 35 days of providing
the new service connection. Attentions are given to minimize possible delays in opening the account as
it is mandatory that the first electricity bill for the service connection shall be issued within 60 days of
providing the connection.
Once the data pertaining to the Service Connection received at the Area Office, the Data Entry Clerk (DEC)
shall check the validity of the data and transfer the same to Main Billing Section to open a new account.
Service Main Clerk of the Area Office shall maintain the Service Main Register (Annex: 3.3). The Billing
Centre of the relevant province shall forward a list of new Accounts opened weekly to the AEE / CEE
(Area), and the Service Main Clerk shall enter the Account Numbers in the SMC Register. Any delays in
opening the new accounts should be investigated by the AEE / CEE (Area) and appropriate action shall be
taken to expedite the same.
24 | P a g e V.0.1/1-03-2016
3.2.4 Temporary Supplies and Temporary Illumination

The procedure for Temporary supplies will be the same as for ordinary connections except that a different
application form would be used.
Temporary supplies are provided for short or long duration depending on the purpose for which supply
is required. The details of the temporary service connections that can be provided, such as Purpose,
Duration, Tariff Schemes etc., are detailed in Annex 3.4.
V.0.1/1-03-2016 25 | P a g e
26 | P a g e V.0.1/1-03-2016
4. METERING, BILLING AND REVENUE COLLECTION
The metering, billing and revenue collection constitute one of the major responsibilities of the AEE/ CEE
(Area) that have major implications to both consumers and CEB as an organization. A well-managed meter
reading and billing system fulfills the ights of a d CEB s o ligatio s to a ds the o su e s, that helps
winning the trust of them. In the meantime, it also ensures the consistent revenue collection for CEB.
Hence, AEE/CEE (Area) shall provide equal importance for this aspect. They shall take overall
responsibility for all the functions related to metering, billing and revenue collections, although the sub-
functions of which can be performed by various officials within the Area Office.
The Electrical Superintendent (Commercial) of the Area is generally delegated with the supervision of all
sub-functions related to Metering, Billing and Revenue Collection. He/ She shall be responsible for proper
functioning of the same, by coordinating all the subordinate staff (both field and office) involved in meter
reading, billing and revenue collection areas and update the AEE/ CEE (Area) on the same.
In addition, a detail account of the regulations in this regard can be found i do u e ts, ‘ight a d
O ligatio s of Ele t i it Co su e s a d “uppl “e i es Code sp ead a oss a ious su -headings, and
where a dispute arises between what is stipulated in them and what is described below, the former shall
supersede.
4.1 Disconnection of Power supply

Annex 4.1 –Reference to CEB Circular No. DGM (CS)/1998-4 Dated 31stMarch 1998 and also refer to CEB
Act 2009.
1) A Consumer Power Supply could be disconnected under one of the following situations;
 Bill Arrears
 Request of Legal Consumer
 Detection of an unauthorized Connection
 Detection of an unsafe Service Connection
2) When the payment for the current months is not made within the period of 30 days from the date of
issuing the monthly bill, a Disconnection Notice shall be issued to the Consumer, as a warning by post,
through Bill men, SMS or any other acceptable methods.
3) Disconnection Notices shall be issued only under the direct supervision of ES (Com) or any other
authorized officer.
4) Power supply to the Consumer shall be disconnected, if the Consumer fails to make the payment
within 10 days of issuing the Disconnection Notice, without having to issue any other notices, with
the recommendation of ES (Com) and approval of the CEE (Area).
V.0.1/1-03-2016 27 | P a g e
5) An unauthorized power supply shall be disconnected under the conditions and regulations of the CEB
Act 2009.
6) Power supply to the Consumer shall be reconnected within two days upon the payment of the
outstanding amount, the interest expenses, the reconnection processing charge and the security
deposit (if any), with the approval of the AEE/ CEE(Area)
4.2 Removing of Meters

The instances when a Consumer Energy Meter is removed are;
a. Due to the request of the Consumer

b. When Bill Payment due is not settled even after 90 days of disconnecting the supply
The procedures to be followed in relation to the removal of the Consumer Energy Meters are stipulated
in the following Circulars;
Annex 4.2– Reference: Circular No. DGM (CS)/1995-113/3 dated 5thFebruary1993

Annex 4.3 – Reference: Circular No. DGM (CS)/1999-14 dated 21st December 1999
Accordingly;
1) The CEB shall inform the consumer regarding the removal of the Meter in advance (according to the
CEB Act 2009).
2) The meter removal Order Card will be issued by the AEE / CEE (Area) on the recommendation of ES
(Com).
3) If the removed meter and other materials are reusable they shall be reused.
4) The Account of the consumer shall be finalized making a Master Journal entry on recommendation
of ES (Com) and the approval of the CEE (Area). The readings of the meter at the time of removal shall
be accounted for final chargeable amount calculation and value journal to be raised accordingly.
5) An ordinary supply accounts will be finalized according to circular no. DGM (CS) 1999-14. (Annex 4.3)
a) Fixed charges of the account accumulated over the 3 Months of the disconnection shall be
removed.
b) The amount equivalent of the security deposit shall be deducted from the bill arrears before
recovering the arrears, if the consumer produced the original PIV of the security deposit.
c) The consumer shall be informed of the possible legal actions that would be taken, in case of
customer failing to pay the arrears.
d) The net amount of arrears to be recovered shall be informed to the Legal Officer, in order to
proceed with legal actions.
28 | P a g e V.0.1/1-03-2016
4.3 Recovery of Arrears

Recovery of arrears of the accounts after disconnection of the supply to be done by the CEE as per the
CEB Act 2009. If the customer refrain from the payment, the same to be referred to Legal branch of the
CEB within 3 months of the disconnection of supply with following documents for taking legal actions to
recover the arrears.
a. Original customer agreement of the account.

b. Amount of arrears with the breakdown showing how that amount was made up.
c. Correct address of the customer and the premises of which supply was given.
d. Name and the designation of the officer with telephone numbers etc. who is in charge of the
subject.
e. Response of the customer to the attempts made by the CEE.
f. Any other documents which are supposed to be relevant and important.
4.4 Reactivation of Finalized accounts

(Annex 4.2 – Reference: Circular No. DGM (CS) 1995-111/3 Dated 19thJune 1995.)
If the consumer failed to obtain the power supply within a year of finalization of the discontinued power
supply account, any request for reconnection shall be considered as a new account and the previous
arrears relating to the premises shall be recovered as per the CEB Act 2009.
1) If the consumer makes a request to reconnect the supply of the previously finalized account within
60 days of finalization, a material cost of 10% shall be charged. However, the labour charges,
transport charges and any other charges (if any) shall be charged in full.
2) If the consumer makes a request to reconnect the supply of the previously finalized account within
60 to 120 days of finalization, a materials cost of 20% shall be charged. However, the labour charges,
transport charges and any other charges (if any) shall be charged in full.
3) If the consumer make a request to reconnect the supply of the previously finalized account after 120
days up to one year of finalization, in addition to the 20% of materials cost another 10% of material
cost for each month beyond 4th month shall be added. However, the labour charges, transport
charges and any other charges (if any) shall be charged in full.
The materials including the meter removed from the same service connection previously shall be used
for reconnecting the service connection if they are usable and available. Otherwise the service connection
shall be provided with new materials issued under Rehabilitation Maintenance.
The consumer account shall be reactivated with the approval of AEE / CEE (Area) with a Master Journal
entry. In case of a reconnection of a previously finalized power supply of which the meters had not been
removed, the supply shall be reconnected after charging the arrears and the reconnection charges only.
V.0.1/1-03-2016 29 | P a g e
4.5 Irregularity Reports

Bill-men shall inform any irregularities that may be noticed at a consumer premise to the Area Office. For
this purpose, an Irregularity Reports Form as given in Annex 4.4 may be used. These reports shall be
handed over to the ES (Com) or Officer-in-charge of Meter Readings by the Bill-men, on the next visit to
the Area office.
On receipt of an Irregularity Report, the ES (Com) or Officer-in-charge of meter readings shall scrutinize
the report carefully. Where an inspection of the premises is required, arrangements shall be made for an
inspection within a shortest possible time from the receipt of such Report.
Where it is decided that an assessment of consumption is necessary, with or without an inspection, the
ES (Com) or Officer-in-charge of meter readings shall assess the consumption as per laid down procedures
and report the matter to the CEE (Area). If the assessment is approved by the CEE (Area), the ES (Com) or
Officer-in-charge of meter readings shall arrange to indicate the assessment in the Meter Reading
Schedule.
In case the Meter is required to be changed, a Meter Changing Order Card shall be originated by the ES
(Com) or the Officer-in-charge of meter readings. However, all such Meter Change Order Cards shall be
authorized by the Area Engineer. The ES (Com) or the Officer-in-charge of meter readings shall follow up
with the actions taken on the Irregularity Reports, and if no action is taken within a month, it shall be
brought to the notice of the Area Engineer. The changing of Meters shall be carried out within one week
of the issuing of the Meter Change Order Card.
4.6 Procedure for the Distribution of Monthly Bills

Following procedures may be followed in distributing the monthly electricity bills to consumers;
1) A bill distribution schedule shall be prepared according to the reader code, ahead of the monthly
billing cycle.
2) Bill packs shall be distributed in the order of the schedule.
3) Monthly instant bills shall be distribute the as per the schedule.
4) The progress of bill distribution as per the daily chart shall be ensured through close monitoring.
5) At the end of distribution counter foils of bill packs shall be handed over to Area Office.
6) Once the Bill Packs are received, the meter reading data shall be entered to the relevant print group.
7) The error lists of previous group, if any, shall be handed over to enable correction.
8) The undistributed bills shall be immediately attend for.
9) The data entry process shall be completion as early as possible to update the database.
10) The completed database shall be sent to the Provincial Billing Centre, thereafter.
30 | P a g e V.0.1/1-03-2016
4.7 Procedure for Attending Master Amendments

(Reference: Circular No. DGM (CS) 1999-09 Dated 10th November 1999.)
Following procedures may be followed in attending to Master Amendments;
1) All requests for attending master amendments shall be received and filed.
2) Prior Approval for attending amendment shall be obtained.
3) Relevant Journals shall be raised according to the printing schedule.
4) All relevant data shall be double checked.
5) Approval for journals shall be granted.
6) Master amendment shall be sent for acceptance.
7) All journals shall be processed.
8) Master amendments shall be included and the bills shall be printed as per the schedule.
9) Bills shall be checked for amendments.
V.0.1/1-03-2016 31 | P a g e
32 | P a g e V.0.1/1-03-2016
5. SEAL MANAGEMENT SYSTEM FOR TAMPER – PROOF

METER ENCLOSURES
5.1 General
Tamperproof meter enclosures are installed for ordinary supplies (Single Phase 30A, Three Phase 30A &
60A) as well as bulk supplies. In the case of ordinary supplies the enclosure is installed to enclose the
Energy Meters, Circuit Breaker(s) and the associated wiring to prevent tampering. In the case of bulk
supplies, the enclosure is installed to enclose the Energy Meters, CTs, Communication Modules and the
associated wiring.
One of two types of Seals could be used as stated below, as per the requirement for Sealing of above
enclosures.
i) Self-locking padlock type Seals with steel plated hasp for locking mechanism.
ii) Rotary type self-locking synthetic Seal with wire.
Both the above types are easy to install without the use of any special tools and are meant for one-time
usage. The material of the Seal shall be of transparent plastic. The plastic body of the Seal shall be labeled
with a unique serial number to indicate relevant Divisions, Provinces and Areas etc. In the event of any
attempt made to open the Seal forcibly, a visual damage on the plastic body will provide tamper evidence.
Removal of the Seal shall only be using a cutting tool, when required.
Apart from the unique serial number of each Seal, the usage of a colour scheme, based on the unit that
place the sea & purpose of Sealing is proposed for easy identification in the field.
Proposed colour scheme against each unit and the purpose of use is given in the table below;
Type of Seal Colour Unit Purpose of Use

To Seal meter cover, MD reset button etc.,
EE(Meter Lab)-
Red after lab testing all energy meters, prior to
Division
issuing to provinces
AEE / CEE(Area)s, and To Seal meter terminal cover & meter
all sub-units operating enclosures after any task is carried. (Ex.
Rotary Type
Yellow under an Area – New Service, meter testing, breakdown
Synthetic Meter Seals
ES(Com), ES(CSC), rectification, meter replacement etc.)
with Wire
ES(EM) etc. (Other than disconnection)
AEE / CEE(Area)s , To Seal MCB/MCCB opening/ meter
Blue
ES(Com) enclosures after disconnection of supply
Energy Management To Seal meter terminal cover & meter
Black
Unit (Province) enclosures after any task is carried out.
EE(Meter Lab)- To Seal the enclosure door of a Bulk
Padlock type Security Red
Division supply after a field test is carried out
Seals for Sealing –
Energy Management To Seal the enclosure door of a Bulk
B/S Meter Enclosures Black
Unit (Province) supply after a field test is carried out
Table 5.1: Proposed Scheme for Meter/ Enclosure Seals
V.0.1/1-03-2016 33 | P a g e
5.1.1 Procurement & Issue of Seals to Provinces / Meter Lab

DGM (P&D) of the respective Division shall arrange to procure required quantities of Seals for the
respective division & issue the relevant Seals in bulk to CE (Com) of each province via EE (Meter Lab).
These issues will be recorded with DGM (P&D) and by EE (Meter Lab) on a register as per format given in
Annex 5.1A & 5.1B for Rotary Type and Padlock type Seals respectively.
5.1.2 Issuing to Area Engineers & Other Relevant Units

a) CE (Com) shall collect his requirement of Seals of relevant colours allocated to him/her from
Meter Lab, through a TV. These Seals will be stored under personal supervision of CE (Com). He /
she ill update the egiste of Padlo k T pe E losure Seal Receipt / Issues (For Heavy
suppl ,60A a d 30A “uppl egiste ai tai ed ith hi as pe the fo at gi e i A e 5.2A
&5.2B for Rotary Type and Padlock type Seals respectively.
b) CE (Com) shall issue Seals of relevant colours to the respective AEEs and other relevant units
(Energy Management etc.) as per the requirement through a TV and records shall be kept in the
above register maintained with him.
5.1.3 Issuing & Record keeping of Seals within Areas

a) The AEE / CEE (Area) will issue Seals of relevant colours to the respective ES (Com)/ ES(CSC) in
limited quantities to be installed in customer locations, where necessary.
b) The AEE / CEE (Area) will maintain a separate Register for the receipts and re-issues or usage of
Seals as indicated in Annex 4.6A & 4.6B. Further, AEE / CEE (Area) shall ensure that every Seal
that is used by the relevant units under his purview is assigned to an installation with record of
the Account Number and reasons for the use of Seal such as new installation, for attending to a
breakdown or for any other reasons.
c) ESs of the Area / Energy Management unit shall maintain separate Registers in the format given
in Annex 5.3A & 5.3B for the receipts and re-issues or usage of Rotary Seals, that may be used in
an installation with records of the Account Number and reasons for the use of Seal such as new
installation, for attending to testing or for any other, with details of the person who installed the
Seals in field etc.
d) Similarly, for the usage of Padlock Seals, respective Engineer (EE-EM/EE-Meter Lab) shall maintain
separate Registers as indicated in Annex 5.3C & 5.3D for the receipts and re-issues or usage of
Seals, that may be used in an installation with records of the Account Number and reasons for
the use of Seal such as new installation, for attending to testing or for any other, with details of
the person who installed the Seals in field etc.
e) AEE / CEE (Area) and ESs shall reconcile the issues of Seals every month to ensure that Seals are
properly used.
5.2 Seal Management Administration

a) For service categories such as: ordinary supplies (Single Phase 30A, Three Phase 30A & 60A),
DGM (Province) will implement, administer, control and supervise the whole Seal Management
within the respective province through CE (Com), CE(EM) and AEE / CEE (Area)s
34 | P a g e V.0.1/1-03-2016
b) For Bulk Supply installations, DGM (Commercial & Corporate) will implement, administer, control
and supervise the whole Seal Management.
c) CE (Com), CE(EM), AEE / CEE(Area), EE(Meter Lab), ES (Com) of the area and other ESS (whoever
applicable) are personally accountable for the issue and proper usage of the Seals and shall be
accountable for each and every Seal taken over or used by them.
d) All registers maintained by the CE (Com), CE (EM), AEE / CEE (Area), EE(Meter Lab),and ESS of the
area should be updated at all times by the relevant officers. These registers shall be thoroughly
scrutinized by the Internal Audit, Special Investigation Branch and the CEB Monitoring Team at
routing inspections. Registers shall therefore be made available for the perusal of Audits, Special
Investigation Units and/ or any other authorized officer.
e) The broken Seals shall not be discarded at consumer premises but be brought back to the
respective unit for disposal at the unit. The disposal of the Seals shall be carried-out under the
personal supervision of the unit head.
f) No meter/enclosure Seals shall be used outside the procedures indicated and the officers are
held responsible for improper practice of the use of Meter Seals.
5.3 Installation of Seals

a) The procedures for installations of Seals are given below. This section covers the general
guidelines for installations of Seals for all supply categories as described in the table below (Table
5.2). Subsequent sections will provide the specific details with regard to each supply categories.
b) The meter cover Seals (lab Seals) shall be in-tact when issuing any Energy Meter for installation
in the field and shall be available at all times. No officer is authorized to remove meter cover Seals
(lab Seals) of meters that are installed in the field, under any circumstance.
c) The relevant points of supply that are to be sealed when a meter is installed in field, according to
the supply category, are tabulated below.
Supply Category Sealing Points

Single Phase 30 A Meter terminal cover
Enclosure Door
Three Phase Meter terminal cover
30 A & 60 A Enclosure Door
Enclosure – Breaker point opening
Bulk Supplies Meter terminal cover
Enclosure Door
Enclosure – meter front cover opening
Table 5.2: Sealing Points as per Supply Category
d) Whenever a Seal is fi ed i a i stallatio , the usto e s sig atu e should e o tai ed to

confirm that Seals with the assigned numbers were installed, by the respective ES or the CEB
personnel who has been personally assigned by the ES performing the task, after ensuring the
correctness of the wiring and meter accuracy. He / she shall show the customer the Meter Lab
Seals & terminal cover Seals of meters and Enclosure Seals & obtain the signature of the Customer
to confirm that all the above Seals are in-tact.
V.0.1/1-03-2016 35 | P a g e
e) The fo at of the fo Sealing of Consumer Meter Enclosure/ Terminal Cover to obtain

usto e s sig atu e is given in Annex 5.4.
f) These books contain the form in Triplicate. Customer copy shall be handed over to customer
after obtaining his signature and AEE / CEE (Area) s op shall e se t to AEE / CEE (Area) to keep
in the consumer file maintained with AEE / CEE (Area).
g) Respective ESS shall be accountable for the usage of Seals issued to him/her.
h) The respective ESs shall send a report to AEE / CEE(Area), on the usage of Seals monthly along
with the AEE / CEE(Area) copies of the form used when Sealing stated in (e)above.
5.4 Breaking of Seals (30A/60A)

a) The enclosure Seal shall not be broken except in the case of a failure or investigation which
requires the opening of the enclosure by Special Meter Testing Team, Energy Management Unit,
ES (Com) of the area or for investigation by Investigation Unit of the Province/CEB. It is mandatory
that the meter be re-tested, if the enclosure Seal is broken for any of the above reasons.
b) The relevant ESs shall be made accountable for breaking any Seal at any installation unless
otherwise specified below, for any legitimate task assigned to them and shall instructed to restore
same immediately after the completion of the task.
c) If any of the Seals are found missing at the consumer premises during field inspection /
breakdown rectification etc., the ESs shall take necessary step to inform relevant AEE / CEE (Area)
immediately. AEE / CEE (Area) shall immediately direct investigation into the matter and if
necessary, he / she shall obtain the assistance of the Provincial Special investigation Unit or CEB
Special Investigation Unit. Appropriate action shall be taken by the AEE / CEE (Area).
d) In cases where lab Seals are found missing, it is recommended to get the meter re-
tested/calibrated & lab Seals restored by the Meter Lab. Necessary actions should be initiated to
take any legal actions and /or loss recovery actions as required.
5.5 Sealing Procedures for 30A Single Phase Supply

a) The points as specified in Table 5.2 shall be sealed initially by the ESs of CSCs using Seals of colour
relevant them, no sooner the supply is given.
b) When a supply is disconnected the enclosure door & the breaker point opening shall be sealed
using the Seals of relevant colour, by the authorized personnel of Area.
5.6 Sealing Procedures for 30A & 60A Three Phase Supply
a) The Installation of meter, MCCB & related wiring shall be as per the Diagram 1 & 2 (Annex 5.5).
b) The points as specified in Table 5.2 shall be sealed initially by the ESs of CSCs using Seals of colour
relevant to them, no sooner the supply is given.
c) Along with supply connection, AEE / CEE (Area) shall instruct ES (Com) of the area to test the
installation. ES (Com) shall test such installations within 2 weeks and shall install the Seals of
36 | P a g e V.0.1/1-03-2016
relevant colour. It is the responsibility of the ES (Com) of the area to verify that the Meters, wiring
of Meters inside the enclosure, etc. are correct before sealing the enclosure.
d) ES (Com) shall always personally visit the site and carry out the Meter testing to ensure the
correctness of wiring, fixing of accessories and the Meter accuracy.
e) When a supply is disconnected, the enclosure door & the breaker point opening shall be sealed
using the Seals of relevant colour, by the authorized personnel of Area.
5.7 Sealing Procedures for Bulk Supply

a) The metering equipment, MCCBs & related cabling shall be installed within a cubical of approved
design with door having padlocking arrangement.
b) Electricity Meter, CTs & Communication Devices with the related wiring shall be installed within
an enclosure inside the cubicle.
c) The keys for padlocks shall be in the custody of the officer authorized by the respective AEE / CEE
(Area).
d) The points as specified in Table 5.2 shall be sealed initially by the ESS of CSCs using Seals of
relevant colour, no sooner the supply is given.
The Provincial Energy Management unit or Meter Lab shall be informed immediately after energizing, to
carryout initial testing of meter. After the test, the above unit shall confirm the accuracy of the Meter
and the padlock shall be placed on the enclosure door with the padlock Seal of relevant colour.
5.7.1 Order Card for Bulk Supply

a) Where meter Seals and enclosure Seals are to be removed for testing or replacing a meter or for
any other reasons, such removal shall be accompanied with an Order Card.
b) CE (Com), CE (EM), Area Engineer or EE (Meter Lab) may issue Order Cards for carrying out such
jobs as mentioned below, related to Bulk Supply Meter installation. Order Card copies shall be
distributed as follows among the parties concerned. Printed books for Order Cards will be
arranged by DGM (Commercial & Corporate). Each Order Card includes five copies in five
different colours and copies are distributed as follows;
White A ea E gi ee s op
Pink Mete La E gi ee s op
Blue E e g Ma age e t E gi ee s op
Yellow CE Co s op
Green Custo e s op
c) The format of the Order Card is given in the Annex5.6. The officer issuing the Order Card shall fill
part 1, 2 and 3 of the same. The Officer executing the order shall fill the section 4 of the Order
Card. Please note that all cages in the Order Card shall be filled completely.
d) Officers authorized to issue Order Cards against the type of job to be carried out are specified in
table below.
V.0.1/1-03-2016 37 | P a g e
Issuing Authority Authorized Work for Issuing Order Cards

CE (Com) Meter installations for new Bulk Supply
Regional Meter Lab Engineer Meter Testing, Meter repair/Re-programming/ Data
Downloading
Provincial Energy Management Meter Testing, Meter Changing, Meter Data
Engineer Downloading
Area Engineer Disconnection, Reconnection and repair work in the
meter installation
e) Executed Order Cards shall be filed Consumer-wise in the office of the CE (Com), AEE / CEE (Area),
Meter lab and Energy Management Unit.
5.7.2 Breaking a Seal (Bulk Supply)

a) Any inspection of Bulk Supply Meter installations shall be carried out in the presence of a
representative of the customer. Customer shall be notified immediately if any Seal is broken.
After completion of the work new Seals shall be placed and shown to the customer and his
signature shall be obtained in the Order Card.
b) The customer copies of above shall be handed over to the customer & other copies shall be sent
to each relevant units after completion of the job.
c) Before breaking the Meter Seals serial numbers of the same shall be checked against the Meter
Seal numbers in the previous Order Card copy available with the customer.
d) The Seal of the enclosure door shall not be broken except in the case of failure which requires
opening of the enclosure for repairs or for tasks carried out by energy management unit or meter
lab.
e) The Seal of the enclosure door shall not be broken during monthly meter readings.
f) Area Engineer and Energy Management Engineer shall not remove the Meter-cover Seals.
However, they could remove Meter-terminal cover Seals, MD button Seals and Meter Enclosure
Seals.
g) If the Enclosure-door Seal of a bulk supply has to be removed by a Sub-unit attached to an Area
without a supporting Order Card due to urgency, it shall only be carried out with the verbal
approval of the AEE / CEE (Area).
h) If a Meter Enclosure-door Seal is removed by Meter Lab or Energy Management Unit, the Meter
available after completion of work shall be tested by the relevant ES personally and shall padlock
the enclosure with relevant colour padlock Seal.
i) If an Enclosure-door Seal is removed by the AEE / CEE (Area) unit for any purpose, it shall be
temporarily sealed with a relevant colour rotary Seal & subsequently informed to Energy
Management Unit or Meter Lab for re-testing of Meter & seal with the Padlock Seal of relevant
colour. (Annex: 5.7)
j) Sample checks should be carried out by each Unit to see whether serial numbers of the removed
meter Seals are the same as recorded in the previous Order Card.
38 | P a g e V.0.1/1-03-2016
5.8 Testing of Meters

a) Upon procurement of meters, each and every Meter would be tested and calibrated at the Meter
Lab, prior to issuing to Provinces for installation.
b) After the initial Meter Lab Testing, Single phase 30A Supply Meter testing would only be carried
out by ES (Com) of the area.
c) It is the responsibility of the ES (Com) of the area to carry out routine sample testing of single
phase 30 A supply installations of selected customers as well to carry out testing of Meters upon
customer requests, with the approval of AEE / CEE (Area).
d) Either ES (Com) of the Area or the Energy Management Unit shall carry out testing of three phase
30A / 60 A Meters.
e) Bulk supply Meters shall be tested only by the Energy Management Unit, Meter Lab or by a
Special Meter Testing Team appointed and authorized by the DGM (Province) in writing.
f) The routine testing of Bulk supply Meters shall be carried out by the Energy Management Unit,
Meter Lab or by a Special Meter Testing Team appointed and authorized by the DGM (Province)
in writing. The authorized unit shall ensure that all bulk meters are tested once a year as a routine.
g) Every time, either the ES (Com) of the area or one of the Units mentioned above tests a Meter
installed at an ordinary consumer premise, a copy of test report shall be forwarded to AEE / CEE
(Area) within a week. AEE / CEE (Area) shall file this in the Custo e s file. ES (Com) of the area
shall also prepare a monthly summary report of the 30A/ 60A Supply Meters tested by them in
each Area and shall forward the same to AEE / CEE (Area) on a monthly basis.
h) Every time, the Energy Management Unit, Meter Lab or a Special Meter Testing Team appointed
and authorized by the DGM (Province) in writing, tests a Meter installed at a Bulk consumer
premises, a copy of test report shall be forwarded to AEE / CEE (Area) within a week, and copies
shall also be forwarded to CE(Com) – Province & Accountant(Revenue). The Meter test Reports
shall be filed consumer-wise at each relevant Unit.
V.0.1/1-03-2016 39 | P a g e
40 | P a g e V.0.1/1-03-2016
6. STORE ARRANGEMENTS & MATERIAL

PROCUREMENT
6.1 Area and CSC Store Arrangement

6.1.1 General
Each Area will have an Area Stock Keeper (ASK) who will be responsible for materials provisioning and
stock monitoring of the CSCs within the Area. He / she will directly report to the AEE/ CEE (Area).
Areas and CSC will hold stock of materials for:-
i) For routine maintenance and breakdown repairs (both HT & LT)

ii) Making ordinary connections, cost recovery jobs
The stocks of materials to be held for above categories will depend on the Plant & Equipment Registry
(P&E Registry) of each CSC area, the set re-order level and the expected rate of making service
connections in the CSC area.
The procedure for the disposal of unserviceable and scrap items, which also falls under the responsibilities
of the ASK, is described in a separate section under this chapter.
6.1.2 Stock Levels, System Maintenance Materials

In consultation with the P&E Registers and the average rate of material usage for service connections &
breakdowns, AEE / CEE (Area)/ES (CSC) shall work out the standard size of the stock to be held at each
CSC and enter the following in the format for preparing the re-order level is given in Annex: 6.1;
i) The expected usage of materials per quarter (3 Months) which is defined as the standard re-
order level.
ii) One third of this figure represents the monthly usage and this is the minimum stock to be
maintain at each CSC.
This could be easily maintained with the aid of a material management software like MITFIN. A monthly
report giving the total monthly usage of each stock item and the remaining material stock value of each
category, shall be forwarded to CEE (Area) at the end of each month.
In the last two weeks of each quarter, ES (CSC) will review additions to P&E Registry and if there were
significant additions noted, the standard stock report shall be updated with the approval of AEE/ CEE
(Area). A copy of the same shall be forwarded to provincial CE (Com.) for his/her reference made available
to ASK for reference.
6.1.3 Ordinary Connections

A List of Standards Items comprising of the quantities of each type of item required to make an average
single phase connection shall be worked out by the ES-in-charge of each CSC. Similarly a set of items for
V.0.1/1-03-2016 41 | P a g e
an average three phase connection shall also be worked out. To determine this, the actual data of past 6
months of issue advises and service connections could be used.
Depending on this rate of material usage for service connections, a suitable stock shall be maintained at
each CSC for providing service connections, adequate at least for one month period (both 3 phase & single
phase). This quantity shall be included to the standard stock list of CSC.
At CSC, records of usage of these materials will be maintained and ES (CSC) will forward the material
requisition to AEE/ CEE (Area) in order to replenish the stocks properly at CSC.
AEE/ CEE (Area) will review the requirement of each CSC quarterly and if necessary propose necessary
changes in the stock levels.
6.1.4 Organization of Stores

A. Provincial Stores
Provincial stores will be administrated by CE (Com) of the province, assisted by Supply Assistant
(SA)/Provincial Store Keeper (PSK) to carry out the works at provincial stores.
The SA/PSK will inform any likely shortages to the CE (Com.) who will in turn inform such shortages to
relevant procurement authorities who shall ensure the availability of essential items.
B. Area Arrangement
The ASK will receive material requisition from the ES (CSC) for drawing materials from provincial stores,
meter lab etc.
On receipt of the documents from relevant ES, ASK will:
a) Work out the quantity of the requisition and compare it with existing stock at CSC and the
standard stock level. If a quantity of the requisition exceeds the quantity of allocation, ASK will
seek the decision of CEE (Area). The CEE (Area) may adjust the requisition depending on the
situation.
b) Obtain the material requests from ES (AMU) / ES (Com), if any, as well.
c) Take all the approved requisitions to Provincial Stores / Meter Lab and draw the materials
following formal procedures and thereafter re-distribute them accordingly to each ES.
The CE (Com) will allocate a separate material collection day for each Area to collect materials from the
Provincial Stores. In case of an emergency, unexpected situations or due to other necessities, AEE/ CEE
(Area) may allocate an alternate day to collect the materials.
42 | P a g e V.0.1/1-03-2016
6.2 Material Replenishment & Procurement

6.2.1 Stock Replenishment
The system for calculating stock levels is described in Section 6.1.2. The ASK shall be responsible for
replenishing CSC stocks regularly or immediately in an emergency. The ASK shall collect the materials
required for routine replenishment from the provincial stores on a regular basis, on the prescribed dates.
6.2.2 Material Replenishment Procedure

A. Material Requisition
a) Role of ES-in-charge of CSC
ES (CSC) shall determine the materials required and complete the Material Requisition
Form in the format as given in Annex: 6.2;
b) Role of Area Store Keeper (ASK)
On receipt of the material requisition, ASK shall assess the same to compare it with the
standard stock (re-order level) of the respective CSC.
If there is any mismatch between the requisition & CSC standard stock value, it shall be
referred to AEE/ CEE (Area) for his/her decision.
When requisition is approved by the AEE/ CEE (Area), it shall be sent to CE (Com) of the
Province at least 3 days prior to the date of collection of material.
c) Role of Provincial Chief Engineer (Commercial)
The CE (Com.) prepares materials for issue, complete relevant column of the Material
Requisition, and prepares a Transfer Voucher (TV). The TV will show the reference
number alias PL Code of the material requisition to which it refers. The Pink & Blue copies
of the Material Requisition together with the White copy of the TV shall be returned to
ASK when he / she takes over the materials.
B. Distribution of Materials among CSC

The ASK delivers the materials and obtains the ES (CSC) signature on both copies of the Material
Requisition. One copy remains in the CSC & the other one is kept by ASK, as a proof of delivery.
C. Emergency Requisition
When an item is out of stock and it is urgently required before the next date of material delivery to the
CSC, an emergency material requisition shall be prepared. The ASK shall make arrangements to draw
those items in coordination with the Provincial CE (Com.). This type of unscheduled Material Requisitions
shall only be raised in case of an emergency and be kept to a minimum as much as possible.
V.0.1/1-03-2016 43 | P a g e
D. Transfer of material between CSCs

The CEE (Area) may authorize the transfer of items between the stores of different CSCs under his/her
control. The ASK shall arrange such transfers by preparing T.V. The green copy of the T.V goes to the
Issuing CSC, the white copy goes to the Receiving CSC. The Receipt is obtained on the pink & blue copies.
The blue copy is sent weekly to the ASK who posts the respective stock value account. He / she will enter
the details i the T a sfe olu of the Issuing CSC stock control ledger.
6.2.3 CSC Stock Control

A. CSC Store Record
The ASK ill ai tai a sepa ate Stock Control Ledger fo ea h C“C i the A ea. A typical Ledger page
is given Annex: 6.3. The Ledger shall be a permanent record of physical stock movements in CSC. As such,
they shall be updated and maintained in the same way as other accounts documents. When making
entries in the Ledger, the e eipt olu shall be used to record opening stock and the opening
ala e shall be entered in the Voucher Number column. Issues shall be entered in the appropriate
column with issue voucher numbers recorded. Transfers shall also be recorded in the same way. After
ea h t a sa tio the “to k olu shall be completed to show the new figure.
B. Physical Stock Verification

The AEE/ CEE (Area) shall prepare a program for physical stock verification in each CSC once in every four
months. The ASK shall assist the ES (CSC) to count each items and enter their description and quantity
on the CSC stock check report generated from the computer. The final results shall be agreed upon with
the ES (CSC) and both shall sign and place date on the sheet which shall in turn be returned to the Area
Office within three days of completion of the stock verification.
6.2.4 Local Purchase of Items not Specified under the Standard Price List
A. Purchasing from Petty Cash
The Petty cash facility shall be provided to the undermentioned officers upon the request of CEE (Area).
For other officers who are not listed here, clear justifications shall be provided for issuing the Petty Cash
facility. These requests shall be forwarded to DGM (Province) with a copy to Accountant (Expenditure)
of the Province. It is the responsibility of Acct.(Exp.) to proceed with these requests to provide the Petty
Cash facility as soon as possible, with the approval of the DGM (Province).
a) ES(CSC)
b) ES(AMU)
c) ES(Commercial)
d) Chief Clerk
The maximum Petty Cash limit shall be in accordance with the relevant GM circulars which may be
amended time to time (Refer the latest GM circular for more details). The Petty Cash amount is given for
a period of one month. At the end of each month, the monthly expenditures under Petty Cash entered
on a separate register with appropriate cost code shall be submitted to CEE (Area) along with the certified
bills for reimbursement. Under special circumstance, when the petty cash limit is not sufficient enough
44 | P a g e V.0.1/1-03-2016
to cover expenditures of a particular month, a special approval shall be obtained for the additional
amount required from the DGM (Province) and AGM (DD).
At the end of each year, the Petty Cash register shall be finalized and any remaining money in hand shall
be deposited to the board account by using a PIV. A fresh request shall be forward to AEE/ CEE (Area) to
get Petty Cash facility for the New Year. The AEE/ CEE (Area) shall only approve such requests received
from above mentioned Officers as well as the Officers who had previously obtained this facility, with the
concurrence of DGM (Province).
B. Purchasing of Capital Items

The classification of capital items is given in the GM circular No: 2007/GM/7/FM, which also includes the
definitions of capital items as well. The latest update of purchasing limits of capital items are also notified
through GM circulars time to time, according to the requirements. (Refer the latest relevant GM circular
for more details).
If the total estimated cost of capital items to be purchased falls under his/her specified limit, the AEE/
CEE (Area) may approve the purchase of the required item. The purchasing authority limits for each
category of designation shall not be violated.
If the price estimation of capital item required to purchase exceeds the specified limit by the relevant
circular, the AEE/ CEE (AREA) shall seek approval from AGM (Division). Once the request is approved and
necessary fund are allocated for the capital expenditure as requested, the CEE (Area) could initiate the
procurement of such items adhering to the relevant procurement guidelines approved by CEB.
The CC (Area) is responsible to keep a separate register (apart from inventory) for the items purchased
under capital funds and update it regularly. (Refer Annex: 6.4)
C. Purchasing of Non-Capital Items

When purchasing non-capital items, it is not required to seek fund approvals, if funds are already available
from the Annual Budget. However, normal procurement procedures shall be followed.
6.3 Material Issues & Raising Material Issue Advices

6.3.1 Service Connection Materials Issue Advice
 In case the material issues are carried out through a computerized system (ex: MITFIN),
the relevant system manual shall be followed. Specific training on the use of the
computerized systems may be obtained from the Information Technology Branch.
 Following system of manual processing shall be adapted, in the absence of computerized
system being implemented;
a) A separate Service Connection Materials Issue Advice (in the Form shown as Annex:
6.5) shall be prepared by the ES (CSC) for all issues of Service Connection Materials. The
Form shall be pre-printed. Filling of the form is self-explanatory.
V.0.1/1-03-2016 45 | P a g e
b) The Service Connection Materials Issue Advice Form shall be printed in quadruplicate,
in the same way as normal Materials Issue Advices, and copies of the same shall be
issued as follows :
i) Original (White) - to be issued along with Materials to employee carrying out the
Job.
ii) Second (Green) Copy- to be forwarded to ASK for up-dating Stock Records.
iii) Third (Blue) Copy- to be forwarded to Provincial Acct. (Exp.) through ASK for
accounting purposes.
iv) Fourth (Pink) Copy- is the Book Copy and will be retained by the ES (CSC) for
his/her stock entries.
 The employee/contractor receiving the materials shall check the list of items and sign all
copies of the Advice form and take over the materials. When the Job is completed, the
excess materials, if any, shall be returned to the CSC Stock, on the existing Materials
(Issue/Receipt) Advice Form. Please Refer Annex: 6.6 for a sample format.
 On a prescribe date of the week, the ES (CSC) shall forward the Duplicate Second (Green)
and Third (Blue) copies to ASK for costing and up-dating of store record.
 The ASK shall, on receipt of the Green and Blue Copies of the service Connection
Materials Issue Advice, check the advices for correct coding and continuity, Cost the
Materials according to current standard price list and enter the totals against the items
in the appropriate column of both forms as well as indicate gross total. All issues shall be
posted in the ledger/computer system by ASK, along with a reference to the Service
Connection Materials Issue Advice Number.
 The ASK shall sign both copies of the Service Connection Materials Issue Advice Forms
and forward the Third (Blue) Copy to the Provincial Acct.(Exp.) on a prescribed day of first
week of each month for accounting purposes. The duplicate (Green) Copy shall be
retained by ASK and filed in the order of serial number for future reference and auditing
purposes.
6.3.2 Notes on Completion of Purchase Order Form

A. General Description
A Purchase Order (PO) is generated, once quotations are called and the purchase is approved by the Area
Engineer. The Purchase Order is prepared on the pre-printed Purchase Order Form and signed by the
officer authorized to issue Purchase Orders (probably an executive officer). All Local Purchases, whether
for Cash or Credit (other than Petty Cash) shall be made on the Purchase Order Form (Annex: 6.7).
Purchase Order Forms are printed in Book Form in Sets of Five Copies and have sequential Serial
Numbers printed on the Top Right hand corner. The date of order will be written underneath the serial
number.
46 | P a g e V.0.1/1-03-2016
B. Description of Copies
Copies of the forms are made out as follows and to be distributed each for the prescribed purpose.
1st Copy (Original) To the Supplier

2nd Copy To the NUMERICAL FILE where all purchase orders are filed in serial order
and married to the INDENT COPY when entries in these are completed.
3rd Copy To the Purchasing Unit
4th Copy It is the INDENT COPY wherein all quantities of Materials received GRN Nos.
raised and dates are recorded. This is retained by the Purchasing Dept. in
this INDENT file and when payment details, GRN Nos. etc. are noted, filed to
the NUMERICAL FILE COPY.
5th Copy It is the hase s op a d is ha ded o e to the offi e ho is to collect the
materials e.g. Store- keeper, E.S. etc.
a) When goods are received, the bill shall be submitted for payment with a certified copy of the PO
attached to the Pay-slip. When payment is approved, the Pay-slip number shall be indicated on the
copy. The copy, along with the pay-slip, shall be returned to the Purchasing Unit. The Pay-slip no. and
the date shall then be noted on the INDENT COPY and the Pay-slip and purchasing unit copy shall be
returned to Accounting Unit.
b) When Payment is made prior to the collection of Materials, the Pay-slip no., Cheque no. etc., shall be
entered on all copies of the Purchase Order, other than the “upplie s copy and the Purchasing Unit s
copy of the PO shall be attached to the Pay-slip. Details of GRN etc. shall be entered in the INDENT
COPY.
C. Instructions to be followed
When transactions are completed, the payment details i.e. Pay Slip no. & date, Cheque no. & date,
Amount etc., indicated in the Purchase Unit s copy of the PO shall be noted by the purchasing unit on the
Indent copy. When goods are received and GRN no. & date are entered in the indent copy, the copy shall
be filed to the Numerical File Copy. This shall form the Main Record of Purchase and shall be available for
future reference.
The Chase s copy shall be returned when transaction is completed and shall be tallied with the Indent
Copy and returned to CC/SK for filing in the Materials Purchase file of the CC/ASK.
A Monthly Summary of Purchases approved by the AEE / CEE(Area) shall be prepared from the
information available in the Numerical file and forwarded to DGM (Province) with a copy to Provincial
Acct.(Exp.) at the end of each month. The Summary shall e p epa ed o a si ple fo at gi i g Date of
Pu hase, Des iptio of Ite ‘ate pe U it, Qua tit Pu hased a d A ou t Paid fo Ite s a d
the Total Amount approved by the AEE / CEE(Area) during the particular month. The Amounts approved
for any given item or in any given month shall not exceed the authorized limits on expenditure. However
under any contingency circumstances, this could be exceeded with proper justifications.
The Numerical Order shall always be maintained in issuing Purchase Orders. If a purchase order is
cancelled for any reason, the copies of the cancelled order should be filed in the Numerical File with the
app op iate e do se e t Cancelled itte a oss the fa e of the O de o all opies.
V.0.1/1-03-2016 47 | P a g e
48 | P a g e V.0.1/1-03-2016
7. DISPOSAL OF MATERIAL & RECORDS
7.1 Material Disposal Procedure

7.1.1 General
The General Procedures for disposal of materials are described in this chapter.
The activities carried out by the CEB often results in the accumulation of unserviceable articles and scrap
items at various CEB facilities, such as CSCs and Area Stores etc. These articles often occupy valuable
space while having finite scrap values. Therefore, it is incumbent on the part of AEE / CEE (Area) to ensure:
i) Unserviceable articles are disposed of periodically in the best interest of CEB, as per the accepted
procedures.
ii) Money collected from the sale of unserviceable articles is credited to the Board Revenue
promptly and correctly.
iii) Accounting Entries are made correctly including write-off where necessary
iv) Asset Registers, Stores Records, Inventory records etc. as applicable, are suitably adjusted.
Unserviceable and Scrap items in the CSCs/ Areas may mainly arise out of the type of items listed below.
(Those items that are damaged or recovered items and other articles beyond their period of active or
economical usage which are classified as unserviceable)
 Off-charge items.
 Stock items.
 Inventory items (Tools, office equipment, Furniture etc.)
 Vehicles
 Energy meters
 Transformers
However, obsolete stock items held at the CSC shall not be disposed immediately. AEE / CEE (Area) shall
inform the details of such items to the CE (Com) in order to verify whether the items are required by
other Area/Province/Division. If the items are not required by others, CE (Com) shall attach a certificate
to that effect and obtain approval of the DGM (Province) to include the items in his/her list of
unserviceable and initiate action for disposal or grant necessary approval to AEE / CEE(Area) to take action
for disposal.
7.1.2 Register of Unserviceable and Scraps

A register of unserviceable and scrap items shall be maintained by the Officer-in-charge of materials on
a CR book in the format shown in Annex: 7.1 and all unserviceable and scrap items shall be entered in this
register on a regular basis. This format could be used as a single page per item for items that occur very
frequently (Service Wires, Poles, Alu. Conductors etc.) or multiple items per page for less frequently
occurring materials.
V.0.1/1-03-2016 49 | P a g e
The following items shall be stored separately and destroyed by the ES (CSC) with the approval of the CEE
(Area);
i) Broken porcelain insulators (both HT & LT)

ii) Items purchased under consumables vote. (Bulbs, Switches, Holders, Ferrous Materials etc.)
It is highly recommended to dispose the vehicle batteries by surrendering them to the agent and obtain
a rebate during purchasing of the new battery. This practice would eliminate unnecessary storage as well
secure a discount for the new Battery. In this case, they may not be entered in the Register of
Unserviceable but shall be entered in the Vehicle log book.
The lists of unserviceable and scraps that are to be disposed of shall be extracted by the officer in charge
of materials from the register quarterly. The lists shall be prepared in quadruplicate in the form shown as
Annex: 7.2.
However, these lists shall not include: Transformers, Energy Meters, Vehicles, Stock Items, and Inventory
items. The procedures for disposal of such items are given in forthcoming sections of this Chapter.
A. Inspection of Items
The AEE / CEE (Area) shall inspect the items listed by ESS, CC and ASK at quarterly intervals and if satisfied,
he / she shall certify the lists and forward them to the DGM (Province) to appoint a board of survey to
report on the materials.
B. Appointing a Board of Survey

Unless otherwise specified, the DGM (Province) shall have authority to appoint Board of Survey to report
on unserviceable and scrap items. Board of survey shall normally be appointed case by case.
The Board of Survey for disposal of unserviceable items, other than vehicles, shall consist of three
members;
 A CE/ EE nominated as the chairman
 An EE/ EA/ ES as a member
 An Accountant / Account Assistant as a member
Letters of appointment to the members of the Board of Survey shall be issued by DGM (Province)
specifying the date by which the report shall be handed over (A maximum period of one month may be
allowed) with its recommendation.
C. Report by the Board of Survey

The Board of Survey shall inspect the items and furnish their reports on the form shown in Annex: 7.2.
The Report shall indicate classifications against each item as follows;
 S – To be sold
 R – To be repaired / re-used
 D – To be destroyed
50 | P a g e V.0.1/1-03-2016
A minimum sale price, wherever practicable, shall be recommended by the Board of Survey for items that
are to be sold either by public auction or by open tender procedures.
D. Approval
The DGM Province shall, if in agreement with the Board of survey Report;
 Approve the disposal of items if the total values of such items are within his/her financial
authority.
 Obtain approval of the General Manager / AGM (Division) (as appropriate) for disposal
of the items if it is beyond his/her financial authority.
1) The limits of financial authority for disposal of unserviceable and scrap items shall be the same as
that for purchase of materials etc.
2) Once approval is obtained, the CEE (Area) shall forward the approved list pertaining to each CSC for
disposal and take necessary action for the disposal of items at the CSC premises or at any other
suitable location.
3) If the quantities available for disposal are considered having high commercial value, arrangement
shall be made to sell them adhering to appropriate procedures (Tender, Quotation etc.) in
consultation with the DGM Province.
E. Disposal
1) Disposal of articles shall be as recommended by the Boards of Survey. If recommended for sale, the
items shall be sold either by public auction or by open tender. Due publicity for sale of items, either
by notices prominently displayed in public places or by advertisement in the local News Papers, shall
be given before the sale. A sufficient period shall be given between the advertisement and the date
of sale.
2) When it is recommended to be destroyed, (dumped, burnt etc.) a member of the Board of Survey
shall be present to witness the destruction of articles.
3) If the items are recommended to be disposed, an entry shall be made in the register of unserviceable
as to how they shall be disposed.
F. Payment
Payment could be made by cash or by Bank Draft at any CEB POS counter by submitting the PIV generated
by the Area/Province. The AEE / CEE (Area) shall make suitable arrangement to accept the payment.
G. Accounting
1) When articles are disposed by public Auction or Open tender, the money so realized shall be credited
to Board Revenue under Miscellaneous Income (code No. 1300) by raising PIVs for such items.
V.0.1/1-03-2016 51 | P a g e
2) When disposal is over, the Branch copies of the PIVs and the lists signed by the AEE / CEE (Area) shall
be forwarded to the Provincial Acct.(Exp.) for accounting purposes. A copy of these documents shall
be retained at the Area Office.
7.1.3 Disposal of Damaged/Unserviceable Inventory Articles

Disposal of damaged/unserviceable inventory articles such as tools & equipment, office equipment,
furniture etc. shall be undertaken once a year. The disposal procedures shall normally be carried out
along with the annual inventory verification.
At the time of verification at the given office, the inventory register shall be totaled and articles which
are unserviceable be listed out in the format given as Annex: 7.3
When verification is completed, the list of unserviceable inventory articles shall be sent to the DGM
(Province) with the necessary request for appointment of Board of Survey.
Action thereafter shall be the same as for disposal of other unserviceable articles.
When Articles have been disposed they shall be written-off from the Inventory Register. An entry in red
ink shall be made in the Inventory Register giving reference to the authority for disposal. The item or
items disposed of shall be deducted from the Inventory total and the balance carried over for the
forthcoming year.
7.1.4 Disposal of Stock Items

In case of disposal of the unserviceable stock items, they shall be identified for disposal once the annual
store verifications was completed and a Board approval shall be obtained for disposal.
Once the Board approval is granted, unserviceable stock items shall be disposed of in similar manner.
These shall, however, be disposed of only when sufficient quantities are accumulated. They shall be taken
up for disposal along with other unserviceable items at regular intervals.
When Items are disposed, they shall be written-off from the Stock Record. An entry shall be made in red
link in the Record Card giving reference to authority for disposal.
Value of items shall be written-off and adjustments shall be made to the value control account etc. by
the Provincial Acct.(Exp.).
7.1.5 Disposal of Vehicles

1) Disposal of unserviceable vehicles within a Province shall come under the purview of the DGM
Province.
The Board of Survey to report on unserviceable vehicles shall be appointed by the DGM Province. The
Board of Survey to report on unserviceable vehicles shall consist of 3 Engineers, including a
mechanical engineer from CEB Central Workshop & Garage. The Chairman of the Board of Survey
shall be a Chief Engineer.
The report of the Board of Survey shall however be approved by the AGM of the Division before
action is taken to dispose the vehicles.
52 | P a g e V.0.1/1-03-2016
2) The AEE / CEE (Area) shall forward annual lists of unserviceable vehicles giving details of:
 Registration Number
 Year of purchase
 Mileage done
 Cumulative expenditure on repairs
 Petrol / Diesel on km/ Littre
 Any other relevant details.
3) The DGM province shall appointment the Board of Survey to report on the list of unserviceable
vehicles produced by the Area Engineer.
4) The DGM Province shall, upon being satisfied with the report of the Board of Survey, submit the
Report with his/her recommendations for approval of the AGM Division. The AGM Division shall,
upon being satisfied, approve the Disposal of the Vehicles, if within his/her financial limits or obtain
approval of the General Manager, otherwise. O e AGM s app o al is o tai ed, the DGM P o i e
shall forward the same to the Chief Engineer (Commercial), to arrange for Press Advertisements etc.,
for disposal of the Vehicles by Open Tender.
5) Normal Tender Procedures shall be followed throughout the process.
6) The successful Tenders shall be requested in writing to pay the full sum of money within 7 days of the
award and to remove the vehicle.
7) A letter of authority shall be issued to the successful Tenderer with copy to the Area Engineer/Head
of Branch/Unit for the release of the vehicle.
8) When authority for the release of vehicle has been received, the Area Engineer/Head of the
Branch/Unit shall arrange to hand over the vehicle to the successful tenderer. The Transfer Form in
respect of the vehicle being handed over shall be signed by the Area Engineer/Head of Branch/Unit
on behalf of the General Manager, CEB.
9) When a vehicle has finally been disposed, the Area Engineer/Head of Branch/Unit shall raise an Assets
Transfer Form and forward it to the AFM Division with a copy to Provincial Acct.(Exp.) for updating of
the Assets Register.
10) The Tender Deposit of the successful tenderers shall however, be refunded only on receipt of the
certificate by the officer in charge of the vehicle that the vehicle has been removed by the tenderer
and that no damage has been caused to the Board in the removal of the vehicle (No claim certificate).
7.1.6 Important notes on disposal of articles

1) Wherever possible all unserviceable articles shall e a ked ith X usi g red paint.
2) The CEB property labels, emblem, and other markings shall be obliterated before the items are finally
disposed of/handed over.
V.0.1/1-03-2016 53 | P a g e
3) An endorsement shall be made on the PIV giving serial number of the item being disposed of – e.g.
transformer, circuit breaker, current transformer etc.
4) It shall be ensured that no other articles, items, parts or material are substituted/taken out at the
time of removal of the unserviceable articles that have been sold.
7.1.7 Disposal of Energy Meters

Damaged and unserviceable Energy Meters and associated equipment shall be disposed at the Area. The
list shall be prepared and forwarded to DGM Province to appoint a Board of Survey. When appointing a
Board of Survey, the Divisional Meter Lab Engineer shall serve in the committee serving as a Chairperson/
Member.
During the survey, the Meter Lab Engineer shall identify the Meters that can be re-used out the dispose
quantity and mark as repairable. These repairable Meters shall be separated from other Meters and after
getting the approval for disposal, they shall be returned to Divisional Meter Lab via a waybill by ASK.
7.1.8 Disposal of Transformers

No Transformers shall be disposed of by the Areas or Provinces. All damaged Transformers shall be
forwarded to the provincial stores on a way-bill along with an Asset Transfer Form. Entries shall be made
in the Register of Unserviceable accordingly.
Disposal of defective Transformers, steel and other scrap metal shall be carried out by an Open Tender
Procedure, in accordance with the GM s i ular No. 2013/GM/26/AGM (AM). (Annex: 7.4)
54 | P a g e V.0.1/1-03-2016
ANNEXURES
Annexures Description
1. Chapter 1
Annex 1.1 Organization Structure of an Area Electrical Engineer/ Chief Electrical
Engineer-Area Office
Annex 1.2(a) Job Description- Chief Electrical Engineer-Area
Annex 1.2(b) Job Description- Area Electrical Engineer
Annex 1.2(c) Job Description- Electrical Engineer-Area Maintenance
Annex 1.2(d) Job Description- Engineering Assistant-Area
Annex 1.2(e) Job Description- Electrical Superintendent – (Commercial – Area Office)
Annex 1.2(f) Job Description- Electrical Superintendent – (Consumer Service Centre)
Annex 1.2(g) Job Description- Electrical Superintendent (Area Maintenance)
Annex 1.2(h) Job Description- Electrical Superintendent (Energy Management)
Annex 1.2(i) Job Description- Area Store Keeper
Annex 1.2(j) Job Description- Chief Clerk (Area Office)
Annex 1.2(k) Job Description- Meter Reading Personnel (Bill Men)
2. Chapter 2
Annex 2.1 Annual Connection & Maintenance Plan
Annex 2.2A P&E Register –LV Schemes
Annex 2.2B P&E Register - Medium Voltage Lines
Annex 2.2C P&E Register – Distribution Substation
Annex 2.2D P&E Register – Primary Substation
Annex 2.2E P&E register – MV Equipment & Gantry
Annex 2.3A Inspection Report - HT
Annex 2.3B Inspection Report - LT
Annex 2.4 Distribution Substation Inspection Report
Annex 2.5A Breakdown Register
Annex 2.5B Breakdown Register
Annex 2.6 Distribution Substation Load Reading
Annex 2.7A Request for Permit to Work
Annex 2.7B Permit to Work
Annex 2.8 Scheduled Interruption of Electricity Supply
Annex 2.9 CEB Standard for Vertical & Horizontal Clearance
Annex 2.10 CSC Monthly Inspection Report
Annex 2.11 Calculation of Reliability Indexes
3. Chapter 3
Annex 3.1A Application for Electricity Supply
Annex 3.1B Application for Electricity Supply
Annex 3.1.1 Certificate for Proving the Ownership or Occupant
Annex 3.1.2 Statement of Land Owner
Annex 3.2 Agreement for Supply of Electricity
Annex 3.3 Service Main Register
Annex 3.4 Temporary Supplies
Annex 3.5 Definition of Bulk Supply
V.0.1/1-03-2016 55 | P a g e
4. Chapter 4
Annex 4.1 CEB Circular DGM (CS)/1998-4 Dated 31st March 1998
Annex 4.2 CEB Circular DGM (CS)/1995-113/3 Dated 5th February 1993
Annex 4.3 CEB Circular DGM (CS)/1999-14 Dated 21st December 1999
Annex 4.4 Irregularity Report
5. Chapter 5
Annex 5.1A Purchase & Issue of Register (Rotary Type Seals)
Annex 5.1B Purchase & Issue of Register (Padlock Type Seals)
Annex 5.2A Seal Receipts /Issue – Rotary Type Seals – CE (Com) Province/AEE/CE (EM)
Annex 5.2B Seal Receipts /Issue – Padlock Type Seals– CE (Com) Province/AEE/CE (EM)
Annex 5.3A ‘e eipts of ‘ota T pe “eals E“……
Annex 5.3B Usage of ‘ota T pe “eals E“……
Annex 5.3C Receipts of Padlock Type Seals for Bulk Supply (EE-EM/EE _Meter Lab)
Annex 5.3D Usage of Padlock Type Seals for Bulk Supply (EE-EM/EE _Meter Lab)
Annex 5.4 Sealing of Consumer Meter Enclosure / Meter Terminal Cover
Annex 5.5 Installation of Meter/ MCCB and Related Wiring
Annex 5.6 Order Card
Annex 5.7 Removal of Padlock Type Seal of Bulk Supply
6. Chapter 6
Annex 6.1 Format for Re-order Level
Annex 6.2 Materials Requisition
Annex 6.3 Stores Record
Annex 6.4 Register for Capital Item
Annex 6.5 Service Connection Material Issue Advice
Annex 6.6 Service Connection Inspection Report
Annex 6.7 Purchase Order
Annex 6.8 GM Circular 2013/GM/01/FM
7. Chapter 7
Annex 7.1 Register of Unserviceable and Scraps
Annex 7.2 Report of Board of Survey
Annex 7.3 Inventory Book
Annex 7.4 GM Circular 2013/GM/26/AGM(AM)
56 | P a g e V.0.1/1-03-2016
Annexes for Chapter 1
Annex: 1.1
ORGANIZATION STRUCTURE OF AN AREA ELECTRICAL ENGINEER’S OFFICE / CHIEF ELECTRICAL ENGINEER - AREA
AREA ELECTRICAL ENGINEER / CHIEF ELECTRICAL ENGINEER - AREA
Engineering Assistant
Electrical Engineer, Area Maintenance
ES - AMU ES – EM ES – Com Bill Chief Clerk SK - Area ES - CSCs
Note: Above is only a model structure of an Area. However, this can be modified according to the Area’s requirements.
Annex 1.2 (a)
Job Description
Chief Electrical Engineer, Area
Job Title Chief Electrical Engineer[CEE(Area)]

Reporting to Deputy General Manager (Province)
Job Objectives • Maintain a reliable and quality electricity supply within the
area.
• Provide an efficient and satisfactory service to the customers
in the Area.
• Maintain system assets in a safe and sound operating
condition.
• Maximize the area profit by minimizing technical and non-
technical losses and by prompt revenue collection.
Major Areas of 1. Ensure the revenue return is optimum with the cost.
Responsibilities: 2. Maintain all plant and equipment in the Area in sound working
condition at all the times.
3. Sell ordinary and bulk supply connections to prospective
customers.
4. Managing and administrating of the Area Office in an efficient
and effective manner.
Key Functional Responsibilities

Improve System Monitor system reliability by calculating the reliability indexes
Reliability defined in annex 1.3. Note the assumptions made during the
calculations and continually improve the accuracy of the
calculations. Continually take actions to improve system reliability.
Ensure that the breakdown staff attend to all breakdown in

accordance with the laid down service standards and restore
supply with least possible time.
Maintain proper clearances from trees and other structures to

LV/MV distribution lines, electrical plants and equipment in the
area.
Carry out distribution system automation.
Install and maintain proper over current and earth fault protection
devices.
Reviews general aspects of power failures, such as causes and
characteristics. Continually, take actions to reduce number and
duration of supply failures.
Analyze incorrect operations of protection systems with respect to
type and origin of the fault. Take remedial actions accordingly to
improve system reliability.
Keep number of planned interruptions and their durations to a
minimum. Incorporate alternative feeding arrangements wherever
possible to reduce the numbers of customers affected to a
minimum. Notify the customers who will be affect by the
interruption well in advance.
Operate the system to give maximum possible continuity of supply

Annex 1.2 (a)
while maintaining voltages within the statutory limits.
Protecting public and Consider that health and safety of the general public and CEB
employee safety employees are of foremost important when performing duties.
Regularly inspect the system assets for required electrical safety
clearances.
Identify potential risk and hazards which are associated with CEB
assets and work practices. Perform risk assessments and take
actions to mitigate them.
Committed to maintain a safe and accident free operational
practice and work environment that complies with national and
international regulation as well as the safety manual of CEB.
Follow laid down procedures when investigating, reporting and
recording accidents.
System Maintenance Prepare the Annual Connections and Maintenance Plan in

accordance with annual planning procedure.
Plan and execute routine maintenance work within the area in
order to improve the reliability of the supply and to eliminate
costly equipment failures.
Maintain proper safety clearances to system assets. Carry out
regular three trimming programs in accordance with the CEB
MV/LV way-leaves procedure. Monitor / supervise the works in a
systematic and programmed manner. Collect the details of LV/MV
failures and analyze systematically. Ensure that remedial actions
are included in the required maintenance work / proposal for
system augmentations.
Ensure carrying out of necessary repairs and replacements to
electrical plants and equipment, up to and including 33kV level,
within the area. Also coordinate necessary repairs / maintenance
on tower lines, load break switches (LBS), auto Reclosers (AR),
Sectionalizers and voltage regulators, primary substations etc. by
relevant units.
Give special attention to distribution transformer maintenance.
Accurately investigate causes of transformer failures and take
necessary actions to avoid future failures.
Plan required supply interruptions well in advance. Ensure that the
consumers affected are minimal and also notified them well in
advance through media & web. Also ensure that durations of the
interruptions do not exceed the planned durations and that the
maximum possible amount of work is done during the outage.
Monitor interruptions schedule for routine maintenance program.
Ensure Electrical Superintendents (ES) and contractors organize the
work in such a way as to minimize power interruptions. Plan the
work in advance in order to minimize labor idling time and
maximum utilization of power interruption time.
Take actions to reduce technical and non-technical system losses.
Service Connections Ensure that the new ordinary service connections within the area
are provided promptly meeting the proper standard and in
accordance with laid down procedures. Further, make sure that
the consumer accounts are opened within the stipulated period.
Forward the bulk supply service connection requests to the
provincial commercial engineer.
Annex 1.2 (a)
Take over and energize the completed bulk supply installations.

Maintain complete records of all ordinary consumers in accordance
with the ordinary consumer file handling procedure.
Provide “temporary services” when requested in accordance with
laid down procedures.
Metering, Billing and Implement the proper management systems for meters, security
Revenue collection seals etc. Ensure that the consumers are metered accurately.
Annually carry out random / routine checks on ordinary consumer
meters (at least 10%) and all of the bulk supply meters in a planned
manner.
Ensure ordinary consumer meters are read and bills are issued to
customer premises within the calendar month / reading programs.
Also ensure the readings are checked for consistency and accuracy.
Continually take actions to reduce number of read errors in bills.
Take actions to not to continue issuing assessed bills to a consumer
beyond two month.
Ensure bulk supply meters are read on Automatic / Remote reading
method and any unattended meters are read manually. Deliver the
bill to the customer premises in time.
Ensure non-payment disconnections and reconnections are carried
out promptly in accordance with the laid down procedures.
Ensure necessary finalization and re-activation of accounts are
carried out promptly.
Take steps to minimize, un-authorized connections, tampering with
meters, defective meters, etc.
Ensure availability of required meter reading resources.
Ensure on-line payment counters (POS) are functioning properly.
System Planning and Ensure distribution substations are metered and loss calculations
Energy Management done monthly.
Obtain transformer load readings and feeder voltage readings
regularly and utilize those data for identifying necessary system
augmentations. Forward data and augmentation proposals to the
provincial planning engineer.
Ensure the load flow studies are carried out by the provincial
planning unit and necessary system improvement / augmentation
proposals are prepared annually.
Ensure that distribution system is capable of meeting the load
demands reliably at all the times and put forward proposals for
system augmentation as required.
Maintain the optimum MV Feeding arrangement as proposed by
provincial planning unit.
Also based on operational requirements and experience, put
forward suggestions for improvements to the MV distribution
system.

Annex 1.2 (a)
Stores & Material Ensure sufficient stocks of materials available in the stores (Area &
Management CSC) in order to provide service connections, carryout maintenance
works, etc.
Maintain standard stocks of materials in the Area and CSC and
coordinate with the Provincial Stores for obtaining necessary
material requirement.
Ensure stocks in the Area and CSC are replenished in a planned
manner and allocated accordingly.
Purchase materials locally when necessary as per lead down
procedures.
Investigate instances where a CSC or CSCs are consistently
over/under drawing materials compared with the reasonable usage
amounts and necessary actions to correct the situation.
General Arrange joint inspection and taking over the completed jobs /
installations from respective units.
Ensure all the customer queries, complaints etc. are answered
courteously and attended promptly.
Maintain the Plant & Equipment register promptly, including
properly updating map of electrical network of the area.
Ensure all operations are carried out within the rules, regulation
and policies of the CEB.
Ensure that all safety rules, regulations and procedures are strictly
adhered to.
Maintain all plants, equipment, vehicles, buildings etc., in sound
working condition.
Ensure that the relevant standards and other work norms are met
while carrying out the respective jobs.
General supervision and administration of human resources,
finance and sub units.
Conducting annual appraisals of subordinates, involve in employee
promotion interviews etc.
Preparation of Annual plans(Connection and Maintenance Plan,
Vehicle Plan, Building Plan, Finance plan, Personnel Plan, Material
Plan, Budget etc).
Management and control of financial activities in accordance with
the annual budget allocations.
Maintain good customer relation as well as liaise with external
authorities.
Ensure “on-the-job” trainings are arranged to staff attached to
each section. Train them adequately to perform their duties
diligently & efficiently.
Ensure the safety of the employees while on duty.
Ensure skill development, training requirements of the employees
of contractors (way leaves contactors, service main contractors,
meter Readers, maintenance contractors etc.) who provide service
to CEB as per CEB standards.
Ensure availability of service main contactors, way leaves
contactors, maintenance contractors etc. and administer them.
Monitor and report progress of work, indicating causes of delays.
Incorporate productivity tools such as: Japanese 5S system, ISO
9001:2008 Quality Management Systems etc. in order to run the

Annex 1.2 (a)
Area Efficiently & Effectively.

Recommend disciplinary sanctions where applicable. Ensure that
disciplinary sanctions are applied justly.
Notwithstanding the duties and responsibilities mentioned above
undertake any other duties assigned by the DGM (Province), or
undertake any work which can reasonably be expected to meet the
interest of the CEB.
General Incorporate CEB recognized IT solutions to manage the systems
efficiently and effectively.
Manage the staff of any circuit bungalow in the area.
Limitations May not take disciplinary action outside the scope laid down in the
Rules and Regulations of CEB.
May not appoint or dismiss personnel.
May not dispose the property of the CEB unless following the laid
down procedures.
May not enter into contract with outside parties unless otherwise
authorized.
May not approve any payments / estimates beyond authorized
financial limit.
May not divulge information of confidential nature about the CEB
and its affairs to anybody other than those who require the
information to assist them in the discharge of their duties and
responsibilities foreseeably for the betterment of CEB.
May not render any services to the general public other than the
specified, unless authorized by the senior management. When such
services are provided make arrangements to charge for the
services duly.

Annex 1.2 (b)
Job Description
Area Electrical Engineer
Job Title Area Electrical Engineer (AEE)

Reporting to Deputy General Manager (Province)
Job Objective • Maintain a reliable and quality electricity supply within the
area.
• Provide an efficient and satisfactory service to the customers
in the Area.
• Maintain system assets in a safe and sound operating
condition.
• Maximize the area profit by minimizing technical and non-
technical losses and by prompt revenue collection.
Major Areas of 1. Ensure the revenue return is optimum with the cost.
Responsibilities: 2. Maintain all plant and equipment in the Area in sound working
condition at all the times.
3. Sell ordinary and bulk supply connections to prospective
customers.
4. Managing and administrating of the Area Office in an efficient and
effective manner.

Improve System Monitor system reliability by calculating the reliability indexes
Reliability defined in annex 1.3. Note the assumptions made during the
calculations and continually improve the accuracy of the
calculations. Continually take actions to improve system reliability.
Ensure that the breakdown staff attend to all breakdown in

accordance with the laid down service standards and restore
supply with least possible time.
Maintain proper clearances from trees and other structures to

LV/MV distribution lines, electrical plants and equipment in the
area.
Install and maintain proper over current and earth fault protection
devices.
Reviews general aspects of power failures, such as causes and
characteristics. Continually, take actions to reduce number and
duration of supply failures.
Analyze incorrect operations of protection systems with respect to
type and origin of the fault. Take remedial actions accordingly to
improve system reliability.
Keep number of planned interruptions and their durations to a
minimum. Incorporate alternative feeding arrangements wherever
possible to reduce the numbers of customers affected to a
minimum. Notify the customers who will be affect by the
interruption well in advance.
Operate the system to give maximum possible continuity of supply
Electrical Engineer, Area

Annex 1.2 (b)
while maintaining voltages within the statutory limits.
Protecting public and Consider that health and safety of the general public and CEB
employee safety employees are of foremost important when performing duties.
Regularly inspect the system assets for required electrical safety
clearances.
Identify potential risk and hazards which are associated with CEB
assets and work practices. Perform risk assessments and take
actions to mitigate them.
Committed to maintain a safe and accident free operational
practice and work environment that complies with national and
international regulation as well as the safety manual of CEB.
Follow laid down procedures when investigating, reporting and
recording accidents.
System Maintenance Prepare the annual Connections and Maintenance Plan in
accordance with annual planning procedure.
Plan and carry out all LV & MV routine maintenance work with in
the area in a systematic and programmed manner in order to
improve the reliability of the supply and to eliminate costly
equipment failures. Maintain proper safety clearances to system
assets. Carry out regular three trimming programs in accordance
with the CEB MV/LV way-leaves procedure. Monitor / supervise
the works in a systematic and programmed manner. Collect the
details of LV/MV failures and analyzed systematically. Ensure that
remedial actions are included in the required maintenance work /
proposal for system augmentations.
Ensure carrying out of necessary repairs and replacements to
electrical plants and equipment, up to and including 33kV level,
within the area. Also coordinate necessary repairs / maintenance
on tower lines, load break switches (LBS), auto Reclosers (AR),
Sectionalizers and voltage regulators, primary substations etc. by
the relevant units.
Give special attention to distribution transformer maintenance.
Accurately investigate causes of transformer failures and take
necessary actions to avoid future failures.
Plan required supply interruption well in advance. Ensure that the
consumers affected are minimal and also notified them well in
advance through media & web. Also ensure that durations of the
interruptions do not exceed the planned durations and that the
maximum possible amount of work is done during the outage.
System Maintenance Monitor interruptions schedule for routine maintenance program.

(Cont.) Ensure Electrical Superintendents (ES) and contractors organize the
work in such a way as to minimize power interruptions. Plan the
work in advance in order to minimize labor idling time and
maximum utilization of power interruption time.
Take actions to reduce technical and non-technical system losses.

Service Connections Ensure that the new ordinary service connections within the area
are provided promptly meeting the proper standard and in
accordance with laid down procedures. Further, make sure that the
consumer accounts are opened within the stipulated period.
Forward the bulk supply service connection requests to the
Annex 1.2 (b)
provincial commercial engineer. Take over and energize the

completed bulk supply installations
Maintain complete records of all ordinary consumers in accordance
with the ordinary consumer file handling procedure.
Provide “temporary services” when requested in accordance with
laid down procedures.
Metering, Billing and Implement the proper management systems for: Meters, Security
Revenue collection seals etc. Ensure that the consumers are metered accurately.
Annually carry out random / routine checks on ordinary consumer
meters (at least 10%) and all of the bulk supply meters in a planned
manner.
Ensure ordinary consumer meters are read and bills are issued to
customer premises within the calendar month / reading programs.
Also ensure the readings are checked for consistency and accuracy.
Continually take actions to reduce number of read errors in bills.
Take actions to not to continue issuing assessed bills to a consumer
beyond two month.
Ensure bulk supply meters are read on Automatic / Remote reading
method and any unattended meters are read manually. Deliver the
bill to the customer premises in time.
Ensure non-payment disconnection and reconnection are carried
out promptly in accordance with the laid down procedures.
Ensure necessary finalization and re-activation of accounts are
carried out promptly.
Take steps to minimize, un-authorized connections, tampering with
meters, defective meters, etc.
Ensure availability of required meter reading resources.
Ensure on-line payment counters (POS) are functioning properly.
System Planning and Ensure distribution substations are metered and loss calculations
Energy Management done monthly.
Obtain transformer load readings and feeder voltage readings
regularly and utilize those data for identifying necessary system
augmentations. Forward data and augmentation proposals to the
provincial planning engineer.
Ensure the load flow studies are carried out by the provincial
planning unit and necessary system improvement / augmentation
proposals are prepared annually.
Ensure that distribution system is capable of meeting the load
demands reliably at all the times and put forward proposals for
system augmentation as required.
Maintain the optimum MV Feeding arrangement as proposed by
provincial planning unit.
system.
Stores & Material Ensure sufficient stocks of materials available in the stores (Area &
Management CSC) in order to provide service connections, carryout maintenance
works, etc.
Maintain standard stocks of materials in the Area and CSC and
coordinate with the Provincial Stores for obtaining necessary
material requirement.
Ensure stocks in the Area and CSC are replenished in a planned
manner and allocated accordingly.
Annex 1.2 (b)
Purchase materials locally when necessary as per lead down

procedures.
Investigate instances where a CSC or CSCs are consistently
over/under drawing materials compared with the reasonable usage
amounts and necessary actions to correct the situation.
General Arrange joint inspection and taking over the completed jobs /
installations from respective units.
Maintain the Plant & Equipment register promptly, including

properly updating map of electrical network of the area.
Ensure all the customer queries, complaints etc. are answered
courteously and attended promptly.
adhered to.
working condition.
General supervision and administration of human resources,
finance and sub units.
Conducting annual appraisals of subordinates, involve in employee
Preparation of Annual plans (Connection and Maintenance Plan,
Vehicle Plan, Building Plan, Finance plan, Personnel Plan, Material
Plan, Budget etc.).
Management and control of financial activities in accordance with
the annual budget allocations.
Maintain good customer relation as well as liaise with external
authorities.
Ensure “on-the-job” trainings are arranged to staff attached to
each section. Train them adequately and properly to perform
their duties diligently & efficiently.
Ensure skill development, training requirements of the employees
of contractors (way leaves contactors, service main contractors,
meter Readers, maintenance contractors etc.) who provide service
to CEB as per CEB standards.
Ensure availability of service main contactors, way leaves
contactors, maintenance contractors etc. and administer them.
Monitor and Report Progress of work, indicating causes of delays.
Area Efficiently & Effectively.
Recommend disciplinary sanctions where applicable. Ensure that
disciplinary sanctions are applied justly.
undertake any other duties assigned by the DGM (Province), or
undertake any work which can reasonably be expected to meet the
interest of the CEB.
Incorporate CEB recognized IT solutions to manage the systems
efficiently and effectively.

Annex 1.2 (b)
Manage the staff of any circuit bungalow in the area.

Rules and Regulations of CEB.
down procedures.
authorized.
financial limit.
May not render any services to the general public other than the
specified, unless authorized by the senior management. When such
services are provided make arrangements to charge for the
services duly.

Annex 1.2 (c)
Job Description
Job Title Electrical Engineer, Area Maintenance[ EE (AM)]

Reporting to Chief Electrical Engineer, Area [CEE (Area)] or
Area Electrical Engineer, Area (AEE)
Major Areas of 1. Assist the CEE (Area) primarily in Technical Matters.
Responsibilities: 2. May cover-up duties of the CEE (Area) in absence of CEE (Area) in
order to run the area in a smooth manner if authorized by the
DGM (Province).

System Maintenance Assist AEE/CEE (Area) in preparation of annual plans such as:
Connection and Maintenance Plan, Material Plan, MV & LV way-
leaves clearance plan, Substation Maintenance Plan etc.
Carryout LV routine maintenance work within the area in a
systematic and programmed manner. Also provide necessary
information about MV maintenance work to the respective unit of
the province with the consent of AEE/CEE (Area).
Maintain proper safety clearances to system assets. Carry out
regular three trimming programs in accordance with the CEB MV/LV
way-leaves procedure. Monitor / supervise the works in a systematic
and programmed manner. Assist AEE/CEE (Area) to collect details of
LV/MV breakdowns analyze them systematically and identify
required maintenance work / proposal for system augmentations.
Evaluate reliability indexes and take actions continually to improve
system reliability.
Analyze auto Reclosers tripping, failures of MV & LV lines, DDLO,
transformers and other equipment and take necessary remedial
actions.
Assist AEE/CEE (Area) to plan all required interruptions. Keep
number of planned interruptions and their durations to a minimum.
Incorporate alternative feeding arrangements wherever possible to
keep the numbers of customers affected to a minimum. Notify the
customers who will be affect by the interruption well in advance.
Also ensure that duration of the interruptions do not exceed the
planned duration and that the maximum possible amount of work is
done during the interruption.
Monitor / Supervise that the breakdown staff attend all breakdowns
in accordance with the laid down service standards and restore
supply within least possible time.
Monitor interruptions schedule for routine maintenance program.
Ensure Electrical Superintendents (ES) and Contractors organize the
work in such a way as to minimize power interruptions, minimize
labor idling time and maximum utilization of labor hours.
Ensure the Work Permits are properly implemented by CSCs.
Assist AEE/CEE (Area) to maintain maximum possible continuity of
supply while maintaining voltages within the statutory limits. Take
actions to minimize system losses.
System Planning and Maintain the Plant & Equipment register promptly and properly

Annex 1.2 (c)
Energy Management update the map of electrical network of the area.

Ensure distribution substations are metered and loss calculations are
done monthly.
Provide required data to the provincial planning unit to carry out
necessary system studies and to identify required improvements /
augmentation.
Ensure that the optimum MV Feeding arrangements are
implemented as proposed by provincial planning unit.
system.
General Prepare the progress report of maintenance jobs done in the area
for each month in a systematic manner.
Check and recommend the payments to contractors for each
completed Area Maintenance jobs.
Recommend and sign the time cards of maintenance ES and staff.
Coordinate maintenance jobs of other sub-unit related to the area.
Check and recommend way leaves contractor’s bills.
Check estimates such as: service main estimates, CR, Maintenance
job for accuracy and approve estimates within his authority limits as
decided by the management time to time.
Take necessary actions for letters and documents forwarded by
AEE/CEE (Area).
Ensure all operations are carried out within the rules, regulation and
policies of the CEB.
adhered to.
working condition.
Conducting annual appraisals of subordinates, involve in employees
Recommend disciplinary sanctions where applicable.
undertake any other duties assigned by AEE/CEE (Area) or undertake
any work which can reasonably be expected to meet the interest of
the CEB.
Rules and Regulations of the CEB.
down procedures.
authorized.
financial limit.
responsibilities.

Annex 1.2 (d)
Job Description
Engineering Assistant – Area
Job Title Engineering Assistant – Area (EA)

Reporting to Chief Electrical Engineer, Area - [CEE (Area)] or
Area Electrical Engineer (AEE)
Major Areas of Assist CEE (Area), AEE and EE (AM) in the day to day activities in
Responsibilities: managing the Area.

Routine Maintenance Ensure that planned maintenance programs prepared by the ESs
(CSC) as required and they are implemented as programmed.
Maintain the Area Office copies of the plant and equipment
registers and ensure that it is updated in a regular manner.
Obtain progress reports from the ES (CSC), ES(Com) as required
and compile it and prepare the progress report for the whole Area
and submit it to CEE (Area)/AEE drawing his attention to any
shortfall in: planned maintenance activities, KPIs, breakdowns,
revenue position etc.
Collect quarterly line inspection reports from ES (CSC)s in respect
of MV lines (33 kV and 11kV) and submit them to CEE (Area)/AEE
and follow up actions.
Prepare the monthly interruption schedules for the Area. Assist
EE(AM) to update the Plant & Equipment register promptly,
including updating map of electrical network (Transformers, Load
Break Switches (LBS), Auto Reclosers (AR), etc.
Consumer Complaints and Handle the customer complaints and provide solution for them.
Assistance to consumers Forward only unsolved problems to CEE (Area)/AEE.
Breakdowns Receive breakdown reports from ES (CSC)s analyze and submit to
CEE (Area)/AEE and EE(AM).
Assist CEE (Area) /EE (AM) in investigation of major failures.
Investigate plant and equipment failures when required. Ensure
such failures are recorded and related to previous failures. Draw
attention of the CEE (Area)/AEE and EE (AM) to take remedial
actions to avoid reoccurrences.
Service Connections Check service main estimates for correctness and approve
estimates within his authority limits as decided by the
management time to time.
Sign all PIVs for service connections and security deposit payments.
Metering & Revenue Where authorized, assist the CEE (Area) in reading of bulk supply
Collection meters when required.
Investigate at least 20% of bulk supply installation in every year.
Undertake field testing of bulk supply meters when meters are
suspected to be defective.
Sign the bulk supply and ordinary supply disconnection order cards
and monitor the bulk supply disconnection program
Ensure that the disconnection orders received at the Area Office
are distributed promptly. Follow up progress of disconnections and
bring undue delays to the notice of CEE (Area)/AEE.

Annex 1.2 (d)
Local Purchases When directed by CEE (Area)/AEE call for quotations for supply of
materials or services. When approved by CEE (Area) prepare and sign
the purchase orders on behalf of the CEE (Area)/AEE. Maintain record
of such purchases and render returns as required.
Annual Planning and Assist CEE (Area)/AEE in preparation of annual plans such as:
Budgeting Vehicle Plan, Building Plan, Finance plan, Personnel Plan, Budget
etc.
Statistics Maintain statistics of the distribution system, breakdowns, area
staff, equipment failures, service connections, number of
consumers etc. and complete the monthly progress report.
Administrative Matters Scrutinize all time cards, and sign them on behalf of CEE
(Area)/AEE.
In the absence of CEE (Area) /AEE, EE (AM) approve, short leave
etc. to the staff.
Maintain the running chart of the vehicle and supervise
maintenance of CEB vehicles.
Ensure that all accident and damages are reported to CEE
(Area)/AEE and Police.
Assist CEE (Area) in arranging “on-the-job” training to staff
attached to each section to make sure that they are trained
adequately and properly to perform their duties diligently &
efficiently.
General Ensure that all operations are carried out within the rules,
regulation and policies of the CEB.
Ensure that all safety rules regulations and procedures are strictly
adhered to.
Ensure that copies of all instructions and circulars are kept on
record for easy reference.
Maintain good customer relation.
Conducting annual appraisals of subordinates.
undertake any other duties assigned by the CEE (Area)/AEE.
Undertake any work which can reasonably be expected to meet
further the interest of the CEB with approval of CEE (Area)/AEE.
down procedures.
May not enter into contract with outside parties except as
authorized.
financial limit.

Annex 1.2 (e)
Job Description
Electrical Superintendent (Commercial – Area Office)
Job Title Electrical Superintendent (Commercial – Area Office) – ES(Com)

Major Areas of 1. To ensure that all consumer meters are working within statutory
Responsibilities: limits of accuracy and they are read accurately on due dates.
2. To provide local market intelligence and system loading conditions
to the Provincial Commercial Engineer.
3. To ensure that the staffs working with him are courteous to the
members of the public and consumers at all times.

Ordinary Supply Meter Schedule the ordinary consumer bill cycle (four groups per month)
Reading and Billing program in every month and obtain the approval of CEE
(Area)/AEE.
Ensure that the all ordinary supply consumer meters are read on
time and bills are delivered to the consumer premises according to
the monthly meter reading program approved by CEE (Area)/AEE.
Ensure that the all ordinary consumer meter readings are entered
to the computerized system and all possible reading errors are
rectified before sending the data for bill processing.
Ensure that the reading data transferring and receiving of
consumer bills, disconnection orders and other relevant control
documents happen on time according to the approved program.
Closely supervise the meter reading and issuing bills of installations
above 5000 units per month.
Ensure that meter readers follow their meter reading schedule.
Ensure that contract meter reading company works according to
their contract agreement.
Consumer complaints and Assist CEB consumers and prospective consumers who call at Area
assistance to consumers Office. Attend to consumer complaints and maintain records of
their complaints.
Handle the consumer complaints regarding billing issues and
revenue matters and provide solutions to them.
Forward all unsolved consumer complaints to CEE (Area)/AEE with
observations / recommendations.
Bill Revision and Journals Assessment of Meter Reading: In case where there is a need to
assess the consumption at a premises, assessing consumption
according to laid down procedures.
Make sure that the assessment due to meter defectiveness is not
continued more than 2 months.
Also make sure that, the percentage of assessments due to meter
defectiveness is not exceeding 0.5% of the total number of bills.
If for any reason a consumer’s bill needs to be amended, assist the
Annex 1.2 (e)
revenue clerks to do the Value journal.

Inform Revenue clerk to do Master amendment where applicable
at the end of every billing cycle according to laid down procedures.
Check the accuracy of all the journal entries.
Irregularity Reports Ensure that all meter readers submit the Irregularity reports
(Details of the malpractices in the consumer premises) at the end
of every billing group and take appropriate actions.
Maintain a record of Irregularity reports.
Take appropriate & corrective actions for those Irregularities within
a month.
Meter Take action to originate meter changing order as soon as a meter is
(Changing of Meters, reported as defective/damaged.
Meter testing and Seal Make sure that, meters are properly changed for the issued order
management system)
cards.
Forward meter change order cards to ES (CSC); follow-up the
progress and bring undue delays to the notice of CEE (Area)/AEE
and ensure that meter journal are updated accordingly.
Ensure that the meter damage losses are estimated and recovered
accordingly.
Make sure that, at least 1% of the single phase house service
meters are checked every year according to the single phase meter
testing procedure.
Ensure that, at least 5% of the three phases 60 A service/30A
service meters are checked every year by the Energy Management
unit of the Province.
Implement meter seal management system according to laid down
procedures.
Make sure that, the bills are updated within next billing cycle when
meters are changed.
Make sure that, the meters testing requests are attended within a
week of payment and the customer are informed within two weeks
of payment.
Forward the three phase 60A consumers meters request to
relevant unit of the province and coordinate the testing.
Bulk supply billing Assist CEE (Area)/AEE to take bulk supply readings via remote
reading program or by field visits.
Ensure the accuracy of meter readings obtained through RMR
before bill processing.
Check the bulk supply bills before delivering.
Assist CEE (Area)/AEE to distribute bulk supply bills by means of
hand/e-Mail/Fax / post etc. before stipulated deadlines
Personally read meters of below 20,000 units per month, when
directed to do so. If the readings are taken through a remote
reading program reading of 10% of the total bills shall be randomly
checked in the field by ES (Com) every month.
Implement Meter seal management system for bulk supplies.

Annex 1.2 (e)
Ensure that all the bulk supply consumers ‘records are up to date
and maintain the register.
Revenue Collection Receive Area receivable position from Accountant Revenue/IT
branch.
Re-assessing the arrears position of customers with the latest
payment. Generate disconnection notices as per the target
categories.
Post or distribute of “Disconnection of Supply” notices among the
defaulted customers as per the Electricity a Act.
Plan and execute disconnection program for unsettled defaulted
customers.
Inform CEE (Area)/AEE about the customers who consumes beyond
the contracted demand.
Loss Reduction Provide necessary details such as transformer meter readings to
CEE (Area)/AEE to implement the loss reduction program.
Administrative Matters Ensure that an attendance register is maintained for all staff under
his supervision.
Recommend the leave of staff under his supervision.
Check & Recommend the contract basis meter reader’s payment
bills.
Recommend the meter reader’s monthly incentive payment &
monthly travelling subsistence.
Transport and vehicle If a vehicle is allocated, ensure that the vehicle is maintained in
maintenance accordance with the vehicle maintenance procedures.
Ensure that the vehicle is used in the optimum manner.
Maintain the running chart of the vehicles allocated.
Ensure that all accidents and damage to vehicle is reported to CEE
(Area)/AEE and Police expeditiously.
Ensure that monthly reports and returns are submitted on time.
General Ensure all operations are carried out within the rules, regulation
Ensure that all safety rules regulations and procedures are strictly,
adhered to the safety standards.
Ensure that copies of all instructions and circulars are kept on
Maintain good customer relationship.
Undertake “on the job training” of meter readers.
Make necessary arrangement to provide uniforms, shoes & other
relevant accessories to Bill men with the approval of Chief
Electrical Engineer/AEE. Also to ensure that they wear their
uniforms while on duty.
Ensure that meter readers performance is up to standards.
undertake any other duties assigned by the CEE (Area) /AEE/ EE-
AM or undertake any work which can reasonably be expected to
meet to further the interest of the CEB with approval of CEE (Area)
/AEE/ EE-AM.
Annex 1.2 (e)
Limitations May not take disciplinary action outside scope laid down in the
down procedures.
authorized.
financial limit.
May not divulge information of confidential nature about the CEB and
its affairs to anybody other than those who require the information to
assist them in the discharge of their duties and responsibilities
foreseeably for the betterment of CEB.

Annex 1.2 (f)
Job Description
Electrical Superintendent (Consumer Service Centre)
Job Title Electrical Superintendent (Consumer Service Centre) – ES(CSC)

Reporting to Chief Electrical Engineer, Area [CEE (Area)] or
Major Areas of In charge of CSC: Operate the system to maintain a reliable electricity
Responsibilities: supply to the consumers in CSC, provide service connections within
CSC, plan and program all routine maintenance work of MV & LV
distribution system, carry out all repairs and replacement to
electrical plants and equipment within the CSC, maintain all plant
and equipment in the area in sound operating condition, ensure that
the staff under him are courteous to the consumers and general
public, attend breakdowns and consumer complains duly.

General responsibilities Forward relevant details to CEE (Area) /AEE/ EE-AM to prepare
the annual connections and maintenance plan, Vehicle Plan,
Building Plan and System Augmentation Plan, material plan in
accordance with the annual planning procedure.
Plan and program all routine maintenance work of LV within the
CSC area.Inform the MV maintenance works to be done to CEE
(Area) /AEE/ EE-AM.
Report the operational & functional problems/issues to CEE
(Area).
Control progress of work and ensure that the progress is as
programmed and furnish monthly progress reports as required.
Ensure that CSC premises are kept neat & tidy at all the times
and maintenance works of the buildings are carried out
periodically.
Carry out all repairs and replacement to electrical plants and
equipment except the ones which are specified to be done by
other CEB units (plant and equipment such as tower lines, LBS,
AR and Voltage Regulators etc.).
Carryout regular tree trimming, closely supervise the work and
maintain records properly. Maintain electrical safety clearances
to all plant and equipment in the CSC.
Ensure that the breakdown staff are attended to all breakdown
in accordance with the laid down service standards and restore
the supply with least possible time. Ensure that follow up action
is taken to prevent recurrence where possible.
Ensure breakdown reports and plant and equipment failure
reports are forwarded duly.
Carry out routine maintenance of distribution substations.
Attend to all switching and earthing operations above 11 kV
personally, and supervise other switching operation
Inform CEE (Area) /AEE/ EE-AM when services of other
operational units are required.
Based on the operational requirements and experience put
forward suggestions for improvements to the system.
Personally inspect each line at least once a year.
Electrical Superintendent (Consumer Service Centre

Annex 1.2 (f)
Assist CEE (Area)/AEE/ EE-AM in taking over of new lines and

other construction work.
Assists other CEB units to carry out relevant special campaigns.
Maintain and update plant and equipment register
Provide ordinary connections within the area when authorized as
per laid down service connection procedures.
Obtain all details of service connections from contractors within
one week after giving the connection.
Personally read all meters with readings over 5000 units per
month but below 20,000 units per month (below 200 kVA) if
remote reading is not available.
Make arrangements for prompt replacement of defective meters
when order cards are received from CEE (Area)/AEE/ EE-AM.
Personally supervise replacement of defective bulk supply
meters.
General responsibilities Maintain standard stocks of materials in the CSC.
(Cont.) Ensure that the standard stocks are replenished once a month
through the Area Store Keeper (ASK).
Retain in personal custody, the stocks of materials, maintain bin
cards for each item and record their movement thus accounting
for them at all the times.
Personally authorize all issues.
Arranged to verify the physical stocks quarterly with the
assistance of the ASK.
Arrange for the protection and safety of stocks from fire, theft,
pilferage etc.
Maintain a register of Scrap and off charge item as laid down.
Forward inputs duly to prepare the monthly interruption
schedule by EA, area. Organize the work in such a way as to
minimize power interruptions. Plan the work in advance in order
to minimize labor idling time and maximum utilization of power
interruption time.
Maintain an inventory of tools, instruments, furniture etc. in an
inventory book.
Personally attend to petty cash purchases, maintain records and
furnish returns on line.
Ensure general administration of CSC; authorize the leave of staff
attached to the CSC.
Handle labor distribution and monitor the progress.
Ensure time cards are entered correctly and they are forwarded
on time to the CEE (Area)/AEE.
Ensure that all accident and damages are reported to CEE
(Area)/AEE and Police.
Handover the completed jobs to the CEE (Area) /AEE/EE-AM.
Inform requirement of materials to CEE (Area)/AEE at least two
weeks in advance.
Ensure that materials losses, pilferage etc. are minimized.
Ensure that all safety relegations and procedures are strictly
adhered.
Report equipment failures (poles, insulators, hardwires,
transformers, LBS, auto Reclosers and remote operation
equipment with causes of the failures.

Annex 1.2 (f)

CSC efficiently & effectively.
Operate within the rules, regulation and policies of the CEB.
Ensure the safety of the employees Conduct of special tasks as

assigned by the CEE (Area).
Ensure that monthly Reports and Returns are submitted on time.
undertake any other duties to further the interest of the CEB,
which are assigned by the CEE (Area)/AEE/EE-AM or which can
reasonably be expected to meet the approval of CEE
(Area)/AEE/EE-AM.
Transport and vehicle Ensure that the vehicles attached to the CSC are maintained in
Ensure that the vehicles are used in the optimum manner.
Ensure that all accidents and damage to vehicles are reported to
the CEE (Area) and Police expeditiously.
Ensure that all safety rules regulations and procedures are
strictly, adhered to.
Ensure that maintenance, installation and construction works are
of good workmanship and in accordance with the laid down
standards of the CEB.
Ensure that copies off all instructions, office orders circulars etc.,
are kept on record for easy reference. Bring the relevant to the
notice of the staff, where necessary.
Undertake / Arrange “on the job training” of staff under him.
Ensure that meter readers performances are up to standards.
Ensure that the staff under him behaves with courtesy towards
the customers and the general public and they act in a manner
not to tarnish the image of the CEB or bring the organization into
disrepute.
undertake any other duties assigned by CEE (Area) or undertake
any work which can reasonably be expected to meet to further
the interest of the CEB with his approval.
down procedures.
May not enter into contract with outside parties unless
otherwise authorized.
Annex 1.2 (f)
May not approve any payments/estimates beyond authorized

financial limit.
May not divulge information of confidential nature about the
CEB and its affairs to anybody other than those who require the
May not render any service to the general public except as
indicated above duties and responsibilities unless authorized to
do so by CEE (Area) /AEE/ EE-AM or some other senior officer.

Annex 1.2 (g)
Job Description
Electrical Superintendent (Area Maintenance)
Job Title Electrical Superintendent (Area Maintenance) – ES(AM)

Reporting to Chief Electrical Engineer, Area [CEE (Area)] &
Electrical Engineer – Area Maintenance (EE-AM)
Major Areas of 1. Carryout all LV maintenances, system augmentation jobs,
Responsibilities: substation maintenance and rehabilitation works.
2. MV line inspection and line patrols
3. Vegetation management to maintain proper clearances to
system assets.

System Maintenance Assist CEE (Area)/AEE / EE-AM to prepare the LV maintenance
plan
Carryout the LV routine maintenance works within the area in
accordance with the LV routing maintenance procedure. Once
completed, forward the job completion report to EE-
AM/AEE/CEE (Area).
Supervise the work of the maintenance contractors.
Assist CEE (Area)/AEE/EE-AM to collect details of LT/MV
breakdowns, analyze them and identify any required
maintenance work. Prepare estimates for the identified
maintenance work, get approval and carry out.
Carry out MV line petrol and report inspection details to EE-
AM/AEE/CEE (Area).
Carry out the repair of breakdown and assist CEE (Area)& EE-AM
to restore supply with least possible time.
Monitor interruption schedule for routine maintenance program
and arrange the LV maintenance accordingly.
Ensure that the vegetation management is done according to the
prepared schedule.
Ensure that way leaves contractors follow the relevant CEB
guidelines on clearing of vegetation.
Recommend the way leaves clearance bills and forwarded for
approval of CEE (Area)/AEE/EE-AM.
Prepare monthly progress report of maintenance jobs done in
the area.
Administrative matters Prepare and recommend maintenance estimates.
Check and recommend the payments to contractors for each
completed maintenance jobs.
Recommend and sign the time cards of maintenance staff.
Ensure that an attendance register is maintained for all staff
under his supervision.

Annex 1.2 (g)
Transport and vehicle If vehicles are allocated to AMU, ensure that the vehicles are
maintenance maintained in accordance with the vehicle maintenance
procedures.
Ensure that the vehicles are used in the optimum manner.
Maintain the running charts of the vehicles allocated.
Ensure that all accidents and damages to the vehicles are reported to
CEE (Area) and Police expeditiously.
Ensure that all safety rules regulations and procedures are
strictly, adhered.
Ensure that copies off all instructions and circulars are kept on
Undertake “on the job training” of employees of the sub-unit.
(Area)/AEE/EE-AM.
down procedures.
May not enter into contract with outside parties unless
otherwise authorized.
financial limit.
responsibilities, foreseeably for the betterment of CEB.

Annex 1.2 (h)
Job Description
Electrical Superintendent (Energy Management)
Job Title Electrical Superintendent ( Energy Management) – ES(EM)

Reporting to Chief Electrical Engineer, Area [CEE (Area)]) ,
Area Electrical Engineer (AEE), Area Maintenance Engineer (EE-AM)
Major Areas of 1. Attending meter testing, defective meter replacement.
Responsibilities: 2. Implementing energy management & loss reduction programs.

System Maintenance Assist CEE (Area)/AEE & EE-AM to carry out loss reduction
activities.
Carry out loss calculation of electricity schemes.
Assist CEE (Area) & EE-AM in the preparation and implementation
of loss reduction and energy conservation programs.
Assist CEE (Area) & EE-AM to carryout meter testing and
replacement of meters and other accessories.
Control progress of work and ensure that the progress is as
programmed and furnish weekly/monthly progress reports as
required.
Ensure that all safety rules, regulation and procedures are strictly
adhered to minimize accidents.
Attend 30A single and three phase meter testing in selected
schemes.
Visit and supervise meter testing sites and ensure progress in
accordance with the schedule.
Whenever job progress is behind schedule or exceeds costs
determine the causes and take corrective actions.
Report progress of work, indicating causes of delay if any to CEE
(Area)/AEE & EE-AM
Inform CEE (Area)/AEE & EE-AM on defective meters and
accessories, obtain order cards and necessary materials to replace
defectives items.
Follow the laid down procedures when replace defective meters
and other equipment like cutout, MCB, meter boxes strictly
following the laid down procedure.
Hand over completed order cards and removed materials and
meters to respective ES (CSC) and maintain records.
Maintain all measuring equipment in working condition and attend
calibration periodically.
Ensure that maintenance and installations works are of good
workmanships and in accordance with the laid down CEB
standards.
Electrical Superintendent (Loss Reduction)

Annex 1.2 (h)
Administrative matters Ensure that an attendance register is maintained for all staff under
his supervision and check and forward the attendance of contract
service personnel for payment.
Recommend and sign the time cards of staff under his supervision.
Ensure all employees under his charge behave with courtesy
towards the members of the public and act in a manner not to
tarnish the image of CEB or bring the organization into disrepute.
Transport and vehicle If a vehicle is allocated, ensure that the vehicle is maintained in
Ensure that all accidents and damages to the vehicle are reported
to CEE (Area)/AEE and Police expeditiously
Ensure that all safety rules regulations and procedures are strictly,
adhered.
Ensure that copies off all instructions and circulars are kept on
Undertake “on the job training” of employees of the sub-unit.
(Area)/AEE/EE-AM.
down procedures.
authorized.
financial limit.
Electrical Superintendent (Loss Reduction)

Annex 1.2 (i)
Job Description
Area Store Keeper
Job Title Store Keeper

Area Electrical Engineer (AEE), Area Maintenance Engineer (EE-AM)
Major Areas of To assist CEE (Area)/AEE/EE-AM to administrate the store functions,
Responsibilities: material handling and local purchasing activities.

General Responsibilities Directly responsible to CEE (Area)/AEE/EE-AM.
Assist CEE (Area)/AEE to maintain area stock levels.
Maintain records of the stock positions in each CSC.
Collect material requirements of each CSC and for areas (if any)
through requisition and estimates.
Obtain necessary approval for the material requisitions from CEE
(Area)/AEE/EE-AM.
Receive TV from CARDEX unit and collect materials from provincial
stores or receive purchase order and collect material from the
authorized places and distribute among requested units.
Update and maintain MITFIN stock control software program
according to the guide lines.
Collect inventory items from provincial stores and distribute them
among relevant officers. Also maintain related records of such
transactions.
Prepare and forward the necessary transaction documents (TVs &
Issue copies) to CE(Com) and Acct.(Exp.)
Assist CEE (Area)/AEE/EE-AM to carry out the annual verification
process.
Assist ES (CSC) to clear shortage and surpluses and forward replies
for queries raised at annual verifications.
Administration Attend visual inspection for the stock items and inventory items
and forward quality report for the further inspection.
Assist CEE (Area)/AEE to dispose the unserviceable items in CSC &
Area.
Inform the material shortages and material requirements to
relevant sections with the approval of CEE (Area)/AEE/EE-AM.
Check and forward the payments receipts to CEE (Area)/AEE/EE-
AM for purchased items after issuing GRN or entering in the
Master Inventory.
Recommend and forward time cards and leave sheet for the staff.
Area Store Keeper

Annex 1.2 (i)
Transport & Vehicle Ensure that the maintenance of the vehicle attached to stores
Maintenance section in good order in all time and maintain records or vehicle
movement as per the laid down procedure.
Ensure that all accidents and damages to the vehicle are reported
to the CEE (Area)/AEE/EE-AM and police expeditiously.
General Ensure that monthly reports and returns are submitted on time.
Operate within the rules, regulation and policies of the CEB.
Attend any other job related duties assigned by the CEE
(Area)/AEE/EE-AM time to time.
Authorities Sign the Material Issues & TV raised from provincial stores on
behalf of CEE (Area)/AEE/EE-AM.
Limitations No line authority outside of his own staff.
May not take disciplinary action outside scope laid down in the
down procedures.
Area Store Keeper

Annex 1.2 (j)
Job Description
Chief Clerk (Area Office)
Job Title Chief Clerk

Area Electrical Engineer(AEE), Area Maintenance Engineer (EE-AM)
Major Areas of 1. To assist CEE (Area)/AEE/EE-AM to administrate the office
Responsibilities: functions.
2. Overall supervision of the clerical functions and clerical and other
minor staff of the office.
3. Maintain office records accurately and upto date, and produce
reports and returns on time.

General Administration Directly responsible to CEE (Area)/AEE/EE-AM.
Carry out general supervision and administration of the office staff
including fortnightly inspection of their duties, records, call up
diaries etc.
Ensure that the office work is evenly distributed and provide each
clerical staffs with a List of Duties in consultation with a CEE
(Area)/AEE.
Maintain in file, the list of duties of all office staff and review
periodically, suggesting adjustments where necessary.
Maintain the office attendance registers according to laid down
procedures regarding daily attendance, late attendance, early
departures etc.
Daily opening the postal letters and recording them in the “in
coming letter register”. Submit the letters to the CEE
(Area)/AEE/EE-AM on the same day that they are received.
Ensure that the office is always kept neat and tidy.
Arrange for the security and safe custody of office keys.
Retain the duplicate keys of all office filling cabinets, cupboards,
door locks etc. suitably tagged so as to easily identifiable.
Make arrangements for proper maintenance and repair of office
equipment and furniture.
Make arrangements for annual verification and attend to all
matters connected with the annual verification.
Attend to conference minutes and inspection reports of CEE
(Area)/AEE/EE-AM.
Attend to matters connected with welfare, trade unions and
workers council etc.
Attend to matters connected with incidents, accidents, losses and
write- offs and maintains related records.
Chief Clerk (Area Office) Revised on: July2014

Annex 1.2 (j)
Staff Administration In liaison with the Provincial HRO through CEE (Area)/AEE ensuring
the personal procedures (increments, promotion interviews &
trainings etc.) to the staff working in the area are carried out
correctly. Personally attend to the staff matters relating to staff
other than those in the salary scale of N1 and below.
Ensure that the office staff on transfer are released on due date
and handing over and taking over statements are prepared
correctly and signed by the relevant staff whenever staff changes
take place and maintains copies of same in file.
Co-ordinate the work of clerks, extending assistance wherever
required and arranging to cover-up duties whenever officers go on
leave or are absent.
Recommend leave for clerical staff and other minor staff under the
direct supervision and ensure authorized leave of CSC and Area
staff are entered in the leave register by the clerk dealing with
leaves and those leave records are up-to date at all the times.
Assist the CEE (Area)/AEE/EE-AM in attending to disciplinary
matters.
Check the overtime claims and obtain approvals. Ensure that the
claims are within the authorized limits and forward them to
provincial accounts unit before due dates.
Provide ‘on the job’ training to office staff and where necessary
indicate outside training requirements to Provincial HRO through
CEE (Area)/AEE.
Document Handling Ensure that all circulars, office orders and board’s bulletins are
brought to the notice of the all staff; copies are filled in
chronological order in the relevant files and maintain custody of
these files.
Ensure that all approved leave application forms of the area & CSC
are filed in separate files in chronological order and ensure that
they are retained in safe custody for easy reference.
Periodically reconcile the “leave register” with the attendance
register/HRMe system as per the laid down procedures. When
leave of employees have been exhausted inform it to relevant
employees in writing. Also ensure that entries made in the leave
register are error free.
Ensure that the old files and documents are stored in safe custody
and arrange for their periodical disposal in accordance with laid
down procedures
Ensure that all operating / functional manuals issued to the office
are taken into account in the inventory register and the
subsequent amendments to manuals are entered in the relevant
manuals.

Annex 1.2 (j)
Payments Check all pay slips to ensure payments are in order before
submission to the CEE (Area)/AEE for signature.
Ensure the section/unit cheque book is always kept in safe custody
and sign the cheque as 1st signatory after checking the validity of
the payment. Also initialize all the entries in the cash sheet (cash
book or computer generated sheet by MITFIN system) and
endorsing associated document (cheque register etc.) before
submitting to CEE (Area)/AEE.
Periodically reconcile the cheque books and inform the details of
any cancelled cheques in writing to Acct. (Exp.) of the province.
Supervise the preparation of weekly payment program for the Area
and ensure payment is made as programmed.
Attending to all matters relating to the Area Bank Account.
Checking cash with cashier clerks at least once a week and also at
irregular intervals and initial the cash registers.
Keep custody of safe key.
Attending to cash payment work in the absence/unavailability of
the cashier clerk.
Maintaining the area petty cash account and renewing as
necessary.
Checking of petty cash renewals of ESs.
Checking of stamp register periodically with number of outward
letters for the period and renewing impress as necessary.
Ensure that the daily cash sheets are reconciled and forwarded
weekly to provincial account unit together with the connected paid
document.
Check & verify any payments (Water bills, Electricity Bills, Medical
claims etc.) prepared by contract basis staff before forward to CEE
(Area)/AEE.
Planning Assist the CEE (Area)/AEE in the preparation of the annual personal
plan and the annual budget.
Audit Queries Ensure that all documents and records are kept in safe custody and
ensure that they are made available for periodical audits.
Ensure that the audit queries received are recorded in the audit
query register and responded promptly.

Annex 1.2 (j)
Records/Reports/Returns Maintenance of the following records

a) Visitors’ Log Book
b) Attendance Registers
c) Short Leave and Late Attendance Registers
d) Staff Movement Register
e) Inward Register of letters (within a separate column to
indicate to cheque/bank draft/money orders etc. received)
f) Overtime Register for office staff
g) Staff and Staff Changes Register
h) Inventory Register
i) Audit Query Register
j) Register of Incidents and Accidents (General Register of
Accidents)
k) Register of Losses and Write-offs
l) Maser Register of Files and Registers maintained in the
Section/unit offices
Preparation of the following Reports and Returns
a) Statistics for Annual Report
b) Monthly Staff Changes
c) Monthly Half Pay and No-pay returns for Area Staff
d) Financial year end returns
Ensure that all monthly reports to be submitted from the area
office are forwarded on time and maintain Gantt charts for same.
General Attend to confidential correspondence when required.
Undertake / Arrange “on the job training” of staff under him.
undertake any other duties to further the interest of the CEB, which
are assigned by the CEE (Area)/AEE/EE-AM or which can reasonably be
expected to meet the approval of CEE (Area)/AEE/EE-AM.
Authorities Maintain petty cash and re-imbursements under the specified
maximum limits as per the board circular.
Limitations No line authority outside of his own staff.
May not take disciplinary action outside the scope laid down in the
down procedures.
May not enter into contract with outside parties except as laid
down in the policies of the CEB.

Annex 1.2 (k)
Job Description
Meter Reading Personnel (Bill-Men)
Job Title Meter Reading Personnel (Bill-Men) – BM

Reporting to Electrical Superintendent (Commercial) – EC(Com)
Major Areas of Ensure Monthly Meter Readings are carried out as per the
Responsibilities: schedule and issue the consumer bills accurately without errors.
As the representative of CEB, behave in a highly disciplined manner
with the consumer keeping the good image of the organization.

Ensure Monthly Meter Readings are carried out according to the
Reading Programme on the specified dates.
Ensure Meter Readings are recorded correctly and the record of
such readings is forwarded on the due dates to Area office.
Examine Meters and Meter Seals for breakage, tampering of Meter
Connections, wiring or mechanism of the Meter and report
promptly such tampering, damage or breakage.
All types of irregularities or damage to CEB properties at the
customer premises noted by BM on their meter reading rounds
should be reported on the “irregularity report form”.
In the case of 3 Phase consumers, BM has to carefully monitor
consumer’s demand. If he suspect that the consumer is exceeding
his contract demand, it shall be reported to ES (Com).
If a Meter cannot be read due to the reason of that the premises
is closed or entry to the premises is denied, an entry may be
made in the “ List of Meters that could Not be Read,” giving the
reasons for non- reading of the Meter.
In case a Meter has been changed, the Serial Number of the new
Meter should be noted on the counter files. If the new Meter No. is
not indicated in the “Computer Meter Reading Schedule” enter
the new Meter number in the Computer Meter Reading
Schedule with a notation that the Meter has been changed.
In case a BM wants to obtain leave on a date fixed for reading
without completing the readings after obtaining the Meter Pack,
the Meter Pack should be returned to the ES (Com) or Officer in
charge of Meter Reading to enable him to arrange another BM to
read the Meters on the due dates according to the Reading
Programme.
Assist the consumer in case of clarification raised regarding the
issued bill calculations, payment updates etc.
Refrain from saying anything or acting in any manner that will
tarnish the image of the CEB and bring disrepute to the
organization.
BM shall wear his official uniforms while on duty.
undertake any other duties assigned by CEE (Area)/AEE or ES(Com)
related to Billing, Revenue collections etc. which can be expected
to meet to the requirement of the CEB.
Meter Reading Personnel (Bill-Men) Revised on: July2014

Annex 2.1
ANNUAL CONNECTIONS & MAINTENANCE PLAN
THIS PLAN IS TO BE CONSOLIDATED TO DIVISIONAL SUMMARY
Area: …………………………………….. Year: ………………

Province: ……………………………………..
Distribution Division: ……………………………………..
EXPECTED
EXPECTED
PRESENT QUANTITY AT
BRANCH QUANTITY FOR
S/N ITEM AVAILABLE THE END OF REMARKS
RESPONSIBLE THE PLANNED
QUANTITY (B) PLANNED YEAR
YEAR (A)
(A+B)
1 11kV/LT 100kVA Sub station Area
5 11kV/LT Sub station above 400kVA Area
10 33kV/LT Sub station above 400kVA Area
11 33kV Auto- Reclouser D.M
12 33kV Load Break Switch D.M
13 33kV Sectionolizer D.M
14 33kV Fault Detection Equipments D.M
15 11kV ACSR - Raccoon Lines D.M
16 33kV ACSR - Raccoon Lines D.M
17 L.T.1 Ph. AAC Lines (7/134-Fly) Area
18 L.T.1Ph. ABC Lines Area
19 L.T.3 Ph. AAC Lines (7/134-Fly) Area
20 L.T.3 Ph. ABC Lines Area
21 L.T .U.G.Cables (16 sq. mm - 2 core) Area
22 L.T .U.G.Cables (16 sq. mm - 4C) Area
27 L.T.Feeder Pillar Area
28 11kV U.G.Cables Area
29 33kV U.G.Cables Area
30 Street Lamps with O.H.Connection Area
31 Street Lamps with U.G.Connection Area
32 LT Service Connection - 30A 1P - OH Area
35 LT Service Connection - 30A 1P - UG Area
38 LT Cable Joint Kits Area
39 11kV Cable Joint Kits Area
40 33kV Cable Joint Kits Area
42 33kv Single Circuit - on towers Pr & Hm
42 33kv Double Circuit - on towers Pr & Hm
43 33kv Double Circuit (Lynx) - on poles D.M
44 33kv Double Circuit (ELM) - on poles D.M
45
Annex 2.2A
CEYLON ELECTRICITY BOARD
PLANT AND EQUTPMENT REGISTER - LV SCHEMES
C.S.C.
PROVINCE : Substation
SIN
AREA : KVA
No of Feeders
TOTAL NO OF
CONDUCTORS No. TOTAL
ITEM DATE OF NO OF SUPPORT LINE LENGTH (km) LINE COMBINED CONSUMER ES INITIAL
NAME OF SCHEME (Size & Type) of KVA
NO. COMMITION LENGTH RUN S & DATE
S/L DEMAND
W C S Strut Stay AAC ABC Other 1P 2P 3P S/L (Km) 1P 3P
Note: A Separate Sheet should be maintained for each LV schemes W: Wooden C: Concrete S: Steel S/L: Street Lamp Line
Annex 2.2B
SYSTEM PLANT AND EQUIPMENT REGISTER - MEDIUM VOLTAGE LINES
Area: ……………………… CSC: ……………………….. Voltage 33kV/11 kV : ………………
Name of MV Feeder : ……………………………… Grid Substation: …………………………….
Main Line Spur Line No of Supports Conductor Earth Cross Insulators Total
Item Commissioned Combine E.S's Initials
Pole/Tower Pole/Tower Strut Size Wire Arm Length
No From To Date Tower C W Stay Pin Tension Run & Date
No No W C Size Type km
Note: A Separate Sheet should be maintained for each Feeder & Voltage Level. W: Wooden C: Concrete
Annex 2.2C
SYSTEM PLANT AND EQUIPMENT REGISTER - DISTRIBUTION SUB STATION

SIN
Voltage Ratio
AREA: CSC: Mounting Type
Transformer Details Name & Address of Type of Protection (Please put a tick) E.S's
Item LV Cable Date of
Tr. Type Capaciity Consumer Surge S/S HRC Any Remarks Initials &
No Name Make Serial No Details Commission DDLO MCB
(B/B&D/D) (kVA) ( If Bulk Supply) Arrester Earthing Fuse other Date
Transformer Type Mounting Type

B: Bulk Supply DP: Double Pole
D: Distribution SP: Single Pole
B&D: Bulk & Distribution PL: Plinth
IN: Indoor
Annex 2.2D
SYSTEM PLANT AND EQUIPMENT REGISTER - PRIMARY SUB STATION
Total Circuit Breaker Size: Circuit Breaker Size: Arc Suppression Coil E.S's
Item SS Type & Date of Voltage Substation Battery
No. of T/F Capacity Make HV Side LV Side (A.S.C.) Initials &
No. Location Commission Ratio
(MVA) Date
Number Type Number Type No. Rating Voltage Rating
Annex 2.2E
SYSTEM PLANT AND EQUIPMENT REGISTER - MV EQUIPMENT & GANTRY
Area : …………………………………………… CSC : ……………………………………………
Name of MV Feeder : …………………………………………… Voltage 33kV/11 Kv : ……………………………………………
Main Line Spur Line

E.S's
Date of Name & Type of Equipment Capaciy / Serial
Item No Pole / Pole / Tower Commission Brand & Made by Remarks Initials &
From To (LBS, AR, DDLO etc.) Rating Number
Tower No No Date
Equipments: (This list could be further extented)

AR Auto Recloser FLT Fault Indicators
SEC Sectionalizer CTPT Combined Metering Transformer
LBS Load Break Switch AVR Automatic Voltage Regulators
ABS Air Break Switch CAPB Capacitor Bank
DDLO Line DDLO SUR Surge Arrestor
ලංක ිුිබල ම්ඩල ANNEX 2.3 (A)
ෛතම ික ‐ ම ්ග ිි්ු් ව ්ත ව ‐ අි ැ ් ම ්ග QUARTERLY LINE INSPECTION REPORT ‐ HT DISTRIBUTION LINE
ුුු ෙ ෝ කු අංක ඉිිප ‐ ප් ් TOWER OR POLE NUMBER FORWARD SPAN
්ත කු ංක Pole nos
ංක
Item No Description
කු ල ත
1
Pole slanted
කු ම ි ම
2
pole replacement
ිු ට් ුි් ෙ ම
3
Stay is required
ිු ත් ත ි ම
4
stay wire retentioning
ිු ට ත ් ි ම
5
stay rod shifting to correct location
ැ ්ත ි ම
6
conductor retentioning
ෙ ක ත.
7
Insulator Damaged
් ් ය ේ
8
tension sleeves required
ෙත බ ුි් ෙ ම
9
H clamps required
් ම ි ම
10
Cross Arm Replacement
ි් ැ ් ම ි ම
11
Earth wire replacement
ත ලම ට ් බ ි ක ිී ත.
12
Foundation retaining walles damaged
කඩ ක ි ත.
13
Criss arm damaged
ප ෙ ේ ෙගො ් ත.
14
Soil washed away
කු / ක ුල ් ඉ ් ි ම
15
weeds around pole foot
ිු ි ුල ් ඉ ් ි ම
16
weeds around stay foot
ැ ් මේ ු ේ
17
Trees & branches interfearing
ෙගොඩ ි ් ක ි
18
Building clearence not sufficient
ෙ ්බි බ ක
19
External obstructions
........................................ ම ්ග .......................... ට ............................ ්

Date ………………………………………. Electricity Lines ………………………………. from…………………………….to
ික ් ‐ .................................. ක.ම .ක. ් ‐ ..................................

ES Signature ‐ .................................. Linesman Signature ‐ ..................................
ලංක ිුිබල ම්ඩල ANNEX 2.3(B)
ෛතම ික ‐ ම ්ග ිි්ු් ව ්ත ව ‐ අු ැ ් ම ්ග QUARTERLY LINE INSPECTION REPORT ‐ LT DISTRIBUTION LINE
ුුු ෙ ෝ කු අංක ඉිිප ‐ ්ප ් TOWER OR POLE NUMBER FORWARD SPAN
ංක ්ත කු ංක Pole nos
Item No Description
කු ල ත
1
Pole slanted
කු ම ි ම /ෙකෝක්
2
pole replacement wood/concrete
ක කු ත ක ම
3
Strut alignment
ක කු ය ේ
4
Strut is required
ිු ට් ුි් ෙ ම
5
Stay is required
ිු ත් ත ි ම
6
stay wire retentioning
ිු උප ංග ම ි ම
7
stay accessories replacement
ිු ට ත ් ි ම
8
stay rod shifting to correct location
7/134 ්ගේ ැ ් ම ි ම
9
conductor replacement by 7/134
ැ ්ත ි ම
10
conductor retentioning
් ් ය ේ
11
tension sleeves required
ෙත බ ුි් ෙ ම
12
H clamps required
බ ්ම ි ම
13
service wire replacement
ෙ ේ උප ංග ි ම
14
sevice accessories required
ප බ ුි් ෙ ම
15
piercing connecors required
ෙ ේ පු් A
16 services B
C
කු ුල ් ඉ ් ි ම
17
weeds around pole foot
ිු ි ුල ් ඉ ් ි ම
18
weeds around stay foot
ැ ් මේ ු ක ම
19
trees & branches interfering
........................................ ම ්ග .......................... ට ............................ ්
Date ………………………………………. Electricity Lines ………………………………. from…………………………….to
ික ් ‐ .................................. ක.ම .ක. ් ‐ ..................................

ES Signature ‐ .................................. Linesman Signature ‐ ..................................
Distribution Substation Inspection Report Annex 2.4
Area CSC
Substation Name SIN
Transformer Serial No. Capacity (kVA)
Voltage Ratio &
Date of manufacture
Tap Changer Position
Appearance of Transformer If correct mark √

SIN Plate Fixed Not Fixed
Substation Meter Fixed Not Fixed
Meter box/Meter Cubicle Fixed Not Fixed
Substation Poles Good Condition Need to be replaced
Hardware Package Good Condition Need to be replaced
Transformer tank painting Good Condition Need to be painted
Transformer Mounting Double Pole Single Pole Plinth
Substation type Distribution Bulk Distribution/Bulk
Inspection of Transformer If correct mark √ incorrect mark X

Substation Apparatus A B C Remarks/Materials for maintenance
DDLO Base
DDLO Carrier
DDLO Connection
Lightening Arrestor
Lightening Arrestor Fixing
Lightening Arrestor Connection
Transformer HV side
HV Bushing
No oil leaks from HV bushing
Line termination on HV bushing
Jumper connections
Transformer LV side
a b c n Remarks/Materials for maintenance
LV Bushing
No oil leaks from LV bushing
Cable termination on LV bushing
LV CT fixing
LV Feeders
Remarks/Materials for
F1 F2 F3 F4 F5
maintenance
Load wire condition
Fuse base condition
Cable terminal on fuse base
Correct cable size used
Correct fuse link used
Neutral Earth – Connection Lightening Arrestor Earth – Connection
- Resistance ohm. - Resistance ohm
Material required for

maintenance of earthing system
Name of ES : …………………………… Signature : ……………………………………..

Date : ……………………………………..
ලං ිුි ල ්ඩලය Annex 2.5 (A)
ි ව ු් ේ ණය
ප ේීය ්ය ලය .............................. ිෙ ෝි ෙ ේව ය ්ථ ය .............................. ව් ය ..............................
ි ු් ි ් ි ගු ල ූ ි ෙ ෙ ු් ි ට
ි ් ි ේ ක ් ලේ ල පේ ඉ ට ක. .ක ි ි
අුකික න ි කල
න ි ් ු් ි ක්ඩ ට ් ි ් ග ුු ේ අික
අංක අංක ේල
ල ුු ෙ ්න ේ ෙ ්නේ ි ූ ි ේ ් ූ ේල අි අු ෙ ේ ෙ ේු කක ට ් ෙ ෝික ි අ් න අ් න
ී
් ක ික ූ ේල ගණන
ේල න ක න ේල / ්
ිින අංක න
CEYLON ELECTRICITY BOARD Annex 2.5 (B)
BREAKDOWN REGISTER
Area Office .............................. C.S.C .............................. Year ..............................
Type of
Information of breakdown & its nature Action taken
Informed Breakdown
Actual nature Informed time Affected area Action to
Serial time to Completed Linesmen
Date Informed Person Vehical No of breakdown to control & no. be taken in ES Signature
No Received Date & time Nature of Breakdown time Servic & reason Signature
HT LT Permenant Temporary center consumers future
Time of breakdown breakdown gang e
Name & Address T/P NO
CEYLON ELECTRICITY BOARD Annex 2.6
DISTRIBUTION SUBSTATION LOAD READING
Area CSC
HT Feeder No. &

Grid Substation
Name
Substation Name SIN
Transformer Serial
Capacity (KVA)
No.
Tap Changer
Year of Manufacture
position
Double Single Distribution
Plinth Distribution Bulk
pole pole Transformer & Bulk
Mounting type
type
Date of Load Reading: ……………………………..
With Load Without Load

Description
R-N Y-N B-N R-N Y-N B-N
LT Bushing
voltages
Day Time Load Reading Night Time Load Reading

LT Feeder Time: ……………………… Time: ………………………
R Y B N R Y B N
F1:
F2:
F3:
F4:
Name of ES: ………………………………………… Signature: …………………………………………

CEYLON ELECTRICITY BOARD Annex 2.7A
REQUEST FOR PERMIT TO WORK
ON ELECTRICAL PLANT / EQUIPMENT / POWER LINES
………………………………………………….. Primary Substation / Location
Request No:
1. REQUEST
To : ……………………………………………………………………………………………………………………………………….
Name & Designation of Responsible Officer (Operations)
It is to be request that the following Plant/Equipment/Power Line be isolated:
Plant / Equipment / Power Line

……………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………
For the Purpose of:

………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………….
Signed : …………………………………………………………………………….. Time : ………………………………..

Being a Responsible Officer (Construction / Maintenance) Date : ………………………………..
who can be a superintendent or Engineer
2. ACTION TAKEN :
………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………
Reference to permit to work issued No. : …………………………………………
Signed : ……………………………………………………………………. Time: …………………………………………

Being a Responsible Officer (Operations)
Date: …………………………………………
* Delete word not applicable

CEYLON ELECTRICITY BOAD Annex 2.7B
PERMIT TO WORK ON ELECTRICITY PLANT / EQUIPMENT/ POWER LINES
Reference to other relevant

Request of permit No: …………………………......... Permit No: …………………………..
1. ISSUE :
To : ……………………………………………………………………………………………………………………………………………………
(Name & Designation of Officer – in – Charge of the work)
I hereby declare that it is safe to work on the ………………………………………………………………………….

following Plant/ Equipment/ Power Line which is ………………………………………………………………………….
dead, isolated from all live Conductors and is ………………………………………………………………………….
efficiently connected to earth.
The Plant/ Equipment/ Power Line ………………………………………………………………………………………

is efficiently connected to earth at ………………………………………………………………………………………
the following Point/s ……………………………………………………………………………………..
………………………………………………………………………………………
ALL OTHER PLANTS / EQUIPMENTS / POWER LINES ARE DANGEROUS
The following is the work to be carried ………………………………………………………………………………………

out on the Plant/ Equipment/ Power ………………………………………………………………………………………
Line ………………………………………………………………………………………
Caution Notices are posted at ……………………………………………………………………………………

…………………………………………………………………………………….
…………………………………………………………………………………….
The following keys are hereby handed ……………………………………………………………………………………

……………………………………………………………………………………
…………………………………………………………………………………….
…………………………………………………………………………………….
Signed : …………………………………………………………………………….. Time : ………………………………..

Being a Responsible Officer (Construction / Maintenance) Date : ………………………………..
who can be a superintendent or Engineer
2. RECEIPT :
I hereby declare that I understand that the Plant/ Equipment/ Power Line specified above is safe to work
upon and this permit applies to this Plant/ Equipment/ Power Line only. I further declare that I accept
responsibility for carrying out the work on the Plant/ Equipment/ Power Line details in this permit and that
no attempt will be made by me, or any man under my control, to carry out work on any other Plant/
Equipment/ Power Line.
Signed : …………………………………………………………………………….. Time : ………………………………..
Being the officer in-charge of the work Date : ………………………………..
Page 1 of 2
*Delete word not applicable
3. RETURN:
I hereby declare that the work for which this permit was issued is now suspend / completed and that all men
under my charge have been withdrawn and warned that is no longer safe to work on the
Plant/Equipment/Power Line specified on this permit and that gear, tools and temporary earthing
connections are all clear. The keys (If any) are returned herewith.
Signed : …………………………………………………………………………….. Time : ………………………………..
Being the officer in-charge of the work Date : ………………………………..
4. CANCELLATION :
This Permit to work is hereby cancelled.
Signed: …………………………………………………………………………….. Time: ………………………………..
( Being a Responsible Officer (Operations) Date : ………………………………..
Note:
1) This permit, after being signed for the work to proceed, must be signed and retained by Officer in –
charge of the work until the work is suspended or completed.
2) The Plant/Equipment mentioned here on must be re-commissioned until this permit has been signed
and returned by the Officer – in- charge if the work and the permit cancelled.
3) The originals and copies must be singed in all cases.
Page 2 of 2
Annex 2.8
SCHEDULED INTERRUPTIONS OF ELECTRICITY SUPPLY
AREA : …………………………………………….. MONTH : …………………………………………
Subs Alternative
Voltage Announce Period Work Permit
CSC Requested by Purpose GSS/PSS Feeder Section Arrangement /
kV ment Hrs to
Date ฀ D B Remarks
DGM ……………….(Province);
Your approval is sought for the above scheduled interruptions.
Prepared by: Recommended by:
Electrical Supirintendent (………………) Chief /Area Electrical Engineer (………………)

Annex 2.9
Annex 2.9
Annex 2.9
Annex 2.9
Annex 2.10
CSC MONTHLY INSPECTION REPORT
AREA DATE
CSC NAME OF ES
Day prior to date of inspection, collect the following details from office First page of this report should be filled as per the previous
month progress of the CSC.
Number of Employees Number of Vehicles

Linesmen Labour-CEB Labour-MP Data Entry Driver CEB
Hired
Item AEE’s comments / ES’s Reasons

Last month Over Time Percentage %
Last month telephone bill
Last month electricity bill
Last month water bill
CSC Area Breakdown Analysis

HT LT Service
Number of Breakdowns
Complains referred to CSC up to end of last month still on reply

Type of complain No. AEE’s comments / ES’s Reasons
1 Low Voltage
2 Objections
3 Break down/System maintenance
4 Other
Status of monthly Returns and reports (Received on time “√“ if not “X”)
Name of the Returns and report Status AEE’s comments / ES’s Reasons
1 Time cards – First half/Second half
2 Running Charts & Fuel order Summery
5 SMC Data
6 Monthly Progress Report
7 PIV Weekly report
8 Temporary connection Data
9 Accident Reports
Outstanding work reported during the month (from last month progress reports)
Name of the outstanding work No. AEE’s comments / ES’s Reasons
1 No. of applications (<14days/>14days)
2 No. of service main jobs (<14days/>14days)
3 No. of CR jobs (<14days/>14days)
4 No. of Temporary connections
5 Other order cards
1
This details should be filled at the time of CSC inspection
Drive Through Field Inspection Report Remarks

As you drive through, watch the lines. Line inspected LT HT
Record the general impression. WAYLEAVES
LT Line inspected : POLES
From: …………………………….……….. CONDUCTORS
To: …………………………………………..
STAYS
HT line inspected Substations inspected 1 2 3
From: ………………………………………
APPEARENCE
To: …………………………………………..
DDLO
Sub Stations :
SURGE ARRESTERS
1……………………………
2…………………………... SIN PLATES
3……………………………
LT FUSES
Administration
Name of Registers Status AEE’s comments / ES’s Reasons
1 Attendance Registers –CEB/ Man Power
2 Break Down Register
3 Employee Distribution Register
4 New Application Register
5 New Service Connection job Register
6 C.R. Job Register
7 Off Charge Materials Register
8 Plant & Equipment Register
9 Inventory Register
10 Petty Cash Register
Bills outstanding at CSC (not settled due of delay of recommendation)

Utility bills Month AEE’s comments / ES’s Reasons
1 Water
2 Electricity
3 Telephone
Contract bills No. AEE’s comments / ES’s Reasons
1 New Service Connections & CR
2 Way leaves
3 Man Power
Outstanding Line Schedules (Handed over to CSC up to last month but still not taken over to P & E)
Received from No. AEE’s comments / ES’s Reasons
1 Chief Engineer (Construction)
2 Chief Engineer (Pr. & HM)
3
Outstanding documents to be sent to Area Office
1 Service Main Files
2 Material Issue Advises
3 CR Completion Reports
2
Inspection of Vehicles
Vehicle Reg. Serviced on Approved Present
AEE’s comments / ES’s Reasons
No. Time repairs done Condition
1 Good / Bad
2 Good / Bad
3 Good / Bad
4 Good / Bad
5 Good / Bad
Inspection of Tools & Safety Equipments

No.
Item Adequacy AEE’s comments / ES’s Reasons
Available
1 Lineman tool kits
2 Operating rods
3 Crimping tools
4 Safety Helmets
5 Safety belts
6 Safety ladders
7 Safety gloves/gum boots
8 High voltage taster

9
Inspection of CSC premises
Condition
Place AEE’s comments / ES’s Reasons
Good Satisfactory Poor
1 ES and staff Room
3 Rest Room
4 Toilets
5 Stores & Tool room
6 Surrounding area
7
Implementation of 5S Satisfactory In Progress Not Commenced

Any Other Comments
………………………………………………
Signature of the Area Engineer/Chief Engineer
I hereby confirm that the above defects and deviations were read and understood and will take action as soon as possible
to rectify them while maintaining excellent environment and services in the C.S.C.
…………………………………………………….
Signature of the ES(……………………..CSC)
Copy: - Deputy General Manager (………………………………… Province)
3
Annex: 2.11
Calculation of Reliability Indexes

The reliability of an electricity supply system reflects its ability to maintain service continuity.
Breakdowns cost utilities in terms of service restoration (damaged equipment, labor), lost
revenue, legal liabilities such as damage claims from customers etc.
To measure system performance reliability indexes are incorporated. Accurate information
about system performance is important to make sure that system planning and augmentation
tasks are carried out prudently and customer expectations are met satisfactorily.
Most commonly, reliability indices based on sustained interruptions are used by utilities and
regulatory authorities to quantify the reliability level of a particular network. These indices
can be calculated for a particular time period, usually carried out monthly or annually basis.
System Average Interruption Frequency Index (SAIFI)
SAIFI is the average number of sustained interruptions per consumer during the month/year. It
is an indication of how often the average customer experiences a sustained interruption during
the month/year.
SAIFI =
∑λ Ni i
=
TotalNumbe rofCustome rInterupti ons
NT TotalNumbe rofCustome rServed
λi is the failure rate, Ni is the number of customers for location i and NT is the total
number of customers served.
Eg:-There are 1000 customers on the system. During the month there were only two
interruptions in a particular phase which cater 30 numbers of consumers.
2 x30
SAIFI = = 0.06
1000
System Average Interruption Duration Index (SAIDI)
SAIDI is the average duration of interruptions per consumers during the month/year. SAIDI is
calculated as:
SAIDI =
∑U N i i
=
TotalofCus tomerInter uptionDura tions
NT TotalNumbe rofCustome rServed
Ui is the monthly/annual outage time for the location i, Ni is the number of customers
for location i and NT is the total number of customers served.
Annex: 2.11
Eg:- There are 1000 customers on the system. During the month there was only one
interruption which affected 300 customers for 30 minutes.
30 x300
SAIDI = = 9 min
1000
Consumer Average Interruption Duration Index (CAIDI)
CAIDI is the average duration of an interruption, calculated based on the total number of
sustained interruptions in a year. It is the ratio of the total duration of interruptions to the total
number of interruptions during the year.
TotalDurationofInteruption
CAIDI =
TotalNumberofInteruptions
It can also be seen that,
CAIDI =
SAIDI
=
∑U N i i
=
TotalCustomerInteruptionDuration
SAIFI ∑λ N i i TotalNumberofCustomerInteruptions
Eg:- There are 100 customers on the system, 10 customers experienced a 40-minute outage
40 x10
CAIDI = = 40 min
10
Momentary Average Interruption Frequency Index (MAIFI)
MAIFI is the average number of momentary (less than one minute) interruptions per consumer
during the month/year. It is the ratio of the number of momentary interruptions to the number
of consumers’ during the month/year. Momentary interruptions are usually caused by transient
faults such as lightning strikes or three contacting a power line, utilities use reclosers to
automatically restore power quickly after transient fault has cleared.
TotalNumberofCustomerMomentaryInteruptions
MAIFI =
TotalNumberofCustomersServed
Eg:- There are 1000 customers on the system. 200 customers had 5 momentary
interruptions and 300 customers had 3 momentary interruptions, during the month.
200 x5 + 300 x3
MAIFI = = 1.9 Interruptions
1000
Annex: 3.1 A
fuu b,a¨ï m;%h fkdñ,fha imhkq ,efí' fuh iïmQ¾K lr Ndrfok úg whÿïm;%h
iïnkaOj ls%hd lsrSu i|yd re'250'00 l .dia;=jla f.úh hq;=h'
ld¾hd,Sh m%fhdackh i|yd
f.ùï jjqp¾ wxlh whÿïm;a wxlh whÿïm; ,enqKq Èkh
wh l%uh weia;fïka;= l< oskh

Single Phase Three Phase
;rdmeúfha isg ÿr
15 Amps 30 Amps 60 Amps ^óg¾&
,xld úÿ,sn, uKav,h
úÿ,sn,fhka úÿ,s fiajdjla ලබ ග ම i|yd whÿï m;%h

iisrsu;a osිhla
b,a¨ïm;% iïmq¾K lsÍug m%:u fï iuÕ we;s Wmfoia m;%sldj lshjkak'

^lreKdlr fuu fmdaruh mqrjd wÞ, mdßfNda.sl fiajd uOHia:dkhg Ndrfokak' wkkH;djh iy;sl lsÍu
i|yd lreKdlr cd;sl yeÿkqïm; fyda fjk;a ms<s.; yels ,shú,a,l Pdhd msgm;la uq,a msgm; iuÕ
bÈßm;a lrkak'&
01. 1.1 whÿïlref.a iïmq¾K ku (- ^bx.%Sis lemsg,a wl==ßka tl fldgqjl tl wl=rla isák fia
,shkak&
1.2 uq,l=re iuÕ ku ^bx.%Sis lemsg,a wl=ßka ,shkak& (-
1.3 cd;sl ye÷kqïm;a wxlh (-
1.4 whs;slreo$nÿlreo$kS;Hdkql+, mÈxÑlreo hk j. (''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
1.5 ,sms túh hq;= ,smskh (''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''

''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
1.6 iïnkaO úh yels ÿrl:k wxl ( ජංගම
ිවස
02. 2.1 úÿ,s wjYH;djh

ksjdi fydag,a ,S$.,a fuda,la ෙපොïප ග
;Ügq ksjdi fj<o ie,a mEiaiqï jev fmd,la ld¾ñl
hdno ksji ld¾hd, ù fuda,la/ñ ස් fuda,la wd.ñl
fjk;a .................................................................................................................
úia;r lrkak
msgq wxl 1$5

2.2 fiajdj wjYH ia:dkfha ,smskh ( ^bx.%Sis lemsg,a wl=frka&
^fuu ia:dkhg <Õd úh yels ud¾. úia;rh rEm igykla uÕska msgq wxl 04 ys olajkak'&
2.3 wi,ajeis ksjil úÿ,s whmf;a .sKqï wxlh (-
^fuu f;dr;=r iemhSu mdßfNda.sl ia:dkh y÷kd.ekSu i|yd myiq fõ'&
03. 3.1 f.dvke.s,a, ;;eÿï lr we;s wdldrh ( tl,d f;l,d 30A 60A
3.2
wxl úÿ,sh msysgqùu ms<sn| úia;r $ Details of Installation .Kk

01 úÿ,s nqnq¿ ^Lamp points&
02 úÿ,s mxld ^Fans&
03 úÿ,s fljqka msguka weï( 5 ^Socket outlets – 5 Amp)
04 úÿ,s fljqka msguka weï( 15 ^Socket outlets –15 Amp)
nujk Odrs;djh ^Motor Capacity&
05 1. wxl 1 nujkh …………….. Hp/kw
2. wxl 2 nujkh ……………..Hp/kw
3. wxl 3 nujkh ……………..Hp/kw
úÿ,s mEiaiqï hka;% Êlectric Welding plants&
06
Odrs;djh ^Capacity) …………………. (KVA)
07 jdhq iu’lrK hka;% ……………………………… BTU
08 c, fmdusm ………………………………… H.P/Kw
fjk;a WmlrK î|yka lrkak&
09
04 4.1 úÿ,sh b,a¨ï lrk ia:dkhg fuhg fmr úÿ,sh ,ndf.k ;snqKso@ Tõ$ke;
tfia úÿ,sh ,nd ;snqfKa kï .sKqï wxlh(-
4.2 b,a¨ïlref.a kñka fjk;a ia:dk i|yd úÿ,sh
,ndf.k ;sfí kï tu .sKqï wxl 1.
2.
4.3 wkai;= foam,lg by,ska úÿ,s /yeka we§ug we;akï tu foam, whs;slrejkaf.a kdu
f,aLKh yd Tjqkaf.a leue;a;$wlue;a;
ûkdmh m%ldY lsÍug msgq wxl 5 ys i|yka fmdaruh Ndú;d lrkak&
ku yd ,smskh úÿ,s /yeka we§ug

ukdmh fyda úreoaO nj
1' '''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''' '''''''''''''''''''''
2' '''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''' '''''''''''''''''''''
3' '''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''' '''''''''''''''''''''
by; ud úiska bÈßm;a lr we;s lreKq i;H nj m%ldY lrk w;r hïfyhlska fjk;a wfhl=f.a
bvï$ksjdi$foam, yryd wÈk ,o /yeka ud¾.hla fjkia lsÍug isÿjqjfyd;a tA i|yd jeh jk
iïmq¾K uqo, f.ùugo fuhska fmdfrdkaÿ fjñ' by; ia:dkhg úÿ,sh ,nd.ekSu i|yd
weia;fïka;=jla ,ndfok f,i fuhska b,a¨ï lrñ' ;jo wkqu; Odß;dj blaujd hdug fya;=úh
yels fjk;a wNHka;r úÿ,s ;;eÿï isÿ fkdlrk njgo fuhska fmdfrdkaÿ fjñ'
Èkh('''''''''''''''''''''''''''''''''''''''''' ''''''''''''''''''''''''''''''''''''''''''
whÿïlref.a w;aik
msgq wxl 2$5
úÿ,sh ,nd.ekSu i|yd whs;sh$mosxÑh ikd: lsÍfï iy;slh
^.%du ks,OdÍ úiska iïmq¾K l< hq;=h&
m%dfoaYSh úÿ,s bxðfkare ^'''''''''''''''''''''''''''''''''&
''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''keue;s wxl''''''''''''''''''''''''''''''orK mqoa.,hska

^whÿïlref.a iïmq¾K ku& ^cd.ye'm'wxlh&
,shdmÈxÑ lsÍfï ye÷kqïm; ysñ wh '''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''' ,smskfha

^úÿ,sh ,nd.kakd ia:dkfha ,smskh&
i|yka ia:dkhg Tyqf.a$wehf.a kñka úÿ,sh iemhqula b,a,d we;'
'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''keue;s wh by; ,smskh msysá

ia:dkfha kS;Hdk=l+, ysñlre$iaÒr mÈxÑlre$;djld,sl mÈxÑlre nj iy;sl lrk w;r tA
wkqj Tyqf.a$ wehf.a kñka úÿ,s iemhqula ,nd§u ks¾foaY lrñ'
.......................................... …………………………………………
.%du ks,OdÍ ^w;aik& m%dfoaYsh f,alï ^w;aik&
.......................................... ..........................................
ks, uqødj ks, uqødj
.%du ks,OdÍ jiu (

yd wxlh
Èkh ( Èkh (
msgq wxl 3$5

úÿ,sh iemhqu wjYH ia:dkh iys; meyeÈ,s ud¾. úia;rhla iuÕ o< rEm igykla fldgqj ;=,
w¢kak'
ld¾hd,Sh m%fhdackh i|yd
b,a¨ïlref.a /yeka ud¾. ie,eiau iy Wmfmd< isg ÿr we;=¨ wfkl=;a úia;r igyka lrkak'
ñkqï lrk whf.a ku (
w;aik (
oskh (
msgq wxl 4$5

(ෙමම ක ි පත අ් ු ඉඩ් ි ැ ් ේ ඉඩ් ිි ේ ක ම ්ත පක
ි ම ිත ක ුු . ් ් ඉඩ් ිික ෙවු පක ෙව් ෙව්ව ඉ ප්
ක ්න. අමත ෙපෝ ම ඡ ිටප් ක ලබ ග්න.)
bvï ysñ whf.a m%ldYh

ku (................................................................
,smskh (................................................................
...............................................................
Èkh (................................................................
m%dfoaYSh úÿ,s bxðfkare
,xld úÿ,sn, uKav,h
uy;auhdfKks"
úÿ,s /yeka we§ug leue;a; m%ldY lsÍu
……………………………………………………………………………………...…mÈxÑ
^úÿ,s b,a,qïlref.a ku&
ksjig$ෙගොඩන ි්ලට$mrsY%hg/…………….. úÿ,sh ,nd .ekSu i|yd uf.a ksjfia
jy,h$f.dvke.s,a,$bvu$foafmd,$........... yryd /yeka we§u ms<sn| uf.a leue;a; m%ldY
lrñ'
bvï ysñhdf.a w;aik ( ………………………….

bvï ysñhdf.a ku ( ………………………….
cd;sl ye|qkqïm;a wxlh ( ………………………….
.%du ks,Odßf.a iy;slh
by; w;aik fuys ku i|yka bvï ysñhdf.a nj iy;sl lrñ'
…………………………………………
.%du ks,OdrS ^w;aik yd ks, uqødj&
wkq w;aika lrñ'
………………………………………….
m%dfoaYSh f,alï ^w;aik iy ks, uqødj&
msgq wxl 5$5

úÿ,sh iemhqu ,nd.ekSu i|yd Wmfoia
1. Tng imhkq ,en we;s whÿïmf;ys ishü fldgia ksis mßÈ iïmq¾K fldg ;sn’u
wksjd¾hh fõ' tA wkqj whÿïmf;ys msgq wxl 03 ys i|yka .%du ks,OdÍ úiska
iïmq¾K l, hq;= fldgio ksis mßÈ iïmq¾K fldg wÞ, m%dfoaYSh f,alïf.a wkq
w;aik iys;j bÈßm;a lsÍu wksjd¾hh fõ' úÿ,s iemhqu ,ndfokq ,nkafka hï
jdiia:dkhl mÈxÑlref.a fyda whs;slref.a kñka fõ'
2. wkai;= whf.a bvï Wäka Tng úÿ,sh imhk fiajd /yek we§ug we;akï tA i|yd
bvï whs;slrejkaf.ka leue;a; m%ldY lsÍug fï iuÕ wuqKd we;s wjir m;%h
^msgq wxl'5& tla tla whÿïlrejka úiska fjk fjku iïmq¾K lr whÿïm; iuÕ
bÈßm;a l< hq;=h' ^fuu fmdarufha jeämqr msgm;la wjYH kï Pdhd msgm;la
lrf.k iïmq¾K lr bÈßm;a lrkak'& hï fyhlska Tnf.a fiajd /yeka ud¾.h
fjkia lsÍug isÿjqjfyd;a tA i|yd jeh jk iïmq¾K uqo, Tn úiska ±Íug tlÕ
úh hq;=h' jHdc ,sms fyda wi;H f;dr;=re iemhqjfyd;a Tng imhkq ,nk úÿ,s
iemhqu úikaê lsÍug lghq;= lrkq ,nk w;r thska isÿúh yels w,dNh ms<snoj
,xld úÿ,sn, uKAv,h j. lshkq fkd,efí'
3. úÿ,sh ,nd.ekSug fmr wNHka;r ;;eÿï iïu; bxðfkare kS;s Í;s j,g
^hdj;ald,Sk lrk ,o BS 7671) wkqj iïmq¾Kfhkau ksu l, hq;=h' fmakq (Plug)
i|yd ;;eÿï lr we;akï tA iEu tllau ñys;;g iïnkaO lr tAjd ñyshejqï k,
uÕska ñys.; l, hq;=h'
4. .e,ajkhsia l, ñyshejqï k, (Earth Pipe) úYalïNh wÕ,a 2 iy È. wä 06 la fyda

iïu; ñyshejqï o~q úh hq;=h'
5. fmakq (Plug) i|yd ;;eÿï lr we;akï ñysldkaoq ñÿjla (Trip Switch) fhdÞ ;sìh
hq;=h'
6. Â& fmd<j uÜgfï isg wä 05 la muK by,ska ûkqj lshùug yelsjk fia& ukqj
iúlsÍug ,S lÜg len,s y;rla yd ner;; wÕ,a 18 la È. jk fia msysgqùug
lghq;= lrkak' wjYH Wmfoia i|yd miqmsg wxl 02 rEm igyk n,kak'
^B& ukqj lshj’ug fyda mÍlaId lsÍug ukqj iúlr we;s ia:dkhg m%fõY j’ug ,xld
úÿ,sn, uKav,fha ks,OdrSkag wjldY ;sìh hq;=h' by; wxl 6 Â& Wmfoia mrsos
ukqj iúlsrSu u.ska tu ia:dkhg m%fõY j’ug fkdyels jkafka kï fjk;a
iqoqiq ia:dkhl ^Wod ( fjk;a l=áhl& ukqj ia:dk .; lsrSu i|yd úoq,s wêldrS
jrhdf.a Wmfoia ,nd .ekSug lghq;= l< hq;=h'
7. fiajd /yeka wju jYfhka fmd<j uÜgfï isg wä 10 lg jvd Wiska isák fia
iúlsÍug wjYH fldaK hlv ^miqmsg wxl 01 rEmh f,ig& iúlr ;eîug lghq;=
lrkak'
8. úÿ,sn, uKav,fha úÿ,s wêldÍ úiska ;;eoSu ms<sno mÍlaIKhla mj;ajd wod,
ia:dkfha ;;eoSu wkqu; m%ñ;shg ;sfíoehs mrSlaId lrkq ,nk w;r Tyq wkqu;
lrkafka kï muKla úÿ,sh imhkq ,efí'
9. by; i|yka mÍlaIKfhka ;;eÿu wi;=gÞq hl nj úÿ,s wêldÍ úiska ks¾foaY

l<fyd;a ;;eÿu kej; mÍlaIdjg mÍlaIK .dia;=jla f.úh hq;=fõ' fuu mÍlaIK
.dia;= i|yd jehjk uqo, úÿ,s wêldÍ uy;d úiska Tn fj; ±kaùfuka wk;=rej
tu uqo,g wÞ, jjqprhla Tn fj; ksl=;a lrkq we;' tu jjqprh uÕska tu uqo,a
,xúu wÞ, f.ùï uOHia:dkhg f.jd ßisÜm; wÞ, úÿ,s wêldÍ fj; bÈßm;a l,
hq;=h'
msgq wxl 1$3
10. f;l,d (Three Phase) ;;e÷ï i|yd ,xld úÿ,sn, uKav,fha wod, j¾Ih i|yd
,shdmosxÑ j’ we;s jr,;a úoq,s bxcsfkarejrfhl= úiska mrSlaId lr ksl=;a lrkq ,nk
mrSlaIK jd¾;djla bosrsm;a l< hq;=h' ,shdmosxÑ jr,;a bxcsfkarejrekaf.a kdu
f,aLkh whÿïm;%h iu`. ,nd.; yelsh'
11. wÞ, ia:dkhg fiajdj iemhSug wjYH weia;fïka;= uqo, .Kkh lsÍug wjYH wkq
ñkqu lsÍug ,xúu ks<Odßfhl= meñK ld¾hd, Èk 07 lg miq i;sfha i÷Þ fyda
nÞÞ Èkl wÞ, mdßfNda.sl fiajd uOHia:dkhg f.dia Tnf.a weia;fïka;=j yd
thg wÞ, f.ùï jjqprh ,nd.; yel'
12. úÿ,s /yeka we§ug fhdað; ud¾.fhys .iaw;= lmd fy,s fmfy,s lsÍu Tn i;=
ld¾hhls' tA i|yd weia;fïka;= fkdlrk nj lreKdfjka i,lkak'
13. weia;fïka;=j ilia l, miq uqo,a f.úu i|yd Tn fj; jjqprhla ksl=;a lrkq
,nk w;r th j,x.= jkafka Èk 30 l ld,hla muKs' tu jjqprh uÕska uqo,a
f.jd úÿ,s wêldÍ fj; NdrÈh hq;=h' tu ld,h bl=;a ùug fmr uqo,a f.j’ug Tn
wfmdfydi;a jqjfyd;a Tn úiska f.jk whÿïm;a .dia;=j wj,x.= jk w;r kej;
w¨;a whÿïm;la bÈßm;a lsÍug isÿfõ'
14. f;l,d úÿ,s n,h ,ndf.k jHdmdr lghq;a;la fyda l¾udka;hla wdrïN lsÍug
Tn n,fmdfrd;a;= jkafkakï" fuu whÿïm; ,xld úÿ,sn, uKav,h fj; bÈßm;a
l, miq Tng wjYH úÿ,sn,h ,nd§fï yelshdj ms<sn|j mÍlaId lrkq ,nk neúka
tfia mÍlaId lsÍfuka wk;=rej Tng úÿ,sh ,ndÈh yels nj ±kqï§fuka miqj
muKla wÞ, úÿ,s WmlrK" hkaf;%damlrK weKjqï lsÍu fyda ñ,§ .ekSug lghq;=
l, hq;=h'
15. fuu whÿïm; ksismßÈ iïmq¾K lr wÞ, wfkl=;a ,shú,s iuÕ Tnf.a n,
m%foaYhg wh;a úÿ,s mdßfNda.sl fiajd uOHia:dkhg NdrÈh hq;=h' tA iuÕu
weia;fïka;= lsÍfï .dia;=j f.jk ,o jjqprho NdrÈh hq;=h'
16. fuu whÿïm; úÿ,sh b,a¨ïlrkq ,nk whÿïlre úiskau w;aika lsÍu wksjd¾hh
fõ'
whÿïmf;ys ish¿u fldgia ksismßÈ iïmq¾K fldg my; ,shlshú,so iuÕ bÈßm;a l,
hq;=fõ'
1' úÿ,sh b,a¨ïlre úiska iïmq¾K lr w;aika ;nk ,o úÿ,s iemhqï .súiqu
2' kj úÿ,s ud¾.h b¢lsÍfï§ f;jk md¾Yùh bvï yryd /yeka we§ug isÿjk
wjia:djkays§ tu f;jk md¾Yjfha leue;a; m%ldY lsÍfï ,sms
3' cd;sl ye÷kqïmf;ys Pdhd msgm;la
4' wdikak ksjil úÿ,s ì,amf;ys Pdhd msgm;la
msgq wxl 2$3

17. ම ෙ ේව උපක ණ ික න ් න ක ගතුු අු -:
අංක 01 ූප 1” PVC
ෙබ්් 8.5” ක්ට

ෙක ණ කඩ
අංක 02 ූප 9’’

1” PVC බට
6” (Conduit)
අි 5
ව
අවම උ 16”

ෙක ණ කඩ බ තත (load wire)
ි් ම්ටම
අඟ් 18 පමණ ග ිි
අංක 01 ූප අංක 02 ූප
01. මුව ෙ ම ිවස ුලට වු ක ් ම ව ල ් ම 2×2 ෙක ණ කඩ ව ලෙ ් ිටට ිින

ෙසේ ංක 01 ූප ෙලස ස ක ්න.
02. D ක ව ස ි මට ඟ් 5/8 ්ක් ස ව් ්න.
03. ෙ කල ස ප ම් න් ් ෙ ක ප ඟ් 06 ් වන ෙසේ ෙ ක් ්න.
04. මු ෙප්ි ්ි ට ස ි ම ස ක්ට ක 04 ් ංක 02 ූපසට ේ ෙලස
්ි ට ස ක ්න.
05. ෙතකල පුම් න්, මු ෙප්ි ස ි මට ප ෙ ික ෙසේව ම යස් න
ික ම ෙග් උපෙ ස් ල ග්න.
06. මු ෙප්ි ස ක න ්ි කප ක ෙනොම ින් , වම ව ෙ ් මු ෙප්ි ස ක න
ෙකොටස පමණ්ව් ිි ප කප ක මට කට ු ්න.
07. මු උපක ණ ෙවන් ස් න ක ස ි මට ව යව්ේ න් ස උපෙ ස් පික ේ ංක
6 (B) ල්න
18. ඔබ නගතුු ෙවන් ක ු

ේ්ි ්ක ව්ට සප මස ලං ම ි් ෙකෝත ්ක ව් ප්ක ු
ල . ඔ ි් ල ස් ේ්ු ල ෙගූ පු ෙම ඉ ි් ස ් කල ෙසේව ැ ්
ම ්ග ගම් ක න ග ් අු ෙ ෙපෙ ක ම ෙවන් ිි ක ් ් න්,
කු ම, ව ව් කප ම ි ෙනොකල ු .
ඔ ේ ෙසේව ස ප ම ස් ් ෙ ් ඔ ස මකට ප් ෙනොවන ක ේ කට ු ලං ම

ෙසේවකෙ ු ෙ ෙකෝත ්ක වු ි් ි ිේන් ස් ් ෙ ් ල ප ෙ ික
ෙසේව ම යස් නේ ික ෙව ෙ ප ේි ඉංිේ ෙව ව ම ු් ෙ ්න.
msgq wxl 3$3
Annex‐ 3.1 B
This application will be issued on free of charge. Once you handed over this application
Rs.250.00 will be charged as a processing fee.
Official Use Only
PIV No Application No Date of Received
Tariff
Single Phase Three Phase Date of Estimated
Distance for the Substaion(m)

15Amps 30Amps 60Amps
Application for the supply of Electricity below 42 kvA
Read the attached Guide line before fill the application form
Please duly fill the application form and hand over to relevant Consumer Service Centre together with a copy
of the National Identity Card, any acceptable document to prove the Identification of the consumer.
01. 1.1 Full Name of the Applicant(write in capital letters with one letter in one cage)
1.1 Name with Initial(Capital Letters)
1.2 National Identity Card No :

1.3 Owner /Tenant /Legal occupant : …………………………………………
1.4 Address of Premises for which Electricity is required (Capital Letters)
………………………………………………………………………………………………….
…………………………………………………………………………………………………..
…………………………………………………………………………………………………..
(Please draw a road sketch in page no 4)
1.5 Address for communication (if different from above) ………………………………………..
…………………………………………………………………………………………………..
1.6 Neighbour's Account Number of the Electricity bill …………………………………………..
1.7 Telephone Number - Mobile ……………………………………………..
Telephone Number - Residence……………………………………………..
02. 2.1 Description of Premise
House Hotel Saw Mill/Crusher Water Pump

Story Building Shop Welding Workshop Industry
Annex Office Religious
Other……………………………………………………………………………………………………
(Provide Description)
03. 3.1 Internal wiring of the building
Single Phase Three phase 15A 30A 60A
3.2
Number Details of Installation Quantity
1 Lamp points
2 Fans
3 Socket Outlets – 5 Amp
4 Socket Outlets – 15Amp
5 Motor Capacity
1- No 1 Motor ………….Hp/kW
2- No 2 Motor ………….Hp/kW
3- No 3 Motor ………….Hp/KW
6 Electric Welding Plants
Capacity ……………………….(kVA)
7 Air Conditioners ……………….(BTU)
8 Water Pump ……………………HP/Kw.
9 Other equipment
04. 4.1 Electricity supply available in this place before Yes/No

If Yes indicate the Account Number
4.2 Is Electricity Supply available in any other

Place under applicant Name Yes/No
If yes indicate the Account Number
4.3 If service connection to be drawn through another property,

Consumer has to provide owners Name of the property and the consent
Letter (use Form page o 5)
Name and address of the owner of the Weather Agreed particular

Land or not
1……………………………………………………………… ………………………
2……………………………………………………………… ………………………
3……………………………………………………………… ………………………
I certify that the above particular furnished by me are true and correct. If the route of the service
connection which is drawn through any other property to be changed due to some reason, I agreed to
pay the additional cost of rearrange the service connection . also agreed not to change any internal
wiring to exceed approval capacity.
Date ………………………… …………………………………...

Signature of the Applicant
Annex: - 3.1
GUIDELINE TO OBTAIN A SERVICE CONNECTION
1) Duly filled application form which provide by the Ceylon Electricity Board on free of
charge, with a letter from Gramasevaka (Annex 3.1.1) attested by the Divisional Secretary
to be handed over to relevant consumer service centre. Electricity Supply will be provided
under owners name or occupant’s name.
2) If the service connection to be drawn through any other property, consent letter from the
owner of the particular property should be forward with the application.( Annex 3.1.2) If the
service connection route to be changed due to some reasons, estimate cost of the particular
changes of the service connection to be borne by the consumer. If you provided false
documents or details, electricity connection will be disconnected without further notice.
3) Internal wiring to be completed according to the reputed rules and regulations (BS7671
updated). Every plug should be connected to the Earth wire and properly earthed through
the Galvanize earth pipe with the length of at least 6ft.
4) Trip Switch should be installed.
5) Meter posting should be 5 ft. from the ground level and to be prepared according to the
drawing. Enough space to be provided to the Ceylon Electricity Board to reach the meter
position to check and read the meter. If you want to get further advice, please contact
Electrical Superintendent of the particular Consumer Service Centre.
6) Angle Iron should be fixed at least 10 ft height from the ground level according to the
Diagram A.
7) Electrical Superintendent of the Electricity Board will be checked the internal wiring of the
premises and supply will be provided if internal wirings are in order.
8) If internal wiring are not in order re inspection charges of Rs. 320.00 to be paid by the
consumer. This can be paid to the CEB counters.
9) Internal wiring certificate for three phase connection should be obtained from the
Registered Charted Electrical Engineer. The list of Registered Charted Engineers will be
issued with the Service Connection Application.
10) Electrical Superintendent of the particular consumer centre will come to your place to get
the details to prepare an estimate.
11) Estimate cost will be informed within 14 days after handing over the application and pay in
voucher can be obtained from consumer Service Center to pay the estimate cost. Pay in
voucher will be valid for 30 days.
12) After paying the Estimate Cost, copy of the paying Voucher should be handed over to the
Electrical Superintendent at the Consumer Service Centre.
13) Way leave clearing of the Service Connection route should be cleared by the Consumer.
Applicant should provide following documents with the application.
i) Duly filled Service Agreement signed by the applicant

ii) If the Service Connection to be drawn through any other property, consent letter from the
Land owner.
iii) Copy of the National Identity Card
iv) Neighbor’s Electricity Bill
Other information
Contractors are appointed to provide the service connection after you pay the estimate cost.
If you are not satisfied with the work done by Service Main contractor or Workers in CEB, please
inform immediately to the Electrical Superintendent of the relevant Consumer Service Centre or
Area Electrical Engineer.
Place to fix a Meter and the Meter Box (Diagram A)
අංක 01 ූප 1” PVC ෙබ්් 8.5” ී ක්ට

ෙකෝණ යකඩය
අංක 02 ූප 9’’

1” PVC බට
6” (Conduit)
අි 5
ිවස
අවම උස 16”

ෙකෝණ යකඩය බැ තත (load wire)
ි් ම්ටම
අඟ් 18 පමණ ිග ිි
අංක 01 ූප අංක 02 ූප
i) Fix an angle Iron (2 x 2) as indicated in picture 01 to avoid water leakage to the meter and
inside the house.
ii) Prepare a 5/8 hole at the angle iron to fix a D bracket.
iii) Fix 04 nos. wooden blocks as indicated in picture no 4 to fix a meter Box.
iv) If it is three phase connection, there should be two holes and distance between two holes
will be 6 inch.
v) If it is three phase connection, get the advice from relevant Electrical Superintendent of the
Consumer Service Centre before install the meter box.
vi) The particular wall not plastered, at least part of the wall which plan to fix the meter should
be plastered.
vii) If you want to fix a meter and the other accessories in other place, Please refer to No 5(B) of
the Guide line.
Annex 3.1.1
Certificate for prove the ownership or / Occupant
(To be filled by the Gramasevaka)
.
Chief Engineer( ),
Electricity Connection
Mr………………………………………………………………………………… having
NIC No……………………s request to obtain Electricity to No………………………………….
………………………………………under his/her home.
I certified that Mr./Mrs. ……………………………………………….………………………….
is the owner / Permanent Occupant /Temporary Occupant of No………..………………………
……………………………………………….. and I recommended to provide Electricity

Connection to this place.
Signature of the Gramasevaka Signature of the Divisional Secretary
Office Seal Office Seal
Date Date
Annex 3.1.2
Statement of the Land Owner

(If the Service Connection to be drawn through any land)
Name :………………………………………
Address :……………………………………
Date:………………………………………..
Chief Engineer(………………………….)
Dear Sir,
Consent letter to draw a Electricity Connection.
I hereby agree to draw a Electricity Service Connection to

Mr……………………………………….......… Of…………………………………………
……………………………….…………………… through my Land/Roof/Building.
Signature of the Land owner ……………………………….

Name of the Land Owner …………………………………..
NIC No……………………………………………………...
Certification of GramaSevaka
I certified that the above signature is

Belongs to Mr…………………….…………………..of……………………………………..….
Signature of the Gramasevaka with the office Seal

Date
Signature Divisional Secretary with the office seal

Date
Please draw a clear road sketch to reach the particular place
For office use
Service connection details of the applicant, distance from the substation and any other details.

Name of the officer who
Prepare the estimate :
Signature :
Date :
Annex: 3.2
Serial No
Name & Address
Application No
/ANC
Estimate No ENC
Date Received
Estimated date
Date informed to
the Consumer
Payment date &
PIV No
SERVICE MAIN REGISTER
Job No
Connection Date
Meter No
Initial Reading
Tariff
Capacity
Service Type
Account No
Remarks Annex 3.3
TEMPORARY SUPPLIES Annex 3.4
1 2 3 4 5 6 7 8
Max Construction Hire, Erection, Dismantling &
Duration Purpose Tariff Payment Remarks
Period necessary Transport Charges
20% of fixed portion of Std.Cost.
(a) Wedding, Funeral, 10% of variable portion of Std. Cost. Encourage obtaining supply from
2 Weeks LT Service Line G.P Cost of Colum 5, plus estimated
neighbour so that no temporary service
Festival etc. (Temp. Line Supports to be supplied cost of electricity.
Short & erected by consumer ) is necessary. In such cases advise
In advance. Refund/recover
Duration consumer to get an Electrician to check
20% cost of material, Fuel for difference in cost of electricity,
installation. Area Engineer to issue
Spur line transport at Cost, Labour at Std. if any
(b) Carnival Exhibition 1 Month G.P permit to consumer.
Sub ‐ station Cost/Man hour O.H. at Std.
Cost/Man hour
Advise consumer to apply for full service
capacity required for peraenent building
so that the Service laid for the
(a) Construction Supply
construction supply can be used as
where permanent As for a Permanent Supply ‐
LT Service Line peraenent connection on completion of
supply is required after Std. Cost, 3 months deposit in
2 years Spur line Full Standard Cost G.P building. Where a sub‐ station. Involving
construction of advance. Order Card
Sub ‐ station heavy cost is necessary for permanent
buildings, e.g. Houses, Agreement Monthly billing etc.
supply, consumer can opt to obtain a
Factories, Hotels.
small for construction purposes. He pays
Long full cost at standard rates for such
Duration service connection.
As for Permanent Supply ‐ Std. During construction consumer may
(b) Construction Supply Cost, 3 months deposit in request shifting of substation on to
where permanent 5 years LT Service Line Full Standard Cost As appropriate
advance. Order Card different places at work site. This to be
supply is not required Agreement Monthly billing etc. done at cost.
after Completion of
project. E.g. Dam, 40% of Std. cost paid for 1st year. On termination of Supply
Spur line
tunnel, Bridge, etc. 5 years 10% p.a for subsequent years or As appropriate deduct cost as per Column (5)
Sub ‐ station
portion of year. and refund balance.
PRESETED BY DGM ( C&C /R4 ) BRANCH - Presenter:- Gamini Fernando (IA/R4)
Annex 3.5
Annex 3.5
Annex 3.5
Annex 3.5
Annex 4.1
Annex 4.1
Annex 4.2
Annex 4.3
Annex 4.4
IRREGULARITY REPORT
Date: Serial No.:
Meter readers Name: Code
Account No.
Code Tick  Meter No. Assess Remarks
A SUSPECT – METER TAMPERED WITH
B METER STOPED
C METER DAMAGED/NOISY BUT READING
D METER FIXED HIGH/WRONG POSSITION
E METER OBSTRUCTED
F METER EXPOSED TO RAIN
G METER GLASS DIRTY/SIGNS OF HEATING UP
H METER SEAL BROKEN/SEAL MISSING
I UNAUTHORIZED CONNECTIONS
J APPERS TO BE ON WRONG TARIFF
K CUT-OUT DAMAGED/BURNT
L CUT-OUT SEAL MISSING
M BUILDING BEING RENOVATED
N SERVICE WIRE DAMAGED
O REASONS FOR HIGH /LOW CONSUMPTION NOT KNOWN
P METER BOX DAMAGED / DECAYED
Q METER REMOVED BY CONSUMER
R ACCOUNT TO BE FINALIZED
S OTHER: (Mention)
……………………………………..
Bill men’s signature
Inspection & Recommendation by: Approval:
…………………………………….. ……………………………………..
ES (COM) CEE (Area)
Annex: 5.1A
PURCHASE & ISSUE REGISTER (ROTARY TYPE SEALS)
Date of Award Tender Receive to Meter Lab Issues TV No. &/

Award No No Date
GRN No. Colour Qty. Serial Date of Issued to Serial Colour Quantity
& Date Nos. Issue Nos.
Annex: 5.1B
PURCHASE & ISSUE REGISTER (PADLOCK TYPE SEALS)
Date of Award Tender Receive to Meter Lab Issues TV No. &/

Award No No Date
GRN No. Colour Qty. Serial Date of Issued to Serial Colour Quantity
& Date Nos. Issue Nos.
Annex: 5.2A
SEAL RECEIPTS/ ISSUES (ROTARY TYPE SEALS) - CE (COMMERCIAL) PROVINCE / AEE / CE (EM)
Receipts Issues Remarks

Date TV No. Colour Serial Qty Date TV No. Colour Serial Issued to Signature of
Nos. Nos. AEE/CE(Com)
Annex: 5.2B
SEAL RECEIPTS/ ISSUES (PADLOCK TYPE SEALS) - CE (COMMERCIAL) PROVINCE / AEE / CE (EM)
Receipts Issues Remarks

Date TV No. Colour Serial Qty Date TV No. Colour Serial Issued to Signature of
Nos. Nos. AEE/CE(Com)
Annex: 5.3A
RECEIPTS OF ROTARY SEALS (ES ……………………………………)
Receipts
Date Way Bill / TV No. Colour Serial Nos. Qty Remarks
Annex: 5.3B
USAGE OF ROTARY TYPE SEALS – (ES………………………………….)
Issues Removed Seal New Seal
Date Name Of A/C No. Reasons Serial No. Removed Colour/ Issued to Signature of Serial No of Remarks
Supply to remove Seal Number CEB Customer
Colour Receiving Receipts
officer
Annex: 5.3C
RECEIPTS OF PADLOCK SEALS FOR BULK SUPPLY (EE-EM/EE-Meter Lab)
Receipts
Date Way Bill / TV No. Colour Serial Nos. Qty Remarks
Annex: 5.3D
USAGE OF PADLOCK TYPE SEALS FOR BULK SUPPLY (EE-EM/EE-Meter Lab)
Issues Removed Seal New Seal
Date Name Of A/C No. Reasons Serial No. Removed Colour/ Issued Signature Serial No of Date Remarks
Supply to remove Seal Number to of CEB Customer Informed to
Colour Receiving Receipts CE(Com) /
officer EE (Meter
Lab)
Annex: 5.4
CEYLON ELECTRICITY BOARD Customer Copy
Sealing of Consumer Meter Enclosure / Meter Terminal Cover
Area : CSC
Supply Category
Account No: 1P 3P 3P Bulk SIN(If Available)
30A 30A 60A
Name of the Customer
Meter No Meter reading
Reason to remove seals  Sealing Points Old Seal No New Seal No

Rectifying breakdown Terminal Cover
ි ව ු් ්ව ට ප් ි ු අග කව
Replacing non‐working meter Enclosure Door
ි ි වස නව ව් ස ි ෙප්ි ෙ
Meter Testing Breaker Point
වප ් ි ි ු ක ුව
Relocating Meter on Consumer Request
ප ෙ ෝික ේ ඉ් ප ව ෙවන් ස් න ක ස ි Other Reasons to remove seals
Disconnection ුද ඉව් ි ට ෙ ේු‐ෙවන්
ිග ු ් ෙන ෙග ස්ි ි
Rehabilitation of Meter Panal
ග ල ඇි ුව ිප ස ි
The meter terminal cover and enclosure were sealed today in my presence. I understand that only CEB staff is allowed to remove those seals
for legitimate tasks of CEB and it is my responsibility to get the seals restored by them. I understand that if absences of seals are dected at
inspection. I will be accused of illicit tapping of electricity.
අ න ඉ ිට ඉ ්ව ඇි ප අග කව න ෙප්ි ුද න ල . එෙ ් එ ුද ්ඩ ක් වල ්ඩ
ෙසේවකි් ප ණ් ක ට ි ව් එෙසේ කඩන ල ුද එ ෙසේවක ු් ලව න ව ග ් ි ේ වගී ව් ුද
ෙන ි ් ් ප ් වක ෙප ි ෙ ් ෙස ග ේ ව ට ව ක ෙ ් ව් ල ි ි ව ේ ් ග ි.
………………… ……………………………….. ………………………….. ................... ............................. ..............................

Date Signature of Consumer CEB Employee EPF NO. Designation ES‐Signature
න ප ෙ ෝික අ්සන ලං . ේ න අ.අ නු අික අ්සන
Appendix: 5.5
ූප ට ංක 1
1 – Programmable Polyphase Meter (PPM) කි ව

2 ‐ MCCB ස ි
3 ‐ Meter Enclosure න ෙප්ි
4 ‐ Terminal Cover කව
5 ‐ Terminal Cover Screw 1 (Seal Point 1) කව ඇණ 1 (ුද ි ුු ස් න 1)
6 ‐ Terminal Cover Screw 2 (Seal Point 2) කව ඇණ 2 (ුද ි ුු ස් න 2)
7 ‐ Incoming Power Cables (CEB Supply) ලං. . ස පු
8 ‐ Outgoing Power Cables (Consumer Load Side) ප ෙ ෝික අග
9 ‐ Breaker point opening ස ි ක්ුව
** ක්ි ් ් ක ි ක (Terminal Cover) ෙ ෙ ් පු ංක 5 ංක 6 ් ්ි ණ, ල ං ට ේික ්ණේ ුද ෙ ො ,
ුද ි ුු .
** The point 5 & 6 of Terminal cover in above diagram, shall be sealed using seals of relevant colour after completion of wiring.

Appendix: 5.5

ූප ට ංක 2

** ි ි පු ් ් ක පු ංක 1 ංක 2 ් ්, ල ං ට ේික ්ණේ ුද ෙ ො ුද ි ුු .
** The ‘breaker(MCCB) point opening’ (1) and the enclosure door (2) shall be sealed after completion of the installation work.

Annex: 5.6
Area Engineer’s Copy

CEYLON ELECTRICITY BOARD ORDER CARD
Date
01. AREA: SERIAL NUMBER:
02. CONSUMER DETAILS
Name and address of the consumer
Account Number
Tariff IP2/IP3/GP2/GP3
03. ORDER
Please execute the following works

1 Test Meter 7. Disconnect the supply
2. Fix new Meter 8. Remove the transformer
3. Remove Meter 9. Reinstall the transformer
4. Re-fix the removed meter 10.
5. Change Meter 11.
6. Connect the supply 12.
Additional Work:
Prepared by:
Checked by:
Area Engineer / EE(ML) / EE(EM)

Annex: 5.6
04. ORDER EXECUTION
Removed New Meter Seals Removed New
Meter No. Colour No. Colour No.
Meter Reading Meter cover

kwh – Export seal- 1
Meter Reading Meter cover

kwh – Import seal- 2
Meter Reading Terminal

kVA - Export cover seal-1
Meter Reading Terminal

kVA - Import cover seal-2
MD button
seal
Meter
enclosure
seal
Date
• I certify that there was no sign of fraud malpractice of tempering in the installation at the time of
breaking the seal.
• I certify that seal have been broken and shown to the consumer and got his signature before execution
the order.
• I certify that meter installation was checked properly and found that no errors in wiring, CTT
installations and all other./there are errors and those were corrected.
• Meter was tested and errors are within the acceptable limits. /outside the acceptable limits and meter
should be changed.
• New seals were placed, shown to the consumer.
ORDER EXECUTED BY: CONSUMER ACCEPTANCE:
Name: Name of the Consumer / Representative:
Designation:
Signature:
Signature:
Date:
Date:
Annex: 5.7
CE (EM)/ Area engineer/ EE Meter Lab,
REMOVAL OF PADLOCK TYPE ENCLOSURE SEAL OF BULK SUPPLY
Name of Customer
Address
Account No. SIN
Serial No. of removed padlock Colour
Date and time of removal
Serial No. of Installed seal Colour

Reason to remove seal Break down rectification
Meter testing
Meter Replacement
Other (Specify)
I certify that removal of above enclosure seal was essential to attend the task mentioned above. Also
I certify that there were no signs of fraud, mal-practice or tampering in the installation at the time of
breaking the seal. Removed seal is sent to you herewith.
…………….……………………………… ……………………………………….
ES-CSC (…………..)/ES…………… Date
CE (EM)/ EE Meter Lab,
The padlock type enclosure seal installed by Meter Lab/ EE (EM) (……………………….) at the above
Location has been removed and a new seal of the area has been fixed as mentioned above.
Please arrange to test the installation and fix a padlock type seal.
…………….……………………………… ……………………………………….
AEE(……………………..) Date
Annex: 6.1
Format for Re‐order Level
S/N PL Code Item Average Available Minimum Re‐order Level

Monthly Stock Stock
Consumption
WmlrK nvq b,a,qï m; Annex: 6.2
MATERIALS REQUISITION
Central uOHu / osid Divisional
osid / Divisional m%dfoaYSh /Area
osidj / Division oskh
m%foaYh / Area Date
äfmdaj / Depot wxlh
No.
wkql%ñl wxlh úia;rh tall ;;H f;d. wjYH ksl=;a l< tall úhoï
Serial Number DESCRIPTION Units Actual Stocks Required Issued Units total Cost
A0203 Rc‐Pole 6m No 75 75
B0210 Bracket D No 1000 1000
B0745 G 5 Bolt No 500 500
B1615 Dead End No 10 10
L0825 A.B.C.4Km Mts 500
tl;=j /TOTAL
Wjukd lf<a/Requested by.. wNshdpkh wkqu; lf<a

…………………………………………… Requisition Checked by Requisition Authorized by
oskh/Date…………………. By…………………………………………….. …………………………………………………
…………………………………………………
osid / m%dfoaYSh .nvd Ndrlre Area Electrical Engineer
Divisional / Area Storekeeper
oskh / Date…………………..
……………………………………………………………………………………………………………………………………………………………………………………………………..
Requisition Approved by ksl=;a lf<a/Issued By……. Ndr .;af;a/Received By….

………………………………………………… ………………………………………….. ……………………………………………
oskh / Date………………….. oskh / Date……………..
Chief Engineer (Com.)
Annex: 6.3
STORES RECORD
CSC …………………………………………… Year

PL Code …………………………………………… Price
Recorder Level ……………………………………………
Description ……………………………………………
oskh fhduqj ,enqKd msgjqkd fYaIh oskh fhduqj ,enqKd msgjqkd fYaIh oskh fhduqj ,enqKd msgjqkd fYaIh
Date REF. IN OUT BALANCE DATE REF. IN OUT BALANCE DATE REF. IN OUT BALANCE
Annex: 6.4
REGISTER FOR CAPITAL ITEM
S/N Item Description Funds Received From Purchased date Warranty period Inventry Handedover To Handing over
(if any) Number Way bill no.
Annex 6.5
ලංකා ුි ල ්ඩල
Service Connection Material Issue Advice
ෙ ේවා ඇුු් උ ක ණ ිු්ි ේ ිේදන
Area C.S.C
පාේික ා.ෙ ේ. .
Job Number Contractor/C.E.B Employee
කා් අංක ෙක ්තා්ක / ලං. . ෙ ේවක
Quantity/ Unit Price/ Total amount/ ුු

Serial No./අු. PL Code/ දවය Description/ දවය ්ත Unit/ ඒකක
ප ාණ ඒකක ිල විනාක
අංක ංේත අංක
ිු් කල ුු ා්ඩ ප ාණ /Total item received ුු ුදල/ total amount
Issued by Signature of ES Receivde by Signature of Contractor/CEB Employee

ිු් කේ ුි අිකා අ් න ල ාග්ේ අ් න
ග ඩා ා ක ේ පෙ ජන ා For the use of Area Store Keeper
Enetered by Entered on Signature of ASK

ට ් කේ ට ් කල ින අ් න
Annex: 6.6
SERVICE CONNECTION INSPECTION REPORT
CEE/EE’s Office
............................AREA
Job No. : ………………………………… Consumer Service Centre :……………….......

Date of Inspection :……………….......
USAGE OF MATERIALS
ISSUED USED BALANCE

DESCRIPTION UNIT
QUANTITY QUANTITY QUANTITY
01 Meter 1 ph. / 3ph No.
02 Meter Box No.
03 Cut-out/MCCB/ MCB No.
04 7/1.35 mm Alu. Twin Cable Meter
05 Service Connector (H Type/ Piercing) No.
06 D - Brackets No.
07 Insulators LT No.
08 Shackle Straps No.
09 R C Poles 6m No.
10 R C Poles 8.3m No.
11 Wood Poles No.
12 LT Stay Assembly No.
13 LT Stay Insulator No.
14 Stay Wire No.
15 Thimble No.
16 Stay Clamp No.
17 Alu. Conductor 7/3.40mm kgs.
18 Line Taps (H-Type / Piercing) No.
19 Alu. Binding Wire No.11 kgs.
20 G I Bolt & Nut 8" x 5/8" No.
21 G I Bolt & Nut 5" x 5/8" No.
22 G I Bolt & Nut 1.5" x 5/8" No.
23 G I Bolt & Nut No.
24 Strut Bracket No.
25 Arial Bundle Conductor ( 2 core/ 4 core ) Meter
26 Large Angle assembly No
27 Dead end assembly No
28 Suspension assembly No
(a) Erection of Poles : …………………………………………....

(b) Erection of Strut : …………………………………………....
(c) Erection of Stay : …………………………………………....
(d) Fixing Meter Box and MCB : …………………………………………....
(e) Whether Conduits Fixed Properly : …………………………………………....
................................................... .....................................................
Name of Linesmen Signature of Linesmen
Annex: 6.7
ලංක බල ම ඩල ලංක බල ම ඩල
(1969 අංක 17 ණ ෙ ණ ් )
,yq;if kpd;rhu rig
,yq;if kpd;rhu rig
(1969> ,y. 17 tJ ghuhSkd;w rl;lg;gb epWtg;gl;lJ)
(Established by Act No:17 of parliament of 1969)
Telephone: Office: Fax :

Deputy General Manager: E-mail:
06 /20
ඇණ අංක
ග ඇණ ම Order No NWP
Purchase order ඇණ න
Order Date
ල ට
Indenting officer’s copy
ඔෙ ග ම අංක........ බ
Your purchase requisition
..................................... න ණ ඔෙ ල මට ෙ ෙ . No........refers.
Reference your quotation dated...................................
ෙග න බ
Payment Delivery to
terms
ක අංක ඇණ මණ එ එ ක ල ෙ - නෙ ටෙ
Item no. Quantity Unit Unit price අංක Description ෙ බ
ordered Code no Delivery on or
before
අ කල ම / Ac. to be charged to
.................................................................
බල ල ල / Authorized officer
බ ල ට / Goods received notes බල ල ල / Quantities received
අඩල ල අංක න 1 2 3 4 5 6 7 8 9 10 11 12 13 14
P.R No Date
. :බ ල බ ල ට න ගබඩ ගණ ට/
අ ක ට/ ලට ග ෙ අං ට කල .
Note: On receipt of goods, goods receipt notes should be forwarded
to accountant (s) /purchase dept. /division manager බ ග .
Above quantities received by
.. ~
JZYXWVUTSRQPONMLKJIHGFEDCBA
Annex: 6.8
C .M . C ir c u [ .H ~ o : 2 0 1 3 jG M jO ljF M
A c c o u n ts C irc u la r N o : 443'
To: A ll H e a d s o f B ra n c h e s ,
R e v is io n o f T h re s h o ld lim it fo r C a p ita liz a tio n of F ix e d A s s e ts
T h i s r e f e r s t o t h e G i \ - f s C i r c u l a r N o : 2 0 0 7/ G M / 7 / FM a n d A c c o u n t s C i r c u l a r N o . 3 9 7 d a t e d 2 5 th
J u n e 2 0 0 7 c h a n g in g o f th e A c c o u n tin g p o lic y w ith re g a rd to th e fo llo w in g A s s e ts .
(a) F u rn itu re & F ittin g (A /C C o d e -1 9 3 3 )

(b ) O ffic e E q u ip m e n t (A /C C o d e -1 9 0 3 )
(c ) M a c h in e ry & T o o ls (A /C C o d e -1 9 4 3 )
The th re s h o ld lim it o f R s . 7 5 0 0 / - fo r c a p ita liz a tio n o f F ix e d A s s e ts g iv e n in th e P a ra g ra p h 4 of

th e above C irc u la r has been in c re a s e d u p to Rs. 3 0 ,0 0 0 /- w ith e ffe c t fro m 0 1 .0 1 .2 0 1 3 a t th e
B o a rd M e e tin g h e ld o n 1 7 th D e c e m b e r 2 0 1 2 .
T h e re fo re , th e fo llo w in g A c c o u n tin g P ro c e d u re s s h o u ld b e fo llo w e d .
a . A n y ite m b e lo w R s . 3 0 , O O O- /b e t r e a t e d a s e x p e n d i t u r e d u rin g th e y e a r o f p u rc h a s e a n d
c h a rg e d to th e a p p ro p ria te e x p e n d itu re c o d e a n d m a in ta in s u c h ite m a s a n in v e n to ry
ite m .
b. A ny ite m o f R s . 3 0 ,0 0 0 / - a n d a b o v e b e tr e a te d a s F ix e d A s s e ts a n d d e p re c ia te s a m e in
a c c o rd a n c e w ith th e la id d o w n p ro c e d u re s. A p p lic a b le d e p re c ia tio n ra te s fo r th e s e
a s s e ts a re 2 0 % p e r a n n u m .
c. D ue to th e above p o lic y c h a n g e a n y a d d itio n a l a llo c a tio n re q u ire m e n t fo r re c u rre n t

e x p e n d itu re c o u ld be tra n s fe rre d fro m th e a p p ro v e d c a p ita l budget of your
d iv is io n /b ra n c h o n a c a s e b y c a s e b a s is w ith th e c o n c u rre n c e o f A F M (C o rp o ra te ).
B ~ -;-a ----
A c tg . F in a n c e M anager G e n e ra l M a n a g e r
C .E .B ., C o lo m b o 02.
6 F e b ru a ry 2013
: C h a irm a n , C E B
: C .I .A . C E B
: S u p e rin te n d e n t o f A u d it - G o v e rru n e n t A u d it U n it C E B
Annex: 7.1
REGISTER OF UNSERVICEABLE AND SCRAPS
Date of Date of
Date Doc. No. Description of Item Unit Quantity Received/Recovered from How disposed
listing disposal
Note: This format could be used as One page per item / different items per page.
Annex: 7.2
Branch/Section/Unit …………………………………. Sub-Unit: ……………………………………
Serial Description of Articles Register Unit Quantity Period in Recommendation of Board of

No. Folio No. use Survey (use following codes
indicating:
S-To be sold
D-To be destroyed
R-To be repaired and used.
Number of articles (in letters) :
Date: …………………………….. ……………………………………………..

Signature of ES……/SK…../CC……
Certified correct.
Signature of Chief Electrical Engineer: ………………………………….
Designation: …………………………………………….
Note:
a) In respect of plant, Equipment, and Vehicles state the identification number along with the description
in column 2
b) In column 4 state kg. – Kilogram; M-meter; No. – Number
c) In column 7 state approximate period in use in respect of plant, Equipment and Vehicles.
Annex: 7.2
Recommendations of Board of Survey
We the members of the board of survey which made a thorough inspection of the articles mentioned in this
document, recommend the articles against which the letter “S” has been marked as being beyond economic
repairs and should therefore be sold, the articles against which the letter “D” has been marked should be
destroyed; and the article against which the letter “R” has been marked should be repaired and used as it is
advantageous economically to do so.
Signed by:
(1)………………………………..…………… ……………..………………………
Name (Chairman) Signature
(2)………………………………..…………… ……………..………………………
Name (Member) Signature
(3)………………………………..…………… ……………..………………………
Name (Member) Signature
Date:………………………..
Approved by / Recommended by
Date:……………………….. ……………..………………………
Signature DGM(………….…………………..)
Approved by/ Recommendation to Board of Directors
Date:……………………….. ……………..………………………
Signature Addl.GM (………………………..)
nvq jÜfgdare fmd; Annex 7.3
INVENTORY BOOK
oskh jjqpr wxlh ,enqfka ldf.kao hk j. oskh jjqpr wxlh ÿkafka ldgo hk j.
Date Voucher From whom received Date Voucher How disposed of
No. No.
Annex: 7.4
M y R e f: A G M {A M )/T ra n s fo rm e rs
G .M .'s C irc u la r N o . 2 0 1 3 /G M /2 6 /A G M {A M )
T o : A ll A d d l. G e n e ra l M a n a g e rs
A c tg . F in a n c e M a n a g e r
D IS P O S A L O F D E F E C T IV E T R A N S F O R M E R S , STEEL AND OTHER SCRAP M ETAL BY

OPEN TENDER PROCEDURES
T h e C a b in e t o f M in is te rs a t its m e e tin g h e ld o n 1 2 S e p te m b e r 2 0 1 3 h a s c o n s id e re d th e C a b in e t
P a p e r in re s p e c t o f "D is p o s a l o f d e fe c tiv e T ra n s fo rm e rs , s te e l a n d s c ra p m e ta l by open t~ n d e r
p ro c e d u re ". T h e C a b in e t h a s ta k e n th e fo llo w in g d e c is io n , a s th e In d u s tria l D e v e lo p m e n t B o a rd
(lO B ) d o e s n o t h a v e th e c a p a c ity to p u rc h a s e th e e n tire s to c k o f u n s e rv ic e a b le tra n s fo rm e rs , s c ra p
m e ta l a n d o th e r ite m s re fe rre d to in th e C a b in e t M e m o ra n d u m :
(i) T h e lO B s h o u ld b e p e rm itte d to p u rc h a s e th e q u a n tity o f s c ra p m e ta l re q u ire d in k e e p in g

w ith its c a p a c ity , in th e firs t in s ta n c e ; a n d
(ii) A fte r ta k in g a c tio n a s a t (i) a b o v e , th e b a la n c e q u a n tity s h o u ld b e d is p o s e d o f b y c a llin g

fo r lo c a l o p e n c o m p e titiv e b id d in g fo llo w in g G o v e rn m e n t P ro c u re m e n t P ro c e d u re s ,
g ra n tin g p re fe re n c e to m a n u fa c tu re rs o f ite m s o f lo c a l m e ta l b a s e d p ro d u c ts .
Y o u a re th e re fo re re q u e s te d to c o m p ly w ith th e a b o v e C a b in e t D e c is io n a n d ta k e a c tio n a c c o rd in g ly .
r~
A d d l. G e n e ra l M a n a g e r
S g d . W .J .L .S . F e rn a n d o
G e n e ra l M a n a g e r
(A s s e t M a n a g e m e n t) C e y lo n E le c tric ity B o a rd
O ffic e o f A G M {A M )
s" F lo o r
C e y lo n E le c tric ity B o a rd
C o lo m b o 2
27 N ovem ber 2013
------- ----

Aee Manual Full CD

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Aee Manual Full CD

Uploaded by

Copyright:

Available Formats

Ceylon Electricity Board

Suggestions for Improvement

Authorized for Distribution by DGM (FS&PD), on instruction of AGM (CS).

Eng. Mervyn Halpe

GENERAL MANAGER, CEB

Date Version Revision Description of Changes Revised Approved Remarks

ABBR Description ABBR Description

COMPLIANCE TO ACTS & REGULATORY

Compliance to PUCSL Regulatory Requirements

Compliance to Other Relevant Act

1.1 Area Office

a. Maintaining a reliable electricity supply, within the area under purview.

1.2 Organization Structure

Staff Brief Description of Duty

Electrical Superintendent Reporting to AEE/CEE (Area) in implementing

1.3 Job Descriptions

a) CEE (Area): Chief Electrical Engineer, Area

2. P&E REGISTER, PLANNING & MAINTENANCE

2.1 Plant & Equipment Register

2.1.1 Maintaining and Updating the P & E Register

Items to be Included In the P&E Register Sample Format

a) LV Schemes (LV lines) Annex: 2.2A

c) Distribution / Consumer Substation Annex: 2.2C

d) Primary Substation Annex: 2.2D

e) MV Equipment & Gantry Annex: 2.2E

2.1.2 Maintaining and Updating the P & E Register

B. Medium Voltage Lines

a) 33kV Lines & Spurs

C. Distribution / Consumer Substation

E. MV Equipment & Gantry

2.2 System Maintenance

2.2.1 Scheduled (Routine) Maintenance

 Clear Specification of the task to be performed.

2.2.2 Predictive Maintenance

2.2.3 Maintenance Methodology for Various Assets

a) Inspection and/or testing program

 Replacement of damaged/decayed poles/struts, cross arm, tower parts, stays and

2.2.4 Corrective Maintenance - Breakdowns

2.3 Annual System Planning

Annual planning also provides basic information for

a) Preparation of budgets and programs of current tasks

2.3.1 Area Connections and Maintenance Plan

 No. of planned Service connection - Ordinary & Bulk supply

 Expansion of existing HV/LV systems

2.3.2 Obtaining Transformer Load Readings

a) Heavily loaded substations (H) - above 70% loading

This categorization can be made based the previous ea s load readings.

2.3.3 Proposals for System Augmentation

a) Alternate feeding arrangements

2.3.4 Area Connections and Maintenance Plan

2.3.5 Area Connections and Maintenance Plan

2.4 Planned Interruptions

2.5 Vegetation Management

The specific goals of vegetation management on distribution lines are to:

 minimize public and worker safety hazards

 reduce the number of outages triggered by vegetation sources

2.6 CSC Inspection

2.7 Supply Reliability

3.1 General Description

3.2 Providing a new Connection

1. Duly filled Application Form.

3.2.2 Execution of a New Service Connection Job

3.2.3 Opening of a new account

3.2.4 Temporary Supplies and Temporary Illumination